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HomeMy WebLinkAboutMinutes-January-05 City of Columbia Heights Park and Recreation Commission January 26, 2005 Eileen Evans called the meeting to order at 6:31 p.m. ROLL CALL Members present: Eileen Evans; JetTy Foss; Tom Greenhalgh; Bruce Kelzenberg; Gary Mayer; Kevin McDonald; David Payne; Marsha Stroik; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Also present: Terry Olson; Jeff Seawall; Karen Moeller Excused Absent: None Absent: None APPROVAL CONSENT AGENDA Motion to approve consent agenda by Mayer, second by Payne. All ayes, motion carried. LETTERS AND REQUESTS REQUEST FOR FEES WAIVED FOR COLUMBIA HEIGHTS FIRE FIGHTERS ASSOCIATION ANNUAL BANQUET Recreation Director, Keith Windschitl, discussed the request for fees to be waived for Columbia Heights Fire Fighters Association annual banquet, which was held on Saturday, January 22,2005. This fee was waived in 2004. Custodial fees for set-up and clean up are approximately $100.00. COlmnission Member, Tom Greenhalgh, asked how many attended. Keith Windschitl stated 20 to 30. Motion to waive fees entirely by Greenhalgh, second by McDonald. All ayes, motion carried. REQUEST FOR FEES WAIVED FOR TRI-CITY HOCKEY FUNraiser Recreation Director, Keith Windschitl, discussed the request for fees to be waived for the Tri-City Hockey FundraiseI' to be held on February 11,2005. Last year the $40.00 entry and the $15.00 per hour were charged. They also had to pay for security and linen rental. The fundraiseI' has a silent auction, dance and a dinner to raise money for their youth hockey program. Motion to charge them the $40.00 entry, $15.00 per hour and they would be required to pay for the security by Payne, second by Greenhalgh. All ayes, motion carried. P AGE TWO REQUEST FOR COLUMBIA HEIGHTS RESIDENT DISCOUNT BY DAVID AND LORI W ALBURG Recreation Director, Keith Windschitl, discussed the request for the resident discount for David and Lori Walbmg. The Walburgs had been residents until recently moving out of the City. Their mother still resides at 665 51 51 Ave. in Columbia Heights. Motion to give the 25% resident discount to the Walbmg family by Mayer, second by Payne. Motion carried on a 6-1 vote. REQUEST FOR A WEDDING TO BE HELD ON NEW YEAR'S EVE 2005 BY JOY TOMAS Recreation Director, Keith Windschitl, discussed the wedding request on New Year's Eve by Columbia Heights resident Joy Tomas. In the past we have not rented lP.M. because of potential problems on New Year's Eve. Renting holidays would increase the opportunity of generating additional revenue for the hall. Motion to allow the wedding to take place on New Year's Eve 2005 by Greenhalgh, second by McDonald. All ayes, motion carried. OLD BUSINESS UPDATE REQUEST FOR THE USAGE OF JPM KITCHEN BY MARINO CATERING COMPANY Recreation Director, Keith Windschitl, discussed with the Commission that he consulted the City Attorney about the liability concerns of having a caterer working out of a City facility. The City Attorney stated that this is something the City should not pm sue do to liability concerns. He also stated that this situation would prevent other possible rentals on the same dates. The Recreation Director stated that he contacted Eddie Matthes to let him lmow what the City Attorney said. NEW BUSINESS ESTABLISH FEBRUARY PARK AND RECREATION MEETING AS PUBLIC HEARING FOR 2005 DNR GRANT APPLICATION Public Works Director/City Engineer, Kevin Hansen discussed the public hearing set for February 23, 2005 to review the Huset Park master plan. This is a requirement for the application of the outdoor recreation grant. The public hearing will be at the next Park and Recreation Commission meeting and is necessary to apply for the grant money. Motion by Stroik to set February 23,2005, the next Park and Recreation Meeting as the public hearing for the Huset Park plan, second by Greenhalgh. All ayes, motion canied. PAGE THREE COLUMBIA HEIGHTS RESIDENT, TERRY OLSON, HAS REQUESTED BATTING CAGES BE INSTALLED AT HUSET PARK Columbia Heights residents Terry Olson and Jeff Seawell were present to discuss the possibility of constructing a batting cage along field number three at Huset Parle They indicated they would do fundraising to secure the equipment and that they would build it if they has the permission of the City. They also indicated this is something that could benefit baseball and softball programs. Public Works Director/City Engineer stated that the City could help with the construction of this project. Motion by Stroik