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Home My WebLink AboutJanuary 24, 2006 CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 5542]-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www.ci.columbia-heights.mn.tls HRA Commissioners: Bruce Nawrocki Tammera Ericson Diehm Dennis Ecklund ,Jr. Bobby Williams Bruce Kelzenberg Patricia Jindra HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING 7:00 P.M., TUESDAY, JANUARY 24, 2006 PARKVIEW VILLA, COMMUNITY ROOM B, 965 40TH AVE., COLUMBIA HEIGHTS, MN AGENDA 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. ELECTION OF OFFICERS Chair Vice Chair Secretary/Treasurer 4. CONSENT AGENDA/The following items can be approved by one motion) A. Approval of Minutes for the month of October, 2005. B. Approve Financial Reports MOTION: Move to Approve the Consent Agenda Items as listed. 4. REPORT OF MANAGEMENT COMPANY-Housing Administrator 5. RESIDENT COUNCIL MINUTES- Patricia Jindra 6. CITIZEN FORUM (At this time, citizens have an opportunity to discuss with the HRA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note the public may address the HRA regarding specific agenda items at the time the item is being discussed.) 7. ITEMS FOR CONSIDERATION A. Adopt Resolution 2006-01. Desianatina Depositorv for the HRA Motion: Move to Adopt Resolution 2006-01, a Resolution Designating Depository for the Columbia Heights Housing and Redevelopment Authority (HRA). B. Underaround Parkina Garaae Door Motion: Move to Approve the lowest bid by Wheeler Hardware Company in the amount of $2,955.00 to better serve our residents of Parkview Villa. This would come out of the Capital Outlay balance of $22,737.00 (Nov. 31,2005). C. ManaClement Increase Motion: Move to Approve the Management Fee Increase with the above described changes; and furthermore; to authorize the Chair and Executive Director to enter into an agreement for the same. 8. ADJOURNMENT Cheryl Bakken, Community Development Secretary H:\HRA A enda2006\1-24-2006 The HRA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all HRA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the HRA Secreta at 706-3670 to make arran ements TDD/706-3676 for deaf or hearin im aired onl . THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) AGENDA SECTION: ORIGINATING EXECUTIVE NO: 3 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Election of Officers BY: Cher Bakken BY: DATE: January 18,2006 Meeting of: January 24, 2006 BACKGROUND: The City of Columbia Heights I-lousing and Redevelopment Authority (HRA) Bylaws specify that the authority shall select a Chair, Vice Chair and a Secretary/Treasurer from among its Commissioners. The current officers are as follows: Chair Vice Chair Secretary/Treasurer Bruce Nawrocki Bruce Kelzenberg Patricia Jindra RECOMMENDATION: Move to cast a unanimous ballot nominating and appointing for Chair, for Vice Chair, and for Secretary/Treasurer. RECOMMENDED MOTION: Move to cast a unanimous ballot nominating and appointing for Chair, for Vice Chair, and for SecretaryITreasurer. Attachments HRA ACTION: H:\HRA consent Form 2006\Elect1on of Qfflcers HRA ELECTION PROCEDURES . We will know have the Election of Officers. . Nominations are know being taken for the office of Chair. (After a nomination is made) 1. has been nominated. 2. Are there any other nominations? 3. Are there any other nominations? 4. Are there any other nominations? 5. If NONE - All those in favor say aye. Opposed nay. 6. The chair declares elected as ChaiI'. . Nominations are know being taken for the office ofVicc Chair. (After a nomination is made) 1. has been nominated. 2. Are there any other nominations? 3. Are there any other nominations? 4. Are there any other nominations? 5. IF NONE- All those in favor say aye. Opposed nay. 6. The chair declares elected as Vice Chair . Nominations are know being taken for the office of Secretary/Treasurer. (After a nomination is made) 1. has been nominated. 2. Are there any other nominations? 3. Are there any other nominations? 4. Are there any other nominations? 5. IF NONE- All those in favor say aye. Opposed nay. 6. The Chair declares elected as Secretary/Treasurer. HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF OCTOBER 25, 2005 CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Chair, Bruce Nawrocki at 7:02 p.m., October 25,2005, in the Parkview Villa Community Room B, 965 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Bruce Nawrocki, Tammera Ericson Diehm, Bobby Williams, Dennis Ecklund Jr., Patricia Jindra, and Bruce Kelzenberg PLEDGE OF ALLEGIANCE CONSENT AGENDA Approval of Minutes Nawrocki asked Welke when the building lost power last month, did both elevators go down at the same time. Welke stated both elevators did go down, when she came in the next mO/'l1ing and discovered it, she called contractors to fix the problem as quickly as possible. Ecklund stated it was for about a day. Nawrocki asked if the maintenance person couldn't have called for service. Welke stated the problem started after hours and actually turned out it wasn't anything Teny couldfix. Nawrocki asked if the lead base paint testing was done and will there be a report tonight on it. a 'Donnell stated the testing was done and that the company that performed the testing hasn't provided the report yet. MOTION by Ericson Diehm, second by Jindra, to approve the minutes from July 26, 2005, regular meeting as presented in writing. All ayes. Motion Carried. REPORT OF MANAGEMENT COMPANY Welke stated in July there were 7 police calls, we continued to get more names on the waiting list for the north building, the grill was installed by resident council. In August, there were 5 police calls, applicants for units kept coming in, there was a grass roots meeting held and it was decided to continue the meetings with residents the 1st Wednesday of each month at 1:30 p.m. In September, there were a total of 8 police calls, the south building still has just one opening, 46 work orders were completed, the north hallways were painted by maintenance and both the north and south buildings have been shampooed Nawrocki stated he received a letter from MI'. a 'Donnell about the way he criticized Walker staff at meetings, Welke sent letters to afew residents regarding the way they treated her at a recent meeting, he talked to Streetar and a 'Donnell to discuss this and determined talks will continue privately. Ecklund, Jr, stated he received one of the letters from Welke, felt he was not inappropriate and that each of the residents receiving a letter felt she could have called them into her office to discuss this separately. Nawrocki stated this matter would not be discussed anymore. Housing & Redevelopment Authority Minutes October 25, 2005 Page 2 of8 RESIDENT COUNCIL MINUTES Jindra asked if anyone had any questions or comments. There were none. CITIZENS FORUM Ron Schumacher, Unit 702, he did have mold in his apartment, which Terry, the maintenance man for the building was taking care. Ruth Hillestad, Unit 310, asked what the grass roots meetings are about, she didn't feel the meetings are necessary. Hillestad then