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HomeMy WebLinkAboutAgenda-January-05 CITY OF COLUMBIA HEIGHTS PARK & RECREATION COMMISSION AGENDA KEYES ROOM, JOHN P. MURZYN HALL WEDNESDAY, JANUARY 26, 2005 6:30 P.M. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf only). 1. ROLL CALL 2. CONSENT AGENDA All items listed with asterisks (* * * *) are considered to be routine by the Park & Recreation Commission and will be enacted as part of the consent agenda by one motion. 3. (****) APPROVAL OF NOVEMBER 23,2004 MINUTES 4. (****) APPROVAL PAYMENT OF BILLS 5. LETTERS AND REQUESTS A. REQUEST FOR FEES WAIVED FOR COLUMBIA HEIGHTS FIREFIGHTERS ASSOCIATION ANNUAL BANQUET Attached is a letter of request for the Columbia Heights Firefighters Association Annual Banquet, which will be held on Saturday, January 22,2005. B. REQUEST FOR FEES WAIVED FOR TRI-CITY HOCKEY FUNraiser Attached is a letter of request for the Tri-City Hockey 3rd annual FUNraiser to be held on Friday, February 11,2005. C. REQUEST FOR COLUMBIA HEIGHTS RESIDENT DISCOUNT BY DAVID AND LORI W ALBURG Attached is a letter of request for Columbia Heights resident discount of 25% for Saturday, October 1,2005. P AGE TWO 6. 7. D. REQUEST FOR A WEDDING TO BE HELD ON NEW YEAR'S EVE 2005 BY JOY TOMAS Request for a wedding to be held at JPM on New Year's Eve, December 31, 2005. OLD BUSINESS A. UPDATE REQUEST FOR THE USAGE OF JPM KITCHEN BY MARINO CATERING COMPANY Recreation Director, Keith Windschitl, will discuss the status of the decision after consulting the City Attorney. NEW BUSINESS A. ESTABLISH FEBRUARY PARK AND RECREATION MEETING AS PUBLIC HEARING FOR 2005 DNR GRANT APPLICATION Public Works Director/City Engineer, Kevin Hansen, will discuss the 2005 DNR grant application as it applies to the Huset Park Master Plan. B. COLUMBIA HEIGHTS RESIDENT, TERRY OLSON, HAS REQUESTED BATTING CAGES BE INSTALLED AT HUSET PARK Columbia Heights resident, Terry Olson, will be present to discuss his request for batting cages to be installed along Huset Park field #3. c. RENTAL FEES FOR CITY PARKS AND BALL FIELDS City Manager, Walt Fehst, has requested the Park and Recreation review the fee structure for parks and ball fields. Attached is the Columbia Heights Park Facility Policy. D. POSSIBILITY OF COMBINING RECREATION ACTIVITIES WITH OTHER CITIES OR COMMUNITY EDUCATION City Manager, Walt Fehst, has requested that the Park and Recreation Commission be made aware that he plans to further explore the option of merging recreational services, as this may be a cost savings to the City. This cost savings measure was brought up during the City Council goal setting session in 2004. E. DATES MURZYN HALL IS CLOSED IN OBSERVANCE OF HOLIDAYS Attached is the Murzyn Hall policy regarding dates that JPM is closed in observance of holidays as stated in the John P. Murzyn Hall Management Plan. PAGE THREE 8. REPORTS A. Recreation Director B. Public Works Director/City Engineer C. Commission Members 9. ADJOURNMENT P&RCOMM: AGENDA-JANOS City of Columbia Heights Park and Recreation Commission November 23, 2004 The meeting was called to order by Eileen Evans at 6:34 p.m. ROLL CALL Members present: Eileen Evans; Jerry Foss; Tom Greenhalgh; Bruce Kelzenberg; Gary Mayer; Kevin McDonald; David Payne; Marsha Stroik; Keith Windschitl, Recreation Director; Also present: Don Laufenberg; Bruce Nawrocki, Council Member; Roger Gillespie; Kaye Mayer; Walt Fehst, City Manager; Karen Moeller, Senior Citizen Coordinator; Bill Elrite, Finance Director; Eddie Matthes; Lion's Club Members Excused Absent: Kevin Hansen, Public Works Director/City Engineer Absent: None APPROVAL CONSENT AGENDA Motion to approve consent agenda by Mayer, second by Stroik. All ayes, motion carried. LETTERS AND REQUESTS REQUEST FOR FEES REDUCED FOR JPM RENTAL OF THE MAIN HALL Recreation Director, Keith Windschitl, discussed the request for fees to be reduced from Consumer Surveys, whom work with General Mills. The main hall would be used for food testing. Commission Chairperson, Eileen Evans, asked what the actual rental rate would be for the main hall. Keith Windschitl stated that the rate is $800.00. They are requesting a rate of $450.00 for the hall and the kitchen. The Recreation Director stated that this could be ongoing revenue. The rental times are usually when there is nothing else in the main hall. Motion by Mayer, second by Payne to allow Consumer Surveys to rent the main hall at a rate of $450.00 per rental for food testing as an on-call as available basis. All ayes, motion carried. OLD BUSINESS COLUMBIA HEIGHTS LION'S CLUB BAR Recreation Director, Keith Windschitl, discussed with the Commission and Lion's Club members in attendance the future of the bar. He also explained the City needs to look at any way we can make more revenue to off set the local government aid cuts from the PAGE TWO State. CUlTent renter concerns are being able to purchase one keg and/or wine for their guests. The current method of payment is ticket purchase with no option to have a free- to-guest keg of beer that would be paid for by the renters. Lion's Member, Don Laufenberg, stated that the reason for using tickets as a method of payment is that it is the most honest way to prove how much alcohol was purchased per event. City Manager, Walt Fehst, stated that he would to have more options for making money in regards to the bar. One possible proposal would be for JPM to receive a percentage off of bars and caterers. Don Laufenberg questioned if open bar rentals would be charged the same percentage as a Lion's bar would be charged. Commission Chairperson, Eileen Evans, stated that any percentage amount charged would be charged equally across the board. Council Member, Bruce