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HomeMy WebLinkAboutMarch 6, 2006 Work Session CITY OF COLUMBIA HEIGHTS Mavor Gwy L. Peterson Councilmembers Robert A. Williams Bruce Nawrocki Tammera Ericson Die/IIII Bruce Ke/zenberg Citv Manaaer Walt Fehst 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www.ci.columbia-lzeiglzts./1ln.us ADMINISTRA TION NOTICE OF CITY COUNCIL MEETING ************ to be held in the CITY OF COLUMBIA HEIGHTS as follows: Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: COLUMBIA HEIGHTS CITY COUNCIL MARCH 6, 2006 4:00 P.M. CONFERENCE ROOM 1 WORK SESSION AGENDA 1. Gymnasium/community center study 2. Youth Commission - Tim Wellman 3. Beer and Wine license request by pool hall The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handcapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDDI706-3692 for deaf or hearing impaired only) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER DATE: TO: FROM: RE: MEMORANDUM MARCH 3, 2006 MAYOR PETERSON COUNCILMEMBER WILLIAMS COUNCILMEMBER NAWROCKI COUNCILMEMBER ERICSON COUNCILMEMBER KELZENBERG BOB STREET AR, COMMUNITY DEVELOPMENT DIRECTOR MARCH 6, 2006 WORK SESSION - COMMUNITY CENTER All materials for the community center item will be handed out at the meeting on Monday night. [Patty Muscovitz - Fwd: FW: Columbia-Heights Youth Commission... Pag81l From: To: Date: Subject: Walt Fehst Patty Muscovitz 2/3/06 3:42:00 PM Fwd: FW: Columbia Heights Youth Commission... Please on agenda for march worksession >>> "Diehm Tami" <tdiehm@winthrop.com> 2/3/200612:00 PM >>> Jim, This fall, I met with Tim Wellman who is very anxious to organize a Youth Commission in Columbia Heights. He has drafted these documents and would like the council to consider approving them. I suggested to Walt that we could add this as an agenda item to a March work session, but I thought that I should forward the documents to you - perhaps you have some knowledge of Youth Commissions in general? Thanks - Tami From: Wellman, Timothy fmailto:TimothV.Wellman@fhr.coml Sent: Monday, November 14,20058:38 AM To: Diehm Tami Subject: RE: Columbia Heights Youth Commission... Mrs. Tami Ericson-Diehm, Thank you for your time and patience the other day when we met I was very pleased we had talked. I'm glad we share many views about this youth commission. I'm sure we'll be able to get this thing rolling a lot faster now with your help thank you. By the way I've enclosed the word files you will need or at least will help you with revisions to any of the materials I gave you. Let me know if you need anything Tami I always have my cell phone on and don't care when you call because my job is on-call already so I'm used to it. Respectfully, Timothy D. Wellman Jr. . Friday, May 06, 2005 To those of you who could not make this meeting. I have prepared a short detailed brief on what the meeting will cover as far as topics that I will discuss. If you have any questions or concerns please feel free at any time to contact me. On December 22, 1997 the Columbia Heights City Council had partaken in a historic event by appointing twelve youths from the City of Columbia Heights. This commission was the first one developed in the United States. These twelve youths will now be known as the "Columbia Heights Youth Initiative Commission". The commission will represent all youth in the city limits from the ages of 18 and younger. The objectives of this commission were to: · To advocate for youth and their environment as a community priority. · To promote the development of youth educationally, physically, emotionally, and socially. · To identify and prioritize unmet needs of area youth. · To recommend strategies and solutions to meet identified needs of youths. · To encourage community and school involvement through dissemination of information. · To evaluate commission activities on an ongoing basis. · To promote the seven identified core values of "Values First". By-Law Revisions: Article III. Section I: Switched total commission representatives from (16) to (20). I felt this would get more youth involved in the commission; however I didn't make it too large to be a problem. Yet I needed to increase the total though to create room for t.lJ.e added age group. Switched total of students chosen from city schools and home schools from (14) to (12) representatives. This is just to ensure that only (2) from each grade become appointed and then starting at the age of 18 through 21 there will be (2) representatives per age group. Hence forth a total of (20) representatives. I felt that basically 2 from each grade/age group will equal the playing field for all voting, views, and opinions. This commission in all population respects will resemble the U.S. Senate. Article III. Section II: Switched total representatives selected from schools within Columbia Heights from (14) to (12) to reflect prior change above. Had also changed the total representatives for nth and 12th grade from (3) representatives a grade to (2) a grade. Had revised the maximum age limitation on the commission from (19) to (21) years of age to broaden our scope of applicants, knowledge, and experience. Had totally revised the re-election terms in order to retain the youth commission representatives, and the knowledge that is gained by these youth during their term. It has been determined that the knowledge gained by a commission member during their term is a valuable asset to our communities. Short Term Goals: · Re-establishment of the commission in the city of Columbia Heights. · Reaching out to the youth in the communities. · Emphasizing the importance of a voice for the youth in the communities. Long Term Goals: · Improving co-operation and communication between adults, youth and the schools. . Demand the public set education for youth as "Priority #1". . Demand the public listen to the voice of "youths" for future planning. Thank you for your supports in this project it is greatly appreciated. Along with this letter you shall find three main documents: . The Youth Initiative Commission by-laws with noted revisions in red ink. . The Ten Commandments for the Youth Commission Representative. . The Youth Initiative Commission application for appointment. Please read through all documents and get back to me with any info or ideas for any new thoughts. Respectfully Yours, Timothy D. Wellman Jr. 1261 Birch Point Road #5 Eagan, MN 55123 Cell# (763) 412-5848 Work # (651) 437-0653 Columbia Heights Youth Commission Application for Appointment Name: Address: Phone #: Gradel Age: How much time will you be able to commit to this "Youth Commission"? What ldnd of asset will you be for the "Youth Commission"? Are you involved in any other activities at school, or have ajob? Why do you want to become a "Youth Commission" member? What are some major problems or concerns that you would like to address or bring up to discuss at a "Youth Commission" meeting? Signature: Date: Resolution No. 98-81 Being a resolution amending resolution no. 97-38. Pertaining to the by-laws and procedures of the Columbia Heights Youth Initiative Commission. Resolution No. 97-38 shall hereafter be amended to read as follows: Being a resolution establishing the City of Columbia Heights Youth Initiative Commission and approving its by-laws and procedures. Be it resolved by the Youth Initiative Commission of the City of Columbia Heights, that the following rules of procedure are adopted: Article I. Name Whereas: The Youth Initiative Commission is established and so named in accord with city code. Article: II. Purposes and Objectives Whereas: The goals of the Youth Initiative Commission are as follows: · To advocate for youth and their environment as a community priority. · To promote the development of youth socially, emotionally, spiritually, educationally, and physically. · To identify and prioritize unmet needs of area youth. · To recommend strategies and solutions to meet identified needs of youth. · To encourage community and school involvement through dissemination of information. · To evaluate commission activities on an ongoing basis. · To promote the seven identified core values of "Values First". Article III. Membership and Voting Section I. Whereas: The Youth Initiative Commission shall consist of twenty members. Twelve are chosen from students attending schools licensed by the State of Minnesota and home schools located within the City of Columbia Heights. Section II. Whereas: The distribution of the twelve selected from schools located within the City of Columbia Heights is as follows: A total of (4) from grades 7th thru 8th. A total of (4) from grades 9th thru 10th. A total of (4) from grades Hth thru 12th. However if problems arise finding volunteers the total of (4) per every two grades can be offset with more volunteers from the other grade it's paired up with, or vice versa. Two youths who reside within the corporate limits of Columbia Heights and/ or Hilltop but do not attend a school located within Columbia Heights are also selected to serve as at-large members of the Youth Initiative Commission. Whereas: The Youth Initiative Commission itself will have input in the selection process. Whereas: Youth Initiative Commission members will only serve a maximum of (3)-2 year terms. They may however choose to become a "Community Representative" once fulfilling all (6) years of a term as a "Youth Initiative Commission Melnber" . Whereas: Each member of the Youth Initiative Commission shall be entitled to vote at all regular and special meetings of the commission. Whereas: Youths with expired terms may also act as "advisors" but do not have voting privileges. Section III. Whereas: Anytime a member does not record his/her vote an abstention must be entered as such in the minutes with a reason recorded. Article IV. Meetings of the Commission. Section I. Whereas: Regular meetings of the Youth Initiative Commission shall be held each month. Specific times and locations to be determined at the first meeting along with the selection of officers. Section II. Whereas: A majority of the members of the Youth Initiative Commission shall constitute a quorum in order to accomplish Youth Initiative Commission business. Section III. Whereas: At least three days' notice reminder of each monthly and special meeting shall be given to each member of the commission in any form (orally, written, email, etc.). Whereas: Such notice shall state the date, time, place, and purpose of the meeting. Section IV. Whereas: Any Youth Initiative Cormnission melnber missing three meetings without satisfactory explanation to the commission may forfeit his/her membership. The commission, by resolution, may recormnend to the City Council and School District #13 that such a member be replaced by a person to serve the remainder of that members term. Section V. Whereas: A commission member who attends a meeting of the City Council and/ or School Board as a representative of the Youth Initiative Commission should follow these guidelines: · Copies of any report should be made available to each member of the City Council and/or School Board. Such a report may be delivered in any form (orally, written, email, etc.). · The representatives should answer questions about the Youth Initiative Commission's policies if these are addressed to him/her by the City Council and/ or School Board. · The representatives should support the Youth Initiative Commission's majority report and should not present his/her own point of view nor that of the minority unless specifically asked. · The representative may ask the City Council and/or School Board to meet jointly with the Youth Initiative Commission before making a determination which reverses or is contrary to the recormnendation of the Youth Initiative Commission. · Meetings for the sUlllffier months; June thru August can be suspended by a majority vote of the Youth Initiative Commission. Article V. Officers The officers of the Youth Initiative Cormnission shall be Chairperson, Vice Chairperson, and Secretary. · The Chairperson shall preside at all meetings. The duties of this office shall also include; initiating meetings, calling meetings to order; doing public presentations or delegating another member to do so; encouraging participation from all committee members; following up on problems of member non- attendance; arranging for speakers at committee meetings; setting up agenda. · The Vice Chairperson shall perform all the duties of the Chairperson in his/her absence. The duties of this office shall also include; assisting