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Home My WebLink AboutJanuary 9, 2006 Regular CITY OF COLUMBIA HEIGHTS ADMINISTRA TlON Mavor GOIY L. Peterson Call/lei/members Robert A. Williams Bmce Nawroc/d Tal7lnzera Ericsoll Diehm Bruce Ke/zellberg Citv Mal/oller Walter R. Fe/zst 590 40th Avenue N.E.. Columbia Heights. MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visil allr Websile al: 1I'lI'lv.ci.cofulIlbia-heiglzls.lIlll.lIs The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, January 9,2006 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodati~n will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) 1. CA~L TO ORDER/ROLL CALL/II~vOCATION Invocation by Father AI Backmann, Immaculate Conception Church 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention ofthe Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. PROCLAMATIONS. PRESENTATIONS. RECOGNITIONS AND GUESTS A) Proclamations B) Presentations - Booster Club C) Introduction of New Employees - none D) Recognition - none 5. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part ofthe Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A) MOTION: Move to approve the Consent Agenda items as follows: 1) Approve City Council Meeting Minutes for December 12, 2005 regular City Council meeting P7 MOTION: Move to approve the minutes ofthe December 12, 2005 regular City Council meeting as presented. 2) Accept Boards and Commissions Meeting Minutes a) MOTION: Accept minutes of the November 22,2005 Park and Recreation Commission meeting. P23 b) MOTION: Accept minutes of the December 6, 2005 Library Board of Trustee meeting. P26 c) MOTION: Accept minutes of the January 3,2006 Planning and Zoning Commission meeting. P28 3) Establish Work Session meeting date for Tuesday, January 17, 2006, beginning at 7:00 p.m. in p43 Conference Room 1. MOTION: Move to establish a Work Session meeting date for Tuesday, Janumy 17, 2006 beginning at 7:00 p.m. in Conference Room 1. City Council Agenda January 9, 2006 Page 2 of6 4) Schedule a ioint City Council and School Board Work Session meeting for Monday, January 30, 2006, beginning at 7:00 p.m. in the City Hall Council Chambers. MOTION: Move to schedule ajoint City Council and School Board Work Session meeting for Monday, January 30, 2006, beginning at 7:00 p.m. in the City Hall Council Chambers. 5) Establish a public hearing date of Monday, February 13,2006 at 7:00 p.m. on basic services programming and equipment rates and installation charges Comcast calculated in its March, 2005, rate filing MOTION: Move to establish a public hearing date of Monday, February 13, 2006 at 7:00 p.m. or as soon thereafter as possible; to pennit interested persons an opportunity to express their views on the basic services progrmmning and equipment rates and installation charges Comcast calculated in its March, 2005, rate filing. 6) Designate Sun Focus News as the official City Newspaper for 2006 MOTION: Move to designate Sun Focus News as the official City newspaper for 2006 and to authorize the Mayor and City Manager to enter into an agreement with Sun Focus News for required publications. 7) Approve the 2006 Residential Recycling Program Joint Powers Agreement with Anoka County MOTION: Move to authorize the Mayor and City Manager to enter into the 2006 Joint Powers Agreement with Anoka County to provide cooperation between the City and the County in the implementation ofthe Residential Recycling Program and to make funds of up to $47,755.10 available as reimbursement for eligible expenses. 8) Approve Public Works Blanket Orders for 2006 Purchases MOTION: Move to authorize staff to process blanket purchase orders in an amount not-to-exceed the 2006 budget mnounts for: De-icing salt for salt/sanding operations purchased off the State of Minnesota Contract and Fuel (unleaded and diesel) for City vehicles from the Anoka County Cooperative Agreement. 9) Authorization to seek bids for 2006-2007 Diseased Tree Removal Program. MOTION: Move to authorize staffto seek bids for the 2006-2007 Diseased Tree Removal Progrmn. 10) AuthOlization to seek bids for miscellaneous concrete program MOTION: Move to authorize staff to seek bids for miscellaneous concrete replacement and installation project. 11) Adopt Resolution No. 2006-04, being a Resolution to approve the addition of2.08 miles of County State Aid Highway in Anoka County. MOTION: Move to waive the reading of Resolution No. 2006-04, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2006-04, being a Resolution to approve the addition of 2.08 miles of County State Aid Highway in Anoka County. CRI02 (Main Street/5ih Avenue NE) from CSAH 2 (44 th Avenue NE) to TH 48 (University Avenue) with the City of Columbia Heights to be designated as CSAH I 02. P.2 p44 p45 P47 p48 P55 P56 P57 P58 City Council Agenda January 9, 2006 Page 3 of6 12) Adopt Resolution No. 2006-05 being a Resolution authorizing application for 2006 COlmnunity P62 Development Block Grant funding MOTION: Move to waive the reading of Resolution 2006-05, there being ample copies available to the public. MOTION: Move to adopt Resolution 2006-05, being a Resolution of the City Council of the City of Columbia Heights, Minnesota authOlizing application for 2006 Anoka County Community Development Block Grant (CDBG) funding for the purpose of demolition ofthe Mady's building at 3919 Central Avenue NE in the amount of$225,000; and furthennore, to submit said application to Anoka County. 13) Resolution 2006-02, Conditional Use Permit for Outdoor Storage at 683 - 39th Avenue NE. Case p65 #2005-1201 MOTION: Move to waive the reading of Resolution No. 2006-02, there being ample copies available to the public. MOTION: Move to approve Resolution No. 2006-02 pennitting the operation of an outdoor storage operation located at 683 - 39th Avenue NE, subject to the conditions stated in the Resolution. 14) Authorize application for one-time raffle request by the Tri-City Hockey Association on February 17,2006 at J.P. Murzyn Hall. MOTION: Move to direct the City Manager to forward a letter to the state Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a one-time raffle event to be conducted by the Tri-City Hockey Association on February 17, 2006 at John P. Murzyn Hall, Columbia Heights, Minnesota, and furthennore, that the City of Columbia Heights hereby waives the remainder ofthe thirty-day notice to the local governing body. P77 15) Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for January 9,2006 as presented. P82 16) Approve P a)'lnent of Bills MOTION: Move to approve payment ofthe bills out ofthe proper funds as listed in the attached check register covering Check Number 11529 through 115610 in the amount of$2,233,264.12. p85 6. PUBLIC HEARINGS A) Adopt Resolution No. 2006-01 ordering and levYing one mid-block light at 7th Street and Washington, from 45th Avenue to 46th Avenue. MOTION: Move to waive the reading of Resolution No. 2006-01, there being ample copies available to the public. P95 MOTION: Move to adopt Resolution 2006-01, being a Resolution ordering and levying one mid-block light located between 7th Street and Washington Street, from 45th Avenue to 46th Avenue, known as P.I.R.677-36. B) Adopt Order conceming hazardous building on property located at 4152 Cleveland Street described as P99 PIN 36-30-24-14-0022 Adopt Order concerning hazardous buildings on propeliy located at 4152 Cleveland Street described as PIN 36-30-24-14-0022, and authorizing the Mayor and City Manager to execute the same. P.3 City Council Agenda January 9, 2006 Page 4 of 6 C) Adopt Resolution No. 2006-06, being a Resolution for Rental Housing License Revocation at 4236 Pl04 Polk Street NE. MOTION: Move to close the public heming and to waive the reading of Resolution No. 2006-06, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2006-06, Resolution ofthe City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, A1iicle IV, Section 5AA08(A) ofthe rental license held by Alnoor Aquil regarding rental propelty at 4236 Polk Street NE. D) Adopt Resolution No. 2006-07, being a Resolution for Rental Housing License Revocation at 4536 Pl07 Heights Drive NE MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-07, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2006-07, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(A) ofthe rental license held by Robert Balk regarding rental property at 4536 Heights Drive NE. E) Adopt Resolution No. 2006-08, being a Resolution for Rental Housing License Revocation at 1215 37th Avenue NE. Pll0 MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-08, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2006-08, Resolution ofthe City Council ofthe City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(A) ofthe rental license held by Brian Buch regarding rental property at 1215 37th Avenue NE. F) Adopt Resolution No. 2006-09, being a Resolution for Rental Housing License Revocation at 621 51st Avenue NE. Pl13 MOTION: Move to close the public heming and to waive the reading of Resolution No. 2006-09, there being mnple copies available to the public. MOTION: Move to adopt Resolution No. 2006-09, Resolution of the City Council ofthe City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, A1iicle IV, Section 5AA08(A) ofthe rental license held by Daniel Busse regarding rental property at 621 51st Avenue NE. G) Adopt Resolution No. 2006-10, being a Resolution for Rental Housing License Revocation at 1124-26 45th Avenue NE Pl16 MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-10, there being mnple copies available to the public. MOTION: Move to adopt Resolution No. 2006-10, Resolution ofthe City Council ofthe City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(A) of the rental license held by Delanza Elliot regarding rental propelty at 1124-26 45th Avenue NE. PA City Council Agenda January 9, 2006 Page 5 of 6 H)Adop~ Resolution No. 2006-11, being a Resolution for Rental Housing License Revocation at 3953 Pl19 Jackson Street NE MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2006-11, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2006-11, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(A) ofthe rental license held by Joel Viliue regarding rental property at 3953 Jackson Street NE. 7. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions 1) Second reading of Ordinance No. 1502, being an Ordinance amending R-2, One and Two Family Pl22 Residential District MOTION: Move to waive the reading .of Ordinance No. 1502, there being ample copies available to the public. MOTION: Move to adopt Ordinance No. 1502, amending Ordinance No. 1490 City Code of2005, adopting the proposed zoning amendments. 2) First reading of Ordinance No. 1504, Vacating a portion ofthe University Avenue Frontage Road. P135 MOTION: Move to waive the reading of Ordinance No. 1504, there being an ample amount of copies available to the public. MOTION: Move to establish a second reading of Ordinance No. 1504, vacating a portion of the University Avenue Frontage Road for Monday, January 23,2006, at approximately 7:00 p.m. in the City Council Chambers. B) Bid Considerations -none C) Other Business 1) Elected Official Out of State Travel request P142 MOTION: Move to approve attendance of Mayor Peterson at the 2006 League of Minnesota Cities Congressional CitY Conference in Washington DC, March 11 to March 15, 2006, as budgeted monies are available, and to authorize payment in advance for registration, airfare and lodging and provide reilnbursement for meals and incidental costs in accordance with limitations and guidelines outlined in the city's policy for out-of state travel by city employees. 2) Elected Official Out of State Travel request P150 MOTION: Move to approve attendance of Councilmember Nawrocki at the 2006 League of Minnesota Cities Congressional City Conference in Washington DC, March 11 to March 15, 2006, as budgeted monies are available, and to auth0l1ze payment in advance for registration, airfare and lodging and provide reimbursement for meals and incidental costs in accordance with limitations and guidelines outlined in the city's policy for out-of state travel by city employees. 3) Elected Official Out of State Travel request P 1 52 MOTION: Move to approve attendance ofCouncilmember Kelzenberg at the 2006 League of Minnesota Cities Congressional City Conference in Washington DC, March 11 to March 15, 2006, as budgeted moJ?ies are available, and to auth0l1ze payment in advance for registration, airfare and lodging and provide reimbursement for meals and incidental costs in accordance with lilnitations and guidelines outlined in the city's policy for out-of state travel by city employees. P.5 City Council Agenda January 9, 2006 Page 6 of6 4) Elected Official Out of State Travel request P154 MOTION: Move to approve attendance of Councilmember Diehm at the 2006 League of Minnesota Cities Congressional City Conference in Washington DC, March 11 to March 15, 2006, as budgeted monies are available, and to authorize payment in advance for registration, airfare and lodging and provide reimbursement for meals and incidental costs in accordance with limitations and guidelines outlined in the city's policy for out-of state travel by city employees. 5) Elected Official Out of State Travel request P 1 56 MOTION: Move to approve attendance of Councilmember Williams at the 2006 League of Minnesota Cities Congressional City Conference in Washington DC, March 11 to March 15,2006, as budgeted monies are available, and to authorize payment h1 advance for registration, airfare and lodging and provide reimbursement for meals and incidental costs in accordance with limitations and guidelines outlined in the city's policy for out-of state travel by city employees. 6) Approve Increase to the Mayor-Council section ofthe General Fund budget P158 MOTION: Move to increase the Mayor-Council section of the General Fund budget by the total estimated travel and registration costs authorized for the Mayor and Council for the National League of Cities 2006 Congressional City Conference, with the additional funds to come from the General Fund's fund balance and guidelines outlined in the city's policy for out-of state travel by city employees. ' 8. ADMINISTRATIVE REPORTS A) Report of the City Manager B) Report of the City Attorney 9. CITIZENS FORUM At this time, citizens have an opportunity to discuss with the CounCil items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state hislher name and address for the record. 10. COUNcn, COR-NER 11. ADJOURNMENT W~~~~OOg~ WF/pvm P.6 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING DECEMBER 12, 2005 5-;4-J THESE MINUTES HAVE NOT BEEN APPROVEDi The following are the minutes for the regular meeting ofthe City Council held at 7:00 p.m. on Monday, December 12,2005 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. CALL TO ORDERJROLL CALL/INVOCATION Pastor Peter Law - United Methodist Church gave the Invocation. Present: Mayor Peterson, Councilmember Williams, Councilmember Nawrocki, Councilmember Diehm, Councilmember Kelzenberg PLEDGE OF ALLEGIANCE - recited ADDITIONS/DELETIONS TO MEETING AGENDA Peterson indicated that after the Truth in Taxation meeting the Council adjoumed to an Executive Session for the purpose oflabor negations. PROCLAMATIONS. PRESENTATIONS. RECOGNITIONS AND GUESTS Fire Prevention Poster Contest Winner - Fire Chief Gmy Gonnan stated the annual fire prevention poster contest is for 4th and 5th grade classes. Jesse McCormick was the local winner. She was presented with her trophy at the school. The winning poster goes on to the regional contest, to which Jesse was invited, but was unable to attend. Chief Gomlan instead presented her regional plaque and check at this meeting. Her poster will be hung at our Libi'81Y. CONSENT AGENDA Walt Fehst, City Manager, took Councilmembers through the Consent Agenda items. 1) Approve the minutes ofthe November 28,2005 regular City Council meeting Motion to approve the minutes of the November 28,2005 regul81. City Council meeting as presented. 2) Approve the minutes of the December 5,2005 City Council Truth in Taxation meeting Motion to approve the minutes ofthe December 5, 2005 City Council Truth in Taxation meeting as presented. Nawrocki requested the minutes reflect that he stated he researched the Anoka County web site regarding current year taxes. The average value home in Columbia Heights is $149,000 and an average metro home $222,000, and on his home. He compared Andover, Columbia Heights, Coon Rapids, and Fridley and they pay were slightly less than us in property taxes. 3) Accept Boards and Commissions Meeting Minutes a) Motion to accept the minutes ofthe November 2,2005 Economic Development Authority meeting. b) Motion to accept the minutes of the December 6,2005 Planning & Zoning Commission meeting. 4) Adopt the 2007 Murzyn Hall rental rates, as outlined by the Park and Recreation Commission -Removed 5) Approve agreement with Rapid Graphics P.7vIailing for printing, publishing, and distlibuting City Council Minutes December 12, 2005 Page 2 of 16 the City newsletter at $18,620 for four publications in 2006 Motion to enter into an agreement with Rapid Graphics & Mailing for plinting, publishing, and distributing the City newsletter based upon their proposal of a yearly cost of $18,620 for four publications in 2006; and furthelIDore to authorize the Mayor and City Manager to enter into an agreement for the same. 6) Adopt Resolution 2005-100 being a resolution designating official depositOlies and safe deposit access for the City of Columbia Heights. Nawrocki questioned the meaning of ACH payment and why the Infomlation Systems Director and Technician have authorization for the safety deposit boxes. Fehst indicated that the Finance Director would answer these questions. Motion to waive the reading of Resolution No. 2005-100, there being ample copies available to the public. Motion to adopt Resolution 2005-100 being a resolution designating official depositories and safe deposit access for the City of Columbia Heights. RESOLUTION NO. 2005-100 RESOLUTION DESIGNATING OFFICIAL DEPOSITORIES AND SAFE DEPOSIT ACCESS FOR THE CITY OF COLUMBIA HEIGHTS IT IS HEREBY RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank are hereby designated as depositories of the funds of this corporation. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said banks shall be signed by the following: Mayor City Manager Clerk-Treasurer and that said banks are hereby fully authorized to pay and charge to the account of this corporation any checks, drafts, or other withdrawal orders. BE IT FURTHER RESOLVED, that the Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank are designated depositories of the corporation be and it is hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in this corporation's name, including those drawn to the individual order of any person or persons whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of the following: Mayor City Manager Clerk-Treasurer and that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank shall be entitled to honor and to charge this corporation for all such checks, drafts or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affIXed thereto, if such facsimile signature or signatures resemble the facsimile specimens duly certified to or filed with the Banks by tile City Clerk or otller officer of his corporation. BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the City Council of the corporation and certified to as governing the operation of this corporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may be supplemented or modified by the foregoing part of this resolution. BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re-discounts and borrowings by or on behalf of this corporation wiili said banks prior to the adoption of this resolution be, and ilie same hereby are, in all things ratified, approved and confrmled. BE IT FURTHER RESOLVED, iliat any bank or "-":ngs and loan located in the State of Minnesota may be used as depositories for investments purposes so 11"~as the investments comply with auiliorized investments as City Council Minutes December 12, 2005 Page 3 of 16 set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that any brokerage fmn located in the State of Minnesota may be used as a depository for investment purposes so long as the investments comply with the authorized investments as set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that the signatures of anyone of the following named City employees are required for access to safe deposit boxes: 7) Approve designation of the Sun Focus News as official City newspaper for 2006 -removed 8) Establish a Public Hearing to consider alley lighting Motion to establish January 9,2006, at a~proximately 7:00 p.m. as a Public Hearing for consideration of alley lighting between i Street and Washington Street, from 45th Avenue to 46th Avenue. 9) Adopt Resolution No. 2005-99, being a Resolution accepting the Assistance to Firefighters Grant award in the amount of $55,225 for the purchase of an air compressor system, gear racks and portable generators with accessories. Nawrocki questioned what the rest of the funds would be used for. Gorman stated that all the items would equal the total of the grant. Motion to waive the reading of Resolution No. 2005-99, there being ample copies available to the public. Motion to adopt Resolution No. 2005-99, being a Resolution accepting the Assistance to Firefighters Grant award in the amount of $55,225 for the purchase of an air compressor system, gear racks and portable generators with accessories. RESOLUTION NO. 2005-99 RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE 2005 ASSISTANCE TO FIREFIGHTERS GRANT AWARD WHEREAS, the Federal Fire Protection Act of 1974 authorizes the Department of Homeland Security's Office of Domestic Preparedness to carry out the activities of the Assistance to Firefighters Grant (AFG) Program; and WHEREAS, the purpose of the AFG program is to award one-year grants directly to fire departments to enhance their abilities with respect to fire and fire related hazards; and WHEREAS, The Columbia Heights Fire Department applied for a $68,250.00 grant for the purchase of a new air compressor system, gear racks, and portable generators with accessories; and WHEREAS, The Columbia Heights Fire Department was awarded $55,225 towards the purchase of the above mentioned items with the Grantee paying 95 percent and the City paying five percent of the cost. NOW, THEREFORE BE IT RESOLVED that the Columbia Heights Fire Department accepts the Assistance to Firefighters Grant in the amount of $55,225 for the purchase of a high pressure air compressor system, gear racks, and portable generators with accessories. I certify tllat the above resolution was adopted by the City Council of the City of Columbia Heights on tllis 28th day of November 2005 10) Authorize the purchase of a new compressor system from Alex Air Apparatus, Inc. in the amount of$39,390 Motion to authOlize the purchase of a new compressor system from Alex Air Apparatus, Inc. of Alexandria, MN based on their low, qualified, responsible bid in the amount of$39,390, with funds to be appropliated from 439-47')(\0-5180; and furthennore, to authOlize the Mayor and City Manager t6 enter into an t';'~eement for the same. City Council Minutes December 12, 2005 Page 4 of 16 11) Approve easement agreement between the City of Columbia Heights and Gilbert and Kim Becker for pennanent and temporary easements to the City and an access easement to 3901 Jefferson St. -Removed 12) Approve the items listed for rental housing license applications for December 12,2005 Motion to approve the items listed for rental housing license applications for December 12, 2005 13) Approve Business License Applications Nawrocki questioned if the Police Department had approved the beer license for the 500 Club. Fehst stated they have given approval. Nawrocki asked if the letter in the Council packet would affect the license. Fehst stated it would not. Motion to approve the items as listed on the business license agenda for December 12, 2005 as presented. 14) Approve Payment of Bills Motion to approve payment of the bills out ofthe proper funds as listed in the attached check register covering Check Number 115122 through 115328 in the amount of$3,667,917.55. Motion by Williams, second by Diehm, to approve the Consent Agenda, with the exception of items 4, 7, and 11. Upon vote: All ayes. Motion carried. Bill Elrite, Finance Director, stated that ACH is Automatic Clearing House, which covers direct deposit of employee checks. The Information System personnel have access to the safety deposit box as it only contains backups to our computer system. 4. Adopt the 2007 Murzyn Hall rental rates, as outlined by the Park and Recreation Commission Nawrocki indicated the minutes of this meeting were not available for review. He requested infonnation on competitive rates, the 2005 rates, resident discounts and who else is eligible for reduced rates. Keith Windschitl, Recreation Director, referred to the Council infonnation sheet, which showed the various discounts and rate increases. He indicated that with the full level of rental, there being only two Saturdays still available between April 1 and December 1, 2006, the Park Board is recOlmnending an increase in rental rates to increase revenue for Murzyn Hall to help off set the losses incurred. A new proposal this year is the Friday decorating fee, which would allow the Saturday rental group to come in on Friday to decorate for $150, if the hall is available. Nawrocki questioned if we are competitive with other halls? Windschitl explained the difficultly comparing halls because of catering and liquor sales. Nawrocki asked what the 2005 rental revenue was. Windschitl stated the estimated 2005 total to be $86,174, and the projected total was $66,000. The 2004 revenue was $69,966 and the 2003 revenue was $60,865. He indicated that additional advertising has increased rentals. Motion by Williams, second by Kelzenberg, to adopt the 2007 Murzyn Hall rental rates, as outlined by the Park and Recreation Commission at their meeting of November 22, 2005. Upon vote: All ayes. Motion carried. 7. Approve designation ofthe Sun Focus News as the official City newspaper for 2006 Peterson stated disappointment that some of our cOlmnunity functions are not receiving press and he does not feel we are getting the cooperation we should fi'om our official newspaper. Our Recreation Department is also expressing this concern. Peterson indicated he would like this tabled to meet with the Sun Focus to discuss our concerns. It would P.l Obe beneficial to meet with the Northeaster. City Council Minutes December 12, 2005 Page 5 of 16 Motion by Peterson, second by Williams, to table designation ofthe official City newspaper for 2006. Kelzenberg suggested getting a quote from the NOliheaster. Elrite stated that the law has changed and a newspaper published biweekly is adequate. Bid proposals were sent to the Sun Focus, Northeaster, and the Star Tribune, with only the Sun Focus responding. Fehst stated that a biweekly newspaper would create difficulty publishing planning and zoning items. Upon vote: All ayes. Motion carried. 11. Approve easement agreement between Columbia Heights and Gilbert and Kim Becker for permanent and temporary easements to the City and an access easement to 3901 Jefferson St. Kevin Hansen, Public Works Director, described the three components of the easements and showed an overlay of the area that the roundabout would cover. This easement would allow deliverj access of 67 foot trailers to this business from 6 a.m. to 6 p.m. We requested a temporary construction easement and II small pennanent easement at the SW comet for a concrete sidewalk to match into the 3901 Jefferson property. Nawrocki questioned the cost of the extra work. Hansen stated $9,000, which was part of the original project cost estimate. Nawrocki questioned item 2.02 ofthe agreement. Hansen stated that in the initial condemnation the PIN was filed incorrectly with the County and included the wrong propeliy. This would work toward clearing that en'or. Motion by Williams, second by Diehm, to approve the easement agreement between the City of Columbia Heights. and Gilbert and Kim Becker for pennanent and temporary easements to the City and an access easement to 3901 Jefferson Street. Upon vote: All ayes. Motion carried. PUBLIC HEARINGS A) Close the public hearing regarding the revocation or suspension ofthe rental license at 4524 ~v1onroe Street NE in that an extension of time has been granted. Mayor Peterson closed the public hearing regarding the revocation or suspension or the rental license held by Julie Marsh regarding rental property at 4524 Monroe Street NE in that an extension of time has been granted. B) Approve reissue of rental housing license at 666-668 47Yz Avenue Motion by Williams, second by Kelzenberg, to issue a rental-housing license to David Decker to operate the rental property located at 666-668 4 7Yz Avenue in that the provisions of the residential maintenance code have been complied with. Upon vote: All ayes. Motion carried. C) Approve reissue of rental housing license at 660-662 4ih 12 Avenue Motion by Williams, second Kelzenberg, to issue a rental-housing license to David Decker to operate the rental propeliy located at 660-662 4712 Avenue in that the provisions ofthe residential maintenance code have been complied with. Upon vote: All ayes. Motion carried. D) Adopt Resolution No. 2005-101, being a Resolution for Rental Housing License Revocation at 3849 Central Avenue NE. Motion by Kelzenberg, second by Williams, to waive the reading of Resolution No. 2005-101, there being ample copies available to the public. Upon vote: All ayes. Motion carried. P.II City Council Minutes December 12,2005 Page 6 of 16 Motion by Kelzenberg, second by Williams, to adopt Resolution No. 2005-101 being a Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section 5AA08(A) ofthe rental license held by F.C. Celtic, LLC regarding rental property at 3849 Central Avenue NE. Mayor Peterson opened the Public Hearing. As no comments were received, Mayor Peterson closed the Public Hearing. Upon vote: All ayes. Motion carried. RESOLUTION 2005-101 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SA.408(A) of that certain residential rental license held by F.C. Celtic (Hereinafter "License Holder"). Vlhereas, license holder is the legal owner of the real property located at 3849-51 Central Avenue NE., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section SA.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on November 17, 2005 of an public hearing to be held on December 12, 2005. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on September 21, 2005, inspectors for the City of Columbia Heights, inspected the property described above and noted eleven violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on November 12,2005, inspectors for the City of Columbia Heights, reinspected the property and noted seven violations remained uncorrected. A statement of cause was mailed via certified mail to the owner at the address listed on the rental housing license application. 3. That on December 8, 2005, inspectors for the City of Columbia Heights performed a fmal inspection and noted that seven violations remained uncorrected. 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to-wit: a. Failure to correct RMC violations. The violations are as follows; i. Unit #202 ii. Shall provide unit with a working smoke detector....State Statute 299F.362 iii. Shall repair the living room ceiling that has been damaged by water. iv. Shall repair the roof leak causing the water damage in Unit #202 v. Unit #201 vi. Shall repair the water that is leaking around the electrical panel in the unit vii. Shall repair the water leaking around the south side windows. viii. Shall repair the kitchen ceiling that is water stained ix. Shall repair the leaking roof on the building. 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter SA, Atticle III 5A.306 and SA.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F7214 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. E) Adopt Resolution No. 2005-102, being a Resolntion for Rental Housing License Revocation at 4534 Madison Street NE. 1-'.12 City Council Minutes December 12, 2005 Page 7 of 16 Motion by Williams, second by Diehm, to waive the reading of Resolution No. 2005-102, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Diehm, second by Williams, to adopt Resolution No. 2005-102, Resolution ofthe City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(A) ofthe rental license held by Luis Sinchi regarding rental property at 4534 Madison Street NE. Mayor Peterson opened the Public Hearing. As no comments were received, Mayor Peterson closed the Public Heming. Upon vote: All ayes. Motion carried. RESOLUTION 2005-102 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(A) of that certain residential rental license held by Luis Sinchi (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 4534 Madison Street NE., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on November 10, 2005 of an public hearing to be held on December 12, 2005. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on October 3, 2005, inspectors for the City of Columbia Heights, inspected the property described above and noted two violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on November 10, 2005, inspectors for the City of Columbia Heights, reinspected the property and noted two violations remained uncorrected. A statement of cause was mailed via certified mail to the owner at the address listed on the rental housing license application. 3. That on December 5, 2005, Lllspectors for the City of Columbia Heights performed a fmal inspection and noted that two violations remained uncorrected. 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to-wit: . a. Failure to correct RMC violations. The violations are as follows; i. Shall have all frre extinguishers in the building serviced by an approved company. ii. Shall remove aU/any storage in the hallways, bikes, lawn chairs, charcoal. NO STORAGE OF ANY KIND CAN BE IN THE HALLWAYS. 