Nawrocki, noted that JPM was built with the intent of the building being for the cOlmnunity and is not to be a moneymaker. Walt Fehst said that in order to offset the operating costs for JPM, revenue would need to be generated. Another possible proposal would be for the City to take over the bars entirely at JPM. Don Laufenberg questioned the City's ability to make money off of the bars due to the fact that bartenders would have to be paid and the City would have to pay for dram shop insurance. It was also noted that if the Columbia Heights Lion's Club loses the bars at JPM they will no longer be able to run the Columbia Heights Jamboree, donate money for scholarships for the commtmity. The City Manager suggested that the City give the Lion's enough money to run the Jamboree. Council Member, Bruce Nawrocki, questioned why the Lion's were called to the meeting peliaining the number of complaints yet there is only one letter of complaint. Recreation Director, Keith Windschitl, stated that the majority of the complaints he receives are verbal complaints. Recreation Director, Keith Windschitl, stated he met with the Lion's over a year ago to work on customer service. At that time he suggested that the Lion's come up with some kind of reasonable way to sell a whole keg to the renter. Nothing was ever done to accommodate renters' request for this. He also feels that the Lion's should look at accommodating renters' special requests for certain brands of alcohol that they may request. Council Representative, Bruce Kelzenberg, asked the Lion's where they purchase their alcohol. Don Laufenberg stated that they purchase their alcohol from Kuether and Griggs & Cooper. When asked why they do not purchase their alcohol from the City, it was noted that due to federal law, the Lion's Club is prohibited from purchasing any alcohol from the City. Walt Fehst stated that the City could purchase and sell liquor through there own distributors at a lower cost than the Lion's Club could purchase their alcohol. No direction was taken pertaining the future ofthe JPM bar. P AGE THREE JPM BUDGET City Manager, Walt Fehst, informed the Commission that the proposed 2005 budget is currently frozen at the 2004 budget level. He is proposing that Liquor take over Murzyn Hall and a different depmiment would take over the custodial work. Commission Chairperson, Eileen Evans, questioned how having different departments would benefit the budget when additional staff would need to be hired. Commission Member, Jerry Foss, asked how much ofthis situation has been discussed with the City Council and what their feeling is. Walt Fehst noted that the City Council has been informed of this situation and they would like to look at it over the next year. Lion's Club Member, Jim Fowler, stated that he was on the Park and Recreation Board at the time of the expansion in 1985. He feels strongly that the building was built for the Community and the Lion's also had an investment in the renovation. Recreation Director, Keith Windschitl, stated that currently the Recreation Department is two coordinator positions down. The Youth Recreation Coordinator position would be funded partially through the 21 5t Century Grant mld that both the Athletic Coordinator and the Youth Enrichment Coordinator could be combined into one full-time position. The Recreation Director also stated that we need to provide amenities to attract people to the Community, both gym space and staff to progrmTI for that space. REQUEST FOR USAGE OF JPM KITCHEN BY MARINO CATERING Recreation Director, Keith Windschitl, reviewed with the Commission the letter of request for usage of JPM Kitchen by Marino Catering. It is undetermined on the mnount of kitchen time Marino Catering would need for prepping. Keith Windschitl indicated that we should contact the City Attorney to discuss liability concerns. Commission Chairperson, Eileen Evans, also brought up the fact that this could also impact some rentals if we already have the kitchen reserved. Motion by Foss, second by Greenhalgh to table the discussion until next Park and Recreation meeting and to have Recreation Director, Keith Windschitl, obtain information from the City Attorney in regmds to liabilities, increasing the rental mnount and allotted hours. All ayes, motion carried. NEW BUSINESS 2006 JPM RENTAL RATES Recreation Director, Keith Windschitl, discussed with the Commission the Murzyn Hall rental rates for 2006. He proposed to increase security charges from $20/hour to $22/hour and to increase premix rates from $22/hour to $25/hour. All other rental rates would remain the same as 2005. Motion by Foss, second by Payne to approve increases in security and premix while the remainder of the rental fees would remain the smne from 2005 to 2006. All ayes, motion carried. P AGE FOUR REPORTS RECREATION DIRECTOR Recreation Director, Keith Windschitl, informed to the Commission that the annual Conunission Holiday dinner would be held at JPM on Wednesday, December 8, 2004 at 6:00 p.m. Recreation Director, Keith Windschitl, informed the Commission that the December 2004 Park & Recreation Commission meeting will be held at JPM on Tuesday, December 21,2004 at 6:30 p.m. in the Keyes room. Recreation Director, Keith Windschitl, stated that due to budget cuts, all warming houses in Columbia Heights would be closed for the 2004/2005 ice skating season. Recreation Director, Keith Windschitl, indicated that the Truth and Taxation meeting would be on December 6, 2004. Recreation Director, Keith Windschitl, noted that the Huset Park Master Plan would be proposed to the City Council on December 13,2004. ADJOURNMENT Meeting adjourned at 9:02 p.m. Tina Foss, Park and Recreation Conunission Secretary 4 