Loading...
HomeMy WebLinkAboutJuly 25, 2006 AGENDA HOUSING & REDEVELOPMENT AUTHORITY JULY 25, 2006 IMMEDIATELY FOLLOWING THE 7:00 PM EDA MEETING (approx. 7:30pm) PARKVIEW VILLA, COMMUNITY ROOM S, 965 40TH AVE., COLUMBIA HEIGHTS, MN 1. Call to Order 2. Roll Call Tammera Diehm, Chair Bobby Williams, Vice Chair Patricia Jindra, Secretary/Treasurer Bruce Nawrocki Bruce Kelzenberg Dennis Ecklund, Jr. 3. Pledge of Allegiance CONSENT AGENDA 4. Approve minutes of April 25, 2006 5. Approve Financial Report and payment of bills for April, May and June 2006,Resolution 2006-05 Motion: Move to Approve the Consent Agenda Items #4 and #5, as listed. BUSINESS ITEMS 6. Report of Management Company 7. Resident Council Minutes 8. Citizen Forum' 9. Set Public Hearing for the 2007 Public Housing Authority (PHA) Plan Review Motion: Move to set a Public Hearing date of Tuesday, October 24, 2006, at 7:00 p.m. at Parkview Villa for the purpose of receiving public input on the 2006 Public Housing Authority (PHA) Plan. 10. Approve yth Floor Modernization Motion: Move to approve the bids and award the contract for Phase 3 of Parkview Villa North Apartment Modernization Project to Unicorp for an amount not to exceed $107,500.00; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. 11. Approve 7th Floor Appliance Purchase Motion: Move to approve the bid from All, Inc. to complete the appliance services during our 7th floor rehab in an amount not to exceed $8,9717.00, and furthermore; to authorize the Chair and Executive Director to enter into an agreement for the same. 12. South Building Roof Repair on East Side of Building Motion: Move to Approve Sox & Company Construction, llC that has given us the lowest bid for the roof repairs not to exceed the amount of $750.00; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. 13. Approve New Curb Appeal Project Motion: Move to approve the proposal from Twin City lawn Care in the amount not to exceed $8,864.00 for the new curb appeal project, using Capital Fund Budget for the South building, fund #213-46340-5120. 14. Heating/Cooling Systems in Community Room B Motion: Move to Approve the low bid from LBP Mechanical, Inc. not to exceed the amount of $13,920.00; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. 15. TV Antenna System Motion: Move to utilize the Com cast Universal City Connection provided by the City at Parkview Viila North and South 16. Rent Transition Extension Alternative Motion: Move to approve extended rent transition period alternative. 17. Walker Contract Extension Motion: Move to Approve the contract amendment extending the contract for one year under the same terms and conditions. 18. Other Business The next regular HRA meeting wiil be Tuesday, October 24, 2006 at Parkview Viila. 'At this time, citizens have an opportunity to discuss with the HRA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note the public may address the HRA regarding specific agenda items at the time the item is being discussed.) HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF APRIL 25, 2006 Call to Order - The Regular Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Chair, Tammera Diehm at 7:01 p.m., April 25, 2006, in the Parkview Villa Community Room B, 965 40th Avenue NE, Columbia Heights, Minnesota. Roll Call- Tammera Diehm, Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr., Patricia Jindra, and Bruce Kelzenberg Pledge of Allegiance CONSENT AGENDA Approve the Minutes of January 2006 Regular Meetings and Financial Report for the months of January, February and March 2006, Resolution 2006-03. Lindig stated the negative amounts are the areas they are behind under budgeted for, they projected gas and electric for this year, which was under estimated. Nawrocki stated at the time of the budget was approved he said we wouldn't be budgeting enough. Lindig stated on page 76 Parkview Villa South was running less than what was budgeting for the building for gas. Bush stated the old boiler system had a large loss of fuel, after talking to the heating company, they did throttle back the flow through the pipe, LBP mechanical took a look at the system, to the best of their knowledge it was running properly, he would like to see before next winter, another company come in to check all of our units. Motion by Williams, second by Kelzenberg, to approve the consent agenda Items #4 and #5 as listed. All ayes. Motion Carried. BUSINESS ITEMS Report of Management Company O'Donnell stated the reports for the months of January, February and March are before the board for review and asked if there were any questions. Ecklund stated he wanted to discuss a problem with the waiting for his friend. Diehm asked if he wouldn't mind this item being addressed under the ACOP, item #9 on the agenda. Ecklund stated it was okay. Resident Council Minutes Jindra stated she was only able to attend the February meeting and asked if anyone had any questions. She missed the meeting due to the snowstorm in January and did not make it there this month. Housing & Redevelopment Authority Minutes April 25, 2006 Page 2 of5 Citizen Forum Elvina Stieren, Parkview Villa South, unit 421, stated a year ago she brought up the Star Bar, and then a few weeks ago she gave him a petition, what is happening. Nawrocki stated he brought up with the police dept, city council, and police chief. Stieren stated the noise is still there, what more can we do. Nawrocki stated the star bar was originally put in as a restaurant and now is a bar with live bands. Diehm stated when the City Council looked into this the police dept said they had no police calls for that weekend, so she encouraged residents to call the police. Diehm stated she could ask the Police to come to a resident council meeting to discuss the issue. Mary Christenson, Unit 223, stated most cities have a noise ordinance in place for no noise after 1 Opm., what does Columbia Heights have and there is air coming in through the windows, can anything be done. Fehst stated we do have one in place, but still need residents to make the call into the police department. Bush stated with the windows it is because of they are metal clan type. Don Camp, unit 608 stated they have the same problem in the north building. Diehm stated we could look into building this in our next Capital Improvement Plan budget for next year. Streetar stated he would get a copy of the city noise ordinance to the board members and for resident council. Suggested the management company call the Police to get the list of how many calls were made, obtain a copy of the noise ordinance and also have Police department come to a resident council meeting. Dorothy Shaffer, Unit 425, didn't think threatening them works, as the police have tried calling them and they just said right. Schaffer stated they used to have the music on the other side, maybe that would help. Fehst stated previously the music was on the west end of the building, but when they remodel with the new owner, it got moved, also the back doors should not be open at anytime and believed they are looking for a new owner. Resolution 2006-04, Parkview Villa North ACOP Bob Alsop, Kennedy and Graven stated the ACOP needs to be updated because: 1) to insure compliance to meet Federal Regulations; 2) to eliminate ambiguities and inconsistencies and 3) to incorporate provisions necessary to assist in the operation of the public housing facility and enforcement of the lease provisions. The primary changes made to the Admission and Continued Occupancy Policy are: 1) re-formatted and changed provisions to improve clarity and consistency; 2) added provisions recommended by the Public Housing Occupancy Guidebook; 3) added affirmative marketing provisions; 4) clarified eligibility requirements for admission; 5) incorporated transfer policy; 6) clarified local residency preference; 7) deleted provisions that are either outdated or are no longer applicable; 8) added provisions relating to a tenant's continued occupancy, such as leasing policies, re-examinations, interim rent adjustments and lease termination procedures; 9) replaced income limits in Exhibit A with a general description; 10) added revised pet policy; and 11) added grievance procedure. Staff recommends, the HRA or the management company review this Housing & Redevelopment Authority Minutes April 25, 2006 Page 3 of 5 document on an annual basis. Ecklund stated he met with Welke about his friend, as he was on the waiting list to get into the north building since 1997 and is still waiting. In talking to Welke he found out that the gentlemen was not on the list anymore, he worked as a doorman at the VFW, the ACOP doesn't say specifically that residents of Columbia Heights are first on the waiting list, then employees, and then non-residents. Alsop stated the preference that he put into the ACOP document was what was approved in your 5-year PHA plan. Alsop stated his concern was that you would have to classify how many hours a week they worked in the City, which would cause problems with individuals not working full time, thus discrimination. Diehm asked if she gets a job at the work force center, would she be eligible for the building. Alsop stated that was correct. Nawrocki stated when the City originally built Parkview, there were a lot of seniors still in there homes, needing alternative housing, with lower incomes and that the City Council felt with the senior building it would also allow more homes become available for younger families to move into the City. Fehst stated even with the gaming commission, someone like the local church, has to be in business for 10 years, realizes there are a lot of people that have worked for many years in the City and would like to now move into the building, but, felt the local preference should be first. Diehm asked for board members opinion. Kelzenberg, Nawrocki and Jindra stated they preferred residents first on the waiting list. Bush stated he was in the office when Welke met with Ecklund about this situation. She is working with documents from a predecessor, where if the person isn't ready to move in when they are called, or we can't get a hold of the person, she goes to the next person on the list. Diehm stated if we change the ACOP to specify residents as first preference, we would have to change the 5-year PHA Plan to be consistent. Alsop stated that was correct. Motion by Nawrocki, second by Jindra, to Adopt Resolution 2006-04, a Resolution approving the Parkview Villa North Admissions and Continued Occupancy Policy with the amendment to clarify the waiting list to read residents are the top priority and that the effort be made to adjust the 5-year plan, and if the plan cannot be changed, that staff will bring this back before the board. All ayes. Motion Carried. Approve Phase 3, Parkview Villa North Apartment Modernization Lindig stated the 2004 and 2005 Capital Fund budgets included funds for remodeling of Parkview Villa North apartments on a floor-by-floor basis, including new doors, cabinets, appliances, plumbing, lighting, and repair of tiles and walls. The estimated Housing & Redevelopment Authority Minutes April 25, 2006 Page 4 of5 cost per unit is $8,000. Again, we could take advantage of Walker's buying power to get the costs down. Phase 3, or the 7'h floor of the north building is what staff is asking authorization by the HRA board to direct staff to obtain bids and proceed with the modernization. Kelzenberg asked how much we would be saving by them bidding. Lindig stated it is about $2,000 for the appliances. Nawrocki asked what they would be doing exactly. Bush stated they replaced the kitchen cabinets, sink, floor tiles, bathroom tiles, toilet, wall repairs, lighting in both areas, appliances, plumbing and new doors for the 7'h floor. Nawrocki asked if we are duplicating the same process for the 7'h floor as the 8th and 9th, why aren't we getting a discount. Lindi!jj, stated this item is for the approval to obtain bids from contractors and authorizing the 7 floor modernization. Then the next item on the agenda is for the architect's agreement approval, which states he is honoring the same pricing as for the other two floors. Jindra stated we could caulk around the windows to help with the drafts, while they are in the apartments. Bush stated they are going to have someone come to determine if we need new windows or do we just need to caulk before next winter. Streetar stated there is $426,000 in the fund reserve, that he did ask O'Donnell to check to if there is enough money left or if there are any grants we could apply for to get the windows done the right way, the first time. Motion by Williams, second by Kelzenberg, to Approve Phase 3 of the Parkview Villa North Apartment Modernization Project and authorize staff to obtain bids for the project. All ayes. Motion Carried. Architectural Services Agreement for Phase 3 Apartment Modernization Project Diehm stated this agreement was already talked about briefly in the last agenda item and asked if there were any questions. There were none. Motion by Williams, second by Kelzenberg, to Approve an Architectural Services Agreement with BWBR Architects in an amount not to exceed $7,000 for the Parkview Villa North Modernization Project, Phase 3; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. Other Business Nawrocki told Lindig he appreciated the significant improvement in the financial report. Lindig said thank you but, he could not take all the credit, it was Cher that organized and compiled the booklet the new way. Commissioners thanked her. Adiournment Chair, Diehm adjourned the meeting at 8:16 p.m. Housing & Redevelopment Authority Minutes April 25, 2006 Page 5 of5 Respectfully submitted, Cheryl Bakken Recording Secretary H:\HRAMinutes 2006\4-25-2006 COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) Meeting of: July 25, 2006 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: 5 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Bob Lindig BY: DATE: Julv 18, 2006 BACKGROUND: The bound Financial Report for the months of April, May, June 2006 draft Resolution 2006-05 is attached for review. RECOMMENDATION: Staff will be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: Move to approve Resolution 2006-05, Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for the months of April, May, and June 2006. HRA ACTION: H:\HRAConsent2006\April, May, June Fin Rep 2006 HRA RESOLUTION 2006-05 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR APRIL, MAY AND JUNE OF 2006 AND PAYMENT OF BILLS FOR THE MONTHS OF APRIL, MAY, AND JUNE OF 2006. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of April, May, June of 2006 and the list of bills for the months of April, May, June of 2006 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this _ day of ,2006. MOTION BY: SECONDED BY: AYES: NAYS: Chair- Tammera Diehm Attest by: Cheryl Bakken, Assistant Secretary H:\Resolutions2006\HRA2006-05 (i) Date: TO: FROM: RE: May 16, 2006 Cher Dana Welke, Housing Manager April 2006 Management Report for Parkview Villa Parkview Villa There were 6 police calls for the month of April. 3 for medical, 1 for accident, suspicious vehicle, and 1 animal complaint. W ArTINO LIST 14 applicants for Parkview Villa North (resident C.B.) 02 applicant for Parkview Villa North (employed in C.B.) 79 applicants for Parkview Villa North (non-resident) 03 applicants for Parkview Villa South (resident C.H.) 10 applicants for Parkview Villa South (non-resident) 00 applicants for Parkview Villa South 2BR (resident) 03 applicants for Parkview Villa South 2BR (non-resident) Occupancy (please note this is current) Parkview Villa- North is 101 out of 101 (no vacancies) and South is 44 out of 45 (for May only a 2BR) Move outs: 115- 2BR- 04/30/06- intra from 2BR 414- lBR- 05/31/06- intra from 1BR 423- 1BR- 05/31/06- intra 321- lBR- 05/31/06- alternate housing 201- lBR- 05/31/06- alternate housing 315- 2BR- 05/31/06- intra from 2BR 807- lBR- 05/31/06- nursing home 705- lBR- 05/31/06- alternate housing 121- lBR - 05/31/06- alternate housing Move ins: 06/01/2006 from Wait List 06/01/2006 intra 423 06/01/2006 from Wait List 06/01/2006 from Wait List 06/01/2006 from Wait List 06/01/2006 intra 321 06/01/2006 from Wait List 06/01/2006 from Wait List 06/01/2006 from Wait List Maintenance Report: . 49 out of 49 work orders were completed in the month of April. . The pull cord system will be removed from the first and second floors of the South building starting May 8th, 2006. . This summer we are proposing to paint the underground parking garage (which we cleaned/prepped for painting last spring); this project is also on the 15-year Capital Plan. By doing the work ourselves, the saving would be approximately $8,000. . Started to install new cove base in Community room A in April. . Painted the outside light posts and railings of emergency exits. . Painted the curbs to contain the small amounts of lead base paint found during inspection. . Painted outside planters and Shepard hooks. Date: TO: FROM: RE: June 16,2006 Cher Dana Welke, Housing Manager May 2006 Management Report for Parkview Villa Parkview Villa There were 2 police calls for the month of May. I for welfare check and I for suspicious person. WArT LIST 19 applicants for Parkview Villa North (resident C.B.) 02 applicants for Parkview Villa NOlth (employed in C.B.) 79 applicants for Parkview Villa North (non-resident) 03 applicants for Parkview Villa South (resident C.B.) 14 applicants for Parkview Villa South (non-resident) 00 applicants for Parkview Villa South 2BR (resident) 02 applicants for Parkview Villa South 2BR (non-resident) Occupancy (please note this is current) Parkview Villa- NOlth is 101 out of 101 (no vacancies) South is 45 out of 45 Move outs: 904- IBR- 06/30/06- moving out of state 908- IBR- 06/30/06- death 704- IBR- 06/30/06- moving w/family 105- IBR- 06/30/06- intra 312- IBR- 06/30/06- alternate housing 807- IBR- 06/30/06- nursing home Move ins: 07/01/2006 from Wait List 07/01/2006 from Wait List 07/01/2006 from Wait List 07/01/2006 Dr. request 07/01/2006 intra 07/01/2006 from Wait List Maintenance Report: . 48 out of 48 work orders were completed in the month of May. . This summer we are proposing to paint the underground parking garage on July 12 &13. This project is also on the 15-year Capital Plan. By doing the work ourselves, the savings would be approximately $8,000. . We are currently obtaining bids for a landscaping project we would like to get approved at the next HRA meeting in July. . ih Floor Apmtment Modernization project is in the beginning stages. Date: TO: FROM: RE: July 13,2006 Cher Dana Welke, Housing Manager June 2006 Management Report for Parkview Villa Parkview Villa There were 7 police calls for the month of June. I for city property damage, I for detox transport, I for fireworks, 2 for medical, I for found property and I for suspicion. WArT LIST 19 applicants for Parkview Villa North (resident C.H.) 02 applicants for Parkview Villa North (employed in C.R.) 90 applicants for Parkview Villa NOlih (non-resident) 05 applicants for Parkview Villa South (resident C.R.) 18 applicants for Parkview Villa South (non-resident) 00 applicants for Parkview Villa South 2BR (resident) 02 applicants for Parkview Villa South 2BR (non-resident) Occupancy (please note this is current) North is 99 out of 101 (2 applicants backed out 4 days and 2 days prior to their scheduled move in date) South is 45 out of 45 Move outs: 305- lBR- 07/31/06- intra 908- lBR- 06/30/06- death 807- 1BR- 06/30/06- nursing home 510- lBR- 07/31/06- asst.living Move ins: 08/01/2006 from Wait List 08/01/2006 internal transfer 08/01/2006 from Wait List 08/01/2006 from Wait List Maintenance Report: . 56 out of 56 work orders were completed in the month of June. . We are now going to obtain 3 proposals for the underground parking garage to be painted. . ill Floor Apmiment Modernization project is in the beginning stages. . Community Room A & B carpets were both shampooed and all of the chairs were shampooed as well. . Trash shoots were flushed out. . All stairwells were swept . All community room/common area windows ere professional cleaned. . The underground garage was swept and cleaned with a high-pressure hose sprayer. RESIDENT COUNCIL MINUTES- May 8, 2006 Ci) Meeting called to order at 7:00 pm by President, Ecklund. Pledge Allegiance to the Flag Lenny Austin, Columbia Heights Police Officer was introduced, and he brought everyone up to date on the noise problems with Star Bar. When readings were taken, 52 decibels were recorded for a brief time, which is allowable. The new owners are trying to stay in compliance. They have added soundproofing. Residents on 4th floor really get impacted. A problem of semi's loading and un-loading at 1,2 or 3 am are most disturbing. Trash pick up noise is another problem. Managers Report . Sleeves for proximity cards are available for $1.00. . New ACOP and lease schedules are posted. Comments are needed from residents of the south building . New water fountain installed. . Laundry Room floor to be stripped and waxed in the next week. . 9 turn over in apartments so the office is very busy. . Residents should call 911 for noise violations. . Chair rails installed in Community Room B. They will be kept white per vote of council. Lee, the caretaker commended everyone for keeping our building looking nice. Residents asked if drive way to garage could be better signed. Secretary's Report- Minutes were approved. Treasurer's Report- $5,233.25 Checking Account, $2,198.40 Savings Account Sunshine Committee- sent out get well cards to 5 residents. Welcome Committee- 4 new residents Entertainment- Priscilla told of Old Log Theater on June 14th and Boat Cruise July lih. 1st student bus company for transpollation. Spring Fling Heights Theater on June 28t\ 4:30pm matinee, "Prairie Companion" for $5.00/person. Need help for sign up registration. August 9th will be the Picnic. Christmas Dinner will be December 2, 2006. Drawings for $5.00- Ceceil Rabbaur, Alvina, Lola J. and Marion Johnson. Meeting adjourned at 8:50 pm Respectfully submitted Patricia Jindra HRA Commissioner RESIDENT COUNCIL MINUTES-June 12,2006 Meeting called to order at 7:00 pm by President, Ecklund. Pledge Allegiance to the Flag Managers Report . Reminded residents to clean off grills after use. . Please put papers into recycling bins, not in the garbage chute. . When calling for help on weekends, give reasonable time for answer. . Middle School kids volunteered for helping on Tuesday, the 13th with whatever needs to be done. . Pre-bids have been sent out for the ih Floor Modernization . 100 new leases to be resigned. . 