HomeMy WebLinkAboutOCTOBER 25, 2005
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TOO (763) 706-3692
Visit Our Website at: www.ci.columbia-heights.mn.us
HRA Commissioners:
Bruce Nawrocki
Tammera Ericson Diehm
Dennis Ecklund ,Jr.
Bobby Williams
Bruce Kelzenberg
Patricia Jindra
HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING
7:00 P.M., TUESDAY, OCTOBER 25,2005
P ARKVIEW VILLA, COMMUNITY ROOM B
965 40TH AVENUE, COLUMBIA HEIGHTS, MN
AGENDA
1. CALL TO ORDERJROLL CALL
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A. Approval of Minutes.
MOTION: Move to approve the minutes of July 26, 2005 regular meeting as presented in
writing.
4. REPORT OF MANAGEMENT COMPANY -Housing Administrator
5. RESIDENT COUNCIL MINUTES- Patricia Jindra
6. CITIZEN FORUM (At this time, citizens have an opportunity to discuss with the HRA
items not on the regular agenda. The citizen is requested to limit their comments to five
minutes. Please note, the public may address the HRA regarding specific agenda items at
the time the item is being discussed.)
7. Public Hearin2s
A. Adopt Resolution 2005-04. Approvine: the 2006 Public Bousine: Ae:ency Plan
MOTION: Move to close the Public Hearing.
MOTION: Move to Adopt Resolution 2005-04, a Resolution confirming approval of
the 2006 Public Housing Agency certifications of compliance with the PHA plans and
related regulations.
8. ITEMS FOR CONSIDERATION
A. Adopt Resolution 2005-05. Desie:natine: Depository for the BRA
MOTION: Move to Adopt Resolution 2005-05, a Resolution designating depository for
the Columbia Heights Housing and Redevelopment Authority (HRA).
:
C. Adopt Resolution 2005-07. Approvine: the ACOP Policy for Parkview Villa South
MOTION: Move to Adopt Resolution 2005-07, a Resolution approving the Parkview
Villa South Admissions and Continued Occupancy Policy (ACOP).
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
D. Adopt Resolution 2005-08. Parkview Villa North Lease
MOTION: Move to Adopt Resolution 2005-08, a resolution approving the Parkview
Villa North Housing Lease.
E. Adopt Resolution 2005-09. Parkview Villa South Lease
MOTION: Move to Adopt Resolution 2005-09, a resolution approving the Parkview
Villa South Senior Housing Lease.
F. Emere:encv Pull Cord System-Part 3
MOTION: Move to Approve the removal of the emergency pull cord system at
Parkview Villa North and South.
G. Proposed Manae:ement Fee Increase
MOTION: None- discussion only
H. Adopt Resolution 2005-10. Proposed 2006 Parkview Villa South Bude:et
MOTION: Move to Adopt Resolution 2005-10, a Resolution of the Housing and
Redevelopment Authority in and for the City of Columbia Heights adopting the 2006
Parkview Villa South Budget of $232.707 and recommending this budget to the City
Council for approval.
I. Adopt Resolution 2005-11. Proposed 2006 Parkview Villa North Bude:et
MOTION: Move to Adopt Resolution 2005-11, a Resolution of the Housing and
Redevelopment Authority in and for the City of Columbia Heights adopting the 2006
Parkview Villa North Budget of $402.047 and recommending this budget to the City
Council for approval.
9. ADMINISTRATIVE REPORTS
10. ADJOURNMENT
Cheryl Bakken, Community Development Secretary
H:\HRA Agenda200S\10-2S-200S
The HRA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its
services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to
participate in all HRA services, programs, and activities. Auxiliary aids for handicapped persons are available upon
request when the request is made at least 96 hours in advance. Please call the HRA Secretary at 706-3670 to make
arranJ!;ements (TDDI706-3676 for deaf or hearinJ!; impaired only).
HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING MINUTES OF JULY 26, 2005
CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing & Redevelopment
Authority (HRA) was called to order by Chair, Bruce Nawrocki at 9:31 p.m., Tuesday, July 26,
2005, in the Parkview Villa Community Room B, 965 40th Avenue NE, Columbia Heights,
Minnesota.
