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HomeMy WebLinkAboutAgenda-November-05 CITY OF COLUMBIA HEIGHTS · ARK & RECREATION COMMISSION AGENDA KEYES ROOM, JOHN P. MURZYN HALL ':E:!:IiESl).:f\}:T;,iN~~MiB~R;ZZ"ZQQ5 6:30 P.M. 1. ROLL CALL 2. CONSENT AGENDA These items listed are considered to be routine by the Park & Recreation Commission and will be enacted as pmi of the consent agenda by one motion. A. Approval of October 26, 2005 Minutes B. Approval Payment of Bills 3. LETTERS AND REQUESTS A. Request for placement of a picture of James David Labelle in bar/IOlmge. Bob Lauer representing the family of James David Labelle has requested to place a picture of Jmnes Labelle in the bar area. Recreation Director Keith Windschitl will talk about tIns request. B. Sister City request to place a display cabinet in Mmzvn Hall. Attached is a letter of request from the Sister Cities International orgmlization to place a display cabinet in Mmzyn Hall with coordination on the placement from Recreation Director Windscl1itl. C. Request for Gauvitte Park Memorial Attached is a letter of request from Public Works Director/City Engineer Kevin Hansen along with attachments from the Gauvitte fmnily to place a memoriam within the Gauvitte park for William Charles Gauvitte. 4. OLD BUSINESS None at tl1is time 5. NEW BUSINESS A. Rental Rates for Mmzyn Hall 2007 Recreation Director Windscl1itl will discuss proposed 2007 rental rates for Mmzyn Hall. Attached are the proposed rental rates for 2007. 6. REPORTS A. Recreation Director B. Public Works Director/City Engineer C. Commission Members 7. ADJOURNMENT The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accOlmnodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf only). Park & Recreation Commission November 10,2005 1 City of Columbia Heights Park and Recreation Commission October 26, 2005 Eileen Evans called the meeting to order at 6:05 p.m. ROLL CALL Members present: Eileen Evans; Tom Greenhalgh; Stan Hoium; Kevin McDonald; David Payne; Gary Peterson; Marsha Stroik; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Absent: Jerry Foss APPROVAL CONSENT AGENDA Motion to approve revised consent agenda with changes by Stroik; second by McDonald. All ayes, motion carried. LETTERS AND REQUESTS None at this time. OLD BUSINESS NOVEMBER COMMISSION MEETING The next Park and Recreation Commission Meeting will be on Tuesday November 22 because ofthe Thanksgiving Holiday. NEW BUSINESS 2006 RECREATION & MURZYN HALL BUDGET Recreation Director Windschitl advised the commission that in the following Budget meeting he would be stating that the 2006 budget has an increase of$1556.00. The 2005 adopted budget vs. the actual 2004 budget increased by 14.7%; tIns is largely due to the 2 full time positions that were vacant in 2004. The salary of the Recreation Program Coordinator has bee allocated across four budgets to reflect the specific areas that are affected by this position. The four budgets include Youth Enrichment, Adult Athletics, Youth Athletics and Traveling Athletics; with Youth Enrichment showing an increase and the other three showing a decrease. Commission Member Stroik asked if the rates for Murzyn Hall would be increasing or staying the same for next year. Windschitl said that the rates would be discussed at the next commission meeting. Park & Recreation Commission November 10, 2005 2 HOLIDAY KICK-OFF PARTY The annual Holiday Kick-offPaliy will be on November 26th. Windschitl Stated that in the past we have waived the regulal" rental fee and charged