made some comments about Welke's mother that she and other residents felt were inappropriate, causing Welke to leave the room. Nawrocki asked who started the grass roots meetings. Hillestad stated Welke did, she said we needed an open meeting to rationalize issues in the building. It was set up to talk rationally about what is going on around the building and that isn't what the meetings are about. Leonard Garin, Unit 207, he was at the meeting and it was a get to know each other meeting, he said some personal things about his life and wasn't criticized about them, he runs a comedy hour once or twice a month with comedy movies for the residents and he gets criticizedfor that. It was a meeting called, "Laughing with Lee ", and was started for something for residents to do in the building. Renie Suftka, Unit 104 stated if residents don't like what is happening at the meetings, don't go, no one is forcing you to go. Ericson Diehm stated we need to establish some kind of rules for this meeting, our goal is to accomplish our City business and not offend anyone at these meetings, we should take a break, as we have management staff running out of here crying, we need to establish rules. Nawrocki stated this is a part of being in public life, you need to deal with it, and that he has been called every name in the book. Ericson Diehm stated she realizes he has had this type of conflicts with the public, but is looking for him to address this situation in someway, at this time before we go on with the meeting, and that she would like to hear from the rest of the board on this issue. Nawrocki asked if the board would like to take a recess. Ecklund Jr. stated he would like to see a short recess before we resume. O'Donnell stated he told Welke she could leave the room or leave for the night, that was up to her. (Upon Welke returning to the meeting residents applauded.) Jindra stated it was urifortunate this came up. Ericson Diehm stated when this type of situation comes up we should address it by saying that this type of comments will not be allowed at a Public Meeting. PUBLIC HEARING Resolution 2005-04. Approvin!! the 2006 Public Housin!! A!!encv Plan Welke stated the Public Hearing notice for the P HA plan was advertised in the paper and the document approved by the Dakota County authorities to make sure that it complies with the Anoka and Dakota County P HA plan. She will be contacting Anoka County to see if the certification should be signed by Anoka County. The plan is exactly the same as in previous Housing & Redevelopment Authority Minutes October 25,2005 Page 3 of8 years, except for afew policies that the HRA board has approved this year. Nawrocki stated under attachment A the rules for underground parking, how did we come up with using Gopher Towing and have we ever checked pricing from other companies. Welke stated that policy was in place at the time Walker started O'Donnell stated we haven't checked pricing with other companies and believed the person getting their car towed has to pay for the tow, not the HRA. Welke stated she would check into other company fees for the board Ecklund Jr. stated under the common area policy, it should read the meetings are held on Tuesday. Welke agreed to make the change. Jan Honyford, Unit 205, has a handicap sticker, but has to parkfarfrom the door, she is on the waiting list, Welke tried to give her a parking spot but there has been a white car in the spot every since, there isn't any policing of the parking lot. Welke stated the parking situation was a mess so they ordered some new signs, which came with the numbers mixed up and will be returned tomorrow. Nawrocki asked if there is some kind of provision for residents in the parking ramp across the street. Welke stated residents do have City parking tickets so they can park there. Nawrocki told Honyford we cannot guarantee evelyone will have a parking spot and asked Welke to make a temporary sign until the corrected signs come. Welke agreed Motion by Ericson Diehm, second by Williams, to close the public hearing. All ayes. Motion Carried. Motion by Ericson Diehm, second by Williams, to Adopt Resolution 2005-04, a Resolution confirming approval of the 2006 Public Housing Agency cettifications of compliance with the PHA plans and related regulations. All ayes. Motion Carried. ITEMS FOR CONSIDERATION Resolntion 2005-05. Desill:natifil~ Depository for the HRA Nawrocki stated this resolution is designating a depositOlY for Northeast State Bank. Streetar stated this is a document requested by the Finance Department, is a standard procedure, and that staff has reviewed the document. Nawrocki asked how many people sign checks. Lindig stated there are two people that sign and currently Ericson Diehm's name was on this document as HRA chair. Nawrocki stated he felt City staff should be signing the check, such as the Executive Director, Deputy Executive Director or Mayor. Streetar stated the account was set up as a cash flow for management of Parkview Villa, not the larger fund balance, which would have to be approved by Walt, Elrite or him. Ericson Diehm stated ifwe would do what Nawrocki is asking we would have to approve expenditures before Welke could buy anything, then we would be waiting to have authorization, thus slowing up the process of purchasing necessary items for the building. Housing & Redevelopment Authority Minutes October 25, 2005 Page4of8 Motion by Ericson Diehm, second by Kelzenberg, to Adopt Resolution 2005-05, a Resolution designating depository for the Columbia Heights Housing and Redevelopment Authority (HRA). Amended Motion by Nawrocki to have staff sign all checks also. Motion dies for a lack of a second. Upon Vote of ol'iginal motion: All ayes. Motion Carried. Resolution 2005-07, Approvinl!: the ACOP Policv for Parkview Villa South Bob Alsop, Kennedy & Graven stated he would like to make some general comments about all three resolutions 2005-07, 08, and 09. He apologized that he wasn't able to get the A COP for the North building ready for approval. All leases were looked at for the following reasons: 1) to insure compliance with State and Federal law; 2) eliminate ambiguities and/or inconsistencies; and 3) implement the tenant eligibility criteria for each building. For the South buildings ACOP the primary changes are: 1) nondiscrimination and accessibility provisions were added, with the obligation to advertise and market the building for residents 55 years of age and older; 2) eliminated all provisions related to the operation of the building of a public housingfacility; 3) eliminated tenant selection provisions to include a preference for local residents; 4) revised and simplified the grievance procedure for purposes of providing limited due process for tenants when their lease is terminatedfor cause by the HRA; 5) a previously adopted internal transfer policy was added; and 6) exhibits were either eliminated or incorporated Also added is, the attorney's fees for going to court when the HRA enforces an unlawful detainer. Nawrocki asked under what conditions would we issue an unlawful detainer and if we did, who