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of tillS hearing according to the provisions of the City Code, Chapter 5A, A1iicle III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F7005 is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 60 days from tile frrst day of posting oftIUs Order revoking the license as held by License Holder. ITEMS FOR CONSIDERATION Other Ordinances and Resolutions 1) Adopt Ordinance #1501- to amend the CiDP.13ie 6.801 Violations regarding Exterior City Council Minutes December 12, 2005 Page 8 of 16 Improvement Compliance Fehst stated this is the second reading of the Ordinance to speed up the process of building pennit compliance. Peterson stated compassion for the people trying to sell their home across the street from the house on Cleveland. F ehst stated that someone is now trying to purchase 4152 Cleveland with the intent to put in a basement and finish the home. Hoeft indicated that they have showed proof of financing. Nawrocki stated that we have waited three meetings for abatement of the property and now winter is here. Hoeft indicated that we now have the name of the owner and mOligage company, so if requested by Council the abatement can be scheduled for the first meeting in January. But, hopefully there will be a new owner working on the propeliy and the new ordinance will be in place to speed up the work. Hoeft stated that abatement is a cumbersome process and a District Court Judge would likely not confiml abatement if a new owner would indicated the intent to place a basement under the structure. Peterson indicated that if there is not a new owner by that time, abatement should proceed. Nawrocki questioned that "substantial completion" is required of smaller units but not included for larger projects. Hoeft stated that problems are essential with residential properties. Motion by Williams, second by Kelzenberg, to waive the reading of Ordinance No. 1501, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Williams, second by Kelzenberg, to adopt Ordinance 1501, being an Ordinance amending Ordinance No. 1490, City Code of2005 Exterior Improvement Compliance. Upon vote: All ayes. Motion carried. ORDINANCE 1501 BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490, CITY CODE OF 2005 EXTERIOR IMPROVEMENT COMPLIANCE The City of Columbia Heights does ordain: ~ 6.801 VIOLATIONS. (A) No person, firm, or corporation shall engage in any building or construction nor shall any person having a superior possessory interest in or owning real estate allow any building or construction to occur upon such real estate within the city without having first obtaii1.ed a permit therefore pursuant to the provisions of this chapter. (B) No person, firm, or corporation shall engage in any building or construction nor shall any person having a superior possessory interest in or owning real estate allow any building or construction to occur upon such real estate within the city except in conformance with the standards for work performed and materials contained in this chapter. (C) No person, firm, or corporation engaging in building or construction or having any superior possessory interest in or owning real estate which is the site of such building or construction within the city shall refuse to allow an inspection by the Building Official or his agent or designated representative. (D) No person, fmn or corporation owning or having a superior possessory interest in real estate within the city shall maintain any building or condition not in confonnance with the provisions of this code. (E) No person, fmn, or corporation engaging in any building or construction or owning or having a superior possessory interest in the site of such building or construction shall refuse to comply with a lawful order of the Building Official or his agent or designated representative under this chapter. (F) No person, fmn, or corporation shall construct, or cause to be constructed or erected within the city any fence or swimming pool without first having secured a permit therefore from the Building Official. (G) No person, fmn, or corporation owning or having a superior possessory interest in real estate on which a fence or swimming pool exists shall allow such fence or swimming pool to be other than in a condition of reasonable repair and shall not allow such fence or swimming pool to become or remain in a condition of disrepair or danger. (H) All exterior inlprovements of a structure, or portion thereof, including fmal grading to single family dwellings, multiple family dwelling of twelve (12) units or less or any structure accessory to a residential use shall be completed in accordance with City-approved plans within one hundred eighty (180) days after the date the City issued the building permit. Significant progress, as deemed by the Building Official, shall be shown within the first ninety (90) days. P. 14 (I) All exterior improvements of a structure, or portion thereof, including final grading to multiple family City Council Minutes December 12, 2005 Page 9 of 16 dwellings of more than (12) units or any commercial, industrial, office, institutional or non-residential structure shall be completed in accordance with City-approved plans within one (1) year after the date the City issued the building permit. (1) In all cases, the compliance deadline for exterior inlprovements shall be upheld unless a written request for an extension is submitted and approved by the Building Official. An extension may only be granted in the event that a natural disaster or a calamitous event occurs which unavoidably delays the completion of the building project. Examples would include a flood, fIre, tornado, loss of job, prolonged illness or accident. The decision of the Building OffIcial may be appealed to the Pla1111ing Commission, who acts as the Board of Appeals. 2) First reading of Ordinance No. 1502, being an Ordinance amending R-2, One and Two Family Residential DistIict Jeff Sargent, City Planner, indicated this Ordinance would address the CUlTent moratorium on duplex constmction in single-family neighborhoods by rezoning originally constructed duplexes in the R-2 district to R-2B and the remainder ofR-2 to R-2A. Duplexes would be permitted as Conditional Uses. The minimum lot size for R-2A would be 12,000 square feet and R-2B would be 5,100 square feet existing on lanum"'} 1,2005 or 12,000 square feet for lots established after January 1, 2005. The Planning and Zoning Commission approved this proposal with a five ayes, one nay vote, Nawrocki asked to have this explained again, which Sargent did. Sargent indicated that duplexes m'e allowed in R3 and R4 zones, which have a higher density, and would not be affected by this ordinance. Sargent stated that this Ordinance is to keep large duplexes from oveliaking neighborhoods with single-family homes. Peterson questioned the twin home size. Sargent stated that twin homes are now 9,000 square feet and would be increased to 12,000 square feet. He indicated there are 354 duplexes throughout the city. Nawrocki stated that this Ordinance goes in the right direction, but it does not make sense to allow a duplex on a small lot in an R3 zone. Peterson indicated that could be addressed at another time. Hoeft stated it would be appropriate address the overall zoning ofR3 and R4 areas and look to down zone to R2; however, you do not want to create non-confinning properties. Motion by Williams, second by Diehm, to waive the reading of Ordinance No. 1502, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Williams, second by Diehm, to establish the second reading of Ordinance No. 1502, amending the zoning text as it relates to the R-2, One and Two Family Residential District, for Monday, January 9,2006, at approximately 7:00 p.m. in the City Council Chambers. Upon vote: All ayes. Motion carried. 3) First reading of Ordinance No. 1503, being an Ordinance amending the GB, General Business District Peterson indicated that following several discussions, he would like this tabled to discuss at a work session. Nawrocki questioned the existing ordinance for car lots. Sargent stated this was outlined in the packet. Nawrocki questioned the difference between the draft ordinance and the ordinance. Sergeant stated that the draft ordinance showed additions and deletions with bold and stIikeouts, making changes easier to see. Nawrocki asked how the Ordinance would impact the pl~va~e sale of his car. Sargent stated this vp~i5i only affect car sales in the General Business Dlstnct. City Council Minutes December 12,2005 Page 10 of 16 Motion by Nawrocki, second by Kelzenberg, to table the first reading of Ordinance No. 1503, being an Ordinance amending the text as it relates to the GB, General Business District. Upon vote: All ayes. Motion carried. Nawrocki asked when the moratorium expires. Sargent stated in Febmary of2006. Hoeft stated it will only be six months in Febmary, and can be extended six months. Other Business 1) Adopt Resolution No. 2005-97 being a Resolution reclassifying and designating fund balances for a community Center and Adopt Resolution 2005-98 being a resolution designating funds for Sheffie1d/ Heritage Heights Redevelopment and C0111111Unity Development staffing. Fehst stated discussions have included fund balances and what should be done with them, and concems to have funds available to make our payment during the first six months of the year, but yet address the continuing interest to build a commupjty center. Council consensus directed preparation of resolutions to draw down excess fund balances, which he listed. Fehst stated that the second resolution addresses last year's the one time fund balance of $716,000, basically arrived at from freezing jobs in the city, designate the transfer of$180,000 from the General Fund and $700,000 for the redevelopment phasing needs ofthe Heritage Heights area and staffing in COlmnunity Development. Nawrocki debated that all ofthe funds were from the hiring freeze and that this action was now directed by the City Council. Nawrocki indicated this action is very premature. There are other capital items to discuss, such as $3 million for Huset Park, Sullivan Park, lighting of another ball field and other potential projects. As for a cOlmnunity center, the residents have voted this down twice. This should be discussed in a joint meeting with the School Board to work out a plan to take to the citizens tell them what is different now, get their input and then take a vote. Regarding the Heritage Heights area, we hired a consultant for $50,000 and assembled a citizens cOlmnittee to look at recommendations. For us to do anything without that infonnation would be ludicrous. We still owe $400,000 on work that was done in that area and should discuss how to handle that debt. Nawrocki stated that extra Police time was authorized and we should see the impact of that. Other parts of town also have problems that should be looked at. This is premature. Kelzenberg agreed that there have been problems, and this is not premature but way overdue. F ehst stated that improvements would be easier ifthe funds are designated. It would take a four-fifths vote to change the budget. Diehm asked what would happen if we do not spend the money. Fehst stated that we have started the study and want to look at how developers could help us with a five to seven year plan. He indicated that it happens all the time that some funds do not get spent. Fehst described the possibility of building three gyms and working with the YMCA for additional facilities and operations on our site. Williams indicated that we are cOlmnitted to improvements in the Helitage Heights area. We should wait on any gym discussions until we meet with the School Board. Fehst stated the Council and School Board would meet after the first ofthe year. Nawrocki asked for details on the YMCA :P.16ing. Fehst stated he met with their regional City Council Minutes December 12, 2005 Page I 1 of 16 financial person and propeliy management person. They were very interested because we suggested we might have a site and some money to contIibute. Nawrocki spoke of past experiences working with the YMCA. Peterson also stated concems from past experiences of donating money and not having a facility placed here. Williams questioned the funding breakdown of Heritage Heights and the Community Development Specialist. Fehst referred to dedicated building pennit fees to hire the Community Development Specialist bringing us into compliance with the excess fees generated from building fees. Peterson referred to the possibilities in our community; we have land for a community center and a gentleman's agreement with the HeIitage Heights neighborhood. Our City is showing good faith to keeping our city moving forward. We are not spending money at this time. We should work with the School Board, and we do have land available that would tie into the downtown development area discussed in the past. 'Xl e need to show everyone that we are serious. If an OppOlWnity presents itself, the funds would be there. Peterson stated his thanks to Nedegaard and Shaffer/Richardson for developing in our city. This is not premature. We need to move forward and have something that draws families to our community. Diehm indicated she saw this as nothing other than a commitment, which we have talked about for a long time. We told the Heritage Heights neighborhood we would improve the area and with the gym space we are not narrowing our options, but broadening them by inviting conversation with the School Board, YMCA, and other organizations to get the ball rolling. Williams questioned if allocating these funds would affect possible redevelopment at 49th and Central for a liquor store? Fehst indicated that would not be from the general fund, but pay as you go tax increment financing. Motion by Diehm, second by Kelzenberg, to waive the reading of Resolution No. 2005-97, there being ample copies available to the public. Upon vote: All ayes. Motion carried. I\'lotion by Diehm, second by Kelzenberg to adopt Resolution No. 2005-97 being a Resolution reclassifying and designating fund balances for a community center. Nawrocki indicated that more taxes are levied than needed, as proven by the accumulated fund balances. These resolutions were not a request of Council. He agreed it is desirable, if we could afford it and have the suppoli ofthe community. With or without a community center our City moves forward. This is a slap in the face to residents that voted twice against this and by passing this resolution residents will believe we will go ahead and build the building. We don't talk about a cooperative effoli with the schools and we don't talk about the operating costs. Motion to amend by Nawrocki, second by Williams, that the City Council will not take any action to constmct a cOlllinunity center building unless the voters approve it. Upon vote: Kelzenberg, nay; Williams, aye; Diehm, nay; Nawrocki, aye; Peterson, nay. 2 ayes - 3 nays. Motion failed. Diehm asked to clarify and reassured residents that we are not spending money. It simply isa cOlmnitment on the part of the Council as a Pliority and something we would like to look at and a personnel conunitment and that we will carefully consider all options with all organizations before making any decisions and there will be lots of COlllil1Unity involvement in the process. P. 1 7 City Council Minutes December 12, 2005 Page 12 of 16 Peterson reiterated his pride in the conununity and the need to keep moving forward. Upon vote: Kelzenberg, aye; Williams, aye; Diehm, aye; Nawrocki, nay; Peterson, aye. 4 ayes - 1 nay. Motion carried. ' RESOLUTION RECLASSIFYING AND DESIGNATING FUND BALANCES FOR A COMMUNITY CENTER WHEREAS, the City of Columbia Heights has accumulated fund balances in the General Fund, special revenue funds, and capital funds for the purpose of funding future expenditures; and WHEREAS, the City Council has determined that there is a need for a community center in Columbia Heights; and WHEREAS, it is the intent of the City Council to provide funding for a community center: NOW, THEREFORE, BE IT RESOLVED that a Community Center Capital Building fund be established and funds be transfelTed fi-om the following funds to the Community Center Capital Building fund effective January 1, 2006, From Capital Equipment TV Fund Liquor Fund Four-Cities Bond Fund Capital Improvement General Govemment Buildings Fund Capital Improvement Parks Fund Insurance Fund Flexible Benefit Trust Fund Amount 250,000 500,000 90,000 1,800,000 500,000 735,000 25.000 $3,900,000 NOW, THEREFORE, BE IT FURTHER RESOLVED that the fund balance in the newly established Community Center Capital Building fund be appropriated for expenses related to a community center. Motion by Kelzenberg, second by Diehm, to waive the reading of Resolution No. 2005-98, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Kelzenberg, second by Diehm, to adopt Resolution No. 2005-98 being a resolution designating funds for Sheffield/Heritage Heights Redevelopment and Community Development staffing. Nawrocki questioned where the money would come from to pay what is still owed. F ehst stated that would come from the tax increment. Nawrocki stated this is premature, as we have a citizens cOlmnittee, hired a consultant, appropriated money for extra policing, and have past money yet to be paid off. Upon vote: Kelzenberg, aye; Williams, aye; Diemn, aye; Nawrocki, nay; Peterson, aye. 4 ayes - 1 nay. Motion carried. RESOLUTION DESIGNATING FUNDS FOR SHEFFIELD REDEVELOPMENT AND COMMUNITY DEVELOPMENT STAFFING WHEREAS, the City Council of the City of Columbia Heights encourages and supports redevelopment of the city; and WHEREAS, the City Council has detennined a ne~. 1 8 redevelopment in the Sheffield/Heritage Heights City Council Minutes December 12, 2005 Page 13 of]6 neighborhood; and WHEREAS, the General Fund fund balance increased in 2004 by $716,878 due to increased revenue and under expending; and WHEREAS, it is projected that the General Fund fund balance will increase by over $200,000 in 2005; and WHEREAS, the City Council is committed to redevelopment in the Sheffield/Heritage Heights neighborhood and to providing staffIng for ongoing redevelopment: NOW, THEREFORE, BE IT RESOLVED that $180,000 be transferred from the General Fund undesignated fund balance to fund 420 Capital Improvements Community Development for the ongoing funding of the Community Development Specialist and $700,000 be transferred to fund 410 SheffIeld/Helitage Heights Development for ongoing redevelopment in the Sheffield/Heritage Heights neighborhood. 4) Adopt Resolution No. 2005-96, being a resolution adopting a budget for 2006, setting the City, Library ~md EDA levy at $6,347,537 and approving the HRi\ levy of$16l,366. Fehst refelTed to a memo with statistics from the Minnesota Tax Payers League compaling propeliy taxes and requested they be entered into the public record. Of the 168 cOlmnunities and school distlicts, Columbia Heights was 163rd (5th from bottom) in tax increases prior to passage of the School District initiative. A December 4 Star Tribune article stated that in the projected tax increases of more than 112 metro area cities Columbia Heights has the lowest propeliy tax on a home of average market value. Fehst asked that the City Council approve the $6,347,537 the budget, which includes add backs of $20,000 for the Library, $49,000 for the Fire Depaliment, 25th Officer in the Police Depmiment for the Dmg Task Force, replacement of the Maintenance III position in the Public Works Department, and approval ofHRA levy in the amount of$161,366. Nawrocki asked to have in the record his research from the Anoka County web site that CUlTent year taxes on the average value home in Columbia Heights is $149,000 and average metropolitan home is $222,000. Andover, Anoka, Blaine, Coon Rapids, and Fridley taxes all were slightly less than Columbia Heights. He stated that you could play games with numbers and play games with the Citizen League RepOli. Nawrocki felt the budget process was not good. We did not received project accounting on Huset Park, on fund balances, and on all city finances. There were fancy power point presentations made to support the budget rather than to give detail. The services this city provides have been good, are good today, and will continue to be good. We have good employees and good resources for them to work with. Weare not doing the best to find the most cost effective ways and resources. The City Manager has not done his job to fmd the most cost effective ways. Nawrocki stated that the City Manager had proposed a five and one-half percent increase and he indicated that three percent was enough; with a compromise reached at four percent, which he would support. He questioned the increase in the budget totals. Ellite stated the increase is the add backs recommended by the City Manager, which do not affect the total levy. Elrite stated that this document is the four percent levy, which represents a five and one-half percent increase to the taxpayer because of fiscal disparities/homestead, based upon individual home value. Willimns stated that as propeliy values increase, your taxes increase. It is wise, as a City Council to add the 25th Narcotics Officer on the streets. It was effective for our Officers to mix with the neighbors in Grid 8. Williams questioned the projection for next year. Fehst stated that the City's Auditor cOlmnended him for his three year reduction plan. Williams asked if this budget includes employee raises. Fehst stated yes. Motion by Diehm, second by Williams, tOp~i91e the reading of Resolution No. 2005-96, there being ml1ple copies available to the public. ~ }'vn vote: All ayes. Motion carried. City Council Minutes December 12, 2005 Page 14 of 16 Motion by Diehm, second by Williams, to adopt Resolution No. 2005-96, being a resolution adopting a budget for 2006, setting the City, Librmy and EDA levy at $6,347,537 and approving the HRA levy of$161,366. Upon vote: All ayes. Motion carried. RESOLUTION 2005-96 RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2006, SETTING THE CITY LEVY, AND APPROVING THE HRA LEVY. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. Section A. The budget for the City of Columbia Heights for the year 2006 is hereby approved and adopted with appropriations for each of the funds listed below. General Fund Expense 8,410,751 815,185 246,331 123,161 204,228 656,631 5,375 156,932 2,365,000 277,861 1,615,000 524,014 6,804,682 6,212,361 2,068,862 1,548,249 1,377,165 312,544 268,840 2,060,496 36,053,668 Community Development Fund Economic Development Fund State Aid Cable Television Library DARE Project Infrastructure Capital Improvement Capital Equipment Replacement Funds Construction Funds Central Garage Fund Liquor Operating Liquor Capital/Non-Operating Water Utility Fund Sewer Utility Fund Refuse Fund Storm Sewer Fund Data Processing Debt Service Fund Total Expense Including Interfund Transfers Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2006: General Fund Community Development Fund Economic Development Fund State Aid Cable Television Librmy DARE Project Infrastructure Capital Inlprovements Capital Equipment Replacement Funds Construction Funds Central Garage Fund Liquor Operating Liquor Capital/Non-Operating Water Utility Fund P.20 Revenue 8,410,751 815,185 246,331 123,161 204,228 656,631 5,375 156,932 2,365,000 277,861 1,615,000 524,014 6,804,682 6,212,361 2,068,862 City Council Minutes December 12, 2005 Page 15 of 16 Sewer Utility Fund Refuse Fund Storm Sewer Fund Data Processing Debt Service Fund Total Revenue Including Interfund Transfers 1,548,249 1,377,165 312,544 268,840 2,060,496 36,053,668 Section C. The following sums of money are levied for the current year, collectable in 2006, upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated General Fund Levy Estimated Library Levy Estimated EDA Fund Levy Total 5,784,253 478,319 84,965 6,347,537 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2006 in the amount of$161,366. BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the year 2006 that is higher than the tax rate calculated for the city for taxes levied in 2004, collectable in 2005. BE IT FURTHER RESOLVED: That the city has adequate fund balances and reserves to pay all 2006 Bond principal and interest payments and the county auditor is authorized to cancel all Bond Levies for taxes payable in 2006. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. ADMINISTRATIVE REPORTS Report ofthe City Manager . EDA tour on Saturday to view development projects with mixed use - similar to our downtown, from 10:00 a.m. to 2:00 p.m. . Will work with Mr. Hansen on our concerns with Xee1 Energy and how they fall short of our agreement. . Discuss the possibility of a community center with the YMCA and with the our School District. Nawrocki . Requested a copy of the letter to Xcel Energy. . When will the roundabout open? Fehst stated it would open when the signs are in place, which should be very soon. . The caterers for the employees Christmas party should have been a local business. . Requested information regarding the New Brighton building official. Fehst stated he spoke to their City Manager who indicated that lawsuit was dropped immediately. We made it clear we do not want that person to do inspections in our community. Report of the City Attomey - none CITIZENS FORUM - none COUNCIL CORNER Nawrocki . The City is a work in progress, which gets b,P. 21each year and will continue to get better. City Council Minutes December 12, 2005 Page 16 ofl6 Diehm . Encouraged residents to get out into the community. With the holidays, enjoy choir and band concerts, and attend the Library fundraiser on Sunday at the Heights Theater showing White Christmas. . SACCA is looking for volunteers and contIibutions. Make it a holiday project - contact them. . The December values are cming, compassion, and kindness - appropriate for the holiday season. Williams . Three people not from our City donated $1,000 to the Holiday Kick Off dinner. . Met with the President ofthe United States, was very humbled and honored. . Hopeful for the health of us all, and the health of Councilmember Nawrocki's wife. . Pray for all of our citizens. . Wished everyone a wonderful Christmas and a prosperous New Year. . A new CERT training will begin soon. Call Officer Lee Okerstrom to get an application. Kelzenberg . Read fi.-om the Green Sheet of Office's actions on December 8th. Our Police Officers and Firemen do a heck ofa good job. . Wished everyone a Merry Christmas and a Happy New Yem". Peterson . Wished everyone, City Councilmembers and City Staff a Merry Christmas. . Sent out special prayers to friends Geri Nawrocki, Gail Clemmens, and Rick Jackson who are having health issues for good health in 2006. . Spoke of his dremTI of a street clock on 40th and Central. Plans to do fund raisers like buy a brick or your name on a plaque and will have the clock in place by July 4th. Will meet with manufacturer. Plans are to call it the "Peace Tower" clock. . Be kind to your neighbor. e Don't take life to seriously. Do a ra..1'ldom act of kindness. ADJOURNMENT Mayor Peterson adjourned the meeting at 9:40 p.m. PatIicia Muscovitz, CMC Deputy City Clerk/Council Secretary P.22 E-A-2-Q Park & Recreation Commission November 23,2005 1 City of Columbia Heights Park and Recreation Commission November 22, 2005 Eileen Evans called the meeting to order at 6:30 p.m. ROLL CALL Members present: Eileen Evans; Jerry Foss; Stan Hoium; Kevin McDonald; David Payne; Marsha Stroik; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Absent: Tom Greenhalgh, Gary Peterson APPROVAL CONSENT AGENDA Motion to approve revised consent agenda by Foss; second by Payne. All ayes, motion carried. LETTERS AND REQUESTS DalTell Gauvitte the grandson of William Charles Gauvitte addresses the commission on the request to place a memorial in Gauvitte Park for William Gauvitte. Gauvitte served on the Village of Columbia Heights council from June 1912 until December 1916 and May of 1920 until August 1921. He was elected as the first Mayor of the City of Columbia Heights in 1921 and served until May 1923. The rock that would be used to place the memorial marker is in place at Gauvitte Park. Director or Public Works Hansen asked about the details of the plaque; if it would be a written memoriam or have a picture on it as well. -r-v1r. Gauvitte explained that because ofthe costs their family had decided to make the plaque with just the writing for now and at some point in the future they would maybe add a picture. Motion by Foss to recommend to the City Council to approve the memorial rock at Gauvitte Park with the plaque for William Charles Gauvitte and to have a dedication ceremony at a later date. Second by McDonald. All ayes, motion cani.ed. Recreation Director Windschitl presented the request from the family of James Labelle to place a memorial picture in the bar/lounge area. This would be something similar to the existing picture in the Keyes room. Motion by Hoium to approve the placing of a memorial picture of James Labelle in the bar/lounge area, second by Foss. All ayes, motion carried. Discussion on the placement of a display cabinet for the Sister Cities organization in Murzyn Hall. COlmnission members would like to know the size of the cabinet, what would be displayed, why display in Murzyn Hall and where would it be. The COlmnission would also like to request that a member fi'om Sister Cities be present at the P.23 Park & Recreation Commission November 23, 2005 2 next Park & Recreation Commission Meeting to present more details. This request was tabled by Evans to await further details. OLD BUSINESS None at this time. NEW BUSINESS RENTAL RATES FOR MURZYN HALL 2007 Recreation Director Windschitl discussed the reasons for the proposed increase of the . 't , ro I"'I&^^7..f'"""t J1 J1 l' "'-"ji n h 'd -. f"\/"\nr.c. A"1 oth .L"1 ""'ilta' ,.aT"'S Tn.r 'U" . UIT"'ilI'V tne a" 0"" . "n"":-..a '[ <nrs ift ". ,n "'Oin L> n'l' ^ -U-n'-l' ~"".l. .I. .l.ULV .LV .r-. v . "-" .1. .....l..LJ .1. .1..1. ..L L.1..1.'-' _ 10-\..1. ".J ll.l ~VVV.LL .1..L.1..L .....1-'.1. .L V .....1.'- .J. November 4th are booked. By raising the main hall rental rates we would create additional revenue as discussed in the previous budget meeting. Another means of creating additional revenue would be to add a charge for decorating on a Friday during business hours when the rental is on a Saturday. Currently ifthe Friday prior to a rental is not booked a client can decorate at no additional charge. During business hours we are staffed in the office so there would be no labor costs. Evans confinned that we do not give two discounts on one rental and suggested that we do not offer a 50% discount on a Saturday night rental. Windschitl also said that the advertising costs for Murzyn Hall are low, about $1000.00 per year. Hoium asked on the status ofthe CSO officers and if we are getting charged more if it is a Police Officer. Windschitl stated that the city is hiring reserve officers for now until the positions are filled. Evans asked if there were other additional charges that would bring in revenue. Windschitl said a few ways would be to make all rentals with an open bar use our PreMix and to charge for using a room for storage or for getting dressed; although charging for storage goes against our current policy of the renters having every thing out of the building by 1 :00 am. Motion by Foss to recommend to the City Council to approve the proposed rental rates for 2007 with no Saturday discount on a 2 or 4 hour rental, second by McDonald. All ayes, motion carried. REPORTS RECREATION DIRECTOR Windschitl infonned the cOlmnission that the Consent Agenda for the City Council Meeting on Monday November 28 includes the request to authorize the feasibility report for addition of Prest em on Ballfield Park lighting. Hansen explained that the feasibility report is a request for staff to investigate the costs for lighting and that this is the first step in moving forward with this motion. Windschitl added that currently there is no use of the field as it gets darker in the fall evenings, there are new facilities at the park, the walking trail would get lighting and the residents around the park would not be affected by the ballfield lighting because the lights are concentrated on the fields. He also invited the cOlmnission members to attend the City Council Meeting on Monday night to show support for the lighting proposal. P.24 Park & Recreation Commission November 23,2005 3 Windschitl reminded the commission members about the Commission Dinner on December 14 and to send their RSVP. PUBLIC WORKS DIRECTOR/CITY ENGINEER Hansen reported to the cOlmnission that he meet and spoke with a company for the remodel ofthe city park wading pools. It would cost an estimated $60,000 and that does not include the fencing, peripheral or pump house work. A fonnal process for a bid may bring the bid down in cost. To put in a brand new wading pool costs between $100,000 - $120,000. We need to have a plan in place soon to have the wading pools open next year. The next step is to look into other options with the City Manager. Evans suggested t-hat ,up dn nnt npPrt tn pnt mnnp-v 1ntn thp Hnl::pt Park "rao'lI'na nnnl1'r" ~ 'xr~tp.r r"p.~hlrp. .&. 'r.v...................... .....""........ &."-' _... JI...L '-'.J...I.-J .L.a.............. ........... ..L..L_v............ ..... ,{l t::ly................ _ .._..._ __...-.a._ would be in the future plans ofthe Huset Park Project. Foss commented that we do know that the pools get used on a regular basis, but are the State and County standards going to keep rising each year. Hansen commented if we should plan for future water features in one or more parks then careful evaluation needs to be given versus putting money into our existing wading pools for the size of our community. We have never had a health related issue with our current wading pools. COMMISSION MEMBERS None at this time. ADJOURNMENT Eileen Evans adjourned the meeting at 7 :45 p.m. Deanna Saefke Recreation Clerk Typist II P.25 5-AJ-b COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES December 6, 2005 The meeting was called to order by Chair, Barbara Miller at 7:00 p.m. Those members present were Patricia Sowada, Lynette Thomson, Nancy Hoium, Barbara Miller, Bruce Kelzenberg, Catherine Vesley, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the November 1, 2005, Board meeting as mailed. Bill list dated 11/14/05 II was reviewed. It was moved, seconded and passed that they be paid. Bill list dated 11/28/05 was reviewed. It was moved, seconded and passed that they be paid. Bill list dated 12/12/05 was reviewed. It was moved, seconded and passed that they be paid. Bill list dated 12/12/05 II was reviewed. It was moved, seconded and passed that they also be paid. The accounting was reviewed. Tom Sherohman, Library Foundation Board President, was at the meeting and made a presentation about the upcoming Foundation Fund Raiser to be held 12/18/05 at the Heights Theatre. He also addressed the status ofthe grant application with the Minnesota Regional Arts Council (MRAC). At this time, the presentation has been made toMRAC, but there is no information as to what may be granted. Old Business: 1. Update on Wi-Fi was presented. The cabling bid is in, and installation will take place the week of December 18. The agenda item from the Anoka County Library Board meeting concerning wireless recommendations was reviewed. The goal is to have WiFi activated by February or March. 2. PC management update: Cabling is scheduled to coincide with the cabling for WiFi. Equipment has been ordered, a floor plan has been fmalized and signs and note cards advertising the upcoming changes are being produced. Northtown is scheduled to be the first branch to implement the new system; Columbia Heights is tentatively scheduled for January implementation. 3. 2006 proposed budget update was discussed. The information provided for the City Council by Finance Director, William Elrite, was reviewed. The Board also reviewed the document prioritizing requested add- backs. 4. Report on the MELSA meeting for State Plan for Libraries was presented. Becky attended the meeting intended for administrators. The State strategic plan is under review. The hope is to re-vitalize the State Library Agency, and to address the mission of the changing role oflibraries in the future. 5. Landscaping at the Library has been put on hold until spring, when the project will be completed. The front of the building is fmished. The Board would like to thank Kevin Hansen and Bill Elrite for having the Library included in the overall landscaping improvements within the City. 6. The Board would still like to have some type of sculpture for the courtyard. 1 P.26 New Business: 1. The following fund transfers were requested: a. It was moved, seconded and passed to transfer $155.00 from 2000 (Office Supplies) to 2020 (Computer Supplies). b. It was moved, seconded and passed to transfer $100.00 from 2024 (ACS Supplies) to 2020 (Computer Supplies). c. It was moved, seconded and passed to transfer $450.00 from 3050 (Expert & Professional Services) to 3310 (Local Travel Expense). d. It was moved, seconded and passed to transfer $4,990.00 from 5170 (Office Equipment) to 3050 (Expert & Professional Service). e. It was moved, seconded and passed to transfer $622.00 from 5170 (Office Equipment) to 2010 (Minor Office Equipment). 2. The Internet policy was discussed. With the installation of the new PC management software, some changes have to be made to the policy concerning time limits, and minor wording changes. After review, it was moved, seconded, and passed to accept the revised Internet policy as presented. 3. The Board was advised of a staff update. There are 2 vacant page positions at this time. One page was tenninated for an unexcused absence, and the ot.'1er page resigned because she was moving out of the area. The status of these two positions is currently undecided. 4. The Anoka County Library policy concerning a grace period for 10 day books was discussed. 5. The policy of Anolea County Library concerning the collection of Social Security numbers from customers on a voluntary basis was reviewed. The numbers are necessary for their participation in the County's Revenue Recapture program. 6. The school levy passed in the November election, the NET site was discussed and the article from the Sun Focus newspaper dated 12/1/05 was reviewed. 7. The Ramsey County Librarynewslerter highlighting the $71,174.00 raised by their Friends Group was reviewed. 8. The Public Hearing concerning the 2006 budget was reviewed. The article from the Star Tribune about property taxes was discussed. 9. The memo from the Department of Education concerning State Library System Memberships and ,eligibility for State services was reviewed. The participation in regional library systems was discussed. 