Chairperson with any agreed upon task; perform duties of administrative recorder in his/her absence; securing another member to perform these duties; setting up agenda. · A Secretary shall be elected to serve in the absence of the Chairperson to open any meeting. The duties of this office shall also include; recording member attendance at meetings; informing chairperson of members that are reaching absence limit; taking minutes at meetings; setting up agenda; official correspondence; seeing that staff person receives minutes/agenda by deadline; meeting with staff person at recorder's convenience for editing. · The Secretary shall be responsible for keeping records of the Youth Initiative Commission and performing such other services for the commission as are customary to this role. Section I. Election of Officers The members shall elect all officers for the Youth Initiative Commission for terms of one year and each shall hold office until they shall resign or shall be removed or disqualified or until their successors are elected. Elections shall be held in September of each year. Section II. Vacancies of Officers In case any office of the Youth Initiative Commission becomes vacant by resignation, retirement, removal, disqualification, illness, death or any other cause, a majority vote of the membership, shall elect an officer to fill the unexpired term. The officer elected shall hold office and serve until the next election of officers. Article VI. Sub-Committees Section I. The Chairperson shall appoint sub-committees as needed. Section II. The Chairperson may appoint a chairperson for each sub-committee or may serve in this capacity himjherself. Section III. The Chairperson is an ex-officio member of all sub-committees. Article VII. Amendments to By-Laws These by-laws may be amended by the City Council by a recommendation of the majority of the Youth Initiative Commission at any regular meeting providing that a notice of such amendment requests be given at the preceding regular meeting. Article VIII. Rules Except where otherwise provided by these rules, the proceedings of the Youth Initiative Commission shall be governed by "Roberts' Rules of Order; Revised" . Now; Therefore be it resolved that the Columbia Heights City Council hereby establishes a "Youth Initiative Commission" and approves its by-laws and procedures. COLUMBIA HEIGHTS POLICE DEPARTMENT TO: Mayor Gary Peterson City Manager Walt Fehst FROM: Thomas M. Johnson, Chief of pOlice~ SUBJECT: Request from Jimmy's Pro Billiard's for Beer and Wine License DATE: March 1,2006 On Febmmy 16, 2006, City Mmlager Walt Fehst and I met with the owner of Jimmy's Pro Billiards, Jimmy Wetch. Mr. Wetch advised us that his business was not doing well and he felt it was because all of the other billiard halls in the area have some type ofliquor license. Mr. Wetch felt that ifhe could get a beer and wine license that he could once again be competitive in the billiards business. The City Manager and I reviewed our current City Ordinance #5.502 with Mr. Wetch. We noted that under 5.502(B) "pool halls" are not identified as a business that may be granted an "on-sale" beer license. We also noted it is a requirement of 5 .502(B) that establishments having an "on-sale" beer license that "they prepare and serve food for consumption on the premises." Mr. W etch advised that he has packaged han1burgers he heats in the microwave. I advised him I did not feel this met the intent of the ordinance. It was also pointed out to Mr. Wetch that his location cannot be within 300 feet of any school or church-5.502(K)(9). I advised that we would have to check on this to make sure this is the case. I also advised that no person under 18 years of age shall be employed on the premises, except that persons under 18 years of age may be employed as musicians, bus boys, and kitchen help- 5.502(L)(5); that no person or customer, other than the licensee and his employees, may remain on any licensed premises after 1 :30 a.m.-5.502(L)(6); that no licensee shall permit 18, 19, and20-year oIds to remain on the premises unless to perform work for the establishment, including the sale or serving of alcoholic beverages, consume meals, and attend social functions that are held in a portion ofthe establishment where liquor is not sold-5.502(L)(9). I gave Mr. Wetch a copy ofthe ordinance and we explained it would take two readings at separate City Council meetings and thirty days if the ordinmlce were changed by the City Council. I also contacted the police chiefs in Coon Rapids, Fridley, and Spring Lake Park to fuld out how they are handling liquor licenses in their billiard halls. Fridley sent back a copy of their ordinance and advised Fridley's closing time is 2:00 a.m., which means the establishment must be completely closed at that time. This is a change from past history where the billiard halls, like ours, stay open until 3 or 6:00 a.m. Apparently, the Coon Rapids location has a pull-down cage around the liquor/bar area and at 1:00 a.m. this area is closed off to the public and all beer, wine, or liquor is picked up in the billiard hall. Only pop and coffee are available after closing. Spring Lake Park has Mayor Gary Peterson City Manager Walt Fehst Page 2 issued a beer and wine license and the establishment has requested a liquor license. Thus far, the Spring Lake Park City Council has stated they will not go beyond the beer and wine license. They must close at bar closing time also. The issues these licenses create are an additional dlinking establishment in your city, which I believe we have a sufficient number at this time. It creates additional work for our officers at a time when we are very busy already with dnmken people trying to drive home on our streets, domestics, fights, public urination, etc. It also adds to our bar checks that we do periodically at bar closing time. As you may recall, we had lowered the age to 14 to be in the pool hall without a parent or guardian. If a beer license were issued, the beer license ordinance would require that age to be raised to 18. Mr. Wetch has been and is a good businessman in our city. We all want his business to be a success. I am not sure adding another liquor "beer" license to our mix will assure Mr. Wetch of a successful business. Mr. Wetch also needs to check with Anoka County to see what the requirements for coolers, etc. are for beer and wine. I am not sure his comment on having a cooler behind his counter will satisfy the Anoka County Health inspectors. There are many hurdles to get over if the City Council decides to change the ordinance and issue a beer license to Jimmy's Pro Billiards. It is the suggestion ofthe police department that we not go in this direction and that we leave the city ordinance as it is. However, if the City Council decides to make the changes noted, we will work with the Council and Jimmy's Pro Billiards to make the changes and for Jimmy's to have a successful transition. TMJ:mld 06-041 Attachments c: City Council Members Liquor and Beer 53 MANUFACTURER. A person who, by a process of manufacture, fermenting, brewing, distilling, refining, rectifying, blending, or by the combination of different materials, prepares or produces intoxicating liquor for sale. MINOR. A person less than 18 years of age. OFF -SALE. The sale of alcoholic beverages in original packages for consumption off or away from the licensed premises only. ON-SALE. The sale of alcoholic beverages by the glass or by the drink for consumption on the licensed premises only. ORIGINAL PACKAGE. A sealed or corked container in which the liquor is placed by the manufacturer. PERSON. The term PERSON includes a natural person of either sex, a partnership, a corporation or association of persons, and the agent or manager or employee of any ofthe aforesaid. The singular includes the plural, and the masculine pronoun includes the feminine and neuter. PREMISES. The inside of the building itself or the leased space inside a building as submitted on the floor plan submitted in conjunction with the initial application for license. Outside areas, such as any patios, parking lots or other areas shall not be included unless specifically listed on the license. RESTAURANT. An establishment, other than a hotel, of which the major business is preparing and serving of lunches or meals at tables to the general public to be consumed on the premises. RETAIL. Sale for consumption. SALE or SELL. These terms shall mean and include all barters and all manners or means of furnishing intoxicating liquor as herein described. WHOLESALE. Any sale for purposes of resale. WHOLESALER. A person who sells alcoholic beverages to persons to whom sale is permitted from a stock maintained in a warehouse in the state. . WINE. The product made from the normal alcoholic fermentation of grapes, including still wine, sparkling and carbonated wine, wine made from condensed grape must, wine made from other agricultural products than sound, ripe grapes, imitation wine, compounds sold as wine, vermouth, cider, perry and sake, in each instance containing not less than 0.5% nor more than 14% alcohol by volume for nonindustrial use. WINE does not include distilled spirits. COrd. 1416, passed 7-24-00) 54 Columbia Heights - Commercial Licensing ~ 5.502 3.2% MALT LIQUORS (BEER). ( (A) No person, except the holder of intoxicating liquor licenses, wholesalers and manufacturers to the extent authorized by law, shall deal in or dispose of by gift, sale or otherwise, or keep or offer for sale, any beer within the city without first having received a license as hereinafter provided. Licenses shall be of three kinds: (1) Retail "On-Sale" 3.2% Beer; (2) Retail "Off-Sale" 3.2% Beer; and (3) Retail Temporary "On-Sale" 3.2% beer. (B) "On-Sale" 3.2% beer licenses may be granted only to bona fide clubs, bowling establishments, restaurants and hotels where food is prepared and served for consumption on the premises or to the city for municipal facilities and events. "On-sale" 3.2 beer licenses shall permit the sale of beer for consumption on the premises only. (C) "Off-sale" 3.2% beer licenses shall permit the sale of3.2% beer at retail in the original package for consumption off the premises only. (D) ''Temporary on-sale" 3.2% beer licenses may be granted to clubs, charitable, religious, or nonprofit organizations, or to the city for municipal facilities and events only. "Temporary on-sale 3.2%f beer licenses shall be subject to any special terms and conditions as the City Council may prescribe. No more than 3 four-day, 4 three-day, 6 two-day, or 12 one-day temporary licenses, in any combination not to exceed 12 days per year to anyone organization or for anyone location, within a 12-month period. No more than one temporary license to anyone organization or for anyone location, within any 3D-day period. ( (E) Every application for a license to sell beer shall be made on a form supplied by the city. Applications shall be filed with the Clerk. It shall be unlawful to make any false statement in an application. By submitting an application, the applicant consents to any and all investigations the city deems appropriate and waives any claims the applicant may have. Copies of the application shall be submitted to such other city departments as the City Council shall deem necessa.ry for verification and investigation of the facts set forth in the application. (F) Applications for beer licenses shall state the following: (1) Whether the applicant is a natural person, partnership, corporation or other form of organization; (2) Full legal name of applicant and applicant's spouse, place and date of birth, street residence address and length oftime at that address ofthe applicant and applicant's spouse; and any other information deemed necessary by the City Councilor issuing authority. Liquor and Beer 55 (3) Three character references. (4) The nature of any other business to be operated in conjunction with the sale of beer and whether the applicant is the owner or operator of such other business, and if so, the length oftime in such business. (5) In the case of corporations, partnerships, and other organizations, such information relating to the identity of each officer, director and partner as required in division (F)(2). (G) In the case oftemporary beer applications, the application shall include the requirements as stated in division (F) as well as the following information: (1) Name and address of club/church. (2) Full legal name of person in charge of event if not applicant, spouse's full legal name if applicable; date ofbirth, residence street address and length oftime at that address of person in charge and spouse; and any other information deemed necessary by the City Council or issuing authority. (3) Site plan of the area where sales will occur indicating the size, location and nature of the premises planned to be used along with a depiction of its relationship to the adjacent premises. (4) Certificate of incorporation. (5) Statement from property owner granting permission to applicant for use of the premises on which the stated activity is proposed. (6) Executed signature of an officer of the club/church. (H) All applications shall be referred to the Chief of Police. The Chief of Police or bis designee is empowered to conduct any and all investigations to verify the information on the application, including ordering a computerized criminal history inquiry obtained through the Criminal Justice System and/or a driver's license history inquiry as recorded by the State Department of Public Safety on the applicant. An investigation fee as set by City Council resolution shall accompany each application. The application shall also be referred to the Chief of the Fire Department, the Building Official and the City ~lanning and Zoning Department for a report indicating whether said premises are in compliance with applicable ordinances and regulations. A public hearing shall then be held before the City Council, at which time the application for a license shall be considered. Opportunity shall be given to any person to be heard for or against the granting of the license at a public hearing. The Council may accept or reject the license application in its discretion upon completion of the public hearing. 