would represent the HRA. Alsop stated it would be when you file a complaint in district court, it goes before a hearing officer, then to trial to determine if there was a violation of the agreement and an attorney for the HRA would go to court. Alsop suggested sending an authorized representative of the HRA or the property manager that is authorized under the rules that you give them power of authority to appear on their behalf and you would avoid to some extent, the legal fees incurred by sending an attorney. Fehst stated he could remember only one person they had to go to court with in the past 10 years and recommended the board amend the motion to include binding arbitration with the exception that the body feels it is something long term. Nawrocki agreed. Motion by Williams, seconded by Kelzenberg, to Adopt Resolution 2005-07, a Resolution approving the Parkview Villa South Admissions and Continued Occupancy Policy (ACOP), with the amendment to include binding arbitration with the exception that the body feels it is something long term. All ayes. Motion Carried. Housing & Redevelopment Authority Minutes October 25, 2005 Page 5 of8 Resolution 2005-08. Parkview Villa North Lease Alsop stated the bulk of changes were with regulations to comply with federal and state regulations, some of the management duties and policies that have already been adopted by the HRA. Welke stated neither of the Leases or A COP have been posted, per HUD regulations and would be made available for a period of 30 days prior to going in effect. Motion by Ericson Diehm, seconded by Ecklund Jr., to Adopt Resolution 2005-08, a Resolution approving the Parkview Villa North Housing Lease. All ayes. Motion Carried. Resolution 2005-09. Parkview Villa South Lease Alsop stated the only difference between the north Lease and this one is the recertification requirements, and interim requirements have been removed. Motion by Kelzenberg, seconded by Jindra, to Adopt Resolution 2005-09, a Resolution approving the Parkview Villa South Senior Housing Lease. All ayes. Motion Carried. Emen!encv Pull Cord Svstem- Part 3 Welke stated she received a letter from Anoka County stated they could not supply the remaining cell phones needed for the building. If our maintenance man, Terry removed the unit it would cost approx. $400 versus a substantial amount more Ji'om an outside company. Jindra stated, there is a collection box at Murzyn Hall of old cell phones, and asked how many phones we are short. Welke stated she would certainly check into this, there had only been about 50 residents responding to the need, and she has about a dozen left in her office. Fehst stated we could probably raise the number of cell phones we would need. Motion by Williams, seconded by Kelzenberg, to approve the removal of the emergency pull cord system at Parkview Villa North and South. All ayes. Motion Carried. Proposed Manal!:ement Fee Increase Denny O'Donnell stated in orderfor Walker to provide the services at Parkview Villa, we are askingfor an increase of our monthly fee by $4,000, based on $29.60 pel' unit/per month, and $22.00 pel' unit/pel' month, for the South building. Dana is passing out a management fee comparison sheetJi'om the bids received at the time the HRA chose Walker, which does not show Common Bond and Stuart Management bids were plus the cost of onsite staff, the Common Bond fee was $44. 78, Stuart Management was $36.85, Great Lakes was $23.50 and Walker proposed $27.21, per unit/per month. Walker did not realize all of the organizing and straightening out of management documents that weren't addressed by the previous management company. Walker would like to propose an increase in management fees to cover the additional staffhours used this year. Housing & Redevelopment Authority Minutes October 25,2005 Page 6 of8 Kelzenberg asked Streetar how the South building is doing financially. Streetar stated we are doing well, two years ago we made some adjustments to the rent, where current residents rent would go up by 7.6% each year for three years, at the end of that time there would be one final increase to get evelybody up to comparable rates with other senior rental properties in the area. Streetar stated he has had a conversation with Karen Skepper, from Anoka County, where she has indicated they are still interested in Parkview Villa and would like direction from the board. Ericson Diehm asked if Anoka County has there own staff they could use for the building. Streetar stated they did. Fehst asked if 0 'Donnell wanted a decision tonight. 0 'Donnell stated it was merely for discussion and that it is an ongoing effort to stay in compliance with HUD regulations that is driving up the costs. Streetar stated he recommended Walker bring this item for discussion before the board as the HRA board would be looking at the 2006 budget. Ericson Diehm, stated we need to acknowledge the fact that Walker has the opportunity to cancel the contract within 30 days, so we should consider our options before approving an increase and felt it might be important at this time to look into our options with Anoka County also. Williams asked if Walker increases their fees could we come up with the money. Streetar stated it would not come by increasing the rent, but from operatingfees and income receivedfrom the South building. Nawrocki asked Streetar to talk to HUD for more clarification on if they would be willing to pay for the additional fees. Renie Sufika, Unit 104, asked when you say the money is there, does that mean the rent would go up. Streetar stated that it would only mean that there would be less money available for painting and other items. Kelzenberg stated he would like to see the board direct staff to talk to the County on our options, not that Walker isn't doing a goodjob, but the increase of$4,000 being requested is a lot of money. Motion by Kelzenberg, second by Ericson Diehm, to direct staff to meet with Anoka County to obtain more information about them taking over Parkview Villa. All ayes. Motion Carried. Resolution 2005-10. Proposed 2006 Parkview Villa South Budg:et Bob Lindig, Walker Finance Officer stated the budget for 2006 is $232, 707, which represents a 1.7% or a $3,977 increase over the 2005 budget. Some of the reasons for the increase are: 1) $5,200 more in Capital Outlay; 2) $6,240 more in maintenance and materials; and 3) utility costs are going to significantly be greater than in the past. The North building used significantly more gas than the South building this year. The City labor costs are decreasing by$5,894. Nawrocki asked what is excess utility. Lindig stated that is where some of the residents pay an additional fundfor use of electricity for ail' conditioners or freezers. Housing & Redevelopment Authority Minutes October 25,2005 Page 7 of8 Williams asked what is the $25,000 Capital Outlay of other buildings and if you look under fund 5120 in past years there wasn't any funds in the budget. Streetar stated $5,000 represents annual cost to run the building and the $25,000 is the amount above and beyond that figure and that there was a 5-year, building