6 new units have been filled. . July 12 and 13"\ cars need to be out of the garage as repainting will be done. . July 3-9 Dana will be out. . September 6th set up for picnic. . There was a hole found in the roof where the buildings meet, about 3x3 feet in size. . More security cameras to be asked for. It will be brought before the next HRA meeting. . New cart ordered for residents use. Secretary's Report- Minutes were approved. Treasurer's Report- Checking $5,549.00, Savings $2,180.00. Report accepted. Sunshine Committee- No report Welcome Committee- 5 new residents Entertainment- Steak Fry- council to pay for one half of $8.00 fee/person. Heights Theater date cancelled. Sunday, June 1 ih from 2 to 4pm Fathers & Mothers Day Pot Luck. Terry White gave information on Bazaar in October. Tickets are ordered. Coffee drinkers please keep area clean, don't leave area unless coffee cups are lidded. Ecklund stated there would be a special meeting to write up new By-laws, which must be posted for the November meeting. Drawings for $5.00- Kenneth Johnson, Vivian Fahney, and Jean Heisburger. Meeting adjourned at 8:50 pm Respectfully submitted Patricia Jindra HRA Commissioner RESIDENT COUNCIL MINUTES-July 10, 2006 Meeting called to order at 7:00 pm by President, Ecklund. Pledge Allegiance to the Flag Note: the meeting was already in session when Jindra arrived from the EDA special meeting. Managers Report . Announced cars did not have to be removed from the garage area as painting will not be done until further notice. . Encouraged everyone not to stain carpeting and if it happens to notify management, so it can be properly cleaned. . Leases were distributed to everyone. Please sign and return to office as they are original copies. A duplicate copy will be given to everyone. All leases effective, August 1 and are for one year. . Security Clause is now $200, which was formerly $100 for new residents. . NSF checks are charged $20.00 each . New head manager Todd Kline. New Business Ballots were counted on votes for separate table for bingo caller. The ayes won. Denny thanked Jim for tuning piano. Secretary's Report- Minutes were approved. Treasurer's Report- Checking $5,023.97, Savings $2,198.40. Repoli accepted. Sunshine Committee- No report Welcome Committee- 5 new residents Entertaimuent- Wednesday the boat cruise bus leaves at 10:00 am and back by 3:00 pm. Men's picnic is August 23rd. Denny thanked everyone who helped with planting in circle. Residents asked for donations for schools to be delivered in September. Items should be turned into the office. Resident requested no political material be put on the bulletin board. It was unanimously agreed upon. Old Business: Lynn Minar asked about getting free cable service. Denny said to contact him. Drawings for $5.00-Ron Peters, Marian Johnson, Ruth French. Meeting adjourned at 8:00 pm Respectfully submitted Patricia Jindra HRA Commissioner COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: July 25, 2006 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 9 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Set Public Hearing for the 2007 Public BY: Dana Welke BY: Housing Authority (PHA) Plan Review DATE: July 17, 2006 BACKGROUND: Staff will prepare a draft copy of the Columbia Heights Agency Annual Plan for 2007. HUD requires a forty-five day review period to allow for public input. To meet this requirement, the Columbia Heights HRA should conduct a Public Hearing on October 24, 2006; at this Hearing the HRA board would make final modifications to the plan and authorize staff to submit the final document to HUD. The Resident Advisory Board, as well as Anoka County, will receive copies for their review and comment. The entire document has been generated by electronic transmission and downloaded through the HUD Web page REAC system. This will allow the HRA easy access to the plan and simplify the process in its annual update. A full copy of the draft plan with attachments and supporting documents will be available for review at the Columbia Heights HRA office, 590 40th Avenue NE, Columbia Heights, Minnesota and the Columbia Heights Public Library 820 40th Ave NE, Columbia Heights, MN. RECOMMENDATION: Staff is recommending that the HRA Board set a Public Hearing date of October 24, 2006, at 7 :00 p.m. at Parkview Villa for the purpose of receiving public input on the 2007 draft Agency Plan. RECOMMENDED MOTION: Move to set a Public Hearing date of Tuesday, October 24, 2006, at 7:00 p.m. at Parkview Villa for the purpose of receiving public input on the 2007 Public Housing Authority (PHA) Plan. HRA ACTION: AGENDA SECTION: Business Items ORIGINATING DEPARTMENT EXECUTIVE NO: 10 HRA DIRECTOR APPROVAL ITEM: Approve 7th Floor Modernization Bids BY: Dana Welke BY: DATE: July 18,2006 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: July 25,2006 BACKGROUND: At the April 25, 2006 Regular HRA Meeting, the Board reviewed and approved the plans and specs for the third of eight phases to modernize all PVVN units. The remodeling will include the same items as the 9th floor and 8th floor - new entry doors, kitchen cabinets, appliances, lighting, countertops, bathroom vanities, kitchen and bathroom faucets et al. - plus new carpeting for the 7th floor, in addition we are planning on going back up to the 9th, 8th and 7th floor to replace the bathroom medicine cabinet and light fixtures. The project was advertised in the Focus, the Builder's Exchange of Minneapolis and St. Paul, McGraw-Hill Construction Data, Reed Construction Data and the National Association of Minority Contractors' Plan Room, which resulted in 3 bids. Funding will come in part from the FY 2004 HUD Capital Fund Program and the FY 2005 HUD Capital Fund Program. Award and signature of the contract would mean that all of the FY 2004 CFP Funds would be obligated prior to the September 13,2006 deadline. Similarly, significant portion of the FY 2005 CFP Funds would be obligated well in advance of the August 17,2007 deadline. Once the contract is approved, a Notice to Proceed letter will be written authorizing the work to begin. Finally, the bids are good for 45 days upon the bid opening on July II tho The 3 lowest bids are summarized in the next paragraph and the bid tab is attached for review. Below are the bids for the 7th floor rehab general contractor proposals/bids. The bids closed on July 11,2006 at 2:00pm in the afternoon. The general contractor that is low bid this time is also the same contractor that completed the work on the 8th & 9th floor rehab. Unicorp: Is the lowest bid in the amount of$107,500.00 for the 7th floor rehab of all 12 units, to include the replacement of the hallway carpet on the 7th floor. Frerichs Construction: was the second lowest bid in the amount of$165,000.00 for the 7th floor rehab of all 12 units, to include the replacement of the hallway carpet on the 7th floor. Crossroad Construction: was the third lowest bid in the amount of $172,000.00 for the 7th floor rehab of all 12 units, to include the replacement of the hallway carpet on the 7th floor. RECOMMENDATION: Staffrecommends the HRA approval of the bids and award the contract for Phase 3 of the PVVN Apartment Modernization Project to Unicorp. RECOMMENDED MOTION: Move to approve the bids and award the contract for Phase 3 of Parkview Villa North Apartment Modernization Project to Unicorp for an amount not to exceed $107,500.00; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. HRA ACTION: 2006.071.00 Parkview Villa North Apartment MDdernization - 7th RODr DOCUMENT 00410. FORM OF BID TO: Clty Df CDlumbia Heights 590 - 40th Avenue NE CDlumbia Heights MN 55421 BID FOR: Parkview Villa North Apartment Modernization - 7th Floor, 965 - 40th Avenue NE, Columbia Heights MN 55421. BIDDER: (Name of Bidder) UU i Co((J:p IUC (Address) (,(4 D LAf\J\^R~ AU G So , (City, State and Zip) C6lLA6~ (--.ObVtS lv\,k j ~s c, H" Gentlemen: A. The .undersigned being familiar with the local cDnditions affeeting the cost Df work,. and With the bid package (including Invitation fDr Bids, Iustruction to Bidders, this Bid, form of Bid Security, Affidavit oiNon- CollusiveJNon-Identity ofInterest, Form of Previous Participation Certificate, Form of Assurance of Completion, Form of CDntract, General CDnditions, Supplemental Conditions, Special Conditions, Technical SpecificatiDns and Drawings) and Addenda numbers 11 thereto, as prepared by BWER Architects, Inc., and Dn file at the Office of BWBR Architects, Inc., hereby proposes to furnish all labor, materials, equipment and services required to construct and cDmplete the project, as described in the Iuvitation for Bids (including the coutents of all documents Dn file), all in accordance therewith for the sum of dollars ;~\-e, \i,Q ',J)Lt'Stl/MC.e ': V<i! i .' -iAY'C 'ell) r S '0 ($ \Dlj500,~ ). B. Bid Guarantee in the amount of l'5.iD B"'uD ~ C9'<) d.slL" ($ of 8 \.0 ) in theform of is submitted herewith in accordance with the Project Manual. C. I have cDmpleted and attached HUD-5369-A - Representations, Certifications, and Other Statements of Bidders; Public and Indian Housing Programs. D, Affidavit of Non-CDllusiveJNon-Identity ofIriterest as proof that the undersigned and other principals and officers Df Bidder have not entered into any cDllusion with any person in respect to this proposal or any other proposal or the submitting of proposals for the cDntract for which this proposal is submitted; and that no identity of interest exists or will exist between the Bidder, Bidder's principals or officers, and the Owner or Architect or their principals or Dfficers as a resolt of the cDntract for which this proposal is submitted is attached hereto. E. Previous Participation Certificate, Form HUD 2530, as provided for in the bid package is attached hereto and furnished as a basis for the Owner to evaluate the Bidder to ascertain that the Bidder is a responsible cdntractor possessing the potential ability to perform successfully under the terms and conditions of the proposed contract giving consideration to such matters as contractor integrity, compliance with public policy, record of past performance and technical resources. F. The Bidder represents that Bidder :>ehas, _ has not, participated in a previous contract or subcontract subject to the Equal Opportunity clause prescribed by Executive orders 10925, 11114, or l1246 or the Secretary of Labor; that Bidder -.3 has, _ has not, filed all required compliance reports, signed by proposed subcontractors, will be obtained prior to subcontract awards. (The above representation need not be submitted in connection with contracts or subcontracts which are exempt from the clause.) G. The Bidder agrees that Bidder shall, if notified of Bid acceptance by mail, telegram or delivered notice, execute a contract in the prescribed form and furnish the required assurance of completion (i.e., either a performance- payment bond in the amount of 100 percent of the contract price or separate performance and payment bonds each in the amount of 100 percent of the contract price, or a cash escrow in the amount of 25. percent of the contract price) at the BUD Office in Columbia Heights, Minnesota, on the day and at the time specified in the Notification of Bid Acceptance, such date to be not less than 10 days subsequent to the date of notification, nor more than 20 days subsequent to bid opening unless by mutual consent between Bidder and Owner. 13 June 2006 00410 - 1 co Form of Bid Parkview Villa North Apartment Modemizafion . 7th Floor 2006.071.00 I I H. The Bidder agrees, if awarded the Contract, to commence the work within 10 calendar days after the date of execution of the construction contract. 1. In submitting this bid, it is understood that the right is.reserved by City of Columbia Heights to reject any and all bids; and in the event the lowest responsible bid is too high to permit the award of a construction contract, and if a reduction in cost less than one half (112) percent of the low bid and less than one half (112) the difference between the low and next lowest bid would result in an acceptable award, and acceptable reductions in the work can be identified and monetized by Owner and Low-Bidder, a'deductive change order reflecting such reductions may be proposed to the Low-Bidder for concurrent execution with the cunstruction contract. J. The undersigned certifies that he/she is duly authorized to bind the Bidder to the tenns and conditions of this bid prop~al. - WARNING: U.S. Criminal Code, Section 1001, Title 18 U.S.C. provides as follows: whoever, in auy matter within the jurisdiction of any department or agency of the United States knowingly and willfully falsifies, conceals or covers up by any trick, scheme or device a material fact, or makes or uses any false writing or document knowing the same to contain any false, fictitious or fraudulent statement of entry, shail be fined not more than $10,000 or imprisoned not more than five years, or hath. I I I I Date <.:WL'-;l \ ,20 Ow I Official Name and Address: C OiT)%,G,E' c., f2...C:::,\./t::; M v...J S,') \:) l C. I , UL-lI co(2P I.l70C La IA o;j L.A "^AQ }I.\ Vt:: .,^ ~\.-)~ By /~ ,/..--....~... - -" -,/ ,J' "::J I Title f2....o~L::tz;[" -..1SUS'lSlJ -PlV:::S::i'l)2i0T I By I Title (SIGN ORIGINAL ONLY) I END OF DOCUMENT I I I I I 00410.2 c0 I Form at Bid ill hlna"Jnnf;. u.s. Department of Housing and Urban Development Office of Public and Indian Housing Representations, Certifications, and Other Statements of Bidders Public and Indian Housing Programs Previous edition Is obsolete form HUD-5369.A (11/92) QJ I Representations, Certifications, and Other Statements of Bidders Public and Indian Housing Programs Table of Contents. Clause Page 1. Certificate at Independent Price Determination 1 2. Contingent Fee Representation and Agreement 1 3. Certlllcation and Disclosure Regerding Payments to Influence Certain Federal Transactions 1 4. Organizational Conflicts at Interest Certification 2 5. Bidder's Certification of Eligibility 2 6. Minimum Bid Acceptance Period 2 7. Small, Minority, Women-Owned Business Concern Representation 2 8' Indian-Owned Economic Enterprise and Indian Organization Representation 2 9. Certification of Eligibility Under the Davis-8acon Act 3 10. Certilication of Nonsegregated Facilities 3 11. Clean Air and Water Certification 3 12. Previous Participation Certificate 3. 13. Bidder's Signature 3 1. Certificate of Independent Price Determinallon (a) The bidder certltles that- (1) The prices in this bid have been arrived at Independently, without, for the purpose at restricting competition, any consultation, communication, or agreement with any other bidder or competitor relating to (i) those prices; (ii) the intention to submit a bid, or (iii) the methods or factors used to calculate the prices offered; (2) The prices in this bid have not been and will not be knowingly disclosed by the bidder, directly or indirectly, to any other bidder or competitor before bid opening (In the case of a sealed bid solicitation) or contract award (In the case of a competitive proposal solicitation) unless otherwise required by law; and (3) No attempt has been made or will be made by the bidder to induce any other concern to submit or not to submit a bid for the purpose of restricting competition. (b) Eaoh signature on the bid Is considered to be a certification by the signatory that the slgnatory-- (1) Is the person in the bidder's organization responsible for determining the prices being offered in this bid or proposal, and that the signatory has not participated and will not participate In any aollon contrary to subparagraphs (a)(l) through (a)(3) above; or . (2) (I) Has been authortzed, In wnting, to act as agent forthe following prtnclpais In certifying Ihat those principals have not participated, and will not participate in any action contrary to subparagraphs (a)(I) through (a)(3) above. Onsert lull name of person(s) In the bidders organization responsible for. determining the prtces offered in this bid. or proposal, and the title at his or her pOSition In the bidders organization); Oil As an authorized agent, does certify that the principais named In subdivision (b)(2)(i) above have not participated, and.will not participate, in any action contrary to subparagraphs (a)(1) through (a)(3) above; and Previous edition is obsolete Page1 of 3. (iii) As an agent, has not personally participated, and will not participate In any action contrary to subparagraphs (a)(1) through (a)(3) above. (c) If the bidder deletes or modifies subparagreph (a)2 above, the bidder must fumish with its bid a signed statement setting iorih In detail the circumstances of the disclosure. ><f [Contracting Officer check if following paragraph is applicabie] (d) Non-collusive affidavit. (applicable to contracts for construction and equipment exceeding $50,000) (1) Each bidder shall execute, in the form provided bylhe PHAI iHA, an affidavit to the effect that he/she has not colluded with any other person, IIrm or corporation in regard to any bid submitted in response to this solicitation. 11 the successful bidder did not submit the affidavit wilh his/her bid,. he/she must submlt'lt.within three (3) working dey';:of bid opening. Failure to submit the affidavit by that date may render the bid nonresponsive. No contract award will be made wilhout a properly executed affidavit. (2) A fully exeouted "Non-collusive Affidavit' [] Is, [ I is not inciuded with the bid. 2. Contingent Fee Representation and Agreement (a) Definitions. As used in this provision: 'Sana tide empioyee' means a person, employed by a bidder and subject to the bidder's supervision and control as to time, place, and manner 01 performance, who neither exerts, nor proposes to exert Improper influence to solicit or obtain contracts nor holds out as being able to obtain any contract(s) through improper influence. 'Improper influence" means any influence that induces ortends to induce a PHAlIHA employee or officer to give consideration or to act regarding a PHAlIHA contract on any basis other than the merits of the matter. . (b) The bidder represents and certifies as part of Its bid that, except lor full-time bona tide employees working soiely for the bidder, the bidder: (1) [ ] has, ['4' has not employed or retained any person or company to solicit or obtain this contraot; and . (2) [] has, j."rhas not paid or agreed to pay to any person or company employed or retained to solicit or obtain this contract any commission, percentage, brokerage, or other fee oontingent upon or resuitlng from the award of this contract. (c) If the answer to either (a)(1) or (a)(2) above is affirmative, the .bidder shall make an immediate and full wrttten disclosure to the PHAIIHA Contracting Officer. (d) Any misrepresentation by the bid.der shall give the PHAIIHA the right to (1) terminate the contract; (2) at its discretion, deduct lrom contract payments the amount of any commission, percentage, brokerage, or other contingent fee; or (3) take other remedy pursuant to the contract. 3. Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (applicable to contracts exceeding $100,000) (a) The detinitlons and prohibitions contained in Seotion t352 of title 31, United Slates Code, are hereby incorporated by reference In paragraph (b) of this certification. (f{ form Hue-5369-A (t1/92) (b) The bidder, by Signing its bid, hereby certifies to the best of his or her knowledge and belief as of December 23, 1989 that: (1) No Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf ih connection with the awarding of a contract resulting from this solicitation; (2) If any funds other1han Federal approprlafed funds (includ- ing profit or fee received under a covered Federal transaction) have been paid, orwill be paid, 10 any person for influencing or attempting to Influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf In conneelion with this solicnation, the bidder shall complete and submit, wllh its bid, OMB standard form LLL, "~isclosure of lobbying Activities;' and (3) He or she will Include the language of lhls certification in all subcontracts at any fler and require that alt recipients of subcontract awards in excess of $100,000 shall certify and disclose accordingly. (c) Submission of this certification and disclosure is a prerequisite lor making or entering into this contract Imposed by secflon 1352, title 31, United States Code. Any persen who makes an expenditure prohibited under this provision or who fails to file or amend the disclosure form to be filed or amended by this provision, shalt be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such failure. (d) indian tribes (except those chartered by Slates) and Indian organizations as defined in section 4 of the Indian Self-Determina- tion and Education Assistance Act (25 U.S.C. 450B) are exempt from the requirements of this provision. 4. Organizational Conflicts of Interest Certification The bidder certifies that to the best of Its knowledge and belief and except as otherwise disclosed, he or she does not have any organizationai conmct of interest which is defined as a slluation in whfch the nature of work to be perlormed under this proposed oontract and the bidder's organizational, financial, contraclual, or other interests may. without some restriction on future activities: (a) Result in an unfair competitive advantage to the bidder; or, (b) Impair the bidder's objectivity in perlorming the. contract work. b41 In the absence of any actual or apparent conflict, I hereby certify Ihat to the best at my knowledge and beflef, no actual or. apparent oonfllot of interest exists with regard to my possible perlormance of this proourement. 5. Bidder's Certification of Eligibility (a) By the submission of this bid, the bidder certifies that to the best of its knowledge and belief, neither it, nor any person or firm which has an interest In the bidder's firm, nor any of the bidder's subcon- tractors, Is Ineligible to: (1). Be awarded contracts by any agency of the United States Govemment, HUD, or the Slate in which this contract is to be performed; or, (2) Participate In HUO programs pursuant to 24 CFR Part 24. (b) The cerlification in paragraph (a) above is a material represen- tation of fact upon which reliance was placed when making award. II it is iater determined that the bidder knowingiy rendered an erroneous certificafion, the contract may be terminated for defaull, and the bidder may be debarred or suspended from participation in HUD programs and ather Federal contract programs. Previous edition is obsolete paa6 2 ot3 6. Minimum Bid Acceptance Period (a) "Acoeptance period," as used in this provision, means the number of calendar days available to the PHAltHA for awarding a contract from the date specified in this solicitation for receipt of bids. (b) This provision supersedes any ianguage pertaining to the acceptance period that may appear elsewhere in this solicitation. (c) The PHAlIHA requires a minim~m acceptance period of [Contracting Officer insert time period] oaiendar days. . (d) In the space provided immediately below, bidders may specify a longer acceptance period than the PHA'slIHA's minimum require- ment. The bidder aflows the following acceptance periOd: calendar days. (e) A bid allowing less than the PHA's/lHA's minimum acceptance period will be reiected. (f) The bidder agrees to execute ail that it has undertaken to do, in compliance wllh its bid, if that bid is accepted in writing wllhln (1) the acceptance period stated In paragraph (c) above or (2) any longer acceptance period stated in paragraph (d) above. 7. Small, Minority, Women-Owned Business Concern Representation The bidder represents and certifies as part of its bid! offer that it -- (a) [ I is, [xli. not a small business concem. "Small business concern," as used in this provision. means a concern, including Its affiliates, that Is Independently awned and operated, not dominant in the tleld of operation in which it is bidding, and qualified as a small business under the criteria and size standards in 13 CFR 121. (b) [ lis, [ lis not a women-owned business enterprise. "Women- owned business enterprise, N as .used in this provision, means a business that is at least 51 percent owned by a woman or women who are U.S. citizens and who aiso control and operate the business. (c) [ 1 is, [A Is not a minority business enterprise. "Minority business enterprise." as used in this provision, means a business which is at least 51 percent owned or controiled by one or more minority group members or, in the case of a publloly owned business, at least 51 percent of its vollng stock is owned by one or mare minority group members, and whose management and daily opeia- tlons are controtled by one or more such individuals. Forthe purpose of this definition, mtnority group members are: (Check the btock applicable to you) [ 1 Black Americans [ ] Asian Pacifio Amerloans [ I Hispanic Americans [ ] Asian Indian Americans [ ] Native Americans [ ] Hasidic Jewish Americans Representation (applicable oniy i is for an form Hun-f'~':U;:QRA {11/Q2' I P,revious edition is obsolete Page 3013 Notice to Prospective Subcontractors of Requirement for Certifications of Nonsegregated Facilities A Certification of Nonsegregated Facilities must be submilled before the award of a subcontract exceeding $10,000 which is not exempt from lhe provisions of the Equal Employment Opportunity clause of the prime contract. The certification may be submitted either for each subcontract or for all subcontnacts during a period (i.e., quarterly, semiannually, or annually). Note: The penalty for making lalse statements in bids is prescribed in 18 U.S.C. 1001. 