56 Columbia Heights - Commercial Licensing (I) Each license shall be issued to the applicant only and shall not be transferable to another holder. ( Each license shall be issued only for the premises described in the application. (1) For temporary on-sale licenses, if the event is postponed because of weather, the City Manager or his designee has the authority to change the effective dates of the license, as long as the total amount of hours app!oved by the City Council does not change. (K) No license shall be granted to any person: (1) Who is under 21 years of age. (2) Who has been convicted of a felony, or any law of this state or local ordinance relating to the manufacture, transportation or sale of3.2% malt beer or of intoxicating liquors. (3) For the sale of3.2% malt liquor on any premises also occupied by a previous licensee who was convicted of a violation of this section. (4) Who is a manufacturer of beer or who is interested in the control of any place where beer is manufactured. (5) Who is not a citizen ofthe United States or a resident alien, or upon whom it is impractical to conduct a background and financial investigation due to the unavailability of information. (6) Who is not of good moral character and repute. (7) Who is or, during the period of this license, becomes the holder of a federal retail liquor dealer's special tax stamp for the sale of intoxicating liquor at such place. (8) Who is not the proprietor of the establishment for which the license is issued. In the case of a temporal")' beer license, no license shall be issued to any applicant who is unable to demonstrate that the applicant has permission to use the premises proposed to be licensed on the dates for which the license is sought. (9) No license shall be issued to any applicant for a location within 300 feet of any school or church, unless such license has been previously approved when no school or church was so situated. (L) Licenses granted pursuant to the provisions of this chapter shall be subject to the following conditions: (1) No gambling, nor any gambling device allowed that is prohibited by law. Liquor and Beer 57 (2) All licensees under this section shall allow the business premises to be inspected by police or health officials at any time. (3) No sale of 3.2 % malt liquor (beer) may be made between 1 :00 a.m. and 8:00 a.m. on the days of Monday through Saturday, nor between 1 :00 a.m. and 12:00 noon on Sunday. (4) No licensee who is not also licensed to sell intoxicating liquor shall sell or permit the consumption or display of intoxicating liquors on the licensed premises or serve any liquids for the purpose of mixing with intoxicating liquor. The presence of intoxicating liquors on the premises of such a licensee shall be prima facie evidence of possession of intoxicating liquors for the purpose of sale; and the serving of any liquid for the purpose of mixing with intoxicating liquors shall be prima facie evidence that intoxicating liquor is being permitted to be consumed or displayed contrary to this section. (5) No person under 18 years of age shall be employed on the premises, except that persons under 18 years of age may be employed as musicians, bus boys and kitchen help. (6) No person or customer, other than the licensee and his employees, may remain on any licensed premises after 1 :30 a.m. (7) No licensee or his agent shall serve beer or permit the sale of beer to any person under 21 years of age. (8) Every licensee shall be responsible for the conduct of his place of business and shall maintain conditions of sobriety and order. The act of any employee on the licensed premises authorized to sell beer there is deemed the act of the licensee as well, and the licensee shall be liable to all penalties provided by ordinance, statute, or regulation equally with the employee. (9) No licensee shan permit 18, 19 and 20 year aIds to remain on the premises unless to perform work for the establishment including the sale or serving of alcoholic beverages, consume meals, and attend social functions that are held in a portion of the establishment where liquor is not sold. (10) No licensee shall permit in any licensed establishment, or any adjoining property owned or leased by the licensee, any boxing, wrestling, or any other form of entertainment whose primary purpose is physical contact by striking or touching an opponent with hands, head, feet, or body. Team sports, in which physical contact is incidental to the primary purpose of the game such as basketball, volleyball, soccer, football, baseball, hockey, and softball, are not included among activities prohibited by this section. (M) No license shall be granted for sale on any premises where a licensee has been convicted of any violation of this section, or of the state beer or liquor law, or where any license hereunder has been revoked for cause until one year has elapsed after such conviction or revocation. (N) No "on-sale" license shall be granted for a bona fide club which has not been in operation and eligible to receive a license for at least one year immediately preceding the application for a license. 2005 S-1 58 Columbia Heights - Commercial Licensing (0) (1) Each application for a license must be accompanied by the applicable license and investigation fees payment in full. As stated in ~ 5.103(E)(I): "Fees shall not be prorated unless specifically authorized herein, or by City Council resolution, and are not refundable for any reason, including license revocation, suspension, denial or termination of the licensed activity." The annual fee for an "on-sale" and "off-sale" license shall be as set by City Council resolution. ( (2) No license shall be issued for a temporary beer license unless the applicant has first paid an application fee and a license fee in an amount set by resolution of the Council. In the absence of a resolution, the application fee shall be $500 and the license fee shall be $100 per day or portion thereof. (P) "On-sale" and " off-sale" licenses shall expire on the last day of December in each year. Each such license shall be issued for a period of one year, except that if a portion of the license year has elapsed when the application is made, a license may be issued for the remainder of the year. "Temporary on-sale" licenses are only good for the dates, times and locations specifically stated on the license. (Q) (1) At the time of filing an application for anyon-sale or off-sale 3.2 % malt liquor license, the applicant shall file with the Clerk proof of financial responsibility for liability. The issuer or surety on any liability insurance policy or bond shall be duly licensed to do business in the State of Minnesota, and all documents shall be approved as to content, form and execution. The licensee and the city shall be named as joint insured on the liability insurance policy. The policy shall be effective for the entire license year. (2) Proof of financial responsibility may be provided by supplying to the Clerk any of the following items: (a) A certificate that there is in effect for the license period an insurance policy providing at least $50,000 of coverage because of bodily injury to anyone person in anyone occurrence, $100,000 because of bodily injury to two or more persons in anyone occurrence, $10,000 because of injury to or destruction of property of others in anyone occurrence, $50,000 for loss of means of support of anyone person in anyone occurrence, and $100,000 for loss of means of support of two or more persons in any one occurrence; or (b) A bond of a surety company with minimum coverages as provided in subdivision (a); or (c) A certificate of the State Treasurer that the licensee has deposited with that office $100,000 in cash or securities which may legally be purchased by savings banks or for trust funds having a market value of $100,000. (R) These licensees must provide the same insurance provided in division (Q). The location of the event and date of the event must be indicated on the certificate of insurance. 2005 S-1 Liquor and Beer 59 (5) Any liability insurance required by this section must provide that it may not be canceled for: (1) Any cause, except for nonpayment of premium, by either the insured or the insurer unless the canceling party has first given 30 days' notice in writing to the issuing authority of intent to cancel the policy; and (2) Nonpayment of premium unless the canceling party has first given ten days' notice in writing to the issuing authority of intent to cancel the policy. (T) The operation of an on-sale, off-sale, or temporary on-sale beer license without having on file at all times with the city the liability insurance policy or other evidence of financial responsibility required herein shall be grounds for immediate revocation of the license. Notice of cancellation of a current liquor liability policy serves as notice to the licensee of the impending revocation and unless evidence of compliance with the financial responsibility requirements of this section are presented to the Clerk before the termination is effective, the license will be revoked instantly upon the lapse in coverage. (U) Every license shall be granted subject to the conditions and provisions of this section and of other applicable ordinances of the city or state law. (V) All licensed premises shall have the license posted in a conspicuous place at all times. (W) No manufacturer or wholesaler of beer shall have any ownership of or interest in an establishment licensed to sell at retail contrary to the provisions of M.S. S 340A.308, as it may be amended from time to time. No retail licensee and manufacturer or wholesaler of beer shall be parties to any exclusive purchase contract. No retail licensee shall receive any benefits contrary to law from a manufacturer or wholesaler of beer and no such manufacturer or wholesaler shall confer any benefits contrary to law upon a retail licensee . (X) Any peace officer shall have the unqualified right to enter, inspect and search the premises of a licensee during business hours without a search and seizure warrant and may, in the absence of a license to sell intoxicating liquor, seize all intoxicating liquors found on the licensed premises. Business hours shall be deemed any time when licensee or employees are present on the premises. Refusal to permit such inspection is a violation of this section and grounds for revocation of license. (Y) Any person violating any provision of this section shall be guilty of a misdemeanor. ('77 Code, S 5.501) (Am. Drd. 1119, passed 2-24-86; Am. Drd. 1135, passed 9-22-86; Am. Drd. 1154, passed 8-24-87; Am. Drd. 1416, passed 7-24-00; Am. Drd. 1482, passed 3-28-05) Penalty, see S 5.701 2005 5-1 ARTICLE IV: AMUSEMENTS Section 5.401 PooIlbilliard halls 5.402 Games of skill 5.403 Carnivals 5.404 