HomeMy WebLinkAboutNovember 21, 2005 Budget Work Session
Mavor
Gary L. Peterson
Councilmembers
Robert A. Williams
Bruce Nawrocki
Tammera Ericson Diehm
Bruce Kelzenberg
Citv Manaaer
Walt Fehst
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www.ci.colul1lbia-heights.I1l11.US
ADMINISTRA nON
NOTICE OF CITY COUNCIL MEETING
************
to be held in the
CITY OF COLUMBIA HEIGHTS
as follows:
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
COLUMBIA HEIGHTS CITY COUNCIL
NOVEMBER 21, 2005
5:30 P.M. (light supper provided)
CONFERENCE ROOM 1
BUDGET WORK SESSION
AGENDA
** brief discussion - Amend Building Code to facilitate faster completion of projects
1. Summary of total budgets
2. Final cuts, add-backs and final levy
3. Liquor budget - continued discussion
4. Public Works budget - continued discussion
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, prq?;rams, or activities. Upon request, accommodation will be
provided to allow individuals with disabilities to pmticipate in all City of Columbia Heights' services, programs,
and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at
least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make anangements.
(TDD/706-3692 for deaf or hearing impaired only)
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
DRAFT COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: November 21, 2005
AGENDA SECTION:
Reso lutions/Ordinances
NO:
ORIGINATING DEPARTMENT:
Community Development
CITY MANAGERS
APPROVAL
ITEM: Adopt Ordinance #XXXX
Amending Building Code adoption
pOliion of the City Code(X.XXX)
NO:
BY: Lawrence R. Pepin
DATE: 11/14/2005
Background: The City receives numerous complaints each year from residents tired of looking at
neighbors unfinished construction proj ects where homeowners or contractors began construction
improvements to their propeliy but never fully completed the work or delayed completion beyond a
reasonable time. In some cases staff found that although a building pe1111it was issued, the homeowner or
contractor either ran out of funds dming the construction or encountered additional expenses due to
unforeseen circumstances. In other cases, homeowners have simply worked at their own pace extending
their time line for completion indefinitely.
The Minnesota Building Code 1300.0120 subpmi 11 Expiration states: "Every pennit issued shall
become invalid unless the work authorized by the pennit is cOlllillenced within 180 days after its
issuance, or if the work authorized by the permit is suspended or abandoned for a period of 180 days
after the time the work is commenced." The code makes no provisions regarding when the extelior of
the project must be completed.
The proposed ordinmlce requires that the exterior of all structures located within the City of Columbia
Heights be completed within six months for residential and 12 months for conunercial from the time of
pe1111it issuance. The Building Official is reconmlending appending xxxx section of the City Code with
an entirely new ordinance based upon language used by the Cities of Shoreview and Plymouth in their
city codes. The advantages of adopting this ordinance are to limit the negative aesthetic impact on the
conmmnity for extelior construction projects, second, to limit the exposure to the elements of the
unprotected building materials. This frees up the time of the Building Official for other inspections or
investigations. When complaints from neighboring residents are registered, the Building Official
investigates them and attempts to work with the propeliy owners to develop a timeline by which the
exterior pOliions oftheir projects can be completed within the parameters ofthe ordinance.
Although the proposed ordinance may not resolve all cases, it will serve as an additional enforcement
tool used to encourage those who may deliberately and reluctantly choose not to complete the exterior
pOliion of their improvement project within a reasonable peliod of time. In addition, individuals who
submit applications for building permits would be inf01111ed of the new ordinmlce provision at the time
of pe1111it issuance.
Proposed Language for Ordinance:
Exterior Improvements
1. All exterior improvements of a structure, or pOliion thereof, to single family
dwellings, multiple family dwelling of twelve (12) units or less or any structure
accessory to a'residentia1 use shall be completed in accordance with City-approved
plans within one hundred eighty (180) days after the date the City issued the building
pennit.
2. All exterior improvements of a structure, or pOliion thereof, to multiple family
dwellings of more than (12) units or any commercial, industrial, office, institutional
or non-residential structure shall be completed in accordance with City-approved
plans within one (1) year after the date the City issued the building permit.