ROLL CALL
Commission Members Present: Bruce Nawrocki, Tammera Ericson Diehm, Bobby Williams,
Dennis Ecklund Jr., Patricia Jindra, and Bruce Kelzenberg
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
Approval of Minutes
MOTION by Williams, second by Jindra, to approve the minutes from April 26, 2005, regular
meeting as presented in writing. All ayes. Motion Carried.
REPORT OF MANAGEMENT COMPANY
Welke stated in April, May and June the North building had no vacancies and the south building
having only one. In April the waiting list numbers continued to rise. For May the police calls
where a little higher. At the May Resident Council meeting there were sixty three residents in
attendance, it was voted on to see how many were interested in getting a reduced rate for their
cable tv, which 52 residents weren't interested. Welke asked if Nawrocki wanted her to look into
this more. Nawrocki stated he would look into it, through the City contract.
Welke stated in June a PHAS inspection was preformed and we received a score of 86. The
physical score was the lowest. Maintenance man, Terry Bush made a list of things to fzx after the
inspection and made most of the repairs within 24 hours.
Williams stated 86 out of 100 is about a B+, which he felt was a grade to be proud of Jindra
asked if the score was down from last year. Welke stated the physical score was down but
everything else went up. Nawrocki asked if they inspected each unit. Welke stated this
inspection was more for the common areas, equipment and that the HUD computer selects
approximately 1/3 of the units to inspect. Nawrocki stated hefelt disappointed in the
management of the building, and that Walker hasn't done their job.
RESIDENT COUNCIL MINUTES
Jindra stated the residents will be holding their Bazaar in September and would like some
support by helping sell some tickets for the event or attending. Bakken stated she has submitted
an advertisementfor the Heights Happenings September issue.
CITIZENS FORUM
Marilyn Beers, Unit 124 stated she has lived at Parkview for 15 months without using her
shower, there was 9 inches of mold on the walls and that the former resident let her cat live
under the bathroom sink, so it smells of cat urine, and wanted the board to know that she moved
Housing & Redevelopment Authority Minutes
July 26, 2006
Page 2 of5
out today. Welke stated the maintenance man and her checked it out and found mold in the walls
and an odor in the pipes, but can't figure out where it is coming from.
Nawrocki asked if anyone else has any experience with mold issues that could look at this. Fehst
stated he would have the City Building Official look at this tomorrow and if he can't figure out
where it is coming from, we will see that staff hires someone that can.
ITEMS FOR CONSIDERATION
Set Public Hearine: for the 2006 Public Housine: Authority (PHA) Plan Review
Welke stated the PHA plan is the HUD budget. HUD requires a forty-five day period review
period to allow for public input. The plan will be available for review at the Library, City Hall
and at Parkview, along with a copy being sent to Anoka County for their review. At this time,
staffis recommending setting a public hearingfor Tuesday, October 25th.
Motion by Williams, second by Kelzenberg, to set a Public Hearing date of Tuesday, October 25,
2005, at 7:00 p.m. at Parkview Villa for the purpose of receiving public input on the 2006 Public
Housing Authority (PHA) Plan. All ayes. Motion Carried.
Elevator Contract
Welke stated the elevator contract expired on October 31st, 2004, she went out for bids, has
received good response time with Schindler Elevator Service so she would recommend approving
the contract with them. Also the City attorney, Jim Hoeft the Schindler agreement was changed
on page 4 to eliminate the term paragraph.
Nawrocki stated he felt we should use the low bidder. Streetar stated this is a service contract, so
essentially it is a quote, not a bid. Ericson Diehm asked what the differences between the bids
were, and if Walker has had any experience with Schindler. Welke stated the only difference was
Minnesota Elevator did not charge for a call after hours and the other two did. Lisa Toms stated
they have not had any experience with Schindler.
Kelzenberg stated he was concerned that in the past she wasn't happy with Schindler. Welke
stated she did have issues with them, but after contacting their representative they have been
very cooperative.