improvement plan approved by the board after the 2004 budget was approved. Motion by Kelzenberg, second by Ericson Diehm, to Adopt Resolution 2005-10, a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2006 Parkview Villa South Budget of $232,707 and recommending this budget to the City Council for approval. All ayes. Motion Carried. Resolution 2005-11. Proposed 2006 Parkview Villa North Budget Lindig stated the proposed budget for 2006 is $402,047, which is a 9.5% increase or $34,809 from last year's budget. Changes are fi'om the increase of utility costs, primarily gas, City staff labor transfer will increase by $5,431 and maintenance and supplies, which does not include any increase in management fees. Total revenue of$422, 891 includes $293,777 for rent, the HUD Operating Subsidy of$121,270, investment income of$5, 000 and other miscellaneous charges. Nawrocki stated they have not increased the gas or electric in the budget, and there isn't anything under Capital Improvement. Lindig stated there wasn't anything allotted in the 2004 or 2005 budgets so he didn't make an allotment for 2006. Motion by Kelzenberg, seconded by Williams, to Adopt Resolution 2005-11, a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2006 Parkview Villa North Budget of $402,047 and recommending this budget to the City Council for approval. All ayes. Motion Carried. ADMINISTRATIVE REPORTS- EDA Meeting agenda Streetar stated the EDA meeting would only have one item on it. Other Business Nawrocki stated the VFW gives $130 per month to the resident council, for social events. They do this as they are required by the State to put gambling funds back into the City, but has to go to someone with a 5013C status, which is an IRS status for organizations. The VFW is being questioned about the funds as back in the 1990 's the Elim Transitional Housing number was used as the rational for the use the funds. The VFW is looking for some options for the donations to continue such as: 1) they could send the money to the City, which they are temporarily doing then the City would write a check to the Resident Council and the City would have to fill out a form to submit to the state on a monthly basis; or 2) the Resident Council could become a 5013C group, which he asked Commissioner Ericson Diehm if she would help set this up and has agreed to meet with the Resident Council and discuss their options. Ericson Diehm stated, if they would be interested she could meet with them or the other option would be to see if Walker has a 5013C that could be used. Lindig stated, the funds need to go directly to the resident Housing & Redevelopment Authority Minutes October 25, 2005 Page 8 of8 council, notfunneled through Walker. Ecklund asked if the Residents Council had a 5013C in previous years. Ericson Diehm stated you would have had to fill out forms each year, a lengthy application, they askfor a lot of information, you just don't go in an apply for and get it, there is a lot more to this. However, she would recommend that it would be beneficial for the resident council to obtain this. Nawrocki stated he has an appointment with the director of Elim Transitional Housing tomorrow to discuss this, but just wanted the residents council to be aware of this. Ecklund asked if the VFW couldn't send the check to Walker to put in with the washing machine fund and when they need it, draw it out. Ericson Diehm stated no you couldn't do this. ADJOURNMENT Motion by Williams, seconded by Kelzenberg, to adjourn the meeting at 9:44 p.m. Respectfully submitted, Chelyl Bakken Recording Secretary H:\HRAMinutes 2005\10-25-2005 COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) Meeting of: January 24, 2006 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Bob Lindig BY: DATE: January 18, 2006 BACKGROUND: The bound Financial Report for the months of October, November and December 2005 draft Resolution 2006-02 is attached for review. The enclosed Financial Report is for October(yellow), November(Green), and December(gray). RECOMMENDATION: Staff will be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: Move to approve Resolution 2006-02, Resolution of the Columbia Heights Housing and Redevelopment Authority (HRA) approving the Financial Statement and Payment of Bills for the months of October, November and December 2005. HRA ACTION: H:\HRAConsent2006\OctoberNovemherDecemher Fin Rep 2005 HRA RESOLUTION 2006-02 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) APPROVING THE FINANCIAL STATEMENT FOR OCTOBER, NOVEMBER AND DECEMBER 2005 AND PAYMENT OF BILLS FOR THE MONTHS OF OCTOBER, NOVEMBER AND DECEMBER OF 2005. WHEREAS, the Columbia Heights Housing and Redevelopment Authority (HRA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the HRA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the HRA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the months of October, November and December of 2005 and the list of bills for the months of October, November and December of 2005 are attached hereto and made a part of this resolution; and WHEREAS, the HRA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights I-lousing & Redevelopment Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Housing & Redevelopment Authority. Passed this _ day of ,2006. MOTION BY: SECONDED BY: AYES: NAYS: Chair Attest by: Cheryl Bakken, Assistant Secretmy H:\Resolutions2006\HRA2006-02 Date: TO: FROM: RE: November 10, 2005 Cher Dana Welke, Housing Manager gctober 2005 Management RepOlt for Parkview Villa Parkview Villa . There were 7 police calls for the month of October. 2 for medical, 2 for found animal, I for extra patrol, I for compliance check, I for noise and I for alarm. WAITING LIST 10 applicants for Parkview Villa North (resident C.H.) 00 applicant for Parkview Villa North (employed in C.H.) 56 applicants for Parkview Villa NOlth (non-resident) 09 applicants for Parkview Villa South (resident e.H.) 12 applicants for Parkview Villa South (non-resident) 00 applicants for Parkview Villa South 2BR (resident) 02 applicant for Parkview Villa South 2BR (non-resident) Occupancy (please note this is current) Parkview Villa- North is 101 out of 101 (no vacancies) and South is 44 out of 45 Move outs: Move ins: 115- 2BR- 02/01/05 12/01/05 filled w/single appl. 801- IBR- not confirmed to vacate yet, possible 508- IBR- 11/30/05 relocation/transfer 12/01/05 filled 605- IBR- 11/31/05 transfer internally 12/01/05 filled from WL 912- IBR- not confirmed to vacate yet, possible Maintenance: 72 work orders were completed in the month of October. Special projects are a pre-REAC inspection a floor at a time and completing any repairs and vent cleaning as he goes. Te11'Y also has continued to paint the hallways in the North building as time allows. MISe. The emergency pull cord system in the building was voted at the last HRA meeting to be removed and Terry B. the maintenance has stmted to remove them during unit turn process. Date: TO: FROM: RE: December 06, 2005 Cher Dana Welke, Housing Manager November 2005 Management Report for Parkview Villa - Parkview Villa . There were 6 police calls for the month of November. 