for other costs such as security and linens. The" fees were waived because the monies raised during this event go towal"ds the Activity Fund, which benefits the community. Motion by Payne to reserve the date of November 26th for the Holiday Kick-off Party with the fee waived, charging for the security officer. Second by Greenhalgh. All ayes, motion carried. REPORTS PUBLIC WORKS DIRECTOR/CITY ENGINEER Public Works Director/City Engineer Hansen first reported on the storm damage that occurred in the city parks on September 21. Out of approximately 100 trees down in the Public areas of the city, half were in the public parks. A falnily member of the Gauvitte nanle contacted Public Warks in regards to placing a rock with a plaque at the park to recognize the Namesake of the Park, through the Gauvitte family. This would be fully 'paid for by the family. Hansen suggested for the falnily to present a request to the commission at the next meeting. A company has been found who have remodeled a wading pool in Minneapolis for less money than prior estimates. Their proposal would remodel the wading pools to meet the current state code. More information will be available at the next meeting. The Parks 2006 budget is projected at $711,000, roughly the same as the previous year. Regarding fuel prices the City saves between $0.25-0.30 because they pay State tax but not Federal tax on gas. The Salne ice rinks will be open as last year but the warming houses will not be staffed. Annual increases are projected to PER, to cover for projected shOlifalls in the Coordinated Plan. The budget is actually decreased even thought the dollar amount is remaining the Salne as departments are absorbing increases such as fuel, inflation alld contracts. The department would like to give seasonal employees a raise; they have not received one in a few years. COlllinission Member Stroik asked about the cost of Health Insurance, Hansen replied that it would remain the same or see a slight decrease. The department has been operating on a flat budget for several years alld absorbing the persOlmel increases. Commission Member Evans asked about increasing propeliy insurance, Hansen said there is no impact on this budget far that. Commission Member Greenhalgh asked about the installation of lights at Prestemon Park, Hansen suggested presenting the issue to the City Council for authorization to prepare an Engineering RepOli for the installation. COMMISSION MEMBERS Commission Member McDonald reported that the resmfaced trail at Sullivan Pal"k turned out very nice. Park & Recreation Commission November 10,2005 ., .J Commission Member Evans asked about the grass seeding cost on the expense repOli. Public Works Director/City Engineer Hansen said that there has been seeding done at Silver Lake Beach. Evans also asked who would be picking up the cost for the brush removal after the storm and what happened if residents took advantage of that service by putting other cut down brush that was not affected by the storm. Hansen said the City is picking up the cost and that there was no way to differ between brush that had to be removed due to the storm and other brush that residents may have cut down on their own. ADJOURNMENT Eileen Evans adjourned the meeting at 6:45 p.m. Demma Saetke Recreation Clerk Typist II PARKS EXPENSE REPORT OCT 05 (101-45200) I DATE PAID I VENDOR I DESCRIPTION I AMOUNT I BUDGET LINE I 100505 MN DEPT OF ADMINISTRATIO COMMUNICATIONS $63.40 3210 100505 NEXTEL COMMUNICATIONS 083005 PW 0039111533 $94.38 3210 101005 