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HomeMy WebLinkAboutMay 8, 2006 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING MAY 8, 2006 The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, May 8, 2006 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. CALL TO ORDER/ROLL CALL/INVOCATION Present: Mayor Peterson, Councilmember Williams, Councilmember Nawrocki, Councilmember Diehm, Councilmember Kelzenberg Pastor Peter Law, Community United Methodist Church, gave the invocation. PLEDGE OF ALLEGIANCE - recited ADDITIONS/DELETIONS TO MEETING AGENDA - none Continuation of the Board of Review from May 1. 2006 Continuation ofthe Board of Review meeting for additional information regarding 4315,4317, and 4321 5th Street and to consider adoption ofthe 2006 Property Assessment Rolls. Jim Rouleau, Anoka County Senior and Commercial Appraiser, indicated that Dan Stevenson, Residential Appraiser, came to view the property on 5th Street and was told by the Building Official that the buildings were not safe to inhabit. He removed building value and left $2,100 value on the storage buildings. The new appraised value is 120,800. Peterson stated that amount sounded reasonable. Nawrocki stated that the owner, in past years, had not let the appraisers on the property. Nawrocki asked what the value was at the last meeting. Rouleau stated $209,400 with the consideration that once the structures are removed the property could be divided into two lots. Nawrocki indicated that would be $60,000 per lot. He asked Malcolm Watson, local appraiser in the audience, if that amount would be correct. Watson stated that it would be. Harold Hoium, 4321 5th Street, referred to taxes paid on a comparable property in his area, indicating that his taxes have unfairly been $400 higher each year for the last 20 years. Motion by Diehm, second by Kelzenberg, to adopt the 2006 Property Assessment Rolls. Upon vote: All ayes. Motion carried. PROCLAMATIONS. PRESENTATIONS. RECOGNITIONS AND GUESTS A) Proclamations - Police Week Mayor Peterson read the Police Week Proclamation for May 15 to 19,2006. Chief Tom Johnson thanked the Council for the Proclamation. He indicated events that will take place during the week. The Police Memorial Flag will fly in honor of our lost officer, Curt Ramsdell. Peterson stated the community's appreciation of our officers, as did Councilmember Kelzenberg. B) Presentations - none C) Introduction of New Employees - none D) Recognition 1) Malcolm Watson, Chaplin for American Legion Post #303, stated that they would be the host for the American Legion Convention on Friday, May 19 at the Fridley American Legion. There will be a memorial parade on May 20th. He thanked WiHiams for placing an ad in their bulletin. Watson read a condolence regarding bulletin. thanked the American Legion for their service. Nawrocki reminded people that all of the Veteran's organizations in Anoka County join together each year for memorial service at Momingside Gardens, and a service at Bunker Lake on Saturday, May 27 at 10:00 a.m. Nawrocki stated that City Council Minutes May 8, 2006 Page 2 of9 the Columbia Heights VFW will sponsor a Memorial Day Service on Monday, May 29 outside of City Hall by the Veteran's Memorial flag. Watson stated there would also be services at the Island of Peace. 2) Peterson recognized John and Irene Veit on their 70th wedding anniversary and their children Joanne Baker and Dorothy Penate. Mr. And Mrs. Veit each spoke to the longevity oftheir marriage. Dorothy Penate thanked the Council for honoring their parents and stated that they have lived in Columbia Heights for 52 years. Peterson invited anyone from the public to come forth and be recognized for such events. Nawrocki stated he and his wife have celebrated 54 years of marriage and will try to match that record. Williams stated that the Mississippi River began on the Veit's original farm. 3) Peterson stated that the Columbia Heights Destination Imagination Team won the State title and will move on to the global competition in Knoxville, Tennessee at the end of May. He stated the hope to have the team at a Council meeting to be recognized. CONSENT AGENDA Walt Fehst, City Manager, took Councilmembers through the Consent Agenda items. 1 ) Approve City Council Meeting Minutes a) Motion to approve the minutes of the April 24, 2006 regular City Council meeting as presented. b) Motion to approve the minutes of the May 1, 2006 City Council Board of Review meeting as presented. 2) Accept Boards and Commissions Meeting Minutes a) Motion to accept the minutes of the April 26, 2006 Park and Recreation Commission meeting. b) Motion to approve the minutes of the May 2, 2006 Planning and Zoning Commission meeting. 