HomeMy WebLinkAboutNovember 14, 2005 Regular
CITY OF COLUMBIA HEIGHTS
", 5~~ 40th AYen~e N.E.. Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
VISit Our Websae al: lVlV1V.ci. colu/llbia-lzeiglzls./Illl.US
Mavor
GalY 1. Peterson
COll/lci/members
Robert A. Williams
Bruce Nawrod.i
Tammera Ericson Diehm
Bruce Kelzenberg
Citv MallUfler
Walter R. Felzst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,
November 14,2005 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
ADMINISTRA nON
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611,
to make an'angements. (TDDI706-3692 for deaf or hearing impaired only)
1. CALL TO ORDERJROLL CALL/INVOCATION
Invocation by Pastor Dave Bliley, Oak Hill Baptist Church
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majolity vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
4. PROCLAMATIONS. PRESENTATIONS. RECOGNITIONS AND GUESTS
A) Proclamations - none
B) Presentations
1) Malee a Difference Day - Rising to New Heights
C) Introduction of New Employees - none
D) Recognition
1) CERT Graduation
p6
5. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as pal1 ofthe Consent
Agenda by one motion. Items removed fi-om consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent Agenda items as follows:
1) Approve City Council Meeting Minutes for October 24, 2005 regulal" City Council meeting P7
MOTION: Move to approve the minutes ofthe October 24, 2005 regular City Council meeting as
presented.
2) Accept Boards and Commissions Meeting Minutes
a) MOTION: Accept minutes of the July 26,2005 HRA meeting. P22
b) MOTION: Accept minutes of the August 23,2005 EDA meeting. P27
c) MOTION: Accept minutes of the October 5,2005 Library Board budget meeting. P30
d) MOTION: Accept minutes ofthe October 5,2005 Library Board meeting. P33
e) MOTION: Accept minutes of the November 1,2005 Planning & Zoning Com. Meeting. P34
3) Adopt Resolution No. 2005-68, being a Resolution canceling the City Council meeting of Monday,
December 26,2005. P39
MOTION: Move to waive the reading of Resolution No. 2005-68, there being al11ple copies
available to the public.
City Council Agenda
November 14,2005
Page 2 of 5
MOTION: Move to adopt Resolution No. 2005-68, being a Resolution canceling the City of
Columbia Heights regular City Council meeting of Monday, December 26, 2005.
4) AuthOllze the transfer of (Safe and Sober program) oveliime General Fund to the Police Dept. P41
MOTION: Move to transfer $3,367.03, the total amount of money received from the State of
Minnesota for our effOlis in Safe and Sober program, from the General Fund to the Police
Depmiment 2005 budget line #1020 Overtime.
5) AuthOllze the transfer of (off duty employment) overtime GeneFal Fund to the Police Dept. p46
MOTION: Move to transfer $3,047.12 received from Unique Thrift Stores, $411.25 received from
Columbia Heights High School activities, and the $94 collected from Nordaune & Friesen - a total
of $3,552.37 - from the General Fund to the Police Department 2005 budget under line #1020,
Oveliime.
6) Approve premises pennit renewal/application Class B Gambling License for VFW Post #230 and
Class B premise permit for VFW Post #230 activities at LaCabema Bar and Grill. P58
MOTION: Move to direct the City Mmlager to forwm'd a letter to the State Chm'itable Gmnbling
Control Board stating that the City of Columbia Heights has no objection to the renewal of a Class B
chalitable gambling license for VFW Post #230, 4446 Central Avenue NE, Columbia Heights and
the issuance of a Class B premises pennit for VFW Post #230 in conjunction with activities at
LaCabema Bm' and Grill, 4952 Central Avenue NE, Columbia Heights; and fillihel1110re, that the
City Council hereby waives the remainder of the sixty-day notice to the local govel11ing body.
7) Adopt Resolution No. 2005-80, for 15-foot side yard setback valiance at 628 38th Avenue P73
MOTION: Move to waive the reading of Resolution No. 2005-80, there being mnp1e copies
available to the public.
MOTION: Move to adopt Resolution No. 2005-80, being a Resolution approving a valiance from
certain conditions ofthe City of Columbia Heights zoning Code for Ben Adams (628 38th Avenue).
8) AuthOllze change to Veit & Company Inc. contract ( City contract #1844) p83
MOTION: Move to authorize change orders #1 and #2 for additional work added to the contract by
the City of Columbia Heights to Veit & Company in the amount of$368,705.99 with funding
coming from the appropriate funds.
9) Authorize change order to Viet & Company Inc. Contract (City contract #1854) p88
MOTION: Move to authOllze contract change orders #1, #2, #3, #4, and #5 for additional work
added to the contract by the City of Columbia Heights to Viet & Company, Inc. in the amounts of
$4,205, $5,573, $25,900, $12,775 with funding coming from the appropliate funds.
10) Autholize contract change order to Frattalone Companies Inc. Contract (City contract #1793) P96
MOTION: Move to authOllze contract change order #1 for additional work added to the contract by
the City of Columbia Heights to Frattalone Companies, Inc. in the amount of$627,356.42 with
funding coming fi-om the appropllate funds.
11) Approve Business License Applications P 100
MOTION: Move to approve the items as listed on the business license agenda for November 14,
2005 as presented regarding the new licenses for 2005 and the renewals for 2006.
12) Approve Payment of Bills 103
MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached
check register coveling Check Number 1147Lli through 115002 in the amount of$1,327,923.07.
P.2
City Council Agenda
November 14,2005
Page 3 of 5
6. PUBLIC HEARINGS
A) Adopt Order conceming hazardous buildings on property located at 4321 5th Street desclibed as PIN 35-
30-24-21-0165 P104
Adopt Order conceming hazardous buildings on propeIty located at 4321 5th Street described as PIN 35-
30-24-21-0165, and authOlizing the Mayor and City Manager to execute the same.
B) Adopt Resolution No. 2005-69 being a Resolution Declaring Nuisance and Approving Abatement of
Violations at 431 0 Washington Street NE P 109
MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2005-69 there
being ample copies available to the public.
MOTION: Move to adopt Resolution No. 2005-69, a resolution of the City Council ofthe City of
Columbia Heights declaring the propeIty at 4310 Washington Street NE a nuisance and approving the
abatement of violations from the propeliy pursuant to City Code section 8.206.
C) Adopt Resolution No. 2005-70 being a Resolution for Rental Housing License Revocation at 5057
University Avenue NE. P 11 6
MOTION: Move to close the public healing and to waive the reading of Resolution No. 2005-70 there
being ample copies available to the public.
MOTION: Move to adopt Resolution No. 2005-70, Resolution of the City Council ofthe City of
Columbia Heights approving revocation pursuant to City Code, Chapter 5A, AIiicle IV, Section
5AA08(A) ofthe rental license held by Osama Abdel-Kerim regarding rental propeIty at 5057
University Avenue NE.
D) Adopt Resolution No. 2005-71 being a Resolution for Rental Housing License Revocation at 3820 Tvler
Street NE. P 119
MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2005-71, there
being aluple copies available to the public.
MOTION: Move to adopt Resolution No. 2005-71, Resolution ofthe City Council ofthe City of
Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section
5AA08(A) of the rental license held by MDC 2000 regarding rental propeliy at 3820 Tyler Street NE.
E) Adopt Resolution No. 2005-72, being a Resolution for Rental Housing License Revocation at 218-220
42nd Avenue NE. P122
MOTION: Move to close the public healing and to waive the reading of Resolution No. 2005-72, there
being ample copies available to the public.
rvIOTION: Move to adopt Resolution No. 2005-72, Resolution of the City Council ofthe City of
Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section
5AA08(A) of the rental license held by Stacy Stutleberg regarding rental propeliy at 218-220 42nd
Avenue NE.
F) Adopt Resolution No. 2005-73, being a Resolution for Rental Housing License Revocation at 4518-20
Washington Street NE. P125
MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2005-73, there
being ample copies available to the public.
MOTION: Move to adopt Resolution No. 2005-73, Resolution of the City Council ofthe City of
Columbia Heights approving revocation pursuant to City Code, Chapter 5A, AIiicle IV, Section
5AA08(A) of the rental license held by Cha Yang regarding rental propeliy at 4518-20 Washington
Street NE.
P.3
City Council Agenda
November 14, 2005
Page 4 of 5
G) Adopt Resolution No. 2005-74, being a Resolution for Rental Housing License Revocation at 4038
Madison Street NE. P128
MOTION: Move to close the public heming and to waive the reading of Resolution No. 2005-74, there
being ample copies available to the public.
MOTION: Move to adopt Resolution No. 2005-74, Resolution of the City Council ofthe City of
Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section
5AA08(A) of the rental license held by Aaron Holmbeck regarding rental propeliy at 4038 Madison
Street NE.
H) Adopt Resolution No. 2005-75. being a Resolution for Rental Housing License Revocation at 3726 3rd
Street NE. P131
MOTION: Move to close the public heming and to waive the reading of Resolution No. 2005-75, there
being ample copies available to the public.
MOTION: Move to adopt Resolution No. 2005-75, Resolution of the City Council of the City of
Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section
5AA08(A) ofthe rental license held by TJ Holdings regarding rental propeliy at 3726 3rd Street NE.
I) Adopt Resolution No. 2006-76, being a Resolution for Rental Housing License Revocation at 4255 3rd
Street NE. 134
MOTION: Move to close the public heming and to waive the reading of Resolution No. 2005-76, there
being ample copies available to the public.
MOTION: Move to adopt Resolution No. 2005-76, Resolution of the City Council of the City of
Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section
5AA08(A) ofthe rental license held by Michael Juaire regarding rental propeliy at 4255 3rd Street NE.
J) Adopt Resolution No. 2005-77, being a Resolution for Rental Housing License Revocation at 1000
Peters Place NE. P137
MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2005-77, there
being ample copies available to the public.
MOTION: Move to adopt Resolution No. 2005-77, Resolution of the City Council of the City of
Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Article IV, Section
5AA08(A) ofthe rental license held by Peters Place, LLC regarding rental propeliy at 1000 Peters Place
NE.
K) Adopt Resolution No. 2005-78, being a Resolution for Rental Housing License Revocation at 4952
Central Avenue NE. P 1 40
MOTION: Move to close the public hearing and to waive the reading of Resolution No. 2005-78, there
being ample copies available to the public.
MOTION: Move to adopt Resolution No. 2005-78, Resolution of the City Council ofthe City of
Columbia Heights approving revocation pursumlt to City Code, Chapter 5A, Article IV, Section
5AA08(A) ofthe rental license held by LaLa Jesus regarding rental property at 4952 Central Avenue
NE.
L) Adopt Resolution No. 2005-79, being a Resolution for Rental Housing License Revocation at 825 50-
1/2 Avenue NE. P143
MOTION: Move to close the public heming mld to waive the reading of Resolution No. 2005-79, there
being mnple copies available to the public.
MOTION: Move to adopt Resolution No. 2005-79, Resolution ofthe City Council of the City of
Columbia Heights approving revocation pursuant to City Code, Chapter 5A, Aliicle IV, Section
5AA08(A) ofthe rental license held by Wadi Ayham regarding rental propeliy at 82550-1/2 Avenue
NE.
PA
City Council Agenda
November 14,2005
Page 5 of5
7. ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions
1) Second reading of Ordinance No. 1500, vacating a portion of Lookout Place P146
MOTION: Move to table the second reading of Ordinance No. 1500 vacating a portion of Lookout
Place, until approximately 7:00 p.m. on Monday, January 23,2006 in the City Council Chambers.
B) Bid Considerations - none
C) Other Business
1) Adopt the Columbia Heights City Council Policy and Procedures for a Public Hearing and the City
of Columbia Heights City Council and Planning Commission Public Meeting Guidelines. P 148
MOTION: Move to adopt the Columbia Heights City Council Policy fuld Procedures for a Public
Hearing and the City of Columbia Heights City Council and Planning Commission Public Meeting
Guidelines.
2) Adopt Elected Officials Out of State Travel Policy
MOTION: Move to adopt the attached "Elected Officials Out-of-State Travel Policy".
P160
8. ADMINISTRATIVE REPORTS
A) Report of the City Manager
Work session items for November 21,2005:
B) RepOli ofthe City Attomey
9. CITIZENS FORUM
At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Anyone who would like to speak shall state
his/her name and address for the record.
10. COUNCIL CORNER
11. ADJOURNMENT
v~4r
Walter R. FeHst, City Manager
WF/pvm
P.5
CITY COUNCIL LETTER
Meeting of: November 14, 2005
AGENDA SECTION:
PROCLAMATIONS, PRESENTA-
TIONS, RECOGNITION, & GUESTS
ORIGINATING DEPARTMENT:
CITY MANAGER'S
APPROVAL
NO : i-{ f3 j
ITEM: RECOGNITION OF MAKE A DIFFERENCE DAY
PROJECTS SUBMITTED TO "RISING TO NEW
HEIGHTS"
BY: TED LANDWEHR,
PRESIDENT OF
" RI SING TO NEW
HEIGHTS' ,
DATE:
NO:
October 22, 2005, was national Make A Difference Day. This unique national program
inspires and rewards volunteers. It is a day of helping others---a celebration of neighbors
helping neighbors. "Rising to New Heights" urged people to look around the community and come
up with a project and register it with the organization. Tonight "Rising to New Heights"
wishes to specially recognize those projects and the people who did them.
The following people/groups submitted projects to "Rising to New Heights" :
Columbia Heights Seniors
Project: Approximately 45 senior citizens put 1,000 gift bags together for the International
Torchlight Run for Special Olympics which was held the week of October 24ili - October 28th in the
Twin Cities. Items in each bag included chips, candy, cereal, coupons for the Mall of America,
items from businesses (Target, Land 0' Lakes) and governmental agencies such as the State
Patrol, maps of the Twin Cites, golf tees, etc. The senior citizens also assembled 2,000 gift
bags this summer for Special Olympics participants and volunteers for this event in June.
Participants: Janet Gillespie, Olive Stanislowski, Irene Czapiewski, Margaret Wodziak, Shirley
Moeller, Paul Moeller, Joan Pyka, Gloria Santillo, Lorraine Kroll, Bernice Gacek, Marlys Wallin,
Kaye Stickler, Inez Davis, Georgia May, Marie McCosh, Ruth Thompson, Ardyce Sandberg, Esther
Trisko, Bertha Margotto, Emily Dvorak, Jeanne Blom, Sally Desormay, Marilyn Sheppard, Linda
Kosloski, Mary Soliday, Loraine Reisewitz, Rosemarie Hofstad, Donna Novak, Liz McCarthy, Ardra
Legler, Kay pogemiller, Elsie Purcell, June Sadowski, Evelyn Karn, Rose Wasut, Darlene
Bielejeski, Clarice Martin, Virginia Erickson.
Columbia Heights Employees
Project: This year, 34 city employees prepared 40 "birthday boxes/bags" for children of needy
families to be distributed by SACA. Every bag/box contained a cake mix, frosting, candles, cups,
napkins, plates, forks, and balloons plus a gift for the birthday child, party favors and games,
etc. The birthday bags/boxes were delivered on October 21st, and they will be distributed by
SACA.
Participants: Amy Moser, Councilmember Bruce Kelzenberg, Councilmember Bruce Nawrocki, Carole
Blowers, Cheray Crossman, Cristy Tombarge, Deanne Saefke, Diane Arne, Henry Henry, Jean Kuehn,
Jeanine Schmidt, Joanne Baker, Joanne Peterson, John Murzyn, Karen Moeller, Karen Olson, Kathy
Young, Keith Windschitl, Kelly Olson, Larry Scott, LeAnn Ottney, Linda Magee, Liz Bray, Marsha
Tubbs, Mary Dugdale, Matt Graves, Nancy Soldatow, Pat Sowada, Paula Haynus, Sherri Jensen,
Steven Synowczynski, Steve Leese, Tom Johnson, and Walt Fehst.
John and Marvin Sawada
Project: The Sowadas again donated approximately 400 pounds of vegetables from their farm
garden to SACA throughout the summer. This fall, they donated pumpkins, gourds and squash to
SACA. This October, they donated approximately 700 pounds of vegetables to SACA.
Participants: John and Marvin Sowada
Participants have been contacted in advance to attend tonight's council meeting and to be
recognized by Ted Landwehr, President of "Rising to New Heights" .
P.6
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
OCTOBER 24, 2005
JHFSE MINUTES HAVE
NOT BEEN APPROVED.
5-~A - \
The following are the minutes for the regular meeting ofthe City Council held at 7:08 p.m. on Monday,
October 24, 2005 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
Mayor Peterson apologized for the late start of the meeting indicating Councilmember just completed an
executive session to discuss labor negotiations.
CALL TO ORDER/ROLL CALL/INVOCATION
Pastor Greg Loper, ChristIife Evangelical Church, gave the invocation.
Present: Mayor Peterson, Councilmember Williams, Councihnember Nawrocki, Councihnember
Ericson Diehm, Councilmember Kelzenberg
PLEDGE OF ALLEGIANCE - recited
ADDITIONS/DELETIONS TO MEETING AGENDA
Peterson added an amlouncement by Pastor Dan Thompson.
Nawrocki requested to add budget discussion, letter from Walker Methodist to HRA, and to allow him
to speak at the beginning of the meeting relative to the last meeting. Peterson placed the items under
Other Business, items B3 and B4.
Nawrocki stated that minutes of the last meeting indicate the discussion became personal and tempers
flared. The City Manager called him to apologize for any disparaging comments and showing some of
his temper. This showed leadership, as it is hard for anyone to apologize. Nawrocki commended
Williams for trying to improve relationships on the City Council. Nawrocki stated that he does not
apologized for bringing up items, as he believes in open govemment and giving items proper attention.
He stated that he has the right to make COlmnents without being intelTUpted. Nawrocki indicated that he
takes offense to the comment that nothing has being done in the city in the last 30 years. He listed major
projects completed and the number of parks in the city. He expressed that we have a good city staff in
general, that looks for cost effective use of citizen funds. He read an email received fi'om Steve Tiedman
indicating disappointment in the behavior at the last meeting. Nawrocki stated he spoke to him on the
phone and read the follow up letter thanking him for the call. Nawrocki stated he watched the tape ofthe
last meeting and does not apologize for bringing items fOlward at Council meetings, but stated that he
will try to do so more respectfully. He read a letter of support from Mr. Warner.
PROCLAMATIONS, PRESENTATIONS. RECOGNITIONS AND GUESTS
Introduction of New Employee - Sue Smiwell, Accounting Clerk II-Finance
Fehst stated that Ms. Smiwell replaces Barb Kelzenberg, and comes highly regarded. Sue Sartwell
listed her background.
Guests
Pastor Dan Thompson stated his congregation and others in the cOlmnunity wanted to find a way to
say thank you to our veterans. They found inspiration in a film. Thompson stated that on Fliday,
November 4th at 1 :00 p.m. the film "Bridge Over the River Kwai" would be shown free to any
military personnel, current or fonner. All others are asked for a $10 donation toward the MN
National Gum"d fmnily fund.
P.7
City Council Minutes
October 24, 2005
Page 2 of 15
Miscellaneous
Nawrocki brought f01ih the comment :limn Harold Hoium that he received late notification of the
abatement hearing on his propeliy and asked the effect this would have on the process. Jim Hoeft, City
Attomey, stated the procedure was handled as required. Fire Chief Gary Gonnan stated proper notice
was mailed to the property on 5th Street and his CUlTent address on 3Td Street by regular mail and certified
mail. Nawrocki asked ifthere was a receipt received on the notice.
Harold Hoium stated the letter he refelTed to was dated October 4th, and that the letter was not available
to him until after the Council meeting of October 10. Gonnan stated that Hoium was notified prior to the
healing date by a minimum often days. Hoeft stated Hoium received the administrative search WalTant
the day following the meeting. G011l1an indicated that Hoium was found and served the search walTant
three hours into the abatement process.
CONSENT AGENDA
WaIt Fehst, City Manager, took Councilmembers through the consent agenda.
1) Approve City Council Meeting Minutes for October 10, 2005 regular City Council meeting
Motion to approve the minutes of the October 10, 2005 regular City Council meeting as
presented.
2) Accept Boards and Commissions Meeting Minutes
a) Motion to accept minutes of the August 24,2005 Park and Recreation Commission meeting.
Nawrocki requested infonnation on the Sullivan Park improvements reference in the minutes.
3) Adopt Resolution No. 2005-64 being a Resolution certifying Petition and Waiver Assessments
for Private Water Services - Removed
4) Adopt Resolution No. 2005-61. being a Resolution to approve application to MN DEED for
contamination cleanup grant for Phase III of the Industrial Parle.
Motion to waive the reading of Resolution No. 2005-61, there being ample copies available to
the public.
Motion to adopt Resolution 2005-61, being a Resolution to approve application to the MN
Depaliment of Employment and Economic Development for a Contamination Clean Up Grant
and conunitment oflocal match.
RESOLUTION 2005-61
RESOLUTION AUTHORIZING APPLICATION FOR MINl'-lESOTA DEPARTMENT OF
EMPLOYMENT AND ECONOMIC DEVELOPMENT CONTAMINATION CLEANUP GRANT
PROGRAM AND COMMITMENT OF LOCAL MATCH
WHEREAS, the City Council of the City of Columbia Heights (the "City) has given their support to a master
plan for redevelopment of industrial area properties; and
WHEREAS, the City has found that there exists conditions of deteIioration, blight, substandard stIuctures, and
enviromnental concerns, and there exists a need (due to blighting influences) for intervention by the City to
prevent further deteIioration and promote redevelopment of the industrial area; and
WHEREAS, the City has recently identified and completed Phase I and Phase II assessments of all industrial
properties in the industrial planning area in which various potential contaminants were identified, with the
City submitting a Response Action Plan (RAP) to the MPCA for cleanup; and
WHEREAS, the total legislative appropriation for p:n grant program for fiscal years 2006-07 is $4,362,000,
and the DEED grant requires applicants to pay .8 amount equal to 12 % of the cleanup costs from
City Council Minutes
October 24, 2005
Page 3 of 15
unrestricted money available to the City. With the local match to be an internal loan from the Capital
Improvement Redevelopment Fund 420 and to be repaid at a five-percent interest rate; and
NOW, THEREFORE BE IT RESOLVED that the City of Columbia Heights has approved the Contamination
Cleanup grant application submitted to the Department of Employment and Economic Development (DEED)
on October 25,2005, by the City of Columbia Heights for Phase III of the Industrial Park; and
BE IT FURTHER RESOLVED that the City of Columbia Heights acts as the legal sponsor for the
Contamination Cleanup Grant Program to be submitted on October 25, 2005, and that Walt R Fehst,
Executive Director, is hereby authorized to apply to DEED for funding on behalf of the City of Columbia
Heights, Mumesota; and
BE IT FURTHER RESOLVED that the City of Columbia Heights has the legal authority to apply for
tmancial assistance, and the institutional, managerial, and financial capability to ensure adequate project
administration; and
BE IT FURTHER RESOLVED that the sources and amounts of the local match identified in the application
are committed to the project identified; and
BE IT FURTHER RESOLVED that the City of Columbia Heights has not violated any Federal, State, or local
laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or unlawful or COlrupt
practice; and
BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Columbia
Heights, Mimlesota may enter into an agreement with the State of Minnesota for the above-referenced
project(s), and that Columbia Heights certifies that it will comply with all applicable laws and regulations as
stated ill all contract agreements; and
BE IT FURTHER RESOLVED that Walter R. Fehst is hereby authOlized to execute such agreements as are
necessary to iInplement the project(s) on behalf of the applicant; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Columbia Heights, Minnesota
has approved the Contamination Cleanup Grant Application submitted to the Department of Employment and
Economic Development (DEED). I certify that the above resolution was adopted by the City Council.
5) Adopt Resolution No. 2005-62, being a Resolution to approve application to MN DEED for
contamination investigation and RAP Development Grant Application for 39th and Central
Fehst stated this is a $50,000 grant to research development at the Mady's site.
Motion to waive the reading of Resolution No. 2005-62, there being ample copies available to
the public.
Motion to Adopt Resolution 2005-62, being a Resolution to approve application to the IvIN
Depmiment of Employment and Economic Development for Contamination Investigation and
RAP Development Grant Application and cOlmnitment oflocalmatch.
RESOLUTION NO. 2005-62
RESOLUTION AUTHORIZING APPLICATION FOR MN DEPT. OF EMPLOYMENT AND ECONOMIC
DEVELOPMENT (DEED) GRANT FOR INVESTIGATING CONTAMINANTS AND COMMITMENT OF
LOCAL MATCH
WHEREAS, the City Council of the City of Columbia Heights (the City) has identified the redevelopment of the
properties at 3939,3927 and 3905 Central Avenue, known as the 39th and Central Redevelopment Area, as a high
priority for redevelopment; and
WHEREAS, the City has found that there exists conditions of deterioration, blight, substandard stmctures and
environmental concerns, and that there exists a need (due to blighting influences) for intervention by the City to
prevent further deterioration and promote redevP. 9,ment of the site; and
City Council Minutes
October 24, 2005
Page 4 of 15
WHEREAS, the City has recently identified and completed Phase I assessments of all three properties in the
redevelopment area in which various potential contaminants were identified; and
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESONOTA, that the City has approved the Contamination Investigation and RAP Development Grant
application submitted to the Department of Employment and Economic Development (DEED) on October 25, 2005,
by the City of Columbia Heights, Minnesota for the 39th and Central redevelopment site; and
BE IT FURTHER RESOLVED that the City of Columbia Heights acts as the legal sponsor for the project contained
in the Contamination Cleanup Grant Program to be submitted on October 25, 2005 and that the City Manager is
hereby authorized to apply to tlle Department of Employment and Economic Development for funding of this
project on the behalf of Columbia Heights, Minnesota; and
BE IT FURTHER RESOLVED that the City of Columbia Heights, Minnesota has the legal authority to apply for
fmancial assistance, and the institutional, managerial, and financial capability to ensure adequate project
administration; and
BE IT FURTHER RESOLVED tllat the sources and amounts of the local match identified in the application are
committed to the project identified; and
BE IT FURTHER RESOLVED that the City of Columbia Heights, Minnesota has not violated any Federal, State or
local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or conupt
practice; and
BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Columbia Heights may
enter into an agreement with the State of Minnesota for the above-referenced project, and that tlle City of Columbia
Heights certifies tllat it will comply with all applicable laws and regulations as stated in all contract agreements; and
NOW THEREFORE BE IT FINALLY RESOLVED that the City Council of the City of Columbia Heights,
Minnesota is herby authorized to execute such agreements as are necessary to itnplement the project on behalf of the
applicant.
6) Adopt Resolution No. 2005-63, being a Resolution authorizing application to the Met Council
for Tax Base Revitalization Account (TBRA) funding for Phase III ofthe Industrial Park.
Fehst stated tlus application would be to obtain funding similar to Phase 1.
Nawrocki questioned what would happen if the lyant were not approved. Fehst stated that the
developer would have to reassess their project, but indicated that the development agreement
requires this application. Fehst stated the developer's requirements.
Randy Schumacher, Project Manager, stated that if the grant were not approved, we would
resubmit every six months for three application cycles. Our last application was ranked #1 in the
state, and ground breaking for Phase II was held last week. Schumacher stated confidently that
we would be funded, as our project is moving forward. Construction will begin this week and the
foundry will be demolished in a week and a half. If it were not funded after three cycles, it would
be the Developer's decision as to what would happen. Fehst stated the beliefthat the project
would continue.
Williams stated that our city is on the move and doing great tlungs. Our staff is getting grant
money and we are proceeding. He listed the suppod given from all the different governmental
agencies. Williams stated rus excitement for tills project.
Motion to waive the reading of Resolution No. 2005-63, there being ample copies available to
the public.
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City Council Minutes
October 24, 2005
Page 5 of]5
Motion to adopt Resolution 2005-63, being a Resolution authorizing application to the
Metropolitan Council for a Tax Base Revitalization Account (TBRA) Funding and conunitment
oflocal match.
RESOLUTION 2005-63
RESOLUTION AUTHORIZING APPLICATION TO THE METROPOLITAN COUNCIL FOR TAX BASE
REVITALIZATION ACCOUNT FUNDING
WHEREAS, the City of Columbia Heights is a participant in the Livable Communities Act Housing Incentives
Program for 2005 as detennined by the Metropolitan Council, and is therefore eligible to make application for funds
under the Tax Base Revitalization Account; and
WHEREAS, the City has identified a contamination clean-up project within the City that meet the Tax Base
Revitalization Account's purpose/s and criteria; and
WHEREAS, the City has the institutional, managerial and financial capability to ensure adequate project
administration; and
WHEREAS, the City certifies that it will comply with all applicable laws and regulations as stated in the contract
agreements; and
WHEREAS, the City Council of Columbia Heights, Minnesota agrees to act as legal sponsor for the project
contained in the Tax Base Revitalization Account application submitted on October 25,2005; and
BE IT FURTHER RESOL YED that the City Manager is hereby authorized to apply to the Metropolitan Council for
this funding on behalf of the City of Columbia Heights and to execute such agreement as are necessary to implement
the project on behalf of the applicant.
7) Approve the items listed for rental housing license applications for October 24, 2005
Motion to approve the items listed for rental housing license applications for October 24, 2005
as they have met the requirements of the Housing Maintenance Code.
8) Approve Business License Applications
Motion to approve the items as listed on the business license agenda for October 24, 2005
as presented (regarding the new licenses for 2006 and the renewals for 2005).
9) Approve Payment of Bills
Motion to approve payment of the bills out of the proper funds as listed in the attached check
register cove1ing Check Number 114583 through 114742 in the amount of$1,005,104.73.
Motion by Williams, second by Nawrocki, to approve the Consent Agenda items, with the exception of
item #3. Upon vote: All ayes. Motion carried.
#3 Adopt Resolution No. 2005-64 being a Resolution celiifving Petition and Waiver Assessments
for Private Water Services
Nawrocki indicated he thought there would have been hearings on this requesting Council approval.
Peterson stated this is for lead services from the house to the stop box. Kathy Young, Assistant City
Engineer, stated that residents were allowed to obtain their own plumber or use the project
contractor. Hoeft stated that the property owner's petitioned the city for this option, signing a
separate agreement to have the work done. TIns Resolution allows the cost to be certified to their
taxes. Nawrocki requested to see the signed agreements.
Motion by Williams, second by Kelzenberg, to waive the reading of Resolution 2005-64, there
being ample copies available to the public.
Nawrocki indicated he did not think the prp.IIprocedure was followed, and those affected should
City Council Minutes
October 24, 2005
Page 6 of]5
have been invited to this meeting. Peterson stated that proper procedure was followed.
Upon vote: All ayes. Motion carried.
Motion by Williams, second by Kelzenberg, to adopt Resolution 2005-64, being a resolution to
celiify petition and waiver assessments to Anoka County for collection with the propeliy taxes.
Upon vote: Kelzenberg, aye; Williams, aye; Ericson Diehm, aye; Nawrocki, nay; Peterson, aye. 4
ayes - 1 nay. Motion carried.
RESOLUTION NO. 2005-64
BEING A RESOLUTION TO CERTIFY PETITION AND WAIVER ASSESSMENTS
WHEREAS, property owners petitioned the City Council for certain improvements and waived their rights for public
heatings and appeals as provided in Minnesota State Statute; and,
WHEREAS, said inlprovements have been completed; and,
WHEREAS, tIllS Council has heretofore estimated and ftxed the cost of such improvements and has prepared an
assessment roll ilierefore,
THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES
Section 1: That iliis Council does hereby adopt ilie aforesaid assessment roll known and described as
"Assessment Roll for Petition and Waiver Construction Work" numbered 2005-SP-31-001.
Section 2: That said assessments may be paid in part or in full without interest on or before November 15,2005.
Any unpaid amount will be certifted to Anoka County for collection with ilie real estate taxes beginning wiili the taxes
payable in ilie year 2006. The annual principal installments, togeilier with 5.5% accrued on the unpaid balance are due
and payable with the real estate taxes for a period of ten years.
Section 3:
This resolution shall take effect in1mediately upon its passage.
PUBLIC HEARINGS
A) Adopt Resolution No. 2005-65 being a Resolution for Abatement at 4315, 4317, 4321 5th Street NE
Fire Chief Gonnan answered the earlier question on certified mail, indicating he does have the
retum receipt that the letter was picked up on October 11 tho He stated that is the reason both
regular mail and certified mail are used. The celiified letter for tonight's healing was picked up
from the Post Office on October 19th. Gonnan stated that the last abatement was for the extelior
of the property. The search wanant indicated that all buildings were full oftrash and storage
items. Due to the health and fire hazard, and emergency abatement was initiated. This abatement
is for the interior of the structures.
Mayor Peterson opened the public hearing.
Harold Hoium, 4315 5th Street, stated he did not receive the plior abatement letter until after the
Council meeting of October 10th. The letter, dated the 4th, was mailed on the ih, he received
notification fl.'om the Post Office on the 8th and picked it up on the 11 tho On the 1ih Officers gave
him an order that they would do the abatement and ordered him to stay off the propeliy. Hoium
was told there was another letter on the 13th regarding the walTant, which he did not receive.
Hoium stated that he would have his day, and stated his hope that everything was being stored as
he will get it all back.
Nawrocki stated that anything removed fl.'om the propeliy has to be held for 60 days in bonded
storage. Hoeft stated he could buy it back, and any funds fl.'om the purchase would go toward
abatement costs.
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City Council Minutes
October 24, 2005
Page 7 of 15
Karstin McCarthy, 4215 5th Street, disagreed with removing property and having to pay to get it
back.
Motion by Kelzenberg, second by Ericson Dielun, to close the public heating and to waive the
reading of Resolution No. 2005-65 there being ample copies available to the public upon. Upon
vote: All ayes. Motion carried.
Motion by Kelzenberg, second by Ericson Diehm, to adopt Resolution No. 2005-65, a resolution of
the City Council of the City of Columbia Heights declaring the property at 4315, 4317, 4321 5th
Street NE, PIN NO. 35-30-24-21-0165 a nuisance and approving the abatement of violations from
the propeliy pursuant to City Code, Chapter 8, Article II, Sections 8.201 thru 8.207.
Hoium stated that during the abatement his fence has been tom down, allowing looting. If there were
lioting, it would be the city's responsibility. It would be best if the property were secured.
Upon vote: All ayes. Motion carried.
RESOLUTION 2005-65
Resolution of the City Council for the City of Columbia Heights declaring the property a nuisance and approving
abatement of ordinance violations pursuant to Chapter 8, Article II, of City Code, of the property owned by Harold O.
Hoium (Hereinafter "Owner of Record").
Whereas, the owner ofrecord is the legal owner of the real property located at 4315,4317, and 4321 5th Street, PIN No.
35-30-24-21-0165, Columbia Heights, Minnesota,
And whereas, pursuant to Columbia Heights Code, Chapter 8, Article II, Section 8.206, written notice setting forth the
causes and reasons for the proposed council action contained herein was sent via certified and regular mail to the owner
of record on October 13, 2005.
NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND
REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA_
HEIGHTS MAKES THE FOLLOWING:
FINDINGS OF FACT
That on October 12, 2005, an inspection and abatement of outside storage was conducted on the property listed above. A
search warrant was obtained and the structures on the property were entered. Due to the large amount of debris, garbage,
combustibles found inside the stmctures, the Columbia Heights Fire Department pelfonned an emergency abatement
action pursuant to City Code, Chapter 8, Article II.
That based upon said records of the Fire Department, the following conditions and violations of City Ordinance(s) were
found to exist, to-wit: Large amount of debris, garbage, combustibles found inside the structures on the property.
That all parties, including the owner of record and any occupants or tenants, have been given the appropriate notice of
this hearing according to the provisions of the City Code Section 8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 4315, 4317, an 4321 5th Street, PIN No. 35-30-24-21-0165 is in violation of the
provisions of the Columbia Heights City Code as set forth in the Notice of Abatement attached hereto;
2. That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings
relevant to the abatement of violations on the propeliy listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenant, as the case
may be, have expired, or such rights have been exercised and completed.
ORDER OF COUNCIL
1. The property located at 4315,4317, and 4321 5th Street, Pin No. 35-30-24-21-0165 constitutes a nuisance pursuant
to City Code.
2. That a copy of this resolution/order shall be served upon all relevant parties and parties in interest.
3. That any motion for summary enforcement shEP. 1 3served upon all relevant parties and parties in interest.
City Council Minutes
October 24, 2005
Page 8 of 15
4. That all service provided for herein shall be in accordance with Minnesota Statute 483.17, subd. 2
B) Adopt Resolution No. 2005-66 being a Resolution for Rental Housing License Revocation at 1213
Cheery Lane NE
G0l111an stated the owner has failed to submit the application, pay the fee and schedule an
inspection.
Nawrocki asked if the building was posted to notify the tenants. G0l111an stated that residents are
notified by regular or celiified mail. Nawrocki stated that in the resolution the word
"suspension" should be crossed out.
Motion by Williams, second by Kelzenberg, to close the public healing and to waive the reading
of Resolution No. 2005-66, there being ample copies available to the public. Upon vote: all ayes
Motion carried.
Motion by Williams, second by Kelzenberg, to adopt Resolution No. 2005-66, a resolution ofthe
City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter
5A, AIiicle IV, Section 5AA08(A) of the rental license held by Ryan Foltz regal"ding rental property
at 1213 Cheery Lane NE. Upon vote: All ayes. Motion carried.
RESOLUTION 2005-66
Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter
SA, Article IV, Section 5A.408(A) of that certain residential rental license held by Ryan Foltz (Hereinafter "License
Holder").
Whereas, license holder is the legal owner of the real property located at 1211-13 Cheery Lane NE, Columbia Heights,
Minnesota,
Whereas, pursuant to City Code, Chapter SA, Article IV, Section 5AA08(B), written notice setting forth the causes and
reasons for the proposed Council action contained herein was given to the License Holder on October 4, 2005 of an
public hearing to be held on October 24, 2005.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights,
the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on August 15, 2005, inspection office staff sent a letter requesting the owner of the property to re-license the
rental property. The letter was mailed by regular mail to the owner at the address listed in the property records.