11. Clean Air and Water Certification (applicable to con- tnacts exceeding $100,000) The bidder certifies that: (a) Any facility 10 be used In the performance of this contnact [ ] is, 1i<'] is not listed on the Environmental Protection Agency List of Violating Facilities: ' (b) The bidder will Immediately notify the PHNlHA Contracting Off/cer, before award, of the receipt of any communication from Ihe Administrator, or a designee, of the Environmental Protection Agency, indicating that any facility that the bidder proposes to use for the performance of the contract Is under consideration to be listed on the EP A List of Violating Facilities; and, (c) The bidder will Include a certification substantially the same as this certification, including this paragraph (c), in every nonexempt subcontract. 12. Previous Participation Certificate (applicable to construction and equipment contracts exceeding $50,000) (a) The bidder shall complete and submit with hislher bid the Form HUD-2530, "Previous Partfcipatlon Certificate: If the successtul bidder does not submit the certificate wllh his/her bid, he/she must submit it within three (3) working days at bid opening. Failure to submit the certificate by lhat date may render the bid nonresporisive. No contract award will be made without a properiy executed certlfl. cate. (b) A fully executed 'Previous Participation Certifieate" [ ] is, [Yj Is net Inciuded with the bid. 13. Bidder's Signature The bidder hereby certifies that the information ccntalned In these certifications and representations is accurate, complete, and current. ." /" ~<.,. .7 iV~, " (Signature and Data) f/l./O b l2,,-;,!Cc;IL-r J~lvL Sl::iiU (Typed or Printed Name) PrL<CS l. bl$,"-"LT' (rille) UI-U lCDr:z.,P (Company Name) il>-...-'-C (Companv Address) l,lt\O LA."~l>\Q- /"lic i:~6. C6U)\ bE. <:;;, (L.c\..,(t; !Vi lU ''35 i) \. G form HUD-5369-A (11/92) THE AMERICAN INSTITUTE OF ARCHITECTS '" AlA Document A310 Bid Bond BOND # RB9158008639 KNOW ALL MEN BY THESE PRESENTS, that we UniCorp, Inc. 6140 LAMAR AVE 5. , COTTAGE GROVE, MN 55016 (Hera Insert full name ,and address Of legal titre of Contractor) as Principal, hereinafter called the Principai, and GRANITE RE, INC. 14001 QUAILBROOK DRIVE, OKLAHOMA CITY, OK 73134 (Here insert full name ,and address Of legal 1ltle of Surety) a corporation duly organized under the laws of the State of OKLAHOMA as Surety, hereinafter called the Surety, are held and firmly bound unto HRA of Columbia Heights (Here Insert futl name ,and address or legal tltle of Owner) as Obligee, hereinafter called the Obligee, in the sum of FIVE AND 00/100 PERCENT of Amount Bid...m...................Dollars ($ 5 % of Amount Bid), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for PARKVIEW VILLA NORTH APARTMENT MODERNIZATION (7TH FLOOR) . KITCHEN, BATHROOM REMODEL IN 12 UNITS (Here insert full name, address and description of project) NOW, THEREFORE, if the Obligee shali accept the bid of the Principal and the Principal shali anter into a Contract with the Obligee in accordance with the tenns of such bid and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful perfonnance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penaity hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this 11th day of July, 2006. t2?4a~~ ; ..- less) M~ (Witness) -;.. UniCorp. I-"Co (/\ . ~~.. crpal~ r ,1 g,o(3G1L:[ .j1$0:;;<S;.) (Title) pZ"c:'S:1 be; L:t'1:::' GRANIT~~I) t (Tille) Jonathan Pate, Attorney~inRFact Pate Bonding. Inc. 1276 South Robert Street West 51. Paul, MN 55118 (651)457-6842 (Seal) AlA DOCUMENT A310 BID BOND AIA@ FEBRUARY 1970 ED THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 N.Y. AVE.. N,W. WASHINGTON, D,C. 20006 CD County of ACKNOWLEDGMENT OF PRINCIPAL (Individual) ) ) ) State of On this day of in the year . before me personaily come(s) . to me known' and known to me to be the person(s) who (is) (are) described in and executed the foregoing instrument and acknowledge(s) to me that _ he _ executed the same. Notary Public County of ACKNOWLEDGMENT OF PRINCIPAL (Partnership) ) ) ) State of On this day of in the year . before me personally come(s) . a member of th.e co-partnership of to me known and known to me to be the person who is described in and executed the foregoing instrument and acknowledges to me that he executed the same as for the act and deed of the said co-partnership. Notary Public ACKNOWLEDGMENT OF PRINCIPAL (Corporation) State of ~"Ul\.) ) ) County of \..AJ ;LsN!A.J;LDU ) On this e.oB~ says that he is the It day of J\Ul>1' in the year I>co\o . before me personaily come(s) . to me known, who, being duly sworn, deposes and U f\___cLr;':'oJl.J) i A.__lG L1EU~,(...:-=~ J PQ.~/' b.E1l~w of the the corporation described in and which executed the foregoing instrument; that he knows the seal of the said corporation; the seal affixed to the said instrument is such corporate seal; that it was so affixed by the order of the Board of Directors of. ""in,",,'!>,,- d his name thereto by like order. ~'. <. JEANNE M. JENSEN I Notary Publlo ~ {"'--_ l-v ('J._ , Mlnnss...... ~ =r '\MY Commission expires January 31. 2010 Notary Public ACKNOWLEDGMENT OF SURETY State of Minnesota) ) County of Dakota ) On this 11th day of J!!!y, in the year 2006, before me personaily come(s) Jonathan Pate, Attorney(s)-in-Fact of GRANITE RE. INe. with whom I am personaily acquainted, and who, being by me duly sworn, says that he is (are) the Attorney(s)-in-Fact of GRANITE RE. INe. company described in and which executed the within Instrument; that he know(s) the corporate seal of such company; and that seal affixed to the within instrument is such corporate seal and that it was affixed by order of the Board of Directors of said company, and that he Signed said Instrument as Attorney(s)-in-Fact of the said company by like order. ANOAEAMAAIE CONNOLLY DEES __J{!J Z t!~ . NoIal'lPubIic Notary Public MinMsota MVcommIssionE,~msJanUaiY31.2010 Gf) GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know an Men by these Present~: That GRANITE RE, INC., a corporation organized and existing under tlle laws of the State of OKLAHOMA and having Its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitnte and appoint: JONATIlAN PATE, WANDA FRANZ, TOM LAHL, LISA M. FRANC OUR its true and lawful Attorney-in-Fact(s) for the following pnrposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to. respectively do and perfonn any and all acts and things set forth in the resolution afthe Board of Directors of the said GRANITE RE,INe. a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, "me. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: JONATIlAN PATE, WANDA FRANZ, TOM LAHL, LISA M. FRANC OUR may lawfully do in the premises by virtne of these presents. In Witness Whereof, the said GRANITE RE, INe. has caused this instrument to be sealed with its corporate seal, duly attested by the signatures of its Vice President and Secretaryrrreasurer, this 26th day of October, 2004. STATE OF OKLAHOMA ) ) SS: COUNTY OF OKLAHOMA ) lt4~her~~r""" 1 ~~------- ~ Rodman A. Frates, Secretary/Treasurer On this 26'h day of October, 2004, before me personally came R. Darryl Fisher, Vice President of the GRANITE RE, 1Ne. Company and Rodman A. Frates, Secretaryrrreasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the sai.d R. Darryl Fisher and Rodman A. Frates were respectively the Vice' President ~d the Secretary/Treasurer of the GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as Vice President and Secretary/Treasurer, respectively, of the Company. My Commission Expires: May 9, 2008 Commission #:00005708 ~P~~~ GRANITE RE, INC. Certificate THE UNDERSIGNED, being the dnly elected and acting Secretaryrrreasnrcr of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting. of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys-in-fact 01' under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and. other documents of similar character issued by the Company in the' course of its business. On any instrument making or evide~cing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond 01' undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed 01' in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." IN WITNESS WHEREOF, the undersigned has subscribed this Certificate and affixed the corporate .seaI of the Corporation this 11th day ofJuly, 2006. 0f) Parkview Villa North Apartment Modernization. 7th Floor 2006.071.00 I I H. The Bidder agrees, if awarded the Contract, to commence the work within 10 calendar days afrer the date of execution of the construction contract. l. I In submitting this bid, it is understood that the right is reserved by City of Columbia Heights to reject any and all bids; and in the event the lowest responsible bid is too high to permit the award of a construction contract, and if a reduction in cost less than one half (I/2) percent of the low bid and less than one half (1/2) the difference between the low and next lowest bid would result in an acceptable award, and acceptable. reductions in the. work can be identified and monetized by Owner and Low-Bidder, a deductive change order reflecting such reductions may be proposed to the Low-Bidder for concurrent execution with the construction contract. J. The undersigned certifies that he/she is duly authorized to bind the Bidder to the terms and conditions of this bid proposal. - WARNING: U.S. Criminal Code, Section 1001, Title 18 U.S.C. provides as follows: whoever, in any matter within the jurisdiction of any department or agency of the United Slates knowingly and willfully falsifies, conceals or covers up by any trick, scheme or device a material fact, or makes or uses any false writing or document knowing the sarne to contain any false, fictitious or fraudulent statement of entry, shall be fined not more than $10,000 or imprisoned not more than five years, or both. I I I Date ":.WL"-i 1 \ ,20 0,,-, I Official Name and Address: c. [) .L/<"G.E c~ il...ovt::: lV\u S's \~ t l. I I UiLi\ coftP · )>...J ,-, \L "'-" G IA 1;) L.4. f>.f\A.Q A '-.it=: .-~........- ~'-"'~ By ,"- ,/~. -v'/ ,y---., ":;J~ I Title !2.o5.E {z:[' -.l S USE k t ~ PfV::=:~i DC:: i<",.! T I By I Title (SIGN ORIGINAL ONLY) I END OF DOCUMENT I I I I I nnA1n_tJ (jj) I [:.......... ...10;....1 ....>':'1 10,__ ...,nna 2006.071.00 Parkview Villa North Apartment Modernization - 7th Floor DOCUMENT 00410 - FORM OF BID TO: City of Columbia Heights 590 - 40th Avenue NE Columbia Heights MN 55421 BID FOR: Parkview Villa North Apartment Modernization - 7th Floor, 965 _ 40tl1Avenue NE, Columbia Heights MN 55421. BIDDER: (Name of Bidder) F'rpr; rhq rOnqtrllcot; on Company (Address) 3600 ~ahorp Road - Suite 8 (City, State and Zip) St. Palll, MN 55110 Gentlemen: A. The undersigned being familiar with the local conditions affecting the cost of work, and with the bid package (including Invitation for Bids, Instruction to Bidders, this Bid, form of Bid Security, Affidavit of Non- Collusive/Non-Identity ofInterest, Form of Previous Participation Certificate, Form of Assurance of Completion, Form of Contract, General Conditions, Supplemental Conditions, Special Conditions, Technical Specifications and Drawings) and Addenda numbers I thereto, as prepared by BWBR Architects, Inc., and on file at the Office of BWER Architects, Inc., hereby proposes to furnish all labor, materials, equipment and services required to construct and complete the project, a~ described in the Invitation for Bids (including the contents of all documents on file), all in accordance therewith for the sum of r . ~ dollars {Jr/;:::" hu."",k,.,/ 5'~1 it"'" ;/h/w.,a.yj ck/4Af 100 ($ /6";"", rJclO, eo ). . , total B. Bid Guarantee in the amount of five. percentIollars ($5%/bid ) in the form of bid. bon d is submitted herewith in accordance with the Project Manual. C. I bave completed and attacbed HUD-5369-A - Representations, Certifications, and Other Statements of Bidders; Public and Indian Housing Programs. D. Affidavit of Non-CollusivelNon-ldentity ofInterest as proof that the undersigned and other principals and officers of Bidder have not entered into any collusion with any person in respect to this proposal or any other proposal or the submitting of proposals for the contract for which this proposal is submitted; and that no identity of interest ellists or will ellist between the Bidder, Bidder's principals or officers, and the Owner or Architect or their principals or officers as a result of the contract for which this proposal is submitted is attached hereto. E. Previous Participation Certificate, Form HUD 2530, as provided for in the bid package is attached hereto and furnished as a basis for the Owner to evaluate the Bidder to ascertain that the Bidder is a responsible contractor possessing the potential ability to perform successfully under the terms and conditions of the proposed contract giving consideration to such malters as contractor integrity, compliance with public policy, record of past performance and technical resources. F. The Bidder represents that Bidder --X has, _ has not, participated in a previous contract or s~bcontract subject to theEqual Opportunity clause prescribed by Executive orders 10925, 11114, or 11246 or the Secretary of Labor; that Bidder .X- has, _ has not, filed all required compliance reports, signed by proposed subcontractors, will be obtained prior to subcontract awards. (The above representation need not be submitted in connection with contracts or subcontracts which are exempt from the clause.) G. The Bidder agrees that Bidder shall, if notified of Bid acceptance by mail, telegram or delivered notice, execute a contract in the prescribed form and furnish the required assurance of completion (Le., either a perfonnance- payment bond in the amount of 100 perceut of the contract price or separate performance and payment bonds each in the amount of 100 percent of the contract price, or a cash escrow in the amount of25 percent of the coutract price) at the HUD Office in Columbia Heights, Minnesota, on the day and at the time specified in the Notification of Bid Acceptance, such date to be not less than 10 days subsequent to the date of notification, nor more than 20 days subsequent to bid opening unless by mutual conse'(lJ!!)een Bidder and Owner. Parkview Villa North Apartment Modernization - 7th Floor 2006.071.00 H. The Bidder agrees, if awarded the Contract, to commence the work within 10 calendar days after the date of execution of the construction contract. 1. In submitting this bid, it is understood that the right is reserved by City of Columbia Heights to reject any and all bids; and in the event the lowest responsible bid is too high to permit the award of a construction contract, and if a rednction in cost less than one half (1/2) percent of the low bid and less than one half (1/2) the difference between the low and next lowest bid would result in an acceptable award, and acceptable reductions in the work can be identified and monetized by Owner and Low-Bidder, a deductive change order reflecting such reductions may be proposed to the Low-Bidder for concurrent execution with the construction contract. J. The undersigned certifies that he/she is duly authorized to bind the Bidder to the terms and conditions of this bid proposal. wARNING: U.S. Criminal Code, Section 1001, Title 18 U.S.C. provides as follows: whoever, in any matter within the jurisdiction of any department or agency of the United States knowingly and willfully falsifies, conceals or covers up by any trick, scheme or device a material fact. or makes or uses any false writing or document knowing the same to contain any false, fictitious or fraudulent statement of entry, shall be fined not more than $10,000 or imprisoned not more than five years, or both. Date Official Name and Address: Jul y 11 Fr~richs Construction Company .-3-,&,t T.ahor~ Road - Sui te 8 By Title By Title _.....I::::~-t- Prill1. 11.N VV\A .~ _M a r y_~.QJ; e k -. , ( Ch:y-i R Zi:LS.P..a-J END OF DOCUMENT SS 110 \~ :rur v' e President (y ORIGINAL ONLY) ,2006 cu;:;; TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA BID BOND KNOW ALL MEN BY THESE PRESENTS, THAT WE Frerichs Constl"Uction Company 3600 Labore Road, Suite #8 St. Paul, MN 55110 as Principal, hereinafter called the Principal, and the Travelers Casualty and Surety Company of America, a corporation duly organized under the laws of the State of Connecticut, with Administrative Offices at One Tower Square, Hartford, CT 06183-6014, as Surety, hereinafter called the Surety, are held and firmly bound unto City of Columbia Heights, 965 - 40th Avenue N.W., Columbia Heights, MN 55421 as Obligee, hereinafter called the Obligee, in the sum of Five Percent (5%) of Amount of Bid--- for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for Parkview Villa North Apartment Modernization ih Floor NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or contract documents with good and sufficient surety for the faithful performance of such contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this July 11, 2006 c0 ,/ JfJ n rrtHi\~ 00 (Witness) Frerichs Construction Company (Principal) ~!\ (~ \Ll#[' Marv Kotek - Presid~nt. Seal (Title) Travelers Casualty and Surety Cllmpanyo.f America (Seal) @ ACKNOWLEDGMENT OF PRINCIPAL (Corporation) STATE OF: Minnesota COUNTY OF: Ramsey On this day, July 11, 2006, before me personally come(s) MiHV Kat ek to me known, who, being by me duly sworn, deposes and says that he/she resides in the City of St. Paul,MN,thathe/sheisthe President of the Frerichs Construction Company the corporation described in and which executed the foregoing instrument; that he/she knows the seal of the said corporation; that the seal affixed to the said instlUment is such corporate seal; that it was so affixed by the order ofthe Board of Directors of said corporation, and that he/she signed his/her name thereto by like order. t. SUSAN M. MARSHALL . Notary PUblic-Minnesota Commt8Slon Ire" Jan 31. 2009 c0uIn () ~~o1)O Notary Public ACKNOWLEDGMENT OF SURETY STATE OF: Minnesota COUNTY OF: Ramsey On this day, July 11, 2006, before me personally come(s) Jack CedarleafII, to me personally known, who being by me duly sworn, did say that he is the aforesaid officer or Attorney-In-Fact of the Travelers Casualty and Surety Company of Ameriea, a corporation; that the seal afiixed to the foregoing instrument is the corporate seal of said corporation, and that said instrument was signed and sealed in behalf of said corporation by the aforesaid officer, by authority of its board of directors; and the aforesaid officer acknowledged said instlUment to be the free act and deed of said corporation. Nii;:t;ND!~ \~:."BL()DGE1~~\ ;\;0~'''Jj' j-;>Ul)!lc i~ !\"1inn~:'so\a :~ G(lrnmi"~i(jnr;;l'ff;;SJanU;:lY31.2008 :> ....----.~. _"""=~'_"~'.._~_O~~ 7YLt!it1--d a-- (L Notmy Public &r Cd~ IN WITNESS WHEREOF, TRAVELERS CASUALTY AND SURETY COMPANY OF AMEIDCA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY have caused this instrument to be signed by their Senior Vice President and their corporate seals to be hereto affixed this 13th day of June, 2005. STATE OF CONNECTICUT ) SS. Hartford COUNTY OF HARTFORD '~'I1;,~!5:!)f)1 OOlJ~'1 ~ ,*, ............,~ .. "" ,"" ,........ TRAVELERS CASUALTY AND sURilTY COMPANY OF AMERICA TRAVELERS CASUALTY AND SURETY COMPANY FARMINGTON CASUALTY COMPANY /~Qf,~~~g- -- By George W. Thompson Senior Vice President On this 13th day of June, 2005 before me personally came GEORGE W. THOMPSON to me known, who, being by me duly sworn, did depose and say: that he/she is Senior Vice President of TRAVELERS CASUALTY AND SURETY COMPANY OF AMEIDCA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY, the corporations described in and which execnted the above instrument; that he/she knows the seals of said corporations; that the seals affixed to the said instrument are snch corporate seals; and that he/she execnted'the said instrument on behalf of the corporations by authority of Iris/her office under the Standing Resolutions thereof. '<<\.~ c. ~ My commission expires June 30, 2006 Notary Public Marie C. Tetreault CERTIFICATE I, the undersigned, Senior Vice President of TRAVELERS CASUALTY AND SURETY COMPANY OF AMEIDCA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY, stock corporations of the State of Connecticut, DO HEREBY CERTIFY that the foregoing and attached Power of Attorney and Certificate of Authority remains in full force and has not been revoked; and furthermore, that the Standing Resolutions of the Boards of Directors, as set forth in the Certificate of Authority, are now in force. Signed and Sealed at the Home Office of the Company, in the City of Hartford, State of Connecticut. Dated this ~ ,200? //~aYOf ~A_~ .