10. The Board was advised that there will be additional policy decisions to be discussed at the January meeting. There being no further business the meeting was adjourned at 8:30 p.m. Respectfully submitted, Cf~ JJ7. Q(,f~r Jeanine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation willbe provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2 P.27 .5 ..A-}-, PLANNING AND ZONING COMMISSION MINUTES OF THE MEETING January 3, 2006 7:00 PM The meeting was called to order at 7 :00 pm by Chairperson Szurek. Roll Call: Commission Members present-Thompson, Schmitt, and Szurek. Commission Members absent- Fiorendino and Peterson Also present were Jeff Sargent (City Planner), and Shelley Hanson (Secretary). Motion by Thompson, seconded by Schmitt, to approve the minutes from the meeting of December 6, 2005.. All ayes. MOTION PASSED. PUBLIC HEARINGS CASE NUMBER: 2005-1201 Conditional Use Permit For Outdoor Storage Jeff Bahe, Jefrs Bobby and Steve's 683 - 39th Avenue NE. At this time, JeffBahe d/b/a Jeffs Bobby and Steve's is requesting a Conditional Use Permit (CUP) to allow outdoor storage in an industrially zoned area located at 683 - 39th Avenue NE. CUlTently, Jeffs Bobby and Steve's utilizes a triangular piece of property just northeast the Jeffs Bobby and Steve's Autoworld to store customers' vehicles that the service station works on. In an effort to help clean up the current storage site, Mr. Balle has purchased the property at 683 - 39th Avenue NE to use for the storage of these vehicles. PLANNING CONSIDERATIONS Consistency with Zoning Ordinance The propeliy located at 683 - 39th Avenue NE is zoned 1-2, Industrial District, as are the properties to the east, west and south. The property to the north is a park overlay, and is the site of Huset Parle. The Zoning Code at Section 9.111 (E)(3) allows for outdoor storage as a Conditional Use. The Specific Development Standards at Section 9.107 state the criteria in which the outdoor storage shall be used. These standards state the following: a) The outdoor storage area shall be accessory to a commercial or industrial use. The storage area will be access01Y to Jeff's Bobby and Steve's Autoworld, which is a commercial use. P.2S PLANNING & ZONING COIvIMISSION MINUTES MEETING OF JANUARY 3, 2006 PAGE 2 b) Outdoor storage within the public right-of-way is prohibited. The proposed location for the outdoor storage is located fully within the property boundaries. A condition will be implemented prohibiting storage on the public right-of-way. c) All outdoor storage areas shall meet the setback requirements for a principal stmcture in the zoning district in which the use is located. The setback requirements for the 1-2 District are as follows: Front yard: Side yard: Rear yard: 20 feet 12 feet 24 feet The survey accompanying the CUP application indicates that these setback requirements would be met. d) Outdoor storage areas shall be located in rear yards or in the side yard behind the front building line ofthe principal structure. This criterion shall not apply to this site, as there is no principal structure. e) The storage area shall be fenced and screened from adjacent uses and the public right-of- way. Required screening shall consist of a fence, wall, earth berming and/or vegetation no less than six (6) feet in height and no less than 80% opaque on a year round basis. The survey accompanying the CUP application indicates that a 6-foot tall privacy fence will be erected around the perimeter of the site. The applicant has also agreed to install a wooden privacy fence at 6-feet in height on the north lot line; adjacent to Huset Park. f) All goods, materials and equipment shall be stored on an impervious surface. The survey accompanying the CUP application indicates that an impervious sUlface would be installed for the storage of the vehicles. A hard surface requirement for the storage area will be a condition of the CUP. g) All goods, materials and equipment shall be stored in an orderly fashion, with access aisles of sufficient width to accOlmnodate emergency vehicles as needed. h) The height of materials stored, excluding operable vehicles and equipment, shall not exceed the height of the screening provided. P.29 PLANNING & ZONING COMMISSION MINUTES MEETING OF JANUARY 3, 2006 PAGE 3 Consistency with Comprehensive Plan The Comprehensive Plan designates the property as industrial use. The proposal is consistent with the intent of the City's Comprehensive Plan. FINDINGS OF FACT Section 9.104 (H) of the Zoning Ordinance outlines 9 conditions that must be met in order for the City to grant a conditional use pemlit. They are as follows: (a) The use is one of the conditional uses listed 'for the zoning district in which the propeliy is located, or is a substantially similar use as determined by the Zoning Administrator. Outdoor storage is specifically listed as a Conditional Use in the 1-2, Industrial District in the City of Columbia Heights. (b) The use is in harmony with the general purpose and intent of the comprehensive plan. The Comprehensive Plan guides this property as Industrial use. The proposed use of the land would be consistent with the Comprehensive Plan. (c) The use will not impose hazards or disturbing influences on neighboring propeliies. The outdoor storage is intended for vehicles, which will be stored an adequate distance from the property line as to not impose hazards or disturbing influences on neighboring properties. (d) The use wi11not substantially diminish the use of propeliy in the immediate vicinity. The required setbacks for outdoor storage for the proposed CUP would help ensure that the uses of properties in the immediate vicinity would not be diminished in any capacity. ( e) The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance ofthe existing or intended character ofthe surrounding area. Outdoor storage in an industrially zoned area would be consistent with the character of the surrounding area, which is zoned industrial to the east, west and south. The property to the north has a park overlay and is currently used as a park. The applicant has agreed to install a wooded privacy fence along the northern property line to help reduce the collateral effects that storing vehicles on this site might present. (f) The use and propeliy upon which the use is located are adequately served by essential public facilities and services. The property located at 683 - 39th Avenue NE meets this criterion. P.30 PLANNING & ZONJNG COMMISSION MINUTES MEETING OF JANUARY 3, 2006 PAGE 4 (g) Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on-site circulation of traffic. The nature of outdoor storage, especially on a property with no principal structure, does not and will not generate an excess of traffic, and will not create traffic congestion. Measures will be taken to ensure that on-site circulation is provided. (h) The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses is the immediate vicinity. Being that outdoor storage is allowed in the Industrial District with a CUP, it is assumed that there would be no negative cumulative effect of the proposed use on other uses in the immediate vicinity. (i) The use complies with all other applicable regulations for the district in which it is located. The proposed use will comply with all other applicable regulations for the district. Therefore, Staff recommends that the Planning Commission recommend that the City Council approve the Conditional Use Permit for outdoor storage subject to conditions of approval outlined in the attached motion. QUESTIONS BY MEMBERS: Schmitt asked if it was going to be used strictly for vehicle parking. Planner Sargent replied that is the intent of the owners. She questioned whether other items would need to be stored in a stmcture. Sm"gent said this is a request to allow outdoor storage if all conditions can be met, so no, other items would not need to be inside a building. The Public Hearing was opened. Jerry Korba, an Attomey for 36 years, was there representing Anoco Metal Inc which is directly to the east of 683 39th Avenue and they also lease the property directly west of this site. He presented the Commission with a petition executed by 46 property owners to deny the Conditional Use Permit request. He claimed it would cause an increase of traffic on 39th Avenue. Cars will be towed in and out of the site, causing traffic problems as they try to maneuver the vehicles in question. He also stated that nothing in this CUP addresses the envirOlIDlental/pollution issues on the site. Korba stated his clients would like to see the site cleaned up. He felt contamination from this site is seeping onto the propeliy owned by the Powell's and Anoco Metal Inc. Szurek stated that the City received a letter from the EP A dated November 21, 2005, and that they have no concems about the pollution on the site at tIus time. It is a low level priority to them, based on the use being proposed. They do not feel furp. 31testing is wan-anted at this time. PLANNING & ZONING COMMISSION MINUTES J\1EETING OF JANUARY 3, 2006 PAGE 5 Szurek went on to say that by removing the building and blacktopping the site for off street storage of vehicles, the site has been greatly improved from what it was previously used for. And the storage of the vehicles will be screened to help malee it more aesthetically acceptable considering the area is next to the residential redevelopment that is talcing place. She stated the Commission is here to review the request of Mr. Babe and to see ifhe can meet the required conditions, which he can. Szurek stated she believes that the actual reason Mr. Korba was hired by the Powell's and Anoco Tool was because they wished to purchase the property for their own use, and that because they were not able to do so are now trying to prohibit :Mi. Bahe from using the property as he intends, thereby hoping they will be able to purchase it from him. Mr. Dean Powell of 691 39th Avenue-owner of Anoco Metal Services said he has witnessed that contamination is present on that site. He admitted he has tried to purchase the property throughout the years. He told the previous owner (Kremer-Davis) that he wanted to do a Phase 1 or 2 when he purchased the property, but they didn't wish to have that done. He went on to say that he had a Phase 1 done on his propeliy approximately 20 years ago, and there is proof of contamination. That may be the reason Kremer-Davis didn't sell the property to them. Mr. Powell was not even aware the property was being marketed at the time Mr. Babe purchased it. Mr. Powell said the propeliy is most valuable to the adjacent owners, and admits he is overcrowded at his site and needs the space. He has been waiting patiently on the side lines waiting for news on the redevelopment plans for the area, wlule he continued to improve his propeliy and invest dollars into his business. His goal was to clean it up Plior to redeveloping the site. Now it will be used as a parking lot. Therefore, he feels he was duped by the City and the owners of this site. Mr. Powell expressed his concern about the drainage and elevations of the site and how it will affect his prope1iy. Once tlus is blacktopped, more surface water will run into Ius building. He plalmed to address this when he purchased the property, and now he will not be able to do. Thompson said this is a legitimate concern and should not adversely affect his property. He suggests adding the review of the drainage plall by the City Engineer to the list of conditions that must be met. Szurek reminded the Commission alld those present that Mr. Babe owns the property and is asking to use his propeliy as he wishes to. The Commission can only address the request before them, alld it doesn't matter if Mr. Powell wanted the property or not, or what Mr. Powell would have done with the property. They can only malee their decision based on whether Mr. Babe, who does own the property can meet the requirements to obtain the Conditional Use Permit. She also went on to explain, that Mr. Balle has been storing cars on the property adjacent to his Central Avenue location, and needs more space. He purchased tlus property to talee care of a storage problem he had. And this site is much more acceptable than the one he has been using. P.32 PLANNING & ZONING COMMISSION MINUTES MEETING OF JANUARY 3, 2006 PAGE 6 Thompson asked him how many vehicles would be stored on tIns site. Bahe replied there could be as many as 30-40 velncles and that they are moved plimaTily dming business hours. He stated that they tow for the MN State Patrol, so caTS are stored for an indefunte timefranle until owners retrieve their vehicles. He explained the site will be completely fenced in with seculity lighting. He believes the standards he will be establishing will force other business owners in tIle area to improve their propeliies also. }1Ir. Korba aslced how they could insure all the vehicles were licensed and insured? Szurek stated this is a condition of the CUP being approved. If he cannot meet the conditions, he would be in violation of the CUP and it could be revoked. Sargent was asked whether he could inlprove the site with fencing before this CUP is approved. Sargent explained that as the owner, he can construct a fence whether tIns is approved or not. He is doing it at his own risk. Jeff Hague questioned the setbacks from the propeliy line. He was told the fence could be up to the propeliy lines and that the blacktopped, storage area needs to be set back 12 feet from the side propeliy line. He was concerned that the fencing all the way to the front property line would be unattractive. Hugh Bmhanls-700 39th Avenue-questioned what type of vehicles would be stored. He was shown pictures ofthose currently being stored at the otIler location. They are not junk vehicles typically. The Public Healing was closed. Szmek stated that comments had been received fi'om Connmssion I\1ember Peterson and had been reviewed and will be put into record. Motion by Thompson, seconded by Schmitt, that the Planning Commission recommends that the City Council approve the Conditional Use Permit for outdoor storage, subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. The outdoor storage shall be located within the setback requirements of the 1-2, Industrial District. 2. 171.ere shall be no outdoor storage of materials located on the public righi-of-way. 3. ITlere shall be no storage of junk vehicles used for parts on the premises. 4. All vehicles stored on the premises shall be currently licensed and insured. 5. There shall be no cars for sale on the property, and customers shall not buy vehicles from the site. P.33 PLANNING & ZONING COMMISSION MINUTES MEETING OF JANUARY 3, 2006 PAGE 7 6. The area used for outdoor storage shall be surfaced with a hard sUlface material approved by the City Engineer including review of the drainage plan to ensure neighboring sites are not adversely affected. 7. A 6-foot tall wooden privacy fence of at least 80% opacity shall be installed along the northern property line. Any type of fence allowed by City Ordinance, no less than 6 feet high and 80% opaque shall screen the remainder of the outdoor storage area. 8. All goods, materials and equipment shall be stored in an orderZv fashion, with access aisles of sufficient width to accommodate emergency vehicles as needed. 9. The height of m.aterials stored, excluding operable vehicles and equipment, shall not exceed the height of the screening provided. All Ayes. Motion passes. This will go before the City Council at the January 9, 2006 meeting. CASE NUMBER: 2005-1203 Site Plan Approval Welle Auto Supply 4801 Central Avenue At this time, Ken Welle d/b/a! Welle Auto Supply, is requesting a Site Plan review in order to construct a 3,400 square foot addition to his existing business located at 4801 Central Avenue. Mr. Welle is proposing to expand the building by 34 feet in order to accommodate 7 new service bays in the rear of the building. Currently, the business is an auto supply store that does not do any type of service work. The proposed addition would allow service work on-site as an added accommodation ofthe store. PLANNING CONSIDERATIONS Comprehensive Plan The Comprehensive Plan classifies this area as a Transit Oriented Mixed-Use Dish1ct. This dish1ct requires a higher percentage of service-oriented commercial/retail development, due to the focus on the commuting needs of Columbia Heights residents. The proposed addition to the existing business would be consistent with the goals of the Comprehensive Plan for this area because it will intensifY a service- 0l1ented commercial establishment. Zoning Ordinance The propeliy is located within the MXD, Mixed Use Dist11ct, as are the propeliies to the north, south and east. The propeliy to the east is the location of the new Grand Central Lofts development. The propeliies to the west are within the City of Hilltop. The Zoning Code states that the Planning and Zoning Commission shall approve the site plan fop. 3 4' new construction located in this dish1ct. PLANNING & ZONING COMMISSION MINUTES MEETING OF JANUARY 3, 2006 PAGE 8 FINDINGS OF FACT Section 9.104 (M) states that the Planning and Zoning Commission shall make each of the following findings before approving a site plan: 1. The site plan COnfOlTIlS to all applicable requirements of this article The proposed site plan meets all the requirements pertaining to setbacks, parking, and public access for the district in which it is located. 2. The site plaJl is consistent with the applicable provisions of the city's comprehensive plan. As previously stated, the site plan conforms to the comprehensive plan, as it is a proposal to expand on an existing service-oriented business located within the Transit Oriented Mixed-Use District. 3. The site plan is consistent with any applicable area plan. The plan for the area incorporates service-oriented businesses as a part of the Transit Oriented Mixed-Use District. For this reason, the proposed addition to the existing business would be consistent with the applicable area plans. 4. The site plan minimizes any adverse impacts on property in the immediate vicinity and the public right-of-way. The proposed addition will be located to the rear of the building and will have a very minimal impact to the public right-ol-way. The addition will not be getting any closer to the northern property line, as it will remain the same distance as the existing building. The expansion will be located 34 feet closer to the rear property line than the existing principal structure currently is. When the expansion is complete, the building will be located 80 feet from the rear property line. This is greater than the l1'Zinimum requirement of 20 feet in other commercially zoned districts. The only people potentially affected by the proposed addition would be the future residents located in the Grand Central Lofts. Automobile repair stations naturally generate noise in association with the repair of vehicles. The Grand Central Lofts mayor may not be affected by the auto repair noise, as they are located approximately 24 feet above the Welle Auto Supply store. ANALYSIS Circulation, Access, and Parking The proposed addition will be 3,400 square feet in area, and will be comprised entirely of service bays for automobile repair. The Zoning Code states that the business will be required to have one (1) parking stall for each 300 square feet offIoor area for the addition, plus two (2) parking stalls for each service. bay added to the buildulg. USUlg these figures, thp.3 5'>1 addition would require 25 parking stalls. PLANNING & ZONlliG COMMISSION MINUTES IvIEETING OF JANUARY 3, 2006 PAGE 9 The remainder of the building would require one (1) parking stall for each 300 square feet of retail and office space, plus one (1) parking stall for each 3,000 square feet of warehouse. This would require 21 parking stalls for the existing building. With the proposed addition, 46 parking stalls would be required to meet city code. The proposed site plan indicates that there will be 52 parking stalls on site. It should be noted that there was an existing driveway and parking easement located on the southern 5 feet of the subject property. The easement was 25 feet wide, with the remaining 20 feet located on the property to the south. The applicant has amended this easement to convey that it will be strictly a driveway easement for the shared use of both propeliy owners. This is essential, as it will allow r-Ar. Welle to gain an adequate mive aisle for his customers to access the rear of the propeliy. Signage Plan The applicants are proposing to incOJporate two small directional signs located on the building to indicate the location of the service bays. Such signs may not be painted directly onto the building, but vinyl decals are permitted. There have been no other plans to alter the existing signage in any way. Highway District Design Guidelines This propeliy is located within the Highway Design District, peliaining to the design guidelines established for the Central Avenue conidor. The only alteration to the fi'ont of the building is to install a large window facing Central Avenue. The remainder of the addition will be to the rear of the building and will have no inlpact to the public right-of-way, or passersby along Central Avenue. For this reason, neither the existing building nor the proposed addition will have to confonn to the established design guidelines for the Highway District. Staff recommends approval of the Site Plan. QUESTIONS BY IvIEMBERS: Thompson and Schmitt both asked whether the increase in the size of the building and parking area would necessitate a need for center islands or landscaping of the parking area. They were told it is not required by code. And the Design Guidelines are more concerned about the front ofthe building and the street scape issues. This addition is not considered excessive enough to require the guidelines be met. Thompson asked how they will address noise and lighting issues so as not to bother the new.residential development they will be abutting. All the Commission members were concerned with this. They were concerned with the noise that would be generated fi"om the hym"aulic and air tools. They discussed how this could be measmed and monitored. Sargent infonned them that the Police Dept does have a decibel meter and noise levels are usually monitored on a complaint basis. If levels exceed acceptable readings, it would be up to City Staff to use their discretion as to how many complaints it would take before citations would be issued. The Public Hearing was opened. P.36 PLANNING & ZONING COMMISSIO MINUTES MEETING OF JANUARY 3, 2006 PAGE 10 MI. Ken Welle and Mr. Rick Welle answered the COlmnission Members questions. Ken Welle stated he is trying to stay competitive and to provide for the needs of his customers. He is,,,unsure what his hours will be as he doesn't 1mow what the demand will be. However, he found the parameters discussed by the members acceptable. Mr. David Phillips, the Architect for Mr. Welle answered some questions regarding the ventilation ofthe 7 repairs bays, and he expressed his opinion that some of the doors would be opened from time to time to provide fresh air to the workers. MI. Nedegaard expressed his concel1.1 over the noise levels also. He stated he has invested a lot of money into the Grand Central Lofts development and is worried that the noise may malce them undesirable to potential buyers. Keeping in mind, we have cOlmnercial properties and residential properties abutting one another, and they both have rights, the Commission members sought some compromise that would be acceptable to both parties to avoid future problems and complaints. There was more discussion with Mr. Welle about how tllis could be accomplished. Talcing into consideration the location, proposed business hours, ventilation of the new addition, and acceptable noise levels for the area in order to be good neighbors, the following details were agreed upon to gain approval.: *Store hours will be limited to the following parameters-- 8 anl- 6 pm Monday -Saturday and 10 am-5 pm on Sunday. *Only two doors can be opened at one time during Monday-Friday to allow for ventilation. However, if the garage is open on Saturday and Sunday, the doors must remain closed except for entering and exiting *The noise must not exceed the maximum decibel levels allowed by City Code between Commercial and Residential Properties. Mr. N edgaard stated he will be bringing in plans soon for new commercial buildings going in next to Mr. Welle's property on Central Avenue. So Mr. Nedegaard and Mr. Welle agreed to also work with one another to make the entrance and parlcing area of the businesses along Central Avenue similar in nature to malce it more attractive and inviting. The Public Hearing was closed. Motion by Thompson, Seconded By Schmitt, to waive the reading of Resolution No. 2006-01, there being ample copies available to the public. All ayes. Motion Passed, Motion by Thompson, seconded by Schmitt to adopt Resolution No. 2006-01, being a resolution approving a site plan for the Welle Auto Supply store. P.37 PLANNING & ZONING COMMISSION MINUTES MEETING OF JANUARY 3, 2006 PAGE 11 DRAFT RESOLUTION NO. 2006-01 RESOLUTION OF THE PLANNING AND ZONING COMMISSION APPROVING A SITE PLAN FOR WELLE AUTO SUPPLY WITIDN THE CITY OF COLUMBIA HEIGHTS, MlNNESOTA WHEREAS, a proposal (Case #2005-1203) has been submitted by Ken Welle of Welle Auto Supply to the Planning and Zarling Commission requesting a site plan approval from the City of Columbia Heights at the following site: ADDRESS: 4801 Central Avenue LEGAL DESCRIPTION: On file at City Hall. THE APPLICANT SEEKS THE FOLLOWING PERMIT: Site Plan approval for an addition in the MXD, Mixed-Use District. WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on January 3,2006; WHEREAS, the Planning and Zoning Commission has considered the advice and recommendations of the City Staff regarding the effect of the proposed conditional use pennit upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the sun-ounding areas; and NOW, THEREFORE, BE IT RESOL YED by the Planning and Zoning Commission of the City of Columbia Heights after reviewing the proposal, that the Planning and Zoning Commission accepts and adopts the following findings: The site plan confonns to all applicable requirements of the city's comprehensive plan. The site plan is consistent with the applicable provisions ofthe city's comprehensive plan. The site plan is consistent with any applicable area plan. The site plan minimizes any adverse impacts on propeliy in the immediate vicinity and the public right- of-way. FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other infonnation shall become part ofthis permit and approval; and in granting this pennit the city and the applicant agree that this pennit shall become null and void if the project has not been completed within one (1) calendar vear after the approval date, subject to petition for renewal of the pemlit. P.38 PLANNING & ZONING COMMISSION MINUTES MEETING OF JANUARY 3,2006 PAGE 12 CONDITIONS ATTACHED: The new parking lot shall be stripped to indicate 52 parking stalls as approved on the submitted site plan. The amended driveway easement be recorded with Anoka County, and evidence of the recording be submitted to the Zoning Administrator prior to the issuance of a building pennit. .A..ny proposed signage for the building shall meet the requirements of Section 9.106 (J:'), as it relates to slgnage. The hours of operation for the service department shall be 8:00 a.m. to 6:00 p.m. Monday through Saturday and 10:00 a.m. to 5:00 p.m. on Slmdays. A maximum of two (2) bays doors may be open continuously at any given time on the weekdays. The . bay doors must remain closed at all times on Saturdays and Sundays with the exception of moving the vehicles in and out ofthe service bay. Noise levels may not exceed the allowable decibel levels between commercial and residential uses as determined by City Code. Passed this 3rd day of January 2006, Offered by: Thompson Seconded by: Schmitt Roll Call: 3 Ayes: 0 Nays: CHAIR.: Marlaine Szurek Attest: SECRETARY, Shelley Hanson Approval is contingent upon execution and retum oftms document to the City Planning Office. I have read and agree to the conditions of this resolution as outlined above. Date Ken Welle P.39 PLANNING & ZONING CO]'vIIYIISSION MINUTES MEETING OF JANUARY 3, 2006 PAGE 13 Motion by Thompson, seconded by Schmitt, to approve the site plan for the proposed addition at 4801 Central Avenue, subject to the three (3) stated conditions as approved by the Planning Commission: 1. The new parking lot shall be stripped to indicate 52 parldng stalls as approved on the submitted site plan. 2. The amended driveway easement be recorded with Anoka County, and evidence of the recording be submitted to the Zoning Administrator prior to the issuance of a building permit. 3. Any proposed signagefor the building shall meet the requirements of Section 9.106 (P), as it relates to signage. 4. The hours of operation for the service department shall be 8 am to 6 pm Monday through Saturday and 10 ani to 5 pm on Sundays. 5. A maximum of two (2) bay doors may be open continuously at any given time on the weekdays. The bay doors must remain closed at all time on Saturdays and Sundays with the exception of moving the vehicles in and out of the service bay. 6. Noise levels may not exceed the allowable decibel levels between commercial and residential uses as determined by City Code. All ayes. Motion passed. CASE NUMBER: 2006-0101 Vacation of University Ave Frontage Road City of Columbia Heights University Avenue between 37th Ave. and 40th Ave. At this time, the City of Columbia Heights is proposing a vacation of the 30-foot wide right-of-way for the frontage road located along the east side of University Avenue, extending from3ih Avenue N.E. to 40th Avenue N.E. Generally, the City would require an applicant with interest in the property to request the vacation, however, there are cunently two proj ects underway in the area that are dependent on the vacation ofthis right-of-way. City Staff felt that it would be in the best interest of both projects and in the best interest of the general public, ifthe right-of-way were vacated by the city. PLANNING CONSIDERATIONS There are two proj ects in the process of receiving the necessary approvals that need the vacated University Avenue right-of-way in order to successfully complete their respected projects. Sarna's Inc. is proposing a new restaurant on the southeast comer of University Avenue and 40th Avenue. The vacated right-of-way would give the restaurant much needed space to acco1l11l1odate on-site parking for their patrons. Without the vacation, the entire project area would need to be reconfigured, possibly making the project economically unfeasible. The second project is the Phase 2 for the Ryland Home/Schafer-Richardson Development. The vacated right-of-way would enable the proposed townhomes to gain a substantial enough setback from the University Avenue street curb, and would also allow the installation of 1cmdscaping and required screening. The second component to the proposed vacation of the University Avenue frontage road is adherence to the health and safety of the general public. The University Avenue and 40th Avenue intersection is cUlTently a 5-legged intersection, and is considered a very dangerous intersection by MnDOT. City Staff believes that removing the frontage street in its entirety fi'om this intersection would vastly improve the health and safety of the public using jP.4 Orea. PLANNING & ZONING COMMISSION MINUTES MEETING OF JANUARY 3, 2006 PAGE 14 Consistency with Comprehensive Plan Two goals of the Comprehensive Plan in regards to transpOliation are to "embrace transit as a means to improve the livability and diversity of Columbia Heights" and to "provide for safe and efficient alternative modes of transpOliation". The proposed vacation would adequately meet these goals, as it would make the intersection a safer place for pedestrians, improving livability, and providing a safe mode of transportation. FINDINGS OF FACT Zoning Code Section 9.104 (1) requires that the City Council malce each of the following findings before vacating a street, or other public alley or right-of-way: 1. No private rights will be injured or endangered as a result of the vacation. The proposed vacation would in no way be injurious or endangering to any private rights. The vacation would actually be beneficial to the public, as it would enable the construction of a new restaurant and housing within the City of Columbia Heights. 2. The public will not suffer loss or inconvenience as a result of the vacation. As stated previously, the proposed vacation will be beneficial to the public as it would make the intersection of University Avenue and 40th Avenue a safer, more controlled intersection. The only inconvenience derived from this vacation would be motorists who are used to traveling on the frontage road to gain access to properties to the south of 40th Avenue. During the construction process of the Ryland Home/Schafer-Richardson Development, a portion of this frontage road has been blocked off from public access. The only parties affected at this point are the employees of ME Global. The City has contacted MR Global in regards to this proposed vacation, and they have no problems with it as long as they are given proper access to their site. Proper access will be given to them, with the specifics worked out through both the Sarna Restaurant and Ryland Homes projects. Staff recommends approval of the requested vacation. Questions bv Commission Members: The question was asked whether the easements would affect the fencing and landscaping for the new projects. Planner Sargent stated it would not. The Public Hearing was opened. No one wished to spealc. So the Hearing was closed. P.4l PLANNING & ZONING COMMISSION MINUTES MEETING OF JANUARY 3, 2006 PAGE 15 Motion by Schmitt, seconded by Thompson, that the Planning Commission recommends approval of the requested vacation of the University Avenue frontage road as described herein based on following conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. The closure and removal of the existing University Avenue frontage road shall be the responsibility of the developers for both the Sarna Restaurant and the Ryland Home/Schafer- Richardson Development. 171e details on who is responsible for what portion will be settled within the final approvals for each project. 2. 171e second reading of the proposed vacation will not occur until the City receives the Commissioner's Letter from the state approving the release of the state-owned right-ofway to the City of Columbia Heights. 3. The approval of the vacation is contingent on the utility companies (namely CenterPoint Energy, Com cast Cable, Qwest, and Xcel Energy) giving approval of the vacation. All ayes. Motion passed. This will go before the City Council on January 9,2006. NEW BUSINESS None MISCELLANEOUS There was a brief discussion regarding the projects in progress. 's The meeting was adjourned at 9: 15 pm Respectfully submitted, Shelley Hanson Secretary P.42 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: January 9, 2006 ITEM: Establish Work Session Meeting Date for January 17,2006 BY: Walter R. Fehst DATE: January 4, 2006 AGENDA SECTION: Consent NO: 5-A-3 ORlGINATING DEPARTMENT: CITY MANAGER'S NO: DATE: It is suggested to schedule a City Council Work Session for Tuesday, January 17,2006 begilming at 7:00 p.m. in the City Council Chambers. :RECOMM-ENDED MOTION: MOTION: Move to schedule a City Council Work Session for Tuesday, January 17,2006 beginning at 7:00 p.m. in the City Council Chambers. COUNCIL ACTION: P.43 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: January 9, 2006 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 5yA-4 CITY MANAGER'S APPROVAL A ~/ ITEM: Establish Joint Work Session Mtg BY: Walter R. Fehst BY: 0.iJl. e::,/ -iY'- for Monday, January 30, 2006 DATE: January 4, 2006 NO: DATE: It is suggested to schedule a joint City Council and School Board Work Session meeting for Monday, January 30, 2006 beginning at 7:00 p.m. in the City Hall Council Chambers. :RECOMMENDED MOTION: MOTION: Move to schedule ajoint City Council and School Board Work Session meeting for Monday, January 30, 2006 beginning at 7:00 p.m. in the City Council Chambers. COUNCIL ACTION: P.44 CITY COUNCIL LETTER Meeting of: January 9/ 2006 AGENDA SECTION: CONSENT NO: 5-A-5" ORIGINATING DEPARTMENT: CITY MANAGER'S ITEM: NO: ESTABLISH PUBLIC HEARING--CABLE RATES BY: LINDA L. MAGEE DATE: December 28/ 20 \ A On or about March 1/ 2005/ Comcast filed with the City Federal commun~~tions Commission (FCC) Form 1240/ "Updating Maximum Permitted Rates for Regulated Cable Services" / purporting to set forth and justify the maximum rate it could charge to subscribers in the City for basic programming service, and FCC Form 1205/ "Determining Regulated Equipment and Installation Costs/ Equipment Form" / purporting to set forth and justify the rates it could charge to subscribers in the City for equipment and installation. The relevant rate period covered is June 1/ 2005 to May 31/ 2006. It should be noted that Comcast adjusted its rates effective January 1/ 2006. Basic programming consists of over-the-air broadcast stations, public, educational, and government access channels, and any other programming Comcast chooses to add. to its basic tier of service. The City does not regulate the rates for any programming not carried on the basic service tier, including (but not limited to) programming offered on a pay-per-channel or pay- per-program basis. Under federal law, the rates for all programming not included in the basic service tiers are unregulated. The chart below reflects Comcast/s maximum permitted rates as of June 1/ 2005/ and prior to June 1/ 2005/ as well as the current rates. Maximum Maximum Permitted Rate Permitted Rate Current Rates Prior to June Effective June (Since January 1/ 1/ 2005 I, 2005 2006) Basic Service $ 10.94 $10.67 $ 9.10 Converter/Receiver $1.30 for Basic $1.47 for Basic $1. 