2 for medical, I for found suspicious activity or person, I for neighborhood dispute, I for terrorist threats and I for welfare check. WAITING LIST 13 applicants for Parkview Villa North (resident C.I-!.) 00 applicant for Parkview Villa North (employed in C.I-!.) 59 applicants for Parkview Villa North (non-resident) 09 applicants for Parkview Villa South (resident C.I-!.) 12 applicants for Parkview Villa South (non-resident) 00 applicants for Parkview Villa South 2BR (resident) 02 applicants for Parkview Villa South 2BR (non-resident) Occupancv (please note this is current) Parkview Villa- North is 101 out of 101 (no vacancies) and South is 45 out of 45 Move outs: Move ins: 801- lBR- not confirmed to vacate yet, possible 508- lBR- 11/30/05 alternate housing 01/01/06 filled from WL 120- IBR- 12/31/05 asst. living 01/01/06 filled from WL 912- IBR- not confirmed to vacate yet, possible Maintenance: 36 work orders were completed in the month of November. Special projects are a pre-REAC inspection a floor at a time and completing any repairs and vent cleaning as he goes. Terry is currently working on preparing the 5th floor for the reac inspection. MISC. The emergency pull cord system in the building was voted at the last HRA meeting to be removed and Terry B. the maintenance has started to remove them during unit turn process. There has not been any fmiher inquiry on obtaining one of the remaining 14 cell phones in the office for 911 uses. We are working on getting the 7-year unit painting system on a monthly plan. Date: TO: FROM: RE: January 16,2006 Cher Dana Welke, I-lousing Manager December 2005 Management RepOli for Pm'kview Villa - Parkview Villa . There were 6 police calls for the month of December. 2 for medical, 1 for found suspicious activity or person, 1 for unwanted person, 1 for traffic detail and 1 for warrant arrest (adult). W AITlNG LIST 06 applicmlts for Parkview Villa North (resident C.R.) 00 applicant for Parkview Villa North (employed in C.R.) 67 applicants for Parkview Villa North (non-resident) 08 applicants for Parkview Villa South (resident C.R.) 13 applicants for Parkview Villa South (non-resident) 00 applicants for Parkview Villa South 2BR (resident) 02 applicants for Parkview Villa South 2BR (non-resident) Occupancv (please note this is current) Parkview Villa- North is 101 out of 101 (no vacancies) and South is 45 out of 45 Move outs: Move ins: 801- lBR- not confirmed 806- lBR- 01/31/06 alternate housing 02/01/06 filled from WL 912- 1BR- requested move out on Jan. 14,2006 by Management Maintenance: 53 work orders were completed in the month of December. Special projects are a pre-REAC inspection a floor at a time and completing any repairs and vent cleaning as he goes. Terry is currently working on preparing the 3th floor for the reac inspection as well as removing the emergency pull cord system as he goes, in efforts to save money instead of a contractor coming in and remove it for us. He also has been painting the hallways in the North building. He has 1-\1, hallways remaining; this is a huge savings to the budget for it to be completed internally. MISC. *Some other items that we are currently working on getting the 7-year unit painting system on a monthly plan. *We also are working on making a couple of changes to the North CFP for items that are in need of repair more urgently then some previous items we delegated the money for. (These will be reviewed at the April HRA meeting). *We may call a special HRA meeting sometime in March to look at getting started on the 7'h Floor apartment modernization project from FY2005 CFP. RESIDENT COUNCIL MEETING MINUTES OF NOVEMBER 14,2005 President Dennis Ecklund Jr. called the meeting to order at 7:00 pm. A man from the State of Minnesota Vision Department was introduced by President Ecklund, he showed everyone special aids that could be had, just for asking: large print watches, magnifiers, glare proof glasses for indoors, large print calendars, grocery lists, address books, check record books. He gave out business cards. Paul Mattson (651) 642-0846. Residents voted to have him back for a special meeting. Pledl.!e of Allel.!iance Ecklund asked Bill Cross to say a prayer for all those hospitalized. Secretary's Report- was approved. Treasnrer's Report- Jackie Osvak stated in checking there is $5,852.21 , savings $2,179.71. Manal.!ers Report o Reminded residents for snow emergency procedures- all cars to have stickers to park in ramp, until parking lot is cleared. o Reminded everyone has to report if they are having overnight guests. Not more than 21 guests per year. o The incident reports have been changed and brought up to current rules. o Showed sample of weather stripping available if there are drafty windows. o Residents would have water shut off Tuesday for about an hour to repair water leaks. o Maintenance man will be on vacation for 2 weeks. o Repairs on walls will be attended to. o Please bag and tie securely garbage going down chute. o Appeal to stop removing toilet tissue from men's bathroom. o December 7th Grass Roots program o December 15th Caroling Kids o December 17 Jim Feeney Christmas music Welcome Committee - two new residents. Sunshine Committee- cards were sent to 4 residents in hospital. Entertainment Committee- December loth 5:30 pm Christmas Dinner. It was voted on to give $100 for centerpieces. A check from washer-dryer fund of $1,100 to resident council. December 7th Oakhill Baptist will provide meal and entettainment, December 3cd VFW pork tenderloin dinner. Please sign up, need 25 people than the cost will be just $2.00/person. Old Bnsiness . Ron Schumacher is missing gifts were returned. New Bnsiness o Ecklund announced the next resident council meeting will be December 19th, due to 30 day notice before elections. o Ecklund thanked the men who put up outside lights and decorations. Drawings for $5.00 cash prize were held; Kathleen B., May Super, Teresa B and Verne Hanson. Meeting Adjourned Respectfully Submitted, Pat Jindra, EDA/HRA Commissioner RESIDENT COUNCIL MEETING MINUTES OF DECEMBER 19,2005 President Dennis Ecklund Jr. called the meeting to order at 7:00 pm. Pledl!:e of Allel!:iance Manal!:ers Report was given by Denny Ecklund as Dana had time off. . Residents were reminded to not leave donations on benches on the second and ninth floors, but to bring them to the Library at designated spot. . December 20'10, Tuesday activity class at 3 :00 pm . December 22"d, thru the 26110 Office will be closed. Secretarv's Report- was given by Teresa Brezensky (John Super was in the hospital) Treasurer's Report- Jackie Osvak stated in checking there is $6,582.42, savings $2,179.71. Welcome Committee -Mildred Struss, unit 115. Sunshine Committee- cards were sent to 2 residents in hospital, Becky in Unit 104 and John Super in Unit 115, had cards and $5.00 sent to them. Voting information by President Ecklund. Election was held and those elected are as follows: President- Dennis Ecklund, Jr. (unanimous), Vice President- Ron Peters (unanimous), Secretary- Teresa Breczinski (unanimous), Treasurer- Jan Honeyford (unanimous), Welcome committee- Terri White, Kitchen- Jesse Chudek, Sunshine- Cecilia Rothbauer, Bingo Kitchen- Helen Haley, Bingo- Teresa B and Terri W. to help setting up chairs and tables for events with Bill Cross, Entel1ainment- Jim the caretaker and Donna Klitzke, Denny, Decorating- Vivian Favre, 2006 Bazaar Inside Chair- Terri White and Jan Honeyford. Old Business . Ron Schumacher doesn't like voting procedure nominations shouldn't be secret, but posted before election. New Business -None Drawings for $5.00 cash and centerpieces- Cash winners were: Sammie, Ruth Finch, Lynn Minor, Bernice Gazar. Centerpiece Winners were: Barb Camp, Olive Stanislofsky, Esther Linden, and Teresa Berzenski. Meeting Adjourned Respectfully Submitted, Pat Jindra, EDA/HRA Commissioner RESIDENT COUNCIL MINUTES- January 9, 2006 Meeting called to order at 7 :00 pm by President, Ecklund. Ecklund thanked past officers for all their hard work. Managers Report . Dana made a cover for sign to let NAPS in parking spot . Reminder, when office staff is on the phone, please don't interrupt them . Please turn off lights when not in use. . Activity Hour? How pcople like. Keep the same schedule. . $27,000 to fix doors up to code. Secretary's Report- Teresa Berzinski gave it. Treasurer's Report- Jackie Ovshak, Jan Honeyford (New VP- Ron Peters, Bill Cross retired) $5,715.24 Checking ($800.00 due to caterers) $2,188.65 Savings Sunshine Committee- 106 Beck, 323 Kathleen Aspon Welcome Committee- Jerry Moore was introduced Entertainment- Valentine's Party- Cherry pie and ice cream 6pm on the 15'h of February. $25.00 for crafts program. New Business- Volunteer for bingo 4pm Sunday Old Business- Use pet elevators for dogs Drawings for $5.00- Ruth Finch, Carol Heinrich, Helen Winters, Kenneth Johnson. Meeting adjourned Respectfully submitted Patricia Jindra HRA Commissioner COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: January 24, 2006 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: 7-A DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2006-0 I, Designating BY: Cher Bakken BY: Depository for the HRA DATE: January 18,2006 BACKGROUND: The attached Resolution 2006-0 I, is a Resolution designating Northeast Bank as a depository of the funds for the Columbia Heights HRA. Assistant Finance Director, Joseph Kloiber found some corrections to the original Resolution 2005-05 that was approved at the October 2005 HRA meeting. Please find attached the corrected resolution for approval. RECOMMENDATION: Staff recommends board adoption of Resolution 2006-01, designating a depository for the HRA. RECOMMENDED MOTION: Adopt Resolution 2006-01, a Resolution Designating Depository for the Columbia Heights Housing and Redevelopment Authority (HRA). HRA ACTION: h:\HRAConsent Form2006\Res2006 01 Designating Depository for HRA RESOLUTION NO, 2006-01 RESOLUTION DESIGNATING DEPOSITORY FOR THE COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) IT IS HEREBY RESOLVED, that Northeast bank, is hereby designated as a depository of the funds of this corporation. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said bank shall be signed by the following: HRA Executive Director and HRA Deputy Executive Directol' or Management Company CEO and Management Company CFO And that said bank is hereby fully authorized to pay and charge to the account of this corporation any checks, drafts, or other withdrawal orders. BE IT FURTHER RESOLVED, that the Northeast Bank, is designated depository of the Corporation and it is hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in this corporation's name, including those drawn to the individual order of any person or person whose name or names appear thereon as signer or signers thereof, when bearing or purp011ing to bear the facsimile signatures of the following: Management Company CEO and Management Company CFO And that Northeast Bank shall be entitled to honor and to charge this corporation for all such checks, drafts or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature resembles the facsimile specimens duly certified to or filed with the Bank by the City Clerk or other officer of this Corporation. BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the HRA Board of the Corporation and certified to as governing the operation of this corporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may be supplemented or modified by the foregoing part of this resolution. BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re- discounts and borrowings by or on behalf of this Corporation with said banIe prior to the adoption of this resolution be, and the same hereby are, in all things ratified, approved and confirmed. BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of Milmesota may be used as depositories for investment purposes so long as the investments comply with authorized investments as set f011h in Minnesota Statutes. BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota may be used as a depository for investment purposes so long as the investments comply with the authorized investments as set forth in Minnesota Statntes. Passed this _ day of January, 2006 Offered by: Seconded by: Roll Call: Chair Cheryl Bakken- Secretary 1'1, C ( ,;, RESOLUTION NO. 2005-05 O~ I RESOLUTION DESIGNATING DEPOSITORY FOR THE COLUMBIA HEIGHTS)--- HOUSING AND REDEVELOPMENT AUTHORITY (liRA) IT IS HEREBY RESOLVED, that Northeast bank, is hereby designated as a depository of the funds of this corporation, IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said bank shall be signed by the following: I)Nh~ HRA Executive Director O~ /'HRA Deputy Executive Directortifr:;A~~uti,E DiICeffif-i&~ilabI0)Q %Management Company CEO , A"ll , anagement Company CFO And that said bank is hereby fully authorized to pay and charge to the account of this corporation any checks, drafts, or other withdrawal orders, BE IT FURTHER RESOLVED, that the Northeast Bank, is designated depository of the Corporation and it is hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in this corporation's name, including those drawn to the individual order of any person or person whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of the following: -." En.:. r:;xc~"tjve Bireetor L,,,,,, , "lIRA Del'"l] Elreeutive Dirceter---L.... I,1(V~anagement Company CEO / ...anagement Company CFO And that Northeast Bank shall be entitled to honor and to charge this corporation for all such checks, drafts or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature resembles the facsimile specimens duly certified to or filed with the Bank by the City Clerk or other officer of this Corporation, BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the HRA Board of the Corporation and certified to as governing the operation of this corporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may be supplemented or modified by the foregoing part of this resolution, BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re- discounts and borrowings by or on behalf ofthis Corporation with said bank prior to the adoption of this resolution be, and the same hereby are, in all things ratified, approved and confirmed. BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of Minnesota may be used as depositories for investment purposes so long as the investments comply with authorized investments as set fOlih in Minnesota Statutes. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: January 24, 2006 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: 7-B DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Underground parking garage door BY: Dana Welke BY: DATE: January 24, 2006 BACKGROUND: Attached you will find three quotes from vendors that we have called in to have a handicap push button installed on the underground parking garage door leading into the elevator. The current door is quite heavy and being that we have seniors and handicap people using the door to enter the building with groceries and/or in wheelchairs or walkers this type of door would be much safer for this building. This also was a request from our Resident Council President, who also has received several complaints from residents about this door. The door would allow the residents to push a round silver button and the door would only open ifthey had previously swiped their proximity card, however it would then at that point be hands free, the same for going out of the elevator room or into the underground parking garage. RECOMMENDATION: Staff recommends the approval of the lowest bid of$2,955.00 given by Wheeler Hardware Company, the second was $3,386.62 from Trans Alarm and Straughan Hardware, Inc. gave the third bid in the amount of$4,185.77. RECOMMENDED MOTION: Move to approve the lowest bid by Wheeler Hardware Company in the amount of$2,955.00 to better serve our residents of Park view Villa. This would come out of the Capital Outlay balance of $22,737.00 (Nov. 31, 2005). HRA ACTION: [ on o o N "" '" " . .c ,s " E ::::1'- Ql o ~~ (f)iaz .!lZ c"tl :=<(<11 > ~" ~.2~ ,- u. .l! .li"ii_ ~ l'll c o..<J~ ~ ~ . ~ - " it '"~ c_ :5 <il ." EO . III '" .....OWOCllf) co ...... Oto ..... co 0(") ~ -- \"''IN" V> r~ c" Co <(Ill lDOOOOlO t--. 0 or-- N <<::t OeD N ....... ('$1.0 M M N N '" . u C .~ ~ ~O~01~~ N~ '" V> 0)- ..." >-0 III COOI'-OOLO ...... co l.OlO en N /,-Q) ,,; . N <Ii N N '" o'ii ~il <( "<tOCDOOO '" ~ ~ o N M M N lri ~ - N N '" " ,~ 'E o u E jl l'! 'Q C> . ct ro E. " C> if) 0 ~ EB Q):5 ~ ; 8 c E -..... > .. 08 gj c ~ K:.E~co2:!_ ::J- (U.-d.,':JS ci!L~oclJ)o ~ 5i g.,I1'ffi ~ I- ~a::u~(9.E V> '" V> '" " i'l '~ . ,.if) ~ (ij ~ \:15:a. . ~ 0. o.IDO ,ljQ.if) ifRggo~ oO)......co ro BM~. :; '" COI()......OON lOli)mo 0 NmD ..... ~O<D<<::t~ M .,.........~N f:j '" N'....cnr--Of'- N"<tCOC<1 to OONI'-- 'It td'C'idC'i m -- :s,N '" CQ('i)Nr-- 0 M~U5~ t! 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Q.lOO Q.l "'ro ,$.....'0 o.....cc> J!!(9c c..... C ID ID ~.-.- e c'-'Q.l ID'08.000 Q) ID a.i1i Q.l '0 E E:e.. x --'-' 0) OJ E "'0 E~>.>......W$$ID@@-'" ti)~~~,*iUlBm!3~~jij.g :::JID+-'.....C'-e.....I:.!1>'-''-',t:!(/) :o'c:~~ ~ g-g g Q'Q)'Q) g. <(::>a..a..I-():;::...:;::.....=:ZZ() '" '" '" '" '" !;; ~ '" m '" M <6 t:. '" '" ~ o - '" 0; 0> .,; e. '" ~ ~ " ,S " ~ e u . e. ID ~ . IJ .5 '" t- N t- N on N ro '" M t- ~ N ro - <6 '" Il o N on o o N ;; :; .c E ID U ID o 11 C . 'ii III " ~ " ;; ~ E ID ~ z 11 C . 'ii III ~ ~ " 09/14/2005 09:21 5514849450 I"HEELER PAGE 01/02 Dedicated to flexible. customized service! "'QJ)~~RD WA.9I'.:.;:. i;j ~ ..... .. .... :II' :no "7 ~ WHC 2645 Fairvlew Avenu"" North Ros""ville, Mn 55113 www.whealarhardware.oom amall: jgranzow@Wheolerhal'dware,com Office: &51.545.4501 Fax: 651-646-9943 'M . 1l'I_~'-....."...._.-......_"""''''---''''----'''--'-''-'''' Quote #:00'125 Quote To: Company: Phone: Fa.J(: Email: From: Pages including this COver page: Dab~: Dana Park View Villa 763-706-3800 76H88-3978 Josh Granz.ow 2 9-12-05 RE: Door automation @ parking garage to bldg. entrance! Material:. 'I-KM 3800 H.C. access swing dool' operator, 2- 6' round wall plates w/HC logo and push to open, blue infill. 1-Von Duprln 6211 electric strike. i-Electric lock/strike component relay, i-Lot of misc. boxes and conduit. . !c.d t~.r,-~)~,~ LJ~-- G9/14/~005 09:21 E,514:jc,94;':,O I.'JHEELEf,:' Pi~~GE Ci2! i.:E !,.abor: 2-Service call and labor to install operator on push side l.1f fire door assembly. surfrJce mount wall plate boxes and conduit. Prepare metal frame for eledric strike, pull all low voltage and 12Q-vac power wire to operator header. Terminate all wires! !:'Jotes...;. 1-The system described above will require a normally open contact from access control system to shunt the outside wali plate, if access control interface buard is in proximity of door assembly Dnd is easily accessible, Wheeler Hardware Co. will furnish such contii\Ct. If not, it will need to be supplied by Trans-Alarm Inc. or current access control companyl 2..120-vaG power supply to operator header is required and is included in quote! WhMler Hardware Co. to furnish and install above material for the sum of ;ll6JI55.00 Tharlk you for allowing Wheeler Hardware to quote YOll on this project, lmy ques'lion or if you would like to proceed with this project please feel free to call me at the office or on my mobile number at 763-227-4315. Dedic~~~'~stomized service! J:::reIY, Joshua R Granzow AAOAM o."ifiod# 030131 I.h':(~l~$(!(;l PL T# PLO.2:(.?1 Certified l:loctrOI'IIG ACCOSG Control COl1sulte.ntl 12Jlj/2~~5 09:04 TRI~I'I'3 IIIJI.RH '3111-E5 '35L;395355l PAGE 0'.!./02 -_...--.,~.........."""..._-_._--- -. -'""""---......~_._.,~---_.,.,~.----_......-.. Trans-Alarm, Inc. 500 Eo,;t Traw.lers Trail BurnsvilIe, MN 553.37 (952) 894-1700"' FlIX (952) 895-3567 Itemized Summary -'NAtAE""- --------'--"-SALES RI'!PRE:S-gNl'ATlVE --,,-. .Ci!y of C?hlllJibil!.!:l_e.!.gE~!______,,1 Bruce Vogdr,cs'lIlg P21rk;i~w 'Y}!L____~,_.__._...J.~______~~_~__~~_.__,. AOORtl5S CONTACT PERsr..'lN ~~,:::,::~;,~~-~:J-=-~_ ;;;r:i~=~__ riP!: OF SYSTEM Card Acc~ss THE SVSTEiJPf{0i)o.~WiTTT0cT J)r~-"""___~m~___"""'~- [Q.~~"iitlty [~-===~~=~"- _" -~---""ji:~~iiD~~~j~~~_?ii ~'~.-_~~----'--i Po.~Y..ERDOOR..Q.E!11Y..1iL~FR9M GARAE_E TO. EL~;'!.A TOR.LOBl!.):: Low Energy Power Dom Opcratl'll{Jncludes 2-Hal'dwlred Handicap Burtolls) Conduit In Elcvr Lobby fOI' Handicap Buw"., Relocate C\,rd Reader for ADA Requircmcllv, -.--....--..-- DAT~-.... Decem ber 13, 2005 ----.--ffi~NAMlf-. (01.l1t...965-I'DO"I, '-..----~-'PAX-.-- '/63.'788.3978 C'Jn["?rl~ i--~~~1'nt~-~--: --------- $2,968.44 $2,968.44 $15,49 $15.49 Equipment & 'Materials $ rn~tallatio" Labor $ 2,983.93 402,69 ~'-......n._'-'__.__ Grund Total $3,386,62 0;;;;.-=_._-..-:-.-..........--.. 1l1'opOIll\1 is '\Ifllid fm'.30 dl'1}'(t fr-.:uu propowt! lInt.i', ~-_____lrO__.....m~-""............_-""--._~n....,._____~_.."""_.~_ 11/04/2005 13:33 rAX 6127220282 STfIAt1GHA\-HARDWARF--. G '4)001/001 1""';1]~ If/ul " II' I! I' 1'_.:11,.",,, r-I' :)11 " , .["" l", Straughcm Hal"dware) Irm~" Sales Order 821450 'WMI!~~~ Or.w.>Jl1i~ll Order Date 11/04/05 2200 ESSe 2,f1;r1 St. . Minneapolis_ Iv1IIJ 55404 Phone: (l)12) 722.5062. Fax: 1612) 722,-0'282 Bill To: Miscellaneous Sale ,MN Ship To: Walker Elder Care Services Attn: Dana Welke 965 40th Ave NE Columbia Heights, rvlN 55421 THIS IS A BfD/ESTIMATE: !J--:--"-r'~----'--T"--"'-'-'--r-"--"""'~'-'--~"I:--"""-'""-~-''''--~-''--~''r-''--=::'r-''--''''-'-''-''I 1..