- By Nichoias Seminara Senior Vice President /~ ~ TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA TRAVELERS CASUALTY AND SURETY COMPANY FARMINGTON CASUALTY COMPANY Hartford, Connecticut 06183-9062 POWER OF ATTORNEY AND CERTIFICATE OF AUTHORITY OF ATTORNEY(S)-IN-FACT KNOW ALL PERSONS BY THESE PRESENTS, THAT TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY, corporations duly organized under the laws of the State of Connecticut, and having their principal offices in the City of Hartford, County of Hartford, State of Connecticut, (hereinafter the "Companies") hath made, constituted and appointed, and do by these presents make, constitute and appoint: C.A. Housh, Christine M. Hansen, D.R. Dougherty, E. Lange, Jack Cedarleaf II, Kurt C. Lundblad, of St. Paul, Minnesota, their true and lawful Attorney(s)-in-Fact, with full power and authority hereby conferred to sign, execute and acknowledge, at any place wititin the United States, the following instmment(s): by hislher sole signature and act, any and all bonds, recognizances, contracts of indemnity, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking and any and all conseuts incident thereto and to bind the Companies, thereby as fully and to the same extent as if the same were signed by the duly authorized officers of the Companies, and all the acts of said Attorney(s)-in-Fact, pursuant to the authority herein given, are hereby ratified and confirmed. Tltis appointruent is made under and by authority of the following Standing Re~olutions of said Companies, which Resolntions are now in full force and effect: VOTED: That the Chainnan, the President, any Vice Chainnan, any Executive Vice President, any Senior Vice President, any Vice President, any Second Vice President, the Treasurer, any Assistant Treaffilfcr, the Corporate Secretary Of any Assistant Secretary may appoint Attorneys-in-Fact and Agents to act for and on behalf of lbe company and may give such appointee such aulbority as his or her certificate of aulbority may prescribe to sign with the Company's name and seal with the Company's seal bonds, recognizances, contracts of indemnity, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking, and any of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or her. VOTED: That the Chairman, the President, any Vice Chainnan, any Executive Vice President, any Senior Vice President or any Vice President may delegate all or any part of the foregoing authority to one or more officers or employees of this Company, provided that each such delegation is in writing and a copy lbereofis filed in lbe office oflbe Secretary. VOTED: That any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond. recognizance, or conditional undertaking shall be valid and binding upon lbe Company when (a) signed by the President, any Vice Chainnan, any Executive Vice President, any Senior Vice President or any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed wilb lbe Company's seal by a Secretary or Assistant Secretary, or (b) duly executed (under seal, if required) by one or more Attorneys~in-Fact and Agents pursuant to the power prescribed in his or her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority. This Power of Attorney and Certificate of Authority is signed and sealed by facsimile (mechanical or plinted) under and by authority of tbe following Standing Resolution voted by the Boards of Directors of TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY, which Resolution is now in full force and effect: VOTED: That the signature of each of the following officers: President, any Executive Vice President, any Senior Vice President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary, and lbe seal of lbe Company may'be affixed by facsintile to any power of attorney or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attorneys~in-Fact for purposes only of executing and attesting bonds and undertakings and other writings obligatory in lbe nature lbereof, and any such power of attorney or certificate bearing such facsintile signature or facsintile seal shall b.e valid and binding upon lbe Company and any such power so executed and certified by such facsintile signature and facsiInile seal shall be valid and binding upon lbe Company iIl lbe future wilb respect to any bond or undertaking to which it is attached. (02-05) Unlimitod (i;;;) Representations, Certifications, and Other Statements of Bidders Public and Indian Housing Programs Table of Contents Clause 1. Certificate of Independent Price Determination 2. Contingent Fee Representation and Agreement 3. Certification and Disclosure Regarding Payments to Inlluence Certain Federal Transactions 4. Organizational Conflicts of Interest Certification 5. Bidder's Certification cf Eligibility 6. Minimum Bid Acceptance Period 7. Small, Minority. Women-Owned Business Concern Representation 8. Indian-Owned Economic Enterprise and Indian Organization Representation 9. Certlllcation of Eligibility Under the Davis-Bacon Act 10. Certification of Nonsegregated Facilities 11. Clean Air and Water Certification 12. Previous Participation Certificate 13. Bidder's Signature Page 1 1 1 2 2 2 2 2 3 3 3 3 3 1. Certificate of Independent Price Determination (a) The bidder certifies that-- (1) The prices in this bid have been arrived at independently, without, for the purpose of restricting competition, any co~sultation, communication, or agreement with any other bidder or competitor relating to (i) those prices, (il) the Intention to submit a bid, or (Iii) the methods or factors used to calculate the prices offered; (2) The prices in this bid have not been and will not be knowingly disclosed by the bidder, directiy or indirectiy, to any other bidder or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a competitive proposal solicitation) unless otherwise required by law; and (3) No attempt has been made or will be made by the bidder to induce any other concern to submit or not to submit a bid for the purpose of restricting competition. (b) Each signature on the bid is considered to be a certification by the signatory that the signatory-- (1) Is the person in the bidder's organization responsible for determining the prices being ollered in this bid or proposal, and that the signatory has not participated and will not participate in any action contrary to subparagraphs (a) (I) through (a)(3) above; or (2) (i) Has been authorized, in writing, to act as agent for the folloWing principals in certifying that those principals have not participated, and will not participate in any action contrary to subparagraphs (a) (I) through (a)(3) above. Mrlrv Kotek - Prps; cipnt [insert full name of person(s) in the bidder's organization responsible for determining the prices offered in this bid or proposal, and the title of his or her position in the bidder's organization]; (ii) As an authorized agent, does certifythat the principals named in subdivtsion (b)(2)(I) above have not participated, and will not participate, in any action contrary to subparagraphs (a)(1) through (a)(3) above; and (Iii) As an agent, has not personally participated, and will not participate in any action contrary to subparagraphs (a)(l) through (a)(3) above. (c) If the bidder deletes or modifies subparagraph (a)2 above, the bidder must fumlsh wiih its liid a signed statement setting forth in detail the circumstances of fhe disclosure. XI [Contracting Omcer chack if following paragraph is applicabie] (d) Non-collusive affidavil. (applicable to contracts for construction and equipment exceeding $50,000) (1) Each bidder shall execute, in the form provided by the PHN IHA, an affidavit to the effect that he/she has not colluded with any other person, firm or corporation in regard to any bid submitted in response to this solicitation. If the successfui bidder did not submit the affidavit with his/her bid, he/she must submit it within three (3) working days of bid opening. Failure to submit the affidavit by that date may render the bid nonresponsive. No contract award will be made without a properly executed aJlidavil. (2) A Jully executed "Non-collusive Affidavit" R :l::is, [ ] is not included with the bid. 2. Contingent Fee Representation and Agreement (a) Definitions. As used in this provision: "Bona fide employee" means a person, employed by a bidder and subject to the bidder's supervision and controi as to time, place, and manner of performance, who neither exerts, nor proposes to exert improper influence to solicit or obtain contracts nor holds out as being able to obtain any contract(s) through Improper Influence. "Improper influence" means any influence that induces or tends to Induce a PHNIHA employee or officer to give consideration or to act regarding a PHNlHA contract on any basis other than the merits of the matter. (b) The bidder represents and certifies as part of its bid that, except for full-time bona lide employees working solely for the bidder, the bidder: (1) [ ] has, [xl has not employed or retained any person or company to sollcit or obtain this contract; and (2) [J has, t;thas not paid or agreed to pay to any person or company employed or retained to solicit or obtain this contract any commission, percentage, brokerage, or other fee contingent upon or resulting from the award of this contract. (c) If the answer to either (a)(1) or (a)(2) above is affirmative, the bidder shall meke an immediate and full written discfosure fo the PHNlHA Contracting Officer. (d) Any misrepresentation by the bidder shall give the PHNIHA the right to (1) terminate the contract; (2) at its discretion, deduct from contract payments the amount of any commission. percentage, brokerage, or other contingent fee; or (3) take other remedy pursuant to the contract. 3. Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (applicable to contracfs exceeding $100,000) (a) The definitions and prohibitions contained in Section 1352 of titie 31, United States Code, are hereby incorporated by reference in paragraph (bl.!:!. this certification. CT7~ (b) The bidder, by signing its bid, hereby certifies to the best of his or her knowledge and belief as of December 23, 1989 that: (1) No Federal appropriated funds have been paid or will be paid to any person for influencing or a!temptlng to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with the awarding of a contract resulting from this solicitation; (2) If any funds other than Federal appropriated funds (includ- ing profit or fee received under a covered Federal transaction) have been paid: or will be paid,to any person for influencing or a!tempting to Influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with this solicitation, the bidder shall complete and submit, with its bid, OMB standard form LLL, "Disclosure of Lobbying Activities;" and (3) He or she will include the language of this certification in all subcontracts at any tier and require that all recipients of subcontract awards in excess of $1 00,000 shall certify and disclose accordingly. (c) Submission of this certification and disclosure is a prerequisite for making or entering into this conlract imposed by section 1352, title 31, United States Code. Any person who makes an expenditure prohibited under this provision or who fails to file or amend the disclosure form to be filed or amended by this provision, shall be subjectto a civil penalty of not less than $1 0,000, and not more than $100,000, for each such failure. (d) Indian tribes (except those chartered by States) and Indian organizations as defined in section 4 of the Indian Self-Determina- tion and Education Asslsfance Act (25 U.S.C. 450B) are exempt from the requirements of this provision. 4. Organizational Conflicts of Interest Certification The bidder certifies that to the best of its knowiedge and belief and except as otherwise disclosed, he or she does not have any organizational conflict of interest which is defined as a situation in which the nature of work to be performed under this proposed contract and the bidder's organizational, financial, contractual, Of other interests may, without some restriction on future activities: (a) Result in an unfair competitive advantage to the bidder; or, (b) Impair the bidders objectivity in performing the contract work. [ ] In the absence of any actual or apparent conflict, I hereby certify that to the best of my knowledge and belief, no actual or apparent conflict of interest exists with regard to my possible performance of this procurement. 5. Bidder's Certification of Eligibility (a) By the submission of this bid, the bidder certifies that to the best of its knowledge and belief, neither it, nor any person or firm which has an interest in the bidders firm, nor any of the bidder's subcon- tractors, is ineligible to: (1) Be awarded contracts by any agency of the United States Government, HUD, or the State in which this contract is to be performed; or, (2) Participate in HUD programs pursuant to 24 CFR Part 24. (b) The certification in paragraph (a) above is a materiai represen- tation of fact upon which reliance was placed when making award. II it is later determined that the bidder knowingly rendered an erroneous certification, the contract may be terminated for default, and the bidder may be debarred or suspended from participation in HUD programs and other Federai contract programs. @ 6. Minimum Bid Acceptance Period (a) "Acceptance period," as used in this provision, means the number of caiendar days available to the PHNlHA for awarding a contract from the date specified in this solicitation for receipt of bids. (b) This provision supersedes any language pertaining to the acceptance period that may appear elsewhere In this soilcitation. (c) The PHAlIHA requires a minimum acceptance period of [Contracting Officer Insert time period] calendar days. (d) In the space provided immediately below, bidders may specify a longer acceptance period than the PHA's/IHA's minimum require- ment. The bidder allows the following acoeptanoe period: calendar days. (e) A bid allowing less than the PHA's/lHA's minimum acceptance period will be rejeoted. (f) The bidder agrees to execute all that it has undertaken to do, in compliance with its bid, if that bid is accepted in wriling within (1) the acceptanc~period'stated in paragraph (c) above or (2) any longer acceptance period stated in paragraph (d) above. 7. Small, Minority, Women-Owned Business Concern Representation The bidder represents and certifies as part 01 its bid! offer that it -- (a) [ ] Is, ~] is not a smail business concern. "Smail business concern," as used in this provision, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding, and qualified as a small business under the criteria and size standards in 13 CFR 121. (b) [ ]is'XNisnot awomen-ownedbuslnessenterprtse. "Women- owned business enterprise, a as used in this provision, means a business that is at least 51 percent owned by a woman or women who are U.S. citizens and who also control and operate the business. (c) [ ] is, [ X] Is not a minority business enterprise. 'Minority business enterprise," as used in this provision, means a business which is at least 51 percent owned or controlled by one or more minority group members or, In the case of a publicly owned business, at least 51 percent of its voting stock is owned by one or more minority group members, and whose management and daily opera- tions are controlled by one or more such individuals. Forthe purpose of this definition, minority group members are: (Check the block applicable to you) [ ] Biack Americans [ ] Asian Pacific Americans [ ] Hispanic Americans [ ] Asian Indian Americans [ ] Native Americans [ ] Hasidic Jewish Americans orporations efined in the ecognlzed b a Ive grou s by Kenai, Junea . , and Kodiak) a Alaska a s Settlement Acl, which i ral Government as e. servIces fro 9. Certification of Eligibility Under the Davis-Bacon Act (applicable to construction contracts exceeding $2,000) (a) By the submission of this bid, the bidder certifies that neither it nor any person or firm who has an interest in the bidder's firm is a person orflrm Ineligible to be awarded contracts by the United States Governmenl by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1). (b) No part of the contract resulting from Ihis solicitation shall be subcontracted to any person or firm ineligible to be awarded contracts by the United States Government by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1). (c) The penalty for making talse statements is prescribed in the U. S. Criminal Code, 18 U.S.C. 1001. 10. Certification of Nonsegregated FacHities (applicable to contracts exceeding $10,000) (a) The bidde~s attention is called to the clause entitled Equal Employment Opportunity at the General Conditions of the Con. tract for Construction. (b) '~Segregated facilities," as used in this provision, means any waiting rooms, work areas, rest rooms and wash rooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and 'housing facilities provided for employees, that are segregated by explicit directive or are in fact segregated on the basis of rBce, color, religion, or national origin because of habit, local custom, or otherwise. (c) By the submission of this bid, the bidder certifies that it does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location under its control where segregated facilities are maintained. The bidder agrees that a breach of this certification is a violation of the Equal Employment Opportunity clause in the contract. (d) The bidder further agrees that (except where it has obtained identical certifications from proposed subcontractors for specific time periods) prior to entering into subcontracts which exceed $10,000 and are not exempt from the requirements of the Equal Employment Opportunity cfause, it will: (1) Obtain identical certifications from the proposed subcon~ tractors; (2) Retain the certifications In Its files; and (3) Forward the following notice to the proposed subcontrac. tors (except If the proposed subcontractors have submilied identical certifications for specific time periods): Notice to Prospective Subcontractors of Requirement for Certifications of Nonsegregated Facilities A Certification of Nonsegregated Facilities must be submitted before the award of a subcontract exceeding $10,000 which is not exempt trom the provisions of Ihe Equaf Employment Opportunity clause of Ihe prime contract. The certification may be submitted either for each subcontract or for all subcontracts during a period (i.e., quarterly, semiannually, or annually). Note: The penally for making false statements in bids is prescribed in 18 U.S.C.1001. 11. Clean Air and Water Certification (applicable to con- tracts exceeding $100,000) The bidder certifies that: (a) Any facility to be used In the periormance of this contract [ ] is, IX] is not listed on the Environmental Protection Agency List of Violating facilities: (b) The bidder will immediately notify the PHNiHA Contracting Officer, before award, of the receipt of any communication from the Administrator, or a designee, of the Environmental Protection Agency, indicating that any facility that the bidder proposes to use for the performance of the contract is under consideration to be listed on the EPA List of Violating Facilities; and, (c) The bidder will include a certification substantially the same as this certification, including this paragraph (c), in every nonexempt subcontract. 12. Previous Participation Certificate (applicable to construction and equipment contracts exceeding $50,000) (a) The bidder shall complete and submit with his/her bid the Form HUD-2530, "Previous Participation Certificate." If the successful bidder does not submit the certificate with his/her bid, he/she must submit it within three (3) working days at bid opening. Failure to submit the certificate by that date may render the bid nonresponsive. No contract award wili be made without a properiy executed certifi- cate. (b) A fully executed "Previous Participation Certificate" [ ) is, R xl is not included with Ihe bid. 13. Bidder's Signature The bidder hereby certiIie*,~ that the information contained in these certifications and representations is aCGurate, complete, and current. ~ I\J\.. ~ ~ 7/11/06 (Signature and Dale) Mrirv Kntp.~President (Typed or Printed Name) President (Titte) Frerichs Construction Copmany (Company Name) (Company Address) 3600 Labore Road Suite 8 St. Paul, MN 55110 Cij) ~ ~ ~~~ ~ ~ ~ 'E 2 ~ k ~ ~ ~ Q ~ ~ ~ .~ l ~ h ..ij ~ ~ ~ ~ j ~ ~ .~ I:j l-. ~~ .~. ~ ~ E t1 ~ ~ ~ ~ .~ .~ 1 ~ " ~ "E ~ "~ Vj ~ .,;:; ..... \-.: ~ ~ c< .9 ~ .~ ~ g ~ a ["Iii "llllliI"'II"" """'1IIllllIlUI1l1l!",1 l-. } ~ c< .~ ~ ~ ~ "~ ~ ~ ~ .~ .9 ~ "~ ~ g ~ a ~ ~ ~ ~j ~ tN "~ .E ~ .8 ~ 1:: ~ ~ C) ~ ~ ."ti "{:l ~ ~ ~ ~ CJ ~ ~ .8 ~ "~ ~ ~ E ~ .8 "~ ~ ~ ~ i: "N I:j ~ ~ u Z ~ ~ ~ Po4 ~ o u ~ o i1 .c '" i:i: c . E o J: ~ o "~ ~ "~ ~ ~ K >. = ell s- o U = o ..... .... C) = .. .... ~ = o U ~ ~ ~ u ~ ~ ~ ~ ~ ~ u '" -= C) ."", .. ~ .. j;l;.; ~ GQ) 2006.071.00 Parkview Villa North Apartment Modernization M 7th 'Floor DOCUMENT 00410 . FORM OF BID TO: City of Columbia Heights 590 - 40th Avenue NE Columbia Heights MN 55421 BID FOR: Parkview Villa Nortb Apartment Modernization - 7th Floor, 965 _ 40th Aveuue NE, Columbia Heights MN 55421. BIDDER: (Name of Bidder) Crossroad Construction. Inc. (Address) 17n8 I inmln Strppt NF (City. State and Zip) Ham Lake,MN 55304 Gentlemen: A. The undersigned being familiar with the local conditions affecting the cost of work, and with the bid package (including Invitation for Bids, Instruction to Bidders, this Bid, form of Bid Security, Affidavit of Non- Collusive/Non~Identity of Interest, Form of Previous Participation Certificate, Form of Assurance of Completion, Form of Contract, General Conditions, Supplerm4al Conditions, Special Conditions, Technical Specifications and Drawings) and Addenda numbers" .Ad; thereto. as prepared by BWBR Architects, Inc., and on file at the Office ofBWBR Architects. Inc., hereby proposes to furnish all labor, materials, equipment and services required to canstI' t and complete the project. as described in t Invitation for Bids (including the conte 'of all docu cnts file), al in accordance th ewith for the s i~ of .d /flY' dollars ~ '/'J't7O--- ($ -I ;7~(JO() I 0 ). Five Percent (5%) of Amount of Bid in the form of is submitted herewith in accordance with the Project Manual. B. Bid Guarantee in the amount of Bid Bond C, I have completed and attached HUD-5369NA - Representations, Certifications, and Other Statements of Bidders; Public and Indian Housing Programs. D, Affidavit of Non-CollusivefNon-Identity ofInterest as proof that the undersigned and other principals and officers of Bidder have not entered into any collusion with any person in respect to this proposal or any other proposal or the submitting of proposals for the contract for which this proposal is submitted; and that no identity of interest exists or will exist between the Bidder, Bidder's principals or officers, and the Owner or Architect or their principals or officers as a result of..the contract for which this proposal is submitted is attached hereto. E. Previous Participation Certificate, Form HUD 2530, as provided for in the bid package is attached hereto and furnished as a basis for the Owner to evaluate the Bidder to ascertain that the Bidder is a responsible contractor possessing the potential ability to perform successfully under the terms and conditions of the proposed contract giving consideration to such matters as contractor integrity, compliance with public policy, record of past performance and technical resources. F. Tbe Bidder represents that Bidder XX has, _ has not, participated in a previous contract or subcontract subject to the Equal Opportunity clause prescribed by Executive orders 10925, 11114, or 11246 or lhe Secretary of Labor: that Bidder XX has, _ has not, filed all required compliance reports, signed by proposed subcontractors, wiI1 be obtained prior to subcontract awards. (The above representation need not be submitted in connection with contracts or subcontracts which are exempt from the clause.) " G. The Bidder agrees that Bidder shall. if notified of Bid acceptance by mail, telegram or delivered notice, execute a contract in the prescribed form and furnish the required"" assurance of completion (Le" either a performance- payment bond in the amount of 100 percent of the contract price or separate perfonnance and payment bonds each in the amount of 100 percent of the contract price. or a cash escrow in the amount oi25 percent of the contract price) at tbe HUD Office in Columbia Heights, Minnesota~ on the day and at the time specified in the Notification of Bid Acceptance, such date to be not less than 10 days subsequent to the date of notification, nor more than 20 days subsequent to bid opening unless by mutual consent between Bidder and Owner. 13 June 2006 00410 -1 Form of Bid ~ ,,' Parkview Villa North Apartment Modernization ~ 7th Floor 2006,071,00 H. The Bidder agrees, if awarded the Contract. to commence the work within 10 calendar days after the date of execution of the construction contract. 1. In submitting this bidt it is understood that the right is reserved by City of Columbia Heights to reject any and all bids; and in the event the lowest responsible bid is too high to pennit the award of a construction contract, and if a reduction in cost less than one half (112) percent of the low bid and less than one half (1/2) the difference hetwcen the low and next lowest bid would result in an acceptable award, and acceptable reductions in the work can be identified and monetized by Owner and Low~Bidder} a deductive change order reflecting such reductions may be proposed to the LowNBidder for concurrent execution with the construction contract. J. The undersigned certifies that he/she is duly authorized to bind the Bidder to the terms and conditions of this bid proposal. W ARNlNG: US. Criminal Code, Sectiou 1001, Title 18 V.S.C. provides as follows: whoever, in any matter withIn the jurisdiction of any department or agency of the United States knowingly and willfully falsifies, conceals or covers up by any trick, scheme or device a material fact, or makes or uses any false writing or document knowing the same to contain any fal~e, fictitious or fraudulent statement of entry, shall be fined not more than $10,000 or imprisoned not more than five years, or both. Date Official Name and Address: Julv 11 ,2006 Crossroad Constructio'n, Inc. 17138 Lincoln Street NE Ham Lake, MN 55304 By ,/1 ./t. ~ ~... Greg Boelter Title President By Title (SIGN ORIGINAL ONLY) END OF DOCUMENT Form' of Bid 00410.2 13 June 2006 ~-<.