3. In all cases, the compliance deadline shall be upheld unless a written request for an
extension is submitted and approved by the Building Official. An extension may only
be granted in the event that a natural disaster or a calamitous event occurs which
lmavoidab1y delays the completion ofthe building project. Examples would include a
flood, fire, tomado, loss of job, prolonged illness or accident. The decision of the
Building Official may be appealed to the Planning Conmlission, who acts as the
Board of Appeals.
4. Any person, firm, or corporation who causes any violation of any provision of this
section or who owns, maintains, or has a superior possessory interest in any real estate
where violations of the provision of this section exist is guilty of a misdemeanor.
Recommended Motion: Move to adopt ordinance #### amending the city code to establish a timeframe
for completion of exterior pOliions of construction projects.
COUNCIL ACTION:
DA TE:
TO:
FROM:
RE:
CITY OF COLUMBIA HEIGHTS
NOVEMBER 17,2005
WALT FEHST
CITY MANAGER
WILLIAM ELRITE
FINANCE DIRECTOR
SUMMARY BUDGET INFORMATION FOR THE
NOVEMBER 21, CITY COUNCIL WORK SESSION
Attached to this memo are several documents that highlight significant summary budget
information and include add-backs that the City Council discussed during various budget
reviews. The following is a list of the attached documents.
Page 1
Page 2
Page 3
Page 4
Page 5
Page 6
History of Local Government Aid
Three-Year Budget Plan
Proposed 2006 Property Taxes Compared to 2003, 2004, and 2005 Actual Levies
Comparison of Tax-Supported Funds and Department Budgets for 2006 as
Compared to Adopted 2005 Budget and Actual 2003 and 2004 Expenses
Summary of Revenue Sources for the General Fund, Library, and EDA
Summary of Proposed Add-backs to the 2006 Budget
Page 7 and 8 Analysis of the December 31, 2004 Fund Balances and Available Cash
In addition to the above items, I have prepared a projection of expenses and revenues for 2005.
At the present time it appears that revenue should end up very close to our 2005 budget. The
greatest variable in this projection is our final, year-end interest earnings. These earnings are
adjusted by the market value of our investment portfolio on December 31 st and that adjustment
can have a significant affect on the overall booked revenue.
In the area of expenses I am projecting that overall, in the General Fund, expenses will run
approximately 5% under budget. This should result in a final 2005 budget savings of
approximately $400,000. If you would like any additional information on this, please let me
know.
WE:sms
0511173BUD
Attachments
City of Columbia Heights
History of Local Government Aid
Prepared 08/10/2005
Increase In Cumulative
Certified Amount of (T otal) Aid
Year LGA Lost Aid Lost
Original Aid Certified for Columbia Heights 2003 2,651,999 N/A N/A
Aid After 2003 Legislative Reductions 2003 1,955,299 696,700 696,700
2004 1,603,203 352,096 1,048,796
2005 1,058,477 544,726 1,593,522
2006 1,028,487 29,990 1,623,512
Total LGA lost in 4 years 4,962,530
Page 1
City of Columbia Heights, Minnesota
Three Year Budget Plan
2003 - 2007 Budgets
Cost Savings from 2003 to 2007
Total tax (Reduction)
suppported or increase
Year General Fund Library EDA Levy budqets to budqet
Budaet History
Budget Prior to LGA Cuts 2003 8,899,512 679,700 140,569 "'-'-." ......"7'R1i:
"'Io"J.''11o ..