3) Establish Work Session meeting date for Thursday, May 18,2006, beginning at 7:00 a.m. in Conference Room 1 Motion to establish a Work Session meeting date for Thursday, May 18,2006 beginning at 7:00 a.m. in Conference Room 1. Fehst listed Work Session items as Charter Commission Transition Schedule (recommendation to allow wards and two councilmen at large), Prestemon Lighting, Liquor Store (purchase of property to develop), and a suggestion from the Mayor for Paperless Council Packets (many other council's receive packet information on key or disc; and there have been estimates on the cost savings). Nawrocki stated that he attended the last Charter Commission meeting for Councilmember Diehm where they held a second reading. He asked our Attorney when Council would have their hearing, and was told we would not have to hold hearings. He referenced the publication MN House of Representatives Public Service Information, Laws of2005, indicating that City Councils must hold a hearing on Charter amendment proposals. The law states within one month a recommendation to amend the Charter, the city must publish a notice of public hearing and the notice must contain text of the proposed amendment. Within a month of the hearing the Council must vote on the matter. Current law does not require city councils to act on the Commission's recommendation. He expressed concern at the last meeting because the first City Council Minutes May 8, 2006 Page 3 of9 recommendation was received several weeks ago and this would indicate that we have to hold a public hearing. This must be verified at this work session and scheduled for when we must meet. 4) Adopt Resolution No. 2006-55, being a resolution regarding the Labor Agreement with the American Federation of State, County, and Municipal Employees, employees, effective January I, 2006 - December 31, 2007 Removed 5) Authorize the transfer of funds from General Fund to Police Department budget to reimburse Overtime Fund Motion to transfer $2,937.46 received from Unique Thrift Stores $2,928.50 received from Columbia Heights School District, $125 received from the Minnesota State High School League, and $150 received from the Valley view PTA Camival- a total of$6,140.96, from the General Fund to the Police Department 2006 budget under line #1020, Police Overtime. 6) Adopt Resolution #2006-53 supporting the efforts ofthe Columbia Heights Police Department and the Anoka County Safe and Sober Campaign in obtaining grant money to improve seat belt usage in the city, and to reduce the number of impaired drivers on our city's streets. Motion to waive the reading of Resolution No. 2006-53, there being ample copies available to the public. Motion to adopt Resolution #2006-53 supporting the efforts ofthe Columbia Heights Police Department and the Anoka County Safe and Sober Campaign in obtaining grant money to improve seat belt usage in the city, and to reduce the number of impaired drivers on our city's streets. Fehst reminded Councilmembers that we have the Traffic Safety Officer of the Year, Paul Bonesteel because of his seeking funding and the follow up of the program. We received more than we expected from the program. Chief Johnson stated this is our sixth year, and is a county- wide program. This year Coon Raids is in charge of the funds. Our Department works with other officers on events such as the Jamboree, and the mock car crash. The mock car crash has a big effect on kids, and is dramatic. Corporal Bonesteel has done an excellent job and we want to continue to improve. Nawrocki asked what the match amount was. Johnson stated there is no match and the funding it is figured by the number of communities that apply. RESOLUTION NO. 2006-53 RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT AND PARTICIPATION IN THE SAFE AND SOBER COMMUNITIES GRANT PROGRAM WHEREAS, the City of Columbia Heights Police Department shall enter into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the project entitled Safe & Sober Communities during the period October 1, 2006 through September 30,2007; and WHEREAS, Chief Johnson of the Columbia Heights Police Department, and (his or her) successor, is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Columbia Heights Police Department; and NOW, THEREFORE BE IT RESOLVED that ChiefWeils of the Coon Rapids Police Department is hereby authorized to be the fiscal agent and administer this grant on behalf of the Columbia Heights Police Department. 7) Adopt Resolution No. 2006-56, being a Resolution to Award Miscellaneous Concrete Contract Motion to waive the reading of Resolution No. 2006-56, there being ample copies available to the public. Motion to approve and adopt Resolution No. 2006-56, accepting bids and awarding the 2006 City Council Minutes May 8, 2006 Page 4 of9 Miscellaneous Concrete Repairs and Installations, Municipal Project #0600, to Ron Kassa Construction of Elko, MN, based upon their low, qualified, responsible total bid in the amount of $21,029.00 with funds to be appropriated from Fund 401-50600-4000; and, furthennore, to authorize the Mayor and City Manager to enter into a contract for the same. Fehst stated that we have worked with this contractor in the past and have received good service. RESOLUTION NO. 2006-56 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2006 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS, CITY PROJECT No. 0600 TO RON KASSA CONSTRUCTION WHEREAS, pursuant to an advertisement for bids for City Project No. 0600, Miscellaneous Concrete Repairs and Installations, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder Ron Kassa Construction Olympic Construction Services Inc. TOTAL $21,029.00 $81,041.00 WHEREAS, it appears that Ron Kassa Construction, 6005 250th E, Elko, Minnesota 55020 is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Ron Kassa Construction in the name of the City of Columbia Heights, for the 2006 Miscellaneous Concrete Repairs and Installations, City Project No. 0600, according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. City Project #0600 shall be funded with State Aid Maintenance Fund, General Fund, Park Fund, Street Fund, Sewer and Water Fund and PIR funds. 