Nawrocki asked what the present monthly charge is. Welke stated she didn't know as we haven't
had a contract since November and that we will have to back pay Schindler after an agreement
has been signed.
Motion by Jindra, second by Williams, to approve the Minnesota Elevator in the amount not to
exceed $724.00 per month.
Ericson Diehm stated she was concerned that Minnesota Elevator is located out of Mankato and
would be worried about how quickly they could get here. Streetar asked Welke if they have a
local office in the cities. Welke stated she did not know. Williams stated he would have a
Housing & Redevelopment Authority Minutes
July 26, 2006
Page 3 of5
problem votingfor Minnesota Elevator for the same reason Ericson Diehm stated.
Motion by Ericson Diehm to approve the elevator contract with Schindler Elevator due to the
fact that Minnesota Elevator isn't a local company and felt they would not provide adequate
service. Nawrocki stated her motion was not appropriate as we already have a motion on the
floor. Motion was not voted on.
Amended Motion by Williams, second by Kelzenberg, to amend the current motion on the floor
with the stipulation of 4-hours weekdays, or 12-hour service on weekend, made apart ofthe
requirements. All ayes. Motion Carried.
Upon Vote for Original Motion: Ecklund-nay, Williams-nay, Jindra-nay, Kelzenberg-nay,
Ericson Diehm-nay, and Nawrocki-aye. Motion Failed.
Motion by Ericson Diehm, second by Williams, to approve the contract with Schindler Elevator
Service as presented to the board tonight.
Upon Vote: Ecklund- aye, Williams- aye, Jindra- aye, Kelzenberg- aye, Ericson Diehm- aye,
Nawrocki-nay. Motion Carried.
Lead Base Paint Inspection
Welke stated HUD requires a Lead Base Paint test done on Parkview Villa, which staff did not
find any documents stating the last time it was done. Therefore, after consulting with our HUD
representative, it was determined we need this completed in August in order to comply with HUD
standards, so bid proposals were obtained to perform the inspection. Three bids were received:
Midwest Environmental Consulting LLC in the amount of $2, 805; Angstrom Analytical Inc. at
$4,200 and Techtron at $5,640. Staffrecommends approval of the lowest bidfrom Midwest
Environmental.
Motion by Williams, second by Kelzenberg, to approve the low bid from Midwest
Environmental Consulting LLC not to exceed the amount of$2,805.00. All ayes. Motion
Carried.
Ericson Diehm stated now that we have Walker Managing this building, we wouldn't assume
that she should be knowledgeable of this type of equipment, but would hope that someone at
Walker would help her.
Common Area Policies
Welke stated this policy was developed by Dennis Ecklund and her, the policy was necessary as
there are continued amounts of plants appearing and not being taken care of on the lobby floors
near the elevator. There has also been a new coffee club formed, which meets Monday through
Friday and with the new carpet they wanted to make a rule for open containers to prevent stains
or spills and some other issues dealing with trash chute areas.
Housing & Redevelopment Authority Minutes
July 26, 2006
Page 4 of 5
Ecklund stated with this policy the person bringing the plant down, would be responsible to
Water, and take care of it.
Motion by Ecklund Jr., second by Kelzenberg, to approve the Common Area Policy for
Parkview Villa. All ayes. Motion Carried.
Pull Cord System Part 2
Welke stated since the December meeting there has been consistent problems with the emergency
pull cord system, we spent a total of $3,891.69 trying to repair the existing problem and the
contracted company has not been able to determine what the problem is, she brought this to the
attention of our HUD representative, Lucy Beckwell, which felt it would be in the residents best
interest to disable the entire system until the HRA board could vote on what to do as the cost to
repair the entire system would be endless. Inspectors have recommended a wireless system
would be the most reasonable and quickest response system to use.
Nawrocki asked ifHUD wouldfund the new system. Welke stated she askfor funding, which
they refused.
Welke stated she had Lifeline, Health East Health Alert, and the Anoka County Sheriff's Office
come out and present there systems, which not vary many residents attended, however, Anoka
County gave out approximately 30 free cell phones to residents that wanted them and went
through the training with her.