2. That on September 15, 2005, inspection office staff reviewed the property file and noted that the property remained
unlicensed. A reminder letter was mailed by regular mail to the owner at the address listed in the property records.
3. That on October 4,2005 a Statement of Cause was mailed by certified mail to the owner at the address listed in the
property records.
4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's
Residential Maintenance Code were found to exist, to-wit:
a. Failure of the owner to submit a re-licensing application to the Fire Department.
b. Failure of the owner to schedule a re-licensing inspection.
5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice
of this hearing according to the provisions of the City Code, Chapter SA, Article III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by license number F6814 is
hereby revoked/suspended;
2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the
license held by License Holder;
3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order
revoking the license as held by License Holder.
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City Council Minutes
October 24, 2005
Page 9 of 15
C) Adopt Resolution No. 2005-67 being a Resolution for Rental Housing License Revocation at 4643
ih Street NE.
GOlman stated the owner has failed to submit the application, pay the fee and schedule an
inspection.
Motion by EIicson Diehm, second by Williams, to close the public heming and to waive the
reading of Resolution No. 2005-67, there being ample copies available to the public. Upon vote:
All ayes. Motion carried.
Motion by Ericson Diehm, second by Willimns, to adopt Resolution No. 2005-67, a resolution ofthe
City Council of the City of Columbia Heights approving revocation pursuant to City Code, Chapter
SA, Article IV, Section 5AA08(A) of the rental license held by Ahmed Abdullahi regarding rental
property at 4643 7th Street NE. Upon vote: All ayes. Motion carried.
RESOLUTION 2005-67
Resolution of the City Council for the City of Columbia Heights approving revocation pursuant to City Code, Chapter
SA, Article IV, Section 5AA08(A) of that certain residential rental license held by Ahmed Abdullahi (Hereinafter
"License Holder").
Whereas, license holder is the legal owner of the real property located at 4643 ih Street NE, Columbia Heights,
Minnesota,
Whereas, pursuant to City Code, Chapter SA, Article IV, Section 5A.408(B), written notice setting forth the causes and
reasons for the proposed Council action contained herein was given to the License Holder on October 5, 2005 of an
public hearing to be held on October 24,2005.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the City of Columbia Heights,
the City Council of the City of Columbia Heights makes the following:
FINDINGS OF FACT
1. That on August 15,2005, inspection office staff sent a letter requesting the owner of the property to re-license the
rental property. The letter was mailed by regular mail to the owner at the address listed in the property records.
2. That on September 15, 2005, inspection office staff reviewed the property file and noted that the property remained
unlicensed. A reminder letter was mailed by regular mail to the owner at the address listed in the property records.
3. That on October 5, 2005 a Statement of Cause was mailed by certified mail to the owner at the address listed in the
property records.
4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's
Residential Maintenance Code were found to exist, to-wit:
a) Failure of the owner to submit a re-licensing application to the Fire Department.
b) Failure of the owner to schedule a re-licensing inspection.
5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice
of this hearing according to the provisions of the City Code, Chapter SA, Article III 5A.306 and 5A.303(A).
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by license number F6780 is
hereby revoked/suspended;
2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the
license held by License Holder;
3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order
revoking the license as held by License Holder.
ITEMS FOR CONSIDERATION
A) Other Business
1) Approval of Sarna's Addition Preliminary Plat, 10 foot front yard setback vmiance and sign
vaIimlce - Case #2005-1001
Jeff Sargent, City Planner, stated the request is for approval of the preliminary plat for 40th and
University and for three vaIiances. He descIibed the vmiances, parking, contingencies of light-of
way improvements, and vacations ofpP.15liy. The Planning and Zoning COlmnission (P&Z) has
City Council Minutes
October 24, 2005
Page 10 ofl5
recommended approval of the preliminary plat with 21 conditions, a 10 foot set back valiance,
and sign valiance for a monument sign.
Nawrocki questioned the outcome ifMNDOT did not tum back the 30 feet indicated. Sargent
stated that the building would have to be redesigned to fit the property, but we believe they are in
agreement and just need the signed Commissioner's letter. Nawrocki indicated this would allow
signage double that of the current sign ordinance. Sargent stated this is a request by the
developer and a pylon sign is allowed in cOlmnercial and general business zoned areas and along
highways. Being in the 40th corridor restlicts them to a monument style sign. Their desire is to
attract attention from University Avenue. Nawrocki questioned the number of seats planned for
the restaurant. Sargent stated 188 seats including the patio. There will not be a top deck and the
basement will be used for storage only. Nawrocki questioned where the employees would park.
Sargent stated the parking requirement includes employee parking. Nawrocki disagreed.
Elicson Diehm stated that the proposed parking meets our code requirements and is calculated on
the seating and employees. Sargent stated their parking would exceed it. Elicson Diehm stated
that it was pointed out at the P&Z meeting that an elevator would be required ifthe lower level
were used for seating. An elevator is not being planned.
Nawrocki expressed concem that overflow parking would be in residential neighborhoods. He
commented on the type and cost of food to be served and the cost of the land.
Sargent addressed the agreement reached today between Sama and adjacent property owner
Gondeck. He showed an updated site plan with the tuming radius meeting city requirements.
Williams indicated information learned today shows that we require larger parking spots than the
City of Minneapolis, and questioned why our requirement is larger. He complimented the Mayor
on facilitating the agreement between the developer and the adjacent landowner.
Kelzenberg also cOlmnended the Mayor for facilitating the agreement and applauded the owners
for settling any issues.
Joyce Shellito, 403 Summit Street, questioned the changes in the number of proposed seats.
Peterson stated that can change with design, fumiture, and decor changes. The preliminary plat
exceeds parking requirements.
Mike Hurley, friend of Mr. Sama, thanked staff and the Mayor for facilitating the agreement
today. He referred to easements on the property, redevelopment costs and costs plior to building.
There may be 17 feet of soil correction required.
Nawrocki indicated there has already been soil correction on this site. One estimate indicated this
land could be valued at $7 to $15 a foot. The $3.50 we would receive is half ofthe low estimate.
Hurley and Nawrocki discussed building restrictions because of easements on the property.
Motion by Williams, second by Kelzenberg, to approve the Sama's Addition preliminary plat,
subject to the 21 stated conditions as approved by the Planning COlmnission, to approve the 10-
foot fi'ont yard setback variance for hard surface parking for Sama's Addition, and to approve the
8-foot height variance and the 35 square foot area valiance for the monument sign for Sama's
Addition.
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City Council Minutes
October 24, 2005
Page 1] of 15
Nawrocki asked that the motion include restriction of the basement for public use and screening
for residential areas. Hoeft stated those were site plan issues and would be addressed in the final
plat. Nawrocki indicated he would vote against this because the property is too small, the City is
not getting properly compensated for the land, and the plat does not consider the neighbors and
potential parking problems. Peterson indicated that the developer has worked with the neighbors
during the process.
Williams stated that we are getting a fair price for the land and this would be an improvement, a
gateway to our city. Peterson expressed his excitement about the project.
Shellito suggested making the parking spaces smaller, like Mil1l1eapolis, to allow more parking.
Upon vote: Kelzenberg, aye; Williams, aye; Ericson Dielml, aye; Nawrocki, nay; Peterson, aye.
4 ayes - 1 nay. Motion carried.
Approve installation of a "Four way" stop sign on Lincoln TelTace and Fillmore Street
Young indicated that the Traffic COlmnission held a public heating for installation of these signs.
The Oliginal request was to change yield signs to stop signs, with a final reconunendation of a
four way stop. The council letter lists traffic accidents at the location in the last three years. She
stated that there were surveys conducted on the streets. Fillmore traffic is at a higher speed than
nonnal streets, with pedestrian traffic from the schools. There is a four way stop at 50th and
Fillmore, which would mean two four way stops in less than 800 feet. Young stated that staff
does not recommend adding the stop signs, however the Traffic COlmnission did recommend the
four way stop.
Jessie Hart, 1401 Lincoln TelTace, described the many "close calls" at that comer. She refelTed
to high speeds in this area, and indicated that the speed monitors cause people to slow down.
Cars coming around the comer at a high rate of speed end up in front yards. Hatt indicated that
the petition she signed was for a four way stop. She stated that we should be pro active instead of
reactive.
Bomne O'Brien, 4905 Fillmore, stated this area is a racetrack all day and evening and she will
not walk in tIns area.
John Sarkinen, 4446 Arthur, stated that he lives on the comer of 45th, wInch is much worse. He
indicated it is not good to have a stop sign every block.
Kelzenberg agreed with the residents, as he drives in this area. The original request to the Traffic
COlmnission was for two stop signs, but following discussion a four way stop was recOlmllended.
He felt this intersection was an accident waiting to happen. TIns was a unanimous
recOlmnendation by the Traffic COlmnission; the first such reconunendation since he has been
their Council Liaison.
Motion by Williams, second by Kelzenberg, authorize installation of four way stop signs on
Lincoln TelTace and Fillmore Street based on the configuration ofthe intersection and the
amount of pedestrian traffic generated by the nearby schools, based on the recOlmnendation of
the Traffic COlmnission. Upon vote: All ayes. rv.Iotion carried.
B) Other Ordinances and Resolutions
1) Second Reading of Ordinance No. 1499. Vacating a portion of 45th Avenue NE
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City Council Minutes
October 24, 2005
Page 12 of 15
Sargent stated this request is from Jo1m Sarkinen on Arthur Street. The recommendation is to
vacate the requested portion of 45th Avenue.
Motion by Williams, second by Elicson Diehm, to waive the reading of Ordinance No. 1499,
there being ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Williams, second by Elicson Diehm, to adopt Ordinance No. 1499, being an
ordinance vacating a pOliion of 45th Avenue NE. Upon vote: All ayes. Motion carried.
ORDINANCE NO. 1499
BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490 CITY CODE OF 2005, VACATING A
PORTION OF 45th AVENUE NE
The City of Columbia Heights does ordain:
Section 1: The City of Columbia Heights hereby vacates a portion of the public street over, across, and under the
following described property, to wit:
That part of the southerly twenty (20) feet of adjacent vacated 45th Avenue NE between the northerly
extension of east and west lines of North 12 of Lot 17, Block 2, Walton's Sunny Acres Addition to
Columbia Heights MirUlesota, Columbia Heights, Anoka County, Minnesota.
Section 2: The vacation of the alley described above shall be subject to the following condition:
An easement is hereby reserved that prohibits the excavation or disturbance of any land or the facilities of Xcel
Energy over, above or across that part of a 10-foot wide strip of land being 5 feet on each side of a line drawn
parallel with the 25 feet north of the north line of Lot 17, Block 2, Walton's Sunny Acres, Anoka County,
Minnesota, said north line also being the south line of 45th Avenue NE, Columbia Heights, Minnesota.
Section 3: This ordinance shall be in full force and effect from and after 30 days after its passage.
2) Second Reading of Ordinance No. 1500, Vacation a POliion of Lookout Place
Sergeant stated this was contingent on all conditions and approvals reached on the Sarna plat,
which has not been done. He recommended tabling the second reading of Ordinance No. 1500.
Motion by Ericson Diehm, second by Kelzenberg, to table the second reading of Ordinance No.
1500, vacating a pOliion of Lookout Place until Monday, November 14, 2005 at approximately
7:00 p.m. in the City Council Chambers. Upon vote: All ayes. Motion carried.
3) Budget
Nawrocki stated that not enough time has been scheduled for budget discussion. He again
requested copies of the Library power point presentation and comments ii-om the Board member
on behalf ofthe Board. He indicated that infonnation was not received on other Library funds,
such as capital money and reserves to back up cash flow for the first half of the year. He asked
for the amount in the fund where the Helitage Park consultant fees came from. Nawrocki stated
that we have $3,000,000 in undedicated funds and he wants a better handle on this. He indicated
he is waiting to see the three or four versions of the budget article for the city newsletter. He
asked when the budget would be adopted. Peterson stated it would be presented to the public on
December 5th and adopted on December 1ih.
4. Letter ii'om Walker Methodist to HRA
Nawrocki stated that Walker Elder Care Services is contracted to run the Parkview Villa high
lise. He stated that he was not given a chance to respond to the pOliions of the letter read by the
Mayor at the last meeting. The letter was sent to Mr. Streetar and the HRA. He read the entire
letter. Nawrocki stated he met with them last week. The infonnation in their financial statement
is not detailed and he has no knowledge ::t~ to how they allocate their funds. As to his alleged
harassment, it is no secret that he has nt 18ed the way the so called "manager" has treated the
City Council Minutes
October 24, 2005
Page 13 of15
residents. She appears to have a minimal background to work with such citizens. He indicated
that Streetar requested she be given time for special training. The training was minimal. He
stated that in talking with residents and other members of the HRA, he gets the feeling the
treatment of the tenants is not desirable. Nawrocki stated that he suggested Mr. O'Donnell
personally speak to the residents, which he refused to do. Nawrocki stated that after not seeing
any change, he expressed his views on the way things are going. They call it harassment;
Nawrocki stated he calls it constmctive cIiticism, and suggest changing personnel with another
of their faculties.
ADMINISTRATIVE REPORTS
RepOli of the City Manager
. PrimalY time spend in the next month or two will be to try and get the budget passed. Wednesday
and Thursday nights are budget meetings, and November 7th would be the next budget meeting.
. Regarding 4152 Cleveland Street - the building has been posted as uninhabitable. There have been
problems with the owner. The immediate concem was emptying the dumpster. If it is not done by
end of the week we will have it done alld bill the owner. Building permits are good for a year, but
we are looking at speeding up that process, and by not allowing only a little progress and then
coming back for another pennit to do only a little more work. Weare also looking at how to abate
a property despite a building pemlit.
Williams requested to put the pictures of the property on camera. He -also requested a work session on
tIns and parking space size issues. Williams requested we do sometlling about the housing
maintenance issue at 3842 Reservoir.
Peterson asked if a contractor is doing the work on the Cleveland Street home. Nawrocki stated that.
initially a building pennit was not obtained and that the Building Official has detennined that the
foundation is not adequate. He requested to see the County records on who owns the propeliy, The
taxes al"e current.
Hoeft indicated looking into reducing the time period of a building permit to six months to keep
projects from lingeIing. Assistallt Fire Cllief John Larkin stated that Joy Lynn Lucas is the owner and
Mr. Rico has the property on a contract for deed. He stated that staffhas spoken to her father regarding
removal of the dumpster.
. 1000 Peters Place is in default on their water bill and will be shut off.
. Complimented the Mayor for brokeling an agreement between Sama and Gondeck.
Nawrocki comments
. Xcel has requested comments in an effort to improve public relations. Suggested we respond
regarding the butcheling of trees and other problems. Wants a copy of the letter.
. City auction list has two generators - with recent power outages, we should keep them. Fehst
stated the assumption that they are small, old and worn out. He will research this.
. Wants infonnation on how pemlit fees were determined. State law indicates it must be on actual
cost. Fehst stated thatfees have not been increased since 1997 and should be looked at again.
Written documentation is not necessmy.lfyou are challenged, you must show verification offees.
e When did Council ask the Planning and ZOI1ing Commission to address 2:00 a.m. bal' closings?
. Cost oftree cleanup fimn the stonn will be about $50,000. Where will the money come fi'om,
budget revisions or reserve funds. Fehst stated that we are under spent this year and would use
those fimds for tree care.
. Requested an update on the car dealershin moratorium. Fehst stated the Planner is looking at this.
We have not changed our position on ncP.1 9')wing a lot of car storage.
City Council Minutes
October 24, 2005
Page 14 ofl5
C) Report of the City Attorney - nothing to report
CITIZENS FORUM
Harold Hoium, 5th Street, gave his opinion on parked cars blocking traffic and hindering street
maintenance. Large dogs rmming loose need to be controlled. More trees would be saved fi"om stonns if
they would be properly trimmed. On 42nd there is a designated street with no curb or gutter. There are
trees in the way of the light to cross University Avenue. A sidewalk is needed on University and 3rd
Avenue. There should be street signs on all city streets; there is no sign at 42nd and University. It is a
problem having too many part time people working for us.
Mickey Rooney thanked the City Council for redevelopment efforts in Columbia Heights. He stated he
was at the ground breaking last week and is proud that things are "taking off'. He gave three cheers to
the City Council.
COUNCIL CORNER
Kelzenberg
. Reminded citizens of the no parking ban on streets in the winter. We have good streets.
. On Halloween - be careful dliving.
Williams
. Sanitary sewer cleaning has paid off with no backups. Fehst stated there was one during the last
storm. Before addressing illegal connections, we had a lot of backups.
. Hope that we can all be statesmen. We must leam to be peacemakers.
. Values for this month are peace and conflict resolution.
iii Excited about Phase II of the industrial area. The Met Council and State are behind us in this
redevelopment.
G We have decent streets in our town. An article in today's paper indicates other suburbs are
complaining about their streets. Our Public Works Department works hard on tins. Fehst
credited former City Manager Mark Winson for putting this program together and Kevin
Hansen, Public Works Director for continuing the program. Part of a city's value is keeping up
the streets.
. We have received favorable responses regarding funding for the pond in the park.
8 Have heard COlmnents about the "progress" in our city.
. Pray for one another.
Peterson
. Before we meet again, the School District will hold their referendum vote. Get educated on this -
find out the facts. He will vote affim1ative. We can not have a strong city without good schools.
iii Do a random act of kindness.
Ericson Diehm
. Spoke of the ground breaking and all the agencies that came together. hnpressed with the Ryland
Homes group. They have already sold 12 to 14 units. The area will draw more attention when the
building begins.
. Make a Difference Day was last Friday. Many people did projects. If you participated, please pass
the infonnation on to City Hall or the Rising to New Heights Committee for recognition.
P.20
City Council Minutes
October 24, 2005
Page 15 of 15
Williams
. Committed to and supports the school referendum. To have a strong city, we need our youth
educated. Our new developments will bring in about 700 new homes and they would immediately
pay toward this levy.
Nawrocki
. Don't just credit staff for street improvements. Remember that residents pay the cost.
. Referred to the August 31 League ofMN Cities Bulletin, page 3, regarding pennit fees.
. Saturday, October 29, at noon, VFW Post 230 will host the Fire Explorers Booya luncheon.
. The Chalier COlmnission passed a motion to pursue adding two Councilmembers at large and adding
wards for the four Councilmembers.
. SRA met last week. Xcel will file petitions asking for a seven to nine percent pay increase. The SRA
will continue to work on utility location rules, which would be expensive for cities.
.. Northstal' COlmnuter rail is moving towal'd having a line to Big Lake and then to St. Cloud. There
would not be any stops in Columbia Heights. The closest station would be in Fridley.
. The League ofMN Cities and Association of Metro Municipalities will meet Thursday, November
17. It will be followed by a legislative policies meeting.
. Presented draft policies for the League ofMN Cities.
Williams
. Agreed that our citizens have paid for the streets, water and sewer systems. Their home values have
also increased significantly, Council has a responsibility to continue to build our City.
. Invited everyone to the Mayor and Mrs. Peterson's Holiday Kick Off Party on Saturday, November
26, He listed all the activities. Proceeds will go to the Columbia Heights Activity Fund. A 4x4 ATV
will be raffled off.
Peterson
. Patty Muscovitz will pick up her son from Anny basic and AIT training in Missomi this week before
he heads offto his station in Korea. We are all velY proud of him and all our soldiers, and we will
continue to pray for them.
ADJOURNMENT
Mayor Peterson adjoumed the meeting at 10: 1 0 p.m.
Patlicia Muscovitz, CMC
Deputy City Clerk/Council SecretalY
P.2l
~i)-A)-q
HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING MINUTES OF JULY 26,2005
CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing & Redevelopment
Authority (HRA) was called to order by Chair, Bruce Nawrocki at 9:31 p.m., Tuesday, July 26,
2005, in the Parkview Villa Community Room B, 965 40th Avenue NE, Columbia Heights,
Milmesota.
ROLL CALL
Commission Members Present: Bruce Nawrocki, Tammera Ericson Diehm, Bobby Williams,
Dennis Eckhmd Jr., Patricia Jindra, and Bruce Kelzenberg
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
Approval of Minutes
MOTION by Williams, second by Jindra, to approve the minutes from April 26, 2005, regular
meeting as presented in writing. All ayes. Motion Carried.
REPORT OF MANAGEMENT COMPANY
Welke stated in April, May and June the North building had no vacancies and the south building
having only one. In April the waiting list numbers continued to rise. For May the police calls
where a little higher. At the May Resident Council meeting there were sixty three residents in
attendance, it was voted on to see how many were interested in getting a reduced rate for their
cable tv, which 52 residents weren't interested. Welke asked ifNawrocld wanted her to look into
this more. Nmllrocki stated he would look into it, through the City contract.
Welke stated in June a PIUS inspection was preformed and we received a score of86. The
physical score was the lowest. Maintenance man, Terry Bush made a list of things to fix after the
inspection and made most of the repairs within 24 hours.
Williams stated 86 out of 100 is about a B+, which he felt was a grade to be proud of Jindra
asked if the score was down from last year. Welke stated the physical score was down but
everything else went up. Nawrocki asked if they inspected each unit. Welke stated this
inspection was more for the common areas, equipment and that the HUD computer selects
approximately 1/3 of the units to inspect. Nawrocki stated he felt disappointed in the
management of the building, and that Walker hasn't done their job.
RESIDENT COUNCIL MINUTES
Jindra stated the residents will be holding their Bazaar in September and would like some
support by helping sell some tickets for the event or attending. Bakken stated she has submitted
an advertisement for the Heights Happenings September issue.
CITIZENS FORUM
Marilyn Beers, Unit 124 stated she has lived at Parkview for 15 months without using her
shower, there was 9 inches of mold on the walls and that the former resident let her cat live
under the bathroom sink, so it smells of cat urine, and wanted the board to know that she moved
P.22
Housing & Redevelopment Authority Minutes
July 26, 2006
Page 2 of5
out today. Welke stated the maintenance man and her checked it out and found mold in the walls
and an odor in the pipes, but can't figure out where it is coming from.
Nawrocki asked if anyone else has any experience with mold issues that could look at this. Fehst
stated he would have the City Building Official look at this tomorrow and if he can't figure out
where it is comingfi'om, we will see that staff hires someone that can.
ITEMS FOR CONSIDERATION
Set Public Hearing for the 2006 Public Housing Authority (PHA) Plan Review
Welke stated the P HA plan is the HUD budget. HUD requires a forty-five day period review
period to allow for public input. The plan will be available for review at the Library, City Hall
and at Parkview, along with a copy being sent to Anoka County for their review. At this time,
staff is recommending setting a public hearing for Tuesday, October 25th.
Motion by Williams, second by Kelzenberg, to set a Public Hearing date of Tuesday, October 25,
2005, at 7:00 p.m. at Parkview Villa for the purpose of receiving public input on the 2006 Public
Housing Authority (PHA) Plan. All ayes. Motion Carried.
Elevator Contract
Welke stated the elevator contract expired on October 3Ft, 2004, she went out for bids, has
received good response time with Schindler Elevator Service so she would recommend approving
the contract with them. Also the City attorney, Jim Hoeft the Schindler agreement was changed
on page 4 to eliminate the term paragraph.
Nawrocki stated he felt we should use the low bidder. Streetar stated this is a service contract, so
essentially it is a quote, not a bid. Ericson Diehm asked what the differences between the bids
were, and if Walker has had any experience with Schindler. Welke stated the only difference was
Minnesota Elevator did not charge for a call after hours and the other two did. Lisa Toms stated
they have not had any experience with Schindler.
Kelzenberg stated he was concerned that in the past she wasn't happy with Schindler. Welke
stated she did have issues with them, but after contacting their representative they have been
very cooperative.
Nawrocki asked what the present monthly charge is. Welke stated she didn't know as we haven't
had a contract since November and that we will have to back pay Schindler after an agreement
has been signed.
Motion by Jindra, second by Williams, to approve the Mimlesota Elevator in the amOlmt not to
exceed $724.00 per month.
Ericson Diehm stated she was concerned that Minnesota Elevator is located out of Mankato and
would be worried about how quickly they could get here. Streetar asked Welke if they have a
local office in the cities. Welke stated she did not know. Williams stated he would have a
P.23
Housing & Redevelopment Authority Minutes
July 26, 2006
Page 3 of5
problem votingfor Minnesota Elevator for the same reason Ericson Diehm stated.
Motion by Ericson Diehm to approve the elevator contract with Schindler Elevator due to the
fact that Minnesota Elevator isn't a local company and felt they would not provide adequate
service. Nawrocki stated her motion was not appropriate as we already have a motion on the
floor. Motion was not voted on.
Amended Motion by Williams, second by Kelzenberg, to amend the current motion on the floor
with the stipulation of 4-hours weekdays, or 12-hour service on weekend, made apart of the
requirements. All ayes. Motion Carried.
Upon Vote for Original Motion: Ecldund-nay, Williams-nay, Jindra-nay, Kelzenberg-nay,
Ericson Diehm-nay, and Nawrocki-aye. Motion Failed.
Motion by Ericson Diehm, second by Williams, to approve the contract with Schindler Elevator
Service as presented to the board tonight.
Upon Vote: Ecklund- aye, Willianls- aye, Jindra- aye, Kelzenberg- aye, Ericson Dielun- aye,
Nawrocki-nay. Motion Carried.
Lead Base Paint Insvection
Welke stated HUD requires a Lead Base Paint test done on Parkview Villa, which staff did not
find any documents stating the last time it was done. Therefore, after consulting with our HUD
representative, it was determined we need this completed in August in order to comply with HUD
standards, so bid proposals 'were obtained to perform the inspection. Three bids were received:
Midwest Environmental Consulting LLe in the amount of $2,805; Angstrom Analytical Inc. at
$4,200 and Techtron at $5,640. Staff recommends approval of the lowest bidfrom lvlidwest
Environmental.
rv:Iotion by Williams, second by Kelzenberg, to approve the low bid from Midwest
Environmental Consulting LLC not to exceed the amount of $2,805.00. All ayes. Motion
Carried.
Ericson Diehm stated now that we have Walker Managing this building, we wouldn't assume
that she should be Jmowledgeable of this type of equipment, but would hope that someone at
Walker would help her.
Common Area Policies
Welke stated this policy was developed by Dennis Ecklund and her, the policy was necessary as
there are continued amounts of plants appearing and not being taken care of on the lobby floors
near the elevator. There has also been a new coffee club formed, which meets Monday through
Friday and with the new carpet they wanted to make a rule for open containers to prevent stains
or spills and some other issues dealing with trash chute areas.
P.24
Housing & Redevelopment Authority Minutes
July 26, 2006
Page 4 of 5
Ecklund stated with this policy the person bringing the plant down, would be responsible to
Water, and take care of it.
Motion by Ecklund Jr., second by Kelzenberg, to approve the Common Area Policy for
Parkview Villa. All ayes. Motion Carried.
Pull Cord System Part 2
Welke stated since the December meeting there has been consistent problems with the emergency
pull cord system, we spent a total of $3,891. 69 trying to repair the existing problem and the
contracted company has not been able to determine what the problem is, she brought this to the
attention of our HUD representative, Lucy Beckwell, whichfelt it would be in the residents best
interest to disable the entire system until the HRA board could vote on what to do as the cost to
repair the entire system would be endless. Inspectors have recommended a wireless system
would be the most reasonable and quickest response system to use.
Nawrocki asked ifHUD wouldfund the new system. Welke stated she askfor funding, which
they refused
Welke stated she had Lifeline, Health East Health Alert, and the Anoka County Sheriff's Office
come out and present there systems, which not vary many residents attended, however, Anoka
County gave out approximately 30 ji-ee cell phones to residents that wanted them and went
through the training with her.
Nawrocki asked if the cell phone ties into a main base system. Ericson Die/un stated it 'works
just like any regular cell phone, where it recognizes the closest emergency facility.
Motion by Williams, second by Jindra, to direct Welke contact the Sheriff's office to look into
getting more emergency phones, educating more residents and bringing this before the resident
council to advise the residents. All ayes. Motion Carried.
Jeff Diehm stated the FCC regulates that when you dial 911, they have to direct that call through
the cell service. Nawrocki asked what about people that are speech impaired Welke stated she
didn't think there were any residents in the building that were speech impaired
Discussion on Revisions of Admission and Continued Occupancy Policies
Attorney, Bob Alsop, Kennedy & Graven stated he has been working on updating the Lease and
A COP for both the North and South buildings per the board's request. The pUlpose of the
review was to: 1) insure compliance with Federal and State laws; 2) eliminate ambiguities or
inconsistencies among the documents; 3) implement the board's decision to change the tenant
eligibility criteria for Parkview VillaSouth; and 4) incOlporate provisions to assist in the
operation of the buildings and enforcement of the lease provisions.
The changesfor the South building were asfollows: 1) eliminate unnecessary public housing
provisions as it is not a subsidized building; 2) revised the tenant eligibility criteria to
P.25
Housing & Redevelopment Authority Minutes
July 26, 2006
Page 5 of5
exclusively limit the building to persons who are 55 years of age and older, which qualifies the
building for elderly persons under the state and federal law and exempt from claims of
discrimination based on age or family status; 3) revise the lease by a) adding provision to avoid
waiving lease violation by acceptance of rent by the HRA, b) added severability clause to avoid
illegal contract upon discovery of unenforceable lease provision, c) added provision requiring
tenants cooperation with implementation of lease requirements, d) revised various provisions to
consist with applicable laws, and e) added provision allowing HRA to collect attorneys' fees and
costs associated with successful eviction or collection proceedings against a tenant; and 4) re-
formatted the lease to improve clarity.
The changes for the North building are: 1) revised the lease to include mandatory one year
renewal periodfor the lease term; 2) added provision allowing legal profit making activities in
the unit with the consent of the HRA; 3) clarified and revised notification requirements for
additional occupants or guests to stay in the unit; 4) added provision outlining HRA 's obligation
to advise tenant of any adverse action with any related grievance rights; 5) revised provisions
related to criminal activity to coincide with Federal regulations and to avoid confusion on
tenants responsibilities; 6) reviewed all tenant obligations under the Federal regulation and
confirmed inclusion of such obligations in the lease; 7) added provision outlining tenant rights if
unit is rendered uninhabitable; and 8) added provision advising tenant of their right to review
tenant file in connection with a lease termination.
Alsop recommended not having a resident on the grievance committee, there should be a single
hearing officer for the both the south and north buildings. Nawrocld stated he felt residents
should not feel afraid to come to the HRA board if they have a grievance issue. Ericson Diehm
stated sometimes there maybe a difficult resident that staff may need to terminate their residency
immediately and then there is the other issue of someone that is being wrongfully accused and
would need someone outside of the building to determine if the acquisition is appropriate or not.
The consensus of the board was to make the grievance clause for both the north and south the
same.
Alsop stated he would continue working on the A COP policy, enter the changes and would have
it to residents and the public for review prior to coming before the board.
ADMINISTRATIVE REPORTS- NONE
ADJOURNMENT
Chair, Nawrocki adjourned the meeting at 11 :06 p.m.
Respectfully submitted,
~--t/ ~_LL-
Cheryl i'akken
Recording Secretary
H:\HRAMinutes 2005\7-26-2006
P.26
5-A -}-b
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
REGULAR MEETING MINUTES
AUGUST 23, 2005
CALL TO ORDEWROLL CALL
President, Murzyn, Jr. called the meeting to order at 7:07 p.m.
Present:
Don Murzyn Jr., Bobby Williams and Bruce Nawrocki, Tammera Ericson Diehm,
Gary L. ,Peterson and Bruce Kelzenberg, Patricia Jindra arrived at 8:25 pm.
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
Approval of Minutes
Financial Report and Payment of Bills
".
Nawrocki stated the Community Development Administration is over budget and asked why there
isn't anything under CDBG or HRA. Schumacher stated that he doesn't sign the bills so he did
not know the answers to their questions. He knows that the reimbursements have been sent in
and received from Anoka County CDBG.
MOTION by Ericson Diehm, second by Kelzenberg, to adopt the consent agenda items as listed.
Upon vote: Nawrocki-nay, Murzyn-aye, Ericson Diehm- aye, Williams- aye, Kelzenberg-aye,
Peterson- aye. Motion Carried.
ITEMS FOR CONSIDERATION
49th & Central Redevelopment Concept
Fehst asked that all of the people present at the meeting besides the board and staff to say their
names. The was Jim Erickson, Border Foods, Inc., representing Taco Bell, Dave Yonkin, owner
of the Car Wash, Scott Banahar, attending with Dave Yonkin, Dave Anderson, Director of
Business Development, Anderson-Builders, Kathy Anderson, Architect with Anderson Builders,
and Greg Ander~on, owner of Anderson Builders.
Schumacher stated the first property involved in the redevelopment concept is the Taco Bell,
owned by Boarder Foods, Don's Car Wash, Udupi Restaurant, Exotic Pets, Barber shop and
LaCaberna Restaurant. Boarder Foods has been working with staff and the owner of the car
wash to obtain the car wash to redevelop a larger site for the Taco Bell. The Yonkins, the
owners of the barber shop, owners of the Exotic Pets are all interested in sellingfor
redevelopment.
Mr Greg Anderson, owner of Anderson Builders stated he started the business 6 years ago, last
year they did a little of $20 million, they develop and manage projects for other users, currently
working in Savage, Minnetonka and most recently purchased property in St. Louis Park, they are
a builder, have 18 employees, they were introduced with the owners of Udupi approximately 4
months ago and discussed them and also their banking relationship with Mr. Dennis Welsh,
which was their first encounter with this project.
Dave Anderson explained the Powerpoint presentation shows some of the same pictures as in the
P.27
Economic Development Authority Meeting Minutes
August 23, 2005
Page 2 on
packets tonight. Anderson Builders is proposing a project that will place a new Udupi Cafe on
the project site, and create additional new high quality, uniquely designed commercial
development on the site. Their objective is to preserve and develop a thriving local business, and
redesign and develop the balance of the site to complement the community character and
enhance value to the tenants and owners of the new project. In.prder to accomplish this they
would provide the following: 1) a site plan to capture the urban character of the neighborhood;
2) high quality architecture and scale of development; 3) an economically viable, realistic and
service offerings to local residents; and 4) cooperative effort with the City to achieve its goals. A
meeting was held with staff and the mayor to discuss their interest in the site and to see if this is
something the City would be interested in on that block.
Kathy Anderson, Architect statedfor the past 23 years she has been an architectfor projects
such as Tamarack Village, and the award winning Super America's. She stated with Concept A
it would provide for 144 parking spaces, whole block development, she like~ to balance retail
with marketing, there is two smaller builders on the corners with a multi tenant building in the
middle, which would have a more convenient, drive up service to it, we haven't incorporated the
alley in the design, as it appears the residents do not rely on it as an exit and could possibly
vacated. With Concept B it would provide 116 parki1J.g spaces, it shows the block taking out the
Taco Bell site and balancing out the buildings along the block, there are two retail buildings
located close to Central Avenue with parking in the rear and another building in the center of
the site with parking in front and along the sides. With Concept C it would provide for 138
parking spaces, due to the slop on 5dh it was determined you could put a 79 space underground
parkingfacility, the concept is similar to concept B with two buildings close to Central Avenue
and one set back, one could be used for a possible Liquor Store with a Clinic above it. The next
slide is some of the designs they have worked on in the past, like outdoor seating areas, the Taco
Bell at Plymouth station, and the Starbucks also located in Plymouth station.
Nawrocki asked why she thinks there is a marketfor a doctors office in a retail area. Kathy
Anderson stated they are finding that doctors offices are showing a trend where people like to
drop off/amily members at the clinic and be able to shop or sit down at a coffee shop while
waiting.
Murzyn asked if they are prepared to work with Taco Bell. Dave Anderson stated they are
willing to work with them and have already been in discussions with them.
Ericson Diehm stated for the record that due to a conflict, she would be abstaining from any vote
our discussion.
Jim Erickson, Boarder Foods, representing Barb Snyder from Taco Bell, stated their position is
that they want to stay in Columbia Heights, and would like to propose plans for a new facility.
To do this project they would need approximately 14 feet from the Car Wash property. They
were unsuccessful in obtaining the car wash property last year, as they could not reach a .
purchase price agreeable to both parties. Mr. Vitt, from Capital Real Estate, Inc. was interested
in purchasing the site for redevelopment and has obtained a purchase agreement for $500,000
from Mr. Yonkin for the car wash. Erickson stated he met with Streetar on Friday to discuss his
concerns and plans for their facility.
Greg Anderson asked if Mr. Erickson felt the best interest of the building would be to enter from
P.28
Economic Development Authority Meeting Minutes
August 23, 2005
Page 3 of3
Central Avenue. Jim Erickson stated it would. Kathy Anderson asked if their plan keeps the
existing Taco Bell in business while they would be building. Erickson stated it would be torn
down and completely rebuilt.
Nawrocki stated: 1) from a City standpoint he was not sure it rr;:pr-esents the best use of land in
this area, and 2) access along the west side would need to coordinate with the rest of the block
development.
Fehst ask if Borders was still inter.ested in a dual restaurant. Erickson stated they are not.
Williams stated it looks like Mr. Vitt and Anderson Builders are both interested in development.
Fehst stated Vitt would be interested in working with the Andersons, he chose not to be here in
the best interest of the development, but is willing to work with them and that Mr. Yonkin, the
Exotic Pets property owner, the barber shop and LaCaberna is interested in selling, so we are
looking at possibly developing a whole block.
Williams asked Mr. Yonkin ifhis purchase agreement with Mr. Vitt wouldjeopardize this
development by Anderson Builders. Mr. Yonkin stated he did not know.
Peterson stated we need to make a decision vr..hat we' want on the site, certainly we want to keep
Udupi, and Taco Bell here. Greg Anderson stated they would certainly look at all of the options,
what would work best, what would look best, and try to accommodate everybody.
Murzyn stated it sounds like a very interesting development, we have a private company that is
interested, which ties into the businesses that want to sell and rebuild at this time.
Nawrocki stated the possibility of using $249,000 ofTIF fundingfor the Car Wash property he
did not agree with, and he would hope the Andersons and Border Foods would work out their
differences on the development.