to approve this project with the understanding there is space and the possible need to move, and work the final details out with Public Works, second by McDonald. All ayes, motion carried. RENTAL FEES FOR CITY PARKS AND BALL FIELDS Recreation Director, Keith Windschitl, discussed the park rental policy. He stated that the ClUTent policy does not charge residents for park rental and non-residents are charged a fee of $50.00. The City Manager has requested that we review this policy and explore the possibility of generating additional revenue. The New Brighton policy and the Fridley policy were passed out for the Commission to review. The Recreation Director stated that he would gather additional information and bring it back to a later meeting. Motion by Greenhalgh to table park rental fees, second by Payne. Motion carried with a 6-1 vote. POSSIBILITY OF COMBINING RECREATION ACTIVITIES WITH OTHER CITIES OR COMMUNITY EDUCATION Recreation Director, Keith Windschitl stated that the City Manager has requested that the Commission be made aware that this was an item that came up during the City Council goal setting meeting and that he may possibly explore these oppOliunities with other entities to see if there may be some interest. DATES MURZYN HALL IS CLOSED IN OBSERVANCE OF HOLIDAYS Recreation Director, Keith Windschitl reviewed the lP .M. Management Plan and pointed out the dates when Murzyn Hall is not rented due to holidays. He indicated that we have rented some of these dates in the past several years to generate additional revenue. Commission members discussed the staff situation and if we could cover these dates with caretakers. The Recreation Director stated that he had been able to cover the shifts with pmi-time staff. Motion by Foss to rent out holidays and charge full price without discounts as long as staff is available to work, second by Payne. All ayes motion carried. PAGE FOUR REPORTS RECREATION DIRECTOR Recreation Director, Keith Windschitl, informed to the Commission that Murzyn Hall has received a $150.00 donation from the Christopher Toastmasters for the use of lP.M. Recreation Director, Keith Windschitl, informed the Conunission that the Recreation Depmiment is currently working on replacing the two vacant Coordinator positions with one Recreation Coordinator that would perform duties of both positions. Recreation Director, Keith Windschitl, indicated that J.P.M. has been adveliising with wedding plmming companies mld that this weekend we will have rental information at the Twin Cities Bridal fair at the convention center. PUBLIC WORKS DIRECTOR/CITY ENGINEER Public Works Director/City Engineer, informed the Commission that the COlmty may be doing some pool inspections for 2005. Public Works Director/City Engineer, stated the City of Columbia Heights has been named Tree City USA for the 14th year. The awmd is given to cities that moe suppOliers of urban forests. COMMISSION MEMBERS Conunission member, Jeny Foss, indicated the COlmnission needs to put pressure on the City Council to get them to move on building an additional four gyms for the City. He stated that we are doing all this new development in the City and we need to attract new people to the cOlmnunity. He stated he would like to lmow where the City Council stands on this subject. The Recreation Director indicated that we have received the preliminmy gym needs study. The study indicated the need for two gyms with several options for location. Conunission Member, Foss indicated that he strongly suppOlis four full sized gyms for the City. He feels that seniors could also use this space for walking. Commission member, Mmcia Stroik, stated that we should invite Community Education people to a meeting to discuss school district charges for weekend gym use. The Recreation Director stated that the City does not pay the district for any gym space. It mostly impacts the Columbia Heights Basketball Association and the Athletic Booster Association. The Recreation Director also noted that the school is not charged for use of Murzyn Hall when we are already open. If they are here on a weekend we charge them a $40.00 entry fee mld $15.00 ml hour while they are here to offset the cmoetaker wages. We do not charge them for cleml up or set up. PAGE FIVE Commission member, Jerry Foss, thanked Karen Moeller for the great things she has done with the senior program. He also indicated that it is the 20th mmiversary of the semor progrmll. ADJOURNMENT Meeting adjourned at 9: 15 p.m. Keith Windschitl, Recreation Director