Nawrocki asked if the cell phone ties into a main base system. Ericson Diehm stated it works
just like any regular cell phone, where it recognizes the closest emergency facility.
Motion by Williams, second by Jindra, to direct Welke contact the Sheriff's office to look into
getting more emergency phones, educating more residents and bringing this before the resident
council to advise the residents. All ayes. Motion Carried.
Jeff Diehm stated the FCC regulates that when you dial 911, they have to direct that call through
the cell service. Nawrocki asked what about people that are speech impaired. Welke stated she
didn't think there were any residents in the building that were speech impaired.
Discussion on Revisions of Admission and Continued Occupancy Policies
Attorney, Bob Alsop, Kennedy & Graven stated he has been working on updating the Lease and
A COP for both the North and South buildings per the board's request. The purpose of the
review was to: 1) insure compliance with Federal and State laws; 2) eliminate ambiguities or
inconsistencies among the documents; 3) implement the board's decision to change the tenant
eligibility criteria for Parkview Villa South; and 4) incorporate provisions to assist in the
operation of the buildings and enforcement of the lease provisions.
The changes for the South building were as follows: 1) eliminate unnecessary public housing
provisions as it is not a subsidized building; 2) revised the tenant eligibility criteria to
Housing & Redevelopment Authority Minutes
July 26, 2006
Page 5 of5
exclusively limit the building to persons who are 55 years of age and older, which qualifies the
building for elderly persons under the state and federal law and exempt from claims of
discrimination based on age or family status; 3) revise the lease by a) adding provision to avoid
waiving lease violation by acceptance of rent by the HRA, b) added severability clause to avoid
illegal contract upon discovery of unenforceable lease provision, c) added provision requiring
tenants cooperation with implementation of lease requirements, d) revised various provisions to
consist with applicable laws, and e) added provision allowing HRA to collect attorneys' fees and
costs associated with successful eviction or collection proceedings against a tenant; and 4) re-
formatted the lease to improve clarity.
The changes for the North building are: 1) revised the lease to include mandatory one year
renewal period for the lease term; 2) added provision allowing legal profit making activities in
the unit with the consent of the HRA; 3) clarified and revised notification requirements for
additional occupants or guests to stay in the unit; 4) added provision outlining HRA 's obligation
to advise tenant of any adverse action with any related grievance rights; 5) revised provisions
related to criminal activity to coincide with Federal regulations and to avoid confusion on
tenants responsibilities; 6) reviewed all tenant obligations under the Federal regulation and
confirmed inclusion of such obligations in the lease; 7) added provision outlining tenant rights if
unit is rendered uninhabitable; and 8) added provision advising tenant of their right to review
tenant file in connection with a lease termination.
Alsop recommended not having a resident on the grievance committee, there should be a single
hearing officer for the both the south and north buildings. Nawrocki stated he felt residents
should not feel afraid to come to the HRA board if they have a grievance issue. Ericson Diehm
stated sometimes there maybe a difficult resident that staff may need to terminate their residency
immediately and then there is the other issue of someone that is being wrongfully accused and
would need someone outside of the building to determine if the acquisition is appropriate or not.
The consensus of the board was to make the grievance clause for both the north and south the
same.
Alsop stated he would continue working on the A COP policy, enter the changes and would have
it to residents and the public for review prior to coming before the board.
ADMINISTRATIVE REPORTS- NONE
ADJOURNMENT
Chair, Nawrocki adjourned the meeting at 11 :06 p.m.
Respectfully submitted,
Cheryl Bakken
Recording Secretary
H:\HRAMinutes 2005\7-26-2006
Date:
TO:
FROM:
RE:
August 17, 2005
Cher
Dana Welke, Housing Manager
July 2005 Management Report for Parkview Villa
Parkview Villa
· There were 7 police calls for the month of July. 1 for medical, I for noise (unit
number not listed), 1 for 911 hang up, I suicide attempt, I found property, I
public assistance, and 1 for accident mv pd.