Motion by Peterson, second by Kelzenberg, to approve the Preliminary Development Agreement
between the Columbia Heights Economic Development Authority and Anderson Builders; and
furthermore, to authorize the President and Executive Director to enter into an agreement for the
same.
Upon vote: Jindra-aye, Nawrocki-aye, Ericson Diehm-abstained, Williams-aye, Kelzenberg-aye,
Peterson-aye, Murzyn-aye. Motion Carried.
ADMINISTRATIVE REPORTS- none
ADJOURNMENT
Motion by Peterson, second by Williams to adjourned the meeting at 8:05 p.m. All ayes. Motion
Carried.
Res~ectfullY s~b~1C~
Ch~
Community Development Secretary
H: \EDAminutes2005\8-23-2005
P.29
5-A-)-c.
LIBRARY BOARD/CITY COUNCIL
BUDGET MEETING
October 5, 2005
7:00 P.M.
The joint City Council/Library Board meeting about the librmy budget for 2006 was held
in the activity room October 5, 2005, at 7:00 p.m. Those present were: Walt Fehst, Bm"bara
Miller, Bill Elrite, Lynette Thomson, Patricia Sawada, Catherine Vesley, Mayor Gary Peterson,
Bobby Williams, Bmce Nawrocki, Tami Ericson Diehm, Bmce Kelzenberg, and Rebecca
Loader.
Mayor Gary Peterson called the meeting to order at 7 :04p.m.
Bmce Nawrocki noted a point of order that a secretary had to be appointed by the City
Council. It was moved by Kelzenberg, seconded by Peterson, and approved by acclimation to
appoint Jeanine Schmidt as secretary pro-tern for the meeting.
Barb Miller, Library Board Chair, welcomed everyone, conducted introductions mld gave
opening remarks before turning the meeting over to Becky Loader for the budget presentation.
Becky reviewed the order the meeting would follow and started with the Power Point
presentation that would highlight the 5 major areas ofthe budget.
1. "Personnel" slide was reviewed. 5 full-time staff and 13 part-time staff were
accounted for. Major changes were reviewed.
2. "Supplies" slide highlighted the amounts spent in years 2002-2006. Line items that
were increased, decreased and eliminated were all reviewed.
3. "Other Services and Charges" slide included information regarding line items
increased and decreased. Line items eliminated were also reviewed.
4. "Capital Outlay" has none budgeted for 2006.
5. "Contingencies and Transfers" were reviewed: 7100 Operating Transfer Out, 8100
Contingencies (includes but is not exclusive to potential wage increases), and 8110
Vandalism (eliminated).
6. The fmal slide compared the total budget to prior years.
The Council was then referred to the 2006 Proposed Detail Budget Books: page 4
concerning Minimum Local Support requirements and Maintenance of Effort.
On page 11 the memo listing effects of reductions in budget years 2003-2006 was
reviewed.
This concluded the formal presentation and the floor was opened for questions.
Councilmember Nawrocki voiced his objection to the Power Point presentation. Mr. Nawrocki
had questions/comments in the following areas: 1.) Pointed out that the per capita amounted to
$50,000 more than the County spends. 2.) Salary adjustments. 3.) Increased utility costs,
especially gas, were not addressed in any pmi of the presentation.
Response: The County per capita amount does not include their capital improvement budget.
Salary adjustments are included in line item 8100 (Contingencies). The utility costs were
estimated from information from the Finance Department and at the time of budget preparation
paP.30
there was no indication of the natural gas price increas~ that has recently been announced.
Walt Fehst: Noted the Resolution of Protest from the Library Board asking for $20,000 to be
added back into the budget and the list of items on page 11.
Mr. Nawrocki: Asked about line item 8100 Contingencies, who would get salary adjustments
full-time persoIDlel or part-time?
Response: Contingencies has $16,589.00 budgeted for unlmown, unbudgeted expenses, which
may include salaries and is calculated with a cost of living increase and a percentage for health
msurance.
Mr. Williams: Last year $10,000 was added back into the budget for summer perfonners by the
City Council. $5,000 was later requested from the Boosters for summer perfonners, why?
Response: The amount added by the Council last year for summer performers was $1,285. Five
items were added back into the 2005 budget in various amounts totaling $4,410. The money
requested from the Boosters was made by Foundation Board President, Thomas Sherohman, to
meet matching fund requirements for a MRAC (Metropolitan Regional Arts Council) grant for a
summer teen program. This program included reading, writing and the performance of stories,
but was not for summer performers. The summer perfonners program was differentiated and
explained. Questions concerning the cost of the grant program were referred to the Foundation
Board, since all bills went through that organization and were not processed by the Library staff.
Catherine Vesley responded that questions conceming grant funding and distributions could also
be obtained directly from the Metropolitan Regional Arts Council. The Board responded that
they would pass the request for information about the total cost ofthe program. to Tom
Sherohman for follow up.
Mayor Peterson: Are the items on page 11 prioritized?
Response: They are not, but the men's restroom would be pulled out as first.
Ms. Elickson Diehm: You've shifted money from Videos to DVD's, and Audiocassettes to
Compact Discs but do you have the same buying power. What about donations?
Response: We do not have the same buying power because ofthe higher costs of the DVD and
CD formats. The Library does accept donations but they must meet the selection criteria and
most donations of these two fomlats are usually quite worn by the time people donate them.
Mr. Nawrocki: Your budget is $10,000 under spent to date. Questioned purchasing in the last
quarter of the year for the purpose of using up unexpended funds.
Response by Vesley: Funds were under spent on purpose during the first half of the year due to
the change over to the new system.
Response by Fehst: There are times when you spend conservatively to wait and see if there are
unknown expenses that come up. The Library is always very conservative and careful where they
spend their money.
Mr. Nawrocki: Questioned whether our water was metered and ifthe library was billed
commercially with only $200 budgeted for water?
Response: The library is metered, the budget amount is indicative of a facility that uses water
only for restrooms, water fountains and a small amount used by staff. The library does not
sprinkle, do laundry, dishes, etc. like an individp~3 jomeowner.
Pa'-, _ _
Mr. Nawrocki: Commented that he felt the curbing installed around the library was a safety issue
and hindered grass cutting.
Response: The curbing was requested by the Public Works Department and installed due to
concerns about safety issues with ice on the sidewalks in the winter.
Barbara Miller asked if there were any further questions regarding the proposed library budget
for 2006.
Mayor Peterson requested that the list of items to be added back into the budget be prioritized.
Mr. Nawrocki requested a print copy of the Power Point presentation.
There being no further questions the meeting was adjourned at 7:55 p.m.
Respectfully submitted,
~!Jl. sJ~
J eanine M. Schmidt, City Council Secretary pro-tem, and Secretary to the Library Board of
Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or
access to, or treatment or employment in, its services, programs, or activities. Upon request,
accommodation will be provided to allow individuals with disabilities to participate in all City of
Columbia Heights' services, programs, and activities.
pa'~}?
5-A-1-d
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
October 5, 2005
The meeting was called to order by Chair, Barbara Miller at 6:30 p.rn. Those members present were Patricia
Sowada, Lynette Thomson, Barbara Miller, Bruce Kelzenberg, and Becley Loader.
Nancy Hoium was not present.
Catherine Vesley joined the meeting at 6:45 p.rn.
It was moved, seconded, and passed to approve the minutes of the September 6, 2005, Board meeting as mailed.
Bill list dated 9/26/05 was reviewed. It was moved, seconded and passed that they be paid.
The accounting was reviewed.
I:;;'
Election of officers was tabled until the November meeting.
Old Business:
1. Designation of donated funds was discussed. Donated funds must be accepted by resolution by the City
Council. It was moved, seconded, and passed to designate the recent anonymous donation be deposited to
the Capital Improvement Fund.
2. .Redevelopment/Renewal activity map for Columbia Heights was reviewed.
3. Ramsey County Library newsletter highlighting WiFi wireless access was reviewed.
New Business:
1. Thank you letters for the recent boole donations by Sister Cities International and Reed Stockwell were
reviewed.
2. The format and outline for budget meeting to follow were discussed.
There being no further business the meeting was adjourned at 6:50 p.rn.
Respectfully submitted,
~ /11, ~1~
lIanine M. Schmidt
Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
1
P.33
PLANNING AND ZONING COMMISSION
MINUTES OF THE f,ffiETING
NOVEMBER 1, 2005
7:00 PM
f\\o+- \\ 'et-
V~ p pro v.--e (~ r
5-A-l-e'
The meeting was called to order at 7:00 pm by Chairperson Szurek.
Roll Call:
Commission Members present-Thompson, Fiorendino, Schmitt, Peterson, and Szurek.
Also present were Jeff Sargent (City Planner), and Shelley Hanson (Secretary). Tami Ericson Diehm
(Council Liaison) was absent.
Motion by Peterson, seconded by Fiorendino, to approve the minutes from the meeting of October 4,
2005. All ayes. MOTION PASSED.
PUBLIC HEARINGS
Case #2005-1101
APPLICANT:
LOCATION:
REQUEST:
Variance for Driveway
Benjamin Adams
638 - 38th Avenue NE
IS-foot side yard setback variance
PREPARED BY:
Jeff Sargent, City Planner
At this time, Ben Adams is requesting a IS-foot side yard setback variance for the construction of a new
iliiveway. The applicant's property is located in the R-3, Multiple Family Residential District. The City
of Columbia Heights' Zoning Code at Section 9.106 (L)(7)(g) states that setback for parking lots shall
be subject to the same setbacks as a structure for the district in which such parking is located. The
minimum side yard setback for a s't!Ucture in the R-3 District is 20 feet. The applicant is proposing to
construct a hard surface driveway, leading to the principal structure,S feet from the side lot line. For
this reason, a IS-foot side yard setback Valiance is required.
PLANNING CONSIDERATIONS
Currently, the applicant has a one-car garage adjacent to the alley in the rear ofthe property. The garage
functions as a storage facility for the vehicle that the applicant drives daily. On site, Mr. Adams also
stores a truck, a boat and a motorcycle on a small driveway located adjacent to the garage, accessing the
alley.
Mr. Adams stated that he has received notice from the City's Public Works Department that the larger
City vehicles and snowplows are unable to access the alley because his vehicles partially block the way.
To appease these concerns, Mr. Adams stated that he stored the vehicles on the street in front of his
house. The Police Department then contacted him stating that it is illegal to store the vehicles on the
street overnight. The only solution that Mr. Adams could find was to construct a larger driveway on his
property to accommodate his vehicles. The only location for such a driveway would be in his front yard.
P.34
PLANNING & ZONING COMMISSION MINUTES
PAGE 2
NOVEMBER 1,2005
CONSISTENCY WITH THE COMPREHENSIVE PLAN
The comprehensive plan states that one of the housing goals of the City is to promote and preserve the
single-family housing stock as the community's strongest asset. The applicant's proposal is enabling
him, and future owners of the property, the opportunity to use the single-family use as appropriately as
any other single-family dwelling owner in the city. By storing vehicles on his property as opposed to
storing them along city rights-of-way, the proposal is consistent with the comprehensive plan in that it is
preserving the single-family use of the land.
FINDINGS OF FACT
The following are required findings that the City Council must make before approving a variance
request in the City of Columbia Heights:
1. Because of the particular physical surroundings, or the shape, configuration, topography, or
other conditions of the specific parcel of land involved, strict adherence to the provisions of
this article would cause undue hardship.
The applicant's current one-car garage lies approximately 2 feet from the alley, and the adjacent
driveway is not long enough to accommodate the lengths of the truck or trailer. In order to
extend the current driveway further into the property to gain enough room to store the vehicles,
extensive excavation and grading would need to occur because of the steep topography of the
land. The applicant stated that the rear yard sits approximately 4 feet higher than the driveway
and alley in the rear.
The applicant's property is only 35 feet in width. Given the specified criteria for placing a
driveway in this district, the:ce would be no way to place the driveway 20 feet from either side lot
line without requiring a variance to do so.
2. The conditions upon which the variance is based are unique to the specific parcel of land
involved and are generally not applicable to other properties within the same zoning
classification.
There are only three residential properties in this area adjacent to 38th Avenue. The topography
of the land is consistent throughout each of the three properties, with the rear yards being
approximately 4 feet higher than the driveway and alley. Compared to the rest of the City, the
topographical conditions ofthese three parcels are unique in the R-3 District.
3. The difficulty or hardship is caused by the provisions of this article and has not been created
by any person currently having a legal interest in the property.
The provisions of this article state that residents shall store personal vehicles completely within
the confines of their property. The topographic conditions of Mr. Adams' property make it
impossible to do so. The applicant has in no way created the stated hardship.
P.35
PLANNING & ZONING COMMISSION MINUTES
PAGE 3
NOVEMBER 1, 2005
4. The granting of the variance is in harmony with the general purpose and intent of the
Comprehensive Plan.
As stated previously, granting this variance request will help preserve the single-family housing
stock as the community's strongest asset by allowing the applicant to reasonably use his property
as other single-family dwelling owners may throughout the City.
5. The granting of the variance will not be materially detrimental to the public welfare or
materially injurious to the enjoyment, use, development or value of property or improvements
in the vicinity.
The applicant stated that the neighbor to the west has a driveway in the front yard leading to the
principal structure as well. Mr. Adams has indicated that he would like to install a driveway in a
similar fashion. City Staff feels that installing a driveway in the proposed location would not be
materially detrimental to the public welfare for this reason.
Conclusion
City Staff feels that the applicant's stated hardship justifies the variance request at hand. Installing a
lLriveway 5 feet from the side lot line is consistent with the current placement of the house on the
property, and will not be detrimental to the residential characteristic of the area.
Questions from Commissioners:
Peterson asked whether granting the variance would set a precedence for the City as a whole, or does
granting the variance-justify that an exception in this case is necessary. Sargent responded that each
variance case is unique and even though the variance could affect an area, they usually do not have an
affect city wide. He said each case should be considered individually and that variances are an
established way for the City to grant exceptions for special cases.
Schmitt asked the applicant if the fence in the back of the property could be moved to allow more
vehicle parking there.
Ben Adams, the applicant, responded that no, he could not gain more parking in the rear of the yard as
the back yard is four feet higher in elevation than the parking area adjacent to the alley. He showed
them a picture depicting the topography.
Szurek questioned what type of hard surface he was going to be installing. Mr. Adams stated that he
planned on using blacktop.
P.36
PLANNING & ZONING COMMISSION MINUTES
PAGE 4
NOVEMBER 1, 2005
The Public Hearing was opened for comments.
John Fitzgerald 3727 Madison Place is the property owner to the west of Mr. Adams. . He has a
driveway in his front yard also coming off 38th Avenue. His concern was that additional hard surface
parking on that lot would increase the run offthat flows down the streef from east to west and ponds in
his driveway. He stated that after the SACA Building was built and 38th Avenue was reconstructed, the
slope of the street directs all the water to the south side of the street and it causes flooding of his
driveway and lot. Szurek suggested he contact Kevin Hansen at Public Works to see ifhe had any ideas
that would help alleviate the problem.
Mr. Adams told the commission that Mr. Fitzgerald's driveway slopes from the street down towards his
house, so the city would have a hard time correcting. The water run off is following the natural flow that
exists in the block. Mr. Fitzgerald's driveway slope should be corrected to direct the water toward the
street, not towards his house.
Peterson asked if we can add a condition to the approval to address the run off issue.
Szurek stated that if Mr. Adams installs his driveway correctly and directs the water run offto the street
and not directly onto the neighboring property, he is meeting the requirements of the City. If corrections
cannot be made by the City, Mr. Fitzgerald may have to correct the slope of his driveway to alleviate the
problems he is experiencing.
The Public Hearing was closed.
Motion byPeterson, seconded bySchmitt, that the Planning Commission approve the 15-foot side yard
setback variance for the constructio~l of a driveway with the following conditions:
1. The applicant shall obtain a boundmy survey to accurately denote the placement of the
side lot line.
2. The driveway shall be surfaced with a dustless all-weather hard surface material.
Acceptable materials include asphalt, concrete, brick, cement pavers or similar material
installed and maintained per industry standards. Crushed rock shall not be considered
an acceptable surfacing material.
All ayes. Motion Passed.
Motion byPetersosn, seconded by Fiorendino, that the Planning Commission recommends the City
Council approve the 15 foot side yard setback variance for the construction of a driveway. All ayes.
Motion Passed.
P.37
PLANNING & ZONING COMMISSION MINUTES
PAGE 5
NOVEMBER 1,2005
Planner Sargent told the members that a copy of a draft ResolutioIJ,.was included in the agenda packets.
He stated this will be standard practice from now on regarding cases that go to the Council. He stated
that any conditions will be included in the Resolutions and the applicant will have to sign the
Resolution. This will ensure that City Staff and the applicants are aware of the date the Council
approves requests and any stipulations that are required.
This case will go to the City Council at the November 14,2005 meeting.
NEW BUSINESS
None
MISCELLANEOUS
A memo was passed out regarding the 2 am bar closing. Sargent explained that responses were received
from 3 members ofthe commission. He stated that if anyone else wishes to comment on this to do so as
quickly as possible as he is going to pass these comments on to the Police Chief and the Council
members so they can take them into consideration when they discuss this topic.
Sargent then updated the Commission members on the Sarna project. He stated the vacation of
University Avenue Service Road will probably be on next month's agenda. He stated he didn't think
construction would begin until 2006.
The members were given commemorative plaques from the groundbreaking for Phase II ofthe Industrial
Area Redevelopment that took place on October 18, 2005.
J\10tion by Fiorendino, seconded by Schmitt to adjoul11 the meeting at 7:30 pm.
Respectfully submitted,
Shelley Hanson
Secretary
P.38
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: November 14,2005
ITEM: Adopt Res. 2005-68 Council
meeting date December 2005
BY: Walt Fehst
DATE: November 9, 2005
AGENDA SECTION: Consent
NO: 5 - A - 3
ORIGINATING DEPARTMENT:
CITY MANAGER
NO:
Background:
Friday, December 23 and Monday, December 26, will be observed as holidays.
Monday, December 26 is a regularly scheduled Council meeting date.
Recommendation:
. Cancel the Monday, December 27,2004 regularly scheduled City Council meeting.
Recommended Motion:
MOTION: Move to waive the reading of Resolution No. 2005-68, there being ample copies available
to the public.
MOTION: Move to adopt Resolution 2005-68, being a Resolution canceling the Monday, December
26, 2005 City of Columbia Heights regular City Council meeting.
COUNCIL ACTION:
P.39
RESOLUTION NO. 2005-68
BEING A RESOLUTION CANCELING THE
CITY OF COLUMBIA HEIGHTS REGULAR CITY COUNCIL MEETING OF
MONDAY, DECEMBER 26, 2005
WHEREAS: The City of Columbia Heights offices are closed on Friday, December 23,
2005 and Monday, December 26,2005, and;
WHEREAS: The City Council has agreed to cancel the regular COlU1cil meeting
scheduled for Monday, December 26,2005;
NOW, THEREFORE, BE IT RESOLVED, that all interested parties be advised of this
change.
Passed this 14th day of November 2005
Offered by:
Second by:
Roll call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
PAO
CITY COUNCIL LETTER
AGENDA SECTION: Consent S-A-L\ ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE AFPROV Al;,: //
~
ITEM: Transfer of Funds from General Fund to Police BY: Thomas M. JohnsoE.~(f BY: ~;ff;:'~
NO. Dept. Budget to Reimburse Overtime Fund DATE October 24, 200( ) DATE: I'
Meeting of November 14,2005
BACKGROUND
DUling the past tlu"ee months, the Police Department took part in the statewide Safe and Sober program.
TIns program involved putting officers' on our streets on oveliime, enforcing dliving-while-intoxicated
laws aild use of seat belts. On September 30,2005, the State of Minnesota reimbursed us for the overtime
expended. TIns was in the amollilt of $3,367.03. The money was originally paid out of our 2005
overtime budget and we would like to have these funds restored.
ANALYSIS/CONCLUSION
Since the overtime dollars used to participate in this program are i1ntially paid out of our 2005 police
budget and because according to the Finance Director, the funds received from the State to repay tIns
expenditure are i11itially considered revenue, they must be placed in the General Flmd. The Police
Department would like to see these funds moved back into our 2005 Police Department budget line
#1020 overtime from the General Fund. This will assist us in continuing to take pmi in this progrmTI.
RECOMMENDED MOTION: Move to transfer $3,367.03, the total amount of money received from
the State of Minnesota for our efforts in Safe and Sober program, from the General Fund to the Police
Department 2005 budget line #1020 Overtime.
TMJ :mld
05-197
COUNCil., ACTION:
P.4l
. ,....,- ...
PA Y Three Thousand Threeiiundred SjJ(tv-Sell~n Dollars And 03 Cents*Hi}
COUNTY OF ANORA,
2100 THIRDAVENlJE .......
ANOKA,MI~tN.J];S()T!\552}03 .
CHECK NO. 1021043
.D~TE11-0CT -05
\
I
I
I
I
...... ...
..;'.... ...... -:.....
.. . ....
AMOUNT
.....-.... -'.' .":.- .-"
:"':":'. ..... .... '. ....
;.;~~~3 ,367~P3
::,(-:'L:.;:::/\'.) ;:::: ". :::;./>~:~/(.. ;{?:'-:';:..:: ::;;(;:;'::;.i)::)-":::\:>
GiTyO~..C()LU flllBidH EI~Hl:S.............. .
POnCEDEf':ARTi\flIENTi
559M.~tL~TREE"'.NE...'........
CQI,.PM~IA HGHTS)JlliN5542'lp.
IJnhedStates
'1;!j~;:~:"j~Ui~
.... P....::/~/;l.~.p ... .. I
r(Jjfjj;I y(J5fl!J~
::::J; u. I
. ;....::::.'. ::::';':.'. ,:..-.".;/," .;'":,,,; ,. -.'. )
--
.:.WElLS FARGO B."'NK MINr~ESOTA N.A. ANOKA,.MINNESOTA
~'- u.S..p!"T.Elrr '1O~;~'=;!7.1;tI. .t.J1Q.~:to
1I!,g ~o 2 ~O ~ :!Jill!! 0:0 ~ ~OOOO ~ 9!: 00 ~OOO g ~OOIlI!l
ANOKA COUl\HY REMITTAr~CE ADVICE DATE 11-0CT-05 C~ECI( NO. '1021043
30-SEP-20 30-SEP-05 SAFE & SOBER GRANT 0.00' 3,367.03
TOP.42
::::::::::::::::::::::::mm:~mm:::::::'~;:mm:
:::::::::::::::::::::I#:::::::::::::::I!$~*,ij7:~P.:~
DUE: January 31st, May 1st, August 6th, and September 30th. Final no later than November 14th. Costs before & after July 1 must be split.
9-03
2005 SAFE & SOBER
invoice & Budget
Invoice Number:~
Agency Name: Columbia Heights Police Dept
Address:
Administrative
Equipment
Operating
Travel
I~entives
fl::>.
wtal:
559 Mill St
Columbia Heights, MN 55421
Final Invoice?
DYes D No
Date Submitted: 09/05/05 --l
For the time period:
07/01/05-09/05/05
Co&t~This/lhV:~j}~~~;;,:J
local
. $3,367.03
$'1,059.34
$219.60
$22,147.25
$1,278.94
$3,367.03
Signature of Project Director
Signature of Financial Officer
Required Attachments: Patrol Cost Worksheet, Administrative Cost Worksheet
If costs associated with equipment are on this invoice, a copy of the manufacturer's
bill or invoice to you must also be attached.
$3,367.03
$1,059.34
.$7,852.75
$7,852.75
$3,398.16
$3,398.16
$219.60
$408.24
$408.24
$4,645.97
$7,852.75
$3,806.40
$11,659.16
Signature of OTS Coordinator
Approval Date
This block is for !Vendor Number: I SFY: 04 or 05
State use only
Order Number Object Code: 5AOO (county) 5800 (city)
Line 1 (157 Yr3): Pay Line 1: $
Line 2 (402): Pay Line 2: $
Line 3 $ Pay Line 3: $
$3,367.03
A~encv:
Columbia Heiqhts Police Dept
9/5/05
2005 SAFE & SOBER
Enhanced Patrol Cost Worksheet
Wave(s)#:
~
"' ",,'); ,.c ., 'c. "
# Hours Per Hour Equals Pay Medicare P.E.R.A. Equals Costs Mile* # Miles Eauals Cost
Paul Bonesteel 39 66.00 $40.37 $2,664.09 $38.63 $250.42 $2,953.14 $0.36 543 $195.48
Ted Fischer 23 $40.37 $0.36
Lee Okerstrom 33 4.50 $40.37 $181.64 $2.63 $17.07 $201.35 $0.36 35 $12.60
Michael McGee 19 $40.37 $0.36
Fred Wiborq 24 $40.37 $0.36
Terry Niqhtinqale 8 $40.37 $0.36
Bill Schmidt 6 $40.37 $0.36
Dale Sorensen 36 $40.37 $0.36
Joe Sturdevant 34 $40.37 $0.36
Greq Sinn 38 $40.37 $0.36
Robert Harvey 9 $40.37 $0.36
Gary Kallestad 21 $40.37 I $0.36
Steve Korts 17 $40.37 $0.36
Matt Markham 22 4.75 $40.37 $191.73 $2.78 $18.02 $212.54 $0.36 32 $11.52
Erik Johnston 37 $36.33 $0.36
, ~ ':t Aish 7 $40.37 $0.36
:: on Beckett 18 $40.37 $0.36
$0.36
$0.36
$0.36
$0.36
$0.36
$0.36
$0.36
$0.36
$0.36
$0.36
. $0.36
$.0.36
$0.36
$0.36
$0.36
$0.36
$0.36
$0.36
$0.36
$0.36
$0.36
$0.36
I;;: ~ , . 0.<" 'I $3.037A7I $44.04
Vl m agency has not computed their own mileage rate, the state rate of $0.360 per mile can be used.
$285.52
$3,367.03
$219.60
9/5/05
CITY COUNCIL LETTER
Meeting of November 14,2005
AGENDA SECTION: Consent
NO.
ITEM: Transfer of Funds from General Fund to Police
NO. Dept. Budget to Reimburse Overtime Fund
5-A-5
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. Johns
DATE October 24, 200
BACKGROUND
During the past two months, the Police Department has been involved in off duty employment details
handled through the department. These details were a secmity detail at Unique Thlift Store, Columbia
Heights High School activities, and an officer testified in a civil course case.
Since this type of off duty employment is handled through the department, officers have signed up and
worked these details since August 2, 2005, and we have received a check from the following entities:
Unique Thrift Stores $3,047.12, Columbia Heights High School activities $411.25, and Nordamle &
Fliesen $94.00. According to the City Finance Director, this money is considered revenue and was
placed in the City General Fund.
ANALYSIS/CONCLUSION
The Police Department is requesting that the City Council pass a motion requiting the $3,047.12
received from Unique Thrift Stores, $411.25 received from Columbia Heights High School activities,
and the $94 collected from N ordalme & Friesen be returned to the 2005 Police Department budget, line
1020.
RECOMMENDED MOTION: Move to transfer $3,047.12 received from Unique Thrift Stores,
$411.25 received from Columbia Heights High School activities, and the $94 collected fi'om Nordamle
& Friesen-a total of$3,552.37-from the General Fund to the Police Department 2005 budget under
line #1020, police overtilne.
TMJ:mld
05-195
COUNCIL ACTION:
P.46
City of Columbia Heights Police Department
MEMO
To: Chief Thomas Johnson
From: Captain William J. Roddy
Subject: Overtime Transfer
Date: October 20, 2005
Attached is a list of the overtime re-imbursement received from September 19th through
October 20th, 2005. This is income from outside sources that has been paid to CHPD for services
of our personnel. Please request transfer of these funds to our overtime account.
Unique Thrift
INVOICE #
027
030
DATE
09-19-05
09-28-05
AMOUNT
$1410.00
1637.12
Columbia Hei2hts Hi2hschool Activities
INVOICE # DATE
028 9-19-05
029 9-19-05
AMOUNT
$ 305.50
105.75
Nordaune & Friesen
INVOICE # DATE
031 9-28-05
AMOUNT
$ 94.00
Total Amount to be transferred to OT Account
$3552.37
P.47
.~v
II\JVOICE
Cohmrilbia Heights Police Deparhnent
Date:
September 19, 2005
Invoice #:
2005-027
Customer Name: Unique Thrift -Attn: Daryl
Address: 2201 3ih Ave NE, Columbia Heights, MN 55421
Home Phone:
Work Phone: 763-788-5250
Request for: 1 Police Officers for: August 2005
Tue. 08-02-05 1315-1715 Ok 4hrs
Fri. 08-05-05 1415-1815 Bo 4hrs 'y (
Sat. 08-06-05 1145-1545 Bo 4hrs
Tue. 08-09-05 1430-1830 Ok 4hrs ~11~IO)
Sat. 08-13-05 1215-1615 Ok 4hrs
Sat. 08-20-05 1230-l630 Ni 4hrs
Tue. 08-23-05 1200-1600 Sc 4hrs
Sat. 08-27-05 1730-1930 Ok 2hrs ~f
BILLING INFORMATION
Number of Officers:
8
Hours:
30
2005 or Wage is $47.00 hr.
Total Due:
$1410.00
Make checks payable to the ACity of Columbia Heights@.
Please mail paymentto:CityofColumbiaHeightsPoliceDepartment.559MillStreetNE.ColumbiaHeights.MN 55421
FOR DEPARTMENTAL USE ONLY
Officer(s) on Duty:
Off Duty:
Amount Received:
Date:
P.4S
Nash Sales, Inc.
DATE INVOICE NO COMMENT
09/19/05 2005-027
AMOUNT
1{410.00
010418
DISCOUNT NET AMOUNT
.00 1{410.00
10/- 00 ,'J-~JO(
CHECr<: 010418 10/01/05 City of Columbia Heights
CHK TOTp~L:
1,410.00
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~\~as.h Sa~(:;;), r.n(;~
'j :337 Cope !we. E.
fvlaplEPNlJcd, MN 55109
(6Glj 773-8077
Anchor Bank
North St. Paul. Mt\]
75-882-960
. *ONE THC)U;3AJ,m 20TJR I-IUJ:JDRED TEN DOLLARS .Al\fD NO CENTS
DP,TE
10/01/05
[J"r.nOUNT
*-1:** '!:1, 410. OOi\'
6
Pi:;"'Y
TO THl::
OBDEP. .
(iF:
City (')t Columbia Hei(~ht:::;
City of Col. Hgts Police Dept
559 Mill. Street NE
CClluHl.bia JIei9hts' ]\fIN 55421
------IJJ!--------
: IJ
IIIDCJ 1,0 u-l J.1BI!M ~~O [1 bOOBS 2 5U~ Ill? q 5lJ!La gllm
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P.49
c:::-_,,-<,,~a
}'fl'I';;T'V fOj If ir{f~ I'
. 'Il i J.l~........_/
C] ~"'P' 0 11-' IF ]' JPo' ~
\ (}Jlt1t}l11lli)in:iI~ l1.eJigRn~~8 ktJ€Jii%ee L}.'E;I.F~~;_r[TI(i'i?:Jll1L
Date:
September 28, 2005
Invoice #:
2005-:030
Customer Name: Unique Thrift -Attn: Mike
Address: 2201 3ih Ave I'TE, Columbia Heights, MN 55421
Home Phone: '
Work Phone: 763-788-5250
Request for: 1 Police Officers for: September 2005
,'\
\L
, / ) .
ilL) <-.,
.' (;.1
Fri. 09-04-05 1430-1815 Ok 3.75hrs \.iYv
Ii p r~e
Mon. 09-06-05 0900-1600 WI 7hr~ (Holiday Premium Rate) t,
Sat. 09-10-05 1230-1630 Ni 4hrs ('L
Tue. 09-13-05 1200-1600 Sc 4hrs '"
L'
-'
Sat. 09-17-05, 1430-1545 Bo 1.25hrs
1715-1930 Ok 2.25hrs
Tue. 09-20-05 1530-1930 Ok 4hrs
Sat. 09-24-05 1250-1650 Ok 4hrs
. Tue. 09-27-05 1715-1930 Ok 2.25hrs
BILLING INFORMATION
" Number of Officers:
9
Hours:
25.5 + 7 Premo
2005 or Wage is $47.00 hr.
Holiday Premiwn Rate is $62.66 hr.
Total Due:
$1637.12
Make checks payable to the ACity of Columbia Heights@,
Please mail payment to: City of Columbia Heights Police Department, 559 MillStreetNE,ColumbiaHeights, MN 55421
FOR DEPARTMENTAL USE ONLY
Off Duty:
Date: I ();'1 /or
P.so '
~ f) r 0 ,y? 'i
Officer(s) on Duty: tI!:.... ' 'Z.
JY. L-
Amount Received: /63-?
A>~
D]\Tg INVOICE NO COMI'.1EN'I'
09/28/05 2005-03.0
h1'10UNT
1,637.12
0104f;t!.
DISCOUNT NET IVvJOUl\TT
.00 1,637.12
tliL:~~~h S(,;~:~~~, ~n(;.
C~}~E~C"J~~: () ~l_ (i~~ (: <i. 1 C / 1<1. /' O~'J C::;. t~)' ('J,: C!ol "'....lrCl;Jj.c). }Iei~~i}'i.tL;
C~!IY~ ~rc.~rr/:..:;. j :
I, C::; .-/ . 1~:!
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i'~l:',~f;h E;~.E~~~~~;:'~! f.i ~:[; ,.
'j 3f;,/ Cop.:; (-',VC:. E..
r\:~2"'i~d&\^J(lOC;; h'lf'j rj~:'i OP
\(51) 773-f:,On
Anchor l1ank
r,lorth St. Paul, lVli\]
75-[J82-960
"Ol\J:;:<~ 'THUL.JSAND ,SIX Et.1NDF~ED THIRTY ~:::E\lE:J:..J DOLIJ].\RE: J\ND 12 CI2;j'\Tl'S
Dl:,Tr::
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tJ':J~OUh\T
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['i,.[\ V"
"~-'(; "(,':~E
() rlt"'Lf...
iY':
Cit.y of Colun2:xi.a I-jeJ.~::bts
City of Col. Hgts Police Dept
559 Mill Street NE
ColuHl])ia Fre-eights 1\1N 55421
r )~! !~i
/ l. /;;/ all
II /./
/ 1/ I .. ,I
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P.51
,// ,/
INVOICE
Columbia Heights Police Department
Date:
September 19,2005
Invoice #:
2005-028
Customer Name: Columbia Heights Highschool
Address: 1440 49th Ave NE, Col. Hgts. MN 55421
Home Phone:
Attn: Betty Thomas
Work Phone: 528-4601
Request for: Police Officer for:
Football Games (September 2005)
09-02-05 1830-2145 (3.25hrs) 1 Officer- Okerstrom
09-16-05 1830-2145 (3.25hrs) 1- Officer- Sturdevant
BILLING INFORMATION
Number of Officers:
2
Hours:
6.5
OT Billing Wage is $47.00 per hour.
Total Due:
$305.5
Make checks payable to the ACity of Columbia Heights@.
Please mail payment to: City of Columbia Heights Police Depat1ment, 559 MillStreetNE,ColumbiaHeights, MN 55421
FOR DEPARTMENTAL USE ONLY
Officer(s) on Duty:
Off Duty:
Amount Received:
JP3o!"" ~
Date:
(DI/71ar
P.5~
(!.)j-. (z "Z.f' ~ fc,
.~
NL.. ,,; \;E~JDOR ~;~1~.1!3::C' VENDOR NM.::
08]50 - 0 : CITY OF COLu~BIA HEIG~~:
CHECK DATE
10/06/0:0
C~C=:'. ',1:::'
001::'25ii:5
DATE
09 ]0/05
09/]0/05
INVOICE NUMBER
2005-028
2005-029
DESCRIPTION
P.O. NUMBER
AMOUNT
i
....--r-
P2.\IC ~C:
c::::,y 0= COLill'1B:::.;c.... HEIGH'I'S
?OLIC~ :JEPA..'i.T:--1ENT
TOTAL AMOUNr
PJi.ID
5S3 M:~~ STREET ME
=OLL~S=~ HEIGHTS, MN 55~2:
~.vr~f[:::or.:'liif<3:::'iV~l~rrr:r.]l.:f;t~~{c:W'lIJl~LT...9j:--ff~-'=filraf;jzlii::::;I~ "illl 'J!.-i~li:r;iim;:r~
75.1592
~iEPENDENT SCHOOL DISTRICT NO. 13
1440.49TH IWENUE N.E.
COLUMBIA HEIGHTS, MINNESOTA 55421
L!]jbank.
303 Third Street Northwest
East Grand Forks, MN 56721
. CHECK DATE
10/06/05
CHEC:< f\IO.
122586
912
P":,Y:
*******411
~olla~s 25 Cents
C:hEC;< .~:'>jlC;:._.' ;-;-
~:;:.~. 2S
!':=~ TH~ ,I::RDER 'JF:
C~~Y OF COLUTV!BI.~. :-!EIGa"::'S
ATTN: POLICE DE?"'JI.Ti.'!E?:T
559 MILL STREET ME
COI,Ui,1BIA HEIGHTS, MeJ :,S';21
(~I!~~f~fi1Jl~;i
......~~./)., ,.. rr,rJ:r~'l-"" ...... ,
<<<<'.: .<~-:..L::.""'" ,', :.' l,...:-- ~.'.;'.~" :.:.:.: :~:
II".~ 2 2 5 8 b II"' I: 0 9 1 2 k 59 2 71: ~ 5 2 ~ 0 0 0 0 7 b 2 311~
P.53
" ,
,
INVOICE
Columbia Heights Police Department
Date:
September 19, 2005
Invoice #:
2005-029
Customer Name: Columbia Heights Highschool
Address: 1440 49th Ave NE, Co!. Hgts. MN 55421
Home Phone:
Attn: Betty Thomas
Work Phone: 528-4601
Request for:
School Dance
1
Police Officer for:
)1
09-16-05 2145-2400 (2.25hrs) 1- Officer- Sturdevant
~} \o~
\o~1
BILLING INFORMATION
Number of Officers:
1
Hours:
2.25
OT Billing Wage is $47.00 per hour.