EXPENSES - MURZYN HALL - DECEMBER, 2004 DATE VENDOR ITEM COST ACCOUNT 13-Dec Next Dav Gourmet vacuum $245.00 2010 1 3-Dec Pepsi Ipremix $266.00 2990 30-Dec State of MN sales tax $239.62 4395 130-Dec Excal enemv electricitv $2,211.47 3810 b 12/30 Centerooint qas $1,034.94 3830 TOTAL $3,997.03 ~eit~_~!!:1~sc~~~~~_~arksQeDec04.xls DATE PAID A-1231 04-237 A-1231 04-237 D-121304-098 A-123104-216 D-11 0804-990 D-123004-204 D-121304-064 D-121304-064 D-123004-207 A-123104-216 D-112204-018 D-112204-026 D-112204-018 D-112204-035 D-120804-101 D-121304-064 D-121304-064 D-121304-088 D-121304-088 D-121304-098 D-121304-099 D-121304-114 D-123004-181 A-123104-216 A-123104-216 A-123104-216 A-123104-216 A-123104-216 A-1231 04-238 D-121304-088 D-123004-181 D-123004-181 D-123004-181 D-123004-204 D-123004-207 VENDOR 000085 OFFICE DEPOT 000085 OFFICE DEPOT 004935 MINNEAPOLIS SAW 014210 EARL F ANDERSEN 006790 SYSTEMS SUPPLY I 002790 SIGN LANGUAGE & 009495 HOME DEPOT #2802 009495 HOME DEPOT #2802 008600 FLANAGAN SALES I 004550 MENARDS CASHWAY 011075 TESSMAN CO 004550 MENARDS CASHWAY 004935 MINNEAPOLIS SAW 008605 WW GRAINGER,INC 009900 PETTY CASH - JOA 009495 HOME DEPOT #2802 004550 MENARDS CASHWAY 009495 HOME DEPOT #2802 009495 HOME DEPOT #2802 002665 ACE HARDWARE 008605 WW GRAINGER,INC 007150 SERVICE LIGHTING 004550 MENARDS CASHWAY 009495 HOME DEPOT #2802 009495 HOME DEPOT #2802 009495 HOME DEPOT #2802 008920 MIDWEST LOCK & S 004550 MENARDS CASHWAY 003990 J H LARSON ELECT 014910 EMBROIDERY & MOR 003750 NORDLUND/JOHN 08041 0 FETZER/KELLY 080285 KLINE/JEFF 080085 LUND/TIM 000388 MATHSON/BEN DESCRIPTON @04@ 2005 CALEND @04@ 2005 CALEND EARTHAUGER,ICE A @04@ PARK BENCHE PRINTER CARTRIDG PARK BENCH NAMEP FITTINGS-MCKENNA CLEANER/FITTINGS BENCH,PICNIC TAB @04@ PLASTIC INS PROFESSIONAL ICE ANTIFREEZE-PARK HOSE FOR BLOWER- ELECTRICAL T APE- CLEANING PRODUCT PHOTOCELL-HUSET LEAF FENCE-POLlC WEATHERPROOF STA FITTINGS,TUBING, KEYS GAUVITTE TE DECORATION CABLE CHRISTMAS LIGHTS ANGLE PLUG @04@THERMOSTAT @04@WARGOX-MAS @04@ MULCH-KEYES @04@ MEDECO KEYS @04@ SANDING RES - @04@ RETURNED CO NYLON JACKETS SAFETY BOOT NORD SAFETY BOOT-KELL SAFETY BOOT-J,KL SAFETY BOOTS SAFETY BOOTS-BEN AMOUNT $69.73 $11.01 $809.00 $2,492.00 $77.05 $210.00 $7.96 $9.99 $1,093.00 $80.97 $858.00 $5.91 $41.37 $28.96 $6.80 $13.95 $33.98 $99.97 $229.03 $11.94 $69.12 $196.25 $7.69 $8.10 $36.93 $22.41 $55.50 $15.97 $217 .34 $143.48 $144.49 $150.00 $109.65 $150.00 $114.00 _~___!age JJ FUND 1 01-45200 101-45200 101-45200 101-45200 101-45200 101-45200 101-45200 101-45200 101-45200 101-45200 1 01-45200 101-45200 101-45200 101-45200 1 01-45200 101-45200 101-45200 101-45200 101-45200 101-45200 1 01-45200 101-45200 101-45200 101-45200 101-45200 101-45200 101-45200 101-45200 101-45200 1 01-45200 1 01-45200 1 01-45200 101-45200 101-45200 101-45200 l Keit~SY~~~~~~0}!~~f>ar_ksQ~Dec04.xls J-113004-166 GARAGE ALLOC.NOV PARKS PARTS $1,228.35 101-45200 J-123004-268 GARAGE ALLOC.OEC PARKS PARTS $489.97 101-45200 J-113004-165 FUEL ALLOC.NOV-2 PARK $588.81 101-45200 0-123004-181 002780 GENUINE PARTS/NA FUEL STABILIZER $10.49 101-45200 J-123004-272 FUEL ALLOC.OEC-2 PARK $248.32 101-45200 0-121304-114 010115 INTEGRATED LOSS SFTY ENVRNM SRVC $53.17 101-45200 A-1231 04-289 003285 CHOICE POINT SER @04@ DRUG TESTS $52.80 1 01-45200 0-112404-060 008305 MN REC & PK ASSO CONF.11/30-12/3 $100.00 101-45200 0-120104-086 008305 MN REC & PK ASSO 11/30-12/3 TL, KH $515.00 101-45200 0-121304-114 012445 MINNESOTA GREEN EXPO 1/5-7/05 TL $130.00 101-45200 0-111704-037 005185 QWEST COMMUNICAT 110104 #612-E07- $382.23 101-45200 0-120804-1 05 011820 MN OEPT OF ADMIN OCT 31 ,2004-PRES $128.96 101-45200 0-121304-088 013270 VERIZON WIRELESS 111004 #50806498 $7.52 101-45200 J-113004-076 INSURANCE ALLOC. INSURANCE ALLOC. $1,870.25 101-45200 J-123004-179 INSURANCE ALLOC. INSURANCE ALLOC. $1,870.25 101-45200 A-123104-214 005695 XCEL ENERGY @04@ 11/04-12/04 $2,014.21 1 01-45200 J-113004-131 CITY BILLS PAID UTILITY SERV.AUG $58.44 101-45200 J-123004-261 UTILITY CITY BIL UTY SERV.SEPT,OC $272.04 101-45200 A-1231 04-231 004945 CENTER POINT ENE @04@ 121004 5080 $726.29 101-45200 J-113004-131 CITY BILLS PAID UTILITY SERV.AUG $24.00 101-45200 J-123004-261 UTILITY CITY BIL UTY SERV.SEPT,OC $36.00 101-45200 0-112204-026 000149 MID CITY MECHANI TEST PRY PUMP HU $196.00 101-45200 0-112204-026 000149 MID CITY MECHANI TEST PRY PUMP RA $196.00 101-45200 0-112204-026 000149 MID CITY MECHANI TEST PRY PUMP MC $520.00 1 01-45200 0-123004-151 003185 HEIGHTS ELECTRIC RINK LIGHTING MA $1,858.40 101-45200 0-123004-151 003185 HEIGHTS ELECTRIC ELECTRICAL REPAI $1,770.21 1 01-45200 0-123004-151 003185 HEIGHTS ELECTRIC LIGHT REPAIR SUL $1,476.91 1 01-45200 J-113004-166 GARAGE ALLOC.NOV PARKS LABOR $2,844.00 101-45200 J-123004-268 GARAGE ALLOC.DEC PARKS LABOR $1,830.00 101-45200 J-113004-075 GARAGE SPACE ALL GARAGE SPACE ALL $4,634.08 101-45200 0-121304-065 006485 CENTRAL RENTAL TRENCHMASTER REN $49.99 101-45200 0-121304-098 003165 BIFF'S,INC. SATELLITE MCKENN $620.52 1 01-45200 0-121304-103 002225 DIAMOND VOGEL PA PAINT SPRAYER RE $60.00 101-45200 0-123004-151 011230 G & K SERVICES UNIFORMS RENTAL $635.02 101-45200 J-123004-178 GARAGE SPACE ALL GARAGE SPACE ALL $4,634.08 101-45200 0-112204-026 013460 MSTMA MEMBERSHIP 04,05 $70.00 101-45200 Page_~ ~~~t~':'Y_i~9~?~_i!I:-~~~~~3eDe~04.xls __'_____________~~_'_____________c___~~ge _~] 0-123004-196 004205 MINN OEPT OF AGR 2005 PESTICIDE A $20.00 101-45200 4390 TAXES & LICENSES 35.5 $35.50 101-45200 4395 STATE SALES TAX 1,259.18 $1,259.18 101-45200 0-012405-312 ENTERPRISE NETWORK SYST FUJITSU SCANNER 418.63 101-45200 0-012405-328 MENAROS CASHWAY LUMBER @FY@ R11 INSULATION 53.98 101-45200 0-012405-337 MENAROS CASHWAY LUMBER @FY@STAPLES,TACKE!' 