8) Adopt Resolution 2006-57, Conditional Use Permit for Seasonal Agricultural Sales at 3919 Central Avenue. Motion to waive the reading of Resolution 2006-57, there being ample copies available to the public. Motion to adopt Resolution No. 2006-57, approving the operation of a seasonal mini- garden center at 3919 Central Avenue, through July 15,2006, subject to the conditions outlined in the resolution. Fehst stated this is a new garden center this year. Nawrocki asked who this group was. Fehst stated the name is James Swenson. Nawrocki indicated there should be an investigation done and something should be received from the owner of the property showing they have agreed to let them use their space. Fehst stated there would be follow up in the green sheet. RESOLUTION NO. 2006-57 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR JAMES SWENSON WITHIN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA WHEREAS, a proposal (Case #2006-0501) has been submitted by James Swenson to the City Council requesting a conditional use permit from the City of Columbia Heights at the following site: ADDRESS: 3927 Central Avenue. LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: A Conditional Use Permit per Code Section 9.110 (E)(3)(e), to allow outdoor sales or display. WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on May 2, City Council Minutes May 8, 2006 Page 5 of9 2006; WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission regarding the effect of the proposed conditional use permit upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following fmdings of the Planning Commission: I. The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or distributing influences on neighboring properties. 4. The use will not substantially diminish the use of property in the immediate vicinity. 5. The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. 6. The use and property upon which the use is located are adequately served by essential public facilities and services. 7. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on-site circulation of traffic. 8. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. 9. The use complies with all other applicable regulations for the district in which it is located. FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this permit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar vear after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: I. The Fire Department will require a structure plan indicating the location of the exits and fire extinguisher placements. 2. The Fire Department will require a flame spread certification for the membrane structure. A $500 deposit shall be submitted to the Community Development Department prior to installation of the structures on the site. The deposit shall be refunded after the Conditional Use Permit expires and the site has been cleaned up. 9) Approve reissue of rental housing license for 4338 2nd Street NE as it complies with City Code Motion to issue a rental-housing license to Nala Properties to operate the rental property located at 4338 2nd Street NE in that the provisions ofthe residential maintenance code have been complied with. Nawrocki asked why we have not required them to cut the weeds. Fehst stated that items in violation at the time of citation have been completed. This will be mentioned to the Fire Chief. Peterson stated that the weed/tall grass violation requirement is nine inches. Hoeft stated there is a process for that and that was not a violation at the time of issue. Nawrocki indicated that when an inspector checks the property and it is a mess we should follow up on it. Williams suggested tabling this. Hoeft stated that if the grass was not part of the original revocation they are entitled to their license back upon compliance. 10) Approve the items listed for rental housing license applications for May 8, 2006 Motion to approve the items listed for rental housing license applications for May 8, 2006. Nawrocki asked how many rental units were in the Salvation Army building on Gould. Fehst stated that the lower unit is too low for another unit so there should only be two units. The license has been reviewed and complies. Deputy Clerk Muscovitz called the Inspection Department and confinned there are only two units. Nawrocki asked that it be confirmed that the number of units are not being increased. 11) Approve Business License Applications Motion to approve the items as listed on the business license agenda for May 8, 2006 as presented. City Council Minutes May 8, 2006 Page 6 of9 12) Approve Payment of Bills Motion to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 116924 through 117096 in the amount of$I,089,593.29. Nawrocki questioned the Public Works building renovation change order payment to Buetow and Associates for $2,978. He was told these are overages for the service center have been authorized. Elrite stated that the Council approved the original contract in 2005 and there were changes orders to that contract for about $9,000. Nawrocki asked what these changes were and if there were other payments. Fehst stated that an accounting would be made available. Motion by Williams, second by Diehm, to approve the Consent Agenda items with the exception of items #4. Upon vote: All ayes. Motion carried. #4 Adopt Resolution No. 2006-55, being a resolution regarding the Labor Agreement with the American Federation of