Total Due:
$105.75
Make checks payable to the ACity of Columbia Heights@,
Please mail payment to: City of Columbia Heights Police Department, 559 Mill StreetNE,ColumbiaHeights, MN 55421
FOR DEPARTMENTAL USE ONLY
L .- Off Duty:
--r- 7>
p7r.--
('(/,,) Date:
eL1:I-- /22.S?Co
P.54
(0 If 7/0.!
, ,
Officer(s) on Duty:
Amount Received:
,1Ju. 13
VENDOR NUMB!:D VENDOR NAME:
08350 - 0 : CITY OF COLUMBIA HEIGHT:
CHECK DATE
10/06/05
CHECK >IC
00122556
DATE INVOICE NUMBER DESCRIPTION P.O. NUMBER AMOUN-;-
09730705 2005-028 ~
09/30/05 2005-029 105.75
I
I I
I
I
JAID TO:
CITY OF COLUMBIA HEIGHTS
POLICE DEPARTMENT
559 MILL STREET NE
COLUMBIA HEIGHTS, MN 55421
TOTAL AMOUNT
PAID
4=-1.25
~,.,r""'fillllI;1 f..'i:tol: I :(~~11 :7~~"ir~~O{'II:'] ;1=1'J:f~~.,:<tl;{.\II~11 _
:'~~00j:1J; '~~-J;lIIIllIlll;J~" II' ~;I~ '~I~II1f.,."l::(I1.IJ ;11 ,'.iW''1I:l ;1,',/: 1;1 :-~~~
75-1592
lEPENDENT SCHOOL DISTRICT NO. 13
1440-49TH AVENUE N.E.
COLUMBIA HEIGHTS, MINNESOTA 55421
[!!3bank.
CHECK DATE
10/06/05
CHECK NO.
122586
912
303 Third Street Northwest
East Grand Forks. MN 56721
PAY:
*******411
Dollars 25 Cents
CHECK :'\MOU~!T
$411.25
TO THE ORDER OF:
CITY OF COLUMBIA HEIGHTS
ATTN: POLICE DEPARTMENT
559 MILL STREET NE
COLill1BIA HEIGHTS, MN 55421
[P.~. J
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ilK ~ 22 SBl;lIg I:Og ~ 2 ~ Sg 2 71: ~ 5 2 ~[J'OOO 71; 2 :lllm
P.SS
INVOICE
/
Columbia Heights Police Department
Date:
September 28,2005
Invoice #:
2005-031
Customer Name: Nordaune & Friesen c/o Kathryn Engman
Address: 1140 Interchange Tower- 600 S. Hwy 169, St. Louis Pk. MN 55426
Home Phone:
Work Phone: 952-541-0600
Request for:
1
Police Officers for: Civil'Court Hearing (Harris)
Officer Dale Sorensen- court appearance 0900 September 26, 2005 (Anoka Co. Court)
2 Hr. minimum at OT rate.
Number of Officers:
1
Hours:
2
BILLING INFORMATION
2005 or Wage is $47.00 hr.
Total Due:
$94.00
Make checks payable to the ACity of columbia Heights@.
Please mail paymentto:CityofColumbiaHeightsPoliceDepanment.559MilIStreetNE.ColumbiaHeights.MN 55421
Officer(s) on Duty:
FOR DEPARTMENTAL USE ONLY & or#- Ii '2. t{ S
;Ef Off Duty:
7yD~
Date:
Ir0J~
Amount Received:
P.56
-----..--...-.<-..------..""-----.............-
NORDt\UNE & FRIESEN
ATTORNEYS AT LAW
INTERCHANGE TOWER SUITE 1140
600 SOUTH HWY 169
SAINT LOUIS PP,RK, MN 55426
(952) 541-0600
11245
go/' I~//i; ~;;)eu,~ CLt .
/
(j , 75-104,1-960
()'<, .:utJf. 30 . '2-C6 !::,-
-Ja~1 ' I~
I $ 7-'-1-=-
-~
-
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II" 0 ~ k 2 l. 5 11m I: 0 g b 0 k 0 l. ~ 51:
/1 /7 '
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;t.:r','1 L-':' \ Le... IV,;. ).cc S' - c 3 i
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P.57
CITY COUl"'~CIL LETTER
AGENDA SECTION: Consent 5-f\-l> ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE APPROVAJ.;IA / /
ITEM: Premises Permit Renewal/Application Class B BY: Thomas M. JObnSO~ BY: ~"rl/l/~
NO Gambling License for VFW Post #230 and DATE: November 3, 2005 DATE:
Class B premise permit for VFW Post #230
activities at LaCabema Bar and Grill.
Meeting of November 14, 2005
BACKGROUND
The VFW Post #230 has submitted a Class B Lawful Gambling License Renewal Application for their
site at 4446 Central Avenue N.E., Columbia Heights, MiImesota and a Premises Pennit Application for
LaCabema Bar and Grill at 4952 Central Avenue N.E., Columbia Heights, Minnesota, which are
attached. The renewals would pennit charitable gambling on the premises at these locations.
ANALYSIS/CONCLUSION
Since the organization satisfies the City Council resolution regarding charitable gambling and has paid
the $250 permit fee for each location, the City Manager recommends the following action.
RECOMMENDED MOTION: Direct the City Manager to forward a letter to the State Charitable
Gambling Control Board stating that the City of Columbia Heights has no objection to the renewal ofa
Class B charitable gambling license for VFW Post #230,4446 Central Avenue N.E., Columbia Heights
and the issuance of a Class B premises permit for VFW Post #230 in conjunction with activities at
LaCabema Bar and Grill, 4952 Central Avenue N.E., Columbia Heights, and furthermore, that the City
Council hereby waives the remainder of the sixty-day notice to the local governing body.
Attachments
mId
05-208
COUNCIL ACTION:
P.5S
-'L
'I~~ng
u~
Minnesota Lawful Gam.bling
(LG200R) Lawful Gambling License Renewal Application
Corrections should be .made directly on this application
Submit one check for all renewal fees, payable to State of Minnesota
" iio"a"rd" u~;; o~jy' j
.............................. ..~
Organization requirements:
1. An annual organization license fee of $350 is required.
Organization: VFW Post 230
4446 Central Ave NE,
(763)788-8187
Columbia Heights, MN 55421
Anoka County
[!ijj] I" Check th~box only If l
I your organization I
I qualifies for the waiver of I
I the o. rganlzatlon license I
fee defined In Minnesota
I Statute 349.16 Subd. 6 I
Gambling license #: 12
Current license expires on 2/28/2006
Renewing license from 3/1/2006 to 2/28/2008
CEO:
Bruce G Nawrocki
1255 Polk PI, Columbia Heights, MN 55421
Duane Running
5048 4th St NE, Columbia Heights, MN 55421
(612)571-1311
Treasurer:
(763)572-3760
Premises permit requirements:
1. An annual premises permit fee of $150(
2. A separate resolution of approval' including the site address from the local unit of government( (The local unit of
government does not sign this renewal application) and
3. A LG215 lease agreement for each site your organization does not own is required.
Site number 001
VFW Post 230
4446 Central Ave'NE, Columbia Heights, MN
L- Township of (if applicable)
r;;;;;J r.--..-_....^"_...~._..._"-_.~._--~..__._W<_._.-.-._.._-..._........'"-_._~..._.-
tlliU ! Check this box if this site has been discontinued or will not be renewed.
:-' Ei;'-"'rrl' u~~' o~jy ':
. .
. .
. .
. .
. .
. .
. .
..................................
Anoka County
Gambling account 5004700
Does organization own this site? Y Northeast Bank
Does organization conduct bingo on premises? y / N 3989 Central Ave NE, Columbia
. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . ~_ J..Jairtht~_ MI\.L J~~t;:LlJ1 _ . _ _ _ _ _ __ _ _ _ _ _ . _ _ __,
.' If yes, the attached list of the days and beginning and ending hours of your bingo occasions must be '
~ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . _ _up~a~ed_a!1~ ~e_t~rl]ed: _ _ _ . _ _ _ _ _ _ _ _ _ _ . _ _ . _ _ _ _ _ . _'
55421
~;i-.", ............;.".",.. nn~
...II!.... B B l!.!!IIIU....1 'II'"''"''
~ r-'Check thiS-boX-if thlSslte hasbee-ndiscontinued or will not be renewed.--jl
L...__.._......._.._...__......._...._.__.._.__........__............._.............._............_............... _..__......_..._......:.....__..__._. .__...._..._.__........11
f' iioarcf u~~. o~jy
.............................
Anoka County
Gambling account 5004700
Does organization own this site? Y Northeast Bank
Does organization conduct bingo on premises? y / N 3989 Central Ave NE, Columbia
. _ _ . _ _ _ _ _ _ ~ _ _ _ _ _ . . _ . . . . . ~ _ J.Jairtht~_ MI\.L .t;:t;:LlJ1 . . . _ . . _ _ . . . . . _ . . . _ _,
, If yes, the attached list of the days and beginning and ending hours of your bingo occasions must be '
~ . _ _ _ . _ . _ _ _ _ _ . . _ . _ _ . . . _ _ . .up~a~e.d _ a!1~ ~e_t~rl]e.d: . _ . . . . . _ . . . . . . .. . . . . _ _ . . .'
LaCaberna Bar & Grill
4952 Central Ave NE, Columbia Heights, MN 55421
L-Township of (if applicable)
P.59
Gambling Manager Requirements:
1. An annual gambling manager license fee of $100 is required.
. iida-rei u~~. o~iy
Gambling Manager Authorization GM-00012-004
Current License Term 3/1/2004 to 2/28/2006
John Robert Brodie
160 Gibraltar Rd NE, Fridley, MN 55421
(763)572-8753
Bond: Post Ins Program
37BDDAG6395
Last Education: 11/19/2004
. .
..................-..........
Check !his box if the person listed above will not be Note: A new person may not
renewing as-gambiing-manager. Enclose a se-parate " assume - or - acras. gambling
~
LG212 application for the new applicant. Effective / manager until licensed by the
date will run concurrent with the organization's license. Gambling Control Board.
om
Gambling Manager Affidavit and Consent Statement
1. I have never been convicted of a felony or a crime
involving gambling.
2. I haVe never committed a violation of law or Board rule
that res~lt~d in the revocation of a license issued by the
Board wltnm five years before the date of the license
application.
3. I have never been convicted of a criminal violation
involving fraud, theft, tax evasion, misrepresentation, or
gambling.
4. I have never been convicted of (i) assault, (ii) a criminal
violation involving the use of a firearm, or (iii) making
terroristic threats.
5. I have never been, or am I now, connected with or
engaged in an !!legal business.
6. I have never had a sales and use tax permit revoked by
the commissioner of revenue within the past two years.
7. I have never, after demand, failed to file tax returns
required by the commissioner of revenue.
8. I do not owe $500 or more in delinquent taxes as defined
in section 270.72.
9. I have been an active member of the organization for at
least two years at the time of our- organization's initial license
application, or have been an active member for at least the
most recent six months prior to the effective date of our
organization's license renewal.
10. I am not a gambling manager or an assistant gambling
manager for another organization.
11. I am not a lessor, a member of the lessor's immediate
family or a person residing in the same household as the
lessor, or an employee of a lessor of a premises where this
organization has a permit issued from the Board to conduct
lawful gambling.
12. I am not involved directly or indirectly as a bingo hall
owner, manufacturer, or distributor.
13. I am not the chief executive officer of this organization.
14. I am not the treasurer of this organization.
15. I was not an officer of an organization at a time when an
offense occurred which caused that organization's license to be
revoked.
Background Check, By signature of this document, the
undersigned authorizes the Departments of Public Safety and
Revenue to conduct a criminal and tax background check or review
and to share the results with the Gambling Control Board. Further,
I understand, agree, and hereby irrevocably consent that suits and
actions relating to the subject matter of this gambling manager
license application, or acts or omissions arising from such
application, may be commenced against me or my organization and
I wi!! accept the service of process in any court of competent
jurisdiction in Minnesota by service on the Minnesota Secretary of
State of any summons, process, or pleading authorized by the laws
of Minnesota. .
Failure to provide required information or providing false or
misleading information may result in the denial or revocation of the
license.
Changes in the information submitted in this application will be
submitted in writing no later than 10 days after the change has
taken effect.
I have read this application and declare that all information
5Ubm~ra4?~
_ @gnature, in ink, of gambling manager applicant
/- '}r. ?
Date: 0 I~~
P.60
License Number 12
Current Expiration 2/28/2006
Chief Executive Officer's Acknowledgement and Oath
I declare that:
I have read this application and all information submitted to the Board. All information is true, accurate and complete.
All other required information has been fully disclosed. I am the chief executive officer of the organization.
I assume full responsibility for the fair and lawful operation of all gambling activities to be conducted. I will familiarize myself
with the laws of Minnesota governing lawful gambling and rules of the Board and agree, if licensed, to abide by those laws and
rules, including amendments to them.
I certify that the gambling manager is bonded and licensed as
required per Minnesota Statutes.
I understand that failure to provide required information or providing
false or misleading information may result in denial pr revocation of
the license.
A termination plan will be submitted to the Board within 30 days of
termination of our gambling operation.
Date:
10 I J (J I 0 S-
Mail complete renewal application (all pages)/ and
one check made payable to the State of Minnesota
for all renewal fees by: 12/30/200
to: Gambling Control Board
1711 W Co Rd B #300 S
Roseville/ MN 55113
Licensing Contact:
Email :
Phone:
Fax #:
Kim Larsson
kim .Iarsson@gcb.state.mn.us
(651 )639-4072
(651) 639-4073
The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your
qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a background investigation of you.
You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to
determine your qualifications and, as a consequence, may refuse to issue you a license. If you supply the information requested, the Board will
be able to process your application.
Your name and address will be public information when received by the Board. All the other information that you provide will be private data
about you until the Board issues your license. When the Board issues your license, all of the information that you have prOVided to the Board in
the process of applying for your license will become public except for your Social Security number, which remains private. If the Board does not
issue you a license, all information you have provided in the process of applying for a license remains private, with the exception of your name
and address which will remain public. .
Private data about you are available only to the following: Board members, Board staff whose work assignment requires that they have access
to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration,
Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory .agencies; anyone pursuant to court
order; other individuals and agencies that are specifically. authorized by state or federal law to have access to the information; individuals and
agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your written
consent.
P.61
RESOLUTION NO, 2004-23
BEING A RESOLUTION AUTHORIZING CERTAIN CHARITABLE GAMBLING
Cunently, Resolution No. 1996-46 reads as follows:
BE IT RESOLVED by the City of Columbia Heights that gambling, as desclibed in Minnesota Statute
326 shall be prohibited in all bars and liquor establishments within the City which are licensed
pursuant to Section 5.501,5.503,5.504,5.505,5.506, or 5.57 ofthe City Code unless:
1. The organization wishing to gamble obtains the permission of the Minnesota Charitable
Gambling Control Board;
2. The organization wishes to gamble obtains the permission of the Council of the city of
Columbia Heights;
3. The Q:rgani~C!tiQl:i wi~hingJQ gamblfthash~en in ~xistence in Columbia Heights fOLnot Jess
than ten years;
4. The organization wishing to gamble is a bona fide club;
5. The organization wishing to gamble does not pay the proprietor of the licensed premises a
rental or lease payment in excess of$1,000 per month, which payment shall be inclusive of
any and all allowable expenses as defined and set forth in MN.STAT.349 et. Seq., as
amended. No other payment, set-off, or credit, of any kind, other than as set forth above,
shall be paid to or on behalf of the proprietor, or any company or vendor providing any
service or goods to or on behalf of the proprietor.
6. A license fee not subject to a waiver shall be paid to the City of Columbia Heights in the
amount of $250 for Class A and Class B licenses and $25 for Class C and Class D licenses.
License fees shall not be prorated or refundable.
. 7. If the organization is determined to be in violation of any of the terms or conditions of this
Resolution, any authorization hereunder previously granted to conduct said gambling
activity may be iImnediatelysuspended until such violation(s) is/are cOITected~ Any such
determination ofviolations(s) and any suspension hereunder shall be made as follows:
a. .At a meeting open to the public; and
b. After a minimlli11 often (10) days notice to the orga..rrization; and
c. After providing the organization with the opportunity to present its position at said
meeting; and
d. By a simple majority vote of the City Council.
NOT, THEREFORE, BE IT R,ESOL VED that this resolution shall take effect on May 12, 1996, and
shall replace Resolution 88-41.
Resolution 1996-46 is hereby amended to read:
RESOLUTION NO. 2004=23
BEING A RESOLUTION AUTHORIZING CERTA]],-~ CHARITABLE GAMBL]],-~G
BE IT R FSOL VED by the City of Columbia Heights that gambling, as described in Mllh'lesota Statute
326 shall be prohibited in all bars and liquor establishments within the City which are licensed
pursuant to Section 5.501, 5.503., 5.504,5.505,5.506, or 5.57 ofthe City Code unless:
P.62
.jJIIinnesota Lawful Gambling
LG214 Premises Permit Application
(see Required Attachments on Page 2) Annual Fee $150
Organization information
Organization name .
-U-.fLL.L/loS-'i:- d:S (J r2n I, Lmb I ~~'i:-h'~
Name of chief executive officer (CEO)
'8 r LL ' C.'
8/05
Page 1 of 2
FOR BOARD USE ONLY
Check #
$
-,
Organization license number
IS -0 O{) /;;- '" () {} J
Daytime contact phone number
fo,) ~- Ifr;
Name of establishment where gambling will be conducted
LV P (J'S-r 830
OR I
Township
Not the mailing address.
D~ not ~~ E.:.O":yox numbe~ _ -'
Street address where. premises is located
W'i6: &/7'T/"I,9 ;u-E
County Zip code
. 'CA ~ o-L/ J-I
Gambling premises information
Does your organization own the building where the gampling will be conducted?
--AYes _No If no, attach LGi!.15 Lease for Lawful Gambling Activity
Gambling bank account information
Bank name
Bank account number
S 0_!::l7 tJ b
Bank street address City State/Zip code
3 /F /-. Go/ CL l/hn 0s-Y~1
Address( es) in Min nesota of all temporary and permanent off-site storage space for gambling
equipment and records related to this site (may not be stored outside of Minnesota)
Add~ess (D~~ use a P,O, box number) _ \. City State/Zi~ code ,
?lo2.:- L9iLwill/~.:s- t/'~-~~1l'J Lt4-t.1 fJct(k: --'1-Lt.L~?'I'3 uL_
Bingo occasions (including bar bingo)
Enter day and beginning/ending hours of bingo occasions (indicate A.M. or P.fVl.). An occasion may not exceed 8 hours.
Dav Beginnino/Endina Hours QQy Beainnina/Endina Hours
to to
to to
to to
to to
to to
to to
to to
to to
to to
to. to
to to
to to
P.63
'Your name and address will be public information when
received by the Board. All the other information that you
provide will be private data about you until the Board issues
Acknowledgment and Oath
I hereby consent that local law enforcement officer's, the Board or agents of the board, or the commissioner of
revenue or public safety or agents of the commissioners may enter the premises to enforce tile law. The Board or
agents of the board, or the commissioner of revenue or public safety or agents of the commissioners are authorized
to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling
rules and law, I decla.re that:
1. I have read this application and all information submitted to the Board is true, accurate, and complete;
"2. All required information has been fully disclosed;
3. I am the chief executive officer of the organization;
.4. I assume fullr'esponsibility for the fair and lawful operation of all activities to be conducted;
,5, I will familiarize myself with the laws of fv1innesota governing lawful gambling and rules of the Board and agree, if
licensed, to abide by those laws and rules, including amendments to them;
6. Any changes in application information will be submitted to the Board and local unit of government within 10
days of the change; and .
. 7. I understand that fElailure to provide required information or providing false or misleading information may result in
the enial or QeypJJ ion of e, license. .
/fIl.! V /O/sI/6S-
re of Chief Executive Officer (Designee may not sign)
'Print name !5f-ur.p G. A-0iA./h,;C.!c;
tG214 Premises Permit Application
Data Privacy
The information requested on this form (and any attachments)
will be used by the Gambling Control Board (Board) to
determine your qualifications to be involved in lawful gambling
activities in 1V1innesota, and to assist the Board in conducting a
background investigation of you. You have the right to refuse
to supply the information requested; however; if you refuse
to supply this information, the Board may notbe able to
, determine your qualifications and, as a consequence, may
refuse to issue you a premises permit. If you supply the
information requested, the Board will be able to process your
application.
This form may require thE; disclosure of your social security
number, If so, your social security number will be used to
determine your compliance with the tax laws of Minnesota,
Authorization for requiring your social security number IS
found at 42 U .S.c. 405 (c)(i).
Required Attachments
1. If the premises is leased, attach a copy of your lease,
Use form LG215 Lease for Lawful Gambling Activity.
2. Attach the resolution from the local unit of government
(city or county) which shows approval of your application.
3. For each premises permit application, a $150 annual premises
permit fee is required. [vlake the check payable to the HState
of Minnesota."
Mail the application with attachments to:
Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, [v1N 55113
Page 2 of 2
8/05
your premises permit. When the Board issues your premises
permit, all of the information that you have provided to the Board in
the process of applying for your premises permit will become public
except for your social security number, which remains private. If
the Board does not issue you a premises permit, all the information
you have provided in the process of applying for a premises permit
remains private, with the exception of your name and address
which will remain public.
Private data about you are available only to the following: Board
members, Board staff whose work assignment requires that they
have access to the informatIOn; the 1V1innesota Department of Public
Safety; the Minnesota Attorney General; the Minnesota
Commissioners of Ad'ministration, Finance, and Revenue; the
f\1innesota Legislative Auditor, national and international gambling
regulatory agencies; anyone pursuant to court order; other
individuals and agencies that are specifically authorized by state or
federal law to have access to the information; individuals and
agencies for which law or legal order authorizes a new use or
sharing of information after this notice was given; and anyone vvith
yo u r co nsent.
Date
NOTE: There is a monthly regulatory fee of 0.1%
(.001) of gross receipts from lawful gambling
conducted at the site. The fee is reported on
the ::illawful Gambling Monthly Summary and
Tax Return and paid with the monthly tax
report.
Questions? Call the Licensing Section of the Gambling Control
Board at 651-639-4000. If you use a nY, call the Board by using
the Minnesota Relay Service and asl< to place a call to 651-639-
4000.
This form will be made available in alternative format (i.e. large
print, Braille) u on re uest.
P.64
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P.65
Minnesota Lawful Gambling
LG214 Premises Permit Application
(see Required Attachments on Page 2) Annual Fee $150
Organization information
8/05
Page 1 of 2
FOR BOARD USE ONLY
Check #
$
Organization license number
, 13 - i:J.-, ,..-() 0
Daytime contact phone number
~&3) 7Jt- 1if1
Gambling premises information
Name of establishment where gambling will be conducted
LA ~.. - Y\ 'BCL r 't- Gt:c' I
City.~'urnm\4.... I Township
,,-. '- OR
N..u. . f-r<
Does your organization own the building where the gambling will be conducted?
_Yes X-NO If no, attach LG215 Lease for Lawful Gambling Activity
Not the mailing address.
D~ not us~ E:..O':"pox !!!:!,mbe!:.:.... _ .J
Street address where premises is located
4"9o-c7'" &- 'IN ~ il. G
ZipHcode
County
oS1/2 I
Gambling bank account information
Bank name
Bank account number
? IC 57J () '-I 0 C>
Bank street address City
3 ~ 'J 1 -s-r-/2--1
Address{es) in Minnesota of all temporary and permanentoff-si e sto age space for gambling
equipment and records related to this site (may not be stored outside of Minnesota)
Address (Do not use a P.O. box number) City State/Zip code .
~ fr "n - ~./f ~ I 0.s- iJ, 13 .:s p t.-( (\ 1L:A-t~ PcurK Wi 1') 5::J-L/3J-
Bingo occasions (including bar bingo)
Enter day and beginning/ending hours of bingo occasions (Indicate A.rYl. or P.fv1.). An occasion may not exceed 8 hours.
Dav Beainnina/Endin9 Hours Dav Beainning/Ending Hours
to to
to to
to to
to to
to to
to to
to to
to to
to to
to to
to to
to to
P.66
LG214 Premises Permit Application
Data Privacy
The information requested on this form (and any attachments)
will be used by the Gambling Control Board (Board) to
determine your qualifications to be involved in lawful gambling
activities in Minnesota, and to assist the Board in conducting a
background investigation of you. You have the right to refuse
to supply the information requested; however, !fyou refuse
to supply this information, the Board may not be able to
determine your qualifications and, as a consequence, may
refuse to issue you a premises permit. If you supply the
information requested, the Board will be able to process your
application.
This form may require the disclosure of your social security
number. If so, your social security number will be used to
determine your compliance with the tax laws of Minnesota.
Authorization for requiring your social security number is
found at 42 U.s.c. 405 (c)(i).
Page 2 of 2
8/05
your premises permit. When the Board issues your premises
permit, all of the information that you have provided to the Board in
the process of applying for your premises permit will become public
except for your social security number, which remains private. If
the Board does not issue you a premises permit, all the information
you have provided in the process of applying for a premises permit
remains private, with the exception of your name and address
which will remain public.
Private data about you are available only to the following: Board
members, Board staff whose work assignment requires that they
have access to the information; the Minnesota Department of Public
Safety; the Minnesota Attorney General; the Minnesota
Commissioners of Administration, Finance, and Revenue; the
MinnesotaLegislative Auditor, national and international gambling
regulatory agencies; anyone pursuant to court order; other
individuals and agencies that are spedfically authorized by state or
federal law to have access to the information; individuals and
agencies for which law or legal order authorizes a new use or
sharing of information after this notice was given; and anyone with
your consent.
Your name and address will be public information when
received by the Board. All the other information that you
provide will be private data about you until the Board issues
Acknowledgment and Oath
I 11ereby consent that local law enforcement officers, the Board or agents of the board, or the commissioner of
revenue or public safety or agents of the commissioners may enter the premises to enforce the law. The Board or
agents of the board, or the commissioner of revenue or public safety or agents of the commissioners are authorized
to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling
rules and law. I declare that:
1. I have read this application and all information submitted to the Board is true, accurate, and complete;
2. All required information has been fully disclosed;
3. I am the chief executive officer of the organization;
4. I assume full responsibility for the fair and lawful operation of all activities to be conducted;
5. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the Board and agree, if
licensed, to abide by those laws and rules, including amendments to them;
6. Any changes in application information will be submitted to the Board and local unit of government within 10
days of the change; and
7. I understand that failure to p .ovide required information or providing false or misleading information may result in
the nlal or ev cat" n of e license.
Print name
Required Attachments
1. If the premises is leased, attach a copy of your lease.
Use form LG215 Lease for Lawful Gambling Activity.
2. Attach the resolution from the local unit of government
(city or county) which shows approval of your application.
3. For each premises permit application, a $150 annual premises
permit fee is required. Make the check payable to the "State
of Minnesota."
Mail the application with attachments to:
Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
10 OJ IIJ ~
,
Date
NOTE: There is a monthly regulatory fee of 0.1%
(.001) of gross receipts from lawful gambling
conducted at the site. The fee is reported on
the G1 Lawful Gambling Monthly Summary and
Tax Return and paid with the monthly tax
report.
Questions? Call the Licensing Section of the Gambling Control
Board at 651-639-4000. If you usea m call the Board by using
the Minnesota Relay Service and ask to place a call to 651-639-
4000.
This form will be made available in alternative format (i.e. large
print, Braille) u on request.
P.67
Minnesota Lawful Gambling
LG215 Lease for Lawfui Gambiing Activity
Organization name License number
8/05
Page 1 of 2
State
Business/street address
City
State Zip
Daytime phone
Check all aCf~ivities that will be conducted:
_Pull-tabs -X-Pull-tabs with dispensing device _Tipboards _Paddlewheel _Paddlewheel with table _Bingo _Bar bingo
Pull-tab, Tipboard, cmd Paddlewheel Ren_t (No lease required for raffles.)
- -
Booth operation - sales of gambling equipment by an employee Bar operation - sales of gambling equipment within a leased
(or volunteer) of a licensed organization within a separate enclosure premises by an employee of the lessor from a common area where
that is distinct from areas where food and beverages are sold. food and beverages are also sold.
r--~---------------------------------.
Does your organization OR any other organization conduct gambling
from a booth operation at this location? Yes No
L______________________~__==_________~
If you answered yes to the question above, rent limits are If you answered no to the question above, rent limits are
based on the following combinations of operation: based on the following combinations of operation:
- Booth operation - Bar operation
- Booth operation and pull-tab dispensing device - Bar operation with pull-tab dispensing device
- Booth operation and bar operation - Pull-tab dispensing device only
- Booth operation, bar operation, and pull-tab dispensing device
The maximum rent allowed may not exceed $1,750 in total
per month for all organizations at this premises.
The maximum rent allowed may not exceed $2,500 in total
per month for all organizations at this premises.
Complete one option: Complete one option:
Option A: 0 to 10% ofthe gross profits per month. Option A: 0 to 20% of the gross profits per month.
Percentage to be paid % I Percentage to be paid %
Option B: When gross profits are $4,000 or less per month, $0 to I OptiOn B: WIlen gross profits are $1,000 or less per month, $0
$400 per month may be paid. Amount to be paid $ . to $200 per month may be paid. Amount to be paid $ ,,).(jO .(lV.
Option c: $0 to $400 per month may be paid on the first $4,000 R Option C: $0 to $200 per month may be paid on the rirst $1,000
of gross profit. Amount to be paid $ . Plus 0% to I of gross profits. Amount to be paid $ . Plus 0% to
10% of the gross profits may be paid per month on gross profits 20% of the gross profits may be paid per month on gross profits
over $4,000. Percentage to be paid % over $1,000. Percentage to be paid %
Bingo Rent
Option D: 0 to 10% of the gross profits per month from all lawful
gambling activities held during bingo occasions, eXCluding barbingo.
Percentage to be paid %
Bar Bingo Rent
_ Option F: No rent may be paid for bingo
conducted In a bar. .
Option E: A rate based on a cost per square root not to exceed 110%
of a comparable cost per square foot for leased space, as approved by
the director of the Gambling Control Board, No rent may be paid for bar
bingo. Rate to be paid $ per square foot.
The lessor must attach documentation, verified by the organization, to
confirm the comparable rate and all applicable costs to be paid by the
organization to the lessor.
r------------.
For any new bingo activity not previously
I included in a Premises Permit Application, I
I attach a separate sheet of paper listing the I
days and hours that bingo will be conducted.
L____________~
Amended
Lease
Only
If this is an amended lease showing changes occurring during the term of the current premises permit, both parties
that signed the lease must initial and date all changes. Changes must be submitted to the Gambling Control Board
at least 10 days prior to the change. Write in the date that the changes will be effective ---1---1_,
Lessor Date Organization Date
P.68
LG215 Lease for Lavvful Gambling Activity
8/05
Page 2 of 2
Lease Term - The term of this lease agreement will be
concurrent with the premises permit issued by the Gambling
Controi Board (Board).
Management of Gambling Prohibited - The owner of the
premises or the lessor will not manage the conduct of gambling
at the premises.
Participation as Players Prohibited - The lessor, the lessor's
immediate family, and any agents or gambling employees of the
lessor will not participate as,players in the conduct of lawful
gambling on the premises.
Illegal Gambling
. The lessor is aware of the prohibition against illegal gambling
in Minnesota Statutes 609.75, and the penalties for illegal
gambling violations in Minnesota Rules7861.0050, Subpart3.
In addition, the Board may authorize the organization to withhold
rent for a period of up to 90 days if the Board determines that
illegal gambling occurred on the premises and that the lessor or
its employees participated in the illegal gambling or knew of the
gambling and did not take prompt action to stop the gambling.
Continued tenancy of the organization is authorized without the
payment of rent during the time period determined by the Board
for violations of this provision.
~ To the best of the lessor's knowledge, the lessor affirms that
a ny and all games or devices located on the premises are not
being used, and are not capable of being used, in a manner
that violates the prohibitions against illegal gambling in
Minnesota Statutes 609.75, and the penalties for illegal
gambling violations in Minnesota Rules 7861.0050, Subpart3.
· Notwithstanding Minnesota Rules 7861.0050, Subpart 3, an
organization must continue making rent payments, pursuant
to the terms of the lease, if the organization or its agents are
found to be solely responsible for any illegal gambling conducted
at that site that is prohibited by fVlinnesota Rules 7861.0050,
Subpart 1, or Minnesota Statutes 609.75, unless the
organization's agents responsible for the illegal gambling
activity are also agents or employees of the lessor.
Q The lessor shall not modify or terminate the lease in whole or
in part because the organization reported to a state or local
law enforcement authority or the Board the occurrence at the
site of illegal gambling activity in which the organization did not
participate.
Other Prohibitions
. The lessor will not impose restrictions on the organization with
respect to providers (distributors) of gambling-related equipment
and services or in the use of net profits for lawful purposes.
. The lessor, person residing in the same household as the lesso~
the lessor's immediate family, and any agents or employees of the
lessor will not require the organization to perform any action that
would violate statute or rule. If there is a dispute as to whether
a violation of this provision occurred, the lease will remain in
effect pending a final determination by the Compliance Review
Group (CRG) of the Gambling Control Board. The lessor agrees
to arbitration when a violation Oftllis provision is alleged. The
arbitrator shall be the CRG.
. The lessor shall not modify or terminate this lease in whole or in
part due to the lessor's violation of the provisions listed in this
lease.
Access to permitted premises - The Board and its agents! the
commissioners of revenue and public safety and their agents, and
law enforcement personnel have access to the permitted premises
at any reasonable time during the business hours of the lessor. The
organization has access to the permitted premises during any time
reasonable and when necessary for the conduct of lawful gambling
on the premises.
Lessor records - The lessor shall maintain a record of all money
received from the organization, and make the record available to
the Board and its agents, and the commissioners of revenue and
public safety and their agents upon demand. The record shall be
maintained for a period of 3-1/2 years.
Rent all-inclusive - Amounts paid as rent by the organization to
the lessor are all-inclusive. No other services or expenses provided
or contracted by the lessor may be paid by the organization,
including but not limited to trash removal, janitorial and cleaning
services, snow removal, lawn services, eiectricity, Ileat, security!
security monitoring! storage, other utilities or services, and in the
case of bar operations, cash shortages. Any other expenditures
made by an organization that is related to a leased premises must
be approved by the director of the Gambling Control Board. Rent
payments may not be made to an individual.
Acknowledgment of Lease Terms AI! obligations and agreements are contained in or attached to this lease and are subject
to the approval of the director of the Gambling Control Board. I affirm that the lease Information is the total and only agreement
between the lessor and the organization. There Is no other agreement and no other consideration required between the parties as to
the lawful gambling and other matters related to the iease. Any changes in this lease will be submitted to the Gambling Control Board at
least 10 days prior to the effective date of the change. If a renegotiated lease Is made due to a change in ownership, the new lease will
be submitted within 10 days after the new lessor has assumed ownership.
List or attach other terms or conditions (must be approved by director of Gambling Control Board)
Signature of lessor
Date
Print name and title of lessor
SignatLlre of organization official (lessee)
Date
Print name and title of lessee
Questions on this form should be directed to the Licensing Section of the Gambling Control Board (Board) at 651-639-4000. This publication
will be made available in altemative format (i.e. large print, Braille) upon request. If you use a TrY, you can call the Board by using the
Minnesota Relay Service and ask to place a call to 651-639-4000. The information requested on this form will become public information
when received by the Board, and will be used to determine your compliance with ~1innesota statutes and rules governing lawful gambling
activities.
P.69
Mj[1nesota Lawful Gambling
. LG224 Lease for Off-Site Gambling Activity
5/04
Name oflegafowner-6fproperty Street adcfress
--.e d !
Name of lessor Street address
(If same as legal owner, write in "SAME")
City
8ta te Zip
Daytime phone number
City
State
Lip
Daytime phone' number
S'd )11-f
Name of leased premises Street address, orroad designatiolls City
;;J 1, e y}1 +- Y' ,
'Name of lessee (name of organization leaSing the premises)
Zip
Daytime phone number
J1N (f) (j tP ~
J!::
...g't~
v ;:: W::r:JeJ " h, j, -0-
Gan'1bling Activity and Lease Obligation
1. Beginningdateofoff-siteactivity 2-/7 -t9::t
Ending date of off-site-activity
(! D J-If---
2. Check the type of gambling activity that will be conducted for this off-site activity,
X- pull-tabs
_ bingo
_ tipboards
_ paddlewheels
(No lease is required for raffies)
3. Rentto be paid for the leased area $.J.. () 0 & tJ If none, write "0."
4. All obligations and agreements between the organization and the lessor are listed below or attached to this lease.
Any attachments to this lease must be dated and signed by both the lessor and lessee.
"I ;f. tY (j) / 7M t9 J? e Ivl-
,
if ;4 61 c9 0 It! r t J 1/ ";-0 r ~ I ~'e hi-- (Jl "7-- 1;1 !"t--e'"
This lease is the total and only a eement 0 ween the lessor and the 0 ganization conducting lawful
gambling activities. There is no other agreement and no other consideration re ir ~~een t e parties
as to the lawful gambling a" other matters related to this lease. tJ// / ..4
X . --:;::€ 0 < cXdhc- :-,'/~ A Z--/
Signat&,J of lessor - Date Sign re of organization official (lessee)
( CT- / . !S;-. L'i r f ,. /14, '1;~'-J' c ,) ;/
Print name of lessor Print name and title of person signing on behalf of
organization
"s-I/(1(51
Date
I
i
This publication will be made available in alternative format
(Le.large prinf, Braille) upon request Questions onthis
form sh ould be directed to your licensing specialist at the
Gambling Control Board at 651-639-4000. If you use a
TTY, you can call the Board by using the Mim~esota Relay
Service and ask to place a call to 651-639-4000.
The information requested on this form will become public
information when received by the Board, and will be used to
determine your compliance with Minnesota statutes and rules
governing lawful gambling activities.