','", ,
Adopted Budaet reduced from 200~ 2004 8,232,617 631,271 84,965 8,948,853 (770,928)
Adopted 2005 budget 2005 8,318,543 636,521 84,965 9,040,029 91,176
Proposed 2006 budget 2006 8,426,104 636,521 84,965 9~147,590 107,561
Implement a 3% budqet increase 2007 8,479,596 650,209 87,514 \9,217,$19 69,729
Net budget reduction over 4 years Projected 2007 Budget compared to 2003 Budget (502,462)
Page 2
City of Columbia Heights
Proposed Property Taxes
2003-2007
Prepared 07/14/2005
2003
2004
2005
Actual Adopted %of Adopted % of Proposed
Pro ert Taxes Lev Lev Increase Lev Increase Lev
Library 433,585 433,585 438,835 462,971
EDA 140,569 84,965 84,965 84,965
General Fund 4,243,830 4,928,710 5,578,737 5,799,601
Total Levy 4,817,984 5,447,260 6,102,537 6,347,537
Increase from Prior Year N/A 629,276 655,277 245,000
. . --, . , ;'
Total Levy Certified to County
Area Wide. (Fiscal Disparities)
Local Levy
Projected Market Value Homest
Lev
4,817,984
1,037,040
3,780,944
(646,380)
3,134,564
5,447,260 13.06%
1,010,487
4,436,773
(646,380)
3,7 90,393 .2(.1.92%
12.03%
6,102,537
1,010,487
5,092,050
(646,380)
4,445,670
6,347,537
1,010,487
5,337,050
(646,380)
4,690,670
2006
% of I Proposed
Increase Lev
6,620,133
272,596
6,620,133
1,010,487
5,609,646
(646,380)
4,963,266
2007
% of
Increase
4.29%
5.11%
IAmount of Levy Increase I 629,276 I 655,277 I 245,000 I 272,596 I
Page 3
City of Columbia Heights, Minnesota
Comparison of Tax Supported Funds
2003 - 2006
Actual
2003
General Fund
41110 Mayor-Council
41320 City Manager
41410 Elections
41510 Finance
41550 Assessing
41610 Legal Services
41940 General Government Bldg
42100 Police
42200 Fire
42500 Civil Defense
42700 Animal Control
43000 Public Works
43100 Engineering
43121 Streets
43160 Street Lighting
43170 Traffic Signs & Signals
43260 Weed Control
45000 Recreation Administration
45001 Youth Athletics
45003 Adult Athletics
45004 Youth Enrichment
45005 Travel Athletics
45030 Trips & Outings
45040 Senior Citizens
45050 Recognition/Special Events
45129 Murzyn Hall
45200 Parks
46102 Tree Maintenance
46103 Dutch Elm Sanitation
49200 Contingencies
49300 Transfers
199,444
359,692
8,377
603,367
92,113
168,003
102,697
2,427,115
1,024,854
30,191
11,839
o
388,460
599,265
119,850
65,952
9,392
162,136
14,050
17,207
17,531
8,806
32,072
72,904
40,118
223,471
614,916
99,627
225
4,160
480,000
y.,QQ7,a;34
Total General Fund
Economic Development Authority
46314 Econ Development Authority
Total EDA
127,017
.127,017
Library
45500 Library
636,773
636,773
o
o
Total Library
Page 4
Actual
2004
166,991
397,741
31,418
572,074
90,400
176,417
120,341
2,400,828
1,018,836
28,024
14,404
o
305,362
637,941
116,068
74,397
16,061
128,894
24,926
28,377
28,128
21,201
43,889
81 ,103
43,555
191,830
681,067
105,790
600
2,180
338,725
7,887'!56a
222,648
222,648
606,301
606,301
Adopted
Budget
2005
187,281
405,943
185
615,758
105,913
186,500
150,676
2,600,324
963,106
34,565
15,470
o
309,999
658,950
120,860
70,605
13,957
149,878
38,136
43,787
37,376
37,093
48,347
76,623
35,595
193,900
713,967
96,249
o
28,870
378,630
a;fha;543
246,332
246,332
636,521
. ... . 636,521
Department
Proposed
2006
182,507
409,570
89,389
629,559
106,945
186,500
144,730
2,706,145
1,025,427
33,833
15,470
o
311,095
679,228
126,136
68,133
16,569
153,644
31,397
38,200
47,788
31,557
52,411
74,163
33,700
197,536
712,972
105,709
o
130,791
85,000
aA?p,104.....