INTEGRATED LOSS CONTROL SFTY ENVRMN SRVCS 10/05 038597 P $53.17 3050 101005 RAPIT PRINTING - NEW BRI MAIL LABELS,LEAVE FORMS 039844 F $63.63 2030 101005 BIFF'S,INC. SATELLITE RENTAL 09/05 $507.68 4100 101205 HANSEN/KEVIN LOCAL TRAVEL $10.31 3310 101205 CHOICE POINT SERVICES DRUG TESTS $52.80 3050 101905 QWEST COMMUNICATIONS 100105 #612-E07-0708 $4.73 3210 102405 UNITED RENTALS SPRINKLER FITTING $4.21 2171 102405 OFFICE DEPOT TAPE FOR LETTER MACHINE $19.68 2000 102405 STAPLES BUSINESS ADVANTA FOLDERS/STORAGE BOXES $26.60 2000 102405 STAPLES BUSINESS ADVANTA FILE SORTER,RACH $46.95 2000 102405 HOME DEPOT #2802 PLANTS-LABELLE $47.87 2171 102405 MINNEAPOLIS SAW CO. SAW CHAIN #291-4 040104 P $52.08 2171 102405 OFFICE DEPOT PADS,FILE,SLEEVE $52.09 2000 102405 CLARK PRODUCTS INC SOAP,ROLL TOWEL,CUPS 040049 F $87.72 2171 102405 G & K SERVICES UNIFORM RENTAL/SERVICES $136.16 4100 102605 HANSEN/KEVIN FOOD SUPPLIES $14.91 2175 102605 FETZER/KELLY SAFETY BOOTS-K,FETZER $150.00 2173 102605 XCEL ENERGY (N S P) 09/05-10/05 PARKS $2,890.82 3810 103105 OCT.2005 CITY BILLS PAID UTILITY SERV.JUL,AUG,SEP $3.24 4395 103105 OCT.2005 CITY BILLS PAID UTILITY SERV.JUL,AUG,SEP $103.59 3850 103105 PROP&L1AB.INS.ALLOC2005 PROP&L1AB INS.ALLOC.2005 $1,709.08 3600 1031052005 GARAGE SPACE ALLOC. 2005 GARAGE SPACE ALLOC. $4,815.00 4100 EXPENSES - MURZYN HALL - NOVEMBER, 2005 --.. - >-..---. - .... -_._.._--~------_.. DATE VENDOR ITEM COST ACCOUNT 10-0ct Clark Chemicals,c1eaning suplies,consumables $1,453.59 2171 1 O-Oct Viking electric wire, connectors $43.87 2171 1 O-Oct Home Depot Hardware $2.10 2171 10-0ct Hanks specialties Base, vinyl $51 .12 2171 10-0ct Next day Gourmet entry mat $58.68 2171 10-0ct Goodin Cone, gasget $48.46 2171 24-0ct G&K Mops, linens, uniforms $194.11 4100 ------ 24-0ct Schindler Maint. Contract $114.66 4000 10-0ct Chemlawn Fall application $55.38 4000 5-0ct MN Dept of Admin 911 phone line $54.45 3210 1 O-Oct Pacifica Internet Advertising $180.00 3430 -- $509.00 24-0ct Pepsi Premix 2990 24-0ct Menards Batteries, ign igtor, tool box,adhesive, base,sum $137.83 2171 Total $2,903.25 COLUMBIA HEIGHTS Minnesota, U.S.A. CITY HALL 590 40th AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 PHONE: (612) 782-2800 FAX: (612) 782-2801 LOMIANKI Poland November 9, 2005 City of Columbia Heights Attn: Keith Windschitl The Sister City of Columbia Heights are requesting permission to place a display cabinet in Murzyn Hall. The size and location would be coordinated with Keith Windschitl. Thank you for your consideration in this matter. ~ SiZet-R,t.ryo-/ Cliff Shedlov Sister City Member Nov 16 05 OS:01a p. 1 MEMO [ --, CITY OF COL"(JMBIA HEIGHTS .1 TO: Parks and Recreation Commission Kevin Hansen, Director of Public wor~ FROM: DATE: I November 16th, 2005 for Commission meeting of November 22nd ~ 2005. SUBJECT: Request for Gallvitte Park Memorial City staff received a request from a family member of the Gauvitte Family to place a memoriam within the park for which it received its name. The pauvitte fawily would I~J(e to im tall a memorial marker in a large I,': ' . II "',' I ' rock in Gauvitte Park near the park entrance sigp,. See attacped photo th,j~t provide~ an example. The marker would be set flat in the rock for display and viewing. The attached narrative is what staff understands the marker would say, I do not know if it would include a ~ \10 dimensional bust as shown in the example photo. Staffhas no issues/objections with the proposal. The rock would not inlerfere with maintenance operations. The