~lt~~;!:c-~:~~;--+._. .J~~~~;""T'''-''--N;~:~";aYB --"T-_~~~';~~~L~:mb"~__l,.s'le~~:'o~f","!':~;'l.':..,!io'i 1:;C"-,Qj~"'O;'i.;ed,:I...:.-:9!YL~i;;q~ 1~r(Jj;;';;~~i~:;~":~"" ,,,jI~~i~~L~~1~TR~~ir%i:Q~.-~-:-=.-:-~~i\;Brt;;~r--~7~x;::;ed ;:.~j 1.i.'-'''~''~''"-;i.__lWE!LQl<!!\L~~ ~=~~gi~~.. "~"'~EA -'_.'C"_::~~"-11/0~I05=r;;:"'9!~.92Mo~:~~;~4----~~--"";48500~ I 464-2 "L" REG AL Automatic Operator wltll I.ong Arm Y I i 0 MISC..l0G EA '1'1/04/05 235,000 235,00 I 791 Ou952~6 Actualor Swibh for Interior, 6" Round Y o MISC.100 EA '11104/05 791 ().968.Q Surface Box for Actualor Switch o EL..STK-HE003 EA 11104/05 1006 12!:14VDC ,;832D FSEC Eiect;;o Strike W/FP &. Smart.P8c 75,000 YI 311_00~1 o MfSC-100 E,l\ 11104/0~1 105.000 i : \Il/ire Mold and Eic-ctric8i Fittings ~f r O! lABOF{.OO:l ~A 11/04/0(; 750,000 . I Installation of all of the above hardware. N : Intf)iior: Actu~tor to ralaase ellElctric strike and activate avtomatic opere-tor. , I ExttHior: Card reader to release electric striKe and activate aUl,ornatlc operator. I Icard madol' and 100.',SI are existing and will"0 re\Jsed, .. I I I ..__._.....I..___,.....___L................._ ..._..,.~....__,_..._"_._.___.._..._____.__.._...______..., AllOW 2 . J weeks for delivery. Estimator. I::ric Ma(Jd~i ",pr'/ ~.....:;.:tI-."C'i.{ t1J:.tv' () Non Taxable Subtotal Taxal)le Subtotal Tax (7.000%) 75.CO 3',1,00 105,001 I 750,00 150,00 3211.00 224,77 Pril1l Date: 11104/05 12:44 PM ',ju::;to(('sr Originr11 -- - -'418iD7 Total Order -'----~-_._---_________."__._____~__.~__..~~_________"~~K~__,~~~___,._~~._._ __________. Paue 1 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) MeetinQ of January 24, 2006 AGENDA SECTION: Items for Consideration ORIGINATING EXEC. DIRECTOR NO: 7-C DEPARTMENT: HRA APPROVAL ITEM: Management Increase BY: Robert Streetar BY: DATE: January 18, 2006 The purpose of this memorandum is to present for HRA Commissioner's consideration a management fee counter offer recommendation to respond to Walker's request for a management fee increase. BACKGROUND: In 2003, Walker was chosen by the Columbia Heights HRA to manage ParkviewVilla North and South. The term of the contract was 3 years. The contract started on February 9, 2004 and ends February 9,2007. Walker begins the final year of the contract February 9,2006. In October 2005, Walker presented a request for a management fee increase to the HRA. Walker requested an increase to $29.60 per unit for the North building, and $22.00 per unit for the South building. Walker's current management fee is $4.30 per unit for both North and South buildings The management fee is what the management company earns for managing the property. The management fee is in addition to the company's cost to operate the property. The cost to operate the property typically includes labor and other expenses such as employee education and travel. For 2006, Walker's cost to operate the property is budgeted to be $169,311. The management fee is in addition to this amount. The HRA directed staff to review the request and report back to the HRA with a recommendation for a counter proposal. Staff contacted the Minnesota Housing Finance Agency (MHFA), the Anoka County HRA, Legacy Management and Development Corporation, and reviewed the other proposals the HRA received in 2003 for Parkview Villa management services. Research shows a fair and reasonable management fee is typically between 6% and 10% of budgeted revenues. The more management intensive the property, the higher the percentage. The table below compares Walker's request with a 6% and 10% management fee based upon 2006 budgeted revenues. Fair and Reasonable ManaQement Fee RanQe Per Unit Fee1 2006 Budgeted Walker's Walker's Revenues Request Low - 6% Request HiQh - 10% North Building $422,891 N/a $20.94 $29.60 $34.89 (8.5%) South Building $257,283 $22.00 $28.59 N/a $47.64 (4.6%) 1 Per unit per month. In addition, the table below describes the management fee proposed by three applicants who competed for the management contract in 2003. 1 2003 Applicants Manaqement Fee 1 Per Unit Fee2 $37.36 $37.36 $45.31 Stewart Management Corporation Steven Scott Management Common Bond Communities 1These figures are three years old 2per unit per month. As you can see, the per unit management fee ranges from a low of $20.94 to a high of $47.64. Subsequently, Walker's current management fee of $4.30 per unit is extremely low. Recommended HRA Counter Offer Staff recommends increasing the management fee: . $16.75 per unit for the North buildinq, which when added to the $4.30 Walker already receives results in a management fee of $21.05 per unit or about a 6.0% return on 2006 budgeted revenues of $422,891. This would add $20,299 to the operating budget. Even with this increase, 2006 budgeted revenues would still exceed expenditures by $545. The current fund balance is $509,591. . $24.30 per unit for the South buildinq, which when added to the $4.30 Walker already receives results in a management fee of $28.57 per unit or about a 6.0% return on 2006 budgeted revenues $257,283. This would add $13,121 to the operating budget. Even with this increase, 2006 budgeted revenues would still exceed expenditures by $11 ,455. The current fund balance is $140,871. Recommended Manaqement Fee Increase Comparison North Building South Building Walker Request Per Unit Fee Budqet Impact $29.60 $35,875 $22.00 $11,880 $47,755 Recommended HRA Counter Offer Per Unit Fee Budqet Impact $21.02 $25,474 $28.57 $15,427 $40,901 As you can see the recommended offer is $6,854 less than Walker's request. In addition, staff recommends: . That any reduction in the Walker's actual operating cost of $169,311 during the third year of the contract be approved by HRA Commissioners, and that the amount of the reduction be subtracted from the management fee. This protects the HRA from the management company reducing service and increasing their management fee. Please see attached budgeted operating cost. . That the increase takes effect February 1, 2006. RECOMMENDED MOTION: Move to approve the management fee increase with the above described changes; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. HRA ACTION: 2 Ecklund, Dennis Jr. 965 40th Avenue NE, #511 Columbia Heights, MN 55421 Home: (763) 208-3077 'unlisted Term Ends: January 1, 2007 Nawrocki, Bruce 1255 Polk Place Columbia Heights, MN 55421 Home: (763) 571-5278 Work: (763) 571-1311 Term Ends January 3, 2008 Chair Ericson, Tammera Diehm 5125 Sl. Moritz Drive Columbia Heights, MN 55421 Home: (763) 574-2122 Work: (612) 604-6658 Term Ends: January 1, 2007 Kelzenberg, Bruce 1195 Polk Place Columbia Heights, MN 55421 Home: (763) 574-1050 Term Ends January 1, 2007 Vice Chair Williams, Bobby 4047 Cleveland Street NE Columbia Heights, MN 55421 Home: (763) 788-1755 Work: (763) 788-1113 Term: January 3, 2008 Jindra, Patricia 4753 4th Street NE Columbia Heights, MN 55421 Home: (763) 572-8447 Term Ends: January 7,2008 Secretary/Treasurer 2006 HRA Members