~) ~ Representations, Certifications, .and Other Statements of Bidders Public and Indian Housing Programs Table of Contents Clause Page 1. Certificate of Independent Price Determination 1 2. Contingent Fee Representation and Agreement 1 3. Certification and Dlsolosure Regarding Payments 10 Influence CertaIn Federal transactions 1 4. Organizational Conflicts of Interest Certification 2 5. Bidder's Certillcatlon of Eliglblllly 2 6. Minimum Bid Acceptance Period 2 7. Small. Minority, Women-Owned Business Concern RepresentatIon 2 8. Indian-Owned Economic Enterprise and Indian Organization Representation 2 9. Certifloation of Eligibility Under Ihe Davis-Bacon Act 3 10. Certification of Nonsegregated FaclllUes 3 11. Clean AIr and Water Certification 3 12. Previous Participation Certificate 3 13. Bidder's Signature 3 1. Certificate of Independent Price Determination (a) The bidder certllles Ihat- (1) The prices in this bid have been arrived at independently, without, lor the purpose of restricting competition, any consultation. communication, or agreement with any other bidder or competitor relating 10 (i) those prices, (i1) the intention 10 submit a bid, or (iii) the methods or 1actors used to calculate the prices oifered; (2) The prices in this bid have not been and wlH not be knowingly disclosed by the bidder, dlrectly or indireotly, to any other bidder or competitor before bid opening (In the case of a sealed bid solicitation) or contract award (in the case-of a competitive proposal solicitation) unless otherwise required by law; and (3) No attempt has been made or will be made by the bidder to induce any other concern to submit or not to submit a bid for the purpose 01 restricting competition. (b) Each signature on the bid is considered to be a certification by the signatory that Ihe signatoryn (1) Is the person in the bidder's organization responsible for determining the prices being offered In this bid or proposal, and that the signatory has not participated and will not participate in any action contrary 10 subparagraphs (a)(I) through (a)(3) above; or (2) (I) Has been authorized, in writing, to act as agent for the following principals in certifying that lhose principalS have not participated, and will not participate in any action contrary to subparagraphs (a)(l) through (a)(3) above. Grell G. Boelter [Insert full name of person(s) in the bidder's organization responsible lor determining the prices offered in this bid or proposal, and the title of his or her posilian in the bidder's organization]; (ii) As an authotized agent, does certify that the principals named In subdivision (b)(2)(I) above have not participated, and will not participate, in any action contrary to subparagraphs (a)(1) Ihrough (a)(3) above; and (iii) As an agent, has not personally partlclpilted, and will not participate in any action contrary 10 subparagraphs (a)(1) through (a)(3) above, (e) If the bidder deletes or modifies subparagraph {a)2 above, t~e bidder must furnish with its bid a signed statement settlng forth In detail the circumstances of the dIsclosure. )4 [Contracting Officer check Iffollowing paragraph is applicable! (d) Non-<:olluslve affldavll. (applicable to conlraols for construction and equipment exceeding $50,000) (1) Each bidder shati execute, in the form provided by Ihe PHAI IHA, an affldavlllo the effect thai he/she has not colluded with any other person, firm or corporation in regard 10 any bid submitted in response to this solicitation. If the successful bidder did not submit Ihe affldavit with hlslher bid, he/she must submit It within three (3) working days of bid opening. Failure.to submit the affidavit by that date may render the bid nonresponsive. No contract award will be made without a properly executed affidavit. (2) A tully executed "Non-collusive Affidavit" IXI is, [ ] is not Included with Ihe bid. 2. Contingent Fee Representatlon and Agreement (a) Dellnitlons. As used in Ihis provision: , u80na fide employeen means a person, employed by a bidder and sublect to the bIdder's supervision and control as to time. place, and manner of performance, who neither exerts, nor proposes to exert improper Influence to solicit or obtain contracts nor holds out as being able to obtain any contract(s) through improper influence. "Improper influence" means any Influence that Induces or tends to Induce a PHAlIHA employee or offlcer to give consIderation or to act regarding a PHA/IHA contract on any basis other than the merlls of the matter. (b) The bidder represents and certifies as part of Its bid th~t, except lor full-time bona fide employees working solely tor Ihe bidder, the bidder: (1) [ ] has. 00 has not employed or retained any person..or company to soHcit or obtain this contract; and (2) [ ] has, IXI has nol paid or agreed to pay to any person or company employed or retained to solicit or obtain this contract any commission, percentage, brokerage, or other1eE:/contingent upon or resulting from the award of lhls contract. (c) II the answer to eilher (a)(1) or (a)(2) above is aftirmalive, Ihe bidder shall make an immediate and full written disclosure 10 the PHAliHA Conlractlng Ottlcer, (d) Any mlsrepresenlation by the bidder shall give Ihe PHAlIHA Ihe right to (1) termInate the contract; (2) at its discretion, deduct Irom contract paYlllfilnts the amount of any commission. percentage, brokerage, or other contingent fee; or (3) lake other remedy pursuant to the contract. 3. Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (applicable 10 contracts exceeding $100,000) (a) The. definillons and prohibillons contained in Section 1352 of title 31, United States Code, are hereby incorporated by reference in paragraph (b) of this certification. Previous edllion is obsolete Page1 of 3 form HUD-S369-A (11/92) ~ (b) The bidder, by signing its bid, hereby certifies to the best of his or her knowledge and belief as of December 23, 1989 that: (1) No Federai approprfated funds have been paid or wiil be paid to any person for influencing or attemptIng to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf In connection with the awarding of a contract resulting from this solicitation; (2) If any funds other than Federal appropriated funds (includ- ing profit or fee receivod under a covered Federal transaction) have been paid, or will be paid, to any person for Influencing or attempting 10 Influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of. Congress on his or her behalf in connection with this solicitation, the bidder shall complete and submit, with Its bid, OMS standard form LLL, "Disclosure of Lobbying Activitles;" and (3) He or she will Include the language of this certilicaUon in all subcontracts at any tier and require that all recipients of subcontract awards in excess of $1 00,000 shall certify and disclose accordingly. (c) Submission of this certIfication and disclosure Is a prerequisite for making or entering Into this contract imposed by section 1352, IItle 31, Uniled States Code. Any person who makes an expenditure prohibited under this provision or who fails to Ille or amend the disclosure form to be filed or amended by this provision, shall be subject to a civil penalty of not less than $1 0,000, and not more than $100,000, for each such failure. (d) Indian tribes (except Ihose chartered by Sfates) and Indian organizations as defined in section 4 of the Indian Self~Determina- lion and Education Assistance Act (25 U.S.C. 4508) are exempt from the requirements of this provision. 4. Organizational Conlllcts of Interest Certification The bidder certifies that to the best of its knowledge and belief and except as otherwise disclosed, he or she does not have any organizational conflict of interest which is defined as a situation in which the nature of work to be performed under this proposed contract and the bidder's organizational, financial, contractual, or other interests may, without some restriction on future activities: (a) Result in an unfair competitive advantage to the bidder; or, (b) Impair the bidder's obJectlvity in performing the contract work. 00 In the absence of any actual or apparent conflict, I hereby certify that to the best of my knowledge and belief, no actual or apparent conflict of Interest exists with regard to my possible performance of this procurement. 5. Bidder's Cerlificallon of Eligibility (a) By the submission of this bid, the bidder certifies that to the best of its knowledge and belief, neither it, nor any person or firm which has an interest In the bidder's iirm, nor any of the bidder's subcon- tractors, is ineligible to: (1) Be awarded contracts by any agency of the United States Government, HUD, or the State in which this contract is to be performed; or, (2) Participate in HUD programs pursuant to 24 CFR Part 24. (b) The certification in paragraph (a) above is a material represen- tation of fact upon which reliance was placed when making award. If it is later determined that the bidder knowingly rendered an erroneous certification, the contract may be terminated for default, and the bidder may be debarred or suspended from participation in HUD programs and other Federal contract programs. - 6. Minimum Bid Acceptance Period (a) "Acoeptance penod,. as used in this provision, means the number of calendar days available to the PHNIHA for awarding a contract from the date speCified in this sollcitatlon for receipt of bids. (b) This provision supersedes any language pertaining to the , acceptance period that may appear elsewhere In this solicitation. (c) The PHNIHA requires a minimum acceptance period of [Contracting Officer insert time periOd] oalendar days. (d) In the space provided immediately below, bidders may specify a longer acceptance period than the PHA's/lHA's minimum require- ment. The bidder allows the foHowlng acceptance period: oalendar days. (e) A bid allowing less than the PHA'sIlHA's minimum acceptance period will be rejected, (f) The bidder agrees 10 execute all that it has undertaken 10 do, in compiiancewilh ifs bid, If that bid Is accepted In wrlflng wilhin (1) the acceptance period stated In paragraph (0) above or (2) any longer acceptance period stated In paragraph (d) above. 7, Small, Minority, Women-Owned Business Concern Representation The bidder.rElpresents and certifies as part of Its bid! offer that it .- (a) [Xl Is, ( 1 is not a small business concern. "Small business concern,~ as used in this provision, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding, and qualified as a small business under the criteria and size standards in 13 CFR 121. (b) r l is, [XI is not a women-owned business enterprise. "Women. owned business enterprise," as used in this provision, means a business that Is at least 51 percent owned by a woman or women who are U.S. cil1zens and who also control and operate the business. (c) [ ] is, [X] is nol a mlnorily business enterprise, "MinOlily business enterprise/ as used in this provision, means a business which is at least 51 percent owned or controlled by one or more minority group members or, in Ihecase of a publicly owned business, at least 51 ,percent of its voting stock Is owned by one or more minority group members, and whose management and dally opera. 1Ions are controlled by one or more such individuals. Forthe purpose of this definition, minority group members are: (Check the block applicable 10 you) [ ] Black Americans [ 1 Asian Pacific Americans [ } Hispanic Americans [ ] Asian Indian Americans [ ] Native Americans [ ] Hasidic Jewish Americans Previous edlllon is obsolete Page 2 013 form HUO-5369~A (11/92) ~ Iva grou 5 "orporatlons by Kenai, Junea , and Kodiak) a eflned In the Alaska a Settlement Act, which I &cognized b ra Government as e. ervices fro 9. Certification of Eligibility Under the Davis-Bacon Act (applicable 10 construcllon contracls exceeding $2,000) (a) By the submission of this bid, Ih. bidder certifies Ihat neither II nor any person or firm who has an Interest in 1he bidder's firm is a _ person or firm Ineligible to be awarded contracts by the Unifed States Government by virtue of section 3(a) of the' Davis~BacDn Act or 29 CFR 5.12(a)(I). (b) No part of the contract resulting from this solicitation shall be subcontracted 10 any person or firm _ Ineligible to be awarded contracts by the United States Government by virtue of se:ctlon 3(a) of Ihe Davis-Bacon Act or 29 CFR 5.12(a)(1). (c). The penally for makIng false slatements Is prescribed in the U. S. Criminal Code, 18 U.S.C. 1001. 10. Certification of Nonsegregated Facilities (applicable to contraots exceeding $10,000) (a> The bidders atlentlon is called to the clause entilled Equal Employment Dpporlunlly of the General Conditions of the Con. tract for Construction. (b) "Segregated facilities," as used in this provision, means any waiting rooms, work areas, res1 rooms and wash rooms, restaurants and other eating areas, 1ime clocks, locker rooms and other storage or dressing areas, parking lots, drinking lountalns, recreation or entertainment areas, transportation, and housing faclllUes provided for employees, that are segregated by explicit directive or are in fact segregated on lhe basis of race, color, religion, or national origin because of habit, local custom, or otherwise. (0) By1he submission of lhis bid, the bidder certifies that It does not and wm not maintain or provide for its employees any segregated facilities at any of lts establishments, and that It does not and will not permit its employees to pertonn their services at any location under its conlrol where segregated faoilllies are maintained. The bidder agrees that a breach of 1hls certification is a violation of the Equal Employment Opportunlly clause in the oontract. (d) The bidder further agrees that (except where It has obtained identical certifications from proposed subcontraotors for speciflc time periods) prior to. entering into subcontrac1s which exceed $10,000 and are not exempt from the requirements of lhe Equal Employment Opportunity clause, it will: (1) Obtain identlcal certifications from the proposed subcon- tractors; (2) Retain the certifications in its files; and (3) FOlWard the following notice to the proposed subcontrac- 10rs (exoept if the proposed subcontractors have submitled identical oertificatlons for specific lime periods).: Notice to Prospective Subcontractors of Requlrementfor Certifications of Nonsegregated Facilities A Certificatlon of Nonsegregated Facilities must be submitted before the award of a subcontract exceeding $10,000 which is not exempt from the provisions of the Equal Employmen1 Opportunity clause of the prime contract. The certifloatlon may be submitted either for each subcontract or for all subcontracts during a period (Le., quarterly, semiannually, or annually). Note: The penalty for making false statements in bids Is prescribed in 18 U.S.C. 1001. 11. Clean Air and Water Certification (applicable 10 con. Iracts exceeding $100,000) The bidder certilles that: (a) Any facility to be used in 1he performance of this contract [ ] is, [Xl is not listed on the Environmental Protection Agency List of Violating Facilities: (b) The bidder will immediately notify the PHNlHA Contracting Officer, before award, of the receipt ot any communication from the Administrator, or a designee, of the Environmental Protection Agency, indicating 1hat any facility that Ihe bidder proposes 10 use for the performance of the contract is under consideration to be listed on the EPA List of Violating Facllilles; and, (c) The bidder will include a certification substantially the same as this certification, IncludIng this paragraph (e), In every nonexempt subcontract. 12. Previous Participation Certificate (applicable 10 constructlon and equipment contracts exoeeding $50,000) (a) The bidder shall comple1e and submit with his/her bid the Form HUD~2530, "Previous Participation Certifica1e." If the successful bidder does not submit the certificate with his/her bid, hel.she must submit It within three (3) working days of bid opening. Failure to submit the certificate by 1ha1 date may render the bid nonresponsive. No contract award will be made wllhoul a properly executed certill- cate. (b) A fully executed "Previous Participation Certlflca1e" [ ] is, [Xl is not Included with the bid. 13. Bidder's Signature The bidder hereby certifies that the information contained in these certiflcallons and representations is accurate, complete, and current. '-....:::::2 / /~ /lS==:--- 7{II/oG (s19nalureandOate) Greg G. Boelter (Typed or Printed Name) President (Tltta) Crossroad Construction, Inc. (Company Name) 17138 Lincoln Street NE; Ham Lake, MN 55304 (Company Address) Previous adillon is obsolete Page 3 of 3 ~~ form HUO.5369.A (11/92) THE AMERICAN INSTITUTE OF ARCHITECTS I AlA Document A310 Bid Bond KNOW ALL MEN BY THESE PRESENTS, that we CROSSROAD CONSTRUCTION, INC. (Here insert lull name and address Qr legal tltle of Contraclor) 17138 LINCOLN STREET, SUITE #100; HAM LAKE, MINNESOTA 55304 as Principal, hereinafter called the Principal, and Travelers Casualty and Surety Company of America (Here insert full name and address or legal nile of Surety) One Tower Sqnare, Hartford, CT 06183-6014 a corporation duly organized under the laws of the State of" Connecticut as Surety, hereinafter called the Surety, are held and firmly bound unto . ,(Here insert full name and address or legal title of Owner) CITY OF COLUMBIA HEIGHTS,MINNESOTA as Obligee, hereinafter called the Obligee, in the sum of Five Percent (5%) of Amount of Bid _m______ ______m____________m_____mm___-'______m___mm.____m__________m_____m____m___m__ Dollars ($ _u______m____m__ l, for the payment 6f which sum well and truly to .be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assign's, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for (Here insert full name, address and descrlplion of project) PARKVlEW VILLA NORTH APARTMENT MODERNIZATION NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract . with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified In the bidding or Contract Qocuments with good and sufficient surety for the faithful performance' of such Contract and for tne prompt payment of labor and material furnished In the prosecution ,thereof! or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount speclfied in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the' Work covered by said bid, then this obligation shall be null and void, otherwise to remain" In full force and effect. ~d ,~I,d 'k '. JlC; liiieSs) 11th day of July )(~ 2006, CROSSROAD CONSTRUCTION, INe. t (p!ipI;lpIJ /\ A, C .::. Greg G. Boelter (Title) President & Secretary No (Sea/) 7ru&ul~~~ ney-in- Fact .\. AlA DOCUMENT A310 . BID OONO . AlA @. FEBRUARY 1970 ED . THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D. c. 2~_,_,- '..'-..- .,"\ ^ ~ Printed on Recycled Pap,er 9/93 l.~ , 1 ACKNOWLEDGMENT OF PRlNCIP AL (Corporation) STATE OF: COUNTY OF: On this day, July 11, 2006, before me personally come(s) Greg G. Boelter to me known, who, being by me duly sworn, deposes and says that he/she resides in the City of Ham Lake, MN, that he/she is the President and Secretary of the Crossroad Construction, Inc. the corporation described in and which executed the foregoing instrument; that he/she knows the seal of the said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed by the order of the Board of Directors of said corporation, and that he/she signed his/her name thereto by like order. CATHERINE C KUNSHIER Notary Public Minnesota My Commission ExpircsJanuary31,2009 (/JI1 (t Notary Public ACKNOWLEDGMENT OF SURETY STATE OF: Minnesota COUNTY OF: Ramsey On this day, July 11, 2006, before me personally come(s) Jacl{ CedarleafII, to me personally known, who being by me duly sworn, did say that he is the aforesaid officer or Attorney-In-Fact of the Travelers Casualty & Surety Company of America, a corporation; that the seal affixed to the foregoing instrument is the corporate seal of said corporation, and that said instrument was signed and sealed in behalf of said corporation by the aforesaid officer, by authority of its board of directors; and the aforesaid officer acknowledged said instrument to be the free act and deed of said corporation. ~:i (,if~~~~ - ~~E;J~~~'D;~c~-~L?;G~l~t!~ ( I"f~., '".. ,,;f~ NQ'is:.!"v,:1VD!lc ,'> 12i~~J;~~c;~~i~;~1"~~I~~:~'~~~ 7Jv Jirz r:t'tL r:!- ~. Notary Public c2>> IN WITNESS WHEREOF, TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY have caused this instrument to be signed by their Senior Vice President and their corporate seals to be hereto affixed this 13th day of June, 2005. STATE OF CONNECTICUT ) SS. Hartford COUNTY OF HARTFORD TRAVELERS CASUALTY AND SuRETY COMPANY OF AMERICA TRAVELERS CASUALTY AND SURETY COMPANY FARMINGTON CASUALTY COMPANY 'A'~.t.~ (f6:;o~\ ~ cookr;'1j ~ ~""-'-p'~i" . .. .. /~C1-->~8- - By George W. Thompson Senior Vice President On this 13th day of June, 2005 before me personally came GEORGE W. THOMPSON to me mown, who, bCi.l1g by me duly sworn, did depose and say: that he/she is Senior Vice President of TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY, the corporations described in and which executed the above instrument; that he/she mows the seals' of said corporations; timt the seals affixed to the said instrument are such corporate seals; and that he/she executed the said instrument on behalf of the corporations by authority of hislher office under the Standing Resolutions thereof. '<<\.~ t~ My commission expires June 30, 2006 Notary Pubiic Marie C. Tetreault CERTIFICATE I, the undersigned, Senior Vice President of TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY, stock corporations of the State of Connecticut, DO HEREBY CERTIFY that the foregoing and attached Power of Attorney and Certificate of Authority remaius in full force and has not been revoked; anJi furthermore, that the Standing Resolutions of the Boards of Directors, as set forth in the Certificate of Authority, are now in force. 11#<-- Si~~d at the Home Of}'ice of the Company, in the City of Hartford, State of Connecticut. Dated this daY of Z/ -- tJ' ,200lC .' 