32.92 101-45200 0-012405-337 MENAROS CASHWAY LUMBER @FY@ POLY C 03 45.97 1 01-45200 0-012405-337 TESSMAN CO @FY@ SALT SPREADER, 360.56 101-45200 0-012405-328 MENAROS CASHWAY LUMBER @FY@ KNIFE AND BLADE 7.77 101-45200 0-012405-319 INTEGRATED LOSS CONTROL SFTY ENVRNM SRVCS 01 79.75 101-45200 0-011905-325 QWEST COMMUNICATIONS 010105 #612-E07-0708 315.87 101-45200 0-011205-294 PETTY CASH - JOANNE BAKE PKG-GREEN EXPO 26.25 101-45200 0-011905-316 LUNOITIM GREEN EXPO.CONF.CTS. 40.58 101-45200 0-011905-316 NORDLUND/JOHN GREEN EXPO.CONF. 23.26 101-45200 0-012405-338 G & K SERVICES UNIFORM RENTAL& SER\ 89.98 101-45200 4395 STATE AX 0.00 52.82 0.00 52.82-9999 52.82 101-45200 ~eit~_ W~~_~~_~!~~ Asso_~~anquetRecltr.doc Page 1 I OLUMBIA HEIGHTS FIREFIGHTERS ASSOCIATION 555 Mill Street NE Columbia Heights, MN 55421 763-706-3650 Fax 763-706-3651 December 21, 2004 Dear Park and Recreation Commission Members, The Columbia Heights Firefighter's Association is an organization whose purpose is to promote camaraderie and good relations between the membership of the fire department and with the public. Every January we hold our Annual Meeting and Banquet. Approximately 25 members and up to 10 retired fire department members will be attending the annual banquet this year. We would like to request the use of Murzyn Hall for our Annual Banquet on Saturday, January nnd, 2005, which will be held between the hours of 6pm and Midnight, We would also respectfully request that any rental and maintenance fees be waived or greatly reduced. Thank you for your time and consideration, Dan O'Brien Chair, Social Committee December 30, 2004 Park and Recreation Board City of Columbia Heights 530 Mill Street NE Columbia Heights MN 55421 Dear Board Members, We are hosting our third FUNraiser event for the Tri-City Hockey Association at Murzyn Hall Friday, February 11th. The Association consists of youth hockey players from the Columbia Heights, Fridley and Brooklyn Center school districts. During the last two events, with your help, of waiving the hall rental fees, we have been able to raise over $15,000. We are asking your help again this year. We were able to directly reduce last year's final fees by over $2000.00. The remaining money helped lower monthly assessments this year and give scholarships to those in need. We hold a 501C3 exemption if needed. Any questions please call, 763.780.5436 Thank you for your generous donation last year and for your consideration this year. Sincerely \-/J ~ ,1;,,<<- ~ue Price Treasurer Tri-City Hockey ~ith Windschitl-MurzynHalLdoc i __-'=-c:l~ e 11 TO: Keith Windschitle FROM: David & Lori Walburg DATE: January 15, 2005 SUBJECT: Hall Discount I would like to make a request to the board for the 25% discount for the Murzyn Hall. I moved into Columbia Heights in 1964 with my parents into their home located at 665 5151 avenue northeast. My mother and her husband still reside at this address. My wedding reception was held at Murzyn Hall on June 91h 1978. I bought my first house in Columbia Heights located at 4500 6th street northeast. My wife became a cook at l1mnaculate Conception school. She and I were very involved with volunteer work in the church during the 1980's and into the early 1990's. My two children, Jon and Joel, attended Immaculate from kindergarten thru the graduation of 6tl' grade. My oldest son Jon had rented a house on 45th avenue by Silver Lake until recently. He is a member of hmnaculate Conception Church and is to be married there. He also volunteers his time as a baseball coach for the l1mnaculate team. This is his wedding reception. I have recently [September] moved to Ironton Minnesota. My job as a Battalion Chief for the Minneapolis Fire Department forces me to reside part time at my mothers address. I have a schedule of working either 24 hours or 48 hours straight. I then stay at my mothers for 24 hours and retum to work for another 24 or 48 hours before retuming to Ironton for approximately 72 to 96 hours. I hope this qualifies us for the discount. We have remained active in the conununity as a family. Thank-you David & Lori Walburg Joy Marie Tomas 1145 Borealis Lane Northeast Columbia Heights, Mimlesota 55421 January 13, 2005 Columbia Heights Park and Recreation Commission 530 Mill Street NOliheast Columbia Heights, Minnesota 55421 Dear Columbia Heights Park and Recreation Commission, My name is Dr. Joy Tomas and I have lived in Columbia Heights for the last 30 years. I am writing you in hope that you could make an exception for the rental of John P. Murzyn Hall on Saturday, December 31,2005. I would love to have my wedding reception take place at Murzyn. I am told normally the hall is not available on New Year's Eve. For the year 2005, New Year's Eve falls on a Saturday. I am asking for special permission to rent Murzyn that day. If there is any extra fee attached I would be willing to pay for that. My parents have lived in the Heights for the past 40 years and my mother has been employed at Columbia Heights High School for 17 years. My family has rented the facility for two other weddings and a shower. TIns would be a perfect location for us. Any consideration on this issue is greatly appreciated. Thank you for your time. I look forward to hearing from you. Sit erely, 41 !I11/rr;M J y M. Tomas, D.D.S. JOHN P. MURZYN HALL MANAGEMENT PLAN (Updated November 26, 1996) SECTION 1 - AUTHORITIES AND GENERAL PURPOSE 1.1 PURPOSE OF ==_l1..LL John P. Murzyn E~ll (hereinafter called JPM) is operated and mai~tained by the City of :olU:.11bia Heights (hereinafter called thE City) for the ""enjoyment a~d be~efit of the reside~ts and taxpayers of the corrmunity. JPM shall be :perated by the Director of Recreation or ~is/her representative (~ereinafter called the Director). The Columbia 2eights Park and Recreation Commission (hereinafter called the Co~~issiop.) shall establish policies and procedures concerning t.he oper::.t.ion of J?M as delineated thrc..:gh City Code by the Columbia Height.s City Council (hereinafter cal:ed the Council) . JP!