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HomeMy WebLinkAboutNovember 21, 2005 Budget Work Session Mavor Gary L. Peterson Councilmembers Robert A. Williams Bruce Nawrocki Tammera Ericson Diehm Bruce Kelzenberg Citv Manaaer Walt Fehst CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www.ci.colul1lbia-heights.I1l11.US ADMINISTRA nON NOTICE OF CITY COUNCIL MEETING ************ to be held in the CITY OF COLUMBIA HEIGHTS as follows: Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: COLUMBIA HEIGHTS CITY COUNCIL NOVEMBER 21, 2005 5:30 P.M. (light supper provided) CONFERENCE ROOM 1 BUDGET WORK SESSION AGENDA ** brief discussion - Amend Building Code to facilitate faster completion of projects 1. Summary of total budgets 2. Final cuts, add-backs and final levy 3. Liquor budget - continued discussion 4. Public Works budget - continued discussion The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, prq?;rams, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to pmticipate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make anangements. (TDD/706-3692 for deaf or hearing impaired only) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER DRAFT COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: November 21, 2005 AGENDA SECTION: Reso lutions/Ordinances NO: ORIGINATING DEPARTMENT: Community Development CITY MANAGERS APPROVAL ITEM: Adopt Ordinance #XXXX Amending Building Code adoption pOliion of the City Code(X.XXX) NO: BY: Lawrence R. Pepin DATE: 11/14/2005 Background: The City receives numerous complaints each year from residents tired of looking at neighbors unfinished construction proj ects where homeowners or contractors began construction improvements to their propeliy but never fully completed the work or delayed completion beyond a reasonable time. In some cases staff found that although a building pe1111it was issued, the homeowner or contractor either ran out of funds dming the construction or encountered additional expenses due to unforeseen circumstances. In other cases, homeowners have simply worked at their own pace extending their time line for completion indefinitely. The Minnesota Building Code 1300.0120 subpmi 11 Expiration states: "Every pennit issued shall become invalid unless the work authorized by the pennit is cOlllillenced within 180 days after its issuance, or if the work authorized by the permit is suspended or abandoned for a period of 180 days after the time the work is commenced." The code makes no provisions regarding when the extelior of the project must be completed. The proposed ordinmlce requires that the exterior of all structures located within the City of Columbia Heights be completed within six months for residential and 12 months for conunercial from the time of pe1111it issuance. The Building Official is reconmlending appending xxxx section of the City Code with an entirely new ordinance based upon language used by the Cities of Shoreview and Plymouth in their city codes. The advantages of adopting this ordinance are to limit the negative aesthetic impact on the conmmnity for extelior construction projects, second, to limit the exposure to the elements of the unprotected building materials. This frees up the time of the Building Official for other inspections or investigations. When complaints from neighboring residents are registered, the Building Official investigates them and attempts to work with the propeliy owners to develop a timeline by which the exterior pOliions oftheir projects can be completed within the parameters ofthe ordinance. Although the proposed ordinance may not resolve all cases, it will serve as an additional enforcement tool used to encourage those who may deliberately and reluctantly choose not to complete the exterior pOliion of their improvement project within a reasonable peliod of time. In addition, individuals who submit applications for building permits would be inf01111ed of the new ordinmlce provision at the time of pe1111it issuance. Proposed Language for Ordinance: Exterior Improvements 1. All exterior improvements of a structure, or pOliion thereof, to single family dwellings, multiple family dwelling of twelve (12) units or less or any structure accessory to a'residentia1 use shall be completed in accordance with City-approved plans within one hundred eighty (180) days after the date the City issued the building pennit. 