1o\~1II~~ b"'''''''''~ d'r~r\\ ~. \ '~COId''!)l1 ~" wo..t.f, " .... ~... ~ ~ %f-~ -' By Nicholas Seminara Senior Vice President @ TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA TRAVELERS CASUALTY AND SURETY COMPANY FARMINGTON CASUALTY COMPANY Hartford, Connecticut 06183-9062 POWER OF ATTORNEY AND CERTIFICATE OF AUTHORITY OF ATTORNEY(S)-IN-FACT KNOW ALL PERSONS BY THESE PRESENTS, THAT TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY, corporations duly organized under the laws of the State of Connecticut, and having their principal offices in the City of Hartford, County of Hartford, State of Connecticut, (hereiuafter the "Companies") hath made, constituted and appointed, and do by these presents make, constitute and appoint: C.A. Housh, Christine M. Hansen, D.R. Dongherty, E. Lange, Jack Cedadeaf II, Kurt C. Lundblad; of St. Paul, Minuesota, their true and lawful Attomey(s)-in-Fact, with full power and authority hereby conferred to sign, execute and acknowledge, at any place within the United States, the following instrument(s): by his/her sole signature and act,. any and all bonds, recognizances, contracts of indemnity, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking and any and all consents incident thereto and to bind the Companies, thereby as fully and to the same extent as if the same were signed by the dilly authorized officers of the Companies, and all the acts of said Attomey(s)-in-Fact, pursuant to the authority herein given, are hereby ratified and confirmed. This appointment is made under and by authority of the following Standing Re~olutions of said Companies, which Resolutions are now in fu11 force and effect: VOTED: That the Chairman, the President, any Vice Chainnan, ally Executive Vice President, any Seuior Vice Presideut, any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint Attorneys-in-Fact and Agents to act for and on hehalf of the company and may give such appointee such authority as his or her certificate of authority may prescribe to sign with the Company's name and seal with the Company's seal bonds, recognizances, contracts of indernalty, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking, and- any of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or her. VOTED: That the Chainnan, the President, any Vice Chainnan, any Executive Vice President, any Senior Vice President or any Vice President may delegate all or any part of the foregoing authority to one or more officers or employees of this Company, provided that each such delegation is in writing and a copy thereof is med in the office of the Secretary. VOTED: That any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance, or conditional undertaking shall be valid and binding upon the Company when (a) signed by the President, any Vice Chninnan, any Executive Vice President, any Senior Vice President or any Vice President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the Company's seal by a Secretary or Assistant Secretary, or (b) duly executed (under seal, if required) by one or more Attorneys~in~Fact and Agents pursuant to the power prescribed in his or her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority. This Power of Attorney and Certificate of Authority is signed and sealed by facsimile (mechanical or printed) under and by authority of the following Standing Resolntion votcd by the Boards of Directors of TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA, TRAVELERS CASUALTY AND SURETY COMPANY and FARMINGTON CASUALTY COMPANY, which Resolution is now in full force and effect: VOTED: That the signature of each of the following officers: President, any Executive Vice President, any Senior Vice President, any Vice President, any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company.may be affixed by facsimile to any power of attorney or to any certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attomeys~in-Fact for purposes only of executing and attesting bonds and undertakings and other writings obligatory in the nature thereof, and any such power of attorney or certificate bearing such facsimile signature or facsimile seal shall b.e valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding upon the Company in the future with respect to any bond or undertaking to which it is attached. (02-05) Unlimited ~ /CROSSROA~!J (~ONSTRUaIOI'J, IVLC. 17138 Lincoln Street, Suite 100; Ham Lake, MN 55304 Phone: (763)434-0202 Fax: (763)434-1529 E-Mail: crossroadconstruction@crossroadconstruction.com STATE OF MINNESOTA AFFIDAVIT OF NON-COLLUSION Project Title: Parkview Villa North Aoartment Modernization - 7ili Floor I swear (or affinn) under the penalty of peIjury: 1. That I am an officer or employee of the responding corporation having authority to sign on its behalf; 2. That the attached proposal, including fees when required to be part of the proposal, submitted in response to the Request for Proposals for above-referenced project has been arrived at by the Responder independently and has been submitted without collusion with and without any agreement, understanding or planned common course of action with, any other Responder of materials; supplies, equipment or services described in the Request for Proposal, designed to limitfair and open competition; 3. That the contents of the proposal have not been communicated by the Responder or its employees or agents to any person not an employee or agent of the Responder and will not be communicated to any such persons prior to the official opening of the proposals; and 4. That I am fully informed regarding the accuracy of the statements made in this affidavit. Responder's Firm Name: Crossroad construc~ ~, Authorized Signature: A/'t. Date: 7 fl( ! 0 c, 20.illf CATHERINE C KUNSHIER Notary Public Minnesota .'~ My Commissillll E~piresJanUary 31. 2009 ~~ COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: July 25, 2006 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 11 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Approve 7th Floor Appliance Purchase BY: Dana Welke BY: DATE: July 18,2006 BACKGROUND: During the last 2 projects we have had Greg O. at Walker Methodist bid out for the appliances which was to include a 17 cubic square refrigerator, 24" stove, 24" oven hood with the electrical cord attached, and a set of2 grease shields. We have used All Inc., which are the vendor that we have used for the past 2 years and 2 other competitors. Note the brand names of the appliances will not match if we do not use All Inc. again as we have in the previous years, but the sizes and quantity all remain the same and we will utilize the City for the removal of the old appliances. Below are the bids for the 7th floor rehab appliances that were obtained All, Inc.: bid is in the amount of$8971.00 for the refrigerators, ranges, range cords, ducted range hood, backsplashes, brackets, and delivery of all appliances. Warner Stellian: bid is in the amount of$9,776.80 for all of the same above items. Guvers: bid is in the amount of $8520.00 for all of the same above items. RECOMMENDATION: Staff recommends approval of the contractor All, Inc., which is not the low bid however we would prefer to stay with the same models of everything, to remain consistent for ordering parts for all apartments. The difference between the lowest bid and All Inc. is $451.00. RECOMMENDED MOTION: Move to approve the bid from All, Inc. to complete the appliance services during our 7th floor rehab in an amount not to exceed $8971.00; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. HRA ACTION: U7/13/06 14:40 FAX 651 292 0541 ALL INCORPORATED --. - - .---. .-- -- --- - - .----. -- -- .-- .--. Prepared for: i;j; 1102 ALL, In c. 185 'w. q'/ilto (jJ[wf, St. IJ'OU' ;M.g.( 55107 (651) 2Zi'-6: 31 'fa>;; (651) 292-0.141. PRICE QUOTATION Prepa' 'ed by: ALL, Inc. AccotUlc Man.ger Kiln Seidl Walker Senior Services 3737 ]3ry:l1U Ave Soum MiuneapoIi" MN 55409 Project Name: Quote 'N_ Date: Expin ~O!l: Dcliv't)' onlor Before: Payml 1)t Tert'1'lS: Park<,iew Villo North Q005008 A July 13, Z006 Dee 31, 2006 Net 30 Days All, Inc. is pleased to submit the a[tached Pl1ce Quotation on the metchandise : istcd, 'Clhjeet to terinS and conditions. Prices quoted arC for models specifically stated and do not apply to new or substi futed models. QTY MODEL 12 FRT17B3A W 12 RAsz4W 12 MIE43 12 402401 12 S1'300108 12 INSTAll 1 DELIVERY TOTAL DESCRIPTION FRIGIDAIRE WlRE SHELVES TOP MOl NT REF. , GE HOTP01NT 24" ELECTRlC RANGE' WHITE 4 FT 3 PRONG RANGE CORD IINSTAll ED BROAN D1..:'CTED HOOD WHITE BROAN BACKSPLASH WHITE INSTALL ANTI-TIP BRACKETS WE WOULD DEUVER AI_I.. APPLW,Cl cS AT ONE TIME. IF 1'HERE IS MoRE THAN ONE DELIVERY, THERE WILL BE AN .""DDT nONAL CHARGE OF $43.00 l'ER DELIVERY. THIS INCLUDES U,.BOR AND DELIVE RY CHJI,.RGES Unit Price Ext Price $365.00 $310.00 $12.00 $35.00 $15.00 $1.00 $43 00 $4,380.00 $3,720.00 $144.00 $420.00 $180.00 $84.00 $4300 $8,971.00 THANK YOU FOR THE OPPORTCNITY TO BID THIS PROJECT. n IE INSTllLLATION OF THE GREASE SHlELDS AND BROAN HOODS ARE THE RESPONSIBILr Y OF THE GENm~AL CONTM,CTOR. ALSO, THE BROAN HOOD COMES WITH A MOTe 'R FACTORY INSTALLED IF THIS NEEDS TO BE REMOVED THIS WOULD ALSO BE THE REST'ONSI BILTY OF THE GENERAL CONTRACTOR. ELEVATORS OR LIFTS IYWSTJ3EPROVIDEDATr10 CHARGE TOALl.INC IFYOU HAVE ANY QUESITONS, PLEASE FEEL FREE TO cONTACT ME [:IRECT AT 651-234-0207. Saint waJJf 185 'w.lJ'ww <JJh4, St. '1'aut; ~ 5,'107 (651) 227-6331 ifa.'( (651) 292.0541 . .,-. p\ f': ,'i:tl, oCiJ ~-- '1'rWt I:d;< 4385 'Foun.tdln :J{"7ffr (Dr; 6?rior Li:t.{ij/ fJt1!J{ S5~ 12 (~52) 23.1-8200 '1'",,(952) 23.1-5067 Saint C"'wI 640 _ 54tli)1'''.1'!; St. crow!, 'M,'V 56303 (320) 25J..?007 <(?1l.'r.(J20)lJ3.9601 07/1,j/u6 14;40 FAX ~51 292 0541 ALL INCORPORATED -------- .-- ----.---- - - I4J U01 -~-------- !:~,~. :,~;:~7 ;~:.:;;~~'7.77P~~-.. . '." Fax Cover Sheet .. SINCE 1947 .. 185 W. Plato Blvd., Sf. Paul, Mill 55107 ~-- phone: (651) 227-633' Fax: (651) 292-0541 DatqLL1-( I '? I dOd-o <- To: (1w~J.1dL.! Altn: 1JcLv1C< ~ Phone: 1& ~ //1 D{ f2 ~ ~ Sf!) Fax: 1J;; ~/ 7 8'? ~;;s ZJ1r .------ I . - ~ From: Kim Sei.dl . Phone: 651-234-0207 Fax: (651 )292-0541 ~~ Number of Pages to Follow: Message To Recipient: ~ -- ~---~--'- ~. _..--.....0 _-----' ~---------.~------------~-- --------.--------~--:~ .' " ....u .... .d... ./ . ". ''''''', h~om:WARNERS STELWN M,WLE GROVE 7E;3 Ij51 0931 1)7/1212006 ] 6: 05 h087 P .CCi2/002 ********~*~***************~~*** DELIVERY QUOTE - >>01 AN INVOICE SALESPERSON: JOSEP!I WARNER ****************************~** ORDER TYPE: RFS ORDER#: 0712614NSlU ORDER DATE: 07/12/06 5:06 PM SORT CODE: DEL *****w**~******~*** DEL 1 V E R Y QUO TED ~ l r **************~*~*~*** EST/DEUVERY :),II.TE: 07/14/06 DELIVERY DAY : Friday [)EL IVERY STORE: \.JH CUST CO: 14.pARKV167 SHIP TO: 965 40TH AVF.. NE COlUMB[A HEIGHTS MN 55421 PARKVIEW VILLA 965 40TH AVE NE PHONE.' H:763-788~397S B:763-706-3800 COLUMBIA HEIGHTS MN 55421 PARKVIEIJ VtllA ",763-733-3975 B,763~706~3300 ::::::===::=:;::;___.::::==,~=:::::=,::==::====:::===::::===:;;::;;=;;:=;;;;:;====::====l.'====~======":::=::::=::="'==:::=~ QTV JD# SKU# VEUDOR STOCK# SERIAL NlMBER OESCRIPHON UUJT PRICE; 'XT AflOUNT "":;:=""=,,==::;==:;.:;;::;:::==::=="'''''''======'''~::,,==::=:::=:,,::===:::=:::;;:''':::"'''''''''==:''---=:0:::::===''''''=:=:=== 129292789 *ONE OELIVERY INCLUO~D ADDTNL STOPS AR~ SUBJECT TO CHAR .00 .00 639043227 *or,QP OFF ONLY - SET IN PLACE & L.EVL AS /./EEDED FREESTAN .00 .00 190438583 wRECYCLE REPLACED UNIT 1 FOR 1 WHERE PERMITTED BlT IN IF ~OD _DO 4~_ __ _____~ _+__ ___. _ 4_' ."_____ _ _ - --COMMENTS- _ _ . __~_ _.. _____. _. ---._. #~4_ --..-- *.***************w*** *PAYNEN"f DUE IN FUll.'ll k PRIOR TO DELIVERY ~ * '1tt.-~*'k*'k **w" ,.,111.. 'ltl<* *'/t* SUBTOTAL : DEL CfiG SALES TAX: 777.00 .00 54.40 1 d- \)V\o ts ~St ;h .,,- \ TOTAL 831.40 DEPUSITS .00 PAYMENTS .00 BAL DUE .00 831.~ 0 lC l2 9qllJ.~O -~, ~ From:WARNERS STELLIAN MAPLE GROVE 763551 0981 ****~ww**w***w~****~*w*w******* DELIvERr QUOTE NOT AN INVOtCE ******w*********~********~~**'N* SALESPERSOI~ : JOSEPIl WARNER ORDER TiPE: RES ORDER#: 0712614NSZU ORDER DATE: 07/12/06 SORT CODE: DEL ******************* 0 5:06 PM EST/DELIVERY DATE: 07/14/06 O~LIVERY DAY : Friday DELIVERY STORE: WH CUST CD: 14PARKV167 SHIP TO: E L ] V E R Y QUO TED N L Y ~~******************** 965 40TH AVE IJE COLUMBIA HEIGIITS MN 55421 PARKV[EW VILLA 965 4{)TII AVE WE COLUMBIA HEIGHTS HN 55421 PARl<VIEW VilLA H:r63-7BB-397~ a:763-7D6-3800 PHONE ~. H:763~7BBw3975 B:763-706<'i80Q OTY lD# sKU# VE-tIDOR STOGK# SERIAL NUMSER DESCRlPTIOH UNIT PRICE =~~~=============~=============~=~~==-=======~=======--================~=~=~~~ Exr AKOUNf =~~~===~~H~;~~=~~~~=~==~===~==~~_===~~~=~n~~=~=====~~=====~====~=~=~~=====~== 999490732 FRI-FRT17G4BW 17 CU FT rop MNT REf W~ 3~.OO 3/~'I311 PRE~GCK100T 2411 GAS RAtlGE BIS 340.00 963024718 BRO-F402411 24ny 200 C FH 2 SP HOOD WO ;,,00 963027256 tIE\J~ ITE:M USE DETAil SALES ORDER CO 13.50 963027258 NEW~ITEM USE DETAIL SALES ORDER CO 13.~0 *'1< CONT INUEO H 375.00 340.00 35.00 '13.50 13.50 07/12/2006 16:04 #087 P.001/002 A~V\' r)~ w PLYMOUTH GU'(EF:S BU I LDERS SUPPL'( 7536944648 -G'rl_LII I"UnlVI a APPLE VALLEY 0 BLAINE CJ BLOOMINGTON Q MONTICEllO u EAU CLAIRE (;J MENOMONEE FALLS Q WAUKESHA P,01/01 JUL-i3-2006 10:23 o WOODBURY - -:II- -~,...".- - ~r -w GUYEA'S BUILDER SUPPLY, INC. 13405-15TH IWE. N, PLYMOUTH, MINNESOTA 55441 TELEPHONE: 763i553-1445 FAX: 763/553-0887 SPECIAL I~STRuCTIONS Dellvery.Only U Uncrale & Ploco (J CUST. NO. ~ L!!L.-,/ ~: f)~--, l~ii'; TO L_ ZIP CODE ~EQUIF\ED TELEPHONE :~~~ lELEPHONE N TERMS DATE SALESMAN P.O. L SHIP VIA l-APPROX. DP.TE DATE SCHEDULED DATE SHIPpe .-- 0;; ;HI;~:D o9R~Jk . . -"~ MODEL # eOL.OR 6I'iAND, DESCRIPTION & SERIAl" NUMBER AMOUNT EXT~NSlON W 'iJ d ..1 '''.6- /d . .' :.i ... .J - u______ - /T , I "..! c{IS1<-\ 2- -:: <'fi;OO. 00 6T(' t.v-4~ '7 "),r . (S-~ ~ ?.:::: \ 'iSo, 00 s:R:JooIOP-_ .I..." ~. jl !..r: "." ~. 3<)'f..\'2.~{1..O.00 R tf;;;-f::, 1. () .- J2 iVL .1r .., .... . 5'~1 ==3' r,,'DO ()~~ ...---- w1'!-;.... " IcJ -,;)cr" l ~ ?7! "".....--. IO'K12~ l~_O 3~~, 10 - ----- _.--- - _. _. 'rr.1- 1; . d- A/ Ie.. 1/ fit' Jt]5 2fLilo . ., - -I Y L --" , \ - ,- - , Y:,,,....... ~A-_- It?, , 1---- ~ .~ I ') ~" ""'/'1 ... . - '-- - - ( - .... , '-- ~_. - -- >-- - , - - TAXABL.E AMI TAX AMOUNT FReiGHT AMT, LABOI'i AMi. TOTAL RI:CElvr;o BY: -- ,- ~~RED BY, , WRITTEN lilY: --- SALES TAX # - ,"-~~. --~ EI:ll:lliU:B. . PLYMOUTH: 763/55.1.1445 . APPLE VALLEY; 952/997-7690 . BLAINE: 763/210.0250 . ~~r.M'l"I"""" , ....... ........ .nn ~ _~.... . BLOOMINGTON; 8521B~5'9490 TOTAL P.Ol JUL -13--2'005 10: 24 GUYER-=::'; BLI ILDER'3 ';UPPL'I' '7635944648 P. 01/01 ~ ItlWltJ/:.\ I rVMIVI ::J PLYMOUTH 0 APPLE VALLEY ::.I BLAINE Q BLOOMINGroN U MONTICELLO Q WOODBURY ::.I EAU CLAIRE 0 MENOMONEE FALLS 0 WAUKESHA =&"' = ~ct -~7_.' GUYER'S BUI LOER SUPPLY, INC. 13405- 15TH AVE, N. PI,YM00TH, MINNES01J\ 55441 TELEPHONE,763/553-1445 FAX: 763/553-0887 IsPECiA'L.INSTRUCTIONS Delivery Only CJ Uncrate & P!BGe r:J OUST. NO. w"'/ O/~:f)~ ~ l!2--v' ZIP CODE REQUIRED . ~ TEL.EPHONE TELEPHONE ~OXDAT~ -- & SERIAL NUMBER DATE SCH~DULED DATE SHIPPED TERMS DATE -~ --SAl.ESMAN ::---- P'O_---~HIP VIA. .- - BACK - '" -~--- OMEA SHIPF>I;.[') MOEA MODEL # COLOR BRAND, DESCRIPTION W --..- -.---- -- 6 7 ,___~ ~-.PjQO 10 fl-...- --"--- -- ri2 - fSJt;J..(.,:I. cL.=:_ ~ ...-- w/fi/t1 , I<..J ~ - -- '-"',,~.--- -- _3~ ___..__ _u --- __~,....lt. - -- ., -- ----~ I -_.~~.~--+-.- -' _---......---~ . f---- ----J=t=' RE:OEIVED BY; , TAXABL.E AMT. TTAXAMOUfIT 1---- -----..- ORDERED BY, i - , -- WRITTEN BY' SAL.ES TAX .' L-. ~, --- .... EXTENSION ~ '. ~' ""'V\ .f?'" "-~d~ /.r ___ _l~ ? 7 ...ec::' Ie) . -~ ~ :;c...:.- I""] ~w,,~ TOTAL " EI::IQNF #'8 . PI.YMOUTH: 7$3/6,3-1445 'APPLE VALLf:V: 91W997-7690 'BLAII,E: 7a3/210'O~50 'BL.C')OMINGTON; 95218S5-9490 . ~A"""l\ITI"'C:11 n. .''''''1''''''"" ,.,"n.... '.fA.....<""\~" T........ ",...~ ,~....,., "....~,...,.~ , . . TOTAL P,01 ';'u' C-l:1'1 ~~ 0/ /) IJ.-., ' "/~''''''- J~".'. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: July 25, 2006 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 12 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: South Building Roof Repair on East side of BY: Dana Welke BY: building DATE: July 18,2006 BACKGROUND: During the last rainstorm that we had there was a leak noticed from the ceiling where the North and South building adjoin. We called out a contractor immediately and he said to call the contractor back that did the original work because it should still be under warranty. Omni Roofing came out repaired the current problem and informed us that there was more work that needed to be done caused from hail and that it should be taken care of right away. The repairs would consist of tearing off the old shingles and ice and water shield, replacing them and seal the areas as needed. Therefore we obtained 3 bids for the repairs and they are attached. RECOMMENDATION: Staff recommends reviewing the amounts listed: From Sox & Company Construction, LLC in the amount of$750.00. D & B Home Improvements the bid is $1250.00 and finally from Omni Roofs Incorporated the bid is $1750.00. RECOMMENDED MOTION: Move to approve Sox & Company Construction, LLC that has given us the lowest bid for the roof repairs not to exceed the amount of$750.00; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. HRA ACTION: JUI_-12-2006 11:03 AM LEANNe JORGENSEN 7632414045 P.Ol Fax Cover Sheet Sent To a?u.&.u.t/J /" From &-~~r Attention Date ~ 2:i2::d~_- Fax Number Phone Number 1/;?!J---lt'f rJ9zJ:: '7?: ~ -d? -V/- ~1/5 Total Pages fJL- Coments_ - Sox & Company Construction, LLC 828 Holt Ave. Elk River. MN. 55330 License #20384636 .- P.l..12 ---, , .rUL-12-2~06 11:~4 AM LEANNE JORGENSEN \;I'f,tl'':~~.l'!I!llJ:llf~~IIIfIj~!!''M1<< -14'jllf 7632414845 ~roIlOjj/ll SOX & COMPANY Construction, LLC L!cense #20384636 ~ 828 Holt Avenue E.lk River, MN 55330 Phon.: 763-286-2879 Fax; 763-241-4045 DArE"" /- "/-/;2 -& 'F JOB I' E j,?t;d 7,fO~ ---1 I mMt 3$r.OPO&t hereby to furnish material and Jabot . oomp(lit~ In accorda.noa with Bbova spacitioatlons, for the Rum of: , " Iare ($75(J , ':!' ), AJI m~~~IlI:(O 9,.nVllnllWld 10 !II n lIp11cKflld. Afl vrDlk to be (lOIl'~lat&l 'n a Wllr'~TliVll,ku Mllnner 1I.MOl'dlng lo IlIMMIVQ Fr~ctlt:U. An~ allilllUl;ln or d~lloll (KIm llbl:lve ,pltOm. catloM Involviog (lXlrll. .:oala will bl 8ll~ou(ad only Ui'l<'l\ Wf!lIliO ("',l"~. ami wl!1 OO~omB $1 e~ra CMrgll QIIat Intllllic'lil Itll:! ellllmMI, ,oI.,l1 "gflllE""'l'Ib c~'llnll.f\\ u"nn al~~U, o'lllCldanl! ell Cl.lv.y~ \lllYOrltl Ull~ OOnll"Ol. ClIlI'" "Or/.ln 10 pay I"dom,,~ly to ool\trAGlOr Ilia Mll1ITIQunl& r'l6CUllIlY ln~~r IlWl,lm.1I11)1lhfl O!lsl, 'XPIIlNB tl\d allalOey rlQ' ~ullGrlld 'O'f~finl"clorIOWIII;'II:l:l'lilarr/llmCllnlIl0rOf\folalnllarr{(IJthIlPI(l\O'lI0fl"1:!f1h1!00nlllot. O'MlII 10 earlY MI, :01l\1IIJ~ iilld <}\......r Olle".,IIY InllJllIDC&. Cllll WOrl(IIS arc fUll\' COIo- lIl'l!Ia~.,.VlarKllI'l COIJl...."(llll!or.lnMur&.IIC1. Aulharil.od S!l.lflilturll NOIII Thlgpr?3.::Ioall';'lllybl1l wllhrJrllwn (if 11 nar-llG~~IOei \~n 1.5- l1a.ye. llclcptanu of ~OPMal . Tho above prle.s, apsOllles- lions and Qondltlons are satlf,ifactory and are hE;lreby accepled. Signature You are authorized to do the v..'Ork as speclfiod. Payment win be made aa oU1l1ned above, .,tf~ Date: Slgna1urfil: .~~ ':.f/O~\. ,,-"Ie 'b"'-' "r'. "&," , II ;:E'" ,'" . l/ '. ,/). ".,. ~ '1...,.-.., _u...~.. \ II o MNI Roofs Incorporated So8 Kent Court ... Shorevi",>>" kIN 55126 * Phone (651) 484-3130 Fox (651) 781-0709 Your Commercial and Industrial Contractor Proud member!> oftlte NRCA. Fax Tro1lsmissiolt Cover Sheet Date: u{( Fax Numbe}l ~3~ 0n-1l7J To: From: Omni Roofs Incorporated 568 Kent Court Sl:torevlew, MN 55126 ,- Jerald Peterson (651) 484~3130 ':'1'hls fn Is Intendild solely for Ibe per:llonlt is nddrellsed to. Please cellver to the apIJroprlllte person. If you receive thill in error, pl..se calf (6S1) Y:t3130. Thank youl lrlll( consists of i' ) pages (Including cover sheet) ..,..... .-.---............. --- _............~............... --..............-........... Thank you, Jerll.ld Peterson Omni Roofs Incorpol'Iltcd t' <~(' ~~'l,.'./'~~ '/' 1 -'" "1" / < ,...",.~,< < ..-.,'- O:lVINI ROOPS, INC.. CO:l'ltL"lKSRCXAL/J:NDUiilITRT JIll. L 568 KENT CT, SHOREVIEW , !>IN 55126 Offi(~e: 651- 484-3130 Fax: 651-787-0709 - .Plfif - PROPOSAL SUBMITTED TO: Attn: Dana Welke PM'kview Villa Columbia Heights, Mn WORK TO BE PERFORMED AT: Job: Tear Off & Re-Roof Address: City: Columbia Heights Dale: July 12,2006 - -~ - (DESCRIPTION OF WORK TO BE PERFORMED) J~OWER CONNECTING SlIINGLED ROOF I, Tear off the existing shingled roof system down to the existing dc(~k, 2, Remove all debris .from the job site, 3, Replace any bad decking found for an additional cost of $4,50 per square foot above the base bid price, 4. Remove and replace dtip edge metaL 5. Remove existing gutter and downspout und replace with new, 6, hlStall ic.e and water shield at the lower edge per code, 7. Installt5 pound felts owr the remaining area Dfraof surface. 8. Remove and install new step t1a;;hings, 9, Install a 30 year Timberline shingle using 4 nails per shingle. Omni Roofs, Inc, will do this work, labor a.nd materials ~omplete, for the base bid sum 01'$1750.00 PAGE I O:IVINI R-OOP&, IN"C. ClOlllll:lWElROIAL/I:l!III1OUBTRIAL 1$68 KBl'lrT OT. 8HOR..&Il~ .k..Illl1iM ,lIlII:l!iI' 80~0G a'-flee: 65:J......t,I,,84-3:J..30 Pax:: 6lJ:J..-"78'7-O'709 Ill" "-'1. PROPOSAL SUBMITTED TO: Attn: Dana Welke Parkview V ilia Columbia Heights, Mn WORK TO BE PERFORMED AT: Job: Tear Off & Re-Roof Address: City: Columbia Heights Date: July 12,2006 .~ . $ 1750.00 All materi.1 is gUl\I1\llte<d u) be as specified, All work i, to be completed in a professional manner, and according to stlltldard practices. Any altetation or d~vjtt1iotL from "hove specifications involving extra costs will be executed on ty upon written orders and will becomt: an extra charge over Bud above the bilse hId. All agreemenfs contingent upon slriko,S, acciderHs, weather, or any delays. beyond our control. OWners Qi"e responsible for fire, tomado and other n<cesslll)' I11sUl'lllice. Omni Roofs, Inc. i.; fully covered by worlunen's compensation and gencralliabUity insutnllces. We hereby propo'e to futnish labor and material. complete in acc(wdance with. the Iisl'ed specifications. For the base bid Sltttlof. With dIe payment to be made as follows: $ 0 DOWN $ Ballmee UPON COMPLETION NOTE: This proposal may be withdrawn by us if not accepted within 30 days. OPTIONS: .....ACCEPTANCe. OF PROPO~AL The above. prices, specifications, and. conditions are satisfactory and are heroby accepted. You are lluthort7..ed to d.o. the work .pecit1ed. Payment will be made as outUoed above. AUTHORIlFD SIONATUR.E DATE INVOICE ~" -,:';;'~'7::;., '~'-'\ .... ..' V & ~ prDpo ~'J~ State of Minnesota Ucense 10 #7773 Bonded Insured ", . ;20 of) TO i I i i f ( I ._J' I I , I I , I l l I \ , i J // , -'--"'"~"-----"'- .-.~ -...........~~_..~...-~ COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) M . f J I 25 2006 eetmg 0.: uly , AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO. 13 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Approve New Curb Appeal Project BY: Dana Welke BY: DATE: July 18,2006 BACKGROUND: Management would like to see a change in the appearance of the sign area to give the front entrance better curb appeal and feel as you are driving on 40th Ave NE. We have worked hard on this area in the past two years and now that it has become more manageable we would like to see it done professionally. Curb appeal is what creates a first impression and being that we feel the inside ofthe building is looking better each day we would also like to see the exterior improve. This area is also over grown and the weed barrier has deteriorated. With a new curb appeal we would hopefully draw in more potential applicants. Staff has obtained 3 bids for the front sign area to receive. The landscaping project consists of adding 3 retaining walls and the existing rock removed. Mulch will be added along with perennial flowers and/or shrubs, that would be low maintenance. Also on each side of the driveway we are recommending to remove the rock and slope, mulch in those areas to give a cleaner presentation. Any of the flowers that they remove, to be thinned out, will not be discarded and will be utilized throughout the property. The first proposal was received from Twin City Lawn Care and Landscaping in the amount of $8,864.00. The second proposal was received from Villa Landscapes in the amount of $8,987.55 and finally the last proposal was received from Noble Landscape in the amount of$9,480.00. The funds for this project will be coming out of the South Building Capital Fund Budget for FY2006. Please note that due to the sprinkler system should a sprinkler line break or get damaged during the project additional cost my be incurred. RECOMMENDATION: Staff recommends approve the proposal from Twin City Lawn Care in the amount not to exceed $8,864.00 for the new curb appeal project. RECOMMENDED MOTION: Move to approve the proposal from Twin City Lawn Care in the amount not to exceed $8,864.00 for the new curb appeal project, using Capital Fund Budget for the South building fund #213-46340-5120. HRA ACTION: U~O[Fi) (QO~ ~~~!;~~~~~,g~ Lawncare . Landscaping. Fertilization. Snow Removal Residential. Townhomes . Commercial BID PROPOSAL Submitted to: fJ A N It Phone: Property: {) Ae I< u.+ F- u, v..t LC A)' C".ol-c..JN\IJ ~A /fIJ'ZC,/T rS &xh"S'hV\~ fJo...,.r . '11 I>< 5"'...} yvto:>{. -f..u....v [.JJ' l f""'~HJ. Cl"'V>- f~ Q6,.- '-10 r~ Ad ,'i' 'F{I.c><Jf' g;r;c,-v A(I,;:A- ::z::;,s{e,1'1 vcrs.... -/6(( tc..~t'<tl~: WA.lI C;"j'\1t.""- ('taR- Cr<'Gt t3k,,~ 01. pr"lJI'( -1..t"J WALlr w.'(l b<. (c:h.\,y.rI..I(.,M tv ~r>>-- <, StZpl!.r'"\..K P'.......+I~... ~ 'tl.i", ",,:11 '0.. s:el.<-",~({, t. "",,< ~.ck: ~6:1. w./I, ",:'\ "'- 'o~ktllc.J i-kv.u<J K<f>f'"J. -P/Of"IiH w;l( i.k. I..,>;f.ql/~ ~S-Ai"5C> rkJ d...\,l:Uo'u.' g t;pj(~ 1""'" L/ B'...rk"""f ,(7 ~,~ ,'L.:.!:: CJ C f""~.j..,"":'i ,.'11 ,,, .l.. ,'~~'''''''.c...Jl 1.A.I/w<-t.J bd.tr.~r \L.:>"'{~ Cz(;>b( Vl1 vlc.h. ....... .~\\ k '''''5~IIR..