P.70
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Registered Employees - (LG209)
VFW Post 230
License #: 12
1. Review information for accuracy and make necessary adjustments directly on this document.
2. Unless already submitted, A LG209 must be completed for new personnel not listed below.
3. Return only if the information on file requires updating.
Barton, Richard Evan 12/29/1997 to
Biernat, Gladys Lydia 1/17/1996 to
Blood, Janice Ruth 7/2/2002 to 1~"'3 /- 0)-
Brodie I John Robert 9/17/1992 to
Burquest , Lawrence Robert 11/13/1996 to
Chew, Annette Pauline 8/18/1997 to 1/-/6- 9 '7
Cleland, Michael Phillip 1/25/1996 to //-/0-9 9'
Dupay I cad' 10/2/2003 to
Griffith , Edward George 9/14/1995 to
Hanson, Dianna Lynne 2/1/2004 to
Harlan I Mary Josephine 4/7/1998 to
Kaplan I Bernice LaVonne 3/2/1995 to
Knealing , LeRoy William 9/10/2003 to
Ostic , Doris Ann 2/1/1992 to
Peterson ,'Rosella Pearle 2/1/1992 to 9- /~ 'fF.
Roth, Shelly Marie 5/24/2002 to 0"- O~
Schmeda , Sharon Kay 9/10/2003 to
Sherrill, Deana Lee 10/2/2003 to
Thorp, Jean Corrine 3/17/1994 ;:; .. !;1 9:f7
to ~ ~VO ~
Twedt, David Grant 5/11/2002 to
Mondav.Auaust29.200S
P.72
COLUMRIA HEIGHTS CITY COUNCIL LETTER
AGENDA SECTION: Items for Consideration ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: ~A-7 Community Development APPROVAL
ITEM: Case #2005-1101, Approval ofa IS-foot BY: Jeff Sargent, City Planne~ BY:
side yard setback variance for Ben Adams DATE: November 9, 2005
Meeting of: November 14, 2005
BACKGROUND: At this time, Ben Adams is requesting a IS-foot side yard setback variance for the construction
of a new driveway. The applicant's property is located in the R-3, Multiple Family Residential District, which
requires a 20-foot side yard setback requirement for parking areas. The applicant is proposing to construct a hard
surface driveway, leading to the principal structure,S feet from the side lot line. For this reason, a IS-foot side yard
setback variance is required.
PLANNING CONSIDERATIONS: Mr. Adams stated that he has received notice fi'om the City's Public Works
Department that the larger City vehicles and snowplows are unable to access the alley because his vehicles partially
block the way. To appease these concems, Mr. Adams stated that he stored the vehicles on the street in front of his
house. The Police Department then contacted him stating that it is illegal" to store the vehicles on the street
ovemight. The only solution that Mr. Adams could fInd was to construct a large enough driveway on his property to
acconunodate his vehicles. The only location for such a driveway would be in his front yard.
The applicant's current one-car garage lies approximately 2 feet from the alley, and the adjacent driveway is not long
enough to accommodate the lengths of the truck or trailer. In order to extend the current driveway further into the
propeliy to gain enough room to store the vehicles, extensive excavation and grading would need to occur because of
the steep topography of the land. The applicant stated that the rear yard sits approximately 4 feet higher than the
driveway and alley in the rear .
The Planning Commission recommended the IS-foot side yard setback for the construction of a hard surface
driveway by a vote of 5-0. The variance would allow the applicant to store his vehicles completely on his property.
RECOMMENDATION: The Planning Commission held a public hearing on November 1,2005 and reconunended
that the City Council approve the IS-foot front side setback variance for the construction of a hard surfaced
driveway.
RECOMMENDED MOTIONS:
Move to waive the reading of Resolution No. 2005-80, there being ample copies available to the public.
Move to adopt Resolution No. 2005-80, being a resolution approving a variance from certain conditions of the City
of Columbia Heights Zoning Code for Ben Adams.
Attachments: Planning Report, Draft Resolution, Location Map, Site Plan, Letter fi'om applicant
COUNCIL ACTION:
P.73
CITY OF COLUMBIA HEIGHTS
PLANNING REPORT
CASE NUMBER: 2005-1101
DATE: October 21, 2005
TO: Columbia Heights Planning Commission
APPLICANT: Benjamin Adams
LOCATION: 628 - 38th Avenue NE
REQUEST: 15-foot side yard setback variance
PREPARED BY: Jeff Sargent, City Planner
INTRODUCTION
At this time, Ben Adams is requesting a 15-foot side yard setback variance for the
construction of a new driveway. The applicant's property is located in the R-3, Multiple
Family Residential District. The City of Columbia Heights' Zoning Code at Section 9.106
(L)(7)(g) states that setback for parking lots shall be subject to the same setbacks as a
structure for the district in which such parking is located. The minimum side yard setback
for a structure in the R-3 District is 20 feet. The applicant is proposing to construct a hard
surface driveway, leading to the principal structure, 5 feet from the side lot line. For this
reason, a 15-foot side yard setback variance is required.
PLANNING CONSIDERATIONS
Currently, the applicant has a one-car garage adjacent to the alley in the rear of the
property. The garage functions as a storage facility for the vehicle that the applicant drives
daily. On site, Mr. Adams also stores a truck, a boat and a motorcycle on a small driveway
located adjacent to the garage, accessing the alley.
Mr. Adams stated that he has received notice from the City's Public Works Department that
the larger City vehicles and snowplows are unable to access the alley because his vehicles
partially block the way. To appease these concerns, Mr. Adams stated that he stored the
vehicles on the street in front of his house. The Police Department then contacted him
stating that it is illegal to store the vehicles on the street overnight. The only solution that
Mr. Adams could find was to construct a large enough driveway on his property to
accommodate his vehicles. The only location for such a driveway would be in his front
yard.
P.74
City of Columbia Heights Planning Commission
Ben Adams, variance
October 21, 2005
Case # 2005-1101
CONSISTENCY WITH THE COMPREHENSIVE PLAN
The comprehensive plan states that one of the housing goals of the City is to promote and
preserve the single-family housing stock as the community's strongest asset. The
applicant's proposal is enabling him, and future owners of the property, the opportunity to
use the single-family use as appropriately as any other single-family dwelling owner in the
city. By storing vehicles on his property as opposed to storing them along city rights-of-
way, the proposal is consistent with the comprehensive plan in that it is preserving the
single-family use of the land.
FINDINGS OF FACT
The following are required findings that the City Council must make before approving a
variance request in the City of Columbia Heights:
1. Because of the particular physical surroundings, or the shape, configuration,
topography, or other conditions of the specific parcel of land involved, strict
adherence to the provisions of this article would cause undue hardship.
The applicant's current one-car garage lies approximately 2 feet from the alley, and
the adjacent driveway is not long enough to accommodate the lengths of the truck
or trailer. In order to extend the current driveway further into the property to gain
enough room to store the vehicles, extensive excavation and grading would need to
occur because of the steep topography of the land. The applicant stated that the
rear yard sits approximately 4 feet higher than the driveway and alley in the rear.
The applicant's property is only 35 feet in width. Given the specified criteria for
placing a driveway in this district, there would be no way to place the driveway 20
feet from either side lot line without requiring a variance to do so.
2. The conditions upon which the variance is based are unique to the specific
parcel of land involved and are generally not applicable to other properties within
the same zoning classification.
There are only three residential properties in this area adjacent to 38th A venue. The
topography of the land is consistent throughout each of the three properties, with
the rear yards being approximately 4 feet higher than the driveway and alley.
Compared to the rest of the City, the topographical conditions of these three parcels
are unique in the R-3 District.
3. The difficulty or hardship is caused by the provisions of this article and has not
been created by any person currently having a legal interest in the property.
The provisions of this article state that residents shall store personal vehicles
completely within the confines of their property. The topographic conditions of Mr.
Adams' property make it impossible to do so. The applicant has in no way created
P.75
Page 2
RESOLUTION NO. 2005-80
RESOLUTION APPROVING A VARIANCE
FROM CERTAIN CONDITIONS
OF THE CITY OF COLUMBIA HEIGHTS ZONING CODE
FOR BEN ADAMS
WHEREAS, a proposal (Case # 2005-1101) has been submitted by Ben Adams to the City Council
requesting a variance from the City of Columbia Heights Zoning Code at the following site:
ADDRESS: 628 - 38th Avenue NE
LEGAL DESCRIPTION: Lot 28, Block 88, Columbia Heights Annex to Minneapolis.
THE APPLICANT SEEKS THE FOLLOWING RELIEF: A IS-foot side yard setback
variance for the construction of a driveway per Code Section 9.106 (L )(7)(g).
WHEREAS, the Plamling Commission has held a public hearing as required by the City Zoning
Code on November 1,2005;
WHEREAS, the City Council has considered the advice and recommendations of the Planning
Commission regarding the effect of the proposed variance upon the health, safety, and welfare of the
community and its Comprehensive Plan, as well as any concern related to traffic, property values,
light, air, danger of fire, and risk to public safety, in the surrounding area;
NOW, THEREFORE, BE IT RESOL YED by the City Council ofthe City of Columbia Heights
that the City Council accepts and adopts the following findings of the Planning Commission:
1. Because of the particular physical sUlToundings, or the shape, configuration, topography,
or other conditions of the specific parcel ofland involved, where strict adherence to the
provisions oftl1is Ordinance would cause undue hardship.
2. The conditions upon which the variance is based are unique to the specific parcel ofland
involved and are generally not applicable to other properties within the same zoning
classification.
3. The difficulty or hardship is caused by the provisions of this Ordinance and has not been
created by any person cUlTently having legal interest in the property.
4. The granting of the variance is in hannony with the general purpose and intent of the
Comprehensive Plan.
5. The granting of the variance will not be materially detrimental to the public welfare or
materially injurious to the enjoyment, use, development or value of property or
improvements in the vicinity.
P.77
Resolution No. 2005-1101
Page 2
FURTHER, BE IT RESOLVED, that the attached conditions, plans, maps, and other infomlation
shall become part of this variance and approval; and in granting this variance the city and the
applicant agree that tIns variance shall become null and void if the project has not been completed
within one (1) calendar year after the approval date, subject to petition for renewal of the permit.
CONDITIONS:
1. The applicant shall obtain a bOlU1dary survey to accurately denote the placement of
the side lot line.
2. The driveway shall be surfaced with a dustless all-weather hard surface material.
Acceptable materials include asphalt, concrete, brick, cement pavers or similar
material installed and maintained per industry standards. Crushed rock shall not be
considered an acceptable surfacing material.
Passed this _ day of
2005
Offered by:
Seconded by:
Roll Call: Ayes: Nays:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.78
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CITY COUNCIL LETTER
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: 5-A-8 FINANCE APPROVAL
ITEM: CHANGE ORDER TO VEIT & BY: WILLIAM ELRITE BY:
COMPANY INe. CONTRACT (CITY
CONTRACT 1844) DATE: NOVEMBER 9,2005
NO:
MEETING OF: NOVEMBER 14, 2005
Background: On June 30, 2005 the City of Columbia Heights entered into a contract with Veit &
Company Inc. for building demolition and excavation of contaminated soil in the redevelopment
of the industrial area. The contract was approved based on specifications of estimated quantities
and dollar amounts per quantity. These estimates and bid dollar amounts resulted in a total
contract price of $891,312.50, which is the amount listed in the contract approved by the City
Council.
Analysis/Conclusion: At this time the actual quantities have exceeded the estimates and
specifications. This results in two change orders to the contract, change order #1 in the amount
of $342,525.74 and change order #2 in the amount of $26,180.25 for a total contract amount of
$1,260,018.49. The developer Schafer Richardson is responsible for the costs that exceed
amounts not covered by the DEED grant.
Change orders and documentations suppOliing the need for the change orders are attached.
ProSource Enviro1ll11ental has monitored all fieldwork and has recommended payment.
RECOMMENDED MOTION: Move to authorize contract change orders #1 and #2 for
additional work added to the contract by the City of Columbia Heights to Veit & Company in the
amount of $368,705.99 with funding coming from the appropriate funds.
WE:sms
0511092COUNCIL
Attachments
"Contract 1844.pdF'
COUNCIL ACTION:
P.83
fCHANGE OORDER REQUEST
Date:
November 4, 2005
VEIT & COMPANY, INC.
14000 VEIT PLACE
ROGERS, MN 55374
TO:
ProSource Technologies
2n Coon Rapids Blvd NW
Suite 304
Minneapolis, MN 55433
Project Manager:
Rollo WallmQW
763-428-6745
Project Coordinator:
Jodie HackenmueJler
763-428-9592
Jim Crowl
JOB NAME/LOCA 1l0N
Columbia Heights Industrial Park
Columbia Heights, MN
Veit Job # 0050539
We hereby request a change order reflecting the change(s) attached on the
following Extra Work Authorization Forms and Summary Sheet.
Chan~e Order DescriDtion Amount
Spreadsheet of T esll=loles, Pumping of Water and Grading -Revised $11,588.00
2nd Level Slab & Tank Pumping EWA#1D945 ⫃ $8,400.25
Asbestos Transite Panels $2,886.00
Pumping of Exterior Sump at Grief Bras property $3,306.00
I Total Change Order Requestl $26,180.25 I
ACCEF'TED - The above prices and specifioations of this Change
Order Request are satisfactory and are hereby accepted. Date:
All work to be performed under same terms and conditions
as specified in original contract unless otherwise stipulated. Signature:
Jf you have any questions regarding this change order request. please call the Project
Manager listed at the top of this page.
Thank you.
P.84
~"''''t'l r"!".. tin I
DC IIIDnllln..... , II:t A .__UJn\LJ
l"It'." I Cnn7_bn_1 I
ICHANGE ORDER REQUEST
Date:
November 4, 2005
VElT & COMPANY, INC.
14000 VEIT PLACE
ROGERS, MN 55374
TO:
ProSource Technologies
277 Coon Rapids Blvd NW
Suite 304
Minneapolis, MN 55433
Project Manager:
Rollo Wallmow
763-428-6145
Project Coordinator:
Jodie Hac:kenmueller
763-428.9592
Jim Crowl
JOB NAMElLOCA liON
Columbia Heights Industrial Park
Columbia Heights, MN
Veit Job # 0050539
We hereby request a change order reflecting the change(s) attached on the I
following Extra Work Authorization Forms and Summary Sheet.
ChanQe Order Descriotion Amount
Excavation of Foundry Waste over by 14,575.54 CY $23,320.80
Hauling of Foundry Waste over by 14,575.54 CY $186,566.40
Disposal of Foundry Waste over by 24,344.45 Tons $85,268.03
Hauling of Placement Off-Site Backfill over by 14.575.54 CY $47,370.51
I Total Change Order Request [ $342,525.74 i
ACCEPTED - The above prices and specifications of this Change
Order Request are satisfactory and are hereby accepted. Date:
All work to be perfonned under same terms and conditions
as specified in original contract unless otheJWise stipUlated. Signature:
If you have any questions regarding this change order request, please call the Project
Manager listed at the top of this page.
Thank you.
P.S5
inspection. If approved, a copy ofLhe sif:,'l1ed Amendment Request Certificate will be forwarded to the Contractor.
Upon receipt by the Contractor of the approved Amendment Request Certificate, the approved Amendmcnl(s) may
be implemented. All Amendments made before receipt of an approved Amendment Request Certificate will not be
compensable by the City. No such Amendment Request Certificate shall be deemed to constitute a waiver of any
remaining covenant, 3&,'Teement, tem1, or condition contained in the Contract Documents.
8. CHA.l."lGE ORDER... The City shall have the right, \vithin the general scope of the Work and without
notice to any surety or sureties ofthe Contmctor, to make changes in the Work, either by altering the nature of the
same or by adding to or deducting from it. All changes shall, except in the case of emergencies endangering the
safety of persons or property be made by written Change Order. The Contractor shall promptly comply with any
and all written Change Orders. No such Change Order shall be deemed to invalidate the remaining tenus and
conditions contained in the Contract Documents.
9. GENERAL GUARANTY... The Contractor hereby guarantees to the City that all of the Workshall be
done in competent, workman-like manner and that such Work shall be and remain free of defects in worknlanship
and materials for a period of one (1) year from the date that the City executes the Completion Certificate pursuant
to paragraph 17 of this Agreement The Contractor warrants that all materials and equipment furnished in
connection with the Work will be new, unless otherwise specified, and be of good quality and free from faults and
defects. The Contractor shall assign to the City (if assignable) or enforce for the benefit of the City (if not
assignable) any guarantees provided by manufacturers or sellers of machinery materials or equipment that are to be
incorporated into the Work. The City's acceptance of the Work shall not be deemed to be a waiver of any of the
City's rights under this paragraph. .
10. "\V AIVER OF LIABILITY... It is agreed that the Work is undeltalcen at the sole risk of the Contractor.
The Contractor does expressly forever release the City of Columbia Heights from any claims, demands, injuries,
damage actions, or causes of action whatsoever, arising out of or connected with the Work.
11. INDEMNIFICATION ... Any and all claims that arise or may arise as a consequence of any act or
omission on the part of the Contractor, its agents, servants, or employees while engaged in the performance of the
Work shall in no way be the obligation orresponsibility of the City of Columbia Heights. The Contractor shall
indenmify, hold harmless, and defend the City of Columbia Heights, council members, officers, employees,
successors, and assigns against any and all liability, loss, cost, damages, expenses, claims, or actions, including
attomey's fees which the City of Columbia Heights, councilll1embers, officers, or employees may hereinafter incur
or be required to pay on account ofinjmy to or death of any person or persons or damage to any property arising
out of or by reason of any act or omission of the Contractor, its agents, servants, or employees in the execution,
performance, or failure to adequately perf0TI11 its ob1igations under this Agreement, whatever the cause of such
injuries or damage.
12. INSlJRANCE ... The Contractor agrees that in order to protect itself, the City of Columbia Heights under
the indenmity provisions set forth in paragraph 11 of this Agreement, it will at all times during the teml of this
Agreement, maintain, at a minimum, the following insurance policies:
a. Workers Compensation Insurance. The Contractor shall maintain worker's compensation
insurance in compliance with all applicable statutes including Chapter 176 of the Minnesota
Stallltes. Such policy shall include Employer's Liability Coverage and at least such amount(s) as
are customarily provided in worker's compensation policies issued in Minnesota. Contractor
further agrees to require all subcontractors and independent contractors to maintain worker's
compensation insurance in compliance with all applicable statutes and to monitor the compliance
of such subcontractors and independent contrJ.ctors with the applicable statutes.
P.86
Con tractor shaUlist below the names of all suppliers and/or subcontractors that will provide materials, services, or
labor in connection with the 'Work. The Contractor willllotify the City of any changes in this list prior to the
commencement of the \Vork.
\ IlltnL,'V"LeL! yV
- -
15. CONTRACT PRICE ... The Contractor agrees to fumish all work, labor, materials, and equipment
JJnecessary to complete the Work as set forth in the Contract Documents for the sum of
11' gq II 3 I d. 50 (the "Contract Price"), to be paid by the City in
accordance WitIl the tenns and conditions of this Agreement. The Contract Price shall constitute the sole
compensation payable to the Contractor for its perfOlmance of the Work or anything done in connection therewith
including expenditures by the Contractor for all taxes, pemlits, licenses, and bonds required to perfoml the Work.
The Contractor shall indemrrify and save the City hamuess from and against any liability for any such taxes, fees,
premiums, contributions, etc. tbat the Contractor incurs in connection with the Work.
16. EXAMINATION OF 'WORK SITE ... Contractor agrees that the Contract Price specified in paragraph
15 of tIus Agreement is based upon Contractors examination of the work site and that it will malce no claim for
additional compensation or the extension of time for perfomlance if the conditions encountered differ from those
anticipated by such eXarrUuation, unless such a claim is based upon conditions at the work site, or omissions,
ambiguities, or conflicts in the Contract Documents, which Contractor can show could not have been discovered in
the exercise of reasonable care prior to the subnussion of the Contract Plice.
17. P A Yl.\1ENT OF CONTRACT PRICE ... The Contractor agrees to provide the City with the following
documentation as a condition to receiving payment of the Contract Price: (a) an itemized bill for the completed
Work; (b) a properly executed Comp leLion Certificate; (c) a Sworn Construction Statement; and (d) all lien waivers
as required by paragraph 14 of tilis Agreement. The City may withhold payment of the Contract Price to the
Contractor to such extent as may be necessary to protect tile City from loss on account of: (a) defective work not
remedied; (b) claims or actions filed or evidence reasonably indicating the probable filing of the sanle against the
City with respect to the Work perfonned; (c) the failure of the Contractor to make payments properly to
subcontractors and/or suppliers for equipment, material, or labor, or to provide evidence that such payments have
been made; (d) any cost for which the Contractor is liable under the Contract Documents; or (e) a breach by
Contractor of any teml, condition, or provision contained in the Contract Documents.
18. EQUAL EMPLOYMENT OPPORTUNITY... The Contractor shall not discriminate against any
employee or applicant for employment on the basis of age, race, color, religion, sex, or national origin. The
Contractor shall comply with all applicable laws, Executive Orders, and regulations concerning non-discrimination
in employment, including the Equal Opportunity Clause of Section 202, Executive Order 11246, as amended,
which is hereby incorporated by reference.
19. Ii\'l)EPENDENT COI\'TRACTOR STATUS... Contractor is and shall remain an independent
contractor ill the performance of the Work, maintaining complete control of its workers and operations. Neither
Contractor"llOr anyone employed or engaged by Contractor shall become an agent, representative, servant, or
emp loyee of the City in the performance of the Work or any part thereof.
P.87
CITY COUNCIL LETTER
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: 5~A~q FINANCE APPROVAL
ITEM: CHANGE ORDER TO VEIT & BY: WILLIAM ELRITE BY:
COMP ANY CONTRACT (CITY CONTRACT
1854) DATE: NOVEMBER 9,2005
NO:
MEETING OF: NOVEMBER 14,2005
Background: This contract is with VEIT & Company, Inc. for removal/abatement of restricted
and/or hazardous materials. The contract is dated September 13, 2005. The contract was
approved based on specifications that estimated quantities and dollar amounts per quantity.
These estimates and bid dollar amounts resulted in a total contract price of $97,355, which is the
amount listed in the contract approved by the City Council.
Analysis/Conclusion: At this time the actual quantities have exceeded the estimates and
specifications. This results in five change orders to this contract, change order # 1 in the amount
of $4,205, change order #2 in the amount of $5,573, change order #3 in the amount of $25,900
and change order #4 in the amount of $12,775, and change order #5 in the amount of $2,800 for
a new total contract amount of $148,608.
Change orders and documentations supporting the need for the change orders are attached. The
City has received $195,629 in DEED grant dollars to pay for this contract.
RECOMMENDED MOTION: Move to authorize contract changes #1, #2, #3, #4 and #5 for
additional work added to the contract by the City of Columbia Heights to Veit & Company, Inc.
in the amolmts of $4,205, $5,573, $25,900, and $12,775 with funding coming from the
appropriate funds. .
WE:sms
0511 093 COUNCIL
Attachments
COUNCIL ACTION:
P.88
Veit Environmental, Inc.
23801 Industrial Blvd., Suite 100
Rogers, MN 55374
CHANGE ORDER REQUEST
NO. 1
Date: September 30, 2005
TO:
City of Columbia Heights
590 40th Avenue NE
Columbia Heights, MN 55421
JOB NAME/LOCATION:
Former foundry building
3800 5th Street
Columbia Heights, MN
55421
Attn: Christy Steman, ProSource Technologies
. We hereby request a change order reflecting the change(s) specified below.
ITEM DESCRIPTION
1) Abate approx. 1058 sf of transite siding from interior wall, above
south garage door (tin covering and insulation must also be removed)
. Material, present on both sides of bay leading to garage door, must be
accessed from the roof.
AMOUNT
2) Abate approx. 450 sf of transite siding from interior wall, above paint
booth area (tin covering and insulation must also be removed). Difficult
access to material will slow waste generation rate.
Quote includes extra labor, equipment, supplies, and asbestos/general
refuse disposal costs
$4,205
c:::::>
WE AGREE hereby to make the change(s) specified above at this price
$
4,205.00
Date:
09/30/05
Previous Contract Amount
$
97,355.00
Authorized Signature
Revised Contract Total
$
Date of Acceptance: / () - /, - 0 e;-
II - l.
Signature: ( . /~ t.//V
PS9 .-:tl~. { I
. \0 (, Or
L"-'7i~
1 01 ,560.00
ACCEPTED - The above prices and specifications of this Change
Order Request are satisfactory and are hereby accepted.
All work to be performed under same terms and conditions
as specified in original contract unless otherwise stipulated.
lD~D3-2DD5 07:04PM FROM-VEIT ENV
+
T-355 P.D02/DD2 F-491
Veit Environmental, Inc.
23801 Industrial Blvd.. Suite 100
, .
Rogers, MN 55374
CHANGE ORDER REQUEST
NO. 2
Date: October 3, 2005
TO:
City of Columbia Heights
590 40th Avenue NE
COlumbia Heights, MN 55421
JOB NAME/LOCATION:
Former foundry building
3800 5th Street
Columbia Heights, MN
55421
Attn: Christy Steman, ProSource Technologies
We hereby request a change order reflecting the change(s) specified below.
ITEM DESCRIPTION
1) Abate approx:. 530 linear feet (If) of asbestos-containing pipe wrap
from overhead areas in main section ("Area Nil) of former foundry building.
Pipes to be abated are 20-30 feet above floor level.
AMOUNT
$5,573
Quote includes labor, lift rental, equip. and supplies, and disposal costs.
Material will be glovebagged where cuts are made, and wrap/cut
methods will be utilized to abate remaining straight-run sections.
Approximate 10-foot sections of pipe will be taken down for disposal.
These pipes were not indicated in the pre-demolition survey and thus this
abatement work was not included in VEl's original base bid. Sampling
results by ProSource Technologies, Inc. indicated 5% asbestos. Results
were made available to VEl an 9/30105.
VEl estimates that 4 men working 2-3 days will complete this extra work.
Cost breakdown: Labor: $4,750.00; lift rental: $150.00; supplies: $300.00
disposal costs: $373.00
~
WE AGREE hereby to make the change(s) specified above at this price
$
5,573.00
Date:
10/03/05
Previous Contract Amount
$
101,560.00
Authorized Signature
Revised Contract Total
$ 107,133.00
Date of Acceptance: /0- & -de:::
Signature: CtA-;;:;~ 0~
l .
\ \o(u( or
Updated 08/l0/05
ACCEPTED - The above prices and specifications of this Change
Order Request are satisfactory and are hereby accepted.
All work to be performed under same terms and cOftdilions
as specified in original contract unless olheMise stipulated.
P.90
10-10-2005 07:39PM FROM-VEIT ENV
+
T-40B P.002/002 F-60B
Veit Environmental, Inc.
23B011ndustrial Blvd'i Suite 100
Rogers, MN 55374
CHANGE ORDER REQUEST
NO. 3
Date: October 10,2005
TO:
City of Columbia Heights
590 40th Avenue NE
Columbia Heights, MN 55421
JOB NAME/LOCATION:
Former foundry building
3800 5th Street
. Columbia Heights, MN
""55421
Attn: Christy Steman, ProSource Technologies
We hereby request a change order reflecting the change(s) specified below.
ITEM DESCRIPTION
1) Abate approx. 10,300 square feet (sf) of panels covered with asbestos-
containing coating termed galbestos. Work areas are described below:
a) n-s trending exterior wall, Area X + V: 2,880 sf
b) e-w trending interior wall, Area X: 1,690 sf
c) n-s trending exterior wall, near NW foundry corner (Roof K): 4,131 sf
d) e-w trending exterior wall, at NW foundry corner (Roof M): 1,680 sf
AMOUNT
$25,900
This material was not indicated in the pre-demo survey and thus this
abatement work was not included in VEl's original base bid. Sampling
results by ProSource Technologies, Inc. were made available to VEl
during week of 10/3/05.
Note: over 60% of this material is found in areas where waste generation
rates are expected to be 1.5x to 2x slower than that observed for
completed exterior transite panel removal, where panels were placed
directly into dumpsters below. Examples: a) 300 sf behind silos; b) roof
top work on ladders, handling panels t9 lifts at roof edge or through opening
to lifts inside foundry building (4,131 sf); c) interior panels behind
steel beams and girders (1,690 sf); d) catwalk/scaffolding access required
(approx. 500 sf behind Storage Room A + B)
Cost breakdown: 1) labor: $17,170 (>300 manhours); 2) materials and
equipment: $2,020; 3) fees (dumpsters, disposal, lift rentals, MDH fee):
$6,800
~
WE AGREE hereby to make the change(s} specified above at this price
$25,900
Date:
10/10/05
Previous Contract Amount
$
107,133.00
Authorized Signature
Revised Contract Total
ACCEPTED - The above prices and specifications of this Change
Order Request are satisfactory and are hereby accepted.
All work to be periormed under same terms and conditions
as specified in original contract unless otherwise stipulated.
Date of Acceptance:
Signature: (I,fn It~- ''f~'?, y ~
( -'\6'~
$
If:)~ /1; .....-o.s;-
133,033.00
Tlpdoled 08/10/05
P.91
I
fO_2UCl,LD. LVV? 't:vvrlvI1TE rro~ource lecnnologles
U-LU"" Uq ;4grlll rIlU/lrVI: NY +
IVO, VDI.fV r. LI L
T~!14 ~.vu,,002 r-HlY
Veit Environmental, Inc.
23801 Industrial Blvd., Suite 100
Rogers, MN 55374
CHANGE ORDER REQUEST
NO. 4 (reviGed)
Date: OCtobGr 26, 2005
TO:
City of Columbia Heights
590 40th Avenue NE
Columbia He/gntl, MN 66421
JOB NAME/LOCATION:
Farmer foundry building
3800 5th Street
Columbia Heights, MN
55421
Artn: Christy Steman, ProSource Technologies
We hereby request a change order reflecting the change(s) specified below.
ITEM DESCRIPTION
Remove and dispose of 449 switch boxes within maIn foundry building
AMOUNT
$11,225
Remove ~nd dispose of 6 switch bO)(8S fram Outbuildrngs (previously
removed by VEl under a verbal approval).
$
150.00
Handle and dispose of 30 switch boxes previously taken down by Others.
$
150.00
otal switch count of 485 was provided to VEl by Christy Steman of
ProSource Technologies, Inc. on October 20, 2005.
Totar cost Is based on a remove/dispose unit rate of $25/ea and a
handle/dispose rate of $5/ea as agreed upon by ProSource TechnologIes
and V8
Cost inc!ude~ labor. 11ft rental, gasoline for lifts, transportiltion, and.
disposal.
~EVISION: as per Christy Stern an 10/26/05, add: remove and dispose of
50 additional switch boxes and other miscellaneous material @ $25/ea.
$1,250
~
E AC3REE: hereby to make the chan~e(s) specified above at this price
$12,775
10/26/05
Previous Contract Amount
$
133.033.00
gnjtute
- ~ Revised Contract Total
C PTED - The above prices and specifications of thli Change
Order Request are satisfactory and ire hereby aeceptel1.
All wOr1( to be performed under sarne terms and conditions
as gpecl1led in original am tract unless otnl;/Wi3e at;PLllated. Signature:
145,808.00
-oS
Updared OBll 0105
P.92
10-31-2005 10:51AM FROM-VEIT ENV
+
T-528 P.002/002 F-864
Veit Environmental, Inc.
23801 Industrial Blvd., Suite 100
Rogers, MN 55374
CHANGE ORDER REQUEST
NO. 5
Date: October 31, 2005
TO:
City of Columbia Heights
590 40th Avenue NE
Columbia Heights, MN 55421
JOB NAME/LOCATION:
Former foundry building
3800 5th Street
Col~mbia Heights, MN
55421
Attn: Christy Steman, ProSource Technologies
We hereby request a change order reflecting the change(s) specified below.
ITEM DESCRIPTION
Remove and dispose of 280 linear feet of busing from main foundry
building
AMOUNT
$2,800
Note: representative samples from 680 If of bus duct material was
sampled for asbestos. Approx. 400 If was found to be non-containing,
Note: a quote of $1 O/If was negotiated by VEl and Jim Crowl of ProSource
Technologies on 10/18/05.
Cost includes labor, lift rental, gasoline for lifts, transportation, and
disposal.
t:::::>
WE AGREE hereby to make the change(s) specified above at this price
$2,800
Date:
10/31/05
Previous Contract Amount
$
145,808.00
Aut~~~gh'at..:r::ure V Revised Contract Total
Y4M;JI , y~
ACCEPTED. The above prices and specifications of this Change
Order Request are satisfactory and are hereby accepted.
All work to be performed under same terms and conditions
as specified in original contract unless otherwise slipul<:ited.
$
Date of Acceptance: / t/. 3/- 0 -<)
/'I /_.__ ~
Signature: L/~ ,."'f,(
148,608.00
P.93
(~
~
t ~/)\( QC
Updated 08/10/05
. inspection. If approved, a copy of the signed Amendment Request Certificate will be forwarded to the Contractor.
Upon receipt by the Contractor ofthe approved Amendment Request Certificate, the approved Amendment(s) may
be implemented. All Amendments made before receipt of an approved Amendment Request Certificate will not be
compensable by the City. No such .A..mendment Request Certificate shall be deemed to constitute a 'Naiver of any
remaining covenant, agreement, tenn, or condition contained in the Contract Documents.
8. CHANGE ORDER n. The City shall have the right, within the general scope ofthe Work and without
notice to any surety or sureties of the Contractor, to make changes in the Work, either by altering the nature of the
same or by adding to or deducting from it. All changes shall, except in the case of emergencies endangering the
safety of persons ar property be made by written Change Order. The Contractor shall promptly comply with any
and all written Change Orders. No such Change Order shall be deemed to invalidate the remaining terms and
conditions contained in the Contract Documents.
9. GENERAL GUARANTY... The Contractor hereby guarantees to the City that all of the Work shall be
done in competent, workman-like manner and that such Work shall be and remain free of defects in workmanship
and materials for a period of one (l) year from the date that the City executes the Completion Certificate pursuant
to paragraph 17 of this Agreement. The Contractor warrants that all materials and"'equipment furnished in
connection with the Work will be new, unless otherwise specified, and be of good quality and free from faults and
defects. The Contractor shall assign to the City (if assignable) or enforce for the benefit of the City (if not
assignable) any guarantees provided by manufacturers or sellers of machinery materials or equipment that are to be
incorporated into the Work. The City's acceptance of the Wark shall not be deemed to be a waiver of any of the
City's rights under this paragraph. .'
10. WAIVER OF LIABILITY... It is agreed that the Workis undertaken at the sole risk of the Contractor.
The Contractor does expressly forever release the City of Columbia Heights from any claims, demands, injuries,
damage actions, or causes of action whatsoever, arising out of or connected with the Work.
11. INDElVINIFICATION... Any and all claims that arise or may arise as a consequence of any act or
omission on the part of the Contractor, its agents, servants, or employees while engaged in the performance of the
Work shall in no way be the obligation or responsibility of the City of Columbia Heights. The Contractor shall
indemnify, hold harmless, and defend the City of Columbia Heights, council members, officers, employees,
successors, and assigns against any and all liability, loss, cost, damages, expenses, claims, or actions, including
attorney's fees which the City of Columbia Heights, council members, officers, or employees may hereinafter incur
or be required to pay all accoUIlt of injury to or death of any person or persons or damage to any property arising
out of or by reason of any act or omission of the Contractor, its agents, servants, or employees in the execution,
performance, or failure to adequately perform its obligations under tlus Agreement, whatever the cause of such
injuries or damage.
12. INSURANCE... The Contractor agrees that in order to protect itself, the City of Columbia Heights nnder
the indemnity provisions set forth in paragraph 11 of this Agreement, it will at all times during the term of this
Agreement, maintain, at a minimum, the following insurance policies:
a. Workers Compensation Insurance. The Contractor shall maintain worker's compensation
insurance in compliance with all applicable statutes including Chapter 176 of the Minnesota
Statutes. Such policy shall include Employer's Liability Coverage and at least such amount(s) as
are customarily provided in worker's compensation policies issued in Minnesota. Contractor
further agrees to require aU subcontractors and independent contractors to maintain worker's
compensation insurance in compliance with all applicable statutes and to monitor the compliance
of such subcontractors and independent contractors with the applicable statutes.
P.94
Contractor shall list below the names of all suppliers and/or subcontractors that will provide materials, services, or
labor in connection with the Work. The Contractor will notify the City of any changes in this list prior to the
commencement ofthe Work.
15. CONTRACT PRICE... The Contractor agrees to furnish all work, labor, materials, and equipment
necessary to complete the Wark as set forth in the Contract Documents for the sum of $97,355.00 (the "Contract
Price"), to be paid by the City in accordance with the terms and conditions of this Agreement. The Contract Price
shall constitute the sole compensation payable to the Contractor for its performance oftne Work or anything done
in connection therewith including expenditures by the Contractor for all taxes, permits, licenses, and bonds
required to perform the Work. The Contractor shall indemnify and save the City harmless from and against any
liability for any such taxes, fees, premiums, contributions, etc. that the Contractor incurs in connection with the
Work.
16. EXAMINATION OF WORK SITE... Contractor agrees that the Contract Price specified in paragraph
15 of this Agreement is based upon Contractors examination of the work site and that it will make no claim for
additional compensation or the extension of time for performance if the conditions encountered differ from those
anticipated by such examination, unless such a claim is based upon conditions at the work site, or omissions,
ambiguities, or conflicts in the Contract Documents, which Contractor can show could not have been discovered in
the exercise of reasonable care prior to the submission of the Contract Price.
17 . PAYMENT OF CONTRACT PRICE ... The Contractor agrees to provide the City with the following
doclli"'1lentation as a condition to receiving payment of the Contract Price; (a) an itemized bill for the completed
Work; (b) a properly executed Completion Certificate; (c) a Sworn Construction Statement; and (d) all lien waivers
as required by paragraph 14 of tIus Agreement. TIle City may withhold payment of the Contract Price to the
Contractor to such extent as may be necessary to protect the City from loss on account of: (a) defective work not
remedied; (b) claims or actions filed or evidence reasonably indicating tile probable filing of the same against the
City with respect to the Work performed; (c) the failure of the Contractor to make payments properly to
subcontractors and/or suppliers for equipment, material, or labor, or to provide evidence that such payments have
been made; (d) any cost for which the Contractor is liable under the Contract Documents; or (e) a breach by
Contractor of any term, condition, or provision contained in the Contract Documents.