2. All exterior improvements of a structure, or pOliion thereof, to multiple family dwellings of more than (12) units or any commercial, industrial, office, institutional or non-residential structure shall be completed in accordance with City-approved plans within one (1) year after the date the City issued the building permit. 3. In all cases, the compliance deadline shall be upheld unless a written request for an extension is submitted and approved by the Building Official. An extension may only be granted in the event that a natural disaster or a calamitous event occurs which lmavoidab1y delays the completion ofthe building project. Examples would include a flood, fire, tomado, loss of job, prolonged illness or accident. The decision of the Building Official may be appealed to the Planning Conmlission, who acts as the Board of Appeals. 4. Any person, firm, or corporation who causes any violation of any provision of this section or who owns, maintains, or has a superior possessory interest in any real estate where violations of the provision of this section exist is guilty of a misdemeanor. Recommended Motion: Move to adopt ordinance #### amending the city code to establish a timeframe for completion of exterior pOliions of construction projects. COUNCIL ACTION: DA TE: TO: FROM: RE: CITY OF COLUMBIA HEIGHTS NOVEMBER 17,2005 WALT FEHST CITY MANAGER WILLIAM ELRITE FINANCE DIRECTOR SUMMARY BUDGET INFORMATION FOR THE NOVEMBER 21, CITY COUNCIL WORK SESSION Attached to this memo are several documents that highlight significant summary budget information and include add-backs that the City Council discussed during various budget reviews. The following is a list of the attached documents. Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 History of Local Government Aid Three-Year Budget Plan Proposed 2006 Property Taxes Compared to 2003, 2004, and 2005 Actual Levies Comparison of Tax-Supported Funds and Department Budgets for 2006 as Compared to Adopted 2005 Budget and Actual 2003 and 2004 Expenses Summary of Revenue Sources for the General Fund, Library, and EDA Summary of Proposed Add-backs to the 2006 Budget Page 7 and 8 Analysis of the December 31, 2004 Fund Balances and Available Cash In addition to the above items, I have prepared a projection of expenses and revenues for 2005. At the present time it appears that revenue should end up very close to our 2005 budget. The greatest variable in this projection is our final, year-end interest earnings. These earnings are adjusted by the market value of our investment portfolio on December 31 st and that adjustment can have a significant affect on the overall booked revenue. In the area of expenses I am projecting that overall, in the General Fund, expenses will run approximately 5% under budget. This should result in a final 2005 budget savings of approximately $400,000. If you would like any additional information on this, please let me know. WE:sms 0511173BUD Attachments City of Columbia Heights History of Local Government Aid Prepared 08/10/2005 Increase In Cumulative Certified Amount of (T otal) Aid Year LGA Lost Aid Lost Original Aid Certified for Columbia Heights 2003 2,651,999 N/A N/A Aid After 2003 Legislative Reductions 2003 1,955,299 696,700 696,700 2004 1,603,203 352,096 1,048,796 2005 1,058,477 544,726 1,593,522 2006 1,028,487 29,990 1,623,512 Total LGA lost in 4 years 4,962,530 Page 1 City of Columbia Heights, Minnesota Three Year Budget Plan 2003 - 2007 Budgets Cost Savings from 2003 to 2007 Total tax (Reduction) suppported or increase Year General Fund Library EDA Levy budqets to budqet Budaet History Budget Prior to LGA Cuts 2003 8,899,512 679,700 140,569 "'-'-." ......"7'R1i: "'Io"J.''11o .. ','", , Adopted Budaet reduced from 200~ 2004 8,232,617 631,271 84,965 8,948,853 (770,928) Adopted 2005 budget 2005 8,318,543 636,521 84,965 9,040,029 91,176 Proposed 2006 budget 2006 8,426,104 636,521 84,965 9~147,590 107,561 Implement a 3% budqet increase 2007 8,479,596 650,209 87,514 \9,217,$19 69,729 Net budget reduction over 4 years Projected 2007 Budget compared to 2003 Budget (502,462) Page 2 City of Columbia Heights Proposed Property Taxes 2003-2007 Prepared 07/14/2005 2003 2004 2005 Actual Adopted %of Adopted % of Proposed Pro ert Taxes Lev Lev Increase Lev Increase Lev Library 433,585 433,585 438,835 462,971 EDA 140,569 84,965 84,965 84,965 General Fund 4,243,830 4,928,710 5,578,737 5,799,601 Total Levy 4,817,984 5,447,260 6,102,537 6,347,537 Increase from Prior Year N/A 629,276 655,277 245,000 . . --, . , ;' Total Levy Certified to County Area Wide. (Fiscal