05 for Basic Only Only Only $4.83 all $4.83 all $4.00 all others others others Remote Control $ .33 $ .28 $ .15 Installation--Unwired Home $52.23 $51. 34 $44.99 Installation-prewired Home $31.40 $32.72 $27.99 Installation-Additional Outlet- $17.15 $17.11 $13.49 Connect Initial Installation-Additional Outlet- $25.31 $26.30 $19.99 Connect Separate Other Install--Relocate Outlet $23.60 $23.44 $18.99 Upqrade- Optional Services $17.12 $18.27 $15.49 Downqrade- Optional Services $15.55 $14.37 $ 9.99 I COUNCIL ACTION, P.4S CITY COUNCIL LETTER Meeting of: January 9, 2006 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL ITEM: ESTABLISH PUBLIC HEARING--CABLE RATES BY: LINDA L. MAGEE BY: NO: DATE: December 28, 2005 DATE: Page 2 As part of its ongoing rate proceeding, the City must hold a public hearing. The purpose of the public hearing is to provide interested persons with an opportunity to express their views on the basic service programming and equipment rates and installation charges Comcast calculated in its March 2005 rate filing. In accordance with federal law, it is the City's responsibility, as a certified rate regulation authority, to determine whether the basic service programming and equipment rates and installation fees comply with the Federal Communication Commission's rate regulation rules, orders, and decisions. RECOMMENDED MOTION: Move to establish a public hearing date of Monday, February 13, 2006, at 7:00 p.m. or as soon thereafter as possible, to permit interested persons an opportunity to express their views on the basic services programming and equipment rates and installation charges Comcast calculated in its March, 2005, rate filing. COUNCIL ACTION: P.46 CITY COUNCIL LETTER AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER NO: 5-A-Lo FINANCE APPROVAL ITEM: DESIGNATING AN OFFICIAL BY: WILLIAM ELRITE BY: wlt~~Z NEWSPAPER FOR 2006 Ie; :&-t1 tn/.r I ..... DATE: DECEMBER 2, 2005 NO: MEETING OF: January 9. 2006 Each year the City Council designates an official newspaper for publishing of legal notices and other required publications. State statutes require the newspaper to be published at least twice monthly. Statutes also limit the amount the newspaper can charge, to the rate paid by commercial users. Based on this, there are three newspapers serving Colulnbia Heights that meet the criteria: Sun Focus News, the Northeaster and the Star Tribune. Based on rates charged to commercial customers, Sun Focus News is the least expensive alternative. The Star Tribune's 2006 rate will be $4.75 per line for legal notices. The Northeaster did not submit rate information. The following is a comparison ofthe 2005 rates to the 2006 rates for the Sun Focus News: One Column Width: Per line, first insertion Per line, subsequent insertion 0.99 0.55 0.99 ($9.90 per col. inch) 0.55 ($ 5.50 per col. inch) The Sun Focus News has not increased their rates for 2006. RECOMMENDED MOTION: Move to designate Sun Focus News as the official City newspaper for 2006 and to authorize the Mayor and City Manager to enter into an agreement with Sun Focus News for required publications. WE:sms 041203 1 COUNCIL COUNCIL ACTION: P.47 CITY COUNCIL LETTER Meeting of January 9, 2006 AGENDA SECTION: ORIGINATING CITY NO: 5 - A- 1 DEPARTMENT: MANAGER'S SPECIAL PROJECTS APPROVAL " , ITEM: ANOKA COUNTY 2006 JP A BY: Jean Kuehn BY:tU~t'4 ~ SCORE FUNDS DATE: December 14,2005 DATE: 7 NO: This Joint Powers Agreement, created by the Anoka County Board of Commissioners covers the 2006 calendar year. The 2006 Joint Powers Agreement with Anoka COlmty entitles the City to apply for funding for the residential recycling program and the City's recycling drop off center as well as special collections of problem materials (i.e., tires & oil filters, fluorescents). The joint powers agreement further specifies that Columbia Heights is entitled to receive reimbursements up to $47,755.10 for eligible expenses specifically related to recycling and waste abatement activities. The 2005 funding was $46,169.60 which was a reduction of $465.13 from the 2004 level. The 2006 eligible funding of $47,755.10 is an increase of$1,585.50 from 2005. To receive these funds the City must submit substantiating data in semi-annual reports and abide by the State statutes regarding recyclable materials and mixed mlmicipal solid waste. Staffhas submitted the required reports for 2005 and the City received the full amount of the allotment per the previous joint powers agreement. RECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into the 2006 Joint Powers Agreement with Anoka COlmty to provide cooperation between the City and the County in the implementation of the Residential Recycling Program and to make funds of up to $47,755.10 available as reimbursement for eligible expenses. COUNCIL ACTION: P.4S Anoka County Contract # 2005-0292 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM TillS AGREEMENT made and entered into on the 13th day of December, 2005, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF COLUMBIA HEIGHTS, hereinafter referred to as the "MUNICIPALITY". WITNESSETH: WHEREAS, Anoka County has received $355,100 in funding from the Solid Waste Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. ~ 1I5A.557 (hereinafter "SCORE funds"); and WHEREAS, Anoka County anticipates receiving an additional $355,100 in SCORE funds in the spring of 2006; and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in thls Agreement, the parties mutually agree to the following terms and conditions: 1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. 2. TERNi. The term of this Agreement is from January 1, 2006 through December 31, 2006, unless earlier terminated as provided herein. 3. DEFINITIONS. a. "Problem material" shall have the meaning set forth in Minn. Stat. ~ 115A.03, subdivision 24a. b. "Multi-unit households" means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. c. "Opportunity to recycle" means providing recycling and curbside pickup or collection centers for recyclable materials as required by Minn. Stat. ~ 1 15A.552. d. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes fulther use. e. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, glass, plastics, metals, fluorescent lamps, major appliances and vehicle batteries. P.49 ,;~ . -':, ' ~.:. ".~ f. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. g. "Yard waste" shall have the meaning set forth in Minn. Stat. 9 115A.03, subdivision 38. 4. PROGRAM. The Municipality shall develop and implement a residential solid waste recycling program adequate to meet the Municipality's annual recycling goal of 1,628 tons of recyclable materials as established by the County. The Municipality shall ensure that the recyclable materials collected are delivered to processors or end markets for recycling. a. The Municipal recycling program shall include the following components: i. Each household (including multi-unit households) in the Municipality shall have the opportunity to recycle at least four broad types of materials, such as paper, glass, plastic, metal and textiles. ii. The recycling program shall be operated in compliance with all applicable federal, state, and local laws, ordinances, mles and regulations. iii. The Municipality shall implement a public information program that contains at least the following components: (1) One promotion is to be mailed to each household focused exclusively on the Municipality's recycling program; (2) One promotion advertising recycling opportunities available for residents is to be included in the Municipality's newsletter or local newspaper; and (3) Two community presentations are to be given on recycling. The public information components listed above must promote the focused recyclable material of the year as specified by the Coun.ty. The County will provide the Municipality with background material on the focused recyclable material of the year. iv. The Municipality, on an ongoing basis, shall identify new residents and provide detailed information on the recycling opportunities available to these new residents. b. If the Municipality's recycling program did not achieve the Municipality's recycling goals as established by the County for the prior calendar year, the Municipality shall prepare and submit to the County by March 31, 2006, a plan acceptable to County that is designed to achieve the recycling goals set forth in this Agreement. 5. REPORTING. The Municipality shall submit the following reports semiannually to the County no later than July 20, 2006 and January 19, 2007: a. An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers. . For recycling programs, the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also P.50 provide documentation on fonTIs provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the disposition of all recyclable materials collected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for compo sting or landspreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also. be reported separately. b. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. c. Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. 6. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 2006 and January 19, 2007. Costs not billed by January 19, 2007 will not be eligible for funding. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Anoka County Board of Commissioners. 7. ELIGffiILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible activities up to the project maximum as computed below, which shall not exceed $47,755.10. The project maximum for eligible expenses shall be computed as follows: a. A base amount of $10,000.00 for recycling activities only; and b. $4.70 per household for recycling activities only. Notwithstanding any provision to the contrary, the County reserves the right to reduce the funding provided hereunder in the event insufficient SCORE funds are available. If the spring SCORE payment of $355,100 is not received or is reduced, the County may reduce the project maximum amount payable to the Municipality. The County will promptly notify the Municipality in the event that the project maximum will be reduced. 8. RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this P.51 Agreement were expended in accordance with Minn. Stat. 9 115A.557, subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement. 9. AUDIT. Pursuant to Minn. Stat. 9 16C.05, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. 10. GENERAL PROVISIONS. :.~tt ...;.....~ :,:;',L- \"~'" ::b. ''i:','" a. In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereundel':' The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. c. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. d. The Municipality agrees that the Municipality's employees and subcontractor's employees who provide services under this agreement and who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. P.52 e. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. f. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. g. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. h. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of tIlis Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. 1. Nothing in this Agreement shall be construed as creating the relationship of co- partners, joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. ",>, 11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment). ~ .'." 12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or o!Ilissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. 13. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days written notice, delivered by mail or in person to the other party, specifying the date P.53 of tennination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written above: CITY OF COLUMBIA HEIGHTS COUNTY OF ANOKA Name: By: Margaret Langfeld, Chair Anoka County Board of Commissioners By: Title: Date: Date: ATTEST: . By: Municipality's Clerk John "Jay" McLinden County Administrator Date: Date: Approved as to form and legality: Approved as to form and legality: Assistant County Attorney P.54 CITY COUNCIL LETTER Meeting of: 1/9/06 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: 5"---A/~ PUBLIC WORKS BY' ~N- ITEM: PUBLIC WORKS BLANKET ORDERS FOR 2006 BY, K.Hansen~ PURCHASES DATE: 1/03/06 DATE: Background: Public Works has several purchases that are routine in nature and repetitive each year but require Council approval because they exceed the charter limitation of $15,000. Staff is requesting authorization to process blanket purchase orders for 2006 to cover the items described herein. Analysis/C 0 n cl usions: The adopted 2006 Public Works Budget has the following amounts established for de-icing salt and fuel: . De-icing salt for sanding operations . Fuel for City vehicles 2006 Budgeted Amounts $25,000.00 $72,000.00 Public Works Department purchases salt off of the State of Minnesota Contract, which is bid for the 2005-2006 winter season for multiple municipalities. The 2005-2006 contract for salt is in effect from August 2005 until June 30, 2006, so the vendor and unit price may change. The current contract supplier is North American Salt. Staff reviews fuel purchasing annually and the City is currently using the Anoka County Cooperative Purchasing Contract for our unleaded and diesel fuel purchases. Transport costs are a factor so the more local vendors that are used results in lower fuel costs to the City of Co lumbia Heights. Recommended Motion: Move to authorize staff to process blanket purchase orders in an amount not-to-exceed the 2006 budget amounts for: . De-icing salt for salt/sanding operations purchased off the State of Minnesota Purchasing Contract, and . Fuel (unleaded and diesel) for City Vehicles from the Anoka County Cooperative Agreement. K.H:jb COUNCIL ACTION: P.SS CITY COUNCIL LETTER Meeting of: 1/9/06 AGENDA SECTION: CONSENT AGENDA NO: 5 -A-C\ ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hansen \OIIr . DATE: 1/5!0~ CITY MANAGER BY: 4ta DATE: ITEM: AUTHORIZATION TO SEEK BIDS FOR 2006- 2007 DISEASED TREE REMOVAL PROGRAM Background: Staff requests authorization to seek bids for the 2006-2007 Dutch Elm Diseased Tree Removal Program. This is an ongoing program to remove diseased or hazardous trees throughout the City. To provide continuity, the contract covers a two-year period. The current contract ended December 31, 2005. Analysis and Conclusions: Funding for tree removals comes from the General Fund for trees on public rights-of-way or land. Funding for privately owned trees is funded 25% by the General Fund with property owners paying for the other 75%. In 2004 the City's tree contractor removed 261 trees, 106 public and 155 private. In 2005,296 trees were removed, 181 public and 115 private. Recommended Motion: Move to authorize staff to seek bids for the 2006-2007 Diseased Tree Removal Program. KH:jb I COUNCIL ACTION: P.56 CITY COUNCIL LETTER Meeting of 1/9/06 AGENDA SECTION: CONSENT AGENDA NO: 5 - A - l 0 ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hansen\ ~/ DATE 1/3/06"~ CITY MANAGER ITEM: AUTHORIZATION TO SEEK BIDS FOR 2006 MISCELLANEOUS CONCRETE REPLACEMENT AND INSTALLATION PROJECT BY: yf~ I DATE: The City has an on-going annual program to replace miscellaneous concrete structures such as curb and gutter, sidewalk and concrete street sections. The concrete replacement is budgeted in various functional areas of the Public Works Budget, such as in the Water Fund for the replacement/repairs of concrete removals caused by water main breaks. Recommended Motion: Move to authorize staff to seek bids for the 2006 Miscellaneous Concrete Replacement and Installation Project. KH:jb COUNCIL ACTION: P.57 CITY COUNCIL LETTER Meeting of: 1/9/06 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: 5"A~ i I PUBLIC WORKS By:a4~ ITEM: ADOPT RESOLUTION 2006-04 APPROVING BY: K.Han"~ THE ADDITION OF 2.08 MILES OF COUNTY STATE DA TE: 1/03/0 DATE: HIGHWAY (CSAHI02) Background: Anoka County has requested and received approval from the County State Aid Screening Board to designate an additional 2.08 miles of County State Aid Highway in Anoka County. Please see the attached letter dated December 8th, 2005 from the Anoka County Traffic Engineer detailing the request. . Analysis/Co n c1usi 0 ns: Anoka County has redesignated County Road CRI02 within the City of Columbia Heights and Fridley (Main Street/57th Avenue NE) from CSAH 2 (44th Avenue NE) to TH47 (University Avenue) to a County State Aid Highway designated as CSAHI02. The total length of this segment is 2.08 miles, with only 0.15 miles in Columbia Heights (44th to 45th Avenues). Staff has no objections and concurs with this designation. In order to make the designation change official for CSAH 102, the City needs to adopt this resolution. The City of Fridley will be considering a similar resolution on January 9th, 2006. Recommended Motion: Move to waive the reading of Resolution No. 2006-04, there being ample copies available to the public Recommended Motion: Move to adopt Resolution No. 2006-04, being a Resolution to approve the addition of2.08 miles of County State Aid Highway in Anoka County. CRI02 (Main Street/57th Avenue NE) from CSAH 2 (44th Avenue NE) to TH47 (University Avenue) within the City of Columbia Heights to be designated as CSAHI02. KH:jb Attachments: Resolution Anoka County Letter dated 12/8/05 Anoka County Resolution 2005-175 COUNCIL ACTION: P.SS RESOLUTION NO. 2006-014 Being a Resolution revising the County State Aid Highway System at CR102 (Main Street/5ih Avenue NE) from CSAH 2 (44th Avenue NE) to TH47 (University Avenue) within the Cities of Columbia Heights and Fridley to be designated as CSAH 102. The length ofthis segment is 2.08 miles. WHEREAS, the County Board of the County of Anoka did adopt a Resolution on November 22, 2005, locating, establishing, designating and numbering the County State Aid Highway System of Anoka County; and, WHEREAS, said Resolution locates and establishes certain County State Aid Highways within the corporate limits of the City of Columbia Heights, Minnesota. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Columbia Heights that the resolution adopted by the COlmty Board, a copy of which is attached hereto and made a part thereof, locating or establishing the County State Aid Highway system within the City limits (and revoking certain portions of said system) is in all things approved. Passed this 9th day of January, 2006 Offered by: Seconded by: Roll Call: Mayor, Gary Peterson Patricia Muscovitz Deputy City Clerk/Council Secretary P.59 COUNTY OF ANOKA Public Services Division HIGHWAY DEPARTMENT 1440 BUNKER LAKE BLVD. N.W., ANDOVER, MINNESOTA 55304-4005 (763) 862-4200 FAX (763) 862-4201 December 8, 2005 Kevin Hanson City of Columbia Heights 590 - 40th Avenue NE Columbia Heights, ~vfr;r 55421 RE: County State Aid Designation Changes CSAH 102 Dear Kevin: Enclosed is a copy of Anoka County Board Resolution #2005-175, a resolution revising Anoka County's State Aid Highway System. This resolution is a result of Anoka County's request to the County State Aid Screening Board for the designation of additional State Aid mileage in Anoka County. The request has been approved, and results in the addition of 2.08 miles of County State Aid Highway in Anoka County; and the City of Columbia Heights as detailed below: . CR 102 (Mai? Street/57th Avenue NE) from CSAH 2 (44th Avenue NE) to TH 47 (University Avenue) within the Cities of Columbia Heights and Fridley be designated as CSAH 102. The length of this segment is 2.08 miles. To make the designation change official for CSAH 102, we need concurrence from the City of Columbia Heights. Consequently, I have attached a Draft Resolution for the City Council to consider at its earliest convenience, and return to me as soon as possible. In order for the County to realize benefits from this added mileage, it is essential that I forward these resolutions to the State Aid Office prior to the close of 2005. Therefore, your immediate attention is necessary. If you have any concerns or questions regarding this designation change in your community, feel free to contact me. Thank you in advance for your prompt attention in regards to this matter. Sincerely, ~h ~fiX-/ Jane K. Rose Traffic Engineering Manager Enclosure xc: CSAH 102 & CR 102/Resolutions/Designations xc: Sean Thiel, Graduate Engineer Traffic xc: Lany Hoium, County Surveyor P.60 Affirmative Action I Equal Opportunity Employer BOARD OF COUNTY COMMISSIONERS Anoka County, Minnesota DATE: November 22, 2005 OFFERED BY COMMISSIONER: . Lang RESOLUTION #2005-175 RESOLUTION REVISING THE COUNTY STATE AID HIGHWAY SYSTEM WHEREAS, the Anoka County Board of Commissioners has requested revisions to its State Aid system through the County State Aid Highway (CSAH) Screening Board under the provisions of Minnesota Law; and, WHEREAS, the CSAH Screening Board has recommended revisions to the Anoka County State Aid system and the addition of 22.13 miles of CSAH in the County of Anoka: NOW, THEREFORE, BE IT RESOL \TED by the Anoka County Board of Commissioners that the following change to the Anoka County highway system be made: II 1. That County Road 102 (Main Street/57'h Avenue NE) from CSAH 2 (44th Avenue NE) to Trunk Highway 47 (University A venue) within the cities of Columbia Heights and Fridley be designated as CSAH 102. The length of this segment is 2.08 miles. NOW, THEREFORE, BE IT FURTHER RESOLVED that the above listed CSAH be established, located, and designated as a CSAH of said Anoka County, subject to concurrence from the Cities of Columbia Heights and Fridley and approval by the Commissioner of Transportation, State of Minnesota. BE IT FINALLY RESOL \TED that the county engineer is hereby authorized and directed to forward one certified copy of this resolution to the Cities of Columbia Heights and Fridley for their consideration and forward two certified copies of this resolution to the Minnesota Commissioner of Transportation for their consideration, and that upon approval of the designation of said routes or portions thereof, that the same be constructed, improved, and maintained as CSAHs of the County of Anoka to be numbered as indicated above. STATE OF MINNESOTA) COUNTYOFANOKA ) ~ I, John "Jay" McLinden, County Administrator, Anoka County, Minnesota, hereby certify that I have compared the foregoing copy of the resolution of the county board of said county with the original record thereof on file in the Administration Office, Anoka County, Minnesota, as stated in the minutes of the proceedings of said board at a meeting duly held on November 22, 2005, and that the same is a true and COlTect copy of said original record and of the whole thereof, and that said resolution was duly passed by said board at said meeting. Witness my hand and seal this 22nd day of November 2005. ~J1feclJNDEN COUNTY ADMINISTRATOR P.61 YES NO DISTRICT#l-BERG x DISTRICT #2 - LANG x DISTRICT #3 - LANGFELD x DISTRICT #4 - KORDIAK x DISTRICT #5 - LEDoux x DISTRICT #6 - Srv ARAJAH x DISTRICT #7 - ERHART x CITY COUNCIL LETTER Meeting of: January 9, 2006 AGENDA SECTION: Consent Agenda 5"-A-\2. ORIGINATING DEPT: Community Development CITY MANAGER APPROVAL ITEM: Adopt Resolution No. 2006-05 authorizing application for 2006 Community Development Block Grant funding BY: Kirsten Partenheimer DATE: January 9,2006 BACKGROUND/ANALYSIS: The Community Development Block Grant (CDBG) program is the Federal Government's primary program for promoting community revitalization throughout the country and provides annual grants on a formula basis to Anoka County. The objective of the U.S. Department of Housing and Urban Development-administered program is to develop viable urban communities that provide decent, safe and sanitary housing, a suitable living envirollment and expanded economic opportunities primarily for persons of low and moderate income. In January 2002, the City Council identified the area including the former Burger King, Mady's Bowl and Retail Center and Columbia Heights Rental as a redevelopment priority. A Phase I Environmental Site Assessment has been completed on all three properties, as well as a TIP Eligibility Assessment, which determined that the site is potentially contaminated and that the buildings are blighted. A real estate appraisal, a fixture appraisal and a relocation estimate are being prepared for the Mady's site, as the property owners have approached the city with a willingness to sell. Because the City has not formally decided to purchase Mady's Bowl and Retail Center, requesting funds for building demolition may seem premature. However, if the City's application is successful, it guarantees that funds will be readily available for building demolition, should the City decide to purchase the building. This would allow the City to avoid using its own funds. If Anoka County awards the City $225,000 and the City does not purchase the building, the City would be able to reallocate this funding to other qualifYing projects. Staff recommends the City Council authorize submission of an application for CDBG funds for $225,000 for demolition of the Mady's building. The application is due to Anoka County by January 9, 2006. Anoka County will notify approved projects in April 2006, with disbursement after July 1,2006. RECOMMENDATION: Staff recommends submitting the 2006 CDBG Program Application for demolition of the Mady's building at 3919 Central Avenue NE. RECOMMENDED MOTIONS: Move to waive the reading of resolution 2006-05, there being ample copies available to the public. Move to adopt Resolution 2006-05, a resolution ofthe City Council of the City of Columbia Heights, Minnesota authorizing application for 2006 Anoka County Community Development Block Grant (CDBG) funding for the purpose of demolition of the Mady's building at 3919 Central Avenue NE in the amount of$225,000; and furthermore, to submit said application to Anoka County. COUNCIL ACTION: P.62 RESOLUTION 2006-05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA AUTHORIZING APPLICATION FOR 2006 ANOKA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING FOR THE PURPOSE OF DEMOLITION OF THE MADY'S BIDLDING AT 3919 CENTRAL AVENUE NE IN THE AMOUNT OF $225,000; AND FURTHERMORE, TO SUBMIT SAID APPLICATION TO ANOKA COUNTY WHEREAS, the City identified the area including the former Burger King, Mady's Bowl and Retail Center and Columbia Heights Rental as a redevelopment priority in January 2002; and WHEREAS, the City received a Metropolitan Council Livable Commmuties Demonstration Account (LCDA) Opportunity Grant for $25,000 to pay for redevelopment planning; and \VIIEF-E...4.S, Phase I EnviroP~1Ilentai Site ...t\ssessments a.l1d Tax mcremellt Financing Eligibility Assessment reports have been completed and determined tms area to be contaminated and the buildings blighted; and WHEREAS, the City received a grant to defray the costs of a Phase II Environmental Site Assessment, to commence in February 2006, to determine the depth and breadth of contamination and the necessary remediation plan and its cost; and WHEREAS, the use ofCDBG grants for demolition of the Mady's building is consistent with the program's national objective of aiding in the prevention or elimination of slums or blight; and NOW, THEREFORE BE IT RESOLVED that the City of Columbia Heights acts as the legal sponsor for the 2006 Community Development Block Grant Program to be submitted on January 9, 2006; and BE IT FURTHER RESOLVED that the City of Columbia Heights has the legal authority to apply for fmancial assistance, and the institutional, managerial, and fmancial capability to ensure adequate project administration; and BE IT FURTHER RESOLVED that the City of Columbia Heights has not violated any federal, state, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or unlawful or corrupt practice; and BE IT FURTHER RESOLVED that Walter R. Fehst is hereby authorized to execute such agreements as are necessary to implement the project(s) on behalf of the applicant; and NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Columbia Heights, Minnesota has authorized staff to submit an application for $225,000 for demolition of the Mady's building at 3919 Central Ave NE. I certify that the above resolution was adopted by the City Council. PASSED THIS OFFERED BY: SECONDED BY: ROLLCALL: th 9 DAY OF January, 2006 P.63 Attest: Patricia Muscovitz Deputy City Clerk P.64 Gary L. Peterson Mayor COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of: January 9,2006 AGENDA SECTION: Items for Consideration NO: 5-A~\ ORIGINA TlNG DEPARTMENT: Community Development CITY MANAGER'S APPROVAL ITEM: Resolution 2006-02, Conditional Use Permit for outdoor storage at 683 - 39th Avenue NE. Case #2002-1201 BY: Jeff Sargent, City Planner DATE: January 5, 2006 JC BACKGROUND: At this time, Jeff Bahe d/b/a Jeff's Bobby and Steve's, is requesting a Conditional Use Permit (CUP) to allow outdoor storage in an industrially zoned area located at 683 -39th Avenue NE. Currently, Jeff's Bobby and Steve's utilizes a trial1gular piece of property just northeast the Jeff's Bobby al1d Steve's Autoworld to store customers' vehicles that the service station works on. In an effort to help clean up the current storage site, Mr. Babe has purchased the property at 683 - 39th Avenue NE to use for the storage of these vehicles. The triangular piece of land, located at3827 Central Avenue requires a CUP for shared parking, which will be applied for at the February 7, 2006 Planning and Zoning Commission meeting. The attached site plan indicates that Mr. Bahe will be in full conformity with the City Code as it pertains to outdoor storage in an industrially zoned area. The proposed use is consistent with the Comprehensive Plan, as the plan dictates this area as hldustrial. One concern brought up at the p+ Z meeting pertained to the proposed 6- foot privacy fence to be located on the property. Upon further investigation into this matter, City Staff feels that it would be beneficial to the public if the proposed fence were placed 20 feet from the front property line. Currently there is no principal structure on the site. If there were, however, the minimum front yard setback for the building would be 20 feet. Staff feels that placing the privacy fence 20 feet from the front lot line would vastly improve sight lines for motorists entering and exiting neighboring businesses. The Planning Commission approved the site plan and recommended approval ofthe CUP subject to the following conditions of approval. As a result of requiring the fence to be placed 20 feet from the front property line, two (2) additional conditions of approval have been added after the P+Z meeting took place. The conditions are as follows: 1. The outdoor storage shall be located within the setback requirements of the 1-2, Industrial District. 2. There shall be no outdoor storage of materials located on the public right-of-way. 3. There shall be no storage of junk vehicles used for parts on the premises. 4. All vehicles stored on the premises shall be currently licensed and insured. 5. There shall be no cars for sale on the property, and customers shall not buy vehicles from the site. 6. The area used for outdoor storage shall be surfaced with a hard surface material approved by the City Engineer. A grading and drainage plan shall also be approved by the City Engineer, prior to use of the property. 7. A 6- foot tall wooden privacy fence of at least 80% opacity shall be installed along the northern property line. Any type of fence allowed by City Ordinance, no less than 6 feet high and 80% opaque shall screen the remainder of the outdoor storage area. 8. All goods, materials and equipment shall be stored in an orderly fashion, with access aisles of sufficient width to accommodate emergency vehicles as npprled. . ~65 9. The height of materials stored, excluding operable vehicles and equipment, shall not exceed the height of the screening provided. 10. The privacy fence shall be placed 20 feet from the front property line. 11. There shall be no storage of materials between the fence and the front property line. RECOMMENDATION: The Planning Commission held a public hearing on January 3, 2006 and recommended that the City Council approve Conditional Use Permit based on the stated conditions, with a 3-0 vote. RECOMMENDED MOTIONS: Move to waive the reading of Resolution 2006-02, there being ample copies available to the public. IVlove to approve Resolution No. 2006-02, permitting the operation of an outdOOi storage facility located at 683 - 39th Avenue NE, subject to the conditions stated in the Resolution. Attachments: Resolution No. 2006-02, Planning Report, Area Map, Survey COUNCIL ACTION: P.66 RESOLUTION NO. 2006-02 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR JEFF BARE OF JEFF'S BOBBY AND STEVE'S WITHIN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA WHEREAS, a proposal (Case #2005-1201) has been submitted by JeffBahe to the City Council requesting a conditional use permit from the City of Columbia Heights at the following site: ADDRESS: 683 - 39th Avenue NE T Pr.:!.A T lIPC'0DIDTTr\1I.T. T ~+n t::. nnrl '7 Ul~,.,lr 1 '1nd C'nbd~n~"l'n..... n+ Ulnclr P r'nlu""'b~<> l...J.1...J'-Jrl....LJ .LIL:dJ'-~'-L~ ~~\Jl~. L..IVL~ v al U I, .L11V\.I.1\. 1, ~ LJU IV!L3 VII Vol .L11V 1"- ~, ,-"VJ. .Ul 1.l,..I.. Heights AImex, Anoka County, Minnesota. THE APPLICANT SEEKS THE FOLLOWING PERMIT: A Conditional Use Pernlit per Code Section 9.111 (E)(3), to allow outdoor storage in an industrially zoned district. WHEREAS, the Planning Commission has held a public hearing as required by the city Zoning Code on January 3, 2006; WHEREAS, the City Council has considered the advice and recommendations of the Planning Commission regarding the effect of the proposed conditional use permit upon the health, safety, and welfare of the community and its Comprehensive Plan, as well as any concerns related to compatibility of uses, traffic, property values, light, air, danger of fire, and risk to public safety in the surrounding areas; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights after reviewing the proposal, that the City Council accepts and adopts the following findings ofthe Planning Commission: 1. The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. 2. The use is in harmony with the general purpose and intent of the Comprehensive Plan. 3. The use will not impose hazards or distributing influences on neighboring properties. 4. The use will not substantially diminish the use of property in the immediate vicinity. 5. The use will be designed, constmcted, operated and maintained in a marmer that is compatible with the appearance of the existing or intended character of the surrounding area. 6. The use and property upon which the use is located are adequately served by essential public facilities and services. P.67 Resolution No. 2006-02 Page 2 7. Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on-site circulation of traffic. 8. The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses in the immediate vicinity. 9. The use complies with all other applicable regulations for the district in which it is located. FURTHER, BE IT RESOLVED, that the attached conditions, maps, and other information shall become part of this pelmit and approval; and in granting this permit the city and the applicant agree that this permit shall become null and void if the project has not been completed within one (1) calendar veal' after the approval date, subject to petition for renewal of the permit. CONDITIONS ATTACHED: 1. The outdoor storage shall be located within the setback requirements of the 1-2, Industrial District. 2. There shall be no outdoor storage of materials located on the public right-of-way. 3. There shall be no storage of junk vehicles used for parts on the premises. 4. All vehicles stored on the premises shall be currently licensed and insured. 