State, County, and Municipal Employees, employees, effective January 1, 2006- December 31, 2007 Nawrocki stated there was no information given on existing salaries, comparable cities, the Stanton Report, and a lack of discussion to make a decision. There were two work sessions; one was 15 minutes minus one councilmember and the other was 45 minutes and a councilmember was late. The employees of this bargaining group asked to meet with Councilmembers and it was ignored. Councilmembers should meet with them when they have concerns relative to city business. Some say this would conflict with city business, but he stated he did not agree. We need pertinent information to make the decision and should hear them out. Nawrocki referred to the across the board percentage adjustment as opposed to individual adjustments, and indicated that when the City Manager gets $6,000 over two years and the person plowing snow gets only $3,000. He agreed there needs to be a difference, but this system puts a gap that is further and further apart. The rich get richer and the poor get poorer. Motion by Kelzenberg, second by Williams, to waive the reading of Resolution No. 2006-55, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Kelzenberg, second by Williams, to adopt Resolution No. 2006-55, being a resolution regarding the Labor Agreement between the City of Columbia Heights and the American Federation of State, County, and Municipal Employees, effective January 1,2006 - December 31,2007. Upon vote: All ayes. Motion carried. RESOLUTION 2006-55 REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS AND AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, LOCAL NO. 495 WHEREAS, negotiations have proceeded between the American Federation of State, County, and Municipal Employees (AFSCME) Council No. 14, Local No. 495, representing clerical and technical employees of the City, and members of the the City's negotiating team, and said negotiations have resulted in a mutually acceptable contract for calendar years 2006 and 2007. WHEREAS, changes to the current contract are attached, and a copy of the 2006-2007 contract is available at the Office of the City Manager and is made a part hereof by reference; NOW, THEREFORE, BE IT RESOLVED that the contract agreement, as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 2006 and 2007 for AFSCME bargaining unit employees of the City; and BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. City Council Minutes May 8, 2006 Page 70f9 PUBLIC HEARINGS - none ITEMS FOR CONSIDERATION Other Ordinances and Resolutions 1) Second reading of Ordinance No. 1500, vacating a portion of Lookout Place. Peterson stated there is work to be done regarding the deed and items from the State. The agreements are signed with the adjacent property. They feel the date of June lzth will be appropriate. Motion by Williams, second by Kelzenberg, to table the second reading of Ordinance No. 1500, vacating a portion of Lookout Place, for Monday, June 12,2006, at approximately 7:00 pm in the City Council Chambers. Upon vote: All ayes. Motion carried. ADMINISTRATIVE REPORTS Report of the City Manager . 4152 Cleveland has received a demolition permit and one-half of the building is gone. Nawrocki stated that the materials from the demolition are laying all over the property and not being disposed of. Fehst stated that the owner has paid over $3,000 to get rid of materials. Nawrocki indicated there should be a time element. The dumpster is over flowing. . 4141 Jefferson Street area has been policed heavily. Vehicles have been towed. The owner has gotten into the building and stayed illegally. He has been sited for running an illegal business. They are working on the property again. We will continue our efforts in this area. Nawrocki stated that on Saturday they were working on three different cars; the police arrived and stopped it. Tonight the street was full of cars again. We need to do more than ticket, possibly obtain a restraining order for compliance with City Code. Fehst stated he would investigate that idea. . $200,000 CD block grant was received for the Mady's site or other sites if necessary. Nawrocki questioned when last year's audit would be distributed. Elrite stated it would be the end of May or beginning of June. Nawrocki questioned what department's budget is paying for the landscaping being done at the Library. Fehst stated that he was not sure. Nawrocki stated he has found that the Community Development Department charges $30,000 for administrative costs to the high rise. He asked why staff time for the industrial area is not charged back to the project. Fehst recommended this be discussed with the EDA. Administrative fees could be charged to the development project but would extend the TIF pay back period. Nawrocki listed properties to be checked for code violations: 51st and University, 4057 Van Buren, 4654 Tyler, 39th and Central, and the car wash next to Taco Bell. Nawrocki stated again that the State Auditor or the Secretary of State requested local governments submit suggestions for mandate reform. stated that the League of MN Cities a on St~ 's now that bankruptcy has been filed. Fehst indicated this would be reported at the EDA meeting. Williams referred to being locked into a protlt with Ryland Homes and that we are receiving City Council Minutes May 8, 2006 Page 8 of9 funds through building inspection and W AC/SAC fees. Fehst stated that was in