Disparities) Local Levy Projected Market Value Homest Lev 4,817,984 1,037,040 3,780,944 (646,380) 3,134,564 5,447,260 13.06% 1,010,487 4,436,773 (646,380) 3,7 90,393 .2(.1.92% 12.03% 6,102,537 1,010,487 5,092,050 (646,380) 4,445,670 6,347,537 1,010,487 5,337,050 (646,380) 4,690,670 2006 % of I Proposed Increase Lev 6,620,133 272,596 6,620,133 1,010,487 5,609,646 (646,380) 4,963,266 2007 % of Increase 4.29% 5.11% IAmount of Levy Increase I 629,276 I 655,277 I 245,000 I 272,596 I Page 3 City of Columbia Heights, Minnesota Comparison of Tax Supported Funds 2003 - 2006 Actual 2003 General Fund 41110 Mayor-Council 41320 City Manager 41410 Elections 41510 Finance 41550 Assessing 41610 Legal Services 41940 General Government Bldg 42100 Police 42200 Fire 42500 Civil Defense 42700 Animal Control 43000 Public Works 43100 Engineering 43121 Streets 43160 Street Lighting 43170 Traffic Signs & Signals 43260 Weed Control 45000 Recreation Administration 45001 Youth Athletics 45003 Adult Athletics 45004 Youth Enrichment 45005 Travel Athletics 45030 Trips & Outings 45040 Senior Citizens 45050 Recognition/Special Events 45129 Murzyn Hall 45200 Parks 46102 Tree Maintenance 46103 Dutch Elm Sanitation 49200 Contingencies 49300 Transfers 199,444 359,692 8,377 603,367 92,113 168,003 102,697 2,427,115 1,024,854 30,191 11,839 o 388,460 599,265 119,850 65,952 9,392 162,136 14,050 17,207 17,531 8,806 32,072 72,904 40,118 223,471 614,916 99,627 225 4,160 480,000 y.,QQ7,a;34 Total General Fund Economic Development Authority 46314 Econ Development Authority Total EDA 127,017 .127,017 Library 45500 Library 636,773 636,773 o o Total Library Page 4 Actual 2004 166,991 397,741 31,418 572,074 90,400 176,417 120,341 2,400,828 1,018,836 28,024 14,404 o 305,362 637,941 116,068 74,397 16,061 128,894 24,926 28,377 28,128 21,201 43,889 81 ,103 43,555 191,830 681,067 105,790 600 2,180 338,725 7,887'!56a 222,648 222,648 606,301 606,301 Adopted Budget 2005 187,281 405,943 185 615,758 105,913 186,500 150,676 2,600,324 963,106 34,565 15,470 o 309,999 658,950 120,860 70,605 13,957 149,878 38,136 43,787 37,376 37,093 48,347 76,623 35,595 193,900 713,967 96,249 o 28,870 378,630 a;fha;543 246,332 246,332 636,521 . ... . 636,521 Department Proposed 2006 182,507 409,570 89,389 629,559 106,945 186,500 144,730 2,706,145 1,025,427 33,833 15,470 o 311,095 679,228 126,136 68,133 16,569 153,644 31,397 38,200 47,788 31,557 52,411 74,163 33,700 197,536 712,972 105,709 o 130,791 85,000 aA?p,104..... 246,331 246,331 . 636,521 636,521. (4,774) 3,627 89,204 13,801 1,032 o (5,946) 105,821 62,321 (732) o o 1,096 20,278 5,276 (2,472) 2,612 3,766 (6,739) (5,587) 10,412 (5,536) 4,064 (2,460) (1,895) 3,636 (995) 9,460 o 101,921 (293,630) .1Q7',$6f (1) (1 ) City of Columbia Heights, Minnesota 2006 Revenue by Source General Fund Library EDA Total Taxes 5,799,486 463,086 84,965 6,347,537 HRA Levy 0 0 161,366 161,366 Licenses & Permits 119,500 0 0 119,500 Intergovernmental Revenue 1,321,611 150,062 0 1,471,673 Charges for Services 480,498 8,500 0 488,998 Fines & Forfeits 120,000 15,000 0 135,000 Miscellaneous 101,126 4,700 0 105,826 Sales & Related Charges 0 0 0 0 Allocations 0 0 0 0 Transfers In & Non Revenue Receipts 483,883 50 0 483,933 Total 8,426,104 641,398 246,331 9,313,833 Budget expense 8,426,104 636,521 246,331 9,308,956 General Contingency Contingency funds budgeted for add backs With a 5.5% levy increase 110,791 4,877 0 115,668 Page 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 A B City of Columbia Heights Budget Cuts and Add Backs Prepared 11/16/2005 Summary of add backs Librar rams and Bid 1m rovements Fire De artment Paid on Call Sleep In program. To cover during peak times when additional help is needed. Police De artment 25th Officer (Anoka Hennepin Cty Narcotics Task Force) The cost is based on filling the osition March 1, 2006 Public Works Reduce one vacant Maintenance III position to a regular maintenance employee. The cost is based on filling the position April 1, 2006. Note: This was intended to be included in the regular budget. However, do to a clerical error the reduced cost was not included in the budget. This reduction saves over $8,000 er ear. Total Add Backs Contingency budget for add backs General Fund Library Fund Total Bud eted Contin Unused Contin enc Page 6 c D 20,110.00 9,000.00 51,569.56 34,867.50 115,547.06 110,791.00 4,877.00 115,668.00 120.94 Restriction Note 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 Page 7 City of Columbia Heights 