location next to the park entrance sign is fitting and wo uld not interfere with any park development that may be developed in the future, and could be J;Iloved i:~necessary. It is also my understanding that the Gauvitte Family will pay for all cos~s associated' Nith the m~morial. The Commission should also discuss a formal dedication process once the ,IT emorial is completed. Attachments: William Charles Gauvitte descriptive memorial Example Photo's KRH:kh M'ublic Workslkel'inbfparkslP&R_mlg/l1_22_05IGamilte memorial.doc Nov liS 05 OS: ala p.2 WILLIAM CHARLES GA1JVITTE. 1867-1952 AN EARLY PIONEER TO THE AREA HIS DEDICATION TO THE NEW COMMUNITY AND THE PU BLIC GOOD ENSURED A STRONG BEGINNING TO THE THEN VILLA.GE OF COLUMBIA HEIGHTS. L ,I', ',j' . ' , I. ; , . HE WAS ELECTED TO THE VILLAGE COUNCIL IN JUNE 1914 AND SERVED AS ITS PRESIDENT UNTIL DECEMBER 1916. HE SERVED ANOTHER TERM AS PRESIDENT OF THE COlfNCIL FROM MA Y 1920 UNTIL AUGUST 1921 WHEN HE WAS ELECTED AS THE 1 ST MAYOR OF THE CITY OF COLUMBIA HEIGHTS }~D SERVED UNTIL MA Y 1923. HE AND HlS WIFE HELEN LIVED AT 4225 3RD ST. WHERE THEY RAISED 6 CHILDREN; 3 DAUGHTERS; BURi'\TADINf. DOROTHY AND ETHEL AND 3 SONS; U,WRENCE, WILLIAM AND JOSEPH. THIS MEMORIAL MONU:\1ENT IS D01'\ATED BY THE DARRELl. AND DOROTHY GAUV1TT: ~ FAMILY AND DED1CATED THIS _DAY 01'_. JOHN P. MURZYN HALL RENTAL RATES Rentals in 2006 will pay the 2006 rate, and rentals in 2007 will pay the 2007 rate. RENTAL INFORMA TlON 2006 RA TES 2007 RA TES (Sun - Fri) (Saturday) (Sun - Fri) (Saturday) Hail/Kitchen/LaBelle Lounge $800.00 $1,000.00 $800.00 $1,100.00 Hall $675.00 $705.00 $675.00 $775.00 Kitchen $115.00 $120.00 $115.00 $130.00 LaBelle Lounge $200.00 $210.00 $200.00 $230.00 Gauvitte Room $170.00 $175.00 $170.00 $190.00 Prestemon Room $170.00 $175.00 $170.00 $190.00 Edgemoor Room $170.00 $175.00 $170.00 $190.00 Keyes Room $170.00 $175.00 $170.00 $190.00 Youth Lounge $170.00 $175.00 $170.00 $190.00 Maithaire/McKenna Room $240.00 $250.00 $240.00 $275.00 Senior Center $240.00 $250.00 $240.00 $275.00 Down Payment (non-refundable) $500/ $100 $500/ $100 $500/ $100 $500/ $100 Damage Deposit $250.00 $250.00 $250.00 $250.00 Security Deposit $100.00 $100.00 $100.00 $100.00 CSO per hour $22.00 $22.00 $22.00 $22.00 Pre-Mix Deposit $100.00 $100.00 $100.00 $100.00 Pre-Mix per canister $25.00 $25.00 $25.00 $25.00 Early Entry Fee* $60.00 $60.00 $60.00 $60.00 Custodial Charge per hour $20.00 $20.00 $20.00 $20.00 C02 System Usage Fee** $20.00 $20.00 $25.00 $25.00 Events Lasting 2 hours or less 50% 50% 50% 50% Events Lasting 4 hours or less 25% 25% 25% 25% Heights Resident Discount*** 25% 25% 25% 25% !AudioNisual equipment rental $25.00 $25.00 $25.00 $25.00 * Subject to approval by Recreation Director and/or Park & Recreation Commission. ** For use of C02 system to tap kegs of beer. Fee waived if renter purchases pre-mix from the City or the Lion's Club provides bartending services. *** Columbia Heights Resident discount is exclusively limited to the renter or their parents, providing one is a Columbia Heights resident. Linen and Napkin rental is available upon request. 2006 Prices are as follows: $6.00 per hall table (60" rounds and 8'x2' banquet tables) $3.00 per bar table $ .50 per napkin tax additional Linen and Napkin rentals will need to be placed 2 weeks prior to your rental date. For any Saturday rental you may decorate on the Friday before your event from 10:00 am - 4:30 pm for a $150.00 fee. This reservation can only be made if the date is available 2 weeks prior to your rental.