Arcade/amusement center ~ 5.401 POOLIBILLIARD HALLS. (A) No person shall operate or maintain a pool hall or pool table on any premises used for a business or commercial activity unless that person: (1) Possesses a license issued pursuant to the provisions of this section; and (2) Is at least 18 years of age at the time of submitting an application for licensure pursuant to the provisions of this section. (B) For any person operating a pool hall or billiards hall pursuant to this section, a conditional use permit shall be required and issued pursuant to and in accordance with the provisions of the zoning ordinance. (C) For the purpose of this section, the terms POOL HALL and BILLIARDS HALL shall mean any building, structure or tract ofland which has at least one use or activity providing allY of the following or any combination of any of the following amusements: (1) Billiards/pool (not coin-operated); (2) Snooker (not coin-operated); (3) Bumper pool (not coin-operated); (4) Table tennis (not coin-operated); 43 44 Columbia Heights = Commercial Licensing (5) Less than nine arcade games or devices as defined by 9 5.404(B). ( (D) A license application for operation of pool tables on the same premises as any other licensed business or proposed commercial activity shall contain a statement indicating: (1) The nature of other licensed or proposed business or commercial activity; (2) The name and date of birth of the licensee or license applicant for sucQ. a business; (3) Whether the licensee or operator of the pool hall or pool tables would have operational control over both business activities; (4) Whether the operation of pool tables would be an incident of said other licensed business, or would be an independent business sharing the same premises. (E) Applications shall contain a statement of the number of gaming tables to be utilized, and whether the tables are coin-operated, and if arcade games are to be utilized, the number of said games. (F) Applications shall be referred to the Fire Chiefand the Building Official for an inspection of the premises and a report indicating whether the premises are in compliance with all applicable ordinances and regulations, unless the same premises have been previously inspected withIn the same calendar year in conjunction with the issuance of a license for any other business or commercial activity. (G) Applications under this section shall include a statement whether the applicant has ever been convicted for violation of any law relating to gaIi1.bling activities. Such a conviction may be grounds for denial of said license application. (H) No pool hall licensed under this section shall be located: (1) Within 300 feet of any school building or church; or (2) Ifno alcohol is served at the pool hall or billiards hall, within 200 feet of any school building or church. (I) (1) Any pool hall or billiards hall operating pursuant to division (H)(2) of this section shall prohibit any person not at least 14 years of age from entering the establishment as a. patron unless accompanied by a parent or legal guardian. Any person not at least 18 years of age shall be prohibited from remaining in the establishment as a patron beyond one-half hour prior to their curfew with notification given by the establishment one hour prior to curfew. Amusements 45 (2) The curfew requirements shall be prominently displayed inside at all entrances and exits to the business and in at least two other locations inside the hall. (1) (1) The license may be revoked or suspended in accordance with this section whenever the licensee, its owner, manager, or any of its employees or agents have engaged in any of the following conduct: (a) Fraud, deception or misrepresentation in connection with the securing ofa license; (b) Conduct inimical to the interests of public health, safety and welfare; (~) Conduct involving moral turpitude; (d) Conviction of an offense involving moral turpitude by any court of competent jurisdiction; (e) Failure to comply with any of the provisions ofthis section or engaging in conduct which would be grounds for denial of an initial application for licensure. (2) In addition to the grounds for revocation set forth in subdivision (I) above, it shall be grounds for revocation of the license ifthe Police Department for the citY'receives five or more complaints within one month's time of any ofthe following activities occurring within, upon or around the premises operating the licensed pool/billiard hall, fencing of stolen goods, possession and/or distributio,:l of controlled substances, public intoxication, disorderly conduct or assault. ('77 Code, 9 5.402) (Am.Ord. 1286, passed 5-9-94; Am. Ord. 1370, passed 5-1 1-98) Penalty, see 9 5.701 ~ 5.402 GAMES OF SKILL. (A) No person shall possess, keep, permit or maintain any "game of skill" as hereinafter defined, on any premises used for a business or commercial activity without a license issued pursuant to the provisions of this section. (B) For purposes of this section, the term A GAME OF SKILL shall be defined, as any device played by manipulating special equipment by hand or mechanically and said game may be played by the public generally at a price paid either directly or indirectly. (C) Applications under this section shall include a statement of: (I) The name, number, and description of the game or particular piece of equipment to be licensed. 46 Columbia Heights - Commercial Licensing (2) The name and address of the owner of the game if other than the licensee. / I, (3) The nature of any other business or commercial activity conducted at the proposed place of operation of games of skill. (0) A separate license shall be required for each machine. The location of all machines operated by the same licensee may be interchanged without application therefore, provided that a notice of change of location is filed with the Clerk. (E) No game of skill licensed under this section shall be located within 100 feet of any school building or church. (F) No licensee or his agent or employee shall permit any person or persons to use a game of skill licensed under this section as a gambling device. (G) No more than eight games of skill shall be allowed at anyone site or place of business. Nine or more games of skill shall be considered an arcade under ~ 5.404 of this article. (H) Exemptions: Games of skill used in conjunction with an event not exceeding a term. of five days and no more than one event per year. ('77 Code, ~ 5.404) (Am. Ord. 976, passed 9-29-81; Am. Ord. 1377, passed 10-12-98) Penalty, see ~ 5.701 ( CARNIVALS. (A) No son shall engage in the business of operating a carnival, as issued pursuant to rovisions of ttJs section. (B) For purposes of this sec' , CARNIVAL shall b fined as an aggregation ofattractions, shows, ent device emporarily set up or conducted in a public place or 'fu or without an admission fee, for the attraction and (C) Notwithstanding the isions of this section, itinerant carnival shall he allowed within the city which is prohibited .S.9 624.65, as it may be amen d from time to time. (0) The . Council shall require the posting of a bond or proof 0 insurance policy of liability insur c . the sum of not less than $500,000 for injury to one person and no ss than $1,000,000 for one cident prior to the issuance of a license under this section. Said policy sha 300- foot Buffer from 4040 Central Avenue 3976 3970 40TH AVE ->. ->. ->. ->. ->. ->. o -l>- ->. ->. ->. o 0 0 I'-' I'-' W o Ol -l>- 3970 3968 ~~....J.~-.....J.-1....J..-1.~-1.-:" ~ g:!~~~~~8oo~~ W COW--....lCOO1-..J~-.lW01C'OW Community Center Public Participation Process City Council Workshop Agenda March 6, 2006 I. Introduction and Overview - Mark Ruff II. Philosophy and Experience with Othel' Projects - Jill Schultz III. Proposed Timeline - Mark Ruff IV. Description of Communications Plan - Jill Schultz V. Formulation of Needs Statement - Jill Schultz VI. Role of Council, Conmrittee and Public - Mark Ruff ~Jt~ ~E~'~ IIltr~ III ftlII/ C~I I t, ~ ~ ~' ,- ! Ehlers & Associates knows what it takes to get public support for community public facility investments. It takes a disciplined public participation process that includes the public early and utilizes strategic communications. Ehlers has gained this knowledge by helping other cities involve the public and successfully achieve support for needed public facilities. These summaries illustrate a few of those projects. A.!..nthonY7 . . . _. . ."- -" q --' ..~-_. ~~ - . .., The City of St. Anthony is enjoying a new fire station and new public works facility. Mayor Jerry Faust is elated, but notes that it took carefully strategic planning and a thoughtful public participation process to achieve the outcome. "Early in 2001, there was a proposal to replace our 40 to 50- year-old fire and public works facilities with an $8.5 million combined facility, but it never got off the ground," Faust said. "As a small communi we needed to find a more affordable ,*, so uti on and we nee eda Qfocess to ensure the communifY .~ed~ _ ' The St. Anthony City Council used Ehlers' Public Participation Process, utilizing a citizen's study group and provided numer- ous opportunities for public input, including three open hous- es at critical decisiorHTIaking points. St. Anthony approved a communications plan, conducted a survey, and used multiple strategic communications products including Q&A newslet- ters mailed to all residents, an open house plan, strategic open house display boards, PowerPoint presentations, strate- gic news releases, city newsletter, Web site articles, etc. On May 13, 2002, the study group made its final recommen- dation to the City Council and the Council approved the issuance of $5.53 million in revenue bonds to build a new 13,50o-square foot fire station and 31,OOO-square foot public works facility. Construction was completed on both buildings in 2004. The Council also decided to move the fire station to a new central location adjacent to City Hall, freeing the current site of the fire station and property next to it for redevelopment. The redevelopment includes 26,000 square feet of retail, including a new restauranVbar, a new munic~ pal liquor store and several other tenants. r~,~~!~~]~,"~N, Mound Police and Fire are now housed together in a new 33,000-square foot Public Safety building. In April 2002, the City Council approved $5.85 million in lease revenue bonds to build the new facility as a result of an eight-montil public facilities study. The Ci considered taking less than the ~IKb1..IJlQUJ.~cn~~!i~IY,~Df2!]~~!he ,~-, fi~~~~~*~~a15fT~t'~~~~~~a~J~g,~~~ ...,'K rTraKersrcrrearrraEioUra~u"''''ortthe7ieed tfieproce5s~1heoptio;;sand~"6ene1lrS"Of ' .~~",,=~.r:....:wl~P.:"":::$'"'~~I""=""'''-''''.J><<~I!:'~~~~o&.'>.Io'r.;1=t"tt=I~'''''!: th(Lselec~ed ODtjO~. ~~.!~p~U.E.illll@d Q,J~)lis..e.g..Q!2~,QUr.. th~l!S~~9~~S.L!9I"ilI~..!Lrllli!fU1Q1"QI!~~!9.llltt9!..Q1ltion~ ~WLQ.\'kLeJJlQt:.EL.!DiQtw9..llYn..QDjl;Jltll~,Wn:."" In addition to open houses, the strategic communications products during the planning process included a communications plan, survey, strategic open house display boards, Q&A newsletters sent to all residents, news releases, articles and an informational drop piece, "Our Council could not have sU[?ffrted ~ong.iDgjQrJlli~p'ubli~f~1Y.J:llil!.Qm~~~~,@"Q~ IJ'!iih t~ 2.~~~gpa- ti.Q..~J>.roc~~ ~hich ':V?2 th~yghtfu ~~ly_~rke9J1ard to rmor:n: , ~ ang Involve ~,n ,~ ~ll2r.-ill~se1."norng PiID~rtiClpa- -., ~ . . . \!Q!lfi~m benefits for every community. . ~~;U::lCI:IQ'J~~~~.....! Broo~dy.n ,,, .-__ __ ..