18. EQUAL EMPLOYMENT OPPORTUNITY ... TIle Contractor shall not discriminate against any
employee or applicant for employment on the basis of age, race, color, religion, sex, or national origin. The
Contractor shall comply with all applicable laws, Executive Orders, and regulations concerning non-discrimination
in employment, including the Equal Opportunity Clause of Section 202, Executive Order 11246, as amended,
which is hereby incorporated by reference.
19. INDEPENDENT CONTRACTOR STATUS... Contractor is and shall remain an independent
contractor in the performance of the Work, maintaining complete control of its workers and operations. Neitller
Contractor nor anyone employed or engaged by Contractor shall become an agent, representative, servant, or
employee ofthe City in the perfonnance oftlle Work or any part thereof
F.9S
CITY COUNCIL LETTER
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: FINANCE APPROVAL
ITEM: CHANGE ORDER TO FRA TT ALONE BY: WILLIAM ELRITE BY:
COMP ANIES INC. CONTRACT (CITY
CONTRACT 1793) DATE: NOVEMBER 9, 2005
NO:
MEETING OF: NOVEMBER 14,2005
Background: On October 25, 2004 the City of Columbia Heights entered into a contract with
Frattalone Companies, Inc. for work in the redevelopment of the industrial area. The contract
was approved based on specifications that estimated quantities and dollar anlounts per quantity.
These estimates and bid dollar amounts resulted in a total contract price of $694,662, which is
the amount listed in the contract approved by the City Council.
Analysis/Conclusion: At tIns time the actual quantities have exceeded the estimates and
specifications. TIns results in change order #1 to the contract in the amount of $627,356.41 for a
new total contract amount of $1,322,018.41. The developer, Schafer Richardson is responsible
for the costs that exceed amounts not covered by the DEED grant.
Documentation supporting the need for the change orders are attached. ProSource Enviromnental
has monitored all field work and has recommended payment.
RECOMMENDED MOTION: Move to authorize contract change #1 for additional work added
to the contract by the City of Columbia Heights to Frattalone Companies, Inc. in the amount of
$627,356.41 with funding coming fro111 the appropriate funds. .
WE:sms
0511091COUNCIL
Attachments
COUNCIL ACTION:
P.96
The City will approve 01' disapprove the Amendment Request Certificate after appropriate review and property
inspection. Ifapproved, a copy of the signed Amendment Request Celtificate will be forwarded to the Contractor.
Upon receipt by the Contractor of the approved Amendment Request CeItificate, the approved Amendment(s) may
be implemented. All Amendments made before receipt of an approved Amendment Request Certificate will not be
compensable by the City. No such Amendment Request Celtificate shall be deemed to constitute a waiver of any
remaining covenant, agreement, teni1, 01' condition contained in the Contract Documents.
8. CHANGE ORDER... The City shall have the right, within the general scope of the Work and without
notice to any surety or sureties ofthe Contractor, to make changes in the Work, either by altering the nature ofthe
same or by adding to or deducting from it. All changes shall, except in the case of emergencies endangering the
safety of persons or property be made by written Change Order. The Contractor shall promptly comply with any
and all written Change Orders. No such Change Order shall be deemed to invalidate the remaining terms and
conditions contained in the Contract Documents.
9. GENERAL GUARANTY... The Contractor hereby guarantees to the City that all oHhe Work shall be
done in competent, workman-like manner and that such Work shall be and remain fi'ee of defects in worlG11anship
and materials for a period of one (I) year from the date that the City executes the Completion Certificate pursuant
to paragraph I7 of this Agreement. The Contractor warrants that all materials and equipment furnished in
connection with the Work will be new, unless otherwise specified, and be of good quality and free fi'om faults and
defects. The Conh'actor shall assign to the City (if assignable) or enforce for the benefit of the City (if not
assignable) any guarantees provided by manufacturers or sellers of machinelY materials or equipmentthat are to be
incorporated into the Work. The City's acceptance of the Work shall not be deemed to be a waiver of any of the
City's rights under this paragraph.
10. WAIVER OF LIABILITY... It is agreed that the Work is undertaken at the sole risk ofthe Contractor.
The Contractor does expressly forever release the City of Columbia Heights fi'om any claims, demands, injuries,
damage actions, or causes of action whatsoever, arising out of or connected with the Work.
11. INDEMNIFICATION ... Any and aIL claims that arise or may arise as a consequence of any act or
omission on the part ofthe Contractor, its agents, servants, or employees while engaged in the performance oHhe
Work shall in no way be the obligation or responsibility of the City of Columbia Heights. The Contractor shall
indemnify, hold hannless, and defend the City of Columbia Heights, cotmcil members, officers, employees,
successors, and assigns against any and all liability, loss, cost, damages, expenses, claims, or actions, including
attorney's fees which the City of Columbia Heights, council members, officers, or employees may hereinafter incur
or be required to pay on account ofinjury to or death of any person or persons or damage to any property arising
out of or by reason of any act or omission of the Contractor, its agents, servants, or employees in the execution,
performance, or failure to adequately perform its obligations under this Agreement, whatever the cause of slIch
injuries or damage.
12. INSURANCE.." The Contractor agrees that in order to protect itself, the City ofCal umbia Heights under
the indemnity provisions set farth in paragraph 11 of this Agreement, it will at all times during the term of this
Agreement, maintain, at a minimum, the following insurance policies:
a. Workers Compensation Insurance. The Contractor shall maintain worker's compensation
insura,nce in compliance with all applicable statutes including Chapter 176 of the Minnesota
Statutes. Such policy shall include Employer's Liability Coverage and at least such amount(s) as
are cllstomarily provided in worker's compensation policies issued in Minnesota. Contractor
further agrees to require all subconh"actors and independent contractors to maintain worker's
compensation insurance in compliance with all applicable statutes and to monitor the compliance
of such subcontractors and independent contractors with the applicable statutes.
P.97
Contractor shall list below the names of all suppliers and/or subcontractors that will provide materials, services, or
labor in connection with the Work. The Contractor will notify the City of any changes in this list prior to the
commencement of the Work.
15. CONTRACT PRICE ... The Contractor agrees to furnish all work, labor, materials, and equipment
necessary to complete the Work as set forth in the Contract Documents for the sum of $694,662 (the "Contract
Price"), to be paid by the City in accordance with the terms and.conditions ofthis Agreement. The Contract Price
shall constitute the sole compensation payable to the Contractor for its performance ofthe Work or anything done
in connection therewith including expenditures by the Contractor for all taxes, permits, licenses, and bonds
required to perform the Work. The Contractor shall indemnify and save the City harmless from and against any
liability for any such taxes, fees, premiums, contributions, etc. that the Contractor incurs in connection with the
Work.
16. EXAMINA nON OF WORK SITE... Contractor agrees thatthe Contract Price specified in paragraph
15 of this Agreement is based upon Contractors examination of the work site and that it will make no claim for
additional compensation or the eJo..'tension oftime for performance if the conditions encountered differ from those
anticipated by sllch examination, unless such a claim is based upon conditions at the work site, or omissions,
ambiguities, or conflicts in the Contract Documents, which Contractor can show could not have been discovered in
the exercise of reasonable care prior to the submission of the Contract Price.
17. PAYlV...ENT OF CONTRACT PRICE ;.. The Contractor agrees to provide the City with the following
documentation as a condition to receiving payment of the Contract Price: Ca) an itemized bill for the completed
Work; (b) a properly executed Completion Certificate; (c) a Sworn Construction Statement; and Cd) all lien waivers
as required by paragraph 14 of this Agreement. The City may withhold payment of the Contract Price to the
Contractor to such extent as may be necessary to protect the City from loss on account of: (a) defective work not
remedied; (b) claims or actions filed or evidence reasonably indicating the probable filing ofthe same against the
City with respect to the Work pelformed; (c) the failure of the Contractor to make payments properly to
subcontractors and/or suppliers for equipment, material, or labor, or to provide evidence that such payments have
been made; (d) any cost for which the Contractor is liable under the Contmct Documents; or (e) a breach by
Contractor of any term, condition, or provision contained in the Contract Documents.
18. EQUAL EMPLOYMENT OPPORTUNITY... The Contractor shall not discriminate against any
employee or applicant for employment on the basis of age, race, color, religion, sex, or national origin. The
Contractor shall comply with all applicable laws, Executive Orders, and regulations concerning \lon-discrimination
in employment, including the Equal Opportunity Clause of Section 202, Executive Order 11246, as amended,
which is hereby incorporated by reference.
19. INDEPENDENT CONTRACTOR STATUS ... Contractor is and shall remain an independent
contractor in the pelformance of the Work, maintaining complete control of its workers and operations. Neither
Contractor nor anyone employed or engaged by Contractor shall become an agent, representative, servant, or
employee of the City in the perfonl1ance ofthe Work or any part thereof.
P.98
P....S!!!!!R!!
November 10, 2005
9219 East River Road NW
Minneapolis, Minnesota 55433
763-786-1445
Fax 763-786-1030
www.prosourcetech.com
Mr. Randy Schumacher
Project Director
City of Columbia Heights
590 40th Avenue Northeast
Columbia Heights, Minnesota 55421
Re: Changes in Unit Quantities for Frattalone Companies
Columbia Heights Industrial Park (Phase I)
Dear Randy:
As per your request, I am writing this letter to verify that Frattalone Companies of St.
Paul, Minnesota has incurred additional costs for the excavation, hauling and disposal
of foundry waste and soils contaminated with chlorinated solvents, as well as the
import of clean backfill material (i.e. sand). This Work was completed as part of their
Contract with the City to conduct Building Demolition and Excavation of
Contaminated Soil for Phase I of the Columbia Heights Industrial Park. This Contract
was structured so that Frattalone would be paid based on unit.pricing (i.e. the actual
number of cubic yards and/or tons for the items listed above).
As you are aware, the actual quantity of foundry waste encountered (27,331.53 cubic
yards or 35,530.37 tons) was significantly higher than the projected quantity of 11,500
cubic yards or 14,950 tons. In addition, 7,834.75 cubic yards or 10,184.27 tons of soil
impacted with chlorinated solvents were discovered beneath the former Honeywell
building, whereas the projection for this phase of work was zero cubic yards/tons.
Furthermore, an additional 5,684.74 cubic yards of backfill had to be imported to
account for the additional excavation. All quantities were verified by ProSource using
landfill weight tickets, with payment based on the unit prices as per Frattalone's Bid
Schedule in their Contract with the City.
Please feel free to call me at (763) 786-1445 if you have any questions or comments
regarding the information presented above. Thank you for your time and
consideration.
Sincerely,
Pro Source Technologies, Inc.
James B. Crowl III, P.G.
Project Manager/Hydrogeologist
Environmental - Right of Way - Engineering
"
?~ Atr~
l'tfllyor:
Gary L. fd.enon
C01ndJmemben:
Bruce Nawrocki
Bobby Wi1liams
Tamm.era Ericson
Broce Kdzenberg
citY M..lger:
Walter R. fehst
~ l
q;);)C; J 'VV
'CITY OF COLUMBIA HEIGHTS
59040tb Avenue N.E.. Columbia Heights. MN 55421-387& (163) 706-3600TDD (163) 706-3692
Visit Our W~bsite at: ....""w.ci.columbia.heights.mn.lls
COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT DEPARTMENT
April 18, 2005
Jim Wutzke, Project Manager
Frattalone Companies, Inc.
3205 Spruce Street
St. Paul, MN 55110
RE: Columbia Heights Business Center Redevelopment Change Order #1 and #2
Please find enclosed an executed change order #1 for the removal and disposal of the
exterior ACM windows on the Honeywell building. The change order description
outlines Enviro Tech proposal for removal in the amount of$10,500 with an additional
10% mark up for the contractor in the amount of $1 ,050, for a total change order value of
511,550.
Change order #2 addresses the removal of Category n, non-friable asbestos c.omponents
within the electrical and mechanical switch gear, bus duct and systems exterior windows.
Per change order #2 the subcontractor Enviro Tech, proposes 56,500 to complete this
additional work. As you may recall in an earlier discussion, I had requested that Enviro
Tech submit their ubill out" rate for the personnel involved, as well as the hours to
complete this task. Enviro Tech was to provide time sheets related to their work on this
change order and would be paid based on their time sheets submitted.
Please have Enviro Tech forward this requested documentation so we may process
change order #2 in a timely manner.
Sincerely, ~
~ nmacba
~:~t~ager
cc: Robert Streetar, Community Development Director
Industrial Park File
H:'oJnduslrial Parlc1QOS',Fratblollc U:r 4-14.05
: THE: CITY OF COLUNBJ A ~EJGI-lTS DOES NOT OISCRIMINA TE 0"1 Tl-fE BASIS OF OISABILIT Y IN EMPLOYMENT OR THE: PRO....ISlON OF SERVICES
EQUAL oPPORTUNITY EMF'l..OVER
.;
rattalone
I E S
· f.xcavatlng . Grading . Utilities . Demolition · Environmental · Custom Crushing
SUBCONTRACTOR CHANGE ORDER
To: Randy Schumacher
City of Columbia Heights
590 40th Ave NE
Columbia Heights MN 55421
Project:
FCI Job #:
CO Number:
Date:
Col Hgts Business Center
9220 {JW}
1
2-14-2005
CONTRACT CHANGE ORDER DESCRIPTION
Add to contract to remove exterior windows that contain friable asbestos caulking per the
Envirotech proposal (copy of invoice attached) pfus 10% marKup on subcontractor.
Envirotech Proposal . .
10% markup on subcontractor
$10,500.00
$1.050.00
$11,550.00
Value of Change Order
CONTRACT RECAP
Original Contract Amount
Previous Change Orders/Extras
Adjusted Contract Amount
Current Change Order
Revised Contract Amount
$694,862.00
$0.00
$694,662.00
$11,550.00
$706,212.00
.
Frattalone Companies, Inc.
City of Cofumbia Heights
Accepted By:
Date
Ign both copies of the Change Order and return one ful
retain the other copy for your flies.
3205 Spruce Street . St. Paul, MN 55117 . Phone 65 t .484.0448 . Fax 651.484.7839
www.frtJttalonecompanies.com
~-'ENVIRfe'CH
qd.~D
REhfEOIATIOH SERUICES, INC.
Contract Invoice
Invoice#: 2914
Date: 02108/2005
Billed To: Frattalone Excavating
3205 Spruce St.
St. Paul MN 55117
Project: Columbia Heights Demo-windows
550 39th Ave. N.E.
Columbia Heights MN 55421
DUQ Date: 03/10/2005
TeRns: 300'1' Ortlad!
Description
Amount
Removal & disposal of the exterior ACM windows
10,500.00
A S9f11ice charge of 18.00% per annum will be charged on a/I amounts
overdue on regular statement dates.
Thank you for YOllr prompt payment!
Non-Taxable Amount:
Taxable Amount:
Sares Tax:
10.500.00
0.00
{l.OO
Amount Due
1D,500.00 ;
3000 84th Lane
tel: 163-746-0670
N.E. ~ Blaine, Minnesota · 55449-7214
fax: 763.785-9020 www.en,'irotecbrs.com
.,
COLUMBIA HEIGHTS BUSINESS CENTER
ADDmONAL WORKf UNDERGROUND STORAGE TANK REMOVAL
SUMP REMOVAL AND HAZARDOUS WASTE DISPOSAL
101000 GALLON UNDERGROUND STORAGE TANK REMOVAL
-
wori\ performed : removal and disposal of underground storage tank
work dates 414105 through 4101105
41412005 expose tank and pump contents
$
435.00 330 cat hoe with bucket
3 hrs @ $ 145.00
4I6J2005 pulled tank
$
tank supervisor
435.00 330 cat hoe with bucket
3 hrs @
3 hra @
4"12005 backfilled tank hole with onstte material
$ 362.50 330 cat hoe with bucket
TANK REMOVAL 1NV000ES
$ 76.95 JASON'S Dry ~
$ 5,554.00 tank portion of determan invoice
$ 10.79 safes tax on deteJman invoice
$ 555.40 markup on subcontractor
2.5 hra @
11S@
11s@
10%
$ 7,429.64 Underground storage tank removal
COHCRETESUMPREMOVAL
4f4J2005 expose concrete sump
$
145.00 330 cat hoe with bucket
1 hrs @
4I6l2OO5 dig concrete sump
$ . 145.00 330 cat hoe with bucket
1 hrs @
CONCRETE SUMP REMOVAL INVOICES
$ 7,307.49 sump portion of detennan invoice
$ 13.95 sales tax on detennan invoice
$ 730.75 markup on subcontractor
11s@
6.50%
10%
$ 8,342.19 Sump Removal
$ 80.00
$ 145.00
$ 145.00
$ 76.95
$ 5,554.00
$ 145.00
$ 145.00
$ 7,307.49
]a
PH(]IIE: '783.1571.8110
FAX: '789.571.1'78&
NV:'" 9109 5 25 05 _
SOLD 10_-110205 ~~,,!.\,.,
. FRATTALONE COMPANIES, n~"t1;' .
3205 SPRUCE ST " .
SHIP TO: ICOLUMBIA HEIGHTS' BUSINESS CTR
550 39TH AVE NE
ST PAUL MN
55117 .
COLUMBIA HEIGHTS MN
Hl19
iiAD:R.
Gallons
8ao.oo
$0.00
$1.00 ~s~ ~8ao.OO
LJ:gcm SLUDGlB xn:s1i'OSAI.
.....~~...~.:-)/'9~~:..: . . Gallons 100.00
;~::~..~:~~.ik~i~J > :~_.
.... '~""""'" :Q-v~O....1 : -;;? . ...
~r.:~ '':' .:' Gallons 2/722.00
\1' "C;:G:, (N.' <.," '-..
~4M.~.L~-r~~' . -
Gallons 36.00
$4.00
.$4.00 ~~~ $400.00
H123
H125
$1.00
$1. 00 (). sf $2,722.00
F1lEL on. IUSPOSAL
HIZ8
SOI.J:O !lI.IJl:IG& DISPOSAL
$7.00
$7.00 ~~~ $252.00
H131
a:AZ'ID.S'lX I)tSFOUoL PER i
5,889.00
$0.00
$0.96
5"-") e...
'~5, 653.44
U~....~~~E~MENT I~C.l.~.D..ES ...._.._.S~~~.~~Y:...TE.R.~..~...e..~.!J....~.Q.NDIT.!.DNS PR.I~T.~~...oN THE BACK DF THIS FORM
A . IMPDRTIIIIT I}ETIICH AND RETlIR!l WITH PAYIIIEIIT &
CUSTOMER NAME
CU~TDMER 110.
INYOICE Nll-
INYOICE DAlI:
INVIHCE AMOUNT
f'A"'fl1[t1~S OllL'{ 10'
DETERMAN BROWNIE, INC.
142 . P.O. Box 1575
MINNEAPOLIS, MN 554&0-1575
~
..
;
)a
PHONE: 788.1571.8110
fAX: 783.1571.1788
SOLD TEl: 110205
FRATTALONE COMPANIES, INC
3205 SPRUCE ST
SHIP TO: I -
COLUMBIA HEIGHTS BUSINESS CTR
550 39TH AVE NE
ST PAUL MN
55117
COLUMBIA HEIGHTS MN
St...n...,,')
1136 EACH 1. 00 $0.00 $377.8(} $377.80
~
I !".,~ .r-
U6S iEACH 1. 00 $0.00' , $350.00 I $350.00
UIOOO GAL ~ DISPOSAL I
i
i
r
<' ~(.. I':
1624 Hour 11. 00 $75.00 $75.00 -' $825.00
iOCMlIU.Y LABOft lIA'r.!:
10 /11'.; #V'i L:iJ... ,
C/.". "',l ".J..i~ ...;.:!
[626 Hour 14.75 $95.00 - $95.00 - ~1,4a1.25
jp 21)0Cl GlU. VAClJaol 'I.'KIX:!C
i'tn!Ji'J:D ANO DJ:Sl'CISlW OF otnl 10,000 SAIJ.C!ll ~. WA'D:II., ~ 0:0:. AND
S AGREEMENT INCLUDES THE SUMMARY TERMS ANn CONDfTIONS PRINTED ON THE BACK OF THIS FORM
. ...-..............-......... .... .'-_. ..........-- ......._........_..._u............._......_...._.............. .. ....... ......_.... ... ...._............... .... .... ....... ... .... ......._........_.. " ....... n. ._._. . . ." ..__..... ._.._. _..' .... _. . .... .
.. IlIIPDRTAIIT DETACH AICD RETUlIN WITH PAYJlEIIT .6.
CUSTOMER lAME
FRATTALONg COMPANIES, INC
CUSTOMER NO.
10205
IIIYDICE NO.
INV-269109
INvorCE DATE
5/25/05
UlYOICE AMQUNT
$12,886.05
~-~~--
PP-'fr.mJlS O~lL~' 1(1:
DETERMAN BROWNIE, INC.
'42 . P.O. .OX 1575
MINNEAPOLIS. MN 55480-1575
~
[rV~R
I NUMBER
BNew Vendor
Address Change
CITY OF COLUMBIA HEIGHTS
PAYMENT VOUCHER
PAY TO:
Frattalone Companies Inc.
3205 Spruce Street
St. Paul, MN 55117
FED. ID/SSN:
Check will be
mailed. Staple
remittance to right
hand corner.
FIXED ASSET SHEET
El Received
Hold Check
CHECK AMOUNT:
$143,199.15
..
...
FI
FUND DEPT OBJ INV# P.O. # P DESCRIPTION (24 characters) AMOUNT
420 46390 3050 10032005 Contr1793 Unit fncrse/Chg Ord Ph I $143,199.15
.
.-
certify that the above listed merchandise or service
las received and e amount charged is correct:
CITY MANAGER (IF APPLICABLE) DATE
FI
:UND DEPT OBJ INV# P.O. # P DESCRIPTION (24 characters) AMOUNT
.-
FOR FINANCE DEPARTMENT USE
EPARED BY:
REVIEWED BY'
. ~1\1.,...,...n,...""" M\.r_
From:
To:
Date:
Subject:
"Jim Crowl" <jcrowl@prosourcetech.com>
<cher.bakken@ci.columbia-heights.rnn.us>
10/21/20051:09:33 PM
FW: Follow Up
Chert
I did see the revised version you faxed over on Wednesday...Iooks like
Frattalone did in fact make the name change to the document as I had
referenced in the e-mail below. Dollar amount is the same so you should
be good to go...consider this approval.
Thanks and have a great weekend!
Jim
From: Jim Crowl
Sent: Tuesday, October 18, 2005 4:16 PM
To: 'cher.bakken@ci.columbia-heights.mn.us'
Cc: 'Randy Schumacher'
Subject FW: Follow Up
Cher,
I received your fax regarding Frattalone's Pay Request No.8. I'm
forwarding a copy of the e-mail I sent over to Anita at Frattalone
yesterday. The document she sent you is correct and has been approved
by me. The only thing I question is whether it is ok to be called "Pay
Request No.8" or "Unit Increase and Change Order NO.1" as we had been
calling it. That is entirely up to Randy and/or the accounting folks.
If it doesn't make a difference, process it...if it does, please tell
Anita to rename it. Most importantly, we can finally put a fork in this
damed invoice!!!
Thanks and have a good night!
Jim
From: Jim Crowl
Sent Monday, October 17, 2005 3:30 PM
To: 'anitae@frattalonecompanies.com'
Cc: 'jimw@frattalonecompanies.com';
'randy. schumacher@ci.columbia-heights.mn.us'
Subject: Follow Up
.'
Anita,
Hope you had a good weekend. Wanted to follow up on Unit Increase and
Change Order NO.1. Have you sent over a clean copy (in the amount of
$143,199.15) to the City yet? I know they have a faxed copy. but they
UCIODer;l, Z005. "Unit Increase and Change Order No.1"
NAME: Columbia Heights Business Center
Fel JOB If 9220/JW
City of Columbia Heights
5aO 40th Avenue NE
Columbia Heights MN 55421
Frattalone Companies, Inc.
3205 Spruce Street - S1. Pa!JI, MN 55110
Phone: 651-484-0448 Fax: 651-484-7839
. I I CONTRACT I
10 I DESCRIPTION I QUANTITY I
I EARTHWORK I I
I . Mobilization/Demobilization I 1.00 I
I Abatement and/or removal of Restricted/Hazardous Materials (1) I 1.00 I
I Building Demolition (2) I 1.00 I
I Removal of Bituminous/Concrete Pavement (3) I 287,550.00 I
I UST Removal I I 1.00 I
I Excavation of Foundry Waste I 11,500.00
I Hauling of Foundry Waste I 11,500.00
I Disposal of Foundry Waste I 14,950.00
I Excavation of Impacted Soil (Non-hazardous) I
I Hauling of Impacted Soil (Non-hazardous) I
I Disposal of Impacted Soil (Non-hazardous) I
I Excavation of Impacted Soil (Hazardous) I
I Hauling of Impacted Soil (Hazardous) I
Disposal of Impacted Soil (Hazardous) I
Hauling and Placement of Off-site Backfill I 11,500.00
Interim Grading I 1.00
I
SUBTOTAL. ORIGINAL CONTRACT AMOUNT I
I
CHANGE ORDERS I EXTRA WORK I
I
CO pending - asbestos windows I 1.00
10,000 gallon underground storage tank removal I 1.00
concrete sump & hazardous materials disposal I 1.00
Excavation of Impacted Soil (Non-hazardous) I
Hauling of Impacted Soil (Non-hazardous) I
Disposal of Impacted Soil (Non-hazardous) I
Hauling and Placement of Off-site Bacldill I
Remove & Dispose of lead Impacted Hazardous Soil I
Backfill hole w17834 CY Onsite male rials by Bldg #28 I
SUBTOTAL. CHANGE ORDERS I EXTRA WORK I
I
ADJUSTED CONTRACT AMOUNT I
CONTRACT AMOUNT TO DATE 721,983.83
TOTAL COMPLETED TO DATE 1,322,018.41
LESS PREVIOUS APPUCA TIONS 1,176,619.26
CURRENT AMOUNT DUE THIS APPLICATION 143,199.15
PREVIOUS
QUANTITY
0.50
1.00
1.00
287,550.00
0.00
23,537.83
23,537.83
30,599.18
o
o
o
O.
o I
01
11,500.00 I
0.00 I
I
I
I
I
I
1.00 I
1.00 I
1.00 I
7,227.70 1
7.,227.70 I
9,396.01 I
5,077.69 I
0.001
0.00 I
I
I
I
QUANTITY \
THIS PERIOO
0.50
0.00
0.00
0.00
0.00
3,793.70
3,793.70
4,931.19
O.
01
01
01
01
01
0.00 I
1.00 I
I
I
1
I
I
0.00 I
0.00 I
0.00 I
607.05 I
607.05 I .
788.26 I
607.05 I
1.00 I
1.00 I
I
I
I
QUANTITY I
TO DATE I
I
1.00 I
1.00 I
1.00 I
267,550.00 1
0.00 I
27,331.531
27,331.53 I
35,530.37 I
01
o
o
o
o
, 0
: 11,500.00
1.00
1.00.
1.00 I
1.00 I
7,834.75 I
7,834.75 I
10,184.27 I
5,684.74 I
1.00 I
1.00 I
I
I
I
CONTRACT I
AMOUNT I
1
39,000.00 I
113,000.00 I
'218,000.00 1
40,257.00 I
300.00 I
18,055.00 1
102,580.00 I
82,225.00 1
0.00 I
0.00 I
0.00 J
0.00
0.00
0.00
76,245.00
5,000.00
694,662.00
11,550.00
7,429.64'
8,342.19
0.001
0.00 I
. 0.00 I
I
I
I
I
27,321.831
I
721,983.83
THIS
PERIOD
I
I
I
19,500.00 I
0.00 I
0.00 I
0.00 I
0.00 I
5,956.11 I
33,839.80 I
27,121.551
0.00 I
0.00 I
0.00 J
0.00 I
0.00 I
0.00 I
0.00 I
5,000.00 I
J
91,417.46 I
I
I
1
0.00 I
0.00 I
0.00 I
3,035.25 I
7,284.60 J
9,459.12 I
4,024.74 I
12,410.48 I
15,567.50 I
I
51,781.69 I
I:
143,199.15
APPLICATION AND CERTIFICATE FOR PAYMENT
AlA DOCUMENT G702
TO OWNER:
City 01 Columbia Heights
590 40th Avenue NE
Columbia Heights MN 55421
FROM CONTRACTOR: Frallalone Com,panles. Inc.
3205 Spruce Street
St. Paul. Minnesota 55117
CONTRACT FOR:
PAGE ONE OF
PAGES
PROJECT:
Columbia Heights Buslnes& Canter APPLICATION NO:
8 DislIibuUon to:
OWNER
09/25105 ARCHITECT
CONTRACTOR
PERIOD TO:
VIA ARCHITECT:
PROJECT NOS.:
FCI.
9220 JW
CONTRACTOR'S APPLICATION FOR PAYMENT
CONTRACT DATE:
894.662.00
The undersi9ned Contractor certifies that to the best 01 the Contracto~s knowledge. inlor-
maUon and belielthe Work covered by this ApplicaUon lor Payment has been completed
In accordance with tha Contract Documents. thai eU amounts have been paid by the
Contractor lor Wor1llor which previous Certificates lor Payment were Issued and pay-
ments received Irom the Owner, and that currenl paymenls shown herein Is now due.
1. ORIGiNAl CONTRACT SUM. '" ..............$
AppUcaUon Is made lor payment. al shown below. in connecUon with the Contract.
Continuation Sheet. AlA Document G703. Is attached.
2. Nat Chang a By Chang a Orda,... . . . . . . . . . . . . . . .$
3. CONTRACT SUM TO DATE (Line 1+/- 2). . . . . . . .$
4. TOTAL COMPLETED & STORED TO DATE... .. .$
(ColwM G on G703)
Ii. RETAlNAGE:
a. 0% 01 Complated Work $!U!Q
(Columna 0 + E on G703)
b. 01 Stored Material $!U!Q
(ColwM F on G703)
Total Relalnage (Una 501 + 5b or
Total In ColUIM I 01 G703). .. . .. .. . . . . . . .. . . . . . .$
II. TOTAL EARNED LESS RETAlNAGE.. . . . . . . . . . . . . .$
(Llna .. IeSI line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT
(Line 1I1rom prior CertifICate). .. . . .. .. .. . . . . . . . . . . .$
8. CURRENT PAYMENT DUE.......... ............ $
II. BAlANCE TO FINISH, INCLUDING RETAlNAGE
(Una 3 IeSI line 6)
CHANGE ORDER SUMMARY
Total change I approved In
prevloUI month. by Owner
Total approved tills Month
TOTALS
NET CHANGES by Change Order
627.358.41
1.322,018.41
By:
Date:
~
~~""~HIIIIII -~
;, ? ANITAM.ELSNER
t~~.i~ NOTARY PUfIUC.MHNfS()lTA
.~ "'yCommission~.IIn.31. 201"
JI ft J ~ir~= i i i i ~
1,322,018.41
ARCHITECT'S CERTIFICATE FOR PAYMENT
QJ!Q
In accordance with the Contract Documents, based on on-sHe observaUons and the data
comprising this appliceUon, the ConslrucUon Manager and Architect certify to tha Owner
that 10 the best 01 their knOWledge, InforrnaUon and belielthe Work has progressed as
Indicated. the quality 01 the Work Is In accordance with tha Contract Documents, and
Ule Contractor Is enUUed to payment 01 the AMOUNT CERTIFIED.
L322.018.41
1.178819.211
AMOUNT CERTIFIED. . . . . . . . . . . . . . .$
143.199.15
$
(Attach explanation (( amount certifiad diffars from tha amount applied for. Initial
all figures on this Application and on the Conlinuation Sheel that changed /0 conform
10 the amount certified.) .
!U!Q
ADDITIONS DEDUCTIONS
ARCHITECT:
$11,550.00
$615.606.41
$627 35641 $0.00
$827,356.41
By: Date:
Thi. Certificate I. nol negoUable. The AMOUNT CERTIFIED II payable only 10 the Con-
traclor named herein. Issuance, payment and acceptanca 01 paymant ara without
prejudlcato any ri9ht. of Owner or Contractor under thl. Contract.
ThI. I. FflllIaJone Companlas, Inc.'. veralon 01 AlA G702 APpllcalion and CertificaUon lor Paymenl1992 EdlUon
CITY COUNCIL LETTER
Meeting of: November 14, 2005
AGENDA SECTION:
NO:
5-A-\\
ORIGINATING DEPT.:
License Department
BY: Shelley Hanson 0\1.
DATE: Nov. 10,2005
CITY MANAGER
APPROVAL
DATE:k4'~
ITEM: License Agenda
NO:
BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the November 14, 2005 City Council meeting. This agenda
consists of applications for Contractor licenses for 2005 .
Also included on the agenda are the renewals for calendar year 2006 that have been received and
approved to date. These include renewals for Cigarette Sales, Off Sale Beer, On/Off Sale Beer,
Wine/Beer, Liquor, Club Liquor, Temp Beer, Fuel Dispensing Devices, Pool Hall, Secondhand
Dealers, Motor Vehicle Rental, Motor Vehicle Sales, Courtesy Benches, and Games of Skill .
At the top of the license agenda you will notice a phrase stating *Signed Waiver Fonn Accompanied
Application. This means that the data privacy fonn has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for November 14,2005 as presented
regarding the new licenses for 2005 and the renewals for 2006.
COUNCIL ACTION:
P.100
TO CITY COUNCIL November 14, 2005
* Signed Waiver Form Accompanied Application
BLDG
POL, FIRE, BLDG, ZA .
POL,F, BLDG, ZA
POLICE
POLICE
2005 BUSINESS LICENSE AGENDA
CONTRACTORS LICENSES
*Yours by Design Htg
* Genz-Ryan
*Koehler Plumbing
*Metro Sheet Metal
*DaSaJI Contracting
*Patton Heating
*Hagberg Excav.
*White BeaT Mech.
*Spiess Plumbing
*McGuire Mechanical
*Morcon Construction
1061109th Ave NE #101, Blaine
14745 S. Robert Tr, Rosemount
1029 Scott Rd, Hudson
3260 Fanum Rd, St. Paul
24245 Natchez Ave, Lakeville
25809 Virgo St NE, Stacy
34497 Nacre St NW, Princeton
2379 Leibel St, White Bear Lk
493 Bear Ave So, Vadnais Hts
20830 Holt Ave, Lakeville
5905 Golden Valley Rd, Golden V.
****LICENSES FOR 2006****
OFF SALE BEER
*Speedway Superame1ica 5000 Central Ave NE
*Twin Cities Avanit/Oasis 4001 University Ave
*Totem Foods 4635 Central Ave
ON/OFF SALE BEER
*Dick's Place
547 40th Avenue NE
GAMES OF SKILL
* American Amusement Arcades 2100 96th St W, Mpls
For StaT Bar and Mady's
* Theis en Vending 3800 Nicollet Ave So, Mpls
For LaCasita, Family $, Laundry World
*Jinlmy's Pro Billiards 4040 Central Ave
*Metro Coin ofMN 6506 Promontory Dr, Ed Pr
For Star Bar, VFW, Delmys
POOL HALL
*Jimmy's Pro Billiards
4040 Central Ave
P.10l
$60.00
$60.00
$60.00
$60.00
$60.00
$60.00
$60.00
$60.00
$60.00
$60.00
$60.00
$150.00
$150.00
$150.00
$550.00
$390.00
$150.00
$465.00
$ 90.00
$100.00
ZA
ZA
FIRE
PW
POL, F,BLDG,ZA
POL, F, BLDG,ZA
POL,FIRE,BLDG,ZA
POLICE
POL, F, BLDG, ZA
MOTOR VEHICLE SALES
*David's Auto
573 40th Ave
MOTOR VEHICLE RENTAL
*Columbia Hts. Rental 3901 Central Ave
FUEL DISPENSING DEVICES
*Twin Cities Avanti-Oasis Mkt
*Columbia Hts Rental
*University Auto
*Jeffs, Bobby & Steve's
4001 University Ave
3901 Central Ave
5057 University Ave
3701 Central Ave
COURTESY BENCHES
*US Bench Corp various locations,
LIQUOR LICENSE
*Buffalo Wild Wings 4811 Central Ave
CLUB LIQUOR
*Col. Hts. Lions Club
*Col. Hts. Lions Club-
for Jamboree June 21-25 .
June 24, 2006
*VFW #230
WIl'"ffi/BEER
*Udupi Cafe
CIGARETTE SALES
* Speedway Superamerica
*Sama's Tobacco Stores
*Totem Foods
*One Stop Market LLC
SECOND HAND DEALER
*Sa1vation Anny
*TVI dba Savers
*Hollywood Video/Game Crazy
*Nash Sales dba Unique Thrift
P.I02
'.. ;1
530 Mill Street
TEMP BEER
Huset Park and
Murzyn Hall Pkg Lot
4446 Central Ave
4920 Central Ave
5000 Central Ave
4329 Central Ave
4635 Central Ave
2325 3 ih Place
3929 Central Ave
4849 Central Ave
4849 Central Ave
2201 3ih Ave
$300
$50.00
$200.00
$50.00
$80.00
$160.00
$450.00
$8,200
$300.00
$500.00
$500.00
$2400
$300
$300
$300
$300
$100.00
$100.00
$100.00
$100.00
.5-A- ~J..
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: NOV. )~II 2D05
STATE OF MINNESOTA
COUNTYOFANOKA
CITY 9F COLUl\1BIA P~IGHTS
Motion to approve payment of bills out of the proper funds, as listed.in the attached
check register covering Check Number . I.llt 14 3
.
through JJ ~ 00 :2
in the amount of$ I i ~ ~ 1 J ~21 .01....
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are hereby, recommended for payment.