246,331
246,331 .
636,521
636,521.
(4,774)
3,627
89,204
13,801
1,032
o
(5,946)
105,821
62,321
(732)
o
o
1,096
20,278
5,276
(2,472)
2,612
3,766
(6,739)
(5,587)
10,412
(5,536)
4,064
(2,460)
(1,895)
3,636
(995)
9,460
o
101,921
(293,630)
.1Q7',$6f
(1)
(1 )
City of Columbia Heights, Minnesota
2006 Revenue by Source
General Fund Library EDA Total
Taxes 5,799,486 463,086 84,965 6,347,537
HRA Levy 0 0 161,366 161,366
Licenses & Permits 119,500 0 0 119,500
Intergovernmental Revenue 1,321,611 150,062 0 1,471,673
Charges for Services 480,498 8,500 0 488,998
Fines & Forfeits 120,000 15,000 0 135,000
Miscellaneous 101,126 4,700 0 105,826
Sales & Related Charges 0 0 0 0
Allocations 0 0 0 0
Transfers In & Non Revenue Receipts 483,883 50 0 483,933
Total 8,426,104 641,398 246,331 9,313,833
Budget expense 8,426,104 636,521 246,331 9,308,956
General Contingency
Contingency funds budgeted for add backs
With a 5.5% levy increase 110,791 4,877 0 115,668
Page 5
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A
B
City of Columbia Heights
Budget Cuts and Add Backs
Prepared 11/16/2005
Summary of add backs
Librar
rams and Bid 1m rovements
Fire De artment
Paid on Call Sleep In program. To cover
during peak times when additional help is
needed.
Police De artment
25th Officer (Anoka Hennepin Cty Narcotics
Task Force) The cost is based on filling the
osition March 1, 2006
Public Works
Reduce one vacant Maintenance III position
to a regular maintenance employee. The cost
is based on filling the position April 1, 2006.
Note: This was intended to be included in the
regular budget. However, do to a clerical
error the reduced cost was not included in
the budget. This reduction saves over
$8,000 er ear.
Total Add Backs
Contingency budget for add backs
General Fund
Library Fund
Total Bud eted Contin
Unused Contin enc
Page 6
c
D
20,110.00
9,000.00
51,569.56
34,867.50
115,547.06
110,791.00
4,877.00
115,668.00
120.94
Restriction
Note
1
1
1
1
1
1
1
1
2
2
2
2
2
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2
2
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Page 7
City of Columbia Heights
12/31/2004 Fund Balance Analysis
Fund Fund Description
101 General Fund
201 Community Development Fund
204 Economic Development Auth
225 Cable Television
226 Special Project Revenue
235 Rental Housing
240 Library
~ Ii
270 DARE Project
390 4 Cities Bonds
401 Capital Improvements
410 Sheffield Redevelopment
411 Capital Imp General Gov Bldgs
420 Capital I mprovement Development
430 Infrastructure Fund
431 Capital Eq Replacement-General
434 Capital Eq Replacement-Garage
436 Capital Eq Replacement-Liquor
437 Capital Eq Replacement-Data Pro
450 Capital Building Library
701 Central Garage
720 Data Processing
881 Contributed Projects-Recreation
883 Contributed Projects-General
884 Insurance
887 Flex Benefit Fund
Total City Council Control Restrictions
213 Parkview Villa South
265 Confiscated/Forfeited Property
412 Capital I mprovement Parks
414 Capital Improvements PWS
415 Capital Improvement PIR
432 Capital Eq Replacement-Sewer
433 Capital Eq Replacement-Water
438 Capital Eq Replacement-Storm Sewer
439 Capital Eq Replacement-Fire
440 Capital Eq Cable TV
601 Water Utility
602 Sewer Utility
603 Refuse Fund
604 Storm Sewer Fund
631 Water Fund Debt Service
FundBal2004.xls
Designated