5. There shall be no CElIS for sale on the propeliy, and customers shall not buy vehicles from the site. 6. The area used for outdoor storage shall be surfaced with a hard surface material approved by the City Engineer. A grading and drainage plan shall also be approved by the City Engineer, prior to use of the property. 7. A 6-foot tall wooden privacy fence of at least 80% opacity shall be installed along the northern property line. Any type of fence allowed by City Ordinance, no less than 6 feet high and 80% opaque shall screen the remainder of the outdoor storage area. 8. All goods, materials and equipment shall be stored in an orderly fashion, with access aisles of sufficient width to accommodate emergency vehicles as needed. 9. The height of materials stored, excluding operable vehicles and equipment, shall not exceed the height of the screening provided. P.68 Resolution No. 2006-02 Page 3 10. The privacy fence shall be placed 20 feet from the front property line. 11 . There shall be no storage of materials between the fence and the front property line. Passed this _ day of 200 Offered by: Seconded by: Roll Call: Ayes: Nays: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.69 CITY OF COLUMBIA HEIGHTS PLANNING REPORT CASE NUMBER: 2005-1201 DATE: November 21,2005 TO: Columbia Heights Planning Commission LOCATION: Jeff Bahe, Jeff's Bobby and Steve's 683 - 39th Avenue NE APPLICANT: REQUEST: Conditional Use Permit for Outdoor Storage PREPARED BY: Jeff Sargent, City Planner INTRODUCTION At this time, Jeff Bahe d/b/a Jeff's Bobby and Steve's is requesting a Conditional Use Permit (CUP) to allow outdoor storage in an industrially zoned area located at 683 - 39th Avenue NE. Currently, Jeff's Bobby and Steve's utilizes a triangular piece of property just northeast the Jeff's Bobby and Steve's Autoworld to store customers' vehicles that the service station works on. In an effort to heir clean up the current storage site, Mr. Bahe has purchased the property at 683 - 39t Avenue NE to use for the storage of these vehicles. PLANNING CONSIDERATIONS Consistency with Zoning Ordinance The property located at 683 - 39th Avenue NE is zoned 1-2, Industrial District, as are the properties to the east, west and south. The property to the north is a park overlay, and is the site of Huset Park. The Zoning Code at Section 9.111 (E)(3) allows for outdoor storage as a Conditional Use. The Specific Development Standards at Section 9.107 state the criteria in which the outdoor storage shall be used. These standards state the following: a) The outdoor storage area shall be accessory to a commercial or industrial use. The storage area will be accessory to Jeff's Bobby and Steve's Autoworld, which is a commercial use. P.70 City of Columbia Heights Planning Commission Jeff's Bobby and Steve's - Conditional Use Permit November 21, 2005 Case # 2005-1201 b) Outdoor storage within the public right-of-way is prohibited. The proposed location for the outdoor storage is located fully within the property boundaries. A condition will be implemented prohibiting storage on the public right-of-way. c) All outdoor storage areas shall meet the setback requirements for a principal structure in the zoning district in which the use is located. The setback requirements for the 1-2 District are as follows: Front yard: Side yard: Rear yard: 20 feet 12 feet 24 feet The survey accompanying the CUP application indicates that these setback requirements would be met. d) Outdoor storage areas shall be located in rear yards or in the side yard behind the front building line of the principal structure. This criterion shall not apply to this site, as there is no principal structure. e) The storage area shall be fenced and screened from adjacent uses and the public right-of-way. Required screening shall consist of a fence, wall, earth berming and/or vegetation no less than six (6) feet in height and no less than 80% opaque on a year round basis. The survey accompanying the CUP application indicates that a 6-foot tall privacy fence will be erected around the perimeter of the site. The applicant has also agreed to install a wooden privacy fence at 6-feet in height on the north lot line, adjacent to HusetPark f) All goods, materials and equipment shall be stored on an impervious surface. The survey accompanying the CUP application indicates that an impervious surface would be installed for the storage of the vehicles. A hard surface requirement for the storage area will be a condition of the CUP. g) All goods, materials and equipment shall be stored in an orderly fashion, with access aisles of sufficient width to accommodate emergency vehicles as needed. h) The height of materials stored, excluding operable vehicles and equipment, shall not exceed the height of the screening provided. P.71 Page 2 City of Columbia Heights Planning Commission Jeff's Bobby and Steve's - Conditional Use Permit November 21, 2005 Case # 2005-1201 Consistency with Comprehensive Plan The Comprehensive Plan designates the property as industrial use. The proposal is consistent with the intent of the City's Comprehensive Plan. FINDINGS OF FACT Section 9.104 (H) of the Zoning Ordinance outlines 9 conditions that must be met in order for the City to grant a conditional use permit. They are as follows: (a) The use is one of the conditional uses listed for the zoning district in which the property is located, or is a substantially similar use as determined by the Zoning Administrator. Outdoor storage is specifically listed as a Conditional Use in the 1-2, Industrial District in the City of Columbia Heights. (b) The use is in harmony with the general purpose and intent of the comprehensive plan. The Comprehensive Plan guides this properly as Industrial use. The proposed use of the land would be consistent with the Comprehensive Plan. (c) The use will not impose hazards or disturbing influences on neighboring properties. The outdoor storage is intended for vehicles, which will be stored an adequate distance from the properly line as to not impose hazards or disturbing influences on neighboring properlies. (d) The use will not substantially diminish the use of property in the immediate vicinity. The required setbacks for outdoor storage for the proposed CUP would help ensure that the uses of properlies in the immediate vicinity would not be diminished in any capacity. (e) The use will be designed, constructed, operated and maintained in a manner that is compatible with the appearance of the existing or intended character of the surrounding area. Outdoor storage in an industrially zoned area would be consistent with the character of the surrounding area, which is zoned industrial to the east, west P.72 Page 3 City of Columbia Heights Planning Commission Jeff's Bobby and Steve's - Conditional Use Permit November 21, 2005 Case # 2005-1201 and south. The properly to the norlh has a park overlay and is currently used as a park. The applicant has agreed to install a wooded privacy fence along the norlhern properly line to help reduce the collateral effects that storing vehicles on this site might present. (f) The use and property upon which the use is located are adequately served by essential public facilities and services. The properly located at 683 - 39th Avenue NE meets this criterion. (g) Adequate measures have been or will be taken to minimize traffic congestion on the public streets and to provide for appropriate on-site circulation of traffic. The nature of outdoor storage, especially on a properly with no principal structure, does not and will not generate an excess of traffic, and will not create traffic congestion. Measures will be taken to ensure that on-site circulation is provided. (h) The use will not cause a negative cumulative effect, when considered in conjunction with the cumulative effect of other uses is the immediate vicinity. Being that outdoor storage is allowed in the Industrial District with a CUP, it is assumed that there would be no negative cumulative effect of the proposed use on other uses in the immediate vicinity. (i) . The use complies with all other applicable regulations for the district in which it is located. The proposed use will comply with all other applicable regulations for the district. RECOMMENDATION Staff recommends that the Planning Commission recommend that the City Council approve the Conditional Use Permit for outdoor storage subject to conditions of approval outlined below. Motion: The Planning Commission recommends that the City Council approve the Conditional Use Permit for outdoor storage, subject to certain conditions of approval that have been found to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development Ordinance, including: 1. The outdoor storage shall be located within the setback requirements of the 1-2, Industrial District. P.73 Page 4 City of Columbia Heights Planning Commission Jeff's Bobby and Steve's - Conditional Use Permit November 21, 2005 Case # 2005-1201 2. There shall be no outdoor storage of materials located on the public right-of-way. 3. There shall be no storage of junk vehicles used for parts on the premises. 4. All vehicles stored on the premises shall be currently licensed and insured. 5. There shall be no cars for sale on the property, and customers shall not buy vehicles from the site. 6. The area used for outdoor storage shall be surfaced with a hard surface material approved by the City Engineer. 7. A 6-foot tall wooden privacy fence of at least 80% opacity shall be installed along the northern property line. Any type of fence allowed by City Ordinance, no less than 6 feet high and 80% opaque shall screen the remainder of the outdoor storage area. 8. All goods, materials and equipment shall be stored in an orderly fashion, with access aisles of sufficient width to accommodate emergency vehicles as needed. 9. The height of materials stored, excluding operable vehicles and equipment, shall not exceed the height of the screening provided. ATTACHMENTS · Draft Resolution · Location Map · Survey I Site Plan P.74 Page 5 0 404.3 o. ~ 4t5~'9 0 q 129." :!J 4031 q ~ 129.1' ~ 4021 q '" 129.1' '" 4017 q ~ 63"t 643 q, ~ 7< n' "'- ?' ~ i!i 415~ q i!i 45'3'3 q i!i 45'2'9 q i!i 45~5 q .s 452'; o. 129.1' ~ 4017 ... o. 1fjll1:: ~ to r--. q~ u:J'. <.D 50.0' 7<' 417' 4042 . :,,":h:,~',.". 129.2' 4038 4t5~4 41f30 4132'4 -.J <(---1 IO UO O:r n:::U <((J) Q 4030 4lf3S ~ 0 0 129." 40.32 45':24- 4B:t:z z 129.1' 4016 "'0 0 (J) - r--. 0 649~ to, <( <.D L ~7.;" '4~1 4527 4023 ~'!. 129.2' 4034 '" ~ o o. 129.2' 4028 z o (J) n::: w LL LL W ~ 129.2' 4022 co 415t8 ~ w 413H) ~ Z~ 67~ 685. 0 0... L' s.t. . 75.0' 109.'. 143.1' >- U ~Z '" => a 4000 272.3' 272.3' 40TH AVE 72.9 SO.O SO,O 50.0 SO.O SO.O 50.0 50.0 62.5 42.5 <5.0 50.0 50.0 75.0 5.[ 57.0 57.0 50.0 '" <.D- o- 00- N_ <.D- ~ to- N;;; co- ~ ~ ~ co;;; 0 ~$ I!)N 0 ~~ ~ r")~ vt;] 'V~ tOt;] t.()~ c.o~ r--.!" '"'~ ~ ~ 0 ~!" N q I!) 0. I!)q <.Do. I!)q <.Do. I!)o. I!)o. tOo. <.Do. l.Cf. <.Do. t"- 'l"" r--o. r-- r--.q I- (J) ;:: 3974 ~I q 107.0' '29.2' 129.2' ... 3966 g 3968 0 3967 q q 107.0' 129.2" ~ 3\3'!fu 3960 0 q 0 3~7 3'9"56 q 129.2' 3~'5'2 3940 co 3953 3965 0 q 3'9"#8 PARK 3~43 3~9#4- 3'~'9 3~ 3W':5's 3g~4 107.0' C> 3932 ~ ,3'9':3'1 .3 ~3'b 0 ~ 107.0' 129.S ... ... '-! 3900 ~ 635 0 661 g 701 ;;; 715 C> '" .... O!, "'. ~ '" 27....0. 100.0' 100.0' 107.0' 39TH 173.4 100.0' lDO,Q 200.0 150.0 107.0' 107.0 3856 g I- (J) 107.0' Ul .3850 1; 636 S 650 ~ 107.0' q 0. 3842 g 660 ~ 674 ; 700 ... 716 107.0' 0; 0; q q q 3838 : 249.0' 100.0' 107.0' 160.6' 3829 3828 g .... m m q m 107.0' '" q .. '" 0 3815 l:: 107,0' .0' 150.0' 1 7.0' q 3818 ~ 38TH PL 109.8 90.0 l- I')- r-.- go; :7 ~I (J) N N~ ~ CO!" " i<! r--.o. I'-'P. I')O! '" P.7S 1"'0.5' 40.0' l5' 637 m 337 10.0' ~ q 0 20.0' -:;QTU 439..3' AVE 12'.2 ... ~ 3857 '" 0 .38'51 q 129." ~ 3847 b, ~ 3lf37 0 q 129.1' <;I 3833 o. .!; 382'9 o. '" J8'l3 ~ ~ 3'S{9 0 q '29." ... 3813 0 q ~ 129," '" 3805 0 3'S"C)'1 3'1.:3'1 129.2 3856 < 313'5'b . , 38"48 , c 3g~'b , c 3~6 , c c 3~2 ~ c c 3'~2'8 , c 3'8"24- c c 3lftO c c 3~13 , , c 3'8'f:2 c c. 3~b . c C '29.2' 3806 gl c 3'7"30 c c. FOR JEFF'S BOBBY & STEVE'S AUTO WORLD CERTJFICATE OF SURVEY IMEASURtMENTS SHOIIN IN FEa AND DECIMALS OF II" FOOTi CA~?~.~~~~~ @ Jr . - , ~ . 0,1 1 , - - ' " 0 1 , ~, Qlro~ +' , , '<, '- , ~ 0) CO Q . -.J CO ~ <:) ti a is L. 0 ..... 1 , '. ... BRICK LEDGE g.VfiEH'!fRL Y F CONCRETE I DRIVE '- ~+ ,~tQ. ;a~6' I II I r-' r---r- L _.J I .... L _ _ I 0 : \.....} \ _"J ~ __ I 0 , ~ ~. .~Qj , I o , ""'0:; \{O~. , ,-, I I -. . I ,,_I "'_ 100.02 L_' ~ o I'" o . o 0 (/96.51 12 PROPOSED y ~:""",,(~~,~,'.2.1.~ '''{5r !' "'if' {o., Ge; + ~'" ~ ~. +,'" " 1>' ,'" f-1 L_ o , c '" 39TH A VENUE NE "\ ... {I> + PARKING ...., I , '. ... .{J r- , ' r .' , ^ r -, I .. L J. I , ~ "', , \ r, I '\ , I I '\ '" ... +,'" , . " . ~ ,_I ... ~'" ...,+ .\" {!J {J97. OJ ..,+ ... ,'" ( -. (~' I>'!' +,'" ...., , . . (,.... AREA 1>")- +{O (J96 4J, \ c '" " ... .Ob f60~ I..K\GCO\UISC'S-S^UTO.l;lcd 10-211-0' 1I'X17 '''.1Q' o 20 ~~ SCALE I N FEET BENCHMARK USED TOP NUT HYDRANT . 2 2 7 ELEVATION - 199.35 X196.2 = (/97.01= fI'+ . ,Ob " , .... o ' , , ~ .... -i-' Ii.. a Cl: lJ} <:3 ~ 10 "'" CO ~ c~ _ ifi _ l( >- <0 $: "\+ ,q,IQ' 12 pp 1 I , , ... ,{O \--SURMOUNTABLE CURB R/WJ --= --)f---7f- = , 0,0 o " . -, KURTH SURVEYING. INC. 4002 JFHERSON Sf. NE. COLUMBIA HEIGHTS, MN 55421 PHONE (763) 7BB-9769 FAX (763) 7BB-7602 [-MAIL: KURTHSURVEYIlAaL.COM DATE 10-26-05 o = IRON MONUMENT EXISTING SPOT ELEVATION PROPOSED ELEVATION DRAINAGE ARROW PROPOSED FABRIC SCREENED CHAIN LINK FENCE SEE HJSET FOLDER .t BOOK 1 PG.31 CITY COUNCIL LETTER Meeting of January 9,2006 AGENDA SECTION: Consent NO. 5-A-14 ORIGINATING DEPARTMENT POLICE ITEM: Application for Raffle Permit, Tri-City NO. Hockey Association BY: Thomas M. Johnson ~ DATE: January 6, 2006 ~ BACKGROUND: The Tri-City Hockey Association, P.O. Box 21547, Columbia Heights, Minnesota has requested pemlission to conduct a raffle on February 17, 2006 at Murzyn Hall, 530 Mill Street N.E., Columbia Heights, Minnesota. ANALYSIS/CONCLUSION: Since the organization satisfies the City Council resolutions regarding one-time charitable gambling and has paid the $25 pennit fee, the City Manager reconnnends the following action. RECOMMENDED MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a raffle event to be conducted by Tri-City Hockey Association at Murzyn Hall, 530 Mill Street N.E., Columbia Heights, on February 17, 2006; and furthermore, that the City of Columbia Heights hereby waives the remainder ofthe thirty-day notice to the local governing body. mId 06-001 Attachments COUNCIL ACTION: P.77 Minnesota Lawful Gambling LG220 Application for Exempt Permit Fee $50 Page 1 of2 11/04 An exempt permit may be issued to nonprofit organizations conducting lawful gambling activity on five or fewer days, and . awarding less than $50,000 in prizes during a calendar year. Organization Information Organization legal name _" r \,-, - Street .0, \::::c-J For Board Use Only Fee Paid Check No. \.0. Previous license or exemption number, if any A.~~G'dCYl State and zip code ~ County P\n.' D-- t\odc<.f> G' d.\SL\ Name of chief executive officer (CEO) First name Last name Daytime phone number 'l~- lU-.\{le..r- Type of nonprofit organization (check one) o Fraternal 0 Religious D Veteran {Sa' Other nonprofit organization Type of proof of nonprofit - attach a copy (see instructions) KJ Nonprofit Articles of Incorporation or Certificate of Good Standing - Minnesota Secretary of State's Office D Internal Revenue Service D Affiliate of parent nonprofit organization (charter) Gambling Premises Information Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) 01 '0-'r , :\\ \\~ \ \ o box) ~ \Y\\\\ st. Zip code County City ~\ ~ ~G~-es Date(s) of activity (for raffies, indicate the date of the drawin F" ~\,(..J.O-: Check the box or boxes that indicate type of gambling activity your organization will be conducting: D *8ingo J:gJ Raffles D *Paddlewheels D *Pull-Tabs 0 *Tipboards *Gambling equipment for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo ball selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors. Or call 651-639-4000. This fOlTl1 will be made available in alternative Your name and and your organization's name the following: Board members, staff of the format (Le, large print, Braille) upon request. and address will be public information when Board whose work assignment requires that The infonnatlon requested on this form (and received by the Board. All the other information they have access to the information; the any attachments) will be used by the Gambling that you provide will be private data about you Minnesota Department of Public Safety; the Control Board (Board) to determine your until the Board issues your permit, When the Minnesota Attomey General; the Minnesota qualifications to be involved in lawful gambling Board issues your permit, all of the iniormation Commissioners of Administration, Finance, activities in Minnesota. You have the right to that you have provided to the Board in the and Revenue; the Minnesota Legislative refuse to supply the information requested; processofapplyingforyourpennitwiUbecome Auditor, national and international gambling however, if you refuse to supply this public, If the Board does not issue you a regulatory agencies; anyone pursuant to court information, the Board may not be able to permit, all the information you have provided order; other individuals and agencies that are determine your qualifications and, as a in the process of applying for a permit remains specifically authorized by state or federal law consequence, may refuse to issue you a private, with the exception of your name and to have access to the information; individuals permit. If you supply the information yourorganizatlon's name and address which and agencies for which law or legal order requested, the Board will be able to process will remain public. authorizes a new use or sharing of infonnalion your application. Private data about yop. 7 83vailable only to after this Notice was given; and anyone with your consent. ~~~d-~ ~N::k-O- \'\ ~~ LG220 Application for Ex~mpt Permit _, ~ Organization Name\CI - C~ ~ ~G..--I::....QLJ local Unit of Government Ack edgment If the gambling premises is within city limits, the If the gambling premises is located in a township, both city must sign this application. the county and township must sign this application. On behalf of the city, I acknowledge this application. On behalf of the county, I acknowledge this application. Page 2 of 2 11/04 Check the action that the city Is taking on this application. O The city approves the application with no waiting period. Check the action that the county Is taking on this application. O The county approves the application with no waiting period. O The city approves the application with a 30 day \M~iting na.r!od "'nd ",lInw", tho Ro..rrl tn ;ssU'" a . o The county approves the application with a 30 day ........ T 'O..iii fh~ dt'.^ · I ...-. .., f"- . ,_'1 ~..- .- Io","" - ....."".._. - \-A/a! Ing pene 1 an\,.l auo\,AJS LII8 ..oar ..0 ISSLe Q permit after 30 days (60 days for a first class permit after 30 days. city) . o The city denies the application. D The county denies the application. Print name of city Print name of county Signature of city personnel receiving application Signature of county personnel receiving application Title Title Date / / Date I / TOWNSHIP: On behalf of the township, 'I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application (Minnesota Statute 349.213, subd. 2).] Print name of township Signature of township official acknowledging application TItle Date I I Chief Executive Officer's Signature The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Gambling Control Board within 30 days of ' the date of our gambling activity. , ~ c:::::T;- Chief executive officer's signature u.--->- ~l Name (please print) K~ ~...::>\\.'('"'\ \ l..-J.-r()E' r Date a \ R:io ID~ Mail application and attachments . Send: Complete an application for each . the completed application, gambling activity: . a copy of your proof of nonprofit status (see instructions), and . one day of gambling activity . a $50 application fee. Make check payable to "State of Minnesota". . two or more consecutive days of gambling activity To: Gambling Control Board . each day a raffle drawing is held 1711 West County Road B, Suite 300 South RosJJ. 7 91, MN 55113 :,j;o"g~ Gp (}[J~~,I: ,"," P.S1 CITY COUNCIL LETTER Meeting of: January 9, 2006 AGENDA SECTION: b-A-)5: ORIGINATING DEPT.: CITY MANAGER NO: License Department APPROVAL ITEM: License Agenda BY: Shelley H811son DATE: ...1/1/, /-4/ 11 A' " V NO: DATE: Janu81Y 9,2006 BY:~~{("~ - BACKGROUND/ANALYSIS Attached is the business license agenda for the J81lUary 9,2006 City Council meeting. This agenda consists of applications for Contractor licenses for 2006 and a Massage Business and Individual License. Ms. Dukhom has supplied copies of her completion certificate from an accredited school, grades, and proof of competency required by our Ordinance to be licensed as a Massage Therapist. At the top of the license agenda you wi11notice a phrase stating *Signed Waiver FonTI Accomp81ned Application. TIns means that the data privacy form has been submitted as required. !fnot submitted, celiam infonTIation C81IDot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for Janu81Y 9,2006 as presented. COUNCIL ACTION: P.82 TO CITY COUNClL January 9,2006 *Signed Waiver FOl1n Accompanied Application 2006 BUSINESS LICENSE AGENDA CONTRACTORS LICENSES BLDG *River City Sheet Metal 8290 Main St, Flidley *Gilbert Mechanical 4451 W 76th St, Edina *Themlex Corp 3529 Raleigh Ave So, St Louis Pk *Refrigeration Services 4110 Central Ave #110, Col. Hts. *Egan Companies luc 7625 Boone Ave No, Brk Pk *Louis DeGideo Serv 21033 Heron Way, Lakeville *Westair 11184 River Rd, Hanover Fireside Hearth & Home 2700 N. Fairview Ave, Roseville *LBP Mechanical 315 Royalston Ave No., Mpls *Standard Heating & AC 410 W. Lake St, Mpls *Fore Mechanical 3520 88th Ave NE, Blaine *Corporate Mechanical 5114 Hillsboro Ave No, New Hope *New Mech 1633 Eustis St, St. Paul *Hoffmall Refrigeration 1709 So. Greeley St. Stillwater *Tropic Air 1302 190th Ave NW, Cedar RoyaIton Htg 4120 85th Ave No, Brooldyn Pk Upland Heating 308 SW 15th St #25, Forest Lake *Larson Plumbing & Htg 3095 162nd Lll NW, Andover *Bonfe's PIUlllb & Htg 505 Randolph Ave, St. Paul * Gel1Z-Ryan 2200 W. Hwy 13, Bumsville Automatic Garage Door/Frpl8900 109th Ave No, Champlin *Vogt Heating & AC 3260 Gorham Ave, St. Louis Pk *A1bers Mechanical 200 W. Plato Blvd, St. Paul Kath HV AC 3096 Rice St, Little Canada *Centerpoint Energy 13562 Central Ave, Anoka *WeIter Blaylock luc 201 4th Ave Sw, New Prague *Randy Lane & Sons *Le V ahn Bros. Plumb *Weld & Sons Plumbing *Schulties Plumbing *North Anoka Plumbing *RJ Miller Plumbing *JRS Co/Mr. Rooter *Steinkraus Pllumbing hlC *Sunrise Plumbing *Centrmy Plumbing luc *Gavic & Sons Plumbing 1501 W. Broadway, Mpls 12700 Bass Lake Rd, Maple Grove 3410 Kilmer Lane No, Plymouth 1521 94th Lane, Blaine 22590 Rum River Blvd, St. Francis 834 40th Ave, Mpls 2800 Campus Dr, Plymouth 1112 East 5th St #101, Chaska 11092 61 st St NE, Albertville 1324 Hehno Ave No, Oalcdale 12725 Nightingale St, Coon Rapids *Payless Tree Service * Arbor Design Tree *Aspen Tree Service PO Box 172, Cottage Grove PO Box 290298, Brooldyn Ctr Q70 Wayzata Blvd, Wayzata P.83 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 *Veit & Co. hlC. 14000 Veit Place, Rogers *Ryan Companies 50 South 10th St, Mpls Corporate Constmction Servo 556 40th Ave, Columbia Hts *Timco Construction 14700 28th Ave N, Plymouth G.R. Danielson & Son 15012 Raven St NW, Andover *Kraus-A11dersen 525 So. 8th St, Mpls $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 * SignArt Co 2170 Dodd Rd, Mendota Hts $60.00 *Gresser Co *C & S Blacktopping 2905 Lexington Ave So, Eagan 14435 NOlihdale Blvd, Rogers $60.00 $60.00 MASSAGE BUSINESS & INDIVIDUAL LICENSE ZOrfulg, Pol JlJ Massge/JocelYl1 DuJdlom 4421 2nd St NE, Columbia Hts It' ..:;: n(\/$1 no i.JJ..Jvv .LVV P.84 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNca MEETING OF: JAMA~ OJ, 2Il)b STATE OF MINNESOTA COUNTYOFANOKA CITY OF COLUl'v1BIA HEIGHTS Motion to approve payment of bins out of the proper funds, as listed.in the attached check register covering Check Number .JJC;; 2.L1 through ~\ ~ I 0 in the amount of $ 2-" 2.~3. U ~ ./2. These checks have been examined ~nd found to be legal charges against the CIry OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. r.ss s~ A-/~ ACS FINANCIAL SYSTEM 01/05/2006 15:41:08 Check History CITY OF COLUMBIA HEIGHTS GL050S-V06.70 COVER PAGE GL540R ******************************************************************************* * * * * LEA N N 0 * * * * * * * * LEA N N 0 * * * * * * * * LEA N N 0 * * * * * * * * LEA N N 0 * * * * ******************************************************************************* Report Selection: Optional Report Title.......01/09/2006 COUNCIL LISTING INCLUSIONS: Fund & Account.............. thru Check Date. . . . . . . . . . . . . . . . . . Source Codes................ Journal Entry Dates...... ... Journal Entry Ids........... Check Number................ proj ect . . . . . . . . . . . . . . . . . . . . . Vendor. . . . . . . . . . . . . . . . . . . . . . Invoice. . . . . . . . . . . . . . . . . . . . . Purchase Order.............. Bank....................... . 'lB'lcher .................... . Leased Date............... CXl ~ared Date. . . . . . . . . . . . . . . . (j\ thru thru thru thru 115329 thru 115610 thru thru thru thru thru thru thru thru Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI J LEANNO 01 P4 Y S 6 Lines CPI CP SP 066 10 Y Y ACS FINANCIAL SYSTEM 01/05/2006 15 BANK VENDOR Check History 01/09/2006 COUNCIL LISTING CHECK NUMBER CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 1 BANK CHECKING ACCOUNT ACE ICE COMPANY AMERICAN BOTTLING COMPAN ANDREW/MILTON BELLBOY BAR SUPPLY BELLBOY CORPORATION BURMEISTER/LUCILLE CHISAGO LAKES DISTRIBUTI CITY PAGES CITY WIDE WINDOW SERVICE COCA-COLA BOTTLING MIDWE D'VINE WINE DISTRIBUTORS DEX MEDIA EAST LLC EARLE BROWN BOWL EKO BACKEN FLAHERTYS HAPPY TYME COM GENUINE PARTS/NAPA AUTO GREENHALGH/TOM GULCZINSKI!KATHERINE JOHNSON BROS. LIQUOR CO. KUETHER DIST. CO. LEAGUE OF MINNESOTA CITI MARK VII DIST. MEDICA NEXTEL COMMUNICATIONS OFFICE DEPOT OLSON/ELAINE PARTENHEIMER/KIRSTEN PETTY CASH - KAREN MOELL PETTY CASH - LIZ BRAY PLUNKETT'S, INC PREMIUM WATERS INC RADIO SHACK REGAL CINEMA SAM'S CLUB STEPPING STONE THEATRE SUN PUBLICATION THE DEPOT THOLE/LORI TRYTTEN/CLARK UNIVERSITY OF MINNESOTA VERIZON WIRELESS XCEL ENERGY (N S P) ACE ICE COMPANY AMERICAN BOTTLING COMPAN ANDRADE/MARIE ANOKA CTY - CENTRAL COMM BELLBOY CORPORATION ~ 00 "'l 115329 115330 115331 115332 115333 115334 115335 115336 115337 115338 115339 115340 115341 115342 115343 115344 115345 115346 115347 115348 115349 115350 115351 115352 115353 115354 115355 115356 115357 115358 115359 115360 115361 115362 115363 115364 115365 115366 115367 115368 115369 115370 115371 115372 115373 115374 115375 AMOUNT 261.88 351. 20 409.80 57.69 1,311.95 31. 00 1,493.95 450.00 40.47 81. 80 495.00 48.70 475.00 440.00 98.55 11.29 49.74 31. 00 14,535.67 46,370.65 215.00 12,716.10 34,793.26 375.85 39.17 31. 00 15.52 195.68 41.84 89.67 15.44 260.86 275.00 168.52 160.00 535.00 790.00 45.00 150.00 225.00 47.50 50.62 249.84 175.42 177.20 313.50 201.10 ACS FINANCIAL SYSTEM Ol/05/2006 l5 CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 2 BANK VENDOR Check History Ol/09/2006 COUNCIL LISTING CHECK NUMBER AMOUNT BANK CHECKING ACCOUNT BLOWERS/CAROLE CHISAGO LAKES DISTRIBUTI COCA-COLA BOTTLING MIDWE DEEP ROCK WATER COMPANY DETERMAN BROWNIE, INC DOYLE LOCK SUPPLY EAST SIDE BEVERAGE CO ESCHELON EXTREME BEVERAGE FARNER-BOCKEN G & K SERVICES GRIGGS-COOPER & CO HOHENSTEINS INC JOHNSON BROS. LIQUOR CO. JOHNSON/THOMAS M KUETHER DIST. CO. LABRANT/CAROLE LIBRARY FOUNDATION BOARD METRO CALL - ATT MESSAGIN MN STATE BOARD OF ACCOUN MN WEST COAST SWING DANC MORE DISTRIBUTING, INC NEXTEL COMMUNICATIONS OFFICE DEPOT ONVOY PETTY CASH - LIZ BRAY PETTY CASH - MARY DUGDAL PHILLIPS WINE & SPIRITS PITNEY BOWES LOUISVILLE POPE/KARL QUALITY WINE & SPIRITS QWEST COMMUNICATIONS RADIO SHACK RIVERA/EDUARDO ROYAL TIRE TDS METRO COM UNlVERS ITY OF MINNESOTA VERIZON - ATTN: PREPAY D WINDSCHITL/KEITH XCEL ENERGY (N S P) ABSOLUTE CLEAN INC ACE ICE COMPANY AMERICAN BOTTLING COMPAN BRADLEY REAL ESTATES INC CENTER POINT ENERGY CHISAGO LAKES DISTRIBUTI CLARK PRODUCTS INC ~ 00 00 115376 115377 115378 115379 115380 11538l 115382 115383 115384 115385 115386 115387 115388 115389 115390 11539l 115392 115393 115394 115395 115396 115397 115398 115399 115400 11540l 115402 115403 ll5404 ll5405 ll5406 l15407 l15408 115409 115410 1154ll 115412 115413 ll5414 115415 115416 115417 115418 115419 ll5420 11542l ll5422 552.24 1,914.73 2,944.20 133.94 190.00 604.56 9,845.50 151.11 640.00 506.61 205.32 67,108.03 5,801.l5 4,942.11 69.51 34,658.45 250.00 100.00 ll7.05 45.00 248.82 81.00 28.02 113 .44 59.99 31.36 143.50 5,299.80 58l .72 141.10 7,l08.l1 969.28 10.64 114.20 212.00 1,036.85 350.00 60.00 19.53 3,407.19 1,214.11 105.92 181. 55 11,885.12 lO,840.74 2,756.34 99.06 ACS FINANCIAL SYSTEM 01/05/2006 15 BANK VENDOR Check History 01/09/2006 COUNCIL LISTING CHECK NUMBER AMOUNT CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 3 BANK CHECKING ACCOUNT COLUMBIA HEIGHTS I D'VINE WINE DISTRIBUTORS DEMARS/JIM DEX MEDIA EAST LLC EAST SIDE BEVERAGE CO EXTREME BEVERAGE FARNER-BOCKEN FSH COMMUNICATIONS, LLC G & K SERVICES GRIGGS-COOPER & CO JOHNSON BROS. LIQUOR CO. KUETHER DIST. CO. LEAGUE OF MINNESOTA CITI MARK VII DIST. MENARDS CASHWAY LUMBER-F METROPOLITAN COUNCIL WAS MN ASPHALT PAVEMENT ASSO MOELLER/KAREN NEEDHAM DISTRIBUTING CO NORTHEAST BANK PEPSI-COLA-7 UP PETTY CASH - KAREN MOELL PETTY CASH - LIZ BRAY QUALITY WINE & SPIRITS QWEST COMMUNICATIONS TOP VALU LIQUOR TR COMPUTER SALES VERIZON WIRELESS VOSS LIGHTING WELLS FARGO BANK XCEL ENERGY (N S P) ACE ICE COMPANY AMERICAN BOTTLING COMPAN BELLBOY CORPORATION CHERNIN/ALEKSANDR CHISAGO LAKES DISTRIBUTI CIPALA/JIM EAST SIDE BEVERAGE CO ESTATE OF CONNIE MULLINS FARNER-BOCKEN G & K SERVICES GRIFFIN/KENNETH GRIGGS-COOPER & CO HOHENSTEINS INC HOOK/JEFF JOHNSTON/ERIK KILROY/PATRICK ~ C/:J \.0 115423 115424 115425 115426 115427 115428 115429 115430 115431 115432 115433 115434 115435 115436 115437 115438 115439 115440 115441 115442 115443 115444 115445 115446 115447 115448 115449 115450 115451 115452 115453 115454 115455 115456 115457 115458 115459 115460 115461 115462 115463 115464 115465 115466 115467 115468 115469 5,541.33 299.61 400.00 162.60 38,494.45 320.00 726.24 57.42 47.32 1,056.95 24,387.88 77.00 225.00 13,021.63 377.12 66,210.13 20.00 237.66 160.50 1,100,000.00 759.00 196.61 14.31 9,980.70 116.09 130.00 12,844.53 43.37 785.97 20,558.87 4,177.01 127.60 169.71 1,636.54 55.29 1,162.62 60.01 3,071.60 27.81 2,803.28 19.49 16.00 17,163.66 1,789.57 150.00 500.00 90.24 ACS FINANCIAL SYSTEM 01/05/2006 15 BANK VENDOR Check History 01/09/2006 COUNCIL LISTING CHECK NUMBER CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 4 BANK CHECKING ACCOUNT LANCE/DERRICK LARKIN/JOHN POPE/THOMAS REAR/NADINE SHAW/DEBRA SIS ENTERPRISES VERIZON WIRELESS WINE COMPANY/THE WORLD CLASS WINE WUOLLET/AMY XCEL ENERGY (N S P) ALLIED WASTE SERVICES ALLIED/BFI WASTE SYSTEMS AMERICAN TESTING CENTER AMERIPRIDE ANOKA COUNTY - GOV' T CEN ANOKA COUNTY CHIEFS OF P ANOKA COUNTY LIBRARY ANOKA CTY - CENTRAL COMM ASPEN MILLS, INC. B & M AUTO ELECTRIC CO BAKER & TAYLOR BAKER & TAYLOR ENTERTAIN BARNA GUZY & STEFFEN LTD BIFF'S,INC. BLUEMELS TREE SERVICE BOOK WHOLESALERS INC BOUND TREE MEDICAL LLC BOYER TRUCK PARTS BRODART BRYAN ROCK PRODUCTS, INC CCP INDUSTRIES CDW-G CENTER POINT ENERGY CENTRAL MIDDLE SCHOOL CITY PAGES CITY WIDE LOCKSMITHING CLARK PRODUCTS INC CSC CREDIT SERVICES CUMMINS N POWER, LLC DAHLGREN SHARDLOW & UBAN DANKA OFFICE IMAGING DAVIES WATER EQUIPMENT C DEMCO MEDIA DEMCO, INC. EBERT CONSTRUCTION EBSCO PUBLISHING ~ '" o 115470 115471 115472 115473 115474 115475 115476 115477 115478 115479 115480 115481 115482 115483 115484 115485 115486 115487 115488 115489 115490 115491 115492 115493 115494 115495 115496 115497 115498 115499 115500 115501 115502 115503 115504 115505 115506 115507 115508 115509 115510 115511 115512 115513 115514 115515 115516 AMOUNT 14.42 7.33 150.00 16.00 136.68 271. 08 568.86 535.75 322.00 4.00 15,480.70 300.00 89,335.61 870.00 72.01 310.34 227.00 9,863.11 1,026.63 36.02 174.66 3,456.57 694.69 14,978.55 418.46 13,906.87 245.49 211.80 83.47 251. 51 1,192.43 200.12 1,441.26 431.27 20.00 900.00 55.00 244.89 66.00 2,584.76 1,764.24 45.65 332.98 621.91 56.27 255,746.70 579.95 ACS FINANCIAL SYSTEM 01/05/2006 15 BANK VENDOR Check History 01/09/2006 COUNCIL LISTING CHECK NUMBER CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 5 AMOUNT BANK CHECKING ACCOUNT EGAN OIL COMPANY 115517 15,627.41 EHLERS & ASSOCIATES INC 115518 253.25 EMBEDDED SYSTEMS 115519 529.20 EMERGENCY AUTOMOTIVE TEC 115520 5,014.48 FRIDLEY/CITY OF 115521 2,340.00 G & K SERVICES 115522 739.51 GALE GROUP/THE 115523 263.07 GENERAL SAFETY EQUIPMENT 115524 181. 67 GENUINE PARTS/NAPA AUTO 115525 439.17 GLASS MASTERS 115526 240.00 H & L MESABI 115527 1,944.11 H.W. WILSON CO. 115528 157.00 HARBOR FREIGHT TOOLS 115529 30.86 HASSAN SAND & GRAVEL 115530 2,997.29 HEIGHTS ELECTRIC INC. 115531 490.06 HEINRICH ENVELOPE CORP 115532 189.30 HOME DEPOT #2802 115533 22.27 ICMA MEMBERSHIP RENEWALS 115534 837.17 IDEAL ADVERTISING INC. 115535 2,457.00 INSTRUMENTAL RESEARCH IN 115536 604.00 IPC PRINTING 115537 617 . 61 JOHNSTON/TROY 115538 825.38 ~ KENNEDY & GRAVEN 115539 1,017.50 KIPLINGER WASHINGTON LET 115540 84.00 \0 KIRKUS REVIEW 115541 270.00 """" LAMERE CONCRETE & MASONR 115542 3,090.00 LANO EQUIPMENT CO. 115543 100.43 LHB, INC 115544 1,544.70 LORMAN EDUCATION SERVICE 115545 329.00 LOWRY CENTRAL BOWLERS 115546 49.59 MASTER ELECTRIC CO, INC 115547 460.00 MEDIATION SERV.FOR ANOKA 115548 1,965.00 MEDICS TRAINING INC 115549 300.00 MENARDS CASHWAY LUMBER-F 115550 903.03 MES-MID AMERICA 115551 172 .70 METRO WELDING SUPPLY 115552 270.99 MIDWAY FORD 115553 56.06 MIDWEST ASPHALT CO. 115554 138.44 MILOW ELECTRIC INC 115555 694.41 MINITEX - ATTN MARY GARC 115556 709.00 MINN DEPT OF AGRICULTURE 115557 20.00 MINNEAPOLIS FINANCE DEPT 115558 76,848.73 MINNEAPOLIS DXYGEN CO. 115559 10.86 MINNESOTA LICENSED BEV A 115560 299.00 MINNESOTA'S BOOKSTORE 115561 89.95 MN CHIEFS OF POLICE ASSO 115562 245.00 MN DEPT OF ADMINISTRATIO 115563 37.00 ACS FINANCIAL SYSTEM 01/05/2006 15 BANK VENDOR Check History 01/09/2006 COUNCIL LISTING CHECK NUMBER CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 6 AMOUNT BANK CHECKING ACCOUNT MN SPRING & SUSPENSION 115564 423.02 MTI DISTRIBUTING 115565 54.84 MYERS TIRE SUPPLY COMPAN 115566 256.91 NATIONAL INFO. DATA CENT 115567 49.90 NATW 115568 25.00 NEXT DAY GOURMET 115569 3,514.50 NORTH AMERICAN SALT CO 115570 11,432.51 NORTHEASTER 115571 558.00 NORTHERN AIR 115572 211.00 O'GARA/ANDREW 115573 45.00 OFFICE DEPOT 115574 2,016.34 ONE-CALL CONCEPT-GOPHER 115575 206.15 ORKIN 115576 59.83 PARKVIEW VILLA RESIDENT 115577 130.00 PC SOLUTIONS 115578 718.61 PETE'S WATER & SEWER INC 115579 1,070.00 PETTY CASH - REBECCA LOA 115580 33.12 PHYSICIANS DESK REFERENC 115581 59.95 PIONEER PRESS 115582 100.10 PLYMOUTH PLAYHOUSE 115583 960.00 PROSOURCE TECHNOLOGIES I 115584 10,160.60 QUICKSILVER EXPRESS COUR 115585 26.23 :-0 RACO INDUSTRIES LLC 115586 187.94 RADIO SHACK 115587 8.48 ~ RANDOM HOUSE, INC 115588 502.00 N RAPIT PRINTING - FRIDLEY 115589 47.93 RECORDED BOOKS 115590 107.77 SCHOOL LIBRARY JOURNAL 115591 124.00 SHORT ELLIOT HENDRICKSON 115592 3,225.96 SOO LINE RAILROAD 115593 389.06 SOUTHERN ANOKA CTY COMMU 115594 5,782.00 STAPLES BUSINESS ADVANTA 115595 324.83 STREICHER'S GUN'S INC/DO 115596 1,366.28 SUN PUBLICATION 115597 637.50 TESSMAN CO 115598 1,429.76 TINUCCI'S CATERING 115599 1,942.29 TUBBS/MARSHA 115600 49.64 TWIN CITIES NORTH CHAMBE 115601 250.00 UNIVERSITY OF MINNESOTA 115602 505.00 UPSTART- DIVISION OF HIG 115603 75.26 VALPAK OF MINNEAPOLIS/ST 115604 1,600.00 VANCE BROTHERS 115605 566.58 VERIZON WIRELESS 115606 40.47 WEIGMAN/DANA 115607 18.81 WORLD BOOK 115608 1,658.00 XCEL ENERGY 115609 5,934.02 XCEL ENERGY (N S P) 115610 70.64 2,233,264.12 *** ACS FINANCIAL SYSTEM 01/05/2006 15 BANK VENDOR REPORT TOTALS: ~ 1..0 W CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 7 Check History 01/09/2006 COUNCIL LISTING CHECK NUMBER AMOUNT 2,233,264.12 RECORDS PRINTED - 001372 ACS FINANCIAL SYSTEM 01/05/2006 15:41:11 Check History CITY OF COLUMBIA HEIGHTS GL060S-V06.70 RECAPPAGE GL540R FUND RECAP: FUND DESCRIPTION 101 201 212 240 261 265 385 389 411 415 420 601 602 603 604 609 652 701 720 881 883 ~~ . J \D7 *'" TOTAL DISBURSEMENTS GENERAL COMMUNITY DEVELOPMENT FUND STATE AID MAINTENANCE LIBRARY TWENTY-FIRST CENTURY GRANT CONFISCATED/FORFEITED PROP MULTI-USE REDEVELOPMENT PLAN R8:TRANSITION BLK REDEVELOP CAPITAL IMP-GEN GOVT. BLDG CAPITAL IMPRVMT - PIR PROJ CAP IMPROVEMENT-DEVELOPMENT WATER UTILITY SEWER UTILITY REFUSE FUND STORM SEWER UTILITY LIQUOR SEWER CONSTRUCTION FUND CENTRAL GARAGE DATA PROCESSING CONTRIBUTED PROJECTS-REC CONTRIBUTED PROJECTS-GEN ESCROW INVESTMENT TRUST FLEX BENEFIT TRUST FUND ALL FUNDS 131,990.85 14,707.90 1,203.44 22,833.25 2,176.96 54.36 54.00 531.00 255,813 .11 24,461. 