-c A-.......t d.v.c... A.A,,,-,,^+ P ("'nq. b-.J. ,,:1 I k '^"'iI' d,,,,,,, t-<l=""'" <N+-, A:>e."" S...01c as ~1\"'5+'~'7 ~ - eC;'1~ (l~lJ. o ....;(.//. --Co 6q 1'-/. 60 ~'~:'( h.t l'"<f~JleJ M.uICVl AMt d,u-<. '>-- l~ro ~ ,A (i ,.rr..,4.Ji'e-..... -}- ...::.-t<..c.t-,tc...Jl ,-,v{"/<:.- ...",,)..\~ ~ Ib"ll~ r? r;s;-oo/.hOvr e><1-r...... We propose hereby to furnish materials and labor in accordance with the above specifications for the sum indicated. Payment is due the 15th of the month for services provided that month. A finance charge of 1.5% per month will be assessed for any due amounts. Any fees incurred collecting late payments will be added to the past due total. 6.5% MN Sales tax on lawn care is additional. Proposal may be withdrawn if not accepted within 20 days. Either patty may cancel this agreement upon 30 day written notice of intention to terminate. From the date of installation, plant materials have a 1 year written warranty with proper watering care.. If you find this contract acceptable, please sign and return one copy to our office. Thank you for considering Twin City to service you. ~ 88~4 .00 6-15,06 Date Au orized Signahlre Twin City Lawncare & Landscape Acceptance of Proposal Customer Signahlre Date P.O. Box 130125, Roseville, MN 55113 . (651) 631.8450 . Fax (651) 631-8661' info@twincitylawncare.com Noble Landscape and Garden Center 2456125'" Ave NE, Blaine, MN 55449 763.862.7218 \0 be lfJSD. 1P Ir: <7." 0(% ./ Diana Grundccn, Landscape Desjgncr 612.369.3575 www.noblelandscanil1l!:.com June 21, 2006 Hi Dana, Thank you for your interest in having Noble Landscape and Garden Center help you with your landscape. Enclosed is proposal for the work as we discussed. I have listed each wall separately and also listed the clean up and the new work separately. I hope this helps understanding where the costs are allocated. The consult is also listed in this proposal, but can be billed individually if you would like. I would be very happy to work with you if there are any modifications you would like to make. Please let me know if there are any questions with the proposal or plan. I look forward to working with you! Thank you, h1~ Diana Grundeen MNLA Certified Landscape Professional _..'\~ ...... j ". ",..,', \\, \. . , .... r.A \\ \\ ll,l.:,,\\\ \ \,~",'~.'-\:\l \1. \\ \ L\l"'- ,\\ \ \' \ \ \ (::>..." '\1 " "p""- \\\. . .\.,..., ,-.,(,.\j "" \ \\\ . r: ~\ l~\;.\j \\\ ,....\ ..'1".) (. ''.;' \H .".\ '\\:f; ,.. _.....r<""1JI} \ ~ 1, ..... .,~",.t::'~ I F \ \\ _. ,_",,~~-{,'::r~-''';;-\S~\J ...: :::~.... \('r'("~" ...... ./" ~,,~:,b::: .:::~.n'~"""" 1>11-81E: 1. 0 F S PROPOSAL 24561251h AVE. N.E. BLAINE, MN 55449 (763) 862.7218 FAX (763) 862.7227 www.noblelandscaping.com NAME: DATE: DANA WELKE 6/14/2006 ADDRESS: PHONE: WALKER ELoERCARE SERVICES 763-706.3800 965 40TH AVE NE FAX: COLUMBIA HEIGHTS. MN 55421 763-788-3978 EST. BY: JOB NO.: DIANA GRUNoEEN PAR-6-06 NOBLE LANDSCAPE AND GARDEN CENTER JOB DESCRIPTION PARKVIEW VILLA WE HEREBY PROPOSE TO FURNISH ALL MATERIAL AND PERFORM ALL LABOR FOR THE LANDSCAPE WORK ON YOUR PROPERTY AS FOLLOWS: QUANTITY SIZE & DESCRIPTION UNIT TOTAL TYPE PRICE PRICE CONSULT/SITE VISIT $ 50.00 WALLS :APPROX20' EACH 18.24' TALL BASE MATERIAL/FABRIC 7" ST ARIAGHTF ACE 3.5" REVERSIABLE CAP PLANTING SOIL/BACKFILL INSTALLATION WITH MATERIALS AS LISTED $ 1.625.00 WALLS :APPRoX 20' EACH 18-24" TALL BASE MATERIAL/FABRIC 7' STARIAGHT FACE 3.5" REVERSIABLE CAP PLANTING SOIL/BACKFILL INSTALLATION WITH MATERIALS AS LISTED $ 1.625.00 WALLS :APPRoX 20' EACH 18-24' TALL BASE MATERIAL/FABRIC 7" ST ARIAGHTF ACE 3.5' REVERSIABLE CAP PLANTING SOIL/BACKFILL INST ALLA TIoN WITH MATERIALS AS LISTED $ 1.625.00 CLEAN UP/ROCK REMOVAL OF BEDS $ 2.125.00 DISPOSAL INCLUDED 3 #2 SNOWBERRY.CORALBERRY'MARLEEN 6 #3 YEW. TAUNTON 14 CYDS MULCH - NO. WHITE CEDAR SHREDDED 2 CYDS 3/4' BRYAN REO 3 20' POL YEDGING 1 LSUM INST ALLA TIoN WITH MATERIALS AS LISTED $ 2,430.00 RESPECTFULLY SUBMITTED BY: TOTAL $ 9,480.00 SUBJECT TO CONDITIONS ON THE REVERSE SIDE WORK TO BE COMPLETED FOR THE SUM OF: $ 9,480.00 PAYMENT WILL BE MADE AS FOLLOWS: $ 2,844.00 DOWN PAYMENT,BALANCE DUE UPON COMPLETION. IF THIS PROPOSAL IS ACCEPTABLE TO YOU, PLEASE READ THE TERMS ON THE REVERSE SIDE, SIGN ONE "ACCEPTANCE OF PROPOSAL" AND RETURN IT TO USWITH OOWN PAYMENT, THE OTHER COPY IS FOR YOUR RECORDS. THANK YOU PARKVIEWVILlA PAR-6-0G Pagel Proposal 6/2112006 Noble Landscape and Garden Center TERMS AND CONDITIONS 1. Noble Landscape and Garden Center (Noble) will fumish all the material and perfonn all the labor complete in accordance with the proposal's specifications on the reverse side. It is based on material prices as of the date of proposal. Material price increases or additional labor and materials which may be required, resulting from unforeseen site conditions or from adverse weather conditions arising after the work has started shall be extra. 2. Landscape Plans are diagrammatic, minor deviations not affecting cost may be required on site during installation based on site conditions and unforeseen circumstances. 3. Noble's perfonnance may be excused or delayed when affected by weather, availability of materials or other cause beyond Noble's control. In the event that size and variety of plant materials are not available locally, Noble reserves the right to substitute plants with those of similar varieties and sizes. 4. Noble will have all the main utility lines for electric, gas, cable and telephone servicing the property located by contacting Gopher State One Call. 5. Customer shall locate and clearly mark with spray paint, all other underground lines, wires, services or systems and property lines. This includes but is not limited to high voltage electric lines, gas lines, telephone lines, drainage lines, and cable television lines servicing such things as security systems, power and or heat to buildings, swimming pools, hot tubs, and other outdoor appliances, etc. 6. Any alteration or deviation from the specifications must be in writing, signed by both parties, describing the change and any increase or decrease in the contract price. 7. All materials and labor guaranteed for one year from date of installation. Noble will re-supply once at no cost any tree, shrub, or evergreen failing to grow during its first full year, provided that such failure to grow is not in Noble's opinion due to neglect or improper handling by customer or due to pestilence, or disease occurring after installation. 8. Customer shall be responsible for loss, or damage to materials and installation due to theft, vandalism, weather conditions or other occurrences beyond control of Nobie. 9. Owner to carry iire, tornado and any other necessary insurance upon work. Noble will carry Workman's Compensation and Public Liability Insurance on work. 10. Customer shall pay a service charge of eight (8%) percent per year (or the higl1est legal rate if less than eight (8%) percent) on any amount not paid within thirty (30) days of its due date. If the account is placed with an attorney for collection, customer shall pay all collection costs, including reasonable attorney fees. 11. This is the entire agreement of the parties. It may be amended only in writing signed by the parties. MECHANICS LIEN NOTICE A. Any person or company supplying labor or materials for the improvement to your property may file a lien against your property if that person or company is not paid for the contributions. B. Under Minnesota law, you have the right to pay persons who supply labor and materials for this improvement directly and deduct this sum from our contract price, or withhold the amounts due them from us until One Hundred Twenty (120) days after completion of the improvement unless we give a Lien Waiver signed by persons who supply any labor or materials for the improvement and who gave you timely notice. ACCEPTANCE OF PROPOSAL The prices, specifications, terms and conditions as outlined above and on page 1 of 2 are satisfactory and accepted; Noble's authorized to do the work as specified. Authorized Signature: Date: Print Name: PAYMENT Check enclosed Visa MasterCard Card Number: Expiration Date: Amount: Page 2 of 2 ~ ! o N> ~ Z ~ " , ~ ! ,I r . , ~~; ~ .~B1r ~ ~~jl i :9 1 ~ !! ~ ! -a 1: ~ j "Il go i o . ~ A:\D ~ ,~, ~ 1l oS =.: O]t ~~Z ~ Q o~ , 1 ilL , , , , , , 0 1 ~ " , i " , . ~ ] c ~ , , ] , ~ 0 ! , i . , ~ > l o 1: t . . LondonStone™ LondonStone™ has put quality and affordability back into landscaping. . No concrete footings required, easy to install . No mortar necessary . Durable, structurally stable walls . No maintenance, environmentally safe . Less costly than name-brand retaining walls . Safe, comfortable integral step unit . Lip system, preferred by landscapers . Quality, clean, consistent units available in ten colors r 7" LondonStone 7x16x12 Weight: 75 Ibs. FaccArea:.7Bsq.ft Units per Cube: 27 7" Step Unit 7x16x20 Weighl:16Blbs. Face Area: .78 sq. It UnilsperCube: 12 12" 12" 7" 7" LondonStone Cap 7x16x12 Weighl:75 Ibs. Face Area: .7Bsq.f1 Units per Cube: 27 r Halt Step 7x8x20 Weight:B4Ibs. FaceArea:.39sq.fl Unlls per Cube: 24 ~ 12" r '" 18" -Y: 7" Straiglit Face 7x18x12 Weight:80Ibs. Face Area: .B8 sq. tt Unils per Cube: 27 4" Round Cap 4x16x12 Welgl11:50 Ibs. Face Area: .44 sq. Il Units per Cube: 54 '" Decrowall 4x12x8 Weighl:25 Ibs. Face Area: .33 sq. ft Unils per Cube: 96 Decrowall Cap 4x12x8 Welghl:25Ibs. Face Area: .33 sq. II Unils per Cube: 96 --- 31/2" 13" .:f"Reversible Cap 3"1/2x13x12 Weight:37Ibs. Face Area: .31 sq. fl Units per Cube: 72 2W3" Reversible Decrowall Cap 2-51Bx8xB Woight:10 Ibs. Face Area: .14 sq. ft UnilsporCubo:208 , iitd UPON ACCEPTANCE, PLEASE SIGN AND RETURN ORIGINAL PROPOSAL ALONG WITH APPROPRIATE DOWN PAYMENT. CAP E ti 11"-,k,'-i!;!I'f.,,,MII"'lIp'J{I'u/wTUI"il Job Number: VWELK6054 Date: Designer: 38894 PROPOSAL SUBMITTED TO: JOB SITE: Dana Welke 965 40th AV NE Columbia Hts MN 55421 965 40th AV NE Columbia Hts MN 55421 Home Phone: Work Phone: 763 706 3800 Fax: Mobile: PROJECf DESCRIPTION We hereby submit specifications and estimates for: Retaining walls; dimensions on sketch Remove and haul existing rock, debris, and dead plant material Add 6 cubic yards soil to planting beds; and Install plant material as per plan Mulch 3 beds; 4" depth shredded hardwood $6,149.05 $481.44 $1,275.86 $1,081.20 Dana, If you decide you would prefer rock mulch It will be an additional $448.80. Thank you for considering Villa for your project. Our wall stone is guaranteed for life and our workmanship for 2 years from instailation. If you have any questions please call, Thanks again, Karen TOTAL We hereby propose to furnish labor and materials - complete In accordance with the above speclficatlonsj $8,987.55 for the sum of with payments to be made as follows: 500/0 down to schedule mstaUation with balance due VDon comDletion. All past due accounts will be charged 11/2% Interest per month. Materials and labor are guaranteed for two years from Installation (excluding efflorescence). Efflorescence 15 a natural salt found in all concrete products. Occasionally this salt may appear on the surface of the product. This does not affect the performance of the product. Plant materials (excluding sod, annuals, perennials and groundcovers) are guaranteed for current growIng season (one-time replacement). Repair of haul road Is not Included unless specified In contract, ACCEPTANCE OF PROPOSAL The above specifications and conditions are satisfactory and are hereby accepted. You are contracting the work specified and agree that payments will be made as outlIned above. Signature Date Signature Date Note: This proposal may be withdrawn by Villa Landscapes if not accepted by December 31st of the current year. Designer Signature ~M ,J-h/'v1W Date cfAAL Z -6 I' 2 t9C! ,0 NOTICE TO OWNER: WE ARE REQUIRED BY LAW TO PROVIDE YOU WITH THIS NOTICE. YOU ARE NOTIFIED AS FOllOWS: "(A) ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. (B) UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIES ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE." Project Specifications PROJECT NAME: Dana Welke 965 40th AV NE Columbia Hts VWELK6054 Retaining walls; dimensions on sketch Segmental Retaining Wall units laid level upon 3/4" minus granular leveling pad minimum 4" deep. Backfill with 3/4" clear drain rock minimum 6" depth as necessary. Wlttl 4" perforated poly drain tile laid behind wall as necessary. Caps will be cut to fit and adhered wIth VERSA-LOK Adhesive. VERSA-LOK TYPE - Standard VERSA-LOK VERSAMLOK COLOR - (Select VERSA-LOK Color) f VERSA-LOK CAP COLOR - (Select VERSA-LOK Color) DRAIN ROCK - Required DRAIN TILE - Not Necessary -r;:; Be; Dr;:. 7~/ }./.G:!j Mulch 3 beds; 4" depth shredded hardwood WOOD MULCH TYPE - Shredded Hardwood LOW VOLTAGE LIGHTING INSTALLATION None requested by homeowner, however if later desired, It would be most economical to have sleeves installed at this time. Villa Landscapes Is not responsible for any irrigation damage, repairs, or modifications. Any Irrigation parts or equipment In conflict with project work area shall be exposed and/or moved outside the work area, with all usable parts being salvaged and set aside whenever possible. All necessary Irrigation repairs and/or modifications to be accompllshed by the original system installer and/or current service provider. No Indication of existing or future system given to designer. Therefore no installation or repair has been included In this proposal. DESIGN SERVICES Homeowner agrees to an Installed landscape contract of $3,500.00 or more to be installed during the 2004 installation season. Further, the homeowner will make a deposit of $1,750.00 to confirm their intent to do business with Villa Landscapes. Designer proposes to draw a landscape design for all elements discussed and agreed to by the parties. The design will be complete within 7- 10 days, thereafter Immediately available for homeowner review via scheduled design presentation. As discussed, should the design be found inadequate or the cost estimate found to be inappropriate, Villa Landscapes will voluntarily refund 100% of the $1,750.00 design/build down payment to the homeowner. Alternatelvely, when the homeowner subsequently confirms their desire to enter Into an Installation contract of $3,500.00 or more, Villa Landscapes will credit 100% of this design/build down payment to their current installation total, whereby there is effectively no design fee requirements for any of the site evaluation, design recommendations, estimation, and presentation efforts. This fufllls our ambition and desire to provide thorough analysis and well-qualified recommendations, along with additional landscape architectural expertise as necessary to each and every homeowner, providing the best service we know how. Villa Landscapes schedules project Installations on a first-come, flrst-selve basis. Your acceptance of this "good faith" agreement immediately puts you on our installation schedule. Your timely review and acceptance of the plan and proposal is necessary to expedite the processing of your order (i.e. color, shape, pattern and texture need to be known). 50% deposit payment will be required before project installation starts. Signature Date Signature Date Note: This proposal may be withdrawn by Villa Landscapes if not accepted by December 31st of the current year. Designer Signature /(~ ~W Date LAAJ /'1(. >C!UI'A V .,., HAUL ROAD REPAIR No repair of haul road necessary. 1-l;,,0I O,..."..! Oo,",,,lr Inrl..r1"r11... ~~II~..,;~~ ..._....:__ _c ___~__....... (<::010';- O~.....nn<""l 0......,,\ Hand-Carry Fee applied to following portiones) of contract: (Select Proposal Page) Total Hand-Carry Fee for contract: $0.00 MACHINE ACCESS Machines permitted on property, drivevvay, and street. GENERAL NOTES Villa Landscapes will contact Gopher State One (MN) or Digger's Hotline (WI) to locate all public utilities prior to project start (includes electric, gas-oil-steam, communication CAlV, water, reclaimed water, and sewer). Villa Landscapes is only responsible for any damage to these public utilities within 18 inches of tile cable marking. Any utility damage occurlng beyond 18 Inches Is the responsibility of the respective utility company. Homeowner Is responsible for any private utility lines placed on site other than the public services to the house (examples Include gas lines to barbecue grill, fire flit, swimming pool, and gas light, electric lines to outbuildings, outdoor kitchens, lights, or any remote GFI outlets, etc.). Systems such as Irrigation, decorative lighting, or Invisible dog fences must be located by homeowner, system Installer, or service provider. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: July 25,2006 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 14 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Heating and Cooling Systems in BY: Dana Welke BY: Community Room B DATE: July 18,2006 BACKGROUND: For the last couple of years we have been not been able to maintain the two large air conditioner/heating units in Community Room B. A contractor did come and service the unit working unit again this June and recharged it with Freon. The other one will not hold a Freon charge and we are looking at replacing this unit with the fiscal year 2006, capital fund budget from the South Building. There were three bids obtained for the replacement of one unit this year and the other unit next year with the same fund. The attached 3 bids obtained and use the contractor that is the lowest bid. There is one from Owens Companies, Inc. in the amount of$17,600.00 and Boiler Services in the amount of$16,534.00 and another from LBP Mechanical, Inc in the amount of$13,920.00. RECOMMENDATION: Staff is recommending that the HRA Board approve the low bid from LBP Mechanical, Inc. in the amount of$13,920.00. RECOMMENDED MOTION: Move to approve the low bid from LBP Mechanical, Inc. not to exceed the amount of $13,920.00; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. HRA ACTION: JUL. 12 2006 4: 53Pi'! LBP MECHANICAL NO. 783 p LBP WI" Mechanirnll Ine. S~et &. Constnlction 315 Roy.Jston Avenn.Nonh MiJInoopoU'. Ml=nt. 55405 (612)33>-1515 P<<x: (612) 333-1>122 Fax !>!...UI--'CL I'alI: 7& ~- 7~ 3t't 7 gb - )jJL PlOIIIlCO Z. 1'a9<=. DaW "7 /'7-/0 .~ ec. Re;> o lIrgent D For R<wiew d ~comment 0 /'tcq$e Rei>I.." D Please I{",,*J<> . eom.rnents: <6~ ~ c>>-J ~~- \ An Equ;l.l ~)l:Ullity &lPloyd;Contnl.tIOr JUL. 12.21)1)6 4: 53f'!/ ~~p !'/iECHf\N](AL N~), 783 F' o L LBP LBP Me:cl}~mical, bl~, Service & Constfl.lntkm 315 Ro}'aIston AVeJ'J.ue NOlth Mirtotopoli', Milmo,ota 55405.1535 (612) 333-1515 far.: (612) 333-6122 July 12, 2006 Park'lie" Villa High Rise 965 40" Avenue North Eas! MWT.\oapolls 55421 Attn: Dana RE: Unit ventilator replaoement LBP Meclll1l1ieal, l11e. is pleased to provide for you this proposal for replacing one unit ventilator in the g.th~dJlg room. LOP Jlech(l1tic(i/~ inc. agrees to; 1. Provide an labor and materials necessary to remove aud ,eplace one unit ventilator with DX c<)oling this indud"" hooking up the bot. w.ter heating coil and electrical. Recovery and disposal of the old unit al>d freight. PRICE' Thirteen Thr)llsand Nine Hundred Twenty Dollars..... ......-...... ................... $13,920.00 The above work C^oll also be preformed on a linN and marerial ba,is if so de,:lred. Tbjs would not iocJude any cleanil,g, only to start up the existing equipment with an e,..tended labor rate as follows. TIl<lIlk you for the opporlunity to preselIt this proposal, we look forward to beinl; of service to you. ~j:~~ ~GieSzler tBP Mechanical. }m:. ~ An Equal OppommUy Employe.rlCvfltmcror Jun 08 06 09: 13a user 763- 784-830 7 p,1 FAX TRANSMITTAL ....._--------,....--------,...-....,.----,...,,....-~.......--~----------_......-,......_......_.....-"*"'-' FROM: DAVE DAUGHERTY BOILER SERVICES, INC. 10327 FLANDERS ST NE BLAINE, MN 55449 dave@bsimn EMAIL bsimn.com WE8SITE 763-231-2564 DIRECT 763-784-8178 PHONE 763- 784-8307 FAX -------~_-.---.......--..--..__-.._-----_...._"--"""'''''''-_......_----_....._--_.....-..........._-------.-................ DATE: JUNE 8, 2006 ____......________.....__,______......_____....._,..,.~~_AJ__......,_~"'......__________-------'..... TO: PARKVIEW VILLA HOUSING ATTN: FAX: PHONE: PAGES DANA WELKE 763-788-3978 3 (l.~ "~c!'<,- "".. ;6',.) \\ ,'".." ;' ..-;--" :-,.-" "" ....r'''' HEATING. AIR CONDITIONING. TEMPERATURE CONTROL Jun 08 06 09:13a user 763-784-8307 p.2 BSI MECHANICAL CONTRACTORS HEATING' AIR CONDITIONING' PLUMBING Proposal # 14955 Proposal for: Parkview Villa Housing 96540'1> Ave. NE ColumbiaH"jghts, MN 55421 Attn: Dana Welke Project Location: Sam" Tbis Proposal will be binding upon [JollerServfcesJ I1lc., onJy if accepted by Accepting Party withU130 days of!he date hereof and is subject to all terms and conditions stated on this document. We are pleased to submit the following proposal to jurnis': materials and labor at the prices stipulated below: Boiler Services, Inc. proposes to remove and dispose of 000(1) AAF heating and oooling unit velltilator. We will install one (1) new Mcquay heating and cooling unit. The new unit V\~U fit in the same opening. Priee includes: . Removal and disposal of old urut. . Installation and piping of new unit. o All wiring. . Pennit. . Installed per ASME CSD-l code. . Start up and willTanty. NOTE: Customer is respomible for draining, filling, and venting hot waler. TOTAL PRICE THIS I'ROPOSAL.........................................$16,534.00. This proPQs.a1 is based on straight time only. If this wOi'k needs to bf: completed Of} other than regular day time hovrs. then overtime-. rates will apply. Any alteration or deviation from the above specifications illvohdng extra costs, wm be executed only up<1n approval. And will become 31] extra charge. ovel' and above the estimate. Please see 'fen-os and Ccnditiow;.ofPro)"JOsal on the following page. PAYMENT TERMS: NET UPON RECEIPT. LATE CHARGES, AT A RATE OF 1.5% PER MONTH. Thank you for this opportunity to propose our senices to you. I'lease call if you ha\'c any questions. ACCEPTANCE OF PROPOSAL -paled: June 8. 2006 Dated: Respez ;:m:~ed. - _ J~Y:_ ~(Ji/4~_ Dave Daugherty , B~rvice5, lnc. Compa.ny: Park"iew Villa HousinJ:L....____ By: BOILER SERVICES, INC. 10327 FLANDERS STREET Nil . BLAINE M.N 55449-5711 . (763) 784-8178 .FAX (763) 784.8307 FULLY LICENSED AND BONDED Jun 08 06 09:1:3a user 763-784-8307 p.3 TER'Vl.S AND CONDrT[ONS OF PROPOSAL Seller shull not be responsible for delays in deliveries or completion ofllli, proposal due to strikes, lockoul or other labor troubles. Any additi.onal expCW;ies oc costs, caused by m,}' labor disputes arising out of. during, or in the COUI'5e of completing Ihis proposal including bm n~t limited 10 legal fees, cost of deJays and any uTld all additional expenses and costs incurred will be in addition to the price. quoted in Ihts proposal. Seller shall also not be resl''.IOnsible TOT' delays, due to thefts, fires, accidents~ Hoods, car or truck shortage of matennl, embargoes, preference. allocation or priority systems for government and other orders or other contingencies beyond the contIol of the seller. After thiEl pmpo:ml becomes an order by aCCf~ptance at the seller's home office) 110 changes to telms of payuJellt, the. specifications, drawingR, equipment, installation, and/or material to be fiJmished shall be ma.de except by mutual agreement both as to cos1 and nature of change and then only if approved in writing by an authorized representative of seller. Any alterations in the above made by buyer in the field without pri<.lr written con~eDt shall be at buyer's risk nnd expense. Sell~r may at his option ilnd in writing ortly~ mccept. cancdJation oflhis proposal. Can(:eH~ttion shall be accep1(~d on the foHo\ving ba;;is. Buyer shaH pay in fl.lllthe purchase price in eftbct on the day of cancellation fOf alJ parts complett;d and reiJ.dy far delivery~ 011 such ilems that are not completed, a charge will be made for incurred matelial and labor costs togethoc witll matedal handling, munufJ,lcturing~ sales engineering and administrative overhead plus. 8% ove1'all profit, such [:harge in any event not to exceed the. corm-act price, Buyer shall also pay in full the costQf all special ir.em!o;~ toolsj and equipment. considered a part oflhe order eJ:pense in~urred in connection therewith. Invoice covcl'ing such c()sl:.'