-_., d. Brooklyn Park passed a $9.67 referendum in November 2002 for additions and renovations to the police station and iire station which included about $2.3 million in equipment. The improvements to the police station were completed in October 2004 and the improve- ments to the fire station are nearly complete. Brooklyn Park determined that expansion and remodeling of their existing buildings was the most cost effective and efficient way to meet their future needs. Brooklyn Park received assistance from Ehlers & Associates with public participation and strategic communications. The strategic communications products included a com- munications plan, open houses with strategic open house display boards, Q&A newsletter and fact sheet. ({';arY~rt~l,~ Carver passed a $1.695 million bond referendum in November 2002 to build a new iire station/public works facility. Carver's Rre Department was more than 50 years old and was originally built as a County Public Works Building. The Public Works Department was storing its equipment in a storage building downtown and in a pumping station. Carver worked with Ehlers on public partici- pation and their strate- gic communications products included an open house with an open house plan and strategic display boards, and a Q&A newsletter mailed to the entire community. EHLERS & ASSOCIATES INC EHLERS & ASSOCIATES INC Illinois 630-271-3330 0 Minnesota 651-697-8500 r> Wisconsin 262-785-1520 " www.ehlers-inc.com Cit-j of Columbia Heights Timeline for Community Center Public Participation Process As of March 2, 2006 March 6 City Council Workshop City Council takes the following actions: . Endorses the process . Reconunends a general timeline . Discusses communications plan . Gives direction to the ConmlUnity Center COllliluttee . Endorses a statement of need for the facility March Committee Meeting - Conmlittee orgaluzes the conmlUluty open house #1, updates draft of timeline, alld adopts statement of need for the facility March City Council Workshop - Council adopts the conmlUnications plall. Week of April 1 Oth Newsletter #1 Newsletter (dedicated only to tIus project) contains the history, the need for the facility, the process, alld the potential options for sites alld design. Mailed to all households with information related to April open house. April_ Community Open House #1 City provides the conmlUluty with information on the lustory, tile need for the facility, the process, alld the potential options for sites and design. May_ Committee Meeting Conunittee gathers and al131yzes the feedback from the fIrst open house. May_ City Council Workshop City Council reviews input from the Conunittee alld C011l111lU1ity Open House and offers input on options for next open house. May_ Committee Meeting Conunittee meets to formulate specific options on sites and potential ameluties for the next newsletter. June Newsletter #2 - Newsletter sent to every household in the City WitIl feedback sununalY from Open House #1 and options for sites and options for ameluties in the conu11lmity center. June Community Open House #2 - Detailed boards contain options for the building including costs, amenities, and site advantages and disadvantages. July _ Committee Meeting Conullittee gathers and analyzes the feedback from the open house #2. July _ City Council Workshop City Council reviews input from the Conmuttee and Conmmnity Open House #2 and offers direction to the Conmlittee on reconmlended option. July _ Committee Meeting Conullittee meets to begin formulating a reconmlended option. July _ Committee Meeting COllliluttee meets to discuss reconmlended option cll1d prepare final newsletter and open house August _ Newsletter #3 Newsletter sent to every household in the City with feedback SUlllillary from Open House #2 and reconmlended option with rationale. September _ Community Open House #3 Detailed boards contain options for the building including costs, amenities, and site advantages and disadvantages. September _ Committee and Council Meeting Conmuttee prepares a repOli and meets with Council to consider results of final open house and modifies or affirms recOlllillended option. Stages Strategies Tactks Outcomes 3) Communiclite . Use open house and 0 Communicate options generated from process including fl.lllding, building Public sees the the OptionS. communications tools improvement options, location (if an issue), building cost, etc. thoroughness of to develop confidence o Develop clear evaluation criteria for options including advantages and disadvantages. the evaluation of that all viable options o Hold an open house on the options, request feedback on any additional options and on options and have been/are being evaluation criteria. responsiveness of thoroughly evaluated. o Use communications tools (Q&A newsletter, news release, Web site, etc.) to get the process to the people to the open house and inform those who do not attend. feedback and o Use commlmications tools to address questions and concerns from previous stage and gains confidence "feedback" the feedback from that open house. in the evaluation o Use comment form to receive feedback and identify questions/concerns. process o Reaffirm problem statement. underway. o Maintain coml11unications chronology. 4) COll1ll1unicat~ Based on thorough . Communicate the selected option. Public accepts the Selected process of the last 0 Respond specifically to suggested options and evaluation criteria. the problem, Option three stages and . Communicate basis for selection. believes in the effective 0 Provide evaluation including disadvantages of option. thoroughness and communication of 0 Use communications tools (Q&A newsletter, news release, Web site, etc.) to get openness of the final evaluation of people to the open house and inform those who do not attend. process to resolve options, the public is 0 Use communications tools to address questions and concerns fi-om previous stage and it, believes that able to support the "feedback" the feedback from that open house. all options were selected option. 0 ReaffIrm problem statement, process, options. studied, and based on the 0 Maintain chronology. thorough 0 Identify next steps for implementation and fnture OppOlil.lllities for public evaluation of involvement. those options, is able to support the selected option. Note: This process does not promote a positive outcome on referenda, but provides only neutral andfactual information throughout the process. (~~.) ; _,;o.c. ~;,..:c' >0 "_' . \.~'1'1~-;'" ~~'::.~" PUBLIC PARTICIPATION Ehlers & Associates PUBLIC PAlRTICIPATION PROCESS OUTLINE Stages Strategies Tactics .. . Outcomes . 1) Communicate Effectively . Develop a problem statement. Public the Problem commlUlicate the . Develop a chronology that docUluents the problem and the history of trying to address understands problem to the public it. problem cmd using a variety of . Explain impact of not solving the problem as outcome statement with impacts on impact on means, creating an residents and customers. conlll1unity. appreciation for, and . Assess conlll1unity understanding of problem and impact on conlll1unity. an understanding of, . Develop COlllil1Unications plan. the need. 2) Communicate Establish public . Establish clear expectations regarding public involvement and conlll1unicate Public learns of the Process confidence in the opportunities for it. their role and process and engage . Hold open house to get feedback on the problem statement and the process and solicit begins to the public in it, suggestions for changes in the process. participate in the utilizing a variety of . Use con1ll1unications tools (Q&A newsletter, news release, Web site, etc.) to get process before a public involvement people to the open house and inform those who do not attend. solution is and communications . Use COlllil1ent forms to get requested feedback, identify other collateral issues that identified. Public tools and strategies. must be addressed in this or another process, and questions/concerns to be answered. gains confidence . Request options to be evaluated in next stage. that their . Review and refme problem statement in response to feedback. participation will . "Feedback" the open house feedback in next Q&A newsletter. be meaningful. . Maintain communications clu'onology. Ehle:rs & Associates (JMS Communications) Public Participation Process for Public Facilities Projects City of Columbia Heights Community Center Proposal Proposal Summary of Activities II Communications plan (JMS) II Strategic communications & framing issues, three open house plans, development of three newsletters (text and graphics), three news releases, PowerPoint presentation. (JMS) II Boards for open houses (JMS) II Coordinate task force and work with Council (Ehlers and sub consultant) II Coordinate and attend open houses (Ehlers and subconsultant) Estimated Total (Not-to-Exceed Hourly) $ 3,500 $15,750 $ 3,840 $ 8,150 $ 4,300 $35,540 . Plus City costs of printing and postage costs for three 2 page 2 color newsletter $10,000 Options: II Survey $10,000 Step Step Purpose Product and Deliverables Participation Estimated Costs Timetable Basic Planning Council affmns . Project Needs Statement (how does lack of Ehlers 8 I-Irs. $1,400 2 to 4 weeks facility need (why) recreational facilities impact ability to serve @ $175 Review and and process (how) for residents). Affirm Needs use throughout the . Public Prnticipation process and timetable. Statement; project with public, Step Step Purpose Product and Deliverables Participation Estimated Costs Timetable Approve Public others; development Participation of a Citizen's Task Process Force/Study Group. Open House Council appoints . Open house planning. Ehlers $1,750 4 to 6 weeks No.1 Task Force that . Open house plan outline. repOlis back at key . Q&A Newsletter (including layout/design, JMS 40 I-hs @ $5,000 Public decision points. but not printing or mailing). $ 125/FIr. Participation in Ehlers Team works . News release. Boards $1,640 Establishment of with client staff and . Boards (about 12 boards -layout, design the Need and the Task Force to prepare $800, printing costs $840). Conmlunications Process for Open House No. G CommlUlications plan. Plan $3,500 1 designed to get feedback on problem . Optional community survey. Optional Survey and process, potential $10,000 options to be studied. News release in newspaper and Q&A newsletter mailed to all homes. Options Council affums . Concept options with pros and cons. Ehlers $2,800 4 weeks Identification results of Open . Evaluation criteria. and Analysis I-louse No.1. Ehlers . Preparing a summary of each options (City's cost of Team works with developed by architect with detailed architect not Task Force and Staff included in this Team to identify advantages and disadvantages of each option. proposal) options; architect . Establishing evaluation criteria for develops preliminary community review. concept options for evaluation; Task Force establishes evaluation criteria. Step Step Purpose Product and Deliverables Participation Estimated Costs Timetable Open House Ehlers Team works . Open house planning. Ehlers $1,800 2 to 6 weeks No.2 Public with client staff and . Open house plan. Task Force to prepare . Q&A Newsletter including Open House 2 Pmiicipation in for Open I-louse No. information, plus feedback summary fi'om JMS 40 Hrs @ $5,000 Review of 2 designed to get Open House 1 (including layout/design, but $ 125/Hr. Options feedback to ensure all not printing mId mailing costs). Boards $1,400 viable options studied . News release. mId feedback on . Boards (about 10 new boards-layout, evaluation criteria. design $700, printing costs $700). News release in newspaper mId newsletter mailed to all homes. Assessment of Task Force assesses Flllmlcial options and estllnated tax llnpacts, Ehlers 10 hours $1,750 4 weeks Options options and public Selection of Pre felTed option. feedback; Ehlers reviews [mancial impacts, fInancing options; Task Force repOlis to decision- makers; Task Force selects fInal option for consideration by public. Open House Use open house mId . Open house plmllllllg. Ehlers $1,750 4 - 6 weeks No.3 Public cOlmmmications tools . Open house plml outlllle. to ll1form and receive . Q&A Newsletter (lllcludlllg layout/design, JMS 40 Hrs @ $5,000 Participation III feedback on fInal but not printlllg) lllCludlllg feedback $125 Review of option. summm'y from open house 2. Selected Option News release. Boards $800 Boards. (about 6 new boards -layout, design $380, prlllting costs $420) Step Step Purpose Product and Deliverables Participation Estimated Costs Timetable Final selection Staff and Ehlers News Release after selection. Ehlers $1,200 2 weeks & Report to Team assist Task Newsletter optional (not included in cost Decision- Force which proposal). makers considers feedback, PowerPoint for Council Presentation. JMS 6 Hrs @ $750 affirms a final $125 selection; repOlis to decision-makers. Total $35,540 22 to 32 (optional survey weeks not included) * Estimated costs include layout but not printing costs or mailing cost of Q&A newsletters. / (<{ ;~~::\... &ir / \..~. ~4i.