>-! shall be Rooms within organizatio:1s Commission. operational rules shall u:ilized under pOlicies establisted by the Comrnission. ~?M may be rent.ed by individuals, businesses ar.d ~~der a fee schedule and rules established by the T~e purpose for the rental fees is t.o help offset. cost.s within JPM and any variance or waiver of said :ees or be ty action of the Co~~ission. JPM shall be sc~eduled through t.he Director. The schedule maintainea In the Recreation =epartment shall prevail over any other use nOL on the schedule. ~ese~/at.ions shall be based upon a scheduling priority policy e~tablished by t:-.e COITl.:.l1ission with the following overridi::.g restrictions: 1. ?he Pre-School Room shall be for the Col~~ia ~eights pre-s2hool. This restriction shall include thE Edge~c0r Room during t.he hours of operation of the pre-school as provided on the c~ilding schedule maintained by the Director. 2. The Y~uth Lounge shall be for the use of the Coluwbia 2eights Youtr. Drop-In Cent.er as designated by the Co~~issior.. This restrict.ion shall include the Edgemoor Room a::.~ the Prestemon Room during hours of operation as provided C~ the building sched~le maintained by the Director. 3. The Sen~or LOQ~ge shall be used by the Seniors as determined by t~e Senior Coordinator of the Recreation De~artment. This restric~ion shall include the Ostrander Roo~ and Prestemon Room ~r~or to 5:00 p.m. 4. Exclusive reservations for the LaBelle Loung~ on Fridays or Saturdays may be made only two months in adva~ce. This will ensure ~hat the lounge along with the hall and kitchen will be available for larger rentals (e.g. wedding receptions) . 5. T1rIO 0:: four hour rentals or the main hall, kitc:-.en and Lc.3elle Lounge on Fridays or Saturdays may be made only two mon~hs in advance. This will ensure that the hall along ~ith the lounge and k~tchen will be available for larger rentals (e.g. wedding recept.ions) . ",:(1 Page - 12 maintenance or security purposes or the protectior. of the City' s i~t.eresL as a whole. ~e shall, however, submit such restrictions to thE Commission :or c determination no later than their next regular mEeti~g. See a~~andix F for the list of restrictions on the UBa~e of the building enacted by the commission. The Commission has determined several layouts on the arrangement 0: t.ables in thE main hall, and has det.ermined max:mlli~ n~~ers of people -allowed in rooms at. anyone time. These determi~ations are based upor. building coce, :ire code, and facilit.y restrictions. However, changes may be made by a lessee upon submitting a revisec plan t.o the C~t.y for approval. Copies of scale drawings for this purpose will be provided by the City. See a~pandix G for drawinqs and determinations. 3.3 SECURITY CO~~ROL Or BUILDING In order to mai~cain cont.rol over the use of the building, it shall be keyed with the Cit.y's controlled access keying program. Access to rooms shall be rEst.ric~ed in order to maintain cont.rol in usage, security ane cleaning schedu::'e. Only t.hose having a need for access for either cleaning, IT.aint2.'1ance or usage shall be issued a key and the keying system shal::' be established so that access is li~ited accordingly. It is the i~t.ent. of the Co~~ission to have a Cus:~dia~ on duty wheneve- an activit.y is cccurring, with the exception or pre-school act.ivit.y ar. the Senior Drcp-Ir. Cent.er activity. Exceptions shall be at. t.hE disc~ecion c: t~e Di~ector, bearing in mind the Co~~ission's intenc. Access to the b~ildi~g shall be cont.rollEd throug~ locked doors, and thE cus todians sha1::.. ensure t.he building is locked ...-.;hen net. in use. The Recreation :Jepa::-tme!:.t shall ensure the out.side doors, rest. rocms ane other rooms open for their activities are sec..:.red upon leaving thE: building at the close of a day, when a custodian is not on duty. Secu~ity gatE:s ~ay be placed in front of t.he stain/ays when either thE: rooms u~stai~s o~ do~~stairs are rented exclusive~y. However, t.he scairs in the LaBelle Lounge leading t.o the balcony may never be blocked of: with a security gat.e or chairs. It is permissible t.o rope off the lounge stain-lay or use 5 igns to indicate the balcony is closed. See a~pendix E for the schedule of key and room access. 3.4 CLOSING BUILDING ON HOLIDAYS The Commission shall annually establish t.he days that JPM shall be closee in observance of holidays. JPM may not be ren;:ed on the establishec holidays without. approval of the Park and Recreacion commission. That way the Cor:L'Ilission may review the holiday rental requests and t.he", determine if t.he rental v/arrants opening JPM on a holiday. See Ap~endix M for the current list of holiday closin~ dates. ,. (.t' Appendix M 1996-97 Murzyn Hall CloBin~s on Holidays A~ che City of Columbia Heigh~s City Council's August 26, 1996 meeting, the Ci~y Council established the following dates for the rc~ainder of 1996 and 1997 that Murzyn Hall be closed in observance of holidays: Holidav Date Labor Day Veterans Day Thanksgiving Day Christmas Eve Day Christmas Day New Year's Eve Monday, September 2, 1996 Monday, November 11, 1996 Thursday, Nov~~er 28, 1996 Tuesday, December 24, 1996 WeQ~esday, December 25, 1996 Tuesday, December 31, 1996 New Year's Day Martin Luther King Day President's Day Good Friday Easter Sunday Me.rnorial Day Independence Day Labo r Day Veterans Day Thanksgiving Day Christmas Eve Day Christmas Day Ne\..; Year's Eve Wednesday, January 1, 1997 Monday, January 20, 1997 Monday, February 17, 1997 Friday, Match 28, 1997 Sunday, March 30, 1997 Monday, May 26, 1997 Friday, July 4, 1997 Monday, September 1, 1997 Tuesday, Nove~ber 11, 1997 Thursday, Nove.mber 27, 1997 Wednesday, December 24, 1997 Thursday, Dec~T~er 25, 1997 We~~esday, December 31, 1997 Murzyn Hall may not be ra~ted on the above dates without approval of the Park and Recreation Commission. ~hat way the Co~~ission may review the holiday rental requests and then dete~i~e if ~he rental warrants opening Murzyn Hall on a holiday. In addition, whe.