P.103
ACS FINANCIAL SYSTEM
11/10/2005 14:51:42
Check History
CITY OF COLUMBIA HEIGHTS
GL050S-V06.70 COVERPAGE
GL540R
*******************************************************************************
* * * * C 0 U N C I L * * * *
* * * * C 0 U N C I L * * * *
* * * * C 0 U N C I L * * * *
* * * * C 0 U N C I L * * * *
*******************************************************************************
Report Selection:
Optional Report Title. ......11/14/05 COUNCIL LISTING
INCLUSIONS:
Fund & Account..............
thru
Check Date.;................
Source Codes................
Journal Entry Dates.........
Journal Entry Ids... ........
Check Number..... . .. ........
proj ect . . . . . . . . . . . . . . . . . . . . .
Vendor. . . . . . . . . . . . . . . . . . . . . .
Invoice. . . . . . . . . . . . . . . . . . . . .
Purchase Order........ ......
Bank....................... .
Voucher ....................
Released Date...............
Cleared Date................
thru
thru
thru
thru
114743 thru 115002
thru
thru
thru
thru
thru
thru
thru
thru
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI
J COUNCIL 02 P4 Y S 6
Lines CPI CP SP
066 10 Y Y
ACS FINANCIAL SYSTEM
11/10/2005 14
CITY OF COLUMBIA HEIGHTS
GL540R-V06.70 PAGE 1
BANK
VENDOR
Check History
11/14/05 COUNCIL LISTING
CHECK NUMBER
AMOUNT
BANK CHECKING ACCOUNT
ACE ICE COMPANY
AMERICAN BOTTLING COMPAN
ANCOM COMMUNICATIONS INC
BELLBOY CORPORATION
BRADLEY REAL ESTATES INC
CHISAGO LAKES DISTRIBUTI
CLARK PRODUCTS INC
COCA-COLA BOTTLING MIDWE
COLUMBIA HEIGHTS I
CREATIVE FORMS & CONCEPT
DAY DISTRIBUTING CO
DEEP ROCK WATER COMPANY
EAST SIDE BEVERAGE CO
ESCHELON
EXTREME BEVERAGE
FARNER-BOCKEN
FETZER/KELLY
FIDELITY SERVICES INC
FOURNIER/JOEL
GENUINE PARTS/NAPA AUTO
GORMAN/GARY
GRAPE BEGINNINGS INC
GRASS IE/DAVID
GRIGGS-COOPER & CO
HANSEN/KEVIN
LARKIN/JOHN
LARSON/JESSICA
LIBBY/JO ELLEN
MOELLER/KAREN
NEEDHAM DISTRIBUTING CO
NEW FRANCE WINE COMPANY
NEXT DAY GOURMET
OFFICE DEPOT
PARALLEL TECHNOLOGIES
PEPIN, LAWRENCE
PETTY CASH - KAREN MOELL
PHILLIPS WINE & SPIRITS
QUALITY WINE & SPIRITS
QWEST COMMUNICATIONS
TDS METRO COM
UNIVERSITY OF MINNESOTA
VERIZON - ATTN: PREPAY D
WEBBER/SANDY
WELLS FARGO BANK
WIGGINS/WES
WINE COMPANY/THE
WORLD CLASS WINE
114743
114744
114745
114746
114747
114748
114749
114750
114751
114752
114753
114754
114755
114756
114757
114758
114759
114760
114761
114762
114763
114764
114765
114766
114767
114768
114769
114770
114771
114772
114773
114774
114775
114776
114777
114778
114779
114780
114781
114782
114783
114784
114785
114786
114787
114788
114789
808.59
337.56
517.58
18,545.05
2,030.86
1,223.60
102.83
1,243.95
5,541.33
282.50
150.00
217.75
17,555.70
153.84
320.00
8,710.00
150.00
4,884.61
262.14
49.42
57.79
815.50
222.08
22,196.25
89.48
5.98
233.27
121.09
67.70
714.25
776.00
43.45
20.34
3,252.94
70.00
196.44
239.35
10,598.65
181.95
588.71
70.00
60.00
227.52
8,419.08
25.00
397.75
369.00
ACS FINANCIAL SYSTEM
11/10/2005 14
CITY OF COLUMBIA HEIGHTS
GL540R-V06.70 PAGE 2
BANK
VENDOR
Check History
11/14/05 COUNCIL LISTING
CHECK NUMBER
AMOUNT
BANK CHECKING ACCOUNT
(N S P)
XCEL ENERGY
ZEMKE/ANN
ACE ICE COMPANY
ANDERSON/JOAN
BELLBOY CORPORATION
CLASSIC CATERING
COCA-COLA BOTTLING MIDWE
DAKOTA WILD ANIMALS
DEX MEDIA EAST LLC
EBERLEIN/CATHLEEN
FARNER-BOCKEN
FSH COMMUNICATIONS, LLC
G & K SERVICES
GOVERNMENT FINANCE OFFIC
GRIGGS-COOPER & CO
HOHENSTEINS INC
JOHNSON BROS. LIQUOR CO.
JOSEPH, AMBER
KIWI KAI IMPORTS
KUETHER DIST. CO.
MEDICINE LAKE TOURS
MINNESOTA MAYORS ASSOCIA
MINNESOTA PUBLIC WORKS A
MINNESOTA YOUTH ATHLETIC
MN CHIEFS OF POLICE ASSO
OFFICE DEPOT
OSTEBO/RUTH
PETTY CASH - LIZ BRAY
PLAYS MAGAZINE
VERIZON WIRELESS
WINDSCHITL/KEITH
CHISAGO LAKES DISTRIBUTI
EDAM
ENGEL/ARLENE
FARNER-BOCKEN
FIRST STUDENT INC
FSH COMMUNICATIONS, LLC
G & K SERVICES
GOFF/AARON
GORMAN/GARY
GRANT/TRACEY
GRIGGS-COOPER & CO
HARKNESS/LEATA
HOHENSTEINS INC
HOLMES/CAROLE
KANTOR/ROSE
KIWI KAI IMPORTS
114790
114791
114792
114793
114794
114795
114796
114797
114798
114799
114800
114801
114802
114803
114804
114805
114806
114807
114808
114809
114810
114811
114812
114813
114814
114815
114816
114817
114818
114819
114820
114821
114822
114823
114824
114825
114826
114827
114828
114829
114830
114831
114832
114833
114834
114835
114836
25,428.56
150.00
188.32
250.00
150.80
300.00
835.10
135.00
164.86
177.47
1,393.46
58.58
108.81
145.00
11,722.11
1,154.67
39,885.55
88.32
2,225.95
514.00
2,552.00
20.00
199.00
2,125.00
110.00
39.80
250.00
79.51
39.00
31. 92
28.95
3,877.79
50.00
60.00
1,670.53
729.97
58.58
68.86
50.00
212.99
60.00
12,038.73
69.14
7,274.70
55.00
55.00
1,073.25
ACS FINANCIAL SYSTEM
11/10/2005 14
BANK
VENDOR
Check History
11/14/05 COUNCIL LISTING
CHECK NUMBER
CITY OF COLUMBIA HEIGHTS
GL540R-V06.70 PAGE 3
BANK CHECKING ACCOUNT
KRUSE/PAUL
KUETHER DIST. CO.
LAKE SUPERIOR COLLEGE
MARK VII DIST.
METROCALL - ATT MESSAGIN
O'LEARY/MICHELLE
PALKOWSKI/JANICE
PETERSON/MILDRED
PETTY CASH - KAREN MOELL
PETTY CASH - LIZ BRAY
PHILLIPS WINE & SPIRITS
POSTAGE BY PHONE RESERVE
QUALITY WINE & SPIRITS
SCIENCE MUSEUM OF MN
SCOVILLE/CATHY
SHINNICK/MARTHA
SPECIALTY WINES & BEVERA
UNDERWOOD/MACK
VEDI/SUSHMA
VERIZON WIRELESS
WAL-MART
WALKER/ANTHONY
WINE MERCHANTS
A BETTER FILTER SERVICE
ABLE HOSE & RUBBER INC
ABM EQUIPMENT
ACE HARDWARE
ACE SUPPLY COMPANY INC
ACS
ALLIED WASTE SERVICES
AMERICAN WATER WORKS ASS
AMERIPRIDE
ANOKA COUNTY PROPERTY RE
ANOKA COUNTY SHERIFFS DE
ANOKA CTY - CENTRAL COMM
ASPEN MILLS, INC.
BAKER & TAYLOR
BAKER & TAYLOR ENTERTAIN
BARNES & NOBLE INC
BAUER BUILT TIRE & BATTE
BIFF'S,INC.
BITUMINOUS ROADWAYS, INC
BLACKBURN MANUTA COMPANY
BLOWERS/CAROLE
BOOK WHOLESALERS INC
BOUND TREE MEDICAL LLC
BRODART
114837
114838
114839
114840
114841
114842
114843
114844
114845
114846
114847
114848
114849
114850
114851
114852
114853
114854
114855
114856
114857
114858
114859
114860
114861
114862
114863
114864
114865
114866
114867
114868
114869
114870
114871
114872
114873
114874
114875
114876
114877
114878
114879
114880
114881
114882
114883
AMOUNT
60.00
6,051.20
100.00
1,007.05
27.22
95.00
81.74
45.00
13 7.59
61. 49
8,807.90
6,000.00
42,829.26
169.00
85.00
238.17
1,916.50
82.30
330.83
44.15
200.00
223.69
853.75
71. 90
42.34
85,242.60
45.19
230.32
257.13
485.40
140.00
144.02
600.00
276.90
1,259.03
500.16
5,401.21
14.96
25.56
24.64
504.87
67.63
305.08
47.33
109.57
209.54
524.09
ACS FINANCIAL SYSTEM
11/10/2005 14
CITY OF COLUMBIA HEIGHTS
GL540R-V06.70 PAGE 4
BANK
VENDOR
Check History
11/14/05 COUNCIL LISTING
CHECK NUMBER
AMOUNT
BANK CHECKING ACCOUNT
BRYAN ROCK PRODUCTS, INC
BUETOW AND ASSOCIATES IN
CAMDEN PET HOSPITAL, INC
CATCO PARTS SERVICE
CENTER POINT ENERGY
CINTAS FIRST AID-SAFETY
CITY WIDE LOCKSMITHING
CLARK PRODUCTS INC
COLLEGIATE PACIFIC
COLUMBIA HGTS-FRIDLEY KI
COMMERCIAL STEAM TEAM
COORDINATED BUSINESS SYS
CRYSTEEL DISTRIBUTING
DAHLGREN SHARD LOW & UBAN
DANKA OFFICE IMAGING
DATA STORAGE SYSTEMS, IN
DAVIES WATER EQUIPMENT C
DEEP ROCK WATER COMPANY
DEMCO, INC.
DISCOUNT STEEL INC
DOUGS TV & APPLIANCE
DOYLE LOCK SUPPLY
DU ALL SERVICE CONTRACTO
EBERT CONSTRUCTION
EBSCO PUBLISHING
EDUCATIONAL DIRECTORIES
EGAN OIL COMPANY
EMERGENCY AUTOMOTIVE TEC
FACTS ON FILE
FIDELITY SERVICES INC
FLEX COMPENSATION, INC
FRATTALONE COMPANIES INC
FRIDLEY-COLUMBIA HEIGHTS
G & K SERVICES
GALE GROUP/THE
GASB ORDER DEPT
GAYLORD BROS
GENUINE PARTS/NAPA AUTO
GI S RANGERS
GOODIN CO.
GRAFIX SHOPPE
GROUNDS MAINTENANCE SERV
HEIGHTS BAKERY
HEIGHTS ELECTRIC INC.
HENNEPIN CHIEF'S ASSOCIA
HOME DEPOT #2802
HONEYWELL INC
114884
114885
114886
114887
114888
114889
114890
114891
114892
114893
114894
114895
114896
114897
114898
114899
114900
114901
114902
114903
114904
114905
114906
114907
114908
114909
114910
114911
114912
114913
114914
114915
114916
114917
114918
114919
114920
114921
114922
114923
114924
114925
114926
114927
114928
114929
114930
527.77
1,276.34
1,700.00
502.30
182.56
74.11
18.20
261.93
839.96
1,107.35
199.69
1,180.33
99.20
2,621. 50
43.48
7,589.20
370.85
60.55
238.32
15.41
48.97
19.58
233.14
27,540.00
2,947.74
99.00
13,168.51
81.88
213.95
4,884.61
178.50
466,297.61
1,107.35
711.01
1,335.09
305.00
19.13
683.42
5,710.52
101. 33
760.00
1,246.05
14.40
348.30
100.00
51. 43
18,861.25
ACS FINANCIAL SYSTEM
11/10/2005 14
Check History
11/14/05 COUNCIL LISTING
CHECK NUMBER
CITY OF COLUMBIA HEIGHTS
GL540R-V06.70 PAGE 5
BANK
VENDOR
BANK CHECKING ACCOUNT
HOUCHEN BINDERY LTD
HUDSON MAPS
ICMA PRODUCT FULFILLMENT
INSTRUMENTAL RESEARCH IN
INTEGRATED LOSS CONTROL
INTERSTATE POWERSYSTEMS
IPC PRINTING
JINDRA/PATRICIA
K & S ENGRAVING
KENNEDY & GRAVEN
LAKES GAS CO
LAW ENFORCEMENT TARGETS
LEAGUE OF MINNESOTA CITI
LEAGUE OF MN CITIES INS
LHB, INC
MEDICS TRAINING INC
MENARDS CASHWAY LUMBER-F
METRO EMERGENCY MANAGER'
METROPOLITAN COUNCIL WAS
MID CITY MECHANICAL
MIDWAY FORD
MIDWEST ASPHALT CO.
MIDWEST OVERHEAD CRANE
MINNEAPOLIS OXYGEN CO.
MINNESOTA COUNTY ATTORNE
MN DEPARTMENT OF PUBLIC
MN DEPT OF ADMINISTRATIO
MN POLLUTION CONTROL AGE
MPLS ST PAUL MAGAZINE
MTI DISTRIBUTING
NOAA NATIONAL DATA CENTE
NORTH STAR INTL TRUCK IN
O'GARA/ANDREW
OFFICE DEPOT
OMNIGRAPHICS, INC
ONE-CALL CONCEPT-GOPHER
ORKIN
PARALLEL TECHNOLOGIES
PC SOLUTIONS
PERSONAL DECISIONS INTER
PETE'S WATER & SEWER INC
PETTY CASH - REBECCA LOA
PREMIUM WATERS INC
PRO-PAC
PROSOURCE TECHNOLOGIES I
QUALITY RESTORATION SERV
QUICKSILVER EXPRESS COUR
114931
114932
114933
114934
114935
114936
114937
114938
114939
114940
114941
114942
114943
114944
114945
114946
114947
114948
114949
114950
114951
114952
114953
114954
114955
114956
114957
114958
114959
114960
114961
114962
114963
114964
114965
114966
114967
114968
114969
114970
114971
114972
114973
114974
114975
114976
114977
AMOUNT
253.35
218.76
95.45
604.00
319.00
3,762.29
77.51
35.00
7.14
4,278.97
195.00
196.56
11,662.00
41,560.75
2,400.12
450.00
482.14
75.00
64,197.88
2,250.00
92.55
1,665.64
80.44
82.27
1,203.98
90.00
37.00
3,000.00
22.95
538.75
34.00
598.24
245.76
669.63
173.00
377.70
59.83
3,952.22
4,400.00
738.97
26,320.00
44.63
15.44
1,245.60
86,922.82
2,012.89
13.47
ACS FINANCIAL SYSTEM
11/10/2005 14
Check History
11/14/05 COUNCIL LISTING
CITY OF COLUMBIA HEIGHTS
GL540R-V06.70 PAGE 6
BANK
VENDOR
CHECK NUMBER
AMOUNT
BANK CHECKING ACCOUNT
QUILL 114978 94.50
R R BOWKER 114979 299.95
SCHINDLER ELEVATOR CORP 114980 235.41
SCHOLASTIC LIBRARY PUBLI 114981 140.40
SHORT ELLIOT HENDRICKSON 114982 24,278.86
STAPLES BUSINESS ADVANTA 114983 319.24
STREICHER'S GUN'S INC/DO 114984 656.12
SUBURBAN AIR 114985 2,600.00
SUN PUBLICATION 114986 381.81
TEE'S PLUS 114987 2,665.66
TESSMAN CO 114988 1,171.50
TOUSLEY FORD 114989 125.00
TRACY PRINTING 114990 103.00
TRUGREEN CHEMLAWN 114991 3,067.89
TWIN CITY TRANSPORT & RE 114992 427.07
UNITED RENTALS 114993 965.77
UNITED SUPPLY CORP 114994 24.02
VANCE BROTHERS 114995 958.50
VECTOR INTERNET SERVICES 114996 150.00
VEIT COMPANY 114997 56,552.50
VERIZON WIRELESS 114998 112.35
WW GRAINGER,INC 114999 178.38
XCEL ENERGY (N S P) 115000 281. 20
ZARNOTH BRUSH WORKS, INC 115001 1,268.95
10,000 LAKES CHAPTER 115002 50.00
1,327,923.07 ***
ACS FINANCIAL SYSTEM
11/10/2005 14
BANK
VENDOR
REPORT TOTALS:
CITY OF COLUMBIA HEIGHTS
GL540R-V06.70 PAGE 7
Check History
11/14/05 COUNCIL LISTING
CHECK NUMBER AMOUNT
1,327,923.07
RECORDS PRINTED - 001130
ACS FINANCIAL SYSTEM
11/10/2005 14:51:45
Check History
CITY OF COLUMBIA HEIGHTS
GL060S-V06.70 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION
101
201
212
240
261
265
270
411
415
420
430
432
481
601
602
603
604
609
651
652
653
701
720
881
883
884
885
887
DISBURSEMENTS
GENERAL
COMMUNITY DEVELOPMENT FUND
STATE AID MAINTENANCE
LIBRARY
TWENTY-FIRST CENTURY GRANT
CONFISCATED/FORFEITED PROP
DARE PROJECT
CAPITAL IMP-GEN GOVT. BLDG
CAPITAL IMPRVMT - PIR PROJ
CAP IMPROVEMENT-DEVELOPMENT
INFRASTRUCTURE FUND
CAP EQUIP REPLACE-SEWER
ANOKA JLEC:POLICE COMPTR EQP
WATER UTILITY
SEWER UTILITY
REFUSE FUND
STORM SEWER UTILITY
LIQUOR
WATER CONSTRUCTION FUND
SEWER CONSTRUCTION FUND
STORM SEWER CONSTRUCT. FUND
CENTRAL GARAGE
DATA PROCESSING
CONTRIBUTED PROJECTS-REC
CONTRIBUTED PROJECTS-GEN
INSURANCE
ESCROW
FLEX BENEFIT TRUST FUND
85,012.45
1,786.29
452.32
20,302.71
998.29
1,512.03
2,665.66
28,816.34
364,922.16
282,233.47
600.00
85,242.60
3,676.38
3,512.00
66,074.81
2,059.11
657.71
246,386.81
31,335.15
81.74
2,250.00
29,172.91
16,091.42
839.96
20.46
45,331. 27
5,710.52
178.50
1,327,923.07
TOTAL ALL FUNDS
BANK RECAP:
BANK NAME
DISBURSEMENTS
BANK CHECKING ACCOUNT
TOTAL ALL BANKS
1,327,923.07
1,327,923.07
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: November 14, 2005
AGENDA SECTION: J.A
NO: 19.
ITEM: 4321 5th Street Hazardous
Buildings
NO:
ORIGINATING DEPARTMENT:
Administration
BY: Jim Hoeft
DATE: November 9, 2005
Background:
The property located at 4321 5th Street (PIN: 35-30-24-21-0165) is currently subject to
nuisance abatement proceedings. As a paJ.i of those proceedings, the building official
inspected the structures located on the subject propeliy to detennine their structural integrity.
The Building Official determined that certain structmes on the propeliy are not structurally
sound. Please see the Building Official's repoli identified as Exhibit A to the proposed
Council Order.
Notice has been sent to the property owner that the Council will hold a Public Hearing on
November 14,2005 to determine whether the structures aJ."e hazaJ."dous buildings as defined
by Minnesota Statute. Pursuant to MN Statute 463.15 et seq if the City Council declares the
structures to be hazardous, by Council Order, the City may remove the structures and assess
aJ.1Y costs related thereto against the property. Any removal of buildings will require District
COUli approval of the Council Order.
RecOlmnended Motion:
Move to adopt Order concerning hazaJ.'dous buildings on propeliy located at 4321 5th Street
described as PIN 35-30-24-21-0165, aJ.ld authorizing the Mayor and City Manager to
execute the SaJ.lle.
COUNCIL ACTION:
P.I04
STATE OF MINNESOTA
DISTRICT COURT
COill~TY OF ANOKA
TENTH JUDICIAL DISTRICT
CASE TYPE: 14 - OTHER
COURT FILE NO.
Order of the City Council of Columbia Heights,
Anoka County, Minnesota concerning hazardous
buildings on propeliy located at:
4321 5th Street
Columbia Heights, Minnesota
legally described as:
Lots 19, 20 and 21, Block 2, Rearrangement of
Block 8 of Columbia Heights AImex to
Minneapolis
PIN: 35-30-24-21-0165
TO: Harold O. Hoium
Pursuant to Milmesota Statutes S463.15, et seq., the City Council of the City of Columbia
Heights having duly considered the matter, finds the structures located on the above described
property to be hazardous buildings for the reasons set forth herein.
The Building Official for the City of Columbia Heights has inspected the above
referenced structures. Those inspections revealed that the structmes constitute a hazard to public
safety or health in that the propeliy is in an advanced stage of deterioration and the buildings are
unsalvageable. The inspection repOlis are attached as Exhibit A and made a part hereof.
Pursuant to the foregoing and attached Exhibit A, in accordance with MiIm. Stat.
9463.16, the structures on the above-referenced propeliy shall be razed and removed within
thirty (30) days of service of this Order. A motion for summary enforcement of this Order will
be made to the AIloka County District Comi unless the action ordered herein is taken within the
prescribed time franle or unless an answer is filed within twenty (20) days from the date of
service of this Order.
P.I05
Moreover, you are advised that if the City of Columbia Heights is compelled to take any
action to abate these hazardous conditions, all necessary costs expended by the City will be
assessed against the real estate and collected as other taxes as provided in MiIm. Stat. 9463.21.
Dated this _ day of
,2005.
BY ORDER OF THE CITY OF
COLUMBIA HEIGHTS
Gary Peterson, Mayor
Walt Fehst, City Manager
304511 1
~
P.I06
Ex hip itA
November 2, 2005
City of Columbia Heights
To: Jim Hoeft, City Attomey
From: Lawrence Pepin, Building Official
Re: 4317 & 4321 5th Street
Jim,
The fire depaliment has completed the abatement of the propeliy alld stmctures. I have
visited the site to malce my assessment of the conditions of the buildings.
As detennined eal-lier the garage was classified as lU1stable alld unsafe dUling the
abatement. At the time the only safe way to remove the contents was to remove the roof
stmcture and demolish the building in the process of removing the contents.
Both of the shed stmctures al'e determined to be sound. They have had the contents
removed alld have been secured.
Both of the residences have been secured alld posted as Do not enter, Ullsafe. I offer the
following visual observations and opinions on the struchlres:
4321 5th Street: This stmcture has suffered failure evidences by the deflection ofthe
kitchen floor by more than 8 inches. The ceiling has obvious deflection cracks both
longitudinally and cross section. This was caused by overloading of the second floor
beyond the safe deflection capacities ofthe framing members. The house was Oliginally
constmcted using conventional halld fralning methods. The connections and framing
members have been compromised due to the overloading conditions. These framing
members will not rebOlU1d to provide a safe flooring struchlre. The amoUllt of rodent
excrement has penneated the stmchlIe beyond fumigation. The peeling of the paint
indicates a moismre problem and most likely mold or other contaminates.
4317 5th Street: TIns structure has suffered failure evidences by the collapse ofthe
kitchen floor into the cellal' below. TIns stmchlre has been unsafely overloaded for an
extended peliod of time evidenced by the stack of five 100 pound bags of sugar, piles of
wood and bricks. The house was Oliginally constmcted using conventional hand fralning
methods. The connections alld framing members have been compromised due to the
P.I07
overloading conditions. These :liaming members have failed The amount of rodent
excrement has penneated the structure beyond fumigation.
Under Minnesota Statutes 463.15-26 I will be ordering the repair or removal of the
structures. Please prepare the proper documents to allow this to happen. I am not
familiar with the necessary documents or cOUli procedures to move this process forward.
I am however available for testimony and have pictures of the structures for your review
or evidence. We would like to have tIns completed ASAP.
If you have any questions please contact me.
Thank you for your lead on tIns issue.
Peace,
LaITY
P.lOS
(;-..".
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CITY COUNCIL LETTER
Meeting of November 14, 2005
AGENDA SECTION:
Public
Hearings
ORIGINATING DEPARTMENT:
Fire
CITY
MANAGER
APPROVAL
NO:
LP'D
ITEM:
Adopt Resolution For
Abatement
BY:
Gary Gorman
DATE: November 7, 2005
NO: 2005-69
Declaration of a nuisance and abatement of violations within the Cit"j of Columbia
Heights is requested against George Powell regarding property at 4310 Washington
Street NE for failure to meet the requirements of the Residential Maintenance Code.
RECOMMENDED MOTION: Move to close the public hearing and to waive the
reading of Resolution No. 2005-69 there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2005-69, a resolution
of the City Council of the City of Columbia Heights declaring the property at 4310
Washington Street NE a nuisance and approving the abatement of violations from the
property pursuant to City Code section 8.206.
COUNCIL ACTION:
P.I09
RESOLUTION 2005-69
Resolution of the City Council for the City of Columbia Heights declaring the propeliy a nuisance
and approving abatement of ordinance violations pursuant to Chapter 8, A1iicle II, of City Code, of
the property owned by George Powell (Hereinafter "Owner of Record").
Whereas, the owner of record is the legal owner of the real property located at 4310 Washington
Street NE. Columbia Heights, Minnesota,
A11d whereas, pmsuant to Columbia Heights Code, Chapter 8, A1iicle II, Section 8.206, written
notice setting forth the causes and reasons for the proposed council action contained herein was sent
via certified and regular mail to the owner of record on October 21,2005.
NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES
AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF
THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING:
FINDINGS OF FACT
1. That on June 30, 2005, an inspection was conducted on the property listed above. Inspectors
found one violation. A compliance order was sent via regular mail to the owner at the
address.
2. That on August 15, 2005, inspectors reinspected the property and found that one violation
remained uncorrected.
3. That based upon said records of the Fire Department, the following conditions and violations
of City Ordinance(s) were found to exist, to-wit:
A. Shall remove all/any yard waste (bagged leaves) from the yard. (Large amount)
4. That all paliies, including the owner of record and any occupants or tenants, have been given
the appropriate notice of this heal'ing according to the provisions of the City Code Section
8.206(A) and 8.206(B).
CONCLUSIONS OF COUNCIL
1. That the property located at 4310 Washington Street NE. is in violation of the provisions of
the Columbia Heights City Code as set forth in the Notice of Abatement attached hereto;
2. That all relevant paliies and paliies in interest have been duly served notice ofthis hearing,
and any other hearings releVallt to the abatement of violations on the property listed above.
3. That all applicable rights and periods of appeal as relating to the owner of record, occupant,
or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
P.110
ORDER OF COUNCIL
1. The propeliy located at 431 0 Washington Street NE. constitutes a nuisance pursuant to City
Code.
2. That a copy of this resolution/order shall be served upon all relevant parties and parties in
interest.
3. That any motion for summary enforcement shall be served upon all relevant parties and
pmiies in interest.
4. That all service provided for herein shall be in accordance with Minnesota Statute 483.17,
subd. 2
Passed this
day of
2005
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretmy
P.lll
431 0 Washington Street - November 8, 2005.
-A-
P.112
4310 Washington Street - November 8,2005.
-B-
P.113
4310 Washington Street - November 8,2005.
-c-
P.114
4310 Washington Street - November 8, 2005.
-D-
P.IIS
CITY COUNCIL LETTER
Meeting of November 14,2005
AGENDA SECTION: Resolutions
ORIGINATING DEPARTMENT:
Fire
CITY
MANAGER
APPROVAL
BY: tiA ~.t,
NO:
ITEM:
(pc'
Adopt Resolution For
Revocation
BY: Gary Gorman
NO: 2005-70
DATE: November 7,2005
DATE:
Revocation of the license to operate a rental unit within the City of Columbia
Heights is requested against Osama Abdel-Kerim regarding rental property at 5057
University Avenue NE.for failure to meet the requirements of the Residential
Maintenance Codes.
RECOMMENDED MOTION: Move to close the public hearing and to waive the
reading of Resolution No.2005-70, there being ample copies available to the
public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2005-70,
Resolution of the City Council of the City of Columbia Heights approving
revocation pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(A) of
the rental license held by Osama Abdel-Kerim regarding rental propelty at 5057
University Avenue NE.
COUNCIL ACTION:
P.116
RESOLUTION 2005-70
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter SA, A1iicle IV, Section5AA08(A) ofthat celiain residential
rental license held by Osama Abdel-Kerim (Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real propelty located at 5057 University
Avenue NE., Columbia Heights, Mimlesota,
Whereas, pursuant to City Code, Chapter SA, Article IV, Section5A.408(B), written notice
setting f01ih the causes and reasons for the proposed Council action contained herein was
given to the License Holder on September 29, 2005 of an public hearing to be held on
November 14,2005.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations ofthe
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. That on August 22,2005, inspectors for the City of Columbia Heights, inspected the
propelty described above and noted five violations. A compliance letter listing the
violations was mailed by regular mail to the owner at the address listed on the Rental
Housing License Application.
2. That on September 29, 2005, inspectors for the City of Columbia Heights,
reinspected the property and noted five violations remained UllcolTected. A statement
of cause was mailed via certified mail to the owner at the address listed on the rental
housing license application.
3. That on November 1,2005, inspectors for the City of Columbia Heights perfOlmed a
final inspection and noted that four violations remained lll1colTected and one
violation had been cOlTected.
4. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
A Failure to COlTect RMC violations.
5. That all paliies, including the License Holder and allY occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, A1iicle III 5A.306 and 5A.303(A).
P.117
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number F6977B is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of tins order on the
buildings covered by the license held by License Holder.
3. All tenants shall remove themselves from the premises within 60 days from the first
day of posting of this Order revoking the license as held by License Holder.
day of
2005
Passed tills
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.118
CITY COUNCIL LETTER
Meeting of November 14,2005
AGENDA SECTION: Resolutions
CoP
ORIGINATING DEPARTMENT:
Fire
CITY
MANAGER
APPROVAL
BY:~
NO:
ITEM:
Adopt Resolution For
Revocation
BY: Gary Gorman
DATE: November 7, 2005
DATE:
NO: 2005-71
Revocation of the license to operate a rental unit within the City of Columbia Heights is
requested against MDC 2000 regarding rental property at 3820 Tyler Street NE. for
failure to meet the requirements of the Residential Maintenance Codes.
RECOMMENDED MOTION: Move to close the public hearing and to waive the reading
of Resolution No.2005-71, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2005-71, Resolution of
the City Council of the City of Columbia Heights approving revocation pursuant to City
Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license held by
MDC 2000 regarding rental property at 3820 Tyler Street NE.
COUNCIL ACTION:
P.119
RESOLUTION 2005-71
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Aliicle IV, Section5A.408(A) of that certain residential
rental license held by MDC 2000 (Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real propeliy located at 3820 Tyler Street
NE., Columbia Heights, Mil1l1esota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on October 11, 2005 of an public hearing to be held on
November 14, 2005.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. That on September 29, 2005, inspectors for the City of Columbia Heights, inspected
the propeliy described above and noted two violations. A compliance letter listing
the violations was mailed by regular mail to the owner at the address listed on the
Rental Housing License Application.
2. That on October 11, 2005, inspectors for the City of Columbia Heights, reLl1spected
the property and noted two violations remained uncorrected. A statement of cause
was mailed via certified mail to the owner at the address listed on the rental housing
license application.
3. That on November 10, 2005, inspectors for the City of Colunlbia Heights performed
a final inspection and noted that two violations remained
4. That based upon said records of the Enforcement Office, the following conditions
and violations ofthe City's Residential Maintenance Code were found to exist, to-
wit:
A Failure to correct RMC violations.
5. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter SA, Aliicle III 5A.306 and 5A.303(A).
P.120
ORDER OF COUNCIL
1. The renta11icense belonging to the License Holder described herein and identified by
license number F7201 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder.
3. All tenants shall remove themselves from the premises within 60 days from the first
day of posting of this Order revoking the license as held by License Holder.
Passed tIns
day of
2005
Offered by:
Second by:
Roll Call:
Mayor Gary 1. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.121
CITY COUNCIL LETTER
Meeting of November 14, 2005
NO:
ITEM:
loS
ORIGINATING DEPARTMENT:
Fire
CITY
MANAGER
APPROVAL
BY:~A "
DATE:
AGENDA SECTION: Resolutions
Adopt Resolution For
Revocation
BY: Gary Gorman
DATE: November 7, 2005
NO: 2005-72
Revocation of the license to operate a rental unit within the City of Columbia Heights is
requested against Stacy Stutelberg regarding rental property at 218-220 42nd Avenue
NE. for failure to meet the requirements of the Residential Maintenance Codes.
RECOMMENDED MOTION: Move to close the public hearing and to waive the
reading of Resolution No.2005-72, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2005-72, Resolution of
the City Council of the City of Columbia Heights approving revocation pursuant to City
Code, Chapter SA, Article IV, Section 5AA08(A) of the rental license held by Stacy
Stutelberg regarding rental propeliy at 218-220 42nd Avenue NE.
COUNCIL ACTION:
P.122
RESOLUTION 2005-72
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Aliicle IV, Section 5AA08(A) of that certain residential
rental license held by Stacy Stutelberg (Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real propeliy located at 218-220 42nd
Avenue NE., Columbia Heights, MiImesota,
Whereas, pursuant to City Code, Chapter SA, AIiicle IV, Section 5AA08(B), written notice
setting fmih the causes and reasons for the proposed Council action contained herein was
given to the License Holder on October 6, 2005 of an public hearing to be held on November
14,2005.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations ofthe
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
Fll'-lDINGS OF FACT
1. That on August 8, 2005, inspectors for the City of Colmnbia Heights, inspected the
property described above and noted two violations. A compliance letter listing the
violations was mailed by regular mail to the owner at the address listed on the Rental
Housing License Application.
2. That on October 6,2005, inspectors for the City of Columbia Heights, reinspected
the property and noted two violations remained unconected. A statement of cause
was mailed via certified mail to the owner at the address listed on the rental housing
license application.
3. That on November 8,2005, inspectors for the City of Columbia Heights perfonned a
final inspection and noted that two violations remained
4. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were fOlmd to exist, to-
wit:
A Failure to correct RMC violations.
5. That all pmiies, including the License Holder and any occupants or tenants, have
been given the appropriate notice of tIns heming according to the provisions of the
City Code, Chapter SA, Article III 5A.306 and 5A.303(A).
P.123
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number F6963 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder.
3. All tenants shall remove themselves from the premises within 60 days from the first
day of posting of this Order revoking the license as held by License Holder.
day of
2005
Passed this
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.124
CITY COUNCIL LETTER
Meeting of November 14,2005
NO:
ITEM:
(QP
ORIGINATING DEPARTMENT:
Fire
Adopt Resolution For
Revocation
BY:
Gary Gorman
AGENDA SECTION: Resolutions
DATE: November 7,2005
DATE:
NO: 2005-73
Revocation of the license to operate a rental unit within the City of Columbia Heights is
requested against Cha Yang regarding rental property at 4518 Washington Street NE. for
failure to meet the requirements of the Residential Maintenance Codes.
RECOMMENDED MOTION: Move to close the public hearing and to waive the reading
of Resolution No.2005-73, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2005-73, Resolution of
the City Council of the City of Columbia Heights approving revocation pursuant to City
Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license held by Cha Yang
regarding rental property at 4518-20 Washington Street NE.
COUNCIL ACTION:
P.125
RESOLUTION 2005-73
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter SA, A1iicle IV, Section 5A.408(A) of that certain residential
rental license held by Cha Yang (Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real property located at 4518-4520
Washington Street NE., Columbia Heights, Mimlesota,
Whereas, pursuant to City Code, Chapter SA, Article IV, Section 5A.408(B), written notice
setting fOlih the causes and reasons for the proposed Council action contained herein was
given to the License Holder on October 26, 2005 of an public hearing to be held on
November 14,2005.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations ofthe
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. That on October 24, 2005, inspectors for the City of Columbia Heights, inspected the
property described above and noted one violation. A compliance letter listing the
violations was mailed by regular mail to the owner at the address listed on the rental
housing license application and a telephone call was made to the owners.
2. That on October 26,2005, inspectors for the City of Colunlbia Heights, reinspected
the property and noted one violation remained uncolTected. A statement of cause was
mailed via mail to the owner at the address listed on the rental housing license
application.
3. That on November 10, 2005, inspectors for the City of Columbia Heights performed
a final inspection and noted that one violation remained
4. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
A Failure to COlTect RMC violations.
5. That all paliies, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this heal'ing according to the provisions of the
City Code, Chapter SA, Aliicle III 5A.306 and 5A.303(A).
P.126
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number F6452 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder.
3. All tenants shall remove themselves fi'om the premises within 60 days from the first
day of posting ofthis Order revoking the license as held by License Holder.
day of
2005
Passed this
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.127
CITY COUNCIL LETTER
Meeting of November 14,2005
AGENDA SECTION: Resolutions ORIGINATING DEPARTMENT: CITY
&,(f Fire MANAGER
NO: APPROVAL
ITEM: Adopt Resolution For BY: Gary Gorman BY:t/{A-
Revocation
DATE: November 7, 2005 DATE:
NO: 2005-74
r
Revocation of the license to operate a rentaltmit within the City of Columbia Heights is
requested against Aaron Holmbeck regarding rental propeliy at 4038 Madison Street
NE. for failure to meet the requirements of the Residential Maintenance Codes.
