Loading...
HomeMy WebLinkAboutContract 1890 UZ/~~/ZUUO ~~:UO rftA IO~ql~,q,~ OKr ~U"OULll"~ ~KUUr CONSULTING GROUP, INC. Transportation" Civil .. Structural. Environmental .. Planning" Traffic 9 Landscape Architecture.. Parking" Right of Way February 14, 2006 Proposal No P06084 Mr. Robert Streetar Community Development Director CITY OF COLUMBIA HEIGHTS 590 40th Avenue NE Columbia Heights, MN 55421 Dear Mr. Stteetar: SUBJECT: PROPOSAL FOR COLUMBIA HEIGHTS RENTAL RELOCATION PROJECT Based on your request we are pleased to submit this proposal for professional relocation services for the above referenced project. It is our understanding that there is one (1) business that will require relocation services. We would propose to carry out all the work as described in the attached Scope of Services. We will complete this work within a mutually agre-ed upon time schedule. Our estimated fee for the work described in the enclosed "Scope of Services" is $6,500. We propose that we be reimbursed for our services on an hourly basis for the actual time expended. Other direct project expenses, such as printing, supplies, reproduction, etc_, will be billed at cost, and mileage will be billed at the current allowable IRS rate for business miles. A signed copy of the proposal, either mailed or faxed to our office will serve as our notice to proceed. SRF Consulting Gtoup; Inc. would like to thank you for the opportunity to submit on this project. We look forward to working with you. Please give us a call if you have any questions or need additional information. Sincerely, SW CONSULTING GROUP, INc. /11 1( ../l I~/V I Ken Helvey Associate. ~ ~ --~ -0 ~w D. H~~en, PE, LS Principal APPROVED: / f:. ~/ /. /U - J';:::;z: / /-- t?L./ (1C/{L L. /1 1/ ~?--z.?-Y . . I .r {/ (slgnature) Name W4L.{";-'t. Ft:/-I>7 Title !X/'/' {,.-I7I/-f'j)nt t"'t-h/L KHlMDHJtlt Date .2 ill, / uti I I This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost estimate after 90 days from the date of this proposal. Encl osures H;\ROW\Proposals\Columbia Heights Rental Proposa!.doc One Carlson Parkway North, Suite 150. Minneapolis, Minnesota 55447-4443 Tel: 763-475-0010 . Fax: 763-475-2429 Case Plaza, One North Second Street Fargo, North Dakota 58102-4807 Tel: 701-237-0010 .. Fax: 701-237-0017 s rfco:n su It i ng. com An Equal Opportunity Employer Ll!:JVU~ U2/1lJ/2UUo IlJ:Ub l'AA fb.:5'1flJZ4Zl1 ~K~ ~V"~ULll"b bKuur qw VVu February 14, 2006 Page 10f3 SCOPE OF SERVICES A. Services (Commercial) A. Business Relocation Services Implementing the Project 1. SRF Consulting Group will distribute an informational booklet on business relocation assistance and all appropriate forms and data to each business expected to be displaced. At this time SRF will: . Obtain a signed receipt for the informational statement provided by SRF in accordance with applicable regulations. . Explain the business relocation program and the business's responsibilities to receive benefits. .. Explain how to receive various kinds of assistance in finding new locations. . Survey the business's relocation needs. 2. Upon the Contractor's initiation of negotiations to acquire the project site, SRF will: . Analyze the existing data to determine the appropriate documentation required and determine the eligibility of the business's relocation expenses for compensation. II Check the personal property inventory against the acquisition data to verify that each item on the inventory is personal property and eligible for relocation. . Assist the business in determining the more advantageous payment alternative to claim and provide further instructions on how to proceed. 3. Moving Expense Claims; . Assist the business in preparing specifications for work generally eligible for compensation. . Advise when necessary on procedure to obtain required bids. . Act when appropriate as agent in regard to accepting bids. e Analyze the bids to determine their reasonableness. U~/~~/~UUD ~a:uo rftA IOuq/u~q~~ ~K11 \...,.UJ'l.:)ULJ. J.l~u ut\uur Li!:JVU"t February 14,2006 Page 2 of3 .. Notify the business of the low acceptable bid. OIl When appropriate, inspect the move of personal property while in progress. OIl Assist the business in assembling all invoices, paid receipts, and other documentation necessary to substantiate its relocation claim. III When necessary analyze billings to determine their reasonableness. .. Assemble the appropriate claim form and documentation for signature and submission for approval. 4. Direct Loss Claims: e Develop a moving cost estimate and secure a direct loss appraisal for each item not to be moved. " Obtain business and contractor approval of the appraisal and moving estimate. l!I Notify the business to proceed with the sale and provide instructions regarding necessary record keeping. . Assist when necessary in the preparation of advertising. iii If necessary detennine that bonafide sale requirements have been met. l!I Assist the business with preparation of necessary documents and obtain required certifications of sales receipts, advertising, and so forth. 5. Fixed Payment Claims: III Determine eligibility of. the business to receive this alternate payment. l!l Review and analyze I.R.s. or other appropriate documents to determine limit of the payment. ". Assemble the appropriate claim forms and documentation for signature and submission for approval. U,llO/,UUO lO:UI VftA IO~qIO,q,~ ~nr ~UJ'~ULl.~U ~nuur Ll!:JVVU February 14, 2006 Page3 of 3 6. Other: . SRF shall prepare, at the Contractor's request, the required and proper formats to be used by the Contractor in notifying occupant being displaced about their relocation eligibility and benefits to which they may be entitled. SRF will also, upon the Contractor's request, assist the Contractor in the preparation of the required notices to vacate for delivery to the residents. . SRF shall search for replacement sites for the business being displaced and refer available suitable sites found to each business. SRF shall expend appropriate and necessary time searching for such referrals, documenting all time expended. SRF does not warrant that suitable referrals will be found. 7. Recommendations: III SRF will transmit to the Contractor the relocation c1aim(s) for its action. Recommendations will include the amount of payment to be made and any special considerations. 8. In completing this project, SRF does not assume the responsibility for: II Accounting and record keeping (except as related to the specific claim). III Payment for direct loss appraisals, property analyses, and moving cost estimates and/or bids. " Work associated with a relocation grievance andlor court preparation. . Site searching in excess of 4 hours per business of SRF's time.