Move outs:
115-2BR- 02/01/05 transferred Ibr
119-1BR- 07/31/05 passed away
124-1 BR - 07/31/05 alternate housing
WAITING LIST
15 applicants for Parkview Villa North (resident C.H.)
00 applicant for Parkview Villa North (employed in C.H.)
45 applicants for Parkview Villa North (non-resident)
09 applicants for Parkview Villa South (resident C.H.)
08 applicants for Parkview Villa South (non-resident)
03 applicants for Parkview Villa South 2BR (resident)
03 applicant for Parkview Villa South 2BR (non-resident)
Occupancy (please note this is current)
Parkview Villa- North is 101 out of 101 (no vacancies)
and South is 43 out of 45
one is vacant per Management approval and
one is vacant due to a 60-day notice required
Move ins:
open waiting for ACOP
119- Sept. 1,2005 (60day notice)
124- Sept. 1, 2005
MISC.
From the last HRA meeting it was asked that Management obtained cell phones
for all residents, in place ofthe emergency pull cords. Management called the
County and forwarded the information given to us to the City, as the County would
not be able to help with this volume and recommended that the Columbia Heights
Fire Department should get involved. This information has also been forwarded to
the Fire Department Chief (Gary) and hopefully we can find a way to get some more
together.
The grill for the residents that was purchased by the resident council was placed
in the ground on August 16th. It will need a couple of days to cure hard prior to the
actual grill part being placed on the top.
Lead Base Paint inspection is scheduled for the week of August 22 - August 26,
2005. They will complete this inspection for all Common areas and go into 25 units.
Date:
TO:
FROM:
RE:
September 15, 2005
Cher
Dana Welke, Housing Manager
August 2005 Management Report for Parkview Villa
Parkview Villa
· There were 5 police calls for the month of August. I for medical, 1 for use of
force, I for property damage and 2 for theft.
WAITING LIST
14 applicants for Parkview Villa North (resident C.H.)
00 applicant for Parkview Villa North (employed in e.H.)
47 applicants for Parkview Villa North (non-resident)
08 applicants for Parkview Villa South (resident C.H.)
11 applicants for Parkview Villa South (non-resident)
03 applicants for Parkview Villa South 2BR (resident)
01 applicants for Parkview Villa South 2BR (non-resident)
Occupancy (please note this is current)
Parkview Villa- North is 101 out of 101 (no vacancies)
and South is 44 out of 45
Move outs: Move ins:
115-2BR- 02/01/05 transferred Ibr open waiting for ACOP
309-1BR- 09/30/05 nursing home 10/01/05 scheduled
219-1BR- 09/30/05 nursing home 10/01/05 scheduled
223-1BR- 10/31/05 alternate housing 11/01/05 currently calling
801-1BR- not confirmed to vacate yet, possible 10/31/05
MISe.
The collection of cell phones to replace the emergency pull cord system in the
building will be a topic of discussion for the next HRA meeting. We need to vote on
to keep the system and/or remove it prior to the next REAC inspection. The
information for obtaining the cell phones for all residents was passed on to the City of
Columbia Heights Police Department and Management is still waiting for a response
on that matter.
We have decided to continue the Grass Roots meetings with the residents; this
will take place on the 1 st Wednesday of each month at 1 :30pm.
Winter preparations are now in start mode. The snow proposals are starting to
come in and Management will continue with services by the lowest bid.
Date:
TO:
FROM:
RE:
October 18, 2005
Cher
Dana Welke, Housing Manager
September 2005 Management Report for Parkview Villa
Parkview Villa
· There were 8 police calls for the month of September. 2 for medical, 2 for found
animal, I for extra patrol, 1 for compliance check, 1 for noise and I for alarm.
WAITING LIST
14 applicants for Parkview Villa North (resident C.H.)
00 applicant for Parkview Villa North (employed in C.H.)
47 applicants for Parkview Villa North (non-resident)
08 applicants for Parkview Villa South (resident C.H.)