{:~;~:,:'~ ~~~~j PUBLIC P ARTlCIPA TION CONmflTNICATIONSCONSULTANTSERVICESAGP~EMENT TIns Agreement is made this _ Day of 2006, by and between Ehlers & Associates, Inc. (with a subcontract to JMS Connmuncations and PBS Graplnc AIi & Design and facilitator sub consultant), a Minnesota corporation, ("Contractor") and the City of Columbia Heights, a Milmesota mllincipal corporation ("City"). Recitals 1. The City is interested in inc0l1)Orating a public participation process to obtain public input and commllincate with constituents regarding future public facilities needs; 2. The City has been authorized to enter into a contract for public palucipation services; alld 3. The City has approved the contract for public participation services with the Contractor; alld 4. The paliies wish to define the scope of services alld tel111S of their agreement. NOW, THEREFORE, the City alld the Contractor agree as follows: Terms 1.0 SCOPE OF SERVICES. The Contractor will perf 01111 the following public palucipation services, as requested alld scheduled by the City: 1.01. 1.02 1.03 1.04 1.05 1.06 1.07 .1.08 1.09 Review alld affu111needs statement Provide a cOlIDllunications plall. Staff the project committee aiidpublic paliicipation process J;:stablish need and identify process to tln'ough first public paliicipation open house Work with staff alld arclntect to identify alld allalyze options Review options tln'ough public paliicipation open house Assess options and public feedback on options Review selected options tllough final public paliicipation open house Assist cOlmi.uttee alld decisionmalcer on preferred option. The scope of tlns work shall remain flexible alld tlle design of the process shall be directed by the City. AIl outline of such work shall be fOllild in Exlnbit A. 2.0. TERM. The tel111 oftlns contract will be March 1,2006 to December 31,2006. 3.0 COI\1PENSATION. The City will compensate Contractor in an amount not to exceed $35,540.00. This cost includes hourly rate costs including a commmllcations plan, three open house plans and poster size boards for three open houses, tlrree new releases, development of tllree newsletters including text and graphics, a financial options review and a final powerpoint presentation. It does not include an optional com1l1Ulllty surveyor costs of printing and disuibuting newsletters. The printing costs for a 2 page two color newsletter is approximately $1,600 and postage costs are approximately $1,800 ($.40 to $.45 per newsletter). Therefore, tlle total estimated newsletter printing and disu"ibution for tlll"ee newsletters is approximately cll1d additional $10,000. The City will approve and will directly pay tlle newsletter printing and postage costs. The Conu"actor will bill tlle City on a montl11y basis according to tlle following rate schedule. Jill Schultz, JMS ConllTIunications Services $125.00 per hour Mark Ruff and Stacie K vilvang, Ehlers & Associates $175.00 per hom Facilitator sub consultant $80.00 per hom Bills for JMS Conll11Unications and tlle graphic design of conllTIUlllcation material will be passed tlll"ough to the City on tlle monthly invoice. No charges for mileage or regular business expenses shall be billed to tlle City. Messenger and ove111ight services may be billed to tlle City. Support staff time is included and shall not be billed to tlle City. 4.0 INDEPENDENT CONTRACTOR. 4.01. Botll tlle Contractor and tlle City aclmowledge and agree that tlle ConU"actor is an independent conU'actor and not an employee of tlle City. Any employee or subconu"actor who may pelfonTI services for tlle ConU"actor in connection witll tIns Agreement is also not an employee of tlle City. The Contractor understands tlmt tlle City will not provide any benefits of any type in cOlmection with tins Agreement, including but not l:innted to health or medical insmance, worker's compensation insmance and Ullemployment insurance, nor will tlle City witllhold any state or federal taxes, including income or payroll taxes, wInch may be payable by the Conu"actor. 4 4.02. The Contractor will supply and use its own equipment and tools to complete the services under this Agreement. 4.03. The Contractor acknowledges that any general instruction it receives from the City has no effect on its status as an independent contractor. 5.0 INSURANCE. The Contractor willmaintaill adequate insurance to protect itself and the City from claims and liability for injury or damage to persons or propeliy for all work perfonned by the Contractor and its respective employees or agents under tins Agreement. The Contractor shall name tile City as an additional insured under its connnercial general liability policy in lil1nts acceptable to tile City. Prior to perf011lnng any services under tins Agreement, tile Contractor shall provide evidence to the City that acceptable insurance coverage is effective. 6.0 WORKER'S COMPENSATION. The Contractor will provide its own worker's compensation insurance and will provide evidence to tile City of such coverage before providing services under tins Agreement. 7.0 INDEMNIFICATION. The Contractor will hold hamlless and indennnfy tile City, its officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and expenses (including defense, settlement, and reasonable attol11ey's fees) for claims as a result of bodily injUlY, loss of life, property damages and any otiler damages arising out of tile Contractor's perfonnance Ullder tins Agreement. 8.0 APPLICABLE LAW. The execution, interpretation, and perfOl11lallCe of tins Agreement will, in all respects, be controlled alld govel11ed by tile laws of Minnesota. 9.0 ASSIGNMENT. The Contractor may not assign tins Agreement or procure tile services of allother individual or COmpallY to provide services Ullder tins Agreement witilout first obtaining tile express written consent of tile City. 10.0 ENTIRE AGREEMENT; AMENDMENTS. TIns Agreement constitutes the entire Agreement between tile pmiies, alld no otiler agreement prior to or contempOralleOUS with tins Agreement shall be effective, except as expressly set fOlih or incorporated herein. Any purpOlied mnendment to tins Agreement is not effective Ullless it is in writing alld executed by bOtil pmiies. 5 11.0 NO W AlVER BY CITY. By entering into tins Agreement, tile City does not waive its entitlement to any lllUllUlnties under statute or conUllonlaw. 12.0 TERMINATION. Either party may tennlllate tIns Agreement by providlllg five (5) day written notice. All funshed and unfllnshed docUlnents, data, studies, smveys, drawlllgs, maps, models, photographs, and reports prepared by tile Contractor shall become tile propeliy of the City upon tenlllllation of tIns Agreement, but tile Contractor may retalll copies of such docUlllents as records of the services provided. IN WITNESS WHEREOF, tile paliies have executed tins Agreement on the date and yeal" written above. CITY OF COLUMBIA HEIGHTS By Its Mayor By Its City Mallager EHLERS & ASSOCIATES, n~c, By: Its Executive Vice President A ttachements 6 Community Center Members # Name 1 Steve Craig 2 Denise and John Gordon 3 Gary and kay Mayer 4 Aurora Johnston 5 Marsha Stroik 6 Michael Laabs 7 Bob Surbrook Address 3868 Tyler S1. 4644 Pierce S1. 2115 Highland Place 3977 Polk S1. NE 3938 Polk S1. NE 4614 Johnson S1. NE 4608 Pierce S1. NE Tel. 763-789-2087 763-572-0785 763-574-1017 763-789-6022 763-788-6734 763-571-9300 763-572-9736 81. Anthony -- Mayor & Council 11 II II II News I II Permits & Licenses II II Public Safety II II City Code II II City Departments II 11 Streets & Utilities II III Silver Lake Village I IIJobs & Volunteering. II Events II II Refuse & Recycling II II Links II Welcome About Sf. Anthony City Government Search GO @ Full Site Ci This Section .j Search Tips Page 1 of 1 Mayor & Council The City Council members welcome your comments and suggestions. They can be contacted either at the telephone numbers or e-mail addresses listed below. Mayor Jerry Faust - 4-Year Term Ends 12/31/07 4033 Silver Lake Terrace St Anthony, MN 55421 Phone: 612-789-7684 E-mail: jfaust@cLsaint-anthony.mn.us .., It': I'")""L . Aplil 2003 'Hi ..... . ~ ,.-.... .. - ' E,'CiW"'+;i'.. t. .s/ .... L" Ev..c"TT~' '.iir-. .X..... "IE' ~.';'R,~......,..,,"l.l..,... : j 1 .il 1 t ". i ~.j;;2 1". wW ;.~ : .1'1 ,.'..' " " ." . ,,' ,- .. ", .. .' . ",_,.....,.,_ .~__ h.' ~._.~~_. .,v'"","-;'-" ,<_..~...~.,~<.' .,.__0" .."'c' "''':...,'''W",''_ ...... ',' April 22 Open House <;m Study Group's Final Facilities Recommendation An Open House will be held at the City Hall Community Center on Tuesda}~ April 22, from 5:30-7:30 p.m., for the public to view and provide comments on the Public Facilities Study Group's final recommendation to the City Council on how to meet Fire and Public Works facility needs. At its March 25 meeting, the Study Group approved an Interim Report making the follovving recommendations: PUBLIC WORKS FACILITY - The Study Group has determined that in order to provide essential services both now and in the future, d1e Public Works facility should be expanded and remodeled at the current site. Initial estimates are that the facility would have 6,000 square feet of remodeled space and 30,000 square feet of new construction. FIRE STATION - The Study Group has determined that in order to provide essential services both now and in the future, a new Fire Station is needed. The Study Group determined that because of the age and inadequacy of the facility, that remodeling and expanding the current Fire Station would not be a good investment. Initial estimates are that a new Fire Station would be about a 16,000 square foot facility. The City has determined that there is a higher and better use for the current Fire Station site and there are better locations for response time. After studying various sites, the Study Group is recommending the Fire Station be located at 3501/3505 Silver Lake Road. ESTIMATED TOTAL PROJECT COST RANGE - The initial estimates of total project costs for a remodeled and expanded Public Works facility and a new Fire Station are $6-7 million. That compares wid1 a proposal several years ago for a Public Works facility only at cost of $5.5 million. The Study Group determined that d1e investment in the two facilities would not only meet current Fire and Public Works needs, but would serve the City for d1e next 50 years. FUNDING MECHANISM -J3ecause bQth of these facilities are required in order to prav-me essential levels of service, the Study Group is recommending they be funded by lease revenue bonds. Lease revenue bonds do not require voter approval. Many cities use revenue bonds to provide buildings and infrastructure for essential services such as buildings for Fire, Police, City Administration, and infrastructure for sewers, water, streets, and storm sewer systems. "Its important that everyone tum out to the final Open House and give us their feedback," said Paul Archambault, Study Group Chair, 'We will have one more meeting after d1e Open House to consider d1e publics feedback before malting our final recommendation to the City Council on May 13." "Our committee has spent seven months working with the project consultants, identifying the need, e.>rnmining all the options and developing criteria to narrow the options," he said. "We have gone through a thorough and comprehensive study to come to our final recommendations and have gotten feedback from hundreds of residents thus far, both informally and at our other two open houses. We hope everyone will come out one final time and let us know how they feel about these recommendations." Annual Estimated Cost Impacts Using Lease Revenue Bonds The folfawfng are the estimated annual cost impacts on assessed values of S1. Anthony residential and business property for a new Fire Station and an expanded and remodeled Public Works Facility costing about $6-7 million and funded by lease revenue bonds. Assessed Vallie of SI. An!hony Property $100,000 home $200,000 home $300,000 home $400,000 home $500,000 business $1 million business Tax Impact for Fire and Public Works Facililies - $6 Million $102 per year $204 per year $306 per year $408 per year $945 per year $1966 per year Tax Impact far Fire and Public Works Facilities - $7 Million $119 per year $238 per year $357 per year $476 per year $1101 per year $2292 per year PROJECT SCHEDULE Final Recommendations Open House Tuesday, April 22, 5:30-7:30 p.m. Final Public Facilities Study Group Meeting Tu<!sday, May 6, 7 p.m. Recommendation to City Council Tuesday, May 13, 7 p.m. Public Works and Fire Facilities Chronology 1955 Current Fire Station built as a City Hall/Public Works Facility. Public Worlcs building co nstructed. Early 1960s 1972 Fire Department moves into former City Hall/Public Works Facility. Engineering Firm recommends new Public Works Facility be built for $5.5 million. City abandons the plan because of need for broader public input. June City Council creates a citizen 2002 study group to come up with options to meet needs of Public Works and Fire Departments. Summer City advertises new Public Facilities 2002 Study Group and accepts all volunteers willing to serve on it. Sept. Public Facilities Study Group holds 2002 kick off meeting, and meets once to twice per month thereafter. Dec. Public Facilities Study Group holds 2002 Open House on space needs assessment for Fire and Public Works Departments and facility goals. Feb. Public Facilities Study Group holds 2002 Open House on facility and financing options group it is considering and selection criteria developed. April B, Public Facilities Group provides 2003 Interim Report to the City Council for renovated and expanded Public Works Facility and new Fire Station for an estimated total of $6-7 million. April 22, Public Facilities Study Group holds 2003 final Open House on recommended solution for Fire and Public Works facility needs and cost impacts. May 6, Public Facilities Study Group holds 2003 final meeting to consider public input, finalize its recommendation to be made to the City Council. May 13, Public Facilities Study Group makes 2003 final recommendation to St. Anthony City Council. 