~ ~ew Year's Day, Independence Day or Christmas Day falls on a Sunday, the fo:'lowing Monday should also be considered a holiday. The Commission will ~~nually deterQine the days that Murzyll Hall should be closed in observance of holidays. MURZ!~: AP-M.JPM COLUMBIA HEIGHTS RECREATION DEPARTMENT PARK FACILITY USE POLICY (updated April 8, 1996) rhe facilities of the City of Columbia Heights Park and Recreation Departments are provided for the wholesome leisure time pursuits of all residents. Correspondingly, certain policies are needed to insure proper use and control of the City's park facilities so that all residents may have fair and equitable access to these facilities. The City of Columbia Heights is committed to the policy that all persons shall have equal access to its facilities without regard to race, creed, color, sex, national 9rigin or handicap. I:. 6. 7. 8. I:I:. 1. 2 . 3. I:I:I:. 1. 2 . 3 . RESERVATION POLICY SCHEDULDlG PRIORJ:TY GROUPS 1. 2 . All City sponsored activities and programs. Independent School District #13 athletic activities and programs. 3. Recognized community youth athletic association activities and programs. These associations include: East River Hockey Association, Columbia Heights Basketball Association, V.F.W. athletic program, and I.C.C. athletic programs. 4. Recognized Columbia Heights community service and civic non-profit organizations and agencies activities and programs. These organizations include but are not limited to: boy scouts, girl scouts, Columbia Heights Lions Club, etc. 5. Columbia Heights residents and non-commercial groups. These include but are not limited to: private parties, neighborhood groups, church groups, political parties, etc. Registered Columbia Heights commercial organizations. Teams registered in an adult league sponsored by the city. Non-resident individuals and groups. P'ACI:LI:TI:ES Group A - Athletic fields and skating rinks. Group B - Picnic shelters, warminghouses and the Huset Park bandshell. Group C - Tennis, basketball, volleyball courts and playground equipment. RESERVATI:ON PERIOD Priority Group #1 may reserve facilities at any time for any date. Priority Groups #2 - #6 will have exclusive reservation priority during the months of January and February for that calendar year. Beginning March 1, reservation priority for the calendar year s~all be on a first come, first served basis for all Priority Groups. Page - 2 IV. V. VI:. RESERVATI:ON' TJ:MES Facilities are available between the hours of 9:00 a.m. and 11:00 p.m. unless otherwise indicated. Facilities are reserved by a unit of time. 1. Group A Facilities (Athletic fields and skating rinks): A. Weekdays - are reserved in 90 minute blocks of time or by the day. . . B. Weekends - are reserved in two hour blocks of time or by the day. 2. Group B Facilities (Picnic shelters, warminghouses and the Huset Park bandshell) : A. Are reserved in four hour blocks of time or by the day. 3. Group C Facilities (Tennis, basketball, volleyball courts and playground equipment) : A. Tennis court policy is posted at the courts. Only City sponsored functions may be reserved in advance. B. Basketball courts and playground equipment may only be reserved for City sponsored functions. RESERVATI:ON' PRIORI:TY 1. Priority Group #1 may reserve those times which are necessary to implement City sponsored programs. Priority Groups #2 & #3 may reserve those times which are necessary to implement sponsored programs if space is available. 2. 3. Priority Groups #4 - #8 may reserve one Facility Group A and one Facility Group B time block per seven days if space is available. GENERAL RESERVATI:ON' POLI:CI:ES 1. A reservation will be confirmed when a completed permit application, and if applicable, a 10% non-refundable deposit is received and approved by the Recreation Office. 2. Full payment is due no later than seven days prior to usage. 3. A key for the bandshell, ballfield lights or warminghouse may be checked out if the request and a $75.00 deposit are received by the Recreation Department at least seven days prior to the event. 4. Depending on the activity planned a damage deposit and/or general liability insurance may be required. 5. The Park & Recreation Commission may grant a policy variance or fee waiver. It is the responsibility of the applicant to pursue such course before use will be approved. The Commission meets monthly. 6. The permit holder must be in possession of the approved permit 'at the time of usage to retain reserved status. 