Fund Balance for Working Cash Cash
Per CAFR Capital Balance Available
4,140,110 3,743,344 3,895,759 152,415
111,354 123,825 123,825
78,049 118,581 118,581
12,296 --
36,995 61,164 61,164
53,290 52,874 52,874
15,845 12,585 44,606 32,021
3,2& 1,500,000 t 2,053,0451 553,045
27,185 27,475 27,475
694,283 93,167 93,167
35,748 36,748 36,748
213,133 213,133 213,133
3,373,534 3,347,694 3,347,694
1,506,010 198,745 198,745
144,598 51,463 51,463
4,759,114 4,722,490 4,722,490
34,490 34,238 34,238
28,695 28,473 28,473
29,305 29,078 29,078
200,000 198,397 198,397
366,817 271,827 271,827
636,333 722,557 722,557
124,130 124,130 124,130
23,622 23,622 23,622
1,113,343 1,026,082 1,026,082
41,243 46,953 46,953
13,351,583 0 11,196,272 11,196,272
125,622 168,377 168,377
14,337 14,337 14,337
1,013,178 955,595 955,595
25,544 19,922 19,922
87,765 193,509 193,509
490,828 487,060 487,060
373,027 10,129 10,129
25,051 607 607
351,624 347,379 347,379
317,479 292,702 292,702
4,267,407 210,526 210,526
4,097,574 229,439 229,439
436,780 187,101 187,101
1,086,531 376 376
(1,400,824) 251,077 251,077
City of Columbia Heights
12/31/2004 Fund Balance Analysis
Restriction Designated
Note Fund Balance for Working Cash Cash
Fund Fund Description PerCAFR Capital Balance Available
3 632 Sewer Fund Debt Service (20,647) 5,236 5,236
3 643 Storm Sewer Fund Debt Service (727,517) 116,680 116,680
3 651 Water Construction Fund (520,590) - -
3 652 Sewer Construction Fund 942,594 140,701 140,701
3 653 Storm Sewer Construction Fund 179,720 1,803 1,803
3 890 Compensated Absences 16,658 599,624 599,624
3 212/402 State Aid Maintenance/Constr (136,821 ) -
3 I 290/405 IDowntown Parking Ramp Maint ~ ~
4 202 Anoka County CDBG (29,636) -
4 203 Parkview Villa North 507,830 590,467 590,467
4 250 CHASE 53,579 53,076 53,076
4 261 Twenty-First Century Grant 14,348 12,317 12,317
4 276 Local Law Enforce Block Grant 3,464 3,365 3,365
4 299 Business Revolvinq Loan Fund 369,999 306,217 306,217
4 350 GO Tax Incr Refundinq Bonds 2004A 35,435 35,432 35,432
4 370/379 TIF: Scattered Site Housinq 10,132 17,033 17,033
4 376 Tax Increment Bonds 118,243 81,260 81,260
4 377 Sheffield TIF Redevelopment (434,473) 34,358 34,358
4 378 TIF: Medtronics 277,236 275,562 275,562
4 382 Capital Appreciation Bonds 1990 2,683,997 2,666,721 2,666,721
4 385 Multi-Use Redevelopment Plan (36,096) - -
4 386/407 TIF: District #2 (2,296) - -
4 387 GO Improvement Bonds 1999A 584,944 580,737 580,737
4 388 GO Improvmnt/Revenue Bonds 2003A 342,121 342,121 342,121
4 389 TIF: R8: Transition Block Redev 57,325 57,227 57,227
4 880 Permit Surcharqe Fund - 91,163 91,163
4 885 Escrow Fund - 35,874 35,874
TOTAL FUNDS
36,922,104
5,255,929 27,188,808 21,932,879
Note:
Some available fund balances may have limitations on them by the nature of the fund.
For example, Street State Aid Funds can only be used for those streets eligible for State Aid.
Other similar restrictions apply to some of the other funds.
These funds are at the discretion of the Council with no restrictions.
2 These funds have some restrictions but most of these are controlled by the Council.
These funds have some outside restrictions and the Council's use of these funds is limited.
These funds have rigid restrictions by outside sources limiting their use to specific purposes.
Page 8
FundBal2004.xls