2001 PUBLIC FACILITIES STUDY Q. What aiteria did the Public Facilities Study Group use to detennine their recommendations for Fire and Public Worhs? A. The Public Facilities Study Group used the following criteria to evaluate the options studied to meet the needs of Fire and Public Works: 1) land acquisition cost 2) Development cost 3) Building construction 4) Remodel vers1,1s new construction 5) Useful life 6) Maintenance cost 7) Best land use 8) Neighborhood compatibilil:}~ e.g. screening/traffic issues 9) Conununity issues and concerns 10) Emergency response time 11) Cost impacts to residents Q. Why didn't they decide to do a joint facility for Fire and Public Worhs? A. The study group did examine the option of a joint Fire and Public Works facility. However, the option was not carried forward because of serious site access problems and the difficulty of finding an available site large enough to accommodate a combined facility Q. Why not just remodel the Fire Station? A. The Fire Station was built in 1955 as the City Hall/Public Works Facility and is functionally obsolete. The Study Group determined that because of the age and condition of the building and its inadequacy to meet todays fire needs, it would be a poor investment for the City to try to expand, renovate and remodel it. Although a portion of the Public Works building will be able to be salvaged and that building n..rpanded, the best investment to meet Fire Department needs well into the future is a new Fire Station. Q. Why does the new Fire Station building have to be at a diffe-rent location? A. The City believes there is a higher and better use for the property that is the current site of the Fire Station. The City is reviewing redevelopment opportunities for the site, that could bring a family restaurant to the community and improve the Kenzie Terrace site as a gateway into the community In addition, the Study Group believes there are better location opportunities for the Fire Station than the current site. Q. Why are they -recommending to -remodel a portion of the existing Public WoT1~s building? A. Although the Public Works facility was built about 40 years ago in the early 1960s and the department has grown and changed in that time, the low temperature vehicle storage portion of the building can be remodeled and continue to be used. As a result, it will be more economical to remodel and eXpand, utilizing some of the existing structure, than to raze the building and build totally new. Q. Why do we need to do anything at an? A. The current Fire Station and Public Works Facility were not designed for the types of service and levels of service they are currently providing. They are each 40 to 50 years old and have numerous design and structural deficiencies that need to be addressed that impact the safety of employees. These deficiencies also impact departments' ability to provide services as efficiently as possible. The City needs to provide functional, safe facilities for Fire and Public Works that "vill enable those departments to provide quality service now through the next 50 years. Q. Why is the Public Facilities Study Group recommending lease n,venue bonds instead of General Obligation bonds? A. Because both of these facilities are required in order to provide essential levels of service, the Study Group is recommending they be funded by lease revenue bonds. Many cities use revenue bonds, that do not require voter approval, to provide buildings and infrastructure for essential services such as buildings for Fire, Police, City Administration, and infrastructure for sewers, water, streets, and storm sewer systems. Typically, voter approval is sought for facilities such as community centers and recreational facilities that are not connected to essential services. Additionally, by moving fonvard now, there is an opportunity to take advantage of a favorable financial climate. In addition, construction bids for similar projects around the metro area are currently running 10 to 20 percent below normal. The City of Hopkins just saved $500,000 on a construction bid for $3.2 million Public Works facility that came in at $2.7 million - a savings of nearly 16 percent. Q. Has the City considered combining or shming services with other communities in order to avoid these facilities? A. Yes, the City Council does review the potential for sharing of services from time to time. The Council also recognizes that they have the responsibility to determine not only the level of services but also how those services are delivered to residents. Currently, the Council has made a determination based on feedback from residents and the most recent City survey that residents are satisfied with the level and types of services provided by the City. As a result, the City needs to determine how to provide the necessary facilities to provide those services in a safe and efficient manner. Q. Does the fact that the Study Group has recommended this solution mean the City Council will approve it? A. No. The City Council will receive the recommendation on May 13. Finally, it will be up to the City Council to determine what the best decision is for the Fire and Public Works facilities. For lllore inforlllation about the Open House or the Public Facilities Study Group, call City Hall at 612-789-8881. IUII=~""" ';i - ,~ ,-= '""'-~:'d;;~;;:::-' ~~ - ~ ~ ;>.n:' - .' fl;ia:J~'l. .~r~<' f~;. 1:=:';-::: ,1;--=., *i~:~=--~ , -<t,-'."...,' St Anthony Fire Department Facility St Anthony Public Works Department Facllity The Fire Station and Public Works Depar1ment facilities should be facilities that: . Provide for the proper storage and maintenance of Department vehicles and equipment. . Provide adequate space and technology to train todays staff. . Continue to provide enhanced and more efficient services to the community to meet residents' ex-pectations . . Provide a modem and efficient operational base for the departments. . Are designed to accommodate future needs including future community redevelopment. . Enable the City to provide a high level of service to residents. . Provide a safe and modem working environment for employees. . Enable the City to retain and attract top employees. . Are affordable and are a good investment for the community. __"'CDlT.Ifll.l'l:= -- ~,,~ The Public Works Department . The size of the staff has growrl from three irl1 960 to 15 in 2002, resulting irl inadequate meeting space, office space, storage space, and restrooms. . The building space carmot accommodate today's complex training requirements such as: - safe operatiorl of vehicles and equipment, - traffic safet'l and driver safety, - tree trimming, - handling of chemicals, - confined space entry, - State and Federal mandated training. . There is no area for cleanup and decontamination of employees. . Air quality is a serious problem because the building doesn't have the proper exhaust removal. . The inadequacy of the facility is impacting the Department's ability to recruit and retain high-quality employees. . The builQing lacks adequate restroom facilities to accommodate both men and women [0 the workplace. . Limited space for parking equipment aod vehicles in the shop causes safety concerns for staff and forces vehicles to be moved each time'a piece of equipment must be used. . Today more equipment and equipment of a larger physical size is required to accomplish the department's increased responsibilities. The building cannot adequately accommodate the equipment- some equipment is stored outdoors shortening its useful life and the entry doors are too small to allow working space around the equipment. . Federal environmental standards will require a covered salt storage facility. Currentiy the building cannot accommodate it. The 81. Anthony Fire Department . Fire and rescue vehicies are parked too closely together because of a lack of space, resulting in safety concerns for staff when vehicles must be moved but quicl<ly. . There is inadequate space for training and meetings. The existing space cannot accommodate the entire staff and cannot meet the technology needs for training to day's firefighters. . There is no space for decontamination of equipment and staff, causing safety and health concerns for staff. . Electrical, heating and cooling, plumbing systems are in need of upgrading and repair, and the building is not handicapped accessible. . There is a lacl( of office space, storage space, Idtchen, and recreational space. . There are structural concerns including the need for roof repair, exterior wall repair, and interior living wall repair. . The inadequacy of the facilit'l is impacting the Department's ability to recruit and retain quality firefighters. . The current facility is not designed to adequately provide for living quarters - including sleeping quarters - for full time firefighters. . Fire Department vehicles and equipment are split between two different sites, creating inefficiencies in operation. . The current facility is not designed to provide comparable restroom and living facilities for male and female workers. . The physical size of the Fire Department's equipment has increased over the years due to changes in technoiogy, services offered, and the equipment carried oriboard. The vehicle storage area ceiling is too low for standard equipment available today. Come to the Public Facilities Open House on Tuesday, April 22, from 5:30-7:30 p.m. at the City Hall COl1ulIlunity Center, to learn more about the Study Group's recommendations on how to meet Fire and Public Works facility needs. t:I:3V\JOlsn8l'dlSOd l'dI.lN:30IS:3t:1 ".".SSMt:l8:3".".".".".".'" ton: 'ON l)umc1 NW 's!1odlQuU)]I{ OIVd ;J]JElsoc1 '5' n . aIS THSlId m'Ulll-AU01f/UV-1U11JSV'/H/I.lA1 1888-68L-Z19 81,,';'; NY'! ~uQ"[PUV "5 pBGa "~E1 ~"An5 1 on: InJune~ the St. Anthony City Council voted to establish a citizen's Public Facilities Study Group to identify needs and develop options to address the City's Fire and Public Works Departments' facility needs. The Study Group held its kick -0 ff meeting in September and has been meeting monthly since then. This newsletter summarizes the activities and findings to date of the Study Group. ~S""l' E"'" /.",:' "I,,; Et~ Public Facilities Study Group Schedules Open House tq Review Needs The St. Anthony Public Facilities Study Group has scheduled an Open House for Tuesday; December 10, 5:30 to 7:30 p.m., at City Hall, to enable the public to review and provide feedback on the analysis of the Fire and Public Works Departments' facility needs. This needs analysis is the first phase of the work of the Study Group, which has embarked on an eight-month study process that vvill ultimately provide a recommended 'option for a Fire Station and Public Works Facility to the City Council. "The City Council believes it is critical that any decision that is made on how to address the facility needs of the Fire and Public Works Departments has the support of the public," said Paul Archambault, who chairs the IS-member Study Group. "That is why we need the public involved at every step of this process to give us feedback." At this time, the Study Group plans for three open houses throughout the study process and newsletters to Wom1. the community; he said. (continued on page 3) Study Group Tours Area Fire Stations and Public Works Facilities The Public Facilities Study Group in September