RECOMMENDED MOTION: Move to close the public hearing and to waive the
reading of Resolution No.2005-74, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2005-74, Resolution of
the City Council of the City of Columbia Heights approving revocation pursuant to City
Code, Chapter SA, AIiicle IV, Section 5A.408(A) of the rental license held by
Aaron Holmbeck regarding rental propeliy at 4038 Madison Street NE.
COUNCIL ACTION:
P.12S
RESOLUTION 2005-74
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, A1iicle IV, Section 5A.408(A) of that celiainresidential
rental license held by Aaron Holmbeck (Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real propeliy located at 403 8 Madison
Street NE., Cohunbia Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on October 5, 2005 of an public hearing to be held on November
14,2005.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations ofthe
City of Columbia Heights, the City Council of the City of Cohunbia Heights makes the
following:
FINDINGS OF FACT
1. That on August 30, 2005, inspectors for the City of Columbia Heights, inspected the
propeliy described above and noted five violations. A compliance letter listing the
violations was mailed by regular mail to the owner at the address listed on the rental
housing license application.
2. That on October 5,2005, inspectors for the City of Colmnbia Heights, reinspected
the property and noted five violations remained uncorrected. A statement of cause
was mailed via certified mail to the owner at the address listed on the rental housing
license application.
3. That on November 10, 2005, inspectors for the City of Colmnbia Heights performed
a final inspection and noted that five violations remained
4. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
A Failure to correct RMC violations.
5. That all paliies, including the License Holder and any OCCUpalltS or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter SA, Article III 5A.306 and 5A.303(A).
P.129
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number F7312 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder.
3. All tenants shall remove themselves from the premises within 60 days from the first
day of posting of this Order revoking the license as held by License Holder.
day of
2005
Passed this
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.130
CITY COUNCIL LETTER
Meeting of November 14,2005
AGENDA SECTION:
Resolutions
ORIGINATING DEPARTMENT:
Fire
CITY
MANAGER
APPROV
NO:
ITEM:
to (~
Adopt Resolution For
Revocation
BY:
Gary Gorman
DATE: November 7, 2005
DATE:
NO: 2005-75
Revocation of the license to operate a rental unit within the City of Columbia Heights is
requested against TJ Holdings regarding rental property at 3726 3rd Street NE. for failure
to meet the requirements of the Residential Maintenance Codes.
RECOMMENDED MOTION: Move to close the public hearing and to waive the reading
of Resolution No.2005-75, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2005-75, Resolution of
the City Council of the City of Columbia Heights approving revocation pursuant to City
Code, Chapter 5A, Article IV, Section 5AA08(A) of the rental license held by
TJ Holdings regarding rental property at 3726 3r Street NE.
COUNCIL ACTION:
P.131
RESOLUTION 2005-75
Resolution of the City COlIDcil for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter SA, Article IV, Section 5A.408(A) of that certain residential
rental license held by TJ Holdings (Hereinafter "License Holder").
Whereas, license holder is the legal owner ofthe real property located at 3726 3rd StreetNE.,
Columbia Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(B), written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on September 22, 2005 of an public hearing to be held on
November 14,2005.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations ofthe
City of Columbia Heights, the City COlIDcil of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. That on May 4, 2005, inspectors for the City of Columbia Heights, inspected the
propeliy described above and noted two violations. A compliance letter listing the
violations was mailed by regular mail to the owner at the address listed on the rental
housing license application.
2. That on September 22, 2005, inspectors for the City of Columbia Heights,
reinspected the property and noted three violations remained uncorrected. A
statement of cause was mailed via certified mail to the owner at the address listed on
the rental housing license application.
3. That on October 25,2005, inspectors for the City of Columbia Heights performed a
final inspection and noted that three violations remained
4. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
A Failure to COllect RMC violations.
5. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
P.132
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number F7279 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of tIlls order on the
buildings covered by the license held by License Holder.
3. All tenants shall remove themselves from the premises witlIin 60 days from the first
day of posting of this Order revoking the license as held by License Holder.
Passed this
day of
2005
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.133
CITY COUNCIL LETTER
Meeting of November 14,2005
NO:
ITEM:
[01-
ORIGINATING DEPARTMENT:
Fire
CITY
MANAGER
APPROVAL
AGENDA SECTION: Resolutions
Adopt Resolution For
Revocation
BY:
Gary Gorman
DATE: November 7,2005
DATE:
NO: 2005-76
Revocation of the license to operate a rental unit within the City of Columbia Heights
is requested against Michael Juaire regarding rental property at 4255 3rd Street NE. for
failure to meet the requirements of the Residential Maintenance Codes.
RECOMMENDED MOTION: Move to close the public hearing and to waive the
reading of Resolution No.2005-76, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2005-76, Resolution of
the City Council of the City of Columbia Heights approving revocation pursuant to
City Code, Chapter 5A, Article IV, Section 5A.408(A) of the rental license held by
Michael Juaire regarding rental property at 4255 3rd Street NE.
COUNCIL ACTION:
P.134
RESOLUTION 2005-76
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, A1iicle IV, Section 5AA08(A) ofthat celiain residential
rental license held by Michael Juaire (Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real property located at 4255 3rd Street NE.,
Columbia Heights, Minnesota,
Whereas, pmsuant to City Code, Chapter 5A, A1iicle IV, Section 5AA08(B), written notice
setting fOlih the causes and reasons for the proposed COlmcil action contained herein was
given to the License Holder on September 29, 2005 of an public hearing to be held on
November 14,2005.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations ofthe
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. That on August 24,2005, inspectors for the City of Columbia Heights, inspected the
property described above and noted fom violations. A compliance letter listing the
violations was mailed by regular mail to the owner at the address listed on the rental
housing license application.
2. That on September 29, 2005, inspectors for the City of Columbia Heights,
reinspected the property and noted one violation remained uncorrected. A statement
of cause was mailed via certified mail to the owner at the address listed on the rental
housing license application.
3. That on November 1,2005, inspectors for the City of Colunlbia Heights perfoffiled a
final inspection and noted that one violation remained
4. That based upon said records ofthe Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
A Failure to correct RMC violations.
5. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, A1iicle III 5A.306 and 5A.303(A).
P.135
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number F7346 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder.
3. All tenants shall remove themselves from the premises within 60 days from the first
day of posting of this Order revoking the license as held by License Holder.
day of
2005
Passed tIns
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.136
CITY COUNCIL LETTER
Meeting of November 14,2005
NO:
ITEM:
CoT
ORIGINATING DEPARTMENT:
Fire
AGENDA SECTION: Resolutions
Adopt Resolution For
Revocation
BY:
Gary Gorman
DATE: November 7,2005
NO: 2005-77
Revocation of the license to operate a rental unit within the City of Columbia
Heights is requested against Peters Place, LLC regarding rental property at 1000
Peters Place NE. for failure to meet the requirements of the Residential
Maintenance Codes.
RECOMMENDED MOTION: Move to close the public hearing and to waive
the reading of Resolution No.2005-77, there being ample copies available to the
public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2005-77,
Resolution of the City COlmcil of the City of Columbia Heights approving
revocation pmsuant to City Code, Chapter 5A, Article IV, Section 5AA08(A) of
the rental license held by
Peters Place, LLC regarding rental property at 1000 Peters Place NE.
COUNCIL ACTION:
P.137
RESOLUTION 2005-77
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(A) of that celiain residential
rental license held by Peters Place, LLC (Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real propeliy located at 1000 Peters Place
NE., Columbia Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, AIiicle IV, Section 5A.408(B), written notice
setting forth the causes and reasons for the proposed Council action contained herein was
given to the License Holder on September 26, 2005 of an public hearing to be held on
November 14,2005.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations ofthe
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. That on JlUle 9, 2005, inspectors for the City of Columbia Heights, inspected the
property described above and noted thiliy nine violations. A compliance letter listing
the violations was mailed by regular mail to the owner at the address listed on the
rental housing license application.
2. That on October 17,2005, after two extensions, inspectors for the City of Colunlbia
Heights, reinspected the propeliy and noted that fOUlieen violations remained
lUlconected. A statement of cause was mailed via certified mail to the owner at the
address listed on the rental housing license application.
3. That on November 9, 2005, inspectors for the City of Columbia Heights pelfOlmed a
final inspection and noted that fourteen violations remained
4. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
A Failure to correct RMC violations.
5. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
P.138
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number F6978 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder.
3. All tenants shall remove themselves from the premises within 60 days from the first
day of posting of this Order revoking the license as held by License Holder.
Passed this
day of
2005
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council SecretalY
P.139
CITY COUNCIL LETTER
Meeting of November 14,2005
AGENDA SECTION: Resolutions
~K
ORIGINATING DEPARTMENT:
Fire
ITEM:
Adopt Resolution For
Revocation
BY:
Gary Gorman
NO:
DATE: November 7,2005
DATE:
NO: 2005-78
Revocation of the license to operate a rental unit within the City of Columbia
Heights is requested against Lala Jesus regarding rental propeliy at 4952 Central
Avenue NE. for failure to meet the requirements of the Residential Maintenance
Codes.
RECOMMENDED MOTION: Move to close the public hearing and to waive the
reading of Resolution No.2005-n, there being ample copies available to the
public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2005-78,
Resolution of the City Council of the City of Columbia Heights approving
revocation pursuant to City Code, Chapter SA, Article IV, Section 5A.408(A) of
the rental license held by
LaLa Jesus regarding rental property at 4952 Central Avenue NE.
COUNCIL ACTION:
P.140
RESOLUTION 2005-78
Resolution of the City Council for the City of Colmnbia Heights approving revocation
pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(A) ofthat celiain residential
rental license held by Lala Jesus (Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real propeliy located at 4952 Central
Avenue NE, Columbia Heights, Minnesota,
Whereas, pursuant to City Code, Chapter 5A, Article IV, Section 5A.408(B), written notice
setting f01ih the causes and reasons for the proposed Council action contained herein was
given to the License Holder on October 11, 2005 of an public hearing to be held on
November 14, 2005.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations of the
City of Columbia Heights, the City Council of the City of Colmnbia Heights makes the
following:
FINDINGS OF FACT
1. That on August 22, 2005, inspectors for the City of Columbia Heights, inspected the
property described above and noted twenty violations. A compliance letter listing
the violations was mailed by regular mail to the owner at the address listed on the
rental housing license application.
2. That on October 11, 2005, inspectors for the City of Columbia Heights, reinspected
the property and noted that twenty violations remained uncorrected. A statement of
cause was mailed via certified mail to the owner at the address listed on the rental
housing license application.
3. That on November 10, 2005, inspectors for the City of Columbia Heights performed
a final inspection and noted that twenty violations remained
4. That based upon said records ofthe Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
A Failure to conect RMC violations.
5. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice oftl1is hearing according to the provisions of the
City Code, Chapter 5A, Article III 5A.306 and 5A.303(A).
P.141
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by
license number F7289 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder.
3. All tenants shall remove themselves from the premises within 60 days from the first
day of posting of this Order revoking the license as held by License Holder.
day of
2005
Passed this
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.142
CITY COUNCIL LETTER
Meeting of November 14,2005
NO:
ITEM:
loL
ORIGINATING DEPARTMENT:
Fire
CITY
MANAGER
APPROVAL
AGENDA SECTION: Resolutions
Adopt Resolution For
Revocation
BY:
Gary Gorman
DATE: November 7,2005
DATE:
NO: 2005-79
Revocation of the license to operate a rental unit within the City of Columbia
Heights is requested against vVadi Ayhal11l'egarding rental property at 825 50-
1/2 Avenue NE. for failure to meet the requirements of the Residential
Maintenance Codes.
RECOMMENDED MOTION: Move to close the public hearing and to waive
the reading of Resolution No.2005-79, there being ample copies available to the
public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2005-79,
Resolution of the City Council of the City of Columbia Heights approving
revocation pursuant to City Code, Chapter 5A, Article IV, Section 5AA08(A) of
the rental license held by
Wadi Ayham regarding rental property at 82550-1/2 Avenue NE.
COUNCIL ACTION:
P.143
RESOLUTION 2005-79
Resolution of the City Council for the City of Columbia Heights approving revocation
pursuant to City Code, Chapter SA, Article IV, Section5AA08(A) of that celiain residential
rental license held by Wadi Ayham (Hereinafter "License Holder").
Whereas, license holder is the legal owner of the real property located at 825 50-112 Avenue
NE, Columbia Heights, Minnesota,
Whereas, pursuant to City Code, Chapter SA, Article IV, Section 5A.408(B), written notice
setting f01ih the causes and reasons for the proposed Council action contained herein was
given to the License Holder on October 6, 2005 of an public hearing to be held on November
14,2005.
Now, therefore, in accordance with the foregoing, and all ordinances and regulations ofthe
City of Columbia Heights, the City Council of the City of Columbia Heights makes the
following:
FINDINGS OF FACT
1. That on August 29, 2005, inspectors for the City of Columbia Heights, inspected the
property described above and noted five violations. A compliance letter listing the
violations was mailed by regular mail to the owner at the address listed on the rental
housing license application.
2. That on October 6, 2005, inspectors for the City of Columbia Heights, reinspected
the propeliy and noted that twenty violations five remained lIDcorrected. A statement
of cause was mailed via celiified mail to the owner at the address listed on the rental
housing license application.
3. That on November 8, 2005, inspectors for the City of Colunlbia Heights performed a
final inspection and noted that five violations remained
4. That based upon said records of the Enforcement Office, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
A Failure to con-ect RMC violations.
5. That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code, Chapter SA, Article III 5A.306 and 5A.303(A).
P.144
ORDER OF COUNCIL
1. The renta11icense belonging to the License Holder described herein and identified by
license number U825 is hereby revoked.
2. The City will post for the purpose of preventing occupancy a copy of tlns order on the
buildings covered by the license held by License Holder.
3. All tenants shall remove themselves from the premises within 60 days from the first
day of posting of this Order revoking the license as held by License Holder.
day of
2005
Passed tIns
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
P.145
COLUIVIBIA HEIGHTS CITY COill~CIL LETTER
Meeting of: November 14,2005
AGENDA SECTION: Items for Consideration
Other: Ordinances and Resolutions
NO: /- A - I
ORIGINATfN"G DEPARTMENT:
Community Development
CITY MANAGER'S
APPROVAL
ITEM: Second reading of Ordinance No. 1500,
vacating a portion of Lookout Place
BY: Jeff Sargent ~
DATE: November 9,2005
BY:
BACKGROUND: The second reading of Ordinance No. 1500, vacating a portion of Lookout Place, in
association with the Final Plat for Sama's Addition, was scheduled to be heard at the November 14, 2005
City COlIDcil meeting. This was contingent on the applicants having all other approvals for the project in
place.
At this time, the applicants do not have all necesscuy approvals granted in order to establish a second
reading of Ordinance No. 1500, vacating a pOliion of Lookout Place. For this reason, this item will be
tabled to the January 23,2006 City Council meeting. If the necessary approvals are not in place for the
Sarna's Addition plat at tIns time, Ordinculce No. 1500 will need to be tabled once again.
RECOMMENDATION: City Staff recommends that the City Council table Ordinance No. 1500,
vacating a portion of Lookout Place for the January 23,2006 City Council meeting.
RECOMMENDED MOTION:
Move to table the second reading of Ordinance No. 1500, vacating a portion of Lookout Place, for
Monday, January 23,2006 at approximately 7:00 pm in the City Council Chambers.
Attachments: Ordinance 1500.
COUNCIL ACTION:
P.146
ORDINANCE NO. 1500
BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490 CITY CODE OF 2005,
VACATING A PORTION OF LOOKOUT PLACE
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights hereby vacates a portion of the public street over,
across, and under the following described property, to wit:
That part of Lookout Place lying between two lines: the northerly line being the
westerly extension of the nOlih line of Block 68, Columbia Heights Annex to
Mimleapolis, to the easterly line of State Trunk Highway 47 and the southerly line
being drawn from the most southwesterly corner of Lot 17, Block 68, Columbia
Heights Annex to Mim1eapolis, to the southeast corner of north half of Lot 2, as
determined by proportional measurements along the east and west lines,
Rearrangement of Block E, Columbia Heights Annex to Minneapolis.
Section 2:
The vacation of the street right-of-way described above shall be subject to the
following condition:
All necessary approvals for the Sarna's Addition plat shall be granted prior to the
Second Reading of this Ordinance.
This ordinance shall be in full force and effect from and after 30 days after its
passage.
Section 3:
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Mayor- Gary L. Peterson
Patricia Muscovitz, CSM/Deputy City Clerk
P.147
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: November 14,2005
ITEM:
NO:
lC\
BY: Walt Fehst
DATE: November 8, 2005
CITY MANAGER'S
APPROVAL
BY: #/u
DATE:
AGENDA SECTION:
NO:
ORlGINATING DEPARTMENT:
Administration
Backgrolmd:
In July of 1995 the City Council adopted Resolution No. 95-42, being a Resolution
adopting City of Columbia Heights Bylaws of Procedures and Decomm. These procedures
were reviewed again in 1993, but tabled with no further action.
In August of2005 Mayor Peterson visited the City of Hugo and brought back their
Policy and Procedures for a Public Hearing and City Council and Planning Commission
Public Meeting Guidelines.
Mayor Peterson has requested that the City of Columbia Heights adopt such Public
Hearing and Public Meeting guidelines for their own use.
Recommended Motion: Move to adopt the Columbia Heights City Council Policy and
Procedures for a Public Hearing and the City of Columbia Heights City Council and
Plmming Commission Public Meeting Guidelines.
COUNCIL ACTION:
P.148
~Citty lOr Collunbia Heights
590 40TH Avenue NE
Cohnnbia Heights, MN 55.4.21
Phone 763..706-3600
Fax 763-706-3601
2005-2006
Coltnnbia Heights
City COIlllCil
p~f1
.M"ayor
Gw-y L. Petel-son
;0
f-'
H:::..
\.0
COltlZcil.lJf enzlJers
HI-lIce N aWl.-ocki
Robel-t A. Williams
Talnlnel-a El-icson Di1ehm
B.-lIce Kelzenberg
PUBLIC HEARIN~G
P()LICIES & PROCEDURES
2005
City of Columbia Heights
590 40th A venue NE
Columbia Heights, MN 55421
Phone 763-706-3600 Fax 763-706-3601
E-Mail webmaster@ci.columbia-heights.mn.us
We1come to the Columbia Heights City Council Meeting
and Thank You for your active citizenship!
Visit our web site at www.ci.columbia-heights.mn.us
The Presiding Officer shall maintain strict order and
etiquette at all meetings of the Council.
Comments should be limited to five (5)' minutes
unless further time is granted by the Presiding Officer.
All comments should be directed to the Council as a
body and not to any individual Council Member or
City Staff Member unless pennission is granted by the
Presiding Officer. No person shall be permitted to
enter into any discussion, either directly or through a
member of the Council without the permission of the
Presiding Officer.
COLUMBIA HEIGHTS CITY COm~CIL
Policy and Procedures for a Public Hearing
1. The Presiding Officer (Mayor or Acting Mayor) will
announce the proposal to be reviewed and ask for the
staff report.
2. Staff will present their report on the proposal.
5. After everyone in the audience wishing to speak has
given his/her comments, the Presiding Officer shall
close the public hearing.
3. Council members will then ask City Staff questions
about the proposal.
6. The Council will then discuss the proposal. No
further public comments are allowed.
:-0
~. The Presiding Officer will then open up the public
o hearing for anyone present who wishes to comment on
the proposal.
7. The Council will then make a reconullendation(s)
and! or a decision.
This is the time for the public to make comments or ask
questions about the proposal.
Addressing the Council
Council Meeting Etiquette
The COlU1Cil1TIUst preserve order and decorunl while
the llleeting is in session. A resident shall not, by
conversation or otherwise, delay or internlpt the
proceedings or the business of the Council, nor
disturb any resident or COlUlCil Nlember while
'speaking or refuse to obey the orders of the Council.
Any person desiring to address the Council shall first
secure the permission from the Presiding Officer.
When addressing the COlmcil, each person shall state
his/her full name and address in an audible tone for
the permanent record.
CITY OF COLUMBIA HEIGHTS
City Council and Planning Commission Meetings
Public Meeting Guidelines
I. Listen
Learn to listen so that you hear clearly what your fellow commissioners have to say,
what citizens have to say, and what staff has to say. Focus' on listening, rather than on what
you will say in response. State what you think you heard and ask for clarification before
responding, in an effort to enhance understanding. Listen with respect for the individual
speaking and for what is being said in order to build trust. Listen with an open mind. Urge
persons of various points of view to speak and promise to listen to these positions seriously.
ll. Seek Consensus .
By listening with an oPen mind, it is possible to discern common ground among many
competing viewpoints. Seeking this common ground and creating a consensus means that the
P_~~o.~~ m~y h", m~-e :___-"n_. thn- .1-.e --o..:Ju-. C"o--.:-e~ -~-e ~h....1y ~n ,,~ 1.~nu"" J.,.""lp~ to
~U\......;:);:) ua u'-' ~ VJ UJJpul li1lJl ~alJ LJl .1:'1 U I,.;l. 0 JUClH!J L> IJJUJ i:>~UU U 1 au i:>;:) IJ U....J ;:)
create consensus and may offer opportunities for finding commonalities of interest.
ill. Disagree Agreeably
Reasonable people with good intentions may disagree with one another. Disagreement
is not bad as long as the opinions of others are treated with respect. Don't lose sight of the
issue at hand during a heated debate. Avoid grandstanding-reasonable arguments ~learly
backed up by. careful homework }Day. win a debate rather than making other commissioners
uncomfortable with hyperbole. Conflicts can be an opportunity for new insights, learping,
and individual and organization growth. Disagreements can iHumina~e a topic in helpful
ways and can present solutions to problems that previously had not been seen. The successful
resolution of conflict can bind people together in powerful ways.
1 Y. Respect the V/ill of the :rYlajority
Live with the results of a vote on an issue. Debate may be lively and heated, but once a
decision is made and a vote taken, it is important to recognize this decision as the intent of
the majority of the commission and take no actions to undermine this decision. Move on,
without rancor.
v. Respect the Rights of the Minority
Be sensitive to the feelings and concerns of those who do not agree with the majority.
Respect their rights of conscience.
VI. Treat Everyone with Respect
Do not publicJy embarrass or humiliate fellow commissioners, citizens, or staff. While
disagreements are expected and acceptable, always maintain an atmosphere of good will and
respect, no matter who is speaking. Focus on ideas and suggestions instead of questioning
people's motives, intelligence or integrity. Do not ask questions or make statements in a way
that will intimidate or judge others.
P.IS1
VII. Share Information
, Always share relevant infonnation with fellow commISSIOners and staff, so that
everyone has the same information. Staff members also 'must make certain that infonnation is
shared with all commissioners in a timely manner.
VllI. rYlake Decisions in the Open
Create an environment in which the City's business is conducted in the open and ,in
which debate is encouraged and valued. Adhere not only to the letter, but also to the spirit of
the Open Meetings law. Avoid speaking for the Commission as a group outside of
Commission meetings.
IX. Nurture the Value of the Individual; Recognize the Strength of the Team
Individual commissioners have differing strengths, interests, and abilities. Take
advantage of these differences when discussing issues-I>:ot everyone can be an expert on
every issue. Learn what perspectives individuals bring to discussions. However, never lose
sight of the fact that the Commission's legal and political strength comes from working as a
team. Constituents expect their elected and appointed officials to learn to work together and
wilh citizens to further the best interests of the City as a whole.
X. Trust Your Judgment; Make Tough Decisions
Commissioners are appointed to make informed decisions and recommendations. Seek
many opinions on an i,ssue. Ten calls on a particular issue may not represent the feelings of
all residents. Find out who is impacted by decisions. Trust your judgments to decide what is
best for the City as a whole, while protecting the rights of individual citizens.
XI. Avoid ''Meeting Night" Tunnel Vision .
Resist the temptations to form a perception about how the City functions based on'what
happens on COffiIflission meeting evenings. Problems are resolved. projects are planned,
citizens receive service, and decisions are made throughout the week. Keep what happens at
Commission meetings within t.he context of the operation of the entire City.
XU. This Too ShaH Pass
~ontroversia1 issues may cause sleepless nights. However, there will always be another
issue loomJng on t.he horizon that may be just as controversial. Over time, it will be difficult
to remember what was controversial a mere three months earlier. Keep a balanced
perspective, and above an, maintain a healthy sense of humor.
-ideas taken :5:om Shoreview's Council Manual; City of Plymouth Staff & Commission Guide;
Loveland, Colorado's Council Orientation Guide, 204th General Assembly of Presbyterian Church
guidelines and the City of Hugo.
P.152
RESOLUTION NO. 95-42
BEING A RESOLUTION ADOPTING CITY OF COLUMBIA HEIGHTS BYLAWS OF
PROCEDURES AND DECORUM
WHEREAS: The purpose of the attached ~Y'liiW's of Procedures and
Decorum is to assure an accurate, timely and consistent
method of developing and maintaining the various actions
related to meetings of the city council: and
WHEREAS: Bylaws also assure retrieval of documents and data
previously considered and notification of affected
individuals and businesses: and
WHEREAS: The City Charter, ci ty Ordinances and state Statutes
governing the city Council shall be supplemented by these
Bylaws; and
WHEREAS: In all matters of Parliamentary Procedure, the Council
shall be governed by the latest print.ed edition of
Robert;s RUles of Order, except as addressed by these
Bylaws.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Columbia Heights hereby authorizes the adoption of the attached
Bylaws of procedures and Decorum.
Passed this 24th day of July, 1995.
Offered by:
Peterson
Seconded by:
Pe tkoff
Roll call:
All ayes
Secretary
P.153
CITY OF COLUMBIA HEIGHTS
BYLAWS OF PROCEDURES AND DECORUM
I. PURPOSE
These Bylaws of Procedures and Decorum assure an accurate,
timely, and consistent method of developing and maintaining
the various actions related to meetings of the City Council.
They also assure retrieval of documents and data previously
considered and notification of affected individuals and
businesses.
II. PROCEDURES
1. LAW. The City Charter, City Ordinances, and state statutes
governing the City Council shall be supplemeneted by these
Bylaws.
2. GENERAL RULES. In all matters of Parliamentary Procedure,
the Council shall be governed by the latest printed edition of
Robert's Rules of Order, except as addressed in these Bylaws.
3. REGULAR COUNCIL MEETING SCHEDULE RULES. Regular Council
meetings shall be held on the second and fourth Mondays of
each month which are not observed legal holidays. Any regular
meeting which would fall on an observed legal holiday shall be
held on the Tuesday following such observed legal holiday. The
Council may vary this meeting schedule by resolution and may
set such special meetings in the form and manner as prescribed
by Charter.
4. CABLECASTING OF COUNCIL MEETINGS. All regular Council
meetings, being the second and fourth Mondays of each month or
an optional day as set by Council resolution, as well as the
Truth in Taxation Hearing, shall be cablecast on the local
access channel.
5. RECORDING SECRETARY OF THE COUNCIL. The Council may choose
a secretary and such other officers and employees as may be
necessary to serve at its meetings. The Council may designate
any official or employee of the City, except the City Manager
or a member of the Council, to act as Secretary of the
Council.
P.154
III. PRESIDING OFFICER
1. PRESIDING OFFICER. The Mayor shall preside at all meetings
of the Council. In the absence of the Mayor, the Council
President shall preside.
2. RIGHTS OF THE PROCEDURE. The Presiding Officer may speak on
any question, make motions, and second motions. He/she shall
have the power to preserve strict order and decorum at
meetings, enforce the rules of procedure and determine without
debate. (subject to the final decision of the Council on
appeal) all questions of procedure and order.
3. APPEAL TO A RULING. Any member of the Council may appeal a
ruling of the Presiding Officer. If the appeal is seconded,
the member may speak once, solely on the question involved.
The Presiding Officer may explain his/her ruling, but no other
Council member shall participate in the discussion. The appeal
shall be sustained if it is approved by a vote.
IV. AGENDA
1. PREP~~TION. The City Manager is responsible for Council
agenda format and preparation. This includes all items for
consideration, Charter requirements, State law, Bylaws, etc..
These documents shall be distributed as described in Section
1.04 of the City's Procedures Manualo
2. ITEMS FOR CONSIDERATION. All items to be included in the
Agenda or on the_City Manager's Report shall be submitted to
the Ci ty Manager by 4:: 4: 5 P =:m = on the Monday preceding the
meeting date. "Late" items, if approved by the City Manager,
shall be distributed as described in Section 1.04 of the
City's Procedures Manual.
3. ORDER OF BUSINESS. At the hour appointed for regular City
Council meetings, the Presiding Officer shall call the meeting
to order. If a quorum is present, the Council shall then
proceed with its business in the following order which may be
varied by the Presiding Officer:
A. Call to OrderfRoll Call
B. Pledge of Allegiance
C. Public Address of Council on Matters not on Agenda
P.155
D. Commencement of Cablecasting on Television
E. Additions/Deletions to Meeting Agenda
F. Consent Agenda
1) Approval of Minutes from Previous Meeting(s)
2) Routine Items Requiring Limited Deliberation
G. Recognitions, Proclamations, Presentation, Guests
H. Public Hearings
I. Items for Consideration
1) Old Business
2) New Business
3) Other Business
J. Administrative Reports
K. General Council Communications
L. council Executive Sessions
If the Council is to consider an issue regarding pending
litigation or a personnel matter, an Executive Session
may be called. A recess is taken during a regular Council
meeting or prior to adjournment of the Council meeting.
At the conclusion of the Executive Session the regular
Council meeting is reconvened.
M. Adjournment
4. CONSENT AGENDA. Council matters of a routine or non-
controversial nature which need minimal deliberation shall be
placed on the Consent Agenda. A motion to approve the Consent
Agenda shall not be debated. At the request of any Council
member, an item may be removed from the Consent Agenda and
placed upon the regular agenda for debate immediately
following approval of the Consent Agenda. The Consent Agenda
shall only be adopted by an unanimous vote of those Council
members present at the meeting.
~156
5. PUBLIC PARTICIPATION. Members of the public may address the
City Council during:
A. Public Hearings
B. Matters Not on the Agenda. This portion of the meeting
shall be limited to fifteen minutes and individuals shall
be requested to limit their comments to five minutes or
less. If the majority of the Council determines that
additional time on a specific issue is warranted,
discussion on that issue shall be continued under Other
Business at the end of the agenda.
C. Specific issues scheduled on the Agenda but in accordance
wi th IV. 6. of these Bylaws enti tIed "Addressing the
Council."
6. WRITTEN COMMUNICATIONS. All interested parties or their
authorized representatives may address the Council regarding
matters under consideration via written communication. The
City Manager shall place these communications on the Agenda
under "Acknowledgement of Communications to the Council."
V. VOTING
1. PROCEDURE. The votes of the Council members on any pending
ordinance or resolution shall be by voice vote unless any
Council member requests that a roll call vote be taken. The
votes on any motion shall be by voice vote unless any Council
member requests that a roll call vote be taken. The Presiding
Officer shall call for a roll call vote whenever a voice vote
is not clear as to the disposition of the action before the
Council.
2. ABSTENTION. If a Councilmember does not vote, it shall be
recorded as Il~bstain: [name] 9"
3. VOTING ORDER FOR ROLL CALL. The Council Secretary shall
call for the vote in consecutive order beginning with the
Councilmember who is seated to the far right of the Mayor. The
Presiding Officer shall always vote last.
VI RULES OF DECORUH
1. COUNCIL. While the Council is in session, the members must
preserve order and decorum. A member shall neither, by
conversation or otherwise, delay or interrupt the peaceful
proceedings of the Council nor disturb any member while
speaking. A member shall never refuse to obey the orders of
the Presiding Officer.
2. RECOGNITION. No person or Councilmember shall address the
Council without being recognized by the Presiding Officer.
P.157
"
3. DISCUSSION. A Councilmember shall only speak twice on any
question for a maximum of five minutes each time unless
Council consent for additional time is granted.
4. STAFF. City staff members shall observe the same rules of
order and decorum as are applicable to the Council.
5. RELEVANCE TO DEBATE. Councilmembers, staff and citizens
shall confine remarks to the matter under debate.
6. ADDRESSING THE COUNCIL. Each citizen addressing the Council
shall approach the public microphone after being recognized by
the Presiding Officer, where he/she shall state name, address,
subject for discussion and representation. Remarks shall be
limited to five minutes without further consent from the
Council. All remarks shall be addressed to the Council as a
whole and not to any member thereof. No persons other than
Councilmembers and the current speaker shall be permitted to
enter into discussion, either directly or through a
Councilmember, without such declaraton from the Presiding
Officer. Questions of Councilmembers and staff are
equivalently regulated.
7. SPOKESPESONS FOR GROUPS. In order to expedite Council
meetings and avoid repetitious presentations, the Presiding
Officer shall request a spokesperson to address the Council
from a group, and if that group is making multiple
presentations, to limit the number of such spokespersons.
8. MOTION CLOSURE. After a motion has been made or a public
hearing has been closed, no citizen shall address the Council
on the matter under consideration without majority consent
from the Council.
9. CONDUCT. Any Councilmember, staff, or other person
indulging in personal! impertinent, slanderous, profane, loud,
threatening, abusive, or disorderly conduct shall be called to
order by the Presiding Officer. If such conduct continues, the
person may be barred from further audience before the Council.
10. AUDIENCE. No citizen shall engage in applause, stamping of
feet, whistling, yelling or similar demonstrations listed in
VI.9 which disturb the peace and good order of the meeting.
VII. ENFORCEMENT
1. WARNING. Ali persons shall be silent at the request of the
Presiding Officer. If a person persists in disturbance after
receiving a warning, he/she may be ordered to remove
themselves from the meeting. If they refuse to remove
themselves, they will be escorted from the meeting by a police
officer and possibly charged with violation of City Ordinance.
P.158
2. MOTIONS TO ENFORCE. Any Councilmember may move to require
the Presiding Officer to enforce these rules.
3. ADJOURNMENT. In the event that any meetinq is willfullY
disturbed so as to render the order of such meeting unfeasible
and order cannot be restored by removal of the individual(s)
causing the disturbance, the meeting may be adjourned with all
remaining business considered at the next meeting.
4. SPECIAL MEETINGS. If the matter being addressed prior to
adjournment is of such a nature as to demand immediate
attention, the Presiding Officer may call a special meeting.
VIII. WORKSHOP MEETINGS
1. GENERAL. Workshop meetings of the Council may be held at
the call of the City Manager with a notice of seventy-two
hours. No official Council action will be taken at workshop
meetings.
IX ;; ~.MEP_1.s }'_lID RECORDING DEVICES
Cameras, including television and motion picture cameras,
electronic sound recording devices and any other mechanical,
electrical, or electronic recording devices may be used in the
Council Chambers, but only in such a manner as will cause a
minimum of interference with Council proceedings.
x ~ SEPARABILTY
If any portion of the these Bylaws is for any reason held
invalid or unconstitutional by a court of law, such portion
shall be considered a separate and distinct provision and will
not affect the validity of the remaining portions.
P.159
CITY COUNCIL LETTER
Meeting of: November 14, 2005
AGENDA SECTION:
NO:
iC.;l
ORIGINATING DEPARTMENT:
CITY MANAGER'S
BY: LINDA L. MAGEE. j jlJ~
DATE: 'LJrl )
CITY MANAGER'S
APPROVAL
H~
/, /!7ff/ ~
: l~J~1
DATE:
ITEM:
ADOPT ELECTED OFFICIALS OUT OF STATE
TRAVEL POLICY
NO:
As was mentioned during a recent budget work session, a law was passed
during this last legislative session that requires, by January 1, 2006,
the governing body of each statutory or home rule charter city, county,
school district, regional agency, or other political subdivision,
except a town, to develop a policy that controls travel outside the
state of Minnesota for the applicable elected officials of the relevant
unit of government. The policy must be approved by a recorded vote and
specify:
1) when travel outside the state is appropriate
2) applicable expense limits; and
3) procedures for approval of the travel.
The policy must be made available for public inspection upon request
and reviewed annually. Subsequent changes to the policy must be
approved by a recorded vote.
Attached is a policy which was drafted using the League of Minnesota
Cities Model Elected Officials Out-of-State Travel Policy.
Staff recommends approval of the attached policy.
RECOMMENDED MOTION: Move to adopt the attached "Elected Officials Out-of-
State Travel Policy".
COUNCIL ACTION:
P.160
CITY OF COLUMBIA HEIGHTS
ELECTED OFFICIALS OUT-OF-STATE TRAVEL POLICY
The City of Columbia Heights recognizes that its elected officials may at times receive value
from traveling out of the state for workshops, conferences, events, and other assignments. This
policy sets forth the conditions under which out-of-state travel will be reimbursed by the City.
General Guidelines
1. The event, workshop, conference, or assignment must be approved in advance by the
City Council at an open meeting and must include an estimate of the cost of the
travel. In evaluating the out-of-state travel request, the Council will consider the
following:
& Whether the elected official will be receiving training on issues relevant to
the city or to his or her role as the Mayor or as a council member.
. Whether the elected official will be meeting and networldng with other
elected officials from around the countlY to exchange ideas on topics of
relevance to the City or on the official roles of local elected officials.
. Whether the elected official will be viewing a city facility or function that is
similar in nature to one that is cUlTently operating at or under consideration
by the City, where the purpose for the trip is to study the facility or function
to bri..l1g back ideas for the consideration of the full council.
. Whether the elected official has been specifically assigned by the Council to
testify on behalf of the city at the United States Congress or to otherwise meet
with federal officials on behalf of the city.
e Whether the city has sufficient funding available in the budget to pay for the
cost of the trip.
2. No reimbursements will be made for attendance at events sponsored by or affiliated
with political parties.
3. The city may make payments in advance for airfare, lodging, and registration if
specifically approved by the council. Otherwise, all payments will be made as
reimbursements to the elected official.
4. The City will reimburse for transportation, lodging, meals, registration, and
incidental costs using the same procedures, limitations and guidelines outlined in the
city's policy for out-of-state travel by city employees.
DATE OF ADOPTION:
P.161