7. In season activities will take priority over out of season activities (i.e. baseball will take priority over soccer in the spring.) Page - 3 8. The City of Columbia Heights reserves the right to refuse or restrict the use of any facility for the following reasons: A. The facility is undergoing maincenance or repair. B. The facility may be damaged by the intended use. C. The intended use is illegal or inappropriate. VII. FACILITY FEE SCHEDULE PRIORITY FACILITY GROUP FEE DRAG/LINE FEE Group A #1 - #4 $0.00 $0.00 (Football/ Soccer) #5 - #7 0.00 30.00/occurrence LIGHTS FEE $0.00 10.00/hour #8 10.00/unit 30.00/occurrence 10.00/hour 35.00/day *A $10.00 per team fee will be charged to Priority Groups #4 - #7 for weekend (Friday through Sunday) invitational tournaments. Group A (Baseball/ Softball) #1 - #4 #5 - #7 0.00 0.00 0.00 0.00 20.00/occurrence 10.00/hour #8 10.00/unit ~ 10.00/hour ~"k'(ie:~ *A $10.00 per team fee will be charged to Priority Groups #4 - #7 for weekend (Friday through Sunday) invitational tournaments. Field chalk is available for $6.00/bag. Group A (Skating Rink) #1 - #4 #5 - #7 0.00 0.00 Not Applicable Not Applicable 0.00 15.00/hour #8 10.00 /uni t Not Applicable 15.00 /hour 35.00/day *A $10.00 per team fee will be charged to Priority Groups #4 - #7 for weekend (Friday through Sunday) invitational tournaments. Lights fee charged only for usage after regularly scheduled hours of operation. Group B #1 - #4 0.00 Not Applicable Not Applicable (Warminghouses I Huset Park #5 - #6 10.00/unit Not Applicable Not Applicable Bandshell) 25.00/day 1 #7 - #8 20.00/unit Not Applicable Not Applicable 50.00/day Group B #1 - #6 0.00 Not Applicable Not Applicable (Picnic Shelters) #7 - #8 20.00/unit Not Applicable Not Applicable 50.00/day Group C *May only be reserved for city sponsored activities. Page - 4 GENERAL FACILITY USAGE POLICIES 1. All individuals/organizations using City of Columbia Heights parks or facilities must follow stated usage policy and conform to City ordinance and other applicable laws and resolutions. 2. Smoking or the use of tobacco is not allowed in any park building. Smoking is not allowed on any athletic fields or in the player bench areas during City sponsored athletic programs. 3. Children under five (5) years of age should be supervised by an adult. 4. Uses of the facility that present a danger or a nuisance to the user, another user or to the facility itself are not allowed. 5. Use of profane or obscene language is not allowed. 6. Gambling is not allowed without a permit. 7. Proper attire must be worn by all people using the facility. 8. In the event of a criminal activity occurring at the facility- (i.e. theft, vandalism, assault, possession of a weapon, etc.) the police should be contacted immediately. Record all pertinent information regarding the incident including names of those involved and names and phone numbers of any witnesses. 9. In the event of a fire occurring at the facility, contact the Fire Department at 911 to report the fire. Make sure to give the dispatcher the location of the fire and don't hang up until the dispatcher confirms the address. 10. Concerning requests from the general public, only the Park and Recreation Commission may authorize the placement of posters or signs at City facilities. 11. Glass containers should not be used in playground areas, on the swimming beach, on the athletic fields or player bench areas. 12. Alcoholic beverages are not allowed in City parks with the exception of Huset Park on Fridays, Saturdays, Sundays or legal holidays between the hours of 8: 00 a.m. and 11: 00 p.m. Neighborhood groups and public service organizations may obtain permission from the City to possess and consume non-intoxicating malt liquor in City parks (except Silver Lake Beach) , between the hours of 8:00 a.m. and 9:30 p.m. 13. In the event of inclement weather or saturated grounds, fields will be closed to ensure safety of the participants and to prevent turf damage. Inclement weather can include: thunder & lightning storms; hail storms; snow storms; heavy rains; heavy snow; heavy frost on the ground; extreme temperatures; or other types of weather which may be dangerous to participants or can lead to damage of the fields. Saturated grounds refers to standing water on a field or a field so saturated by water that use of the field will cause damage to the turf. The decision to close the fields will be made as follows: A. Weekdays - The Recreation Director (or his designee) will make the decision on closing the fields. Where possible, the decision on closing fields will be made by 4: 00 p.m. Permit holders should call the Recreation Department information/weather phone line at 782-2868 after 4: 00 p. ffi. for field closure information. If inclement weather Page - 5 conditions develop after 4:00 p.m., the Facility Supervisor on duty will make the decision on closing the fields. The Facility Supervisor may want to confer with the umpires and coaches before making a decision on closing the fields. B. Weekends - Provided that Recreation Director (or his designee) is not on duty, the decision on closing the fields will be made by the Facility Supervisor. Permit holders should call the Recreation Department information/weather phone line at 782-2868 for field closure information. C. No Staff on Duty - If there are no authorized Park or Recreation Department staff on duty, the permit holders will make the decision on closing the fields. Permit holders will be financially responsible for any turf damage caused by using fields during inclement weather or using fields with saturated grounds. 14. City sponsored activities take priority over all other permitted activities. Permit holders must leave the field by the time indicated on the schedule when City sponsored activities are scheduled immediately following their usage. 15. When a field is used by two permit holders on the same day or evening, the first permit holder must leave the field by the time indicated on the schedule. The second permit holder may not access the field until the time indicated on the schedule. The only exception to this policy is for non-City sponsored baseball/softball games. In the event that the first permit holder's game runs past their scheduled time, the second permit holder will be allowed access to the field as soon as the inning is completed. No new inning may start after the starting time of the second permit holder. As a matter of courtesy, the first permit holder should do everything in their power to be off the field by the time indicated on the permit. Permit holders whose games repeatedly run long may have their permit rescinded. 