> shall be due and payable immediately upon acceptance "r cancellatioa by seller. Seller may at his option, accept any cancellation on ;:\ no charge basis, retaining in its possession any materials acquired for the processing of the cancelled order. Buyer shall pay seller for materials 89 invoiced and if buyer does not pay for tht~ same, seHer may treat tills. <contract as a dhisibk- I;.onlrac! and <iS1"J.cel tile unshipped balance of the contract. In tlle event of default by buyer ofony payment due~ se.ller may without notie-e, demand or by legal process take pos!;e&sion of the goods, wherever lQcated and retain all monies paid thereon fOt' use of !iajd merchandise. Seller may thereupon seH said goods at public or prhrute sale and apply the ptOcetlds alter deductiJlg experrses and liens to tlte paym1mt of said indebtedness and pay surplus If any to buyer. [n c.,e of a deficiency, buyer win pay S>Il1le at once. All right; and remedies herein contained are cumulative and not alternative. Title to all items herein cont<>mplated shall remain with seHer Mill flul payment shall have been made in cash, notwithstanding the tnaImer of its annexation to realty, buyer shall take oueh Sleps as nocessfUY to jJerfecllegal process .s are required to retain soller's title. In c..s. any installment of the price- shall not be paid promptly as and when 1he same shaH become dU.e and pa.yable acc0rdil1g tet the provisions hcrehl, ril~ payments that have been made may be retained hy seller, and seller shan be free to enter the premises and recover and remove an materials jiJl1lishcd on this propo,ai for buyer. This proposal is based. on seHers intcrprelaUoll of state and toeal codes as presented by their proposal and preliminary plan. ffthe sta1e and local governmental agencies interpretation shall differ D.-om seller's and a deviation from se.llel"s plans is l'equired. seller's 0(15tS to buyer shall be adjusted accordingly. Attach~d to this proposal may be speoifications smUor drawings in rcspc(:.t to which sell(;l' may make reasonable substitl.ltiQTl (If i11aterial~ of equal or better value as tong as they meet specifications. Ail dimen~~jolts are nominal as supplied by the rnanufacf.mers. There me no oral or written under1:.1.auding;; or agreements between seller and buyer relative to thi::; sate that arc-:: not fuHy expr~ssed in this contract or as att..'1ched hereto a.<;. an attachment to this p1'Oposal. BOUJER SERVlCES, INc. 10327FLA'<DERS STREET rolE . BLAINE MN :'05449-5711' (763) 784-8178 .FAA (7631"84-8307 HEATING. AIR CONDITIONING . TEMPEUA TURE CONTROlJ ' PLUMBING FAON JN~'~~ ~S~V;L~,~ (PEll 'I j~'\6 4 f:-~,::~~- ~4 1):;: )~" ~:il:t;~';',,~!._: owens ,"AX THANSMI"ITAL COVEH SHEET OWENS COMPANIES, INC. 930 East 80th Street Bloomington, Minnesota 55420 Telephone: (952) 854-3800 Fax: (952) 854-3769 ); / J. Il j/ :1''''' / ,,/ .' TO: /\Y:!J1.."A~ (,kO>[J( DATE: / / Y/6 b ----.---...---.-- ..__._._----~._~_.._._-~-._-._----_._,-._---_._-_.--_.. ---"~_._--_._---.._.-.- .-.- --_.- -.---...-.... _COMPANY:. FAX NO: '7 &d- 7.Y g .~.3 (:7 7~? -_~_~~~~i;~~_r~~~~~~~~;~~~!~~~~==--~~=~-=~ ~---- --. ._.._~~~~==~~_~ -....~~-_ J'tlJ},'t~~R qE p Jl.9.J~~ir.l'.l.~t:y_i:ltl>J_GSO\~fC_f.l ~l)~~D.:.__._._.,_____,._.___ _ _________,____, MES~AG.~, IF YOU DO NOT HEeEIVIE ALL PAGES IN LEGIBLE POHM, PLEASE CALL (952) 854.3800 ll.S SOON AS POSSIBLE. F r~ ml ow E~j ':' ,. ESV ~ ~E;S ,F-~' ; ) '''''(i.C,I.1 ,; '" ":\1. '~, C,';,1~.;; ;' owens Owens COlVlymnles, Inc. 930 East 80u\ Street Blool11ingtoJ'l, MN 55420-1490 952-854.31300 Fa" 952"854.3768 'f!wy..,.9}x.!l1.1~f9..:,gqJX! July 14, 2005 Mg. D311a Welko Park View Villa 965 40tl' AvenUE! NE Columbia HeiGhlS, MN 5542'1 SUBJECT. Unit Ventilator flop'acemerl P-547(-j Dear Dana' Thank you for callin~l Owens Comprmi(~s to provide you ~(ith a proposul,!) replaco the un;t ventIlator in your c:arderecce room You stated that VOw were fOc;omrnondfld 10 Owens (r'.'Jm Wall:er :-'4ethoalst We hav0 worked with lN~II\€!r for over 30 ye-ars and currently helVtl i2loca1kJM. under cQntrac~ to !)orform preventive fnoJr:tenar:cl;; a~cl emergency S01vice on all of tlleir hGating, cl10iln~l, ~lnd 'emper8ture controls. Cwens will provide a MeQLley unit ventilator to replace ~ha €xlsHog. How(Jver, the dJrnrH1sJons of tile new unit 0f';! not exactly the S3fne as the old so there will be soma modific:aiione (\eed~ct Vl/~~ include: One 40,000 8TUH McGluay unit ventili:1tor eqllipped with OX GCj(:)lin~l .coli, hot water heating CO;;, and Micro Tach controls, PjA8s~ see aHachod l~pecific2 tions for additlonall~for;l'jj.)~i"n, Disconnect piping, wiring and duct work from li1xistll'lg unll, remov~'J, and diSPOSf:) of. Rig nevY unit intl1 place, Connect existing hol water pipIng. . hibrlcalt'J due! \M."Jrl< to connect to existing. Electrical wiring. ~ Delivery, freight, jJ'jp, and tool ctHUg€lS, Start-up and sysl,)m elleek out. >II One year manufacture- ~lnd workmanship warranty The N':J/'IOQ installed price will ba Seventeen Thousand Six r!undt'0d 0,):13("5 and ......SH.000 Nol included: A!~bestos abatement if needed .... Overtime :abor " L~oneral construction if needed to brick. walls. outdlJor or inQoor In the process of completing these repairs. Owens may fine additional work is. rI\~edsd, Ii' lh.at should occur, we wi Ii notify you bofero proceeding. This proposalls firm for 30 days fwm this- date, Our temi~l are n~lt 15 days fro111n'lolce. Ploase refer to our complete Terms afid COrlclil:ioru., on the (8VorSe side of Ihis prop<lsal. If Y{.Il,J would like to proceed, please authorize by signing billow, it you have any questions, you can re&Gr, me directiy at 952-7C3-0727, Ti'lank YOll, Sincemly, ()W~NS COM.PANIES~I. 0,. I '" "; .''; /{' ': .-- / / 7 I~ , " i .I / r:lA ~}/.-' ( /f/:if;'II!/ffr" I...J ..' ,. MarGery O#rou9h TeCl1nical der'v'ices H.epresentativB PLddmg SOIVices . Engifll)(J/"/J19 . Wate/' TreatrTlen( '. M~K/JilniGaf G.:.~nl.mJ;l;OiL::..ilitJJ,H.uatlon .....lj.Qme'-{;;2!ltQI1~_ _ _ _.~._AN QyYE!'Y0..JE.r,,_JjL~2L~L~.Y. COMPAf'lX weill!;,: Owned' NatIOnally Recognized' Since -I flFty An Equ,qj OpporlUOJty EmpJoyc..r FEUM O~KN8 FFRV!~~2 (F.c:.,] 1 I 4' 1Ir, ! '-'- .).4. .<-,. . '"' -iI', '. '.' r,", ";'). ^", " ,\;1s Dana Willko Page 2 July 14 2006 Accepled by: PURCHASEr-\: Slgnature----- Date Titio-- ------ BtJ//(iing SetvJces . Fngineenng . Wi3ter Traatmcnl M(--1(;//I.l!J&~~LJ;:..Qlltra.fJ..If)g . AvlQ!].w!jon . h'QW3 CilinHyt !-(really Owned. Nation!)I!}' ROCOpnt711d' Sl(lr~"! 1957 AN OYlENS 7ECi-iNOWGY COI"PAN,. ~-~-A-;:;-Eqvaf Cpport~nity-fn;P/~)-yg( F:;'tW O,^'EN~:: c' U;-o' i ~ ~.:; ( r ."'i ~ ) 1 ''': .,f ; <1: '4. ;'T I <l ,.,;- 4/< : ? ',,1<:'1 ,. GENERAL TERMS J.ND CONOITIONS All orders ",e SlJtJject to approv"l >JY the Credit Dtlpalirnent of the Selle,. 2. A 1%% per monU\ late paymfll\t Gl'Iargfl will be applied to all past due invoic,,.. , 3. lvlatf.lrials or equipment must not b$ ret.urned except uy pnor written approv,'31 fram Seller Transpo1a'ClCm charges must br::o pi6paid. Items !lot found to tie defectIve "::)fe SUt1j(1Ct to a 20% restocking charge. 4 Sell"r ",,,,raM.s Its workmanship against d~lect lot' lilli'll' (30) (lay" trom date the work is completed, un loss other terms me agreed to in wI'iting by Seller. During that period, Seller wiil correct the defect in workmanship without cI1Brge f(jr labor, Warranty service doe$ not include routine nmlntenance. Parts, materials, and equipment w~rranty is limi,ed to the nama warranty terms that SCillar r8ce;ves from the manufacturer, Salter shall not be liable lor iO&8, damage, or injury causfld by failure 01 deloV in performing services when SUGh failtlre or d6ta~ arises from caUSllS beyond our control. THIS WAf~RANTY IS IN LiEU OF PH OTHER WARRANTIES OR LIABILITIES, EITHER E,XPRf,SS OR IMPLIED, INCl.UDING ANY IMI'L1ED WAHr-<Jl.NTIES OF MERCH!Il~TAelt.lTY, OR fiTNESS FOR A PAHTICULAR PURPOSE. IN ~IO EVr,NT SH~\LL SELLER BE L1AI'lLE FOH AN', INCIDENTAL OR CONSEOUENTIAL DAMAGE!!. 5. . purchaser sMII assume risk 01 loss m darnBgl1 to equipment furnished by Seiler on the date that such equipment is sat in piece on the job. Purcl""aar shalt iMuro such equipment and a\l o~her wor!< SUPpii$lJ by Saller under this project against lOBS or damage in an amount 5uffici8nt to protectlhe Intere.ls of Seller ag";,,sl ALL RiSK of 10SB. Pllwhaser shall cause Seller to be added a6 a :,arneo insured on 'SLlch insurance policy untll Hnrd payrn ent is made by P~~rchaser to Sellsr. 6. Purchaser understands and agmes that a. This Proposal does not. include the detecticn, abatement, ancapsulmtiofl, or removai of asbestos 01 products, rnaterlals, or equipme.nt cant.2lln!ng aab'i:J'Stos, in the eVEint that SeIl0~' ar1CQUntGl'lol any asblJslos product or materlr,lln tho cOLlme of performing its WorK, Seller "hall have ttl8 right to disoontinue its work and remove ils employees from the project site, 01' that portion ot tile proj4)ct site wnerein suet1 produC.t I,)r rnatlSrial was encoun1p'lrad, until such prodllct or materials, and any hazards connected thar(.'Wilh 8,e abated, encapsuiated, or removed, r,mdlor ,t I~ determined that no ha",~,'d e,is\s: further, Seiler shall receive an extension or time to complete its work, alld/or comply with its (lbligalions Imd~r this Proposal. b. Seiler may rely upon Purcha~er's rapre lsntatlons and warranties regarding asbeat.o, "lid PurCllaser'. compliance with Asbestos E,a.iu.,tiol1 Requirements. Any bihar site in\lestigaOon requirements notwi1l1standing, Sell..r shail ilaV!l110 duty to identify, detect, or evaiu"te asbestos. To the extent permitted by iaw, Purcrlase. shall df.>fend, indemnify, and hold Seller tlarmless for any and all penalties, actions, lillbllltieu, ar,j damage$ arising from or relating to asbestos at this projGct site, inciuding without limitation: installation, disturbance, or removal of ""y produot c-ontainir\Q asbestos or violation of govenll1'let'lt~.1 reguiations relating \0 asbestos, PLlrctl~ser releat1es Seller from all claims (1nO liability I'<11a\ll\9 jll asbt1stO$ (11 this projed site, incl.lding claims for subrogation. 7 AIi agreements are contingent upon strikes, fir., f1000, sccidents, o. deiay. cause,' by clrcumS1Br.ces beyond our COlltl'oi. -Seller ag;;;Sii\at-'\-WillnOtdlscrlri1i;Jat;agal;;;i-~ ~-haras;-any e;;iployae orapplic@;;t-io;--;;;Pioyn,en; hecause of race, color, c,eed, religion, disability. nationai origin, sex, momber Or aotivity in " toc.al comrnission, sexual orientatlon, age, marital statUE I nlatu9 with regard to publ1e assistU(lCl?- or any ijther crlaracterlstic protected by law and will include a si!r.i1ai' pmv;sion in any .ubcontracls el1ter~'{i into tor the pe!!?::!'!!l.~-9~~reol....________-_-..-_----_---.__.-_-__'"----..----..------..-.-.".- COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: July 25, 2006 AGENDA SECTION: Business Items ORIGINATING EXECUTIVE NO: 15 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: TV Antenna System BY: Dana Welke BY: DATE: July 18,2006 BACKGROUND: We have in the past looked into getting a discounted rate from Comcast for Cable TV and the only way to get a reduced rate is to have 100% of the residents hooked up to Comcast and some residents were not interested in obtaining cable tv. We have completed an in house survey to find out how many people have cable, use the antenna or do not have cable at all. We had a total of 60 people return the questionnaire to us and there are 41 people that use Comcast Cable TV, 18 people that use the antenna system and 1 person that does not use any of the above. Therefore, we did call out a contractor to educate us further and find out approximately how much repairing or installing a new TV antenna system would cost. Due to the changes that will be coming in 2007 as a whole, from analog to digital televisions, even if they repaired the existing antenna it would not be compatible with the digital systems and would require it to be replaced aoyway. We also would like to have you note that there is another option for the residents. That is where they have been able to COilllect to the City network through Comcast Universal Hook up aod receive better reception and get a couple more channels, this service is free. Attached you will find the one proposal we obtained to give you an idea of the expense to replace the antenna system and allow for the digital conversion. RECOMMENDATION: Staff recommends utilizing the Universal City Connection, provided by the City. RECOMMENDED MOTION: Move to utilize the Comcast Universal City Connection provided by the City at Parkview Villa North and South. HRA ACTION: 965 N.E. 40th Avenue, Columbia Heights, MN 55421 (763) 706-3800 Fax (763)788-3978 DATE: April 25, 2006 TO: All residents ofParkview Villa FROM: Dana Welke, Housing Manager RE: Cable TV verses Master Antenna I am writing to all of you to find out who has Comcast Cable or who uses the Master Antenna system in the building. Please check the appropriate box below and return it to the office by Friday, May li\ 2006. Note: Your name and apartment number is not necessary to complete this survey. 'X I have Comcast Cable CJ I utilize the Master Antenna provided by the building I would like to thank everyone for helping us with this survey. @ .............. OPPOllTUIIII'I' B.O.E. Owned by the City of Columbia Heights HRA; Managed by Walker Ekla-GtteSeIVices .----.--- Antenna Systems Specialist 5113 Duggan Plaza M"irmeapo 1 i s Mn 55439 (952) 941-9061 Esti rnata I Oatll ~ti;;;lIt~-N~l t~~58~0?~16~J -'_0. Pa,'lVtew '111.1.0 965 40th Ave ~IE Columhin H",igMs Mn ----I ----~-----I J Name I Address ....._--~_. --~^~ Item Oescrlllti'''' Complaint 30+ year 9 stor'y Hi-Rise with 101 Apts R~cept.i.on of 10ca1. channds on FAT',' system i.s poor. Wall taps 1.11 some Apts have bel~n replaced with splitter'S resulti.ng in reduced signal to each Apt, The original taps w<?re not designed to pass UHF (chanr'<;l s evel' 13) I EXP Ten Twin Citi"5 b,'oadcast:ers are now br'oadcm;ting Digi.tal Channels On UHF, Each of these "hllnnf'] ~ i.~ <rJpnbl p of broadcasting up to 4 video feeds, By replacing the wall taps in e(i<:h Apt 'it wi 11 be possible to pr'ovide the current selection of UHF channels to the residenL5, Whtll the chonge OI/€fT fr'om Analog broadcasts to Di glt(Jl broadcasts ).5 completed in several year's, the system should be capable of pr'Oviding Jigital channe~s to residents with Digital Tv's. Rend This propostJn is fot' repliJcem€.,'t of oU won t.ops, s~l.',tt..r' I.1rrays 8. Syst..m Ampli. fier to <:')t'rect current VHF pl'oblem ilnd to add Ui-lF capobi h ty to system ~-~~-~-"-' f',oJet:t CIty OIat<> -r<>t,,1 ---, 0.0'0 -~UX1' 0.00 €1.00 0.00 0,~0 4,600.00 I ,~,600,0v.J r _____~____ I Tota!1 -_._-~-~,--~-~--~._.~ (~i"iI"'B ~'."i...l&$("_C:. .,,-, ~~'itJ wi' , $4,601(1.08 ~~___T~_~_~~ COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meetinq of: Julv 25, 2006 AGENDA SECTION: Business Item ORIGINATING EXECUTIVE DIRECTOR NO: 16 DEPARTMENT: HRA APPROVAL ITEM: Rent Transition Extension Alternative BY: Robert Streetar BY: DATE: July 18, 2006 Staff requests Commissioners consider extending the rent transition period for Park View Villa South residents, living in 15 of the 45 units, because they will experience significant rent increases beginning January 1, 2007 and as result may have to move. Moving would be difficult as all comparable properties are more expensive to rent. BACKGROUND: In 2004, as a consequence of annual revenue shortfalls at Park View Villa South, the HRA implemented a 3-year plan to increase rents to ensure adequate revenues to pay the necessary property operating and capital costs. As Commissioner's may recall, the cause of the shortfalls was the fact that rents had not been increased for 10 years. Consequently, new affordable rents were established based upon similar senior properties in Anoka County. The plan called for moderate and level rent increases for current residents each year, over a three-year transition period, with a final increase on January 1, 2007. It was anticipated when the plan was put into effect that some residents would face steep increases upon the final increase in 2007. To that end, the HRA encourage residents to apply for a rental unit in the North building if that would result in a lower rent. On January 1, 2007 rent for a 1-bedroom apartment will be $545 per month, and rent for a two bedroom will be $695 per month. The attached table shows the rent each unit is currently paying, and the rent the unit will pay on January 1, 2007, as well as the amount and percentage of increase. Thirty of the units will experience a small average monthly rent increase of $16 on January 1, 2007. The remaining fifteen will experience an average monthly rent increase of $191. Extended Rent Transition Period Alternative In order to moderate the significant increases, staff recommends that on January 1,2007,2008 and 2009 that rents for each of the fifteen units increase annually 4.35%. This would result in an averaqe monthly increase of about $16 in 2007. The following table projects the average monthly rent increase for these units over the next 3 years. Summary Residents in fifteen of the forty-five units at Park View Villa South will experience an average monthly rent increase of $191 on January 1, 2007. This could result in some residents having to move. Finding another comparable place will be difficult since Park View Villa's rents are at the bottom end of the scale. Therefore, in order to continue to serve the seniors of Columbia Heights, staff recommends the HRA extend the rent transition period for these residents by increasing their rent each year on January 1,2007, 2008 and 2009, 4.35% or about $16 dollars per month. Thus allowing them to remain in their home at Park View Villa South. RECOMMENDATION: Staff recommends the Commissioner approve the extended rent transition period alternative. RECOMMENDED MOTION: Move to approve extended rent transition period alternative. HRA ACTION: PARKVIEW VILLA SOUTH 27 28 29 30 31 32 33 34 !II 36 37 I Bedroom 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Monthly Rent 1 January 2007 Recommended Increase 1 January 2007 $695 $545 $545 $545 $545 $545 Chanqe $ $20 $16 $16 $16 $16 $16 $529 $529 $529 $529 $529 $545 $545 $545 $545 $545 $16 $16 $16 $16 $16 $529 $545 $16 $529 $545 $16 $529 $545 $16 $529 $545 $16 $529 $545 $16 $529 $545 $16 $529 $545 $16 $529 $545 $16 ~.. 'W. n"".~'''''mIlI!;'' "'~"." . ~- f i - - iiS_" 'n ',"- - -, '.'' 'w"""" - I - <" - s.~"';'>iiU'i~">'.- - ,"" ", -' $529 $545 $16 $529 $545 $16 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY Meetina of Julv 25, 2005 AGENDA SECTION: Business Item ORIGINATING DEPARTMENT EXECUTIVE NO: 17 Community Development DIRECTOR APPROVAL ITEM: Walker Contract Extension BY: Robert Streetar BY: DATE: July 18, 2005 Staff requests Commissioners consider extending the current contract with Walker ElderCare Services, Inc. (Walker) for one year. The contract extension would begin February 1, 2007 and end January 31, 2008. Background The contract between Walker and the HRA for management services of Parkview Villa began February 1,2004 and will expire on January 30, 2007. Since the contract with Walker expires in six months the HRA has the choice of extending the contract or preparing a request for proposal and soliciting for a new management company. Staff recommends the HRA extending the current contract for one year for the following reasons: 1. Staff believes Walker's performance has been good. They have been thorough in the administration of the operating and capital budgets, and have been effective in working with the Department of Housing and Urban Development (HUD). Acknowledging the opinion of some Commissioners that the on-site manager could do a better job, overall, the management of the property by Walker has been competent and of good quality. Please note the property manager will be taking new position in mid July, and Walker will be hiring a new manager. Before hiring a new manager Walker will be seeking some input from Commissioners on the qualities and experience a new manager should possess. 2. The City Council is undertaking a significant number of projects. The projects include: a. Parkview Redevelopment b. Grand Central Lofts redevelopment c. 40th and University redevelopment d. 37th and Stinson redevelopment e. 39th and Central redevelopment f. Community Center Public Input Process g. Heritage Heights redevelopment planning h. NEI redevelopment planning i. 10 - Year Comprehensive Plan Administering the day-to-day responsibilities of the department along with these projects consumes a significant amount of staff time. Preparing a request for proposal and soliciting for a new company will take three to four months, and assisting a new management company during the transition requires a lot of staff time over nine months. If the HRA decides to solicit for a new management company the City Council would have to reprioritize the projects they want to achieve, as staff resources are not inexhaustible. Walker is agreeable to the one-year extension. Please find attached the second amendment to the Management and Maintenance Services Agreement. Summary Staff recommends the HRA extend the contract with Walker for one year because they have performed well, and that the City Council is undertaking a significant number of projects that consume the majority of available staff time. RECOMMENDATION: Staff recommends the HRA extend the Walker contract for one year under the same terms and conditions of the current contract. RECOMMENDED MOTION: Move to approve the contract amendment extending the contract for one year under the same terms and conditions. Attachments: Second Amendment Management and Maintenance Services Agreement SECOND AMENDMENT MANAGEMENT AND MAINTENANCE SERVICES AGREEMENT WHEREAS, on February 1,2004, Walker ElderCare Services, Inc. ("Contractor") and the Columbia Heights Housing and Redevelopment Authority ("Owner") entered into a Management and Maintenance Services Agreement ("Agreement") for providing management and administrative services for Parkview Villa NOlih and South located at 965 - 40th Avenue NE, Columbia Heights, Minnesota; and WHEREAS, pursuant to pamgraph B2 of said Agreement any changes shall be mutually agreed upon by and between the Owner and Contractor and shall be incorporated into the Agreement by written amendment; and WHEREAS, Owner and Contractor desire to extend the term of said Agreement, as evidenced by this written amendment. NOW, THEREFORE, the parties hereto agree to amend said Agreement as set fOlih below. Paragraph "B.1.a Terms of Agreement" currently reads as follows: The term of this Agreement shall be for three years beginning on the effective date and continue in effect until 31 January 2007, unless terminated earlier pursuant to Sections b. and/or c. below. Paragraph "B.l.a Terms of Agreement" shall hereby be modified to read as follows: The term of this Agreement shall be for three years beginning on the effective date and continue in effect until 31 January 2007, unless terminated earlier pursuant to Sections b. and/or c. below. Thereafter, unless terminated earlier, the term of this Agreement shall be extended for a period of one (1) year begimling on February 1, 2007 and continuing in effect until January 31, 2008. All other terms and conditions of said Agreement shall remain in full force and effect as previously agreed between the pmiies. WALKER ELDERCARE SERVICES, INC. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY By: Its: Chief Executive Officer By: Its: Date: Tammera Dielnn Chair Date: By: Walter R. Fehst Its: Executive Director Date: 332608_1