95 5,543.14 79,745.36 70,406.93 89,345.50 344.06 369,466.17 1,051.26 24,657.94 3,185.65 604.82 278.27 26,227.85 1,100,000.00 8,580.35 2,233,264.12 BANK RECAP: BANK NAME DISBURSEMENTS BANK CHECKING ACCOUNT TOTAL ALL BANKS 2,233,264.12 2,233,264.12 u? d~+e CITY COUNCIL LETTER Meeting of January 9, 2006 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: CITY loD Fire MANAGER NO: APPROVAL ITEM: Close hearing - Rental BY: Gary Gorman BY: License Revocation NO: DATE: January 9, 2006 DATE: The matter of the revocation of the license to operate a rental unite s) within the City of Columbia Heights against Robert Balk regarding rental property at 4536 Heights Drive NE. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of January 9, 2006. The public hearing on this property may now be closed in that the owner has corrected the violations. RECOMMENDED MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Robert Balk regarding rental property at 4536 Heights Drive NE. in that the owner has corrected the violations. COUNCIL ACTION: Up do..+e. CITY COUNCIL LETTER Meeting of January 9,2006 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: CITY Cot:- Fire MANAGER NO: APPROVAL ITEM: Close hearing - Rental BY: Gary Gorman BY: License Revocation NO: DATE: January 9, 2006 DATE: The matter of the revocation of the license to operate a rental unites) within the City of Columbia Heights against Daniel Busse regarding rental property at 621 51 st Avenue NE. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of January 9, 2006. The public hearing on this property may now be closed in that the owner has corrected the violations. RECOMMENDED MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Daniel Busse regarding rental property at 621 51 st Avenue NE. in that the owner has corrected the violations. COUNCIL ACTION: Upctctte- CITY COUNCIL LETTER Meeting of January 9, 2006 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: CITY IoH Fire MANAGER NO: APPROVAL ITEM: Close hearing - Rental BY: Gary Gorman BY: License Revocation NO: DATE: January 9, 2006 DATE: The matter of the revocation of the license to operate a rental unite s) within the City of Columbia Heights against Joel Virtue regarding rental property at 3953 Jackson Street NE. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of January 9, 2006. The public hearing on this property may now be closed in that the owner has corrected the violations. RECOMMENDED MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Joel Viliue regarding rental property at 3953 Jackson Street NE. in that the owner has corrected the violations. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 1/09/06 AGENDA SECTION: PUBLIC HEARING ORIGINATING DEPARTMENT: CITY MANAGER (oA PUBLIC WORKS BY:~#~ ITEM: ADOPT RESOLUTION ORDERING AND BY: K.Hanse~ LEVYING ONE MID-BLOCK LIGHT AT 7TH ST AND DATE: 1/5/06 DATE: [I WASHINGTON, FROM 45TH AVENUE TO 46TH AVENUE Background: The City Council established a Public Hearing January 9, 2006 for the formal consideration of assessing an alley light to benefited properties, as requested by petition. The proposed light is located in the alley between 7th Street and Washington Street, from 45th Avenue to 46th Avenue. The petition is for one 100watt HPS light to be installed on an existing pole between 4504 and 4512 Washington Street. There will be 13 parcels included in the assessment. Of these 13 parcels, 9 property owners signed the petition in favor of installing the alley light. The monthly cost to each of the benefiting homeowners is $1.00 per month. Recommended Motion: Move to waive the reading of Resolution No. 2006-01, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution 2006-01, being a Resolution ordering and levying one mid-block light located between 7th Street and Washington Street, from 45th Avenue to 46th Avenue, known as PIR 677-36. KH:jb Attachment: Resolution Notice of Public Hearing Map I COUNCIL ACTION: P.95 CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA RESOLUTION NO. 2006-01 RESOLUTION LEVYING AND ADOPTING THE ASSESSMENT FOR ALLEY LIGHT NO. 677-36 Adopting assessment roll according to the City Charter for the following local improvement and determining that said improvement will be made and ratifying and confirming all other proceedings, heretofore had: Special Assessment for mid-block alley light numbered 677-36 WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 p.m. on the 9th day ofJanuary 2006, in the City Council Chambers, 590 40th Avenue N.E. Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvement above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated the cost of such local improvement and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1. That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered 677-36 for mid-block alley lighting. Section 2. That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefited by such improvements. This Council further finds and determines that the proper proportion ofthe cost of such improvement to be especially assessed against each lot or parcel of land is the amount as billed annually by Xcel Energy Company. Section 3. That the assessment will be added to the utility bill prepared and mailed by the City of Columbia Heights to property owners or occupants on record with the Finance Department. Section 4. This resolution shall take effect immediately upon its passage. Passed this 9th day of January, 2006. Offered by: Seconded by: Roll Call: Mayor, Gary Peterson Patricia Muscovitz, Deputy City Clerk P.96 ~!!!I! ._~ 4615 4611 It 4605 . ,! 4601 4&~~ 4557 4553 4549 4545 4537 4533 4529 4525 4517 4513 4507 4501 4622 4616 4612 I J: I- J 4600 \"'(0 H 4558 4554 4550 4544 4536 4532 4528 4522 4518 4510 4506 4500 4607 4603 4557 4553 4545 4541 4537 4531 4525 4515, ,.I::-.. ~~ CJ1 0 --lo. 01 4634 4630 4622 ,.I::-.. OJ o o 4558 4550 4542 4536 4532 4522 4514 4512 4510 4500 J 1 45TH J~VE Jynght,,4~'~.~Ed9.US_LLC.A A ~') l _ \ 445~~ . - -~~T ...~. 4617 4624 Z 462 O~1 I- ~ MAP LEGEND 4611 \ 4610 \ C) 461 En WATER Z III PARKS I - jI LIMITS..,A 4605 \ 4606 I::I: 460 DPARCELS 4601 I 4600 \ ~ I 460 s: 550 560 4551 4550 4545 4542 4541 !:;:4540 4537 C94538 4533 --' >4534 4529 w ~530 4527 4525 @4524 4521 Hi ~4518 4517 '" ~512 4513 It!l 4509 4504 4505 4502 4001 4500 4457 44S6 455 455 453 45 45 45 451 45 45 45 60 -60 Columbia Heights AS$e:SSM~NT ARe:A f'... 0\ p..; e ---1 I ----I I I I Ii r- ~IIII ~J LJ \ I I 1 inch = 150 feet J I Map Date: 11123/2005 I I Data Date: March 2005 - - - - Sources: River's Edge GIS, LLC. CITY OF COLUMBIA HEIGHTS NOTICE OF PUBLIC HEARING Notice is hereby given that the City Council of Columbia Heights, Minnesota has determined the following Public Hearing be held on Monday, January 9, 2006, at 7:00 P.M. in the City Council Chamber, 590 40th Avenue N.E. to consider: P.I.R. 677-36 PROJECT NO. 0507 · Installation and maintenance of one (1) 100 watt high pressure sodium cobra head street light in the alley between 7th and Washington Streets from 45th to 46th Avenues, on the pole between 4504 and 4512 Washington Street N .E. . At this time, the annual cost is $12.00 per parcel. The cost may increase with increases in the electric utility rate. . This special assessment will be added to the utility bill prepared and mailed by the City of Columbia Heights to property owners or occupants on record with the Finance Department. PARCELS PROPOSED TO BE ASSESSED: Said street light installation is to be considered pursuant to Minnesota Statutes, Chapters 429. The installation and maintenance is to be specially assessed on a unit basis against properties abutting the alley and listed below. The parcel numbers represent the tax parcel identification numbers. To find your tax parcel number, check your real estate tax statement. 26-30-24-43-0070 26-30-24-43-0071 26-30-24-43-0072 26-30-24-43-0073 26-30-24-43 -0074 26-30-24-43-0075 26-30-24-43-0076 26-30-24-43-0077 26-30-24-43-0078 26-30-24-43-0079 26-30-24-43-0080 26-30-24-43-0081 26-30-24-43-0082 Persons desiring to be heard with reference to the proposed installation will be heard at said time and place of the public hearing. Written or oral objections will be considered at the public hearing. ADOPTION OF PROPOSED SPECIAL ASSESSMENT Notice is hereby given that the purpose of this Public Hearing is also to adopt assessment roll 677-36, for the area of alley lighting. The proposed assessments are to be levied pursuant to Minnesota Statutes, Chapter 429. The City Council may levy and adopt special assessments that are the same or different than the proposed amount. ASSESSMENT ROLL A V AILABLE FOR INSPECTION The proposed assessment roll is now on file for public inspection at the City of Columbia Heights Clerk's Office, 590 40th Avenue NE, Columbia Heights, Minnesota. You are invited to examine the assessment roll prior to the hearing during business hours; no appointments are necessary. The assessment roll will also be available for examination at the hearing. OBJECTIONS AND APPEALS Written and oral objections will be considered at the hearing. The City Council may adopt the assessments at the hearing or at a subsequent meeting. Minnesota Statute, Section 429.061, states that no appeal may be taken as to the amount ofthe assessment unless a written objection, signed by the affected property owner, is filed with the municipal clerk prior to the assessment hearing or presented to the presiding officer at the hearing. An owner may appeal an assessment to the District Court pursuant to Minnesota Statute, Section 429.081, by serving notice of the appeal upon the Mayor or the Clerk of the City within thirty (30) days after the adoption of the assessment and filing such notice with the District Court within (10) days after service upon the Mayor or the Clerk. ACCOMODA TIONS The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 763-706-3611 to make arrangements. (TDD/763-706-3692 for deaf only.) CITY OF COLUMBIA HEIGHTS WALTER FEHST CITY MANAGER Published in Focus 12/22/05 and 12/29/05 P.98 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: January 9, 2006 ITEM: 4152 Cleveland Street Hazardous Building NO: BY: Jim Hoeft DATE: January 4, 2006 CITY MANAGER'S APPROVAL BY: / .~ ~ DATE: AGENDA SECTION: NO: to i) ORIGINATING DEPARTMENT: Administration Background: The property located at 4152 Cleveland Street (pIN: 36-30-24-14-0022) has been the subject of inspections/discussions for some time. Recently the property was also subject to nuisance abatement proceedings. As a part of those ongoing inspections/discussions, the building official inspected the structure located on the subject property to determine the structural integrity. The Building Official determined the structure on the property is not stmcturally sound. Please see the Building Official's report identified as Exhibit A to the proposed Council Order. Notice has been sent to the property owner and all other "interested" parties that the Council will hold a Public Hearing on January 9, 2006 to determine whether the structure is a hazardous building as defined by Minnesota Statute. Pursuant to MN Statute 463.15 et seq if the City Council declares the structure to be hazardous, by Council Order, the City may ultimately remove the structure and assess any costs related thereto against the property. Removal of the building will require District Court approval of the Council Order. Recommended Motion: Move to adopt Order concerning hazardous buildings on property located at 4152 Cleveland Street described as PIN 36-30-24-14-0022, and authorizing the Mayor and City Manager to execute the same. COUNCIL ACTION: P.99 Peterson & Fishman, P.L.L.P. Attorneys at Law Uptown Business Center 3009 Holmes Avenue South Minneapolis, MN 55408 Dennis L. Petersont Fay E. Fishmant Email: Dennis@petersonfishman.com Tele (612) 827-8123 Fax (612) 827-8916 December 28, 2005 Mr. James D. Hoeft Columbia Heights City Attorney Barna, Guzy-& Steffen, Ltd. 400 Northtown Financial Plaza 200 Coon Rapids Boulevard Minneapolis~ MN 55433-5894 E fE/V D D t"1'''' .')J rf~ I;: "" dfi (JJ ')OO~ - I!"" I J fBARN,4, GO u:JiI j; C!'F'r'EE"" _. . Uk, """ r,J n !t:,nrlE:N '- iff! _b n gj!. Re: 4152 Cleveland Street, Columbia Heights, MN 55421 PIN #36-30.24.14-0022 Dear Mr. Hoeft: Joy Lucas has forwarded to m~ a copy of your letter of December 16, 2005 regarding the above property. Our office is representing the fee holder for the above property, and we are attempting to cancel the existing contract for deed with Mr. Rico Amos. At the present time, we are having a hard time locating Mr. Amos, however, we do expect that we will be able to serve the cancellation shortly. Once the cancellation is completed, the fee owner will make all necessary repairs pursuant to the outstanding inspection orders. I will keep you advised of our progress. Very truly yours, PETERSON & FISHMAN, P.L.L.P. DLP/~ .'. cc: Ms. Joy Lucas lli"",,~ r~ Dennis L. Peterson Attorney at Law t Also admitted in Arizona P.IOO . STATE OF MINNESOTA DISTRICT COURT COUNTY OF ANOIZA TENTH JUDICIAL DISTRICT CASE TYPE: 14 - OTHER COURT FILE NO. Order of the City COilllcil of Columbia Heights, Anoka COlUlty, Minnesota concerning hazardous buildings on property loca~ed at: 4152 Cleveland Street Columbia Heights, Minnesota legally described as: That part ofthe North 125 feet of Lot 1, Block 3, lyiIig South ofthe North 60 feet thereof, Auditor's Subdivision ofWaltons SlU111Y Acres Fourth Addition PIN: 36-30-24-14-0022 . TO: Hack, Ltd.; Jolm HaVlilak; Joy Lucas; Midland Mortgage~ and Rico Amos Pursuant to Minnesota Statutes 9463.15, et seq., the City COilllcil of the City of Colmnbia Heights having duly considered the matter, finds the structure located on the above described property to be a hazardous building for the reasons set forth herein. The Building Official for the City of Columbia Heights has inspected the above referenced struchrre. Those inspections revealed that the struchrre constitutes a hazard to public safety or health for the reasons set forth in the Building Official's inspection reports, which are attached as Exhibit A and made a part hereof. Pursuant to the foregoing and attached Exhibit A, ill accordance with Minn. Stat. S463.16, the structure on the above-referenced property shall be razed and removed within thiliy (30) days of service of this Order. A motion for smnmary enforcement of tIus Order will be made to the Anoka COlUlty District Court unless the action ordered herein is taken witI1in tile prescribed time frame or unless an answer is filed within twenty (20) days from the date of service of this Order. P.10l Moreover, you are advised that if the City of Columbia Heights is compelled to take any action to abate these hazardous conditions, all necessary costs expended by the City will be assessed against the real estate and collected as other taxes as provided in Minn. Stat. ~463.2.1. Dated this _ day of ,2006. BY ORDER OF THE CITY OF COLUMBIA HEIGHTS Gary Peterson, Mayor Walt Fehst, City Manager 309517_1 P.l02 Condition repOli for 4152 Cleveland The condition ofthe sh-ucture at the above address is as follows: The NOlih half of the house is lacking proper frost footings. The foundation was probed and determined to be less than 36" in depth on most of the perimeter with the Northwest portion of the house setting on a slab on grade. The South half of the house has a patiial basement. The South 14 of the basement has had the upper portion of the house removed. The removal was to allow the remaining pOliion of the house to be blocked up and a proper foundation built under it. The current NOlih Y2 ofthe basement ofthe house has a limited height of less than 7 feet. In its present condition the basement would be classed as uninhabitable and for utilities only. The remaining North 'l'2 of the house has a crawl space under pOliions of it. The framed stmcture has numerous bearing problems. Non continuous load path from concentrated load points above to the fOUlldation. Foundation sill plates are missing along with anchorage to the foundation. Beams lack adequate SllPPOrt to the foundation. Window headers are Ulldersized or missing. The top plate on the first floor is a single plate and should be a double plate to provide proper bearing of the second floor joist in order to span the space between studs. The center bearing beam for the second floor joists is spaced to exceed the allowable span of the existing joists. The rear wall of the hOllse has a second story cantilever which requires engineering. Roof trusses are in place and span wall to wall. No plumbing currently exists for the first or second floor. The only plumbing is located in the existing basement slab. The HV AC system has been removed and requires replacement. As grim as all this sounds the structure can still be modified to meet the building code and be repaired. The property owner has the option of providing engineered drawings for the corrections or raising the building and starting from scratch. No one inhabits the building at this time so the safety issue is non existent. The exposed structure has been secured to prevent access and posted as uninhabitable until corrections are made. Under the new city ordinance the property owner will have to complete the exterior portion including site grading within 180 days from issuance of a pennit. Lawrence R. Pepin, Building Official #2379 City of Columbia Heights P.103 CITY COUNCIL LETTER Meeting of January 9, 2006 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: Fire CITY MANAGER APPROVAL NO: ITEM: f.ot Adopt Resolution For Revocation BY: Gary Gorman I NO: 2006-06 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Aqil Alnoor regarding rental property at 4236 Polk Street NE. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No.2006-06, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2006-06, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section 5AA08(A) of the rental license held by Aqil Alnoor regarding rental property at 4236 Polk Street NE. COUNCIL ACTION: P.l04 RESOLUTION 2006-06 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(A) ofthat celiain residential rental license held by Aqil Alnoor (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 4236 Polk Street NE, Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on December 9, 2005 of an public hearing to be held on January 9,2006, Now, therefore, in accordance with the foregoing, and all ordinances and regulations ofthe City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on November 23,2005, inspection office staff sent a letter requesting the new owner ofthe property to license the rental property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on December 9, 2005, inspection office staff reviewed the property file and noted that the propeliy remained unlicensed. A Statement of Cause was mailed by certified mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. Failure to submit an application for rental license. b. Failure to schedule a rental license inspection. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number U4236 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting ofthis Order revoking the license as held by License Holder. P.lDS Passed this day of Offered by: Second by: Roll Call: Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary 2006 P.I06 Mayor Gary L. Peterson CITY COUNCIL LETTER Meeting of January 9,2006 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: CITY ('D Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman By:u~A~ Revocation DATE: January 5, 2006 DATE: NO: 2006-07 if Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Robert Balk regarding rental property at 4536 Heights Drive NE. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No.2006-07, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2006-07, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section 5AA08(A) ofthe rental license held by Robert Balle regarding rental property at 4536 Heights Drive NE. COUNCIL ACTION: P.l07 RESOLUTION 2006-07 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) ofthat certain residential rental license held by Robert Balk (Hereinafter "License Holder"). Whereas, license holder is the legal owner ofthe real propeliy located at 4536 Heights Drive NE., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on December 1,2005 of an public hearing to be held on January 9,2006. Now, therefore, in accordance with the foregoing, and all ordinances and regulations ofthe City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on October 26, 2005, inspectors for the City of Columbia Heights, inspected the property described above and noted three violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on December 1; 2005, inspectors for the City of Columbia Heights, reinspected the property and noted three violations remained uncorrected. A statement of cause was mailed via certified mail to the owner at the address listed on the rental housing license application. 3. That on Janumy 3, 2006, inspectors for the City of Columbia Heights performed a final inspection mId noted that three violations remained uncorrected. 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. Failure to correct RMC violations. The violations are as follows; i. Shall remove the brush pile from alongside the garage. 11. Shall remove the cement blocks from the rear of the yard. 111. Shall reglaze the windows on the house where needed. 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F7266 is hereby revoked. P.l08 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 2005 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.I09 CITY COUNCIL LETTER Meeting of January 9, 2006 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: Fire CITY MANAGER APPROVAL BY:~ NO: ITEM: ~E Adopt Resolution For Revocation BY: Gary Gorman I NO: DATE: January 5, 2006 I 2006-08 Revocation ofthe license to operate a rental unit within the City of Columbia Heights is requested against Brian Buch regarding rental property at 1215 3 ih Avenue NE. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No.2006-08, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2006-08, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section 5A.408(A) ofthe rental license held by Brian Buch regarding rental property at 1215 3ih Avenue NE. COUNCIL ACTION: P.110 RESOLUTION 2006-08 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Brian Buch (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 1215 3 7th Avenue NE, Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on December 29, 2005 of an public hearing to be held on January 9,2006. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on November 22,2005, inspection office staff sent a letter requesting the new owner of the property to license the rental property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on December 9, 2005, inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by certified mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. Failure to submit an application for rental license. b. Failure to schedule a rental license inspection. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number D12l5 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. P.lll Passed this day of Offered by: Second by: Roll Call: Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary 2006 P.112 Mayor Gary L. Peterson CITY COUNCIL LETTER Meeting of January 9, 2006 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: CITY loF Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BYJ_ Revocation DATE: January 5, 2006 DATE: I NO: 2006-09 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Daniel Busse regarding rental property at 621 51 st Avenue NE. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolutiol1 No.2006-09, there being fuuple copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2006-09, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license held by Daniel Busse regarding rental property at 621 51 st Avenue NE. COUNCIL ACTION: P.113 RESOLUTION 2006-09 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section5A.408(A) ofthat certain residential rental license held by Daniel Busse (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 621 51 5t Avenue NE., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section5AA08(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on November 23, 2005 of an public hearing to be held on January 9, 2006. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Cohunbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on October 12,2005, inspectors for the City of Columbia Heights, inspected the property described above and noted six violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on November 23, 2005, inspectors for the City of Columbia Heights, reinspected the property and noted four violations remained uncorrected. A statement of cause was mailed via certified mail to the owner at the address listed on the rental housing license application. 3. That on January 4,2006, inspectors for the City of Columbia Heights performed a final inspection and noted that two violations remained uncorrected. 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. Failure to correct RMC violations. The violations are as follows; i. Shall cut/remove all/any scrub/weed growth from along the fence in the front 11. Shall remove the large pile of logs from the back yard. 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter SA, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F7338 is hereby revoked. P.114 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. Passed this day of 2006 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.ll5 CITY COUNCIL LETTER Meeting of January 9, 2006 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: CITY foG Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman BY~~ Revocation DATE: January 5, 2006 DATE: ~ I NO: 2006-10 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Delanza Elliot regarding rental property at 1124-26 45th Avenue NE. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No.2006-10, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2006-10, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant . to City Code, Chapter 5A, Article IV, Section 5AA08(A) of the rental license held by Delanza Elliot regarding rental property at 1124-26 45th Avenue NE. COUNCIL ACTION: P.116 RESOLUTION 2006-10 Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section SAA08(A) ofthat certain residential rental license held by Delanza Elliot (Hereinafter "License Holder"). Whereas, license holder is the legal owner of the real property located at 1124-26 4Sth Avenue NE., Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter SA, Article IV, Section SAA08(B), written notice setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on November 23, 200S of an public hearing to be held on January 9, 2006. Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights, the City Council of the City of Columbia Heights makes the following: FINDINGS OF FACT 1. That on October 18, 200S, inspectors for the City of Columbia Heights, inspected the property described above and noted five violations. A compliance letter listing the violations was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on November 23, 200S, inspectors for the City of Columbia Heights, reinspected the property and noted two violations remained uncorrected. A statement of cause was mailed via certified mail to the owner at the address listed on the rental housing license application. 3. That on January 4,2006, inspectors for the City of Columbia Heights performed a final inspection and noted that two violations remained uncorrected. 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were fOlmd to exist, to- wit: a. Failure to correct RMC violations. The violations are as follows; i. Shall repair the roof on the house. Storm damage ii. Shall repair the garage where it was damaged by the tree. S. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of tins hearing according to the provisions of the City Code, Chapter SA, Article III SA.306 and SA.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F712S is hereby revoked. 2. The City will post for the purpose of preventing occupancy a copy of tins order on the P.117 buildings covered by the license held by License Holder. 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. day of 2006 Passed this Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.IIS CITY COUNCIL LETTER Meeting of January 9, 2006 AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: CITY loH Fire MANAGER NO: APPROVAL ITEM: Adopt Resolution For BY: Gary Gorman By:J~ I- Revocation , DATE: January 5, 2006 DATE: I NO: 2006-11 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Joel Virtue regarding rental property at 3953 Jackson Street NE. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No.2006-ll, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2006-11, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter SA, Article IV, Section 5A.408(A) of the rental license held by Joel Virtue regarding rental property at 3953 Jackson Street NE. COUNCIL ACTION: P.119 RESOLUTION 2006-11 Resolution of the City COlillCil for the City of Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) of that certain residential rental license held by Joel Virtue (Hereinafter "License Holder"). Whereas, license holder is the legal owner ofthe real property located at 3953 Jackson Street NE, Columbia Heights, Minnesota, Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice . setting forth the causes and reasons for the proposed Council action contained herein was given to the License Holder on December 12, 2005 of an public hearing to be held on January 9, 2006. Now, therefore, in accordance with the foregoing, and all ordinances and regulations ofthe City of Columbia Heights, the City Council Of the City of Columbia Heights mal<es the following: FINDINGS OF FACT 1. That on December 2, 2005, inspection office staff sent a letter requesting the new owner of the property to license the rental property. The letter was mailed by regular mail to the owner at the address listed in the property records. 2. That on December 12,2005, inspection office staff reviewed the property file and noted that the property remained unlicensed. A Statement of Cause was mailed by celiified mail to the owner at the address listed in the property records. 3. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. Failure to submit an application for rental license. b. Failure to schedule a rental license inspection. 4. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code, Chapter 5A, Article III 5A.306 and 5A.303(A). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number U3953 is hereby revoked; 2. The City will post for the purpose of preventing occupancy a copy ofthis order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. P.120 Passed this day of Offered by: Second by: Roll Call: Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary 2006 P.121 Mayor Gary L. Peterson COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of: January 9,2006 AGENDA SECTION: Items for Consideration Other Ordinances and Resolutions NO: 7-A.f ORIGINA TING DEPARTMENT: Community Development CITY MANAGER'S APPROV AL ITEM: 2nd Reading: Ordinance 1502, Zoning Amendment to the R-2, One and Two Family Residential District BY: Jeff Sargent, City Planner DA TE: January 5, 2006 JS BACKGROUND: Due to recent events related to the construction of new duplexes in neighborhoods primarily comprised of single-family homes, the City Council and Planning Commission directed staff to review the zoning regulations governing duplexes. Specifically, the City Council and Planning Commission have expressed concerns over duplexes located in predominately single-family neighborhoods and the scale or size of duplexes being constructed compared to the character of the surrounding neighborhood. City Staff conducted a study and discovered that there are approximately 354 duplexes located in the City of Columbia Heights. Staff also compared Columbia Heights to 12 similarly developed cities, and concluded that Columbia Heights has the highest percentage of dwelling units that are duplexes, at 6.7%. This is well over the average of 2.3% for the other 12 cities. It was also discovered that Columbia Heights has the second smallest minimum lot size requirement for duplexes at 8,400 square feet, compared to the average lot size for duplexes in the other cities at 12,130 square feet. With this information, it can be interpreted that the City of Columbia Heights has an over-abundance of duplexes, on fairly small pieces of property. When duplexes are constructed on smaller lots, it causes a crowding effect, especially when they are located adjacent to single-family residences. In order to help appease this problem, Staff has recommended that the ordinance be amended establishing a new zoning district specifically for duplex uses. Staff proposes rezoning originally constructed duplexes in the R-2 District to R-2B and the remainder ofR-2 to R- 2A. Duplexes should be permitted in both R-2B and R-2A as Conditional Uses. Minimum lot size for R-2A should be 12,000 square feet. Minimum lot sizes for R-2B should be 5,100 square feet for duplex uses existing on January 1,2005, or 12,000 square feet for lots established after January 1, 2005. RECOMMENDATION: The Planning and Zoning Commission recommends that the City Council approve the requested zoning amendment. RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1502, there being ample copies available to the public. Move to adopt Ordinance No. 1502, being an ordinance amending Ordinance No. 1490 City Code of 2005, adopting the proposed zoning amendments. Attachments: Draft Ordinance, Proposed Ordinance, P+ Z Memo, Proposed Zoning Map COUNCIL ACTION: P.122 ORDINANCE NO. 1502 . BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490, CITY CODE OF 2005 RELATING TO THE R-2, ONE AND TWO FAMILY RESIDENTIAL DISTRICT The City of Columbia Heights does ordain: Chapter 9, Article I, Section 9.107 of the Columbia Heights City Code, is proposed to include the following additions and deletions. ~ 9.107 SPECIFIC DEVELOPMENT STANDARDS (C) Specific Development Standards. The following uses are subject to specifIc development standards: (44) Two-family and Twinhome Dwellings (a) Street-facing garage doors must be recessed behind either the front fa~ade of the living area portion of the dwelling or a covered porch (measuring at least six feet by eight feet) by at least five feet. (b) If located on a corner lot, each unit of the duplex or twinhome shall have its address and entrance oriented to a separate street frontage. (c) Vehicle access to a lot must be from an alley if the lot abuts an alley. Chapter 9, Article I, Section 9.109 (C) of the Columbia Heights City Code, is proposed to include the following additions and deletions. ~ 9.109 RESIDENTIAL DISTRICTS. (C) Lot Dimension, Height, and Bulk Requirements. Lot area, setback, height and lot coverage requirements for uses in the residential districts shall be as specified in the following table: R-l R-2 R-2A R-2B R-3 R-4 Minimum Lot Area Single Family Dwelling 8,400 sq. ft. 6,500 sq. ft. 6,500 sq. ft. 6,500 sq. ft. 6,500 sq. ft. 6,500 sq. ft. Two-Family and Twinhome 8, 1 00 sq. ft. 12,000 sq. ft. Existing on 8,400 sq. ft. 8,400 sq. ft. Dwellings January 1,2005 - 5,100 sq. ft. Establsihed after January 1, 2005 - 12,000 sq. ft. Multiple Family Dwelling 10,000 sq. ft. 10,000 sq. ft. P.123 Non-residential Structure 8,400 sq. ft. ~E[.