12/31/2004 Fund Balance Analysis Fund Fund Description 101 General Fund 201 Community Development Fund 204 Economic Development Auth 225 Cable Television 226 Special Project Revenue 235 Rental Housing 240 Library ~ Ii 270 DARE Project 390 4 Cities Bonds 401 Capital Improvements 410 Sheffield Redevelopment 411 Capital Imp General Gov Bldgs 420 Capital I mprovement Development 430 Infrastructure Fund 431 Capital Eq Replacement-General 434 Capital Eq Replacement-Garage 436 Capital Eq Replacement-Liquor 437 Capital Eq Replacement-Data Pro 450 Capital Building Library 701 Central Garage 720 Data Processing 881 Contributed Projects-Recreation 883 Contributed Projects-General 884 Insurance 887 Flex Benefit Fund Total City Council Control Restrictions 213 Parkview Villa South 265 Confiscated/Forfeited Property 412 Capital I mprovement Parks 414 Capital Improvements PWS 415 Capital Improvement PIR 432 Capital Eq Replacement-Sewer 433 Capital Eq Replacement-Water 438 Capital Eq Replacement-Storm Sewer 439 Capital Eq Replacement-Fire 440 Capital Eq Cable TV 601 Water Utility 602 Sewer Utility 603 Refuse Fund 604 Storm Sewer Fund 631 Water Fund Debt Service FundBal2004.xls Designated Fund Balance for Working Cash Cash Per CAFR Capital Balance Available 4,140,110 3,743,344 3,895,759 152,415 111,354 123,825 123,825 78,049 118,581 118,581 12,296 -- 36,995 61,164 61,164 53,290 52,874 52,874 15,845 12,585 44,606 32,021 3,2& 1,500,000 t 2,053,0451 553,045 27,185 27,475 27,475 694,283 93,167 93,167 35,748 36,748 36,748 213,133 213,133 213,133 3,373,534 3,347,694 3,347,694 1,506,010 198,745 198,745 144,598 51,463 51,463 4,759,114 4,722,490 4,722,490 34,490 34,238 34,238 28,695 28,473 28,473 29,305 29,078 29,078 200,000 198,397 198,397 366,817 271,827 271,827 636,333 722,557 722,557 124,130 124,130 124,130 23,622 23,622 23,622 1,113,343 1,026,082 1,026,082 41,243 46,953 46,953 13,351,583 0 11,196,272 11,196,272 125,622 168,377 168,377 14,337 14,337 14,337 1,013,178 955,595 955,595 25,544 19,922 19,922 87,765 193,509 193,509 490,828 487,060 487,060 373,027 10,129 10,129 25,051 607 607 351,624 347,379 347,379 317,479 292,702 292,702 4,267,407 210,526 210,526 4,097,574 229,439 229,439 436,780 187,101 187,101 1,086,531 376 376 (1,400,824) 251,077 251,077 City of Columbia Heights 12/31/2004 Fund Balance Analysis Restriction Designated Note Fund Balance for Working Cash Cash Fund Fund Description PerCAFR Capital Balance Available 3 632 Sewer Fund Debt Service (20,647) 5,236 5,236 3 643 Storm Sewer Fund Debt Service (727,517) 116,680 116,680 3 651 Water Construction Fund (520,590) - - 3 652 Sewer Construction Fund 942,594 140,701 140,701 3 653 Storm Sewer Construction Fund 179,720 1,803 1,803 3 890 Compensated Absences 16,658 599,624 599,624 3 212/402 State Aid Maintenance/Constr (136,821 ) - 3 I 290/405 IDowntown Parking Ramp Maint ~ ~ 4 202 Anoka County CDBG (29,636) - 4 203 Parkview Villa North 507,830 590,467 590,467 4 250 CHASE 53,579 53,076 53,076 4 261 Twenty-First Century Grant 14,348 12,317 12,317 4 276 Local Law Enforce Block Grant 3,464 3,365 3,365 4 299 Business Revolvinq Loan Fund 369,999 306,217 306,217 4 350 GO Tax Incr Refundinq Bonds 2004A 35,435 35,432 35,432 4 370/379 TIF: Scattered Site Housinq 10,132 17,033 17,033 4 376 Tax Increment Bonds 118,243 81,260 81,260 4 377 Sheffield TIF Redevelopment (434,473) 34,358 34,358 4 378 TIF: Medtronics 277,236 275,562 275,562 4 382 Capital Appreciation Bonds 1990 2,683,997 2,666,721 2,666,721 4 385 Multi-Use Redevelopment Plan (36,096) - - 4 386/407 TIF: District #2 (2,296) - - 4 387 GO Improvement Bonds 1999A 584,944 580,737 580,737 4 388 GO Improvmnt/Revenue Bonds 2003A 342,121 342,121 342,121 4 389 TIF: R8: Transition Block Redev 57,325 57,227 57,227 4 880 Permit Surcharqe Fund - 91,163 91,163 4 885 Escrow Fund - 35,874 35,874 TOTAL FUNDS 36,922,104 5,255,929 27,188,808 21,932,879 Note: Some available fund balances may have limitations on them by the nature of the fund. For example, Street State Aid Funds can only be used for those streets eligible for State Aid. Other similar restrictions apply to some of the other funds. These funds are at the discretion of the Council with no restrictions. 2 These funds have some restrictions but most of these are controlled by the Council. These funds have some outside restrictions and the Council's use of these funds is limited. These funds have rigid restrictions by outside sources limiting their use to specific purposes. Page 8 FundBal2004.xls