11 applicants for Parkview Villa South (non-resident)
03 applicants for Parkview Villa South 2BR (resident)
01 applicant for Parkview Villa South 2BR (non-resident)
Occupancy (please note this is current)
Parkview Villa- North is 101 out of 101 (no vacancies)
and South is 44 out of 45
Move outs: Move ins:
115-2BR- 02/01/05 transferred Ibr open waiting for ACOP
804- 1 BR -10/31/05 alternate housing 11/01/05 filled
223-1BR- 10/31/05 alternate housing 11/01/05 filled
801-1BR- not confirmed to vacate yet, possible
508- IBR- 11/30/05 relocation 12/01/05 filled
Maintenance:
46 work orders were completed in the month of September. Special projects are a
pre-REAC inspection a floor at a time and completing any repairs and vent cleaning as he
goes. Clean up from the storm, the module on the fire doors was damaged. 2/3 of the
North building hallways have been painted by maintenance when time allows, in effort to
save on the budget, instead of calling in a contractor. Both buildings have been
shampooed in the hallways last month in efforts to maintain the carpets by maintenance.
MISC.
The collection of cell phones to replace the emergency pull cord system in the
building will be a topic of discussion for the next HRA meeting. We need to vote on
to keep the system and/or remove it prior to the next REAC inspection. The
information for obtaining the cell phones for all residents was passed on to the City of
Columbia Heights Police Department.
RESIDENT COUNCIL MEETING MINUTES OF AUGUST 8, 2005
President Dennis Ecklund Jr. called the meeting to order at 7:00 pm.
Plede:e of Allee:iance
Everyone sang Happy Birthday to 3 residents with birthdays.
Ecklund introduced Pam Dickmeyer, R.N. from Crestview who brought information on new home care
programs. Rather than 2 hour visits from a nurse or home aide, the new program will be 30 minute visits.
Old rate was $120 to $200 per nurse visit, $50 to $100 per home aide and the new will be 30 minute visits at
$34.25 for nurse and $15.50 for a home aide. Must be 62 years old and a Columbia Heights or a Hilltop
resident. Crestview received a grant for a 2 year duration and must be scheduled 5 days per week. Doctors
okay before fulfilling services. These services do not replace medicare and maybe covered under some
insurances. Registered nurse will set up meds, injection assessments and the aide will provide bathing help,
change dressings, prepare meals, clean up, errands and drug or grocery shopping. A packet containing
information plus business cards was left for interested residents plus 2 trays of cookies.
Secretary's Report- John Super gave it. He read the minutes from last months meeting, which stated 54
residents were present.
Treasurer's Report- Jackie Osvak stated in checking there is $4,081.52 , savings $2,172.12 and Bingo
$80.25.
Manae:ers Report
· Reminded residents of the Picnic on August 19th at 5:30 pm with entertainment starting at 6:30 pm.
· Staff found graffiti on wall by the Library in black magic marker. Everyone is urged to see and
report anyone doing this.
· Staff cannot tell anyone about the name of a person taken out of the building by ambulance, as it is
privileged information.
· Vending machines have been repaired.
Welcome Committee - new residents in Unit 507 and 205.
Sunshine Committee- they sent out 3 cards; to Mrs. Fife, Evans and Peterson.
Entertainment Committee- Bill Cross stated there will be a Pig Roast put on by VFW with 30 free tickets,
to be held in September. On September 7th, resident council picnic.
Old Business
· Residents asked to volunteer to keep up flower bed in parking circle.
New Business
· Terry White and Mary Milsten to get Merit Awards
Drawings for $5.00 cash prize were held; Darlene Miller, Dorothy Shaffer, Bill Cross, and Vem Hanson.
Meeting Adjourned
Respectfully Submitted,
Pat Jindra, EDAlHRA Commissioner
RESIDENT COUNCIL MEETING MINUTES OF SEPTEMBER 12, 2005
John Super, Secretary, started the meeting with story time.
President Dennis Ecklund Jr. called the meeting to order at 7:00 pm.
Plede:e of Allee:iance
Ecklund asked for three volunteers to bake 3 dozen cookies for the Bazaar. Three ladies volunteered.
Ecklund then brought to everyone's attention the rules must be made for using the grill. Residents must sign
up for time requested for use plus agreeing to clean up area after use. This was put into a motion and voted
on and approved.