-ft- 6,500 SQ. ft. 6,500 SQ. ft. 10,000 sq. ft. 10,000 sq. ft. Lot Area Per Dwelling Unit Multiple Family Dwelling Efficiency t:. J:'{\" A 1,200 sq. ft. 800 sq. ft. , One bedroom A "f\f\ .A- 1,800 sq. ft. 1,000 sq. ft. , Two bedroom 4,500 sq. ft. 2,000 sq. ft. 1,200 sq. ft Three bedroom 2,500 sq. ft. 1,500 sq. ft. Additional bedroom 400 sq. ft. 200 sq. ft. Congregate Living Units 400 sq. ft. 400 sq. ft. Minimum Lot Width W48et 60 feet 60 feet 70 feet 70 ft. Minimum Lot Depth Residential Building Setbacks Front Yard ~ 25 feet 25 feet 30 feet 15 feet Side Yard ~ 5 feet* 5 feet* 20 feet 10 feet Comer Side Yard -W-.feet 10 feet 10 feet 30 feet 15 feet Rear Yard 20% oflot 20% of lot 20% of lot 30 feet 15 feet Elej3th depth depth Non-residential Building Setbacks Front Yard ~ 25 feet 25 feet 30 feet 15 feet Side Yard :JO-.feet 30 feet 30 feet 25 feet 10 feet Comer Side Yard -W-.feet 10 feet 10 feet 30 feet 15 feet Rear Yard :W-feet 30 feet 30 feet 25 feet 10 feet Single and Two Family Parking Setbacks Front Yard (Excluding drives/pads) ~ 25 feet 25 feet 30 feet 30 feet Side Yard Ueet 3 feet 3 feet 3 feet 3 feet Comer Side Yard Beet 3 feet 3 feet 3 feet 3 feet Rear Yard Ueet 3 feet 3 feet 3 feet 3 feet Multiple Family Parking Setbacks Front Yard 30 feet 30 feet Side Yard 10 feet 10 feet Comer Side Yard 30 feet 30 feet Rear Yard 10 feet 10 feet Non-residential Parking Setbacks Front Yard ~ 25 feet 25 feet 30 feet 30 feet Side Yard -W-feet 10 feet 10 feet 10 feet 10 feet Comer Side Yard ~ 25 feet 25 feet 30 feet 30 feet Rear Yard -W-feet 10 feet 10 feet 10 feet 10 feet Maximum Height Residential structures ~ 28 feet 28 feet 35 feet 35 feet Non-residential structures ~ 35 feet 35 feet 35 feet 35 feet Non-residential Floor Area Ratio 2.2 * The side yard setback for structures in excess of two (2) stories shall be increased to 10 feet. P.124 Chapter 9, Article I, Section 9.109 (F) of the Columbia Heights City Code, is proposed to include the following additions and deletions. ~ 9.109 RESIDENTIAL DISTRICTS (F) R-2A and R-2B, R--2, Two Family Residential District. 1) Purpose. The purpose of the R-2A and R-2B R-2. Two Family Residence District is to provide appropriately located areas for single-family dwellings, two family dwellings (duplexes) and directly related complementary uses. 2) Permitted Uses. Except as specifically limited herein, the following uses are permitted within the R-2A and R-2B R:-;!., Two-Family Residential District: a) Single-family dwelling, detached. b) TVIO family dVlelling. c) Tv1inhome dv,Telling. d) State licensed residential care facility serving 6 or fewer persons. e) Licensed day care facility serving 12 or fewer persons. f) Licensed group family day care facility serving 14 or fewer children. g) Public parks and playgrounds. 3) Conditional Uses. Except as specifically limited herein, the following uses may be allowed in the R-2A and R-2B R-2., Two Family Residential District, subject to the regulations set forth for conditional uses in Section 4, Administration and Enforcement, and the regulations for specific uses set forth in Section 7, Specific Development Standards: a) Two-family dwelling b) Twinhome dwelling c) Religious facility/place of worship. d) Convent or monastery, when accessory to a religious facility. e) School, public or private, K-12. f) Government office. g) Government protective service facility. h) Golf course. i) Off-street parking for an adjacent confonning commercial or industrial use, provided the lots are under common ownership, is not separated by a public right of way and front on the same public right-of-way. 4) Permitted Accessory Uses. Except as specifically limited herein, the following accessory uses shall be in the R-2A and R-2B R-2., Two Family Residential District: a) Private garages, carports and parking spaces. P.125 b) Accessory buildings. c) Home occupations. d) Boarding or renting of rooms to not more than two (2) persons. e) Private swimming pools, temlis courts and other recreational facilities operated for the sole use and convenience of the residents of the principal use and their guests. f) Decorative landscaping, Gardening and other horticultural uses. g) Temporary construction buildings. h) Signs as regulated by Section 6 of this Chapter. Section 2: This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: Second Reading: Date of Passage: ,2005 ,2005 Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Attest: Patricia I\/Iuscovitz, Deputy City Clerk P.126 ORDINANCE NO. 1502 BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490, CITY CODE OF 2005 RELATING TO THE R-2, ONE AND TWO FAMILY RESIDENTIAL DISTRICT The City of Columbia Heights does ordain: Chapter 9, Article I, Section 9.107 of the Columbia Heights City Code, is proposed to include the following additions and deletions. ~ 9.107 SPECIFIC DEVELOPMENT STANDARDS (C) Specific Development Standards. The foUowing uses are subject to specific development standards: (44) Two-family and Twinhome Dwellings (a) Street-facing garage doors must be recessed behind either the front fac;ade of the living area portion of the dwelling or a covered porch (measuring at least six feet by eight feet) by at least five feet. (b) If located on a corner lot, each unit of the duplex or twinhome shall have its address and entrance oriented to a separCJ.te street frontage. (c) Vehicle access to a lot must be from an alley if the lot abuts an alley. Chapter 9, Article I, Section 9.109 (C) of the Columbia Heights City Code, is proposed to include the following additions and deletions. ~ 9.109 RESIDENTIAL DISTRICTS. (C) Lot Dimension, Height, and Bulk Requirements. Lot area, setback, height and lot coverage requirements for uses in the residential districts shall be as specified in the following table: R-l R-2A R-2B R-3 R-4 Minimum Lot Area Single Family Dwelling 8,400 sq. ft. 6,500 sq. ft. 6,500 sq. ft. 6,500 sq. ft. 6,500 sq. ft. Two-Family and Twinhome 12,000 sq. ft. Existing on 8,400 sq. ft. 8,400 sq. ft. Dwellings January 1,2005 - 5,100 sq. ft. Establsihed after January 1,2005 - 12,000 sq. ft. Multiple Family Dwelling 10,000 sq. ft. 10,000 sq. ft. P.127 Non-residential Structure 8,400 sq. ft. 6,500 sq. ft. 6,500 sq. ft. 10,000 sq. ft. 10,000 sq. ft. Lot Area Per Dwelling Unit Multiple Family Dwelling Efficiency 1,200 sq. ft. 800 sq. ft. One bedroom 1,800 sq. ft. 1,000 sq. ft. Two bedroom 2,000 sq. ft. 1,200 sq. ft Three bedroom 2,500 sq. ft. 1,500 sq. ft. Additional bedroom 400 sq. ft. 200 sq. ft. Congregate Living Units 400 sq. ft. 400 sq. ft. Minimum Lot Width 60 feet 60 feet 70 feet 70 ft. Minimum Lot Depth Residential Building Setbacks Front Yard 25 feet 25 feet 30 feet 15 feet Side Yard 5 feet* 5 feet* 20 feet 10 feet Comer Side Yard 10 feet 10 feet 30 feet 15 feet Rear Yard 20% of lot 20% of lot 30 feet 15 feet depth depth Non-residential Building Setbacks Front Yard 25 feet 25 feet 30 feet 15 feet Side Yard 30 feet 30 feet 25 feet 10 feet Comer Side Yard 10 feet 10 feet 30 feet 15 feet Rear Yard 30 feet 30 feet 25 feet 10 feet Single and Two Family Parking- Setbacks Front Yard (Excluding drives/pads) 25 feet 25 feet 30 feet 30 feet Side Yard 3 feet 3 feet 3 feet 3 feet Comer Side Yard 3 feet 3 feet 3 feet 3 feet Rear Yard 3 feet 3 feet 3 feet 3 feet Multiple Family Parking Setbacks Front Yard 30 feet 30 feet Side Yard 10 feet 10 feet Comer Side Yard 30 feet 30 feet Rear Yard 10 feet 10 feet Non-residential Parking Setbacks Front Yard 25 feet 25 feet 30 feet 30 feet Side Yard 10 feet 10 feet 10 feet 10 feet Comer Side Yard 25 feet 25 feet 30 feet 30 feet Rear Yard 10 feet 10 feet 10 feet 10 feet Maximum Height Residential structures 28 feet 28 feet 35 feet 35 feet Non-residential structures 35 feet 35 feet 35 feet 35 feet Non-residential Floor Area Ratio 2.2 P.128 Chapter 9, Article I, Section 9.109 (F) of the Columbia Heights City Code, is proposed to include the following additions and deletions. ~ 9.109 RESIDENTIAL DISTRICTS (F) R-2A and R-2B, Two Family Residential District. 1) Purpose. The purpose of the R-2A and R-2B Two Family Residence District is to provide appropriately located areas for single-family dwellings, two family dwellings (duplexes) and directly related complementary uses. 2) Permitted Uses. Except as specifically limited herein, the following uses are permitted within the R-2A and R-2B, Two-Family Residential District: a) Single-family dwelling, detached. b) State licensed residential care facility serving 6 or fewer persons. c) Licensed day care facility serving 12 or fewer persons. d) Licensed group family day care facility serving 14 or fewer children. e) Public parks and playgrounds. 3) Conditional Uses. Except as specifically limited herein, the following uses may be allowed in the R-2A and R-2B, Two Family Residential District, subject to the regulations set forth for conditional uses in Section 4, Administration and Enforcement, and the regulations for specific uses set forth in Section 7, Specific Development Standards: a) Two-family dwelling b) Twinhome dwelling c) Religious facility/place of worship. d) Convent or monastery, when accessory to a religious facility. e) School, public or private, K-12. f) Government office. g) Government protective service facility. h) Golf course. i) Off-street parking for an adjacent conforming commercial or industrial use, provided the lots are under common ownership, is not separated by a public right of way and front on the same public right-of-way. 4) ,Permitted Accessory Uses. Except as specifically limited herein, the following accessory uses shall be in the R-2A and R-2B, Two Family Residential District: a) Private garages, carports and parking spaces. b) Accessory buildings. c) Home occupations. d) Boarding or renting of rooms to not more than two (2) persons. P.129 e) Private swimming pools, tennis courts and other recreational facilities operated for the sole use and convenience of the residents of the principal use and their guests. f) Decorative landscaping, Gardening and other horticultural uses. g) Temporary construction buildings. h) Signs as regulated by Section 6 of this Chapter. Section 2: This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: Second Reading: Date of Passage: ,2005 ,2005 Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, Deputy City Clerk P.130 CITY OF COLUMBIA HEIGHTS PLANNING REPORT CASE NUMBER: 2005-1204 DATE: November 23, 2005 TO: Columbia Heights Planning Commission APPLICANT: City of Columbia Heights REQUEST: Zoning Amendment to the Zoning Code as it relates to the D ") f"'\1"'to~ 1""."",rI TUII"'t. C""t""\I"!oil" D"",...;",,,,,...,,...:...,,I ni,.......il""l.. I ~-" \Jllv C:U IU I VVV I ClIIIIIY I ~vi:>IUvll L1C11 LJIi:>LllvL PREPARED BY: Jeff Sargent, City Planner BACKGROUND: Due to recent events related to the construction of new duplexes in neighborhoods primarily comprised of single-family homes, the City Council and Planning Commission directed staff to review the zoning regulations governing duplexes. Specifically, the City Council and Planning Commission have expressed concerns over duplexes located in predominately single-family neighborhoods and the scale or size of duplexes being constructed compared to the character of the surrounding neighborhood. Patrick Smith, a former Columbia Heights City Planner, did some research regarding duplexes within the city limits and addressed his conclusions in a memo submitted to the City Council on May 17, 2005. The memo stated that based on rental licenses, there are approximately 354 duplexes located in the City of Columbia Heights. Staff also compared Columbia Heights to 12 similarly developed cities, and concluded that Columbia Heights has the highest percentage of dwelling units that are duplexes, at 6.7%. This is well over the average of 2.3% for the other 12 cities. It was also discovered that Columbia Heights has the second smallest minimum lot size requirement for duplexes at 8,400 square feet, compared to the average lot size for duplexes in the other cities at 12,130 square feet. With this information, it can be interpreted that the City of Columbia Heights has an over-abundance of duplexes, on fairly small pieces of property. When duplexes are constructed on smaller lots, it causes a crowding effect, especially when they are located adjacent to single-family residences. In order to help appease this problem, Staff has recommended that the ordinance be amended establishing a new zoning district specifically for duplex uses. P.131 City of Columbia Heights Planning Commission Text Amendment R-2 District November 23, 2005 Case # 2005-1204 ANALYSIS: The formation of a new zoning district, along with the text amendment requiring a larger minimum lot size for duplexes and twin homes will cause some non- conformity. The existing duplexes will be affected in one of two ways. All current duplexes will be zoned to the R-2B zoning District, which would require a minimum lot size of 5,100 square feet for those duplexes and twin homes constructed prior to January 1, 2005 and 12,000 square feet for those duplexes and twin homes constructed after January 1, 2005. The only duplexes or twin homes that would become legally non- conforming would be those duplexes and twin homes constructed prior to January 1, 2005 that had a lot size of less than 5,100 square feet. All proposed duplexes and twin homes would be allowed in either the R-2A or R-2B Districts throuah a Conditional Use Permit. Anv newlv constructed duolex must be ---"--~ ~"-"--"-...J--.- - -- --""_., - - 0-_- '".I"" "-.1 ., - - - '. located on a property of at least 12,000 square feet. CONSISTENCY WITH COMPREHENSIVE PLAN: There are two pertinent housing goals stated in the City's Comprehensive Plan regarding duplexes and single-family neighborhoods. First, the City will "provide a variety of life-cycle housing opportunities within the community". Second, the City will "promote and preserve the single-family housing stock as the community's strongest asset". An implementation strategy for the second goal is that the City will identify non-conforming uses within residential districts and take actions to bring them into compliance. NON-CONFORMING USES: Non-conforming uses may continue indefinitely unless the nonconformity or occupancy is discontinued for a period of more than one year, or the nonconforming use is destroyed by fire or other peril to the extent of greater than 50% of its market value, and no building permit has been applied for within 180 days of when the property is damaged. In addition, current regulations do not allow non-conforming uses, including duplexes, to expand. FINDINGS OF FACT: The City Council shall make each of the following findings before granting approval of a request to amend the City Code. They are as follows: a) The amendment is consistent with the comprehensive plan. There are two pertinent housing goals stated in the City's Comprehensive Plan regarding duplexes and single-family neighborhoods. First, the City will "provide a variety of life-cycle housing opportunities within the community". Second, the City will "promote and preserve the single-family housing stock as the community's strongest asset". These proposed amendments would be consistent with the Comprehensive Plan. b) The amendment is in the public interest and is not solely for the benefit of a single property owner. P.132 Page 2 City of Columbia Heights Planning Commission Text Amendment R-2 District November 23, 2005 Case # 2005-1204 The City of Columbia Heights is proposing these City Code amendments because staff feels that they are beneficial to the community. City staff has received numerous complaints and questions regarding duplexes and twin homes, which the City hopes these Code amendments would help alleviate. c) Where the amendment is to change the zoning classification of a particular property, the existing use of the property and the zoning classification of property within the general area of the property in question are compatible with the proposed zoning classification. The properties that will be rezoned will be rezoned to a zoning classification specific to the properties in question. Therefore, the existing use of the properties and the zoning classifications of property within the general area of the property in question would be compatible. d) Where the amendment is to change the zoning classification of a particular property, there has been a change in the character or trend of development in the general area of the property in question, which has taken place since such property was placed in its current zoning classification The trend in this case has been to construct duplexes and twin homes in predominantly single-family districts. The proposed amendments will help protect the single-family housing stock by requiring new duplexes and twin homes to obtain a Conditional Use Permit prior to construction. RECOMMENDATION: Staff recommends rezoning originally constructed duplexes to R-2B and the rest of R-2 to R-2A. Duplexes should be permitted in both R-2B and R-2A as Conditional Uses. Minimum lot size for R-2A should be 12,000 square feet. Minimum lot sizes for R-2B should be 5,100 square feet for lots existing on January 1, 2005, or 12,000 square feet for lots established after January 1, 2005. Motion: The Planning Commission recommends that the City Council approve the text amendments outline in the attached draft ordinance, and the rezoning of those properties pertaining to the matter. Attachments: . Draft Ordinance . Proposed Zoning Map P.133 Page 3 ~ f-' VJ fl:>. (I, Cj~oftCOlUMBIA HEIGHTS D COMMUNITY DEVElOPMENT ZONING MAP LEGEND Zoning DesignntioIl5: R=ld""U.ol. c::J R-l -lIlnsl. YmnUyIlald...UIi CblMl c::J iI/lA-On. ond 'b'.l'ttlI.~rIlcoI~""Ua1D..lrIaL CJ)1l,-1B.an.""dTIIIIFttlI.llyP.=ld,nUolDlllrllt ImmI p,.] _Mulllpl.Fomlly p...Ld:nllolDblrb:t ~ M_MulUpl.FunllyRald<:nllllDl:Ilrllll C:"""I1=lal: ~ ~O':~~~~~~~:I~1 .. OB_Omtrel1!UlI,..aCIlIrb:l "'Iud: IIIIIr.ctO.MludUuO"'ltlct 1nc...Irl.t ~ :~I~:~;~=.1 Publll:: c::JRlShl..,f.W", N<m..cllyL#,u! 1mB Cl~/.rHlll\:lp a.......,,'" l7ooO:"'..IIO",""...,fi>""'~"d.j._p<IN. ~.,_...._"'I/.e"'.,.....<fJ"'G:r./c.l.."J,., 1I"r/llJ::.,.,''''a..io>o.....I'l...J"~''1.d1,,'''''',,tl..I...Jrtr "'.P........f-J'M.~ni.......<<...."mq".."""''''''''''''''''do. """"IIM.>;>.k:oM~.JI"<l.Jl:Ilh.~o....bp"'''' _.~ ~: ';;f::/.\~'61 ::=:::: tl:l:==:~"- "",_D<II:J"'''',H.._.".." _..."""'Ja.....~""'""'_'~..IIo.... _...nor. JRftJ.__,.....,I>oJm'*-'_ .- I ~~~I=~_'lll ~IlJtf#l:lIIlr;a'm"'l (O.U.llhtd.1ll !I.,.,,...., COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of: January 9,2006 AGENDA SECTION: Items for Consideration, Other Ordinances and Resolutions NO: 7 ... A - 2 ORIGINATING DEPARTMENT: Community Development CITY MANAGER'S APPROVAL ITEM: 1St Reading of Ordinance No. 1504, Vacating a portion of the University A venue Frontage Road BY: Jeff Sargent JS DATE: January 5, 2006 BACKGROUND: Atthis time, the City of Columbia Heights is proposing a vacation of the 30-footwide right-of-way for the frontage road located along the east side of University Avenue, extending from 3ih Avenue N.E. to 40th Avenue N.E. Generally, the City would require an applicant with interest in the property to request the vacation, however, there are currently t\~o projects underway in the area that are dependent on the vacation of this right-of-way. Ci1y Staff felt that it would be in the best interest of both projects and in the best interest ofthe general public, if the right-of-way were vacated by the city. There are two projects in the process of receiving the necessary approvals that need the vacated University Avenue right-of-way in order to successfully complete their respected projects. Sama's Inc. is proposing a new restaurant on the southeast comer of University Avenue and 40th Avenue. The vacated right-of-way would give the restaurant much needed space to accommodate on-site parking for their patrons. Without the vacation, the entire project area would need to be reconfigured, possibly making the project economically unfeasible. The second project is the Phase 2 for the Ryland Home/Schafer-Richardson Development. The vacated right-of-way would enable the proposed townhomes to gain a substantial enough setback from the University Avenue street curb, and would also allow the installation of landscaping and required screening. The second component to the proposed vacation of the U niversity Avenue frontage road is adherence to the health and safety of the general public. The University Avenue and 40th Avenue intersection is currently a 5-legged intersection, and is considered a very dangerous intersection by MnDOT. City Staff believes that removing the frontage street in its entirety from this intersection would vastly improve the health and safety of the public using this area. It should be noted that a vacation proposal requires a first and second reading by the City Council, and does not become effective until thirty (30) days after the City Council approves the second reading. RECOMMENDATION: The Plmming mId Zoning Commission held a Public Hearing for the request on January 3, 2006 and voted to recommend City Council approval of the vacation as the request is consistent with City's Comprehensive Plan and zoning standards, with a 3-0 vote. RECOMMENDED MOTIONS: Move to waive the reading of Ordinance No. 1504, there being an mnple mnount of copies available to the public. Move to establish a second reading of Ordinance No. 1504, Vacating a portion of the University Avenue Frontage Road for Monday, January 23,2005 at approximately 7:00 pm in the City Council Chambers. Attachments: Ordinance No. 1504, Planning Report to Council, Location Map COUNCIL ACTION: P.135 ORDINANCE NO. 1504 BEING AN ORDINANCE VACATING A PORTION OF THE UNIVERSITY AVENUE FRONTAGE ROAD The City of Columbia Heights does ordain: _ Section 1: The City of Columbia Heights hereby vacates a portion of the public street over, across, and under the following described property, to wit: That past of University Avenue (Trunk Highway No. 47) lying NOlih of the westerly extension of the south line of Block 90, COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS, Anoka County, Minnesota, South of the south line of 40th Avenue N.E. and East of the following described line: Beginning at the southwest comer of said Block 90; thence South 89 degrees 56 minutes 00 seconds West, assumed bearing, along the westerly extension of the south line of said Block 90 a distance of 32.00 feet; thence North 00 degrees 41 minutes 54 seconds West, a distance of 440.00 feet; thence North 00 degrees 59 minutes 24 seconds West, a distance of 585.00 feet; thence North 02 degrees 21 minutes 12 seconds West, a distance of 870.58 feet, more or less, to the south line of said 40th Avenue N.E. and there terminating. Section 2: The vacation of the right-of-way described above shall be subject to the following condition: Section 3: The east 30.00 feet of University Avenue Northeast lying northerly of the northerly right-of-way line of 3ih Avenue, and lying southerly of the westerly extension of the northerly line of Lot 5, Block 90, Columbia Heights Annex to Minneapolis, according to the recorded plat. This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Mayor- Gary L. Peterson Patricia Muscovitz, CSM/Deputy City Clerk P.136 CITY OF COLUMBIA HEIGHTS PLANNING REPORT CASE NUMBER: 2006-0101 DATE: December 21 , 2005 TO: Columbia Heights Planning Commission APPLICANT: City of Columbia Heights LOCATION: University Avenue between 3th Ave. and 40th Ave. REQUEST: Vacation of University Ave. Frontage Road PREPARED BY: Jeff Sargent, City Planner Introduction At this time, the City of Columbia Heights is proposing a vacation of the 30-foot wide right-of-way for the frontage road located along the east side of University Avenue, extending from 3th Avenue N.E. to 40th Avenue N.E. Generally, the City would require an applicant with interest in the property to request the vacation, however, there are currently two projects underway in the area that are dependent on the vacation of this right-of-way. City Staff felt that it would be in the best interest of both projects and in the best interest of the general public, if the right-of-way were vacated by the city. Planning Considerations There are two projects in the process of receiving the necessary approvals that need the vacated University Avenue right-of-way in order to successfully complete their respected projects. Sarna's Inc. is proposing a new restaurant on the southeast corner of University Avenue and 40th Avenue. The vacated right-of-way would give the restaurant much needed space to accommodate on-site parking for their patrons. Without the vacation, the entire project area would need to be reconfigured, possibly making the project economically unfeasible. The second project is the Phase 2 for the Ryland Home/Schafer-Richardson Development. The vacated right-of-way would enable the proposed town homes to gain a substantial enough setback from the University Avenue street curb, and would also allow the installation of landscaping and required screening. The second component to the proposed vacation of the University Avenue frontage road is adherence to the health and safety of the general public. The University Avenue and 40th Avenue intersection is currently a 5-legged intersection, and is considered a P.137 City of Columbia Heights Planning Commission University Ave. Frontage Road December 21, 2005 Case # 2006-0101 very dangerous intersection by MnDOT. City Staff believes that removing the frontage street in its entirety from this intersection would vastly improve the health and safety of the public using this area. Consistency with Comprehensive Plan Two goals of the Comprehensive Plan in regards to transportation are to "embrace transit as a means to improve the livability and diversity of Columbia Heights" and to "provide for safe and efficient alternative modes of transportation", The proposed vacation would adequately meet these goals, as it would make the intersection a safer place for pedestrians, improving livability, and providing a safe mode of transportation. Findings of Fact Zoning Code Section 9.104 (I) requires that the City Council make each of the following findings before vacating a street, or other public alley or right-of-way: 1. No private rights will be injured or endangered as a result of the vacation. The proposed vacation would in no wa Y be injurious or endangering to any private rights. The vacation would actually be beneficial to the public, as it would enable the construction of a new restaurant and housing within the City of Columbia Heights. 2. The public will not suffer loss or inconvenience as a result of the vacation. As stated previously, the proposed vacation will be beneficial to the public as it would make the intersection of University Avenue and 40th Avenue a safer, more controlled intersection. The only inconvenience derived from this vacation would be motorists who are used to traveling on the frontage road to gain access to properties to the south of 40th A venue. During the construction process of the Ryland Home/Schafer-Richardson Development, a portion of this frontage road has been blocked off from public access. The only parties affected at this point are the employees of ME Global. The City has contacted MR Global in regards to this proposed vacation, and they have no problems with it as long as they are given proper access to their site. Proper access will be given to them, with the specifics worked out through both the Sarna Restaurant and Ryland Homes projects. Recommendation Motion: That the Planning Commission recommends approval of the requested vacation of the University Avenue frontage road as described herein based on following conditions of approval that have been fo.und to be necessary to protect the public interest and ensure compliance with the provisions of the Zoning and Development P.138 Page 2 City of Columbia Heights Planning Commission University Ave. Frontage Road December 21, 2005 Case # 2006-0101 Ordinance, including: 1. The closure and removal of the existing University Avenue frontage road shall be the responsibility of the developers for both the Sarna Restaurant and the Ryland Home/Schafer-Richardson Development. The details on who is responsible for what portion will be settled within the final approvals for each project. 2. The second reading of the proposed vacation will not occur until the City receives the Commissioner's Letter from the state approving the release of the state-owned right-of-way to the City of Columbia Heights. 3. The approval of the vacation is contingent on the utility companies (namely CenterPoint Energy, Comcast Cable, Qwest, and Xcel Energy) giving approval of the vacation. Attachments . Location map . Survey . Legal Description of Vacated right-of-way . Draft Ordinance P.139 Page 3 Jeff .$a.fgf:irl.(~ .20Q4~8$~-L=72.?_univ~y~~___c.L.p:~{ F~ ~~ I- ~~, <il ~ t-J~: ~ :~T ~ ~~.:;. ., , :iil::i ? ~ rl'~ / I ~~ i:0 : .~~ I~@'~~'s ~ BLm:K 1Q .:: t= =tn "tJ I-- ~ '" +-1 CaLVI' Kurt M. Klach. MN L1cena. No. 2JIleB L II ::1 ~ " L =b ~~:L 6'OO"W).-:'~.""", ~..~tl. ~ ,gD .... s69ti ~.oo,/' .,.. : t1 P." diU::. ,,1::. J ,-..... l/1IRnJ "0" l a 100 , ' SCALE IN FEET 1~{jTH A'y't:NiiE i~.E, ::l:lt':''' t:.a NE All! 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MN. 55:313 t Kt.fl.JSIS'I'Q LTD 1 \.--.-/ P.140 i~fF:.~?r~i~rjt::.p~s~:Y~~=Q6Jy'~rsirY:~'9,~ . . ..... ."'.. ......cp~g~1 : PROPOSED DESCRIPTION That part of University Avenue (Trunk Highway No. 47) lying North of the westerly extension of the south line of Block 90, COLUMBIA HEIGHTS ANNEX TO MINNEAPOLIS, Anoka County Minnesota, South of the south line of 40th Ave. N.E. and East of the following described line: Beginning at the southwest comer of said Block 90; thence South 89 degrees 56 minutes 00 seconds West, assumed bearing, along the westerly extension of the south line of said Block 90 a distance of32.00 feet; thence North 00 degrees 41 minutes 54 seconds West, a distance of 440.00 feet; thence North 00 degrees 59 minutes 24 seconds West, a distance of585.00 feet; thence North 02 degrees 21 minutes 12 seconds West, a distance bf870.58 feet, more or less, to the south line of said 40th Avenue N.E. and there terminating. G: ISchafer RichardsonI2004-898-L '_Technical DataIDesc- Vac-University. doc P.141 COLUMBIA HEIGHTS - CITY COUNCIL LETTER AGENDA SECTION: NO: Other Business 1.C. ~ , ITEM: Elected Official Out of NO: State Travel Meeting of: January 9, 2006 ORIGINATING DEPARTMENT: CITY MANAGER'S APPROVAL BY:Wdt;1J~ DATE: BY: Gary Peterson DATE: January 4, 2006 Background: A law was passed during the last Legislative session requiring governing bodies to develop a policy controlling travel outside the State of Minnesota for applicable elected officials by January 1,2006. The City of Columbia Heights adopted an Elected Officials Out-of-State Travel Policy on November 14,2005, as attached. Mayor Peterson has requested authorization for expenses to attend the National League of Cities 2006 Congressional City Conference from Saturday, March 11 to Wednesday March 15,2006 in Washington, D.C. Agenda for the conference is attached. Representatives for Minnesota will meet on SlUlday evening, and with members of the Minnesota Congressional delegation on Wednesday. Estimated costs as required are: . Registration . Housing . Airfare . Meals . Ground transportation Total $400 $600 (four nights) $350 $200 $200 $1,750 Payment may be made in advance for registration, airfare, and lodging if specifically approved by the Council. Otherwise, all payments will be made as reimbursements. The 2006 adopted budget for :Mayor-Council includes: $500 10 1-41110-3105 (for conference registration) $500 101-41110-3320 (for transportation, lodging, meals and other related items) In 101-41110-8100, contingencies, $1,800 is also available. Recommended Motion: Move to approve attendance of Mayor Peterson at the 2006 League of Minnesota Cities Congressional City Conference in Washington: DC, March 11 to March 15,2006, as budgeted monies are available, and to authorize payment in advance for registration, airfare and lodging and provide reimbursement for meals and incidental costs in accordance with limitations and guidelines outlined in the city's policy for out-of-state travel by city employees. COUNCIL ACTION: P.142 CITY OF COLUMBIA HEIGHTS ELECTED OFFICIALS OUT-OF-STATE TRAVEL POLICY The City of Columbia Heights recognizes that its elected officials may at times receive value fromtraveling out of the state for workshops, conferences, events, and other aSSigIIDlents. This policy sets forth the conditions under which out-of-state travel will be reimbursed by the City. General Guidelines 1. The event, workshop, conference, or assignment must be approved in advance by the City Council at an open meeting and must include an estimate of the cost of the travel. In evaluating the out-of-state travel request, the COlIDCil will consider the following: . Whether the elected official will be receiving training on issues relevant to the city or to his or her role as the Mayor or as a council member. . Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the City or on the official roles of local elected officials. . Whether the elected official will be viewing a city fa.cility or function that is similar in nature to one that is currently operating at or under consideration by the City, where the purpose for the trip is to study the facility or function to bring back ideas for the consideration of the full council. . Whether the elected official has been specifically assigned by the Council to testify on behalf of the city at the United States Congress or to otherwise meet with federal officials on behalf of the city. . Whether the city has sufficient funding available in the budget to pay for the cost of the trip. 2. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 3. The city may make payments in advance for airfare, lodging, and registration if specifically approved by the council. Otherwise, all payments will be made as reimbursements to the elected official. . 4. The City will reimburse for transportation, lodging, meals, registration, and incidental costs using the same procedures, limitations and guidelines outlined in the city's policy for out-of-state travel by city employees. DATE OF ADOPTION: November 14,2005 P.143 A United Voice for Cities and Towns In 2006, the 109th Congress and the President will focus on a range of issues that matter to America's cities, villages, and towns. ; From telecommunications tax reform to emergency preparedness and response, fro,m federal tax reform to funding for affordable housing, from protecting local programs in the federal budget process to managing rising health care-costs, city and town leaders need to be well infOlmed and well positioned to ensure the b~st outcomes for their communities on critical issues. The National League of Cities provides the resources, the connections, and the collective power to help city leaders have an impact on Capitol Hill. And, the 2006 National League of Cities Congressional City Conference, March 11-15, 2006, in \Vashington, DC, offers the best opportu,nity to lea.rn about the issues, present a strong and unified municipal voice in Congress, develop and strengthen relationships with members of Congress, and advocate local positions on key priorities. The Action Plan Sunday, March 12 City officials gather at the Hilton Washington imd Towers for leadership meetings, policy discussions, and legislative briefings to learn about current federal issues and priorities for America's cities and towns. Monday, March 13 NLC's leaders and general session speakers set the stage for the action to come by outlining the opportunities and challenges and building capacity to mal<e a difference on key federal issues. Tuesday, March 14 , President Bush and Congressional and administrative leaders are invited to discuss their priorities and reactions to the National League of Cities agenda. The program will wrap up with a closing general session to review the agenda and confirm plans for City Lobby Day. Wednesday, March 15 - City Lobby Day Buses take all conference delegates to the Capitol for strategic meetings with Congressional leaders to talk about NLC's priorities for federal action and expectations of Congress and the Administration. Be part of the national voice of America's cities and towns in 2006. I rlf\f\r,., . I',""., I" "II ,., . -. Tne LUUO GongresslOnal Glty L;onterence WIll teature general sessions, workshops, and strategy meetings built around NLC's lobbying priorities for the second session of the 109th Congress. Key issues likely to be on federal agenda in 2006 include: Local Government Franchise Authority Local governments' authority to grant franchises for the delivelY of video programming is under attack at both the state and federal levels. At stake is the fundamental authority to manage and collect franchise fees for use of local rights of way. City officials must be prepared to refute industry arguments that local franchising impedes competition and to make the case for local management of municipal rights of way. Federal Tax Reform The President's Advisory Panel on Federal Tax Reform included in its recommendations the elimination of the deduction for state and local property, income, and sales taxes. If enacted, this would impose a federally mandated double taxation on taxpayers in cities and towns throughout the country. Congress is likely to address this and other tax reform proposals during the coming year, and city leaders need to be prepared to protect local revenue in that process. Eminent Domain for Economic Development . Both Congress and many state legislatures are considering legislative proposals to constrain local governments' use of eminent domain in the wake of the Supreme Court decision in the Kelo v. City of New London case. That decision affirmed that exercising eminent domain for economic development is a "public" use. Sessions will cover the latest developments on the federal and state levels and strategies for managing this politically charged issue. Spectrum for Public Safety . Local recovery efforts during Hurricane Katrina underscored the need for reliable, interoperable communication systems for local emergency response. Congress is addressing proposals to set a specific date for the release of broadcast spectrum that can be desigrtated exclusively for public safety purposes and to authorize funding for interoperable public safety communications equipment. Community Development and Affordable Housing Despite NLC's success in preserving the Community Development Block Grant (CDBG) program in the Department of Housing and Urban Development and securing increased funding for Section 8 Housing Vouchers this year, these programs will face continued challenges in the next federal budget. The Administration will continue to push its Strengthening America's Communities Initiative to combine, cut, and move CDBG, and to reform the Section 8 program to contain its increasing costs. The Fiscal Year 2007 Federal Budget ' The next federal budget will face intense pressure including the cost of rebuilding communities devastated by recent hurricanes, continued support for the war in Iraq, the cost of implementing the President's proposed tax cuts and Social Security reform, and achieving the President's promised deficit reduction goals. This means that federal programs important to cities and towns including CDBG, housing, public safety, homeland security, and . education could be under attack in the budget process. Telecommunications Tax Reform The migration of telecommunications services to a non-taxed, Internet platform will continue to shrink traditional sources of revenue for cities and townS across the country and lead to inequitable tax treatment of telecommunications services based on the delivery technology rather than the service provided. At the same time, telecommunications companies argue that taxes on telecommunications services are too high and that the collection and administration of local telecommunications taxes must be strearnlined and centralized at the state level. As a result, pressure for reform of telecommunications taxes is increasing on both the federal and state levels. Health Care Reform The rising cost of providing health care benefits to employees has had a dramatic impact on municipal budgets. Recommendations by an NLC Health Care Task Force to address the cost of health care will be the basis for increased federal advocacy for health care reforms in the coming year. Educational Reform The No Child Left Behind Act is scheduled to be reauthorized next year. An NLC Task Force has developed a set of recommendations for reforming the Act to close the gap between its requirements and feasible implementation. City officials - many of whom are blamed when schools fail- must be prepared to advocate for needed reforms and for the funding required to meet Act's requirements. '. ,~ V l~~*~he NLC website at www.nlc.org for fP. 14 5r updates on key issues and advocacy priorities. \ The Conference will provide a range of education, networking, and strategy sessions to maximize the value of this event for city officials. This preliminary schedule provides an outline of major events during the conference to help delegates make travel plans. Saturday, March 11 . 9:00 a.m. - 5:00 p.m. Leadership Training Seminars 5:30 p.m. - 6:45 p.m. Orientation to the Conference for First Time Attendees . 5:30 p.m. - 7:00 p.m. Constituency and Special Group Meetings Stmday, March 12 9:00 a.m. -12:30 p.m. Policy and Advocacy Committee Meetings Community and Economic Development (eED) Information Technology and Communications (ITC) Trallsportation Infrastructure and Services (TIS) 9:00 a.m. - 5:00 p.m. NLC Board of Directors Meeting NLC Advisory Council Meeting Leadership Training Seminars 1:30 p.m. - 5:00 p.m. Policy and Advocacy Committee Meetings Energy, Environment, and Natural Resources (EENR) . Finance, Administration, and Intergovernmental Relations (FAIR) Human Development (HD) Public Safety and Crime Prevention (PSCP) 5:15 p.m. - 7:00 p.m. Constituency and Special Group Meetings Monday, March 13 7:30 a.m. - 9:00 a.m. Steering Committee Work Sessions Community and Economic Development (CED) Information Technology and Communications (ITC) Transportation Infrastructure and Services (TIS) Celebrate Diversity Breakfast Opening General Session Roundtable Networking Lunch Steering Committee Work Sessions Energy, Environment, and Natural Resources (EENR) Finance, Administration, and Intergovernmental Relations (FAIR) Human Development (HD) Public Safety and Crime Prevention (PSCP) Workshop Sessions General Session State League Caucuses and Receptions Constituency and Special Group Meetings/Events 8:45 a.m. -10:15 a.m. 10:30 a.m. - Noon Noon - 1:30 p.m. 1:45 p.m. - 3:15 p.m. 3:30 p.m. - 4:30 p.m. 5:00 p.m. - 6:30 p.m. Tuesday, March 14 9:00 a.m. -10:30 a.m. General Session 10:45 a.m. -12:15 p.m. Workshop Sessions 12:30 p.m. - 2:00 p.m. Roundtable Networking Lunch 2:15 p.m. - 3:30 p.m. Workshop Sessions 3:45 p.m. - 4:30 p.m. Closing General Session 5:15 p.m. - 6:30 p.m. State League Caucuses and Receptions 6:30 p.m. - 8:00 p.m. Reception and The Capitol Steps Wednesday, March 15 7:00 a.m. -11:00 a.m. City Lobby Day on Capitol Hill Visit the NLC website at www.n1c.organdreadNation.sCities Weekly for updates on specific program plans. P. 14 6 5peClai ~vents . Monday, MaTch 13 Celebrate Diversity Breald'ast 8:45 a.m. -10:15 a.m. Fee: $40 ($50 on site) The 20th annual Celebrate Diversity Breakfast will feature a keynote speaker who will provide a perspective on "diversity" issues facing America's cities and towns. The breakfast is sponsored by five NLC constituency groups. Tuesday, MaTch 14 The Capitol Steps 7:00 p.m. - 8:00 p.rn. The Capitol Steps will perform on Tuesday as part of a conference wrap up to energize the delegates for City Lobby Day on Wednesday morning. This troupe of former Congressional employees provides bi -partisan fun for everyone. Dates to Remember Febru~-y 6, 2006: DeadliY'le for adva..lJ.ce regl.-Stration and housing requests. All requests must be post- marked by this date. After this date, all delegates must register on -site at higher rates. February 6, 2006: Deadline for Cancellations. Cancellation letters must be postmarked by this date and are subject to a $50 cancellation fee. There are no refunds for cancellations after this date. How to Register To register for the 2006 Congressional City Conference, fill out the registration form and return it with your check, city purchase order, iir credit card information to the NLC Meeting Services, postmarked by February 6, 2006, or register online at www.n1c.org. * Each delegate, guest, speaker, member of the press, and any other conference participant must register. There is a $75 youth delegates fee. There is no charge for press registrations with proper press credentials. * No telephone registrations or cancellations will be accepted. * Payment (check, city purchase order, or credit card) must be included with advance registrations. * People unable to meet the February 6 deadline will have to register on-site at the meeting and make their own hotel reservations. Refunds will be made for cancellations received by February 6, 2006, subject to a $50 cancellation charge. Cancellation letters must be postmarked by this date. No telephone cancellations will be accepted. No partial refunds will be made if you decide not to attend particular functions. Hotels * If you need hotel accommodations, please check the appropriate box on the registratibn form. * NLC will make a hotel reservation for you when you register for the conference. * Rooms will be assigned on a first come, fIrst served basis. * All conference sessions will be held at the Hilton Washington Hotel. These special institute seminars are offered to delegates for a separate registra- tion fee. Space is limited and available on a first-come, first-served basis. FULL-DAY SEMINARS Evaluate your own performance by asking Saturday, March 11, 2006 yourself key questions: What are we doing? How are we doing? How do we lead change? L01: Community Meetings: Examine those key leadership attributes of Practical Tools for Effective Public vision, participation, collaboration and inspi- Forums ration in an effort to build public trust in 9:00 a.m. _ 5:00 p.m. your performance leadership. Registration Fee: $160 Instructor: Competency: Collaborator Kevin Baum, Founder and Principal, Explore how to engage citizens in a positive, InCentergy, Austin, Texas productive forum. Learn practical tools, L05: Community Leadership and techniques and tips for effective public meet- System Change ings and recognize when community meet- -1:30 p.m. - 5:00 p.m. ings are most useful. Know how to plan Registration Fee: $100 successful meetings and how to make the Competency: Catalyst sessions more productive as you learn how to prepare and design a meeting. Too often communities embark on a signifi- cant change with the goal of enhancing serv- Instructors: ices and supports to the community, only to Pam Plumb, Principal, Pam Plumb & ask, "When did this become so difficult?" Associates, Portland, Maine Elected officials are expected to lead a Dee Kelsey, Principal, Dee Kelsey & change process but are rarely given the tools Associates, Portland, Maine to ensure success of their efforts, Examine LOZ: Building Accountability and your role as a local community leader as you Commitment: The Restoration of focus on current changes and their chal- Community lenges in your community. 9:00 a.m. - 5:00 p.m. Instructor: Registration Fee: $160 Gary DeCarolis, President, Center for Competency: Competent Practitioner Community Leadership, Burlington, Broaden your set of tools for building Vermont accountability and commitment in your L06: Diversity Awareness: More than community as you develop a road map for Just Black and White creating a culture of accountability back 1:30 p.m. - 5:00 p.m. home. Rethink the way you integrate the Registration Fee: $100 'doing' and 'managing' of your work as a Competency: Collaborator local leader. Learn new tools to change the conversation, so in effect you can change the 'Hold up the mirror' and explore the many community. differences that are present around your everyday experience. Take a deeper look at Instructor: biases, stereotypes and assumptions. Craft Bill Brewer, Trainer and Director of an action plan to leverage diversity both Client Relations, Designed Learning, inside and outside your daily activities as a Q-Aford, Ohio local city leader. Discover unique ways to integrate diversity, making it a process that is part of an everyday way of doing business as a city official. Instructor: Floyd 'Sonny' Massey ill, Principal, SO KAKI & Associates, Corona, California MORNING SmI.lINA.RS Saturday, March 11, 2006 L03: Developing an Effective Emergency Preparedness Plan 9:00 a.m. - Noon Registration Fee: $100 Competency: Competent Practitioner Is your community ready? Is your plan up- to-date and does it fully cover the short term operations of restoring vital services to the community, as well as the long term focus of restoring the community to a normal or improved condition? Examine the key com- ponents of an Emergency Preparedness Plan and your responsibilities as a local city official. Instructor: Robert Zienkowski, City Manager, City of Brunswick, Ohio AFTERNOON SEMINARS Saturday, March 11, 2006 L04: Building Public Trust through Performance Leadership 1:30 p.m. - 5:00 p.m. Registration Fee: $100 Competency: Cornerstone Leaders who want to win back public trust must do so by achieving performance results that matter to citizens and stakeholders. L07: Managing Communication Style Differences 1:30 p.m. - 5:00 p.m. Registration Fee: $100 Competency: Communicator Individuals have different predispositions and preferences in communication styles, particu- larly in stressful conditions. Assess your own communication style by examining different styles under both 'calm' and 'storm' condi- tions. Identify different communication styles, appreciate their unique contributions and challenges, and become more adept in working with them to manage interactions with others in a constructive manner. Instructor: Dr. Neil Katz, Director of Organizational Training and Development, Executive Education, Maxwell School of Citizenship and Public Affairs, Syracuse University, Syracuse, New York P.147 FULL-DAY SEMINAR Sunday, March 12, 2006 LOB: Negotiation Skills and Strategies 9:00 a.m. - 5:00 p.m. Registration Fee: $160 Competency: Collaborator It is true that high quality negotiation skills are a key factor in meeting needs, particular- ly in an environment of scarce resources and increased competition. Examine the strengths and limitations of your current negotiation style, explore the advantages of negotiation preparation, and develop compe- tence in utilizing an interest-based process for negotiations to achieve substantive, pro- cedural and relationship outcomes. Instructor: Dr. Neil Katz, Director of Organizational Training and Development, Executive Education, Maxwell School of Citizenship and Public Affairs, Syracuse University, Syracuse, New York MORNING SEMINARS StUlday, March 12, 2006 L09: Five Steps to a Great Meeting with Effective Parliamentary Procedure 9:00 a.m. - Noon Registration Fee: $100 Competency: Cornerstone Recognize the mechanics of leading a great meeting. Learn how to handle both the basic and essential parliamentary processes to han- dling motions, amendments, taking votes and handling debate. Engage in the opportunity to exercise judgment in posed difficult situa- tions to craft solutions based on the principles that have governed the democratic process. Instructor: Wally Carson, Trainer, A Great Meeting, Inc., Silver Spring, Maryland LiO: Leading Your Community Through Effective Strategic Communications 9:00 a.m. - Noon Registration Fee: $100 Competency: Communicator Whether you are a veteran elected official or new to public service, understanding the intricacies of message development and the media can ensure you are successful in office. Learn bow to develop your message, communicate with the media, and crEate an effective communications campaign. Learn valuable strategies to get your message out to your constituency and opinion leaders to further your policy agenda and ensure com- munity success. Instructor: Marcelo Gaete- Tapia, Senior Director of Programs, National Association of Latino Elected Officials Education Fund, Los Angeles, California Lll: Community Branding: Whose Job Is It? 9:00 a.m. -Noon Registration Fee: $100 Competency: Catalyst Learn how to help guide your community to its preferred future through a community branding initiative that marshals the resources of your community to their best use. Understand brand marketing, what it is, and its value and unique application to communities. Learn the skills and steps necessary to make your community unique. Learn from case-studies and explore the development of strategic branding applica- tions for your community. Instructor: Don McEachern, CEO, North Star Destination Strategies, Nashville, Tennessee LTI LUNCHEON Sunday, March 12, 2006 LiZ: Leadership Luncheon Noon -1:30 p.m. Registration Fee: $40 Platinum, Gold, Silver, and Bronze recipi- ents in the NLC Certificate of Achievement in Leadership program will be recognized. Facilitators: Leadership Training Council AFTERNOON SEMINARS Sunday, March 12, 2006 Li3: Building Communities from the Inside Out: An Asset Approach 1:30 p.m. - 5:00 p.m. Registration Fee: $100 Competency: Competent Practitioner Rediscover community strengths and assets as the foundation for community building, rather than focusing on the needs, problems, and deficiencies. Learn practical approaches to increasing citizen involvement, building resident ownership and strengthening neigh- borhood pride. Learn how city governments can surface new community leaders and engage them in community rEuEwal and community asset development. IllStructor: Henry Moore, Faculty, Asset-Based Community Development Institute, Northwestern University, HMBC, Inc., Savannah, Georgia Li4: Local Elected Officials Guide to Managing Media Mania 1:30 p.m. - 5:00 p.m. Registration Fee: $100 Competency: Communicator Local leaders need to handle media inquiries with confidence by communicating simply and precisely in a language that conveys leadership, competence and integrity. Learn to focus on what the- media wants and 11eeds; learn how to work with reporters to achieve your communication goals. Learn tech- niques to be proactive, provide timely and accurate facts, and avoid reporters' traps. Instructor: Beverly R. Silverberg, President, Beverly Silverberg Communications, Inc., Hyattsville, Maryland LiS: Performance Leader: Taking Responsibility for Results 1:30 p.m. - 5:00 p.m. Registration Fee: $100 Competency: Cornerstone Discover a simple model of what it takes to be a successful performance leader and out- line action steps to enhance your personal effectiveness as a leader. Performance leaders exercise power. Power is making decisions that people implement through their actions and are then held accountable for the results. Instructor: Lyle Sumek, President, Lyle Sumek Associates, Inc., Heathrow, Florida NONPROFIT OR U.S. POSTAGE PAID PERMIT NO. 4815 WASHINGTON, I National League of Cities Institute 1301 Pennsylvania Avenue, N.W Washington, D.C. 20004 ******************AlJTO**ALL FORAADC 553 00164931 BRUCE NA'\NROCKI COUNCJL :ME1'villER 590 40TH AVE NE COLUlVIBV\HEIGHTS lVIN 55421-3835 T26 PI 1.111111.1,11..1,11.1,1111111 i .1..11111111 !.I. 1 .11i11....III,1 P.148 '! ,~:,,;~~.!~:~~~~<1~fi~{?'~~~~-~;/'~~.ff.1~~~~1{:~ :E1 )~~,~,j tj:~\{l -v' ~,;,f':1~"'~1~~~1; I;;~"i~t~- l:~- ~~l\ f~~wl-.~~j ~~\~'r~'~~~_~1~;~~t~lftJ~~.\ I nf~~~~~~W~:;~4:~~~- i,~~~[~ : .:~~;:~t::i~~q:2.~iJ.~~~: ~l~."~~~~~~:~'~:.~:~ :~~~!.:f1~~ijtj~.':? '~,J:~~>;1:tr<,l:-c': ~;" ~'{l;.ri> \:" ~,IJ,h:,J ~11L.- I D.lt~ ~~ ,\f:,.1 ,,;;L., dl~~,:3) t\~.~~i2)~Jl;.'~~;t;?~;,., ;)1; ,t]YJ1-.lL .it .i, ;'1: . Fo"f,'p~s~er~eg!s!r~~on a,niLHous\n~ ~se!.~~ti ~',...'I:~1 _~/~:~)~1' ',"',.',,;":. '~'1~:,"F':I. .~,'.~~_'.~ "l~'.-.:"~":", .,:~~-~'j._"~,_Gt.~':'_~:',,7r~~-""~'>;:o.~.,,, '_:~'".>.:=:"t~:<'~i>:~,:<:::'..,k'I,~;..i~.:,,:.;{1~1~!2!~/::$: No housing or registration will be processed without accompanying payment in fulL Are you a newly elected official? Size of city? Name Title City/Organization Mailing Address City Phone Sex Card Holder Name Card Holder Signature Additional Credit Card Authorization: For hotel deposit only if different than the credit card number listed above. (Expiration date must be 03/06 or later, per hotel requirement.) VisalMC/ AMEX #: Card Holder Name Card Holder Signature Return Conference Registration and Housing Form to: Fax: 703-631-6288 (Credit Card and Purchase Orders Only - No Checks) Mail: NLCMeetingServices.c! 0 J. Spargo & Associates, 11212 Waples Mill Road, Suite 104, Fairfax, VA 22030 For more information and/or changes: Phone: 888-319-3864 or 703-449-6418 Email: nlccccregandhousing@jspargo.com Office use only: Payment Check#' Amount _ P. 14 9 _ Office use only: Hotel Subblk Cate Rate_ ~~:~r;:m0i~~~;~;~;~"~-:- - - _. - - -.,~'~::-\:-~;:.,.~_:~-~.~~:-,.~~-.~~.~:.,~ - - - - -":~;l~~::'~.:~~ic~;W~~,1,:,~;;~~';%~'f:~1:~Jf:~~:;~~~~~~~;?-Ni~~S~~;;~~~1H~~~;'i,;~~fkMi3~~(:::~};:~;~t:1.'~~ State Zip Fax Email Spouse/Partner Name* ($35 fee) "Spouse/Partner not eligible for a separate holel room Child Name (14 and under, no fee) Age Youth Delegate*' (15-18, $75 fee) Age "Local officials are encouraged to reg~ter yauth as active participants in Ih~ conference to contribute to NLC', youth agenda. If the youth delegate requires hotel accommodations separate from YOUr!, attach the reg~tration form with your completed form. Youth Chaperone Name ($75 fee) Age Special Conference Rates SG $35 Spouse/Partoer (non-refundable) $ 7 $75 Youth Delegate $ 8 $75 Youth Chaperone (not applicable to elected officials) $ Advance Registration Fees (postmarked by February 6, 2006) 5 $335 First Time Attendee $ 1 $400 NLC Member City (On-site rate is $450 after 2/6/06) $ 2 $400 Associate Member . (On-site rate is $450 after 2/6/06) $ 3 $520 SML Member City (On-site rate is $580 after 2/6/06) $ 4 $620 Non-Member/Other (On-site rate is $665 after 2/6/06) $ Registration for Leadership Training Institute Seminars (Saturday, March 11, 2006) You must be registered for the conference in order to attend. L1 $160 Community Meetings: Practical Tools for Effective Public Forums $ L2 . $160 . Building Accountability and Commitment: The Restoration of Community $ 13 $100 Developing an Effective Emergency Preparedness Plan $ L4 $100 Building Public Trust through Performance Leadership $ . L5 $100 Community Leadership and System Change $ L6 $100 Diversity Awareness: More Than Just Black and White $ L 7 $100 Managing Communication Style Differences $ Registration for Leadership Training Institute Seminars (Sunday, March 12, 2006) You must be registered for the c01!ference in order to attend. L8 $160 Negotiation Skills and Strategies $ L9 $100 Five Steps to a Great Meeting with Effective Parliamentary Procedures $ L10 $100 Leading Your Community through Effective Strategic Communications $ L11 $100 Community Branding: Whose Job Is It? $ L13 $100 Building Communities from the Inside Out: An Asset Approach $ 114 $100 Local Elected Officials Guide to Managing Media Mania $ L15 $100 Performance Leader: Taking Responsibility for Results $ Special Events Pi $40 Celebrate Diversity Breakfast (On-site rate is $50 after 2/6/06) $ L12 $40 Leadership Luncheoo $ Constituency Group Events . You must be registered for the conference in order to attend. . Al $35 APAMO Activity Fee Gl $35 GLBLO Activity Fee Hi $45 HELO Activity Fee Nl $85 NBC-LEO Activity Fee U1 $0 DCC (Check if Attending) Wl $45 WIMG Luncheon Total Registration Fee: $ $ $ $ $ $ $ Registration Cancellation Policy: All requests must be received in writing, postmarked by February 6, 2006, and are subject to a $50 cancellation fee. No partial refunds will be made if you decide not to attend particular functions. No registrations or cancellations will be accepted by telephone. No cancella- tions will be accepted after February 6, 2006 Hotel Reservations: You must be registered to reserve a hotel room. To guarantee your room, all hotels require one night'. deposit plus tax, per room 21 days prior to your arrival. This is required even if you plan to arrive hi 6:00 p,m. If accommodations are not guaranteed 21 days in advance, the reservation will be cancellec o Please make my hotel reservation as indicated below. o I do not require hotel accommodations at any of the hotels listed belm o Please contact me regarding suite information. Arrival Date: _/ _/ _ Departure Date: _/ _/_ Some f.ote& charge an early departure fe. Conjirm your arrival and departure dates are correct I NLC Meeting Smices and Hotel conjirmaMns o Single (1 person/l bed) 0 Smoking o Double (2 people/l bed) 0 Non-Smoking o Double/Double (2 people/2 beds) Hote& atiempt to provide room type preference but it ~ not guaranteed. Sharing My Room With: m~ ~ for hotel chech-in purposes) Special Housing Request (e.g., wheelchair accessible rooms, etc.): If you have special housing or transportation needs, please contact NLC Meeting Services. Hotel Choices: Indicate your first-choice hotel with the number "1". Number the other hotels from "2" to "15' order of your preference. The hotels below are listed in order of proximity to host hoteL "Hilton Washington & Towers ("Hilton Wash") is the headquarters hulel. Sgl/Dbl $209/$229 $239/$259 $189/$209 $175/$175 $155/$155 $180/$180 $183/$183 Room Dates: Room Type Preference: Sgl/Db _ Westin Embassy Row $190/$1 _Omni Shoreham $199/$1 _Renaissance Mayflower $212/$2 Westin Grand $190/$1 _ St. Gregory Hotel $194/$1 Beacon House $185/$1 _ Capital Hilton Std Rrn $209/$2 _ Capital Hilton Club LvI $239/$2 Hotel Deposit: All major credit cards with expiration date of 03/06 or later are accepted at the conference hote All checks, government purchase orders, vouchers or claims must be submitted to the hotel with digit REG ill indicated on NLC Meeting Services confirmation FOUR WEEKS prior to you arrival but are subject to hotel approval. Registration Fee Payment Information: {You must check one of the options below.] o Charge my REGISTRATION FEES to VISA, MasterCard or AMEX listed below o Check for REGISTRATION FEES made payable to National League of Cities o Purchase Order for REGISTRATION FEES - copy must be enclosed & payment must h received by March 3,2006 Hotel Deposit Payment fu..fonnation: {You must check one of the options below.] . o Charge my HOTEL DEPOSIT to the credit card listed below o Check for HOTEL DEPOSIT - please submit to hotel address noted on confirmation FOUR WEEKS prior to your arrival- subject to hotel approval o Purchase Order for HOTEL DEPOSIT - submit to hotel address noted on confirmation FOUR WEEKS prior to your arrival- subject to hotel approval Credit Card Authorization: NLC Meeting Services is authorized to use the card below to pay all applicable registration fees a guarantee my hotel reservation. I understand that one night's room charge will be billed through card if I fail to show up for my assigned housing on the confirmed date, unless I have cancelled n reservation with the hotel at least 72 hours in advance. Hilton Wash Std Room* Hilton Wash Club Level* Churchill _ Courtyard by Marriott _Jurys Normandy _Jurys Washington _ Hilton Wash Embassy Row VisalMC/ AMEX #: Exp. Date Exp. Date_ COLUMBIA HEIGHTS - CITY COUNCIL LETTER AGENDA SECTION: NO: Other Business 7-C-2 ITEM: Elected Official Out of NO: State Travel Meeting of: January 9, 2006 ORIGINATING DEPARTMENT: BY: Bruce Nawrocki DATE: December 28,2005 Background: A law was passed during the last Legislative session requiring governing bodies to develop a policy controlling travel outside the State of Minnesota for applicable elected officials by January 1,2006. The City of Columbia Heights adopted an Elected Officials Out-of-State Travel Policy on November 14,2005, as attached. Councilmember Nawrocki, as the City appointed Representative to the League of Cities, has requested authorization for expenses to attend the National League of Cities 2006 Congressional City Conference from Saturday, March 11 to Wednesday March 15,2006 in Washington, D.C. Agenda for the conference is attached. Representatives for Minnesota will meet on Sunday evening, and with members of the Minnesota Congressional delegation on Wednesday. Estimated costs as required are: . Registration . . Housing . Airfare . Meals . Ground transportation Total $400 $600 (four nights) $350 $200 $200 $1,750 Payment may be made in advance for registration, airfare, and lodging if specifically approved by the Council. Otherwise, all payments will be made as reimbursements. The 2006 adopted budget for Mayor-Council includes: $500 101-41110-3105 (for conference registration) $500 101-41110-3320 (for transportation, lodging, meals and other related items) In 101-41110-8100, contingencies, $1,800 is also available. Recommended Motion: Move to approve attendance of Councilmember Nawrocki at the 2006 League of Minnesota Cities Congressional City Conference in Washington DC, March 11 to March 15, 2006, as budgeted monies are available, and to authorize payment in advance for registration, airfare and lodging and provide reimbursement for meals and incidental costs in accordance with limitations and guidelines outlined in the city's policy for out-of-state travel by city employees. COUNCIL ACTION: P.150 Baclcground inforlnation would be the same as the Council letter travel request by Mayor Peterson. P.1Sl COLUMBIA HEIGHTS - CITY COUNCIL LETTER AGENDA SECTION: NO: Other Business '7-C - 3 ITEM: Elected Official Out of NO: State Travel Meeting of: January 9, 2006 ORlGINATING DEPARTMENT: CITY MANAGER'S APPROVAL . ~tL---/; BY:~~/~ DATE: BY: Bruce Kelzenberg DATE: January 4,2006 Background: A law was passed during the last Legislative session requiring governing bodies to develop a policy controlling travel outside the State of Minnesota for applicable elected officials by January 1,2006. The City of Columbia Heights adopted an Elected Officials Out-of-State Travel Policy on November 14,2005, as attached. Councilmember Kelzenberg has requested authorization for expenses to attend the National League of Cities 2006 Congressional City Conference from Saturday, March 11 to Wednesday March 15,2006 in Washington, D.C. Agenda for the conference is attached. Representatives for Milmesota will meet on Sunday evening, and with members of the Minnesota Congressional delegation on Wednesday. Estimated costs as required are: . Registration . Housing . Airfare . Meals . Ground transportation Total $400 $600 (four nights) $350 $200 $200 $1,750 Payment may be made in advance for registration, airfare, and lodging if specifically approved by the Council. Otherwise, all payments will be made as reimbursements. The 2006 adopted budget for Mayor-Council includes: $500 101-41110-3105 (for conference registration) $500 101-41110-3320 (for transportation, lodging, meals and other related items) In 101-41110-8100, contingencies, $1,800 is also available. Recommended Motion: Move to approve attendance of Councilmember Kelzenberg at the 2006 League of Minnesota Cities Congressional City Conference in Washington DC, March 11 to March 15,2006, as budgeted monies are available, and to authorize payment in advance for registration, airfare and lodging and provide reimbursement for meals and incidental costs in accordance with limitations and guidelines outlined in the city's policy for out-of-state travel by city employees. COUNCIL ACTION: P.152 Baclcground information would be the same as the Councilletter travel request by Mayor Peterson. P.153 COLUMBIA HEIGHTS - CITY COUNCIL LETTER AGENDA SECTION: NO: Other Business l-C-"I ITEM: Elected Official Out of NO: State Travel Meeting of: January 9, 2006 ORIGINATING DEPARTMENT: BY: Tami Ericson Diehm DATE: Janmuy 4, 2006 Backgrolmd: A law was passed during the last Legislative session requiring governing bodies to develop a policy controlling travel outside the State of Minnesota for applicable elected officials by January 1, 2006. The City of Columbia Heights adopted an Elected Officials Out-of-State Travel Policy on November 14,2005, as attached. Councilmember Diehm has requested authorization for expenses to attend the National League of Cities 2006 Congressional City Conference from Saturday, March 11 to Wednesday March 15, 2006 in Washington, D.C. Agenda for the conference is attached. Representatives for Minnesota will meet on Sunday evening, and with members of the Minnesota Congressional delegation on Wednesday. Estimated costs as required are: . Registration . Housing . Airfare . Meals . Ground transportation Total $400 $600 (four nights) $350 $200 $200 $1,750 Payment may be made in advance for registration, airfare, and lodging if specifically approved by the Council. Otherwise, all payments will be made as reimbursements. The 2006 adopted budget for Mayor-COlUlcil includes: $500 101-41110-3105 (for conference registration) $500 101-41110-3320 (for transpOliation, lodging, meals and other related items) In 101-41110-8100, contingencies, $1,800 is also available. Recommended Motion: Move to approve attendance of Councilmember Diehm at the 2006 League of Minnesota Cities Congressional City Conference in Washington DC, March 11 to March 15,2006, as budgeted monies are available, and to authorize payment in advance for registration, airfare and lodging and provide reimbursement for meals and incidental costs in accordance with limitations and guidelines outlined in the city's policy for out-of-state travel by city employees. COUNCIL ACTION: P.154 Bacl(ground information would be the same as the Council letter travel request by Mayor Peterson. P.155 COLUMBIA HEIGHTS - CITY COUNCIL LETTER AGENDA SECTION: ., ~C- ~ NO: Other Business ITEM: Elected Official Out of NO: State Travel Meeting of: January 9, 2006 ORlGINATING DEPARTMENT: CITY MANAGER'S APPROVAL BY:~~-? DATE: BY: Bobby Williams DATE: January 4,2006 Background: A law was passed during the last Legislative session requiring governing bodies to develop a policy controlling travel outside the State of Minnesota for applicable elected officials by January 1,2006. The City of Columbia Heights adopted an Elected Officials Out-of-State Travel Policy on November 14,2005, as attached. Councilmember Williams has requested authorization for expenses to attend the National League of Cities 2006 Congressional City Conference from Saturday, March 11 to Wednesday March 15, 2006 in Washington, D.C. Agenda for the conference is attached. Representatives for Minnesota will meet on Sunday evening, and with members of the Minnesota Congressional delegation on Wednesday. Estimated costs as required are: . Registration . Housing . Airfare . Meals . GrOlmd transportation Total $400 $600 (four nights) $350 $200 $200 $1,750 Payment may be made in advance for registration, airfare, and lodging if specifically approved by the Council. Otherwise, all payments will be made as reimbursements. The 2006 adopted budget for Mayor-Council includes: $500 101-41110-3105 (for conference registration) $500 101-41110-3320 (for transportation, lodging, meals and other related items) In 101-41110-8100, contingencies, $1,800 is also available. Recommended Motion: Move to approve attendance of Councilmember Williams at the 2006 League of Miimesota Cities Congressional City Conference in Washington DC, March 11 to March 15,2006, as budgeted monies are available, and to authorize payment in advance for registration, airfare and lodging and provide reimbursement for meals and incidental costs in accordance with limitations and guidelines outlined in the city's policy for out-of-state travel by city employees. COUNCIL ACTION: P.156 Background information would be the same as the Council letter travel request by Mayor Peterson. P.157 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: January 9, 2006 ITEM: Elected Official Out of NO: State Travel BY: Joe Kloiber DATE: January 6, 2006 CITY MANAGER'S APPROVAL BY:V~~ DATE: AGENDA SECTION: 7 C I NO: Other Business - - (0 ORIGINATING DEPARTMENT: Finance Background: In separate Council letters for the January 9,2006, City Council meeting, the Mayor and four Councilmembers have requested authorization of estimated travel and registration costs of $1,750 per person for the National League of Cities 2006 Congressional City Conference from Saturday, March 11 to Wednesday March 15, 2006. If all five requests are authorized this would result in an estimated total cost of $8,750 for this activity. The 2006 adopted budget for Mayor-Council includes only the following amounts for this type of activity: $500 101-41110-3105 (for conference registration) $500 101-41110-3320 (for transportation, lodging, meals and other related items) In 101-41110-8100, contingencies, $1,800 is also available in theory. As a practical matter however, it would not be prudent to commit this entire amount at the first meeting of 2006 when, historically, it has been needed throughout the year for expenditures that could not be anticipated at the time the annual budget is adopted. To avoid exceeding the adopted budget, staff recommends that the City Council amend the General Fund budget by the total amount of estimated travel and registration costs authorized for the Mayor and Council for the National League of Cities 2006 Congressional City Conference, with the additional funds to come from the General Fund's fund balance. This would preserve the previously adopted amount for 101-41110-8100 contingencies for its intended purpose, and would leave the previously adopted amounts of$500 each in 101-41110-3105 and 101-41110-3320 available for any other potential Council conferences/travel in the nine and one-half months of 2006 following the National League of Cities Congressional City Conference. Recommended Motion: Move to increase the Mayor-Council section of the General Fund budget by the total estimated travel and registration costs authorized for the Mayor and Council for the National League of Cities 2006 Congressional City Conference, with the additional funds to come from the General Fund's fund balance. COUNCIL ACTION: P.158