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HomeMy WebLinkAboutMarch 6, 2006 street rehab OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS SPECIAL CITY COUNCIL MEETING MARCH 6, 2006 The following are the special meeting minutes for the Public Improvement Hearing of the City Council held at 6:30 p.m. on Monday, March 6,2006 in the City Council Chamber, City Hall, 590 40th Avenue N.E., Columbia Heights, MN CALL TO ORDER/ROLL CALL Mayor Peterson called the meeting to order and stated that Councilmember Nawrocki is in Washington D.C. attending the National League of Cities conference. Present: Mayor Peterson, Councilmember Williams, Councilmember Ericson Diehm, Councilmember Kelzenberg Absent: Nawrocki PUBLIC IMPROVEMENT HEARING: 2006 STREET REHABILITATION PROGRAM FOR ZONE 7B and lA A) Street Rehabilitation Proiects Presentation ofInfonnation on Street Rehabilitation Projects by Staff Kevin Hansen, Public Works Director, listed items presented in the Council packets. A sign up sheet was passed around. He indicated that three weeks ago a public informational hearing was held. The existing street rehabilitation program began in 1997 . We have been through every zone but this area of Zone 7B, and have been through Zone lA for more extensive repairs. He stated that staff rates the streets to determine the level of repair with a soil boring in each street, measuring the existing thickness of street, and we have Braun Intertec measure the strength of the street. Kathy Young, City Engineer, physically views the streets and counts cracks. Hansen explained the three treatment types to be used in these areas and what work would be done in each area. He indicated that some trees may need to be removed. Residents can apply for tree replacement. If sidewalks are hazardous they are replaced; we do not add sidewalks. The only storm sewer work done would be in the Gauvitte area. Water main replacement is proposed between 3 ih and 40th Avenues and west of University Avenue. These mains were installed in 1916 and joined with lead, which needs to be removed. This is primarily on 2nd and 2~ Street from 30th to 40th Avenues. Curb stop conditions will be detennined upon excavation. Hansen informed residents that there may be a potential that water services would need to be replaced. The water main replacement is not assessed, but the service to the home is the responsibility of the homeowner. Water may be shut off for one-half day during replacement. The sanitary sewer is in very good shape with the work only required on manholes. The cost of the proj ect is $1.1 million with assessments and city costs. The city does not assess overhead. Assessments are strictly based on construction costs. The city absorbs about 25 percent of the cost. The city pays one-half ofthe fully reconstructed streets, 30 percent for partial reconstruction, and 15 percent for mill and overlay. The assessment can be paid in full or placed on the property taxes. Full reconstruction payment is over 15 years and partial reconstruction and mill and over lay would be over eight years. This is on a unit rate and everyone pays the same. Upon approval another infonnational hearing will be held with the contractor and the residents. The project will take all summer. Property access will be limited during construction. Hansen listed some questions from the infonnational hearing: sidewalks will be replaced if needed, property access will be provided at the beginning and end of day, and construction will last most of the summer. B) Questions and Comments on Street Rehabilitation Projects Peterson opened the public hearing. City Council Agenda March 6, 2006 Page 2 of 4 Lorraine St. Germaine, 3926 2nd Street, questioned possible removal ofthe sidewalk in her area to save on the cost. Hansen indicated that would require a petition of75 percent ofthe affronting property owners. She questioned doing repairs less than full reconstruction. Hansen stated that a lesser process would have the street in the same condition in a short time. She asked if this would remove the street and curb. Hansen stated yes. Glen Stauffacher, owner of Profile Tool, stated he built the new building on Califol11ia Street and paid for a cul-de-sac. He stated he does not have an issue with the 3rd Street assessment, but has a problem with the large assessment on California Street. Hansen stated that we are following our existing policy on how assessments are applied, but we can look at this property. Stauffacher questioned how he would get delivery trucks in and out, as he is on a dead end. Hansen indicated that with a delivery schedule we will get them in and out. Stauffacher again asked that the assessment be reconsidered. Hansen stated that we could review our policy on the industrial site. Peterson asked ifhe is the only one affected. Hansen stated there is one other business on California Street, LaMott Business. Connie Kallenbach, 3804 2nd Street, asked ifthe alleys are in this proposal. Hansen stated the policy on alleys would require a petition by adjacent property owners. Kelzenberg asked ifher alley was bad. She stated yes. Terry Barber, 3848 2nd Street, questioned the need for a new sewer. Hansen stated the proposal is for a new water main, not sewer. It would be a $1,500 charge for a water service replacement from the water main to the house. The need for this can not be detennined until the