Ecklund requested management provide a barrel for waste. Welke agreed.
Secretary's Report- was approved.
Treasurer's Report- Jackie Osvak stated in checking there is $5,090.81 , savings $2,172.12.This includes
monies from raffle sales for Bazaar.
Manae:ers Report
· Reminded residents when after hours problems arise, do not call Joe Goodman or Caretakers, but use
after hours phone number.
· Grass roots program to be held first Wednesday of the month at 1: 30 pm til 2: 30pm. This is program
for residents to talk with dana.
Ecklund asked Welke iflocks on apartments are being changed, when tenant moves out, and before new
tenants move in. Welke stated that she is talking to locksmith and in the future it will be done.
Residents asked what can be done about circle at front with flag and pole, and the planting and care for
plants. Dorothy Schafer and Marian Johnson, did excellent job for past years, but now are unable to
continue. Jindra suggested she could ask the City or local gardening group to volunteer services. Resident
Council will pay for bulbs, plants, soil, etc. Possibly scouts, Camp Fire, 4H groups could share in
Community Service.
Welke asked for a moment of silence for victims of Hurricane Katrina.
Welcome Committee - one new resident- Donald Bennington, Apt. 115.
Sunshine Committee- cards were sent to hospitalized residents and $5.00 each.
Entertainment Committee- Bill Cross gave an update on the Bazaar plans, and is scheduling committee
meetings for September 14th and 28th. Ron Schumacher said Bingo on Sunday after football televised games
$2.00 for 10 games of bingo.
Old Business
· Saturday evening church service to follow 6 to 6:45pm potluck supper and everyone is invited.
New Business
· Resident asked if everyone could be seated at dinners. Then one table at a time be served rather than
a long line. Everyone agreed.
Drawings for $5.00 cash prize were held; Millie Scott, Jean Harshberger, Helen Smith and Sean Swen.
Meeting Adjourned
Respectfully Submitted,
Pat Jindra, EDNHRA Commissioner
RESIDENT COUNCIL MEETING MINUTES OF OCTOBER 10,2005
President Dennis Ecklund Jr. called the meeting to order at 7:00 pm.
Pledee of AlIee:iance
Ecklund thanked everyone who helped make the bazaar a success. Halloween Bingo will be October 28th.
Secretary's Report- was approved.
Treasurer's Report- Jackie Osvak stated in checking there is $4,192.00 , savings $2,179.71. The Bazaar
totals were: White elephant $310.40, Bakery $350.20, Crafts $326.75, Kitchen 269.60, Raffle Tickets $1,768
Manaeers Report
· Reminded residents to bring recyclables to downstairs bin. If they aren't able to, ask for help. Terri
W. offered assistance.
· Denny's wish list item for automatic door opener to garage. This item is being considered. It is very
expensive $2,995. Some residents offered to donate to help with costs.
· Dana stressed again, that residents use emergency numbers posted in fuse box, page number please.
· Small items have been missing from Community Room B. Please if you need help, ask for it.
· In the month of September, 46 work orders have been taken care of in 4 to 8 hours. This is down
from last month of 75 work orders.
· Coffee time will last until 9:30 or 10:00 p.m.
· A new cabinet will be installed to keep cups and etc. It will look neater that way.
· If residents can't empty kitty litter, please call her for help.
Welcome Committee - one new resident- Eleanor Franzen.
Sunshine Committee- cards were sent to 3 residents
Entertainment Committee- Bill Cross gave an update on the Bazaar.
Old Business- none
New Business
· Resident asked if everyone could be seated at dinners. Then one table at a time be served rather than
a long line. Everyone agreed.
Drawings for $5.00 cash prize were held;Wm Potts, Carol Hendrix, Helen Winter, Irene Westlund.
Meeting Adjourned
Respectfully Submitted,
Pat Jindra, EDAIHRA Commissioner
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
M f f 0 t b 25 2005
ee In 0: coer ,
AGENDA SECTION: Public Hearing ORIGINATING EXECUTIVE
NO: 7-A DEPARTMENT DIRