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HomeMy WebLinkAboutJanuary 3, 2006 COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES January 3, 2006 The meeting was called to order by Chair, Barbara Miller at 7:05 p.m. Those members present were Patricia Sowada, Lynette Thomson, Nancy Hoium, Barbara Miller, Bruce Kelzenberg, Catherine Vesley, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the December 6, 2005, Board meeting as mailed. Bill list dated 12/22/05 was reviewed. It was moved, seconded and passed that they be paid. Bill list dated 12/29/05 was reviewed. It was moved, seconded and passed that they be paid. Bill list dated 12/30/05 was reviewed. It was moved, seconded and passed that they be paid. The 2005 accounting was reviewed. Bill list dated 1/9/06, of 2006 bills was reviewed. It was moved, seconded and passed that they also be paid. The accounting for 2006 was not available at the time of the meeting. Old Business: 1. Discussion about a yard sculpture at the library was introduced. 2007 is the 150-year anniversary of the County and there was discussion that perhaps something could be done in conjunction with that celebration. The Board decided to do further research on possibilities and tabled discussion until the February meeting. 2. WiFi update was presented. The wires have all been installed and cabling completed for both WiFi and PC management. The City IS Director will complete the cut-over on January 6. 3. PC Management changeover at Columbia Heights has been moved up. We are in position to be the next building to go live. Staff training will begin next week and the potential date for implementation is January 18 or 19. 4. Budget update provided. $20, 110.00 was put back into the Library budget. A list of the individual line item amounts was provided. The news article from the Sun/Focus concerning the approval of the 2006 City budget was reviewed. 5. A report on the Foundation Fundraiser was given. The event was a rousing success. The theatre was sold out! The silent auction items brought in $1,167.00. The final total raised is not currently available. The Board members would like to commend the Foundation Board on their efforts and all their hard work to make this project a success. New Business: 1. The information from Minnesota Library Association concerning the 2006 Legislative platform concerning libraries was reviewed. 2. The report submitted by Library Supervisors Dana Weigman and Nancy Soldatow, on their tour of the MN. Work Force Center was reviewed. 1 3. The 12/8/05, article from the St. Paul Pioneer Press concerning the future of libraries in Ramsey County was reviewed. 4. A report from the Trustees of the North Adams Public Library from the year 1920 was reviewed. 5. The following fund transfers were requested: a. It was moved, seconded and passed to transfer $189.00 from 5170 (Office Equipment) to 2011 (Computer Equipment). b. It was moved, seconded and passed to transfer $3,525.00 from 5170 (Office Equipment) to 2011 (Computer Equipment). c. It was moved, seconded and passed to transfer $471.00 from 5170 (Office Equipment) to 2011 (Computer Equipment). d. It was moved, seconded and passed to transfer $511.00 from 5170 (Office Equipment) to 3050 (Expert & Professional Service). 6. Policy on patron look-ups for circulation and Internet use was discussed. The history of the Columbia Heights policy was reviewed. PC Management has created a new scenario. The Columbia Heights Library will be verifying addresses of patrons with picture ID that does not have a current address on by mailing out library cards and allowing a 2 item check out. After discussion the Board thought that all of the above issues were valid and that we would follow the policy currently used by Anoka County Library for look ups and card issuing. We will be tracking the postage costs of this new procedure. 7. Mayor Gary Peterson joined the meeting at 8:00 p.m. He wished to inform the Board about his project for a th street clock to be installed on 40 and Central. The “Clock Tower of Peace” information and pictures were shared with the Board. The Mayor will hold a press conference on January 12 about the project and the unveiling will be in conjunction with the Jamboree celebration. 8. Several conflicts of future Library Board meetings were discussed. The following alternate meeting dates were approved. a. July meeting will be held Tuesday, July 11, 2006. b. August meeting will be held Wednesday, August 2, 2006. c. November meeting will be held Wednesday, November 1, 2006. 9. The obituary that appeared in the Star/Tribune on December 28 for Beverly Flaherty was shared with the Board. The Board voted to send a memorial in her name to Anoka County along with a sympathy card for the family. There being no further business the meeting was adjourned at 8:40 p.m. Respectfully submitted, Jeanine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2