time of the project. In the past only about 25 percent of the homes required replacement. Barber asked if their sidewalks would be replaced. Hansen stated it would only be the streets in her area. Barb Berkland, 3753 2nd Street, asked how she would get out of her property. Hansen suggested if you have an alley you use that or park on the side street. Steve LaMott of LaMott Enterprises, 3905 California Street, indicated concern about access for trucks and deliveries. Hansen stated that 39th Avenue is a mill and overlay, so there should only be a problem the day the surface is removed and one day for the overlay. Lamont stated his parking area is not in good shape and he would like to coordinate replacement ofthis area. Hansen stated that Mr. LaMott should contact him in May. Steve Smith, 3802 2nd Street, questioned partial reconstruction. Hansen explained the process. Kay Kloncz, 3800 2 Yz Street, questioned ifhe only has to pay for 2Yz Street. Hansen stated yes. He asked if the city has liability insurance for damage to property. Hansen stated that the city, through the bidding process, requires the contractor to have insurance. C) Close the Public Hearing Motion by Kelzenberg, second by Williams, to close the Public Hearing on the 2006 Street Rehabilitation Project # 0502. Upon vote: All ayes. Motion carried. D) Consideration of Resolution Motion by Kelzenberg, second by Williams, to waive the reading of Resolution No. 2006-31, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Kelzenberg, second by Williams, to adopt Resolution No. 2006-31, being a resolution ordering improvements for Zone 7B and lA Street Rehabilitation. Upon vote: All ayes. Motion carried. City Council Agenda March 6, 2006 Page 3 of 4 RESOLUTION 2006-31 BEING A RESOLUTION ORDERING IMPROVEMENT AND THE PREPARATION OF PLANS FOR ZONES 7B AND 1A STREET REHABILITIATION CITY PROJECT 0502 WHEREAS, Resolution 2006-12 of the Columbia Heights City Council adopted the 23rd day of January, 2006, fixed a date for a Council hearing on the proposed improvement bounded on University Avenue on the east, 3 ih Avenue on the south, California and Main Street on the west, and 45th Avenue on the north, and Reservoir Blvd on the east, 37th Avenue on the south, Central Avenue on the west and 45th Avenue on the north, AND WHEREAS, ten days' mailed notice and two published notices of the hearing a week apart were given, and the hearing was held thereon the 6th day of March, 2006, at which all persons desiring to be heard were given an opportunity to be heard thereon. WHEREAS, the Council determines to proceed with this local improvement, a portion of the cost being defrayed by special assessments under Charter provisions. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: 1. That the location and extent of such improvements is as follows: FULL STREET RECONSTRUCTION 1. 38th Avenue Dead-end to Main Street 2. 2nd Street 37th Avenue to 38th Avenue 3. 2nd Street 39th Avenue to 40th Avenue 4. 2Yz Street 3ih Avenue to Edgemoor Place 5. Edgemoor Place 2Yz Street to 3rd Street Work includes required utility reconstruction/repair, required water service replacement! repair, new granular subbase if needed, new aggregate base, new concrete curb and gutter with driveway aprons, new bituminous surfacing, required concrete or bituminous driveway and walk/step replacement, sod restoration, miscellaneous construction items, and appurtenances. PARTIAL STREET RECONSTRUCTION 1. California Street 39th Avenue to Cul-de-sac 2. 2nd Street 38th Avenue to 39th Avenue 3. 2Yz Street Edgemoor Place to 3rd Street 4. 3rd Street Edgemoor Place to 40th Avenue Work includes required utility reconstruction/repair, required water service replacement! repair, new granular subbase if needed, new aggregate base, spot replacement of curb and gutter with required concrete or bituminous driveway and walk/step replacement, new bituminous surfacing, sod restoration, miscellaneous construction items, and appurtenances. MILL AND OVERLAY 1. 39th Avenue California Street to Main Street 2. Edgemoor Place 2Yz Street to 40th Avenue 3. 3rd Street 38th Avenue to Edgemoor Place 4. 38th Avenue 3rd Street to Dead-end 5. 42nd Avenue 2nd Street to 3rd Street 6. 2nd Street 43rd Avenue to 44th Avenue 7. Tyler Place 43Yz Avenue to 45th Avenue 8. 43Yz Avenue Dead-end to Cul-de-sac 9. 44Yz Avenue Tyler Place to Cul-de-sac 10. Buchanan Street 44Yz Avenue to 45th Avenue Work includes required utility reconstmction/repair, spot replacement of curb and gutter with required concrete or bituminous driveway and walk/step replacement, milling of existing street surface, new bituminous surfacing, sod restoration, miscellaneous construction items, and appurtenances. 2. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 3. Such improvement is hereby ordered as proposed in the Council Resolution adopted 23rd day of January, 2006. 4. These improvements shall also be known as Project 0502 and PIRs: CV 2006-7B-02-00 1 for Full Street Reconstruction, CV 2006-Z7-03-001 for Partial Street Reconstruction, and CV 2006-Z7-44-001, CV 2006-Z1-44-001, CV 2006-Z1-44-002 for Mill and Overlay. 5. The City Engineer, Kevin Hansen, is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. City Council Agenda March 6, 2006 Page 4 of 4 ADJOURNMENT Mayor Peterson adjourned the meeting at 7:15 p.m. p~~ vVlW-e,~ Patricia Muscovitz, CMC Deputy City Clerk/Council Seer ary