the agreement. Williams stated that if we charged more in staff fees theses fees would be reduced. Fehst stated he would have to check on this. Williams stated that at 41 st and Van Buren a person was cleaning and working hard on their property. Williams indicated that Councilmembers could still meet with the union employees, however Linda Magee was negotiating with them and it would not be prudent to do so during negotiations. Fehst stated there are regular union meetings. Nawrocki stated that union members asked to meet and explain what they were asking for. Council has the ultimate responsibility, with staff handling the day-to-day discussions. Nawrocki stated that developers pay building permit fees, which fund the building official. He indicated at prior meetings that he did not have a financial report on the industrial area project, but has been told a report will be given at this month's EDA meeting. Report of the City Attorney - none CITIZENS FORUM Harold Hoium, 4321 5th Street, indicated that his property has been burglarized from October 2005 to May of2006. The police do not show up and the attorney has prosecuted no one. Fehst stated he would check with the Chief of Police. He reiterated the County Appraiser's statement that the buildings have no value. Hoium stated that the neighbors are concerned about fires. A resident complimented the Police Chief on the excellent job done by his staff on a stolen car arrest in front of his house. Peterson thanked any citizen that called 911 on this, as we need their help too. COUNCIL CORNER Nawrocki . Joined the tour of the Andover and New Brighton Community Centers. One-half of the committee attended, with no one attending from the school district. Fehst stated that the new school activity director was there. Feels the school will not be a really participant, since they had nothing in their last referendum to pay for gym space. Handout information is available. The Andover facility was $18.3 million and the New Brighton facility was $5 million. Spoke of operating costs and principal and interest payments. A $5 million facility would take 20 years to pay for the principal on the debt service and another 10 to 15 years to pay offthe interest. Keep this project simple, such as two gyms. The School District needs to be an equal partner and it must be subject to a referendum vote. New Brighton's facility was voted down, but was built anyway. Fehst proposed ajoint goal session with the School District to work in cooperation toward an activity center. The cost would be $1,300. This proposal will be discussed at the May 18 work seSSlOn. Diehm . Requested that staff research if the Andover community center went to a vote. Believed it did not. Nawrocki said he was told it had. Fehst stated that the YMCA runs it. Nawrocki stated that the City of Andover does not pay debt service, on(v operating costs. is tv1ay 20th will open house and they have a spring fJndraiser at 19-22. . Tomorrow is the Rising to New Heights meeting. She listed persons to contact for more information. . Values First values for the month are responsibility and accountability. Values First will host a l\J"..."">...,, 1\.11,,", J.."ly..l...:>.........J..) J.."Jl..I,.)I",J City Council Minutes May 8, 2006 Page 9 of9 breakfast for the Every Day Hero winners. . Personally saw our Police and Fire Departments in action again. Very impressed with their professionalism and speed to answer the call. Thanked them for everything they do. Williams . Our tax is ad valorum. If house values go up they pay a little more in tax and less if they come down. . There are 36 people on the community center advisory committee, with Pastor Dan Thompson as the Chairman. We will let the committee bring to us what the need is. The School Board is involved in this and they are on board with this. There are people from the schools on the committee. Fehst stated that Representative Barb Goodwin is also on this committee. . MNDOT is going to repair the fence on University. Fehst indicated he spoke to the District Manager but was not sure yet what would be done. Our citizens deserve this. . Thanked the Mayor and his family for putting on the ih Annual Prayer Breakfast. There was a full house. . Continue to pray for the health and peace of our citizens. Kelzenberg . Attended the performance of "Grease" at the High School and really enjoyed it. . Letter Carriers Annual Food Drive will be Saturday, May 13. Just place nonperishable food items by your mailbox and the Carries will collect them and donate them to the food shelf. Fehst read a compliment to the City of Columbia Heights from a Twin Cities news article. Peterson stated that there is an article in the Minnesota Meetings and Events magazine on the top five special spaces that can make your event come alive. The Heights Theater is one of the five best. Governor Ventura held an event there also. Williams pointed out how beautiful the view is now from the Council Chambers. Pastor Law stated he was pleased at how many wonderful new parishioners the developments would bring in. Peterson . Complimented Jean Kuehn, Special Projects Coordinator, who is geared up for planting with the Beautification Committee. He thanked these volunteers for their efforts. . Don't take ourselves too seriously, do a random act of kindness. ADJOURNMENT Mayor Peterson adjourned the meeting at 8:40 p.m. (~~~ ~~ Muscovitz, CMC ~ Deputy City Clerk/Council Secretary