16. Athletic field permits for non-City sponsored activities on Saturdays and Sundays must be approved by the Park and Recreation Commission. The only exception is at Huset Park where the Recreation Department may issue athletic field permits seven days a week. 17. When not scheduled, all fields are available for open play or practice. Use of the fields during non-scheduled hours is on a first-come, first- served basis. If there are two or more teams or groups of four or more people wanting to use a particular field, use of the field shall be limited to two hours. After two hours, the team or group on the field must relinquish the field to the next team or group. Please note that youth athletic association teams do not have priority over smaller groups regarding use of fields during non-scheduled hours. 18. Permit holders are responsible for cleaning up the fields after use (picking up trash, etc.) 19. Public Address (P.A.) systems may be used only between the hours of 9:00 a.m. and 9:00 p.m. Use of a P.A. system before 9:00 a.m. or after 9:00 p.m. is strictly prohibited. Music may be broadcast on P.A. systems only between the hours of 10:00 a.m. and 8:00 p.m. Broadcasting music before 10:00 a.m. or after 8:00 p.m. is strictly prohibited. Voice announcements before 10:00 a.m. or after 8:00 p.m. should be kept to a minimUm and at a reduced volume level. 19. Taking pepper, taking batting practice or hitting soft toss into or adjacent to any of the fences are not allowed. Balls being repeatedly Page - 6 hit or thrown into the fences cause damage to the fence fabric. 20. Use of park facilities is allowed between the hours of 6:00 a.m. and' 11: 00 p. m. Vehicles. may not parked in any park overnight without prior' authorization from the City. 21. No person shall solicit, offer for sale, or sell' to the: public any article or thing whatsoever in any park without prior authorization from the Park and Recreation Commission. 22. NQ person shall be permitted to take any pet into any park unless it is led by a.suitable leash. Pets (except seeing eye dogs) are not allowed in park buildings, skating rinks or any public waters without prior authorization from the City. 23. Small fires (camp fires, barbecue grills, etc.) may be made in designated areas by picnic parties. Every person who starts a fire and every person using a fire shall be responsible for completely extinguishing the fire and coals/embers before leaving the park. 24. Permit holders will be responsible for the supervision of the participants involved in their programs. If any intentional acts of vandalism'or inappropriate use of the facility by a program participant causes damage to a facility, the permit holder and the individual\s) causing the damage will be held accountable. ,. 25. Permit holders are not be allowed to charge a parking fee or an admissib~ fee to. any park or facility without authorization from the Park and' Recreation Commission. 26. Users of parks will be solely responsible for any accidents or injuries that may occur. in connection with their usage. Permit holders may be required to provide proof of insurance for athletic camps and tournaments. The amount of the insurance shall be a minimum of $100,000.00. It is also recommended that permit holders require all athletic camp :and tournament participants sign a liability waiver/roster form in order to protect the permit holder and the City from possible injury-related lawsuits. *Approved -a.t,:ftpril 8, 1996 City council meeting. PARKS: PARKUSE.PQL',': COLUMBIA HEIGHTS RECREATION DEPARTMENT '0 MILL STREET N.E.. COLUMBIA HEIGHTS. MN 55421-3878 (763) 706-3730 TOO (763) 706-3692 The following is the agenda for the regular meeting of the Park and Recreation Commission to be held at 6:30 p.m. on Wednesday,_ January 26, 2005 at John p, Murzyn Hall, Keyes, 530 Mill Street N.E., Columbia Heights, MN. I. Call to Order and Roll Call 2. Consent Agenda 3. Approval of November 23,2004 Minutes 4. Approval Payment of Bills 5. Letters and Requests a. Request for fees waived for Columbia Heights Firefighters Association annual banquet b. Request for fees waived for Tri-City Hockey FUNraiser c. Request for Columbia Heights resident discount by David and Lori Walburg d. Request for a wedding to be held on New Year's Eve 2005 by Joy Tomas 6. Old Business a. Update request for the usage of JPM kitchen by Marino Catering Company 7, New Business a. Establish February Park and Recreation meeting as public hearing for 2005 DNR grant application b. Columbia Heights resident, Terry Olson, has requested batting cages be installed at Huset Park c, Rental fees for City parks and ball fields d. Possibility of combining Recreation activities with other cities or community education e. Dates Murzyn Hall is closed in observance of holidays 8. RepOIis a, Recreation Director b. Public Works Director/City Engineer c. Commission Members 9. Adjournment The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to patiicipate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance, Please call the City Council Secretary at 706-3611 to make arrangements, (TDD/706-3692 for deaf only.) TI..H~" r-'TV' ........r:- r-........, I '....nl... Wr::"Ir"'LJTC nr'\l:"C r...1..--.-r r"Itcr-nl......t..' ^ Tc:" 1""'\1'\.1 -rUr::" 0 ^ CIC" ........1:7 r-.IC ^ 011 ,TV,,,,, c...Jlru ,-..VI\.llc.......,.... ........n -rue nn........'/lc..-.". ........r- c-r::-n'/Ir-r"C"