toured several area Fire Station and Public Works Department facilities in the metro area. Most of the facilities had been built new or expanded in the last five years to meet growing needs. In addition to touring St. Anthonys current facilities, the group toured fire stations in Maplewood and Oakdale and public works facilities in Woodbury and Prior Lake. The Study Group compared and contrasted the pros and cons of the various facilities. "What we found is that because so many communities in the metro area were built from the 1950s to the 1970s, they are all facing the same dilemma of meeting today's needs in outdated and aging buildings," saidJim Prosser, Ehlers &:. . Associates, the Citys financial advisor. The purpose of the tour was not to find Maplewood FiTe Station PriOT Lahe Pub lie Works Facility an ideal solution in another communitys backyard, but to get an idea what others are doing, said Paul Archambault, Study Group Chair. "We were interested in finding out how other communities had met their needs," Archambault said. "We found some brand new facilities, some relatively new, and some new additions. It was a useful tour." Small, inada[llate training ro0111. Tight Fire Station garage bays. Cramped office space. Public Facilities Study Group Open House on Facility Needs Make plans now to attend an Open House on Tuesday, December 10, from 5:30 to 7:30 p.m., in the City Council Chambers at City Hall, to provide comments on the Fire Station and Public Works facility needs. The Open House [annat allows attendees to freely visit exhibits, ask questions, provide feedback, and come and go at any time during Open House hours. For more information, contact Susan Hall at 612-789-8881. St. Anthol1y"Fire Department . DEPARTMENT RESPONSIBILITIES The responsibilities of St. Anthony;S Fire Department have gwwn and become much more complex in the last 50 years. Consider these facts about todays Fire Department: Calls - The number of calls firefighters respond to has increased from 279 in 1971 to 938 in 2001, averaging out to about two to three calls per day. On the average, St. Anthony Fire delivers service in 2 minutes, 40 seconds. Personnel - The Department has seven career firefighters and 24 part-time firefighters. Two full-time firefighters work 24 hour shifts. Respon~bilities - Today's firefighters do more than put out house fires. They provide emergency medical services, respond to building and vehicle fires, provide water and ice rescue, provide hazardous materials mitigation, provide fire and housing code enforcement, and provide public fire education. Imining - Because of the complexity of responsibilities, St. Anthony ilrefighters receive year round training with cert- ification in numerous areas required to prepare them for their jobs. DEPARTMENT NEEDS The St. Anthony Fire Department is providing service in 2002 in a building built in 1955 as a City HallJPublic Works Building. . Fire and rescue vehicles are parked too closely together because of a lack of space, resulting in safety concerns for staff when vehicles must be moved out quickly: . There is inadequate space for training and meetings. The existing space cannot accommodate the entire staff and cannot meet the technology needs for training today's fire fighters. . There is nO space for decontamin.ation of equipment and staff, causing safety and health concerns for staff. . Electrical, heating and cooling, pLumbing systems are in need of upgrading and repair, and the building is not nandicapped accessible. . There is a lack of office space, storage space, kitcnen, and recreational space. . There are structural concerns including the need for roof repair, exterior wall repair, and interior living wall repair needed. . The inadequacy of the facility is impacting tne Departments ability to recruit and retain firefighters. . The physical size of the Fire Departments equipment illts increased over the years due to changes in technology; services offered, and thecequipment carried onboard. The vehicle storage area ceiling is too low for the standard equipment available today: St. Anthony Public Works Departlllent DEPARTMENT RESPONSIBILITIES Today's Public Works Department in St. Anthony performs a variety of tasks utilizing a crew of 15 and various maintenance vehicles and equipment to ensure the City's street, water, sewer, and other public facility infrastructure is in good working order. Examples include: Streets - Staff are responsible for 24 miles of roadway in the City Maintenance activities include snow removal/ice control, crack filling, seal coating, and concrete cure and panel replacement. Other functions include street sweeping, crosswalk striping, and street and sign maintenance. Water _ Responsibilities include operation and maintenance of the municipal water treatment pl~t, flushing hydrants twice per year, repairing and maintaining the Citys water mains, exercising valves, and ensuring the water continues to flow freely to homes and businesses. Sewers - Crews pres~ure jet the entire sanitary sewer system and inspect manholes, clearing blockages, and ensuring the City's sewer system stays open. Trees _ Activities include annually trimming the trees on City grounds and boulevards, checking for and removing diseased trees, and re-planting trees annually:. Parhs _ Public Works maintains and repairs all City parks and structures, including aLL baseball, softball, and soccer fields, and the five ice rinks during the 'winter months. Staff are also responsible for maintaining the Citys stormvvater retention ponds. Vehicle Maintenance - Public Works is responsible for maintenance and repair of aLL vehicles for all Oty Departments. DEPARTMENT NEEDS The Public Works Department building was built in 19605 when the Departments responsibilities were less complex and needs not as great, and the number of personnel and equipment was much smaller. . The size of the staff has grown from three in 1960 to 15 in 2002, resulting in inadequate training and meeting space, office space, storage space, and bathrooms. . The shop is too small and vehicles are parked roo closely together, causing safety concerns for the staff. . Structural concerns and systems upgrades are needed. to address issues of air quality, OSHA non-compliance, and lack of handicapped accessibility. . The inadequacy of the facility is impacting the Departments ability to recruit and retain utility workers. . The physical size of the public works equipment has increased over the years allowing fewer workers to complete tasks such as snm.vplowing or lawn mowing in less time. The equipment maintenance and the entry doors are too small to allow working space around the newer equipment. This photo, taken dllring the SI:tLdy GnJLLp tour of the SL Anthony Public Works facility, shows the tight space in which worh.en must maneuver their large vehicles. Public Facilities Study Group (continued from page 1) "It is our job to take a careful, comprehensive look at what we need, then carefully consider all the options we have to meet those needs," said Archambault. St. Anthony is currently struggling with how to meet the needs of the community in 2002 and beyond with a Fire Station and Public Works facility that are 40 to SO years old. The builclings do not provide adequate training and meeting space, city vehicles and equipment are parked too closely together causing safety concerns for staff, theres a lack of decontamination space for fire fighters and inadequate storage space for equipment and supplies, the builclings are not handicapped accessible, and they have structural and repair issues. "We are trying to meet the changing needs of our community with aging facilities and we need to find solutions that will last," Archambault said. In addition to conducting the needs analysis, the Study Group has toured both the current Fire Department and Public Works facilities and other communities' facilities to see what lessons can be learned from them. "The goal for all of us is to ensure that this community can continue to provide the kind of quality services that residents and businesses have come to expect," Archambault said. 'We hope everyone vvill come out to our Open House and give us their feedback." Public Facilities Study Questions Answers. Q. Why has the City initiated a study process for Fire Department and Public Worhs needs? A. St. Anthony is currently struggling with how to meet the needs of residents in 2002 and beyond with a Fire Station and Public Works facility that are 40 to SO years old. The buildings do not provide adequate training and meeting space, City vehicles and equipment are parked too closely together causing safety concerns for staff, there's a lack of decontamination space for fire fighters and inadequate storage space for equipment and supplies, the buildings are not handicapped accessible,. and they have structural and repair issues. Q. Wasn't there an earlier study of how to meet these facility needs? A. Yes. In 1999, the City hired an architect/engineering firm to propose a facility to meet the space needs of the Public Works Department. The option created to meet the needs at that tin1.e required significant public investment. The City Council felt that any decision on facility needs should have much more public involvement and must also look at the needs of the Fire Department at the same time. So they created the Public Facilities Study Group to do that study and get public input. Q. Does this process mean that the City has to follow the recom- mendation of the Study Group? A. No. The City Council has the responsibility for examining the recommendation and making its own decision about how to meet the Fire Station and Public Works facilities needs. However, a process that has been thoughtful, comprehensive, and. has included extensive opportunities for public involvement "vill be carefully considered by the Council. Q. How much would wnew Fire Station/Public Worhs facility cost? A. Currently; there is no price tag because the process is not that far along yet. The Study Group is still considering needs and has not advanced yet to considering options to meet those needs. When the Study Group has developed a set of options to meet the City needs early next year, their will be another open house to let the public review the options and provide feedback. An important factor in consideration of those options will be cost and the long term value of the investment made by the City Q. Is there a chance that the Cmmcil may choose to do nothing after this process has been completed? A. Yes, that is always an option. l:E3l1\lO.lSn:J l\f.lSOd lVI.lN:30IS:3t1 'I-'I-SSMtI:J:3'1-'I-'I-'I-'I-'I-'I- ton: 'ON l)Ull~d NJi~ 'SnOdEdUUm alVeI ~gElsod 'S'Il . aIS THS1ld NOIl"lJ\Il:IO~NI 3J\IllSN3S 31J\11l m "1l1u-,(tlOlguv-1urVQJ"t\WtH. 1888-68L-n9 81 t>;>; NJi'l ',(U01PUV '15 PEO([ ~1 ~dATI5 10t:\:: ;()?~kl . i(uoqiUVfulitQ However, the needs that the two departments are facing are real and "vill only grow worse over lime. The City "vill be in a position of needing to address the concerns either now or in the very near future. Q. WiII there be future opportunities for public input into this process? A. Yes. The Public Facilities Study Group plans to have three open houses for this process. (See schedule below.) In addition, the Study Groups monthly meetings are open to the public. The City Council believes that since any decision made impacts the services that residents and businesses in the community will receive, it is critical for them to become informed and get involved. Q. How can I heep infonned about the process? A. The City will be publishing and mailing newsletters to everyone in the community at the time of the open houses. The Citys Web site at www.ci.saint-anthony.mn.us and the Citys newsletter will contain updates on the process. Finally, everyone is invited to attend the monthly meetings of the Study Group. The meetings are held at 7 p.m. in the City Council Chambers at City Hall. Meetings in the upcorni,ng months w.ill be held on December 3, January 7, and February 4. If you have questions, please contact Susan Hall at 612-789-8881. PU.blic Facilities Study Group Open House Tentative Schedule TUESDAY, DECEMBER 10 5:30 to 7:30 p.m. Open House on Facility Needs, City Hall MONDAY, .FEBRUARY 18 Open House on Facility Options and Financing SPRING 2003 Open House on Final Option and Cost Impacts SPRING 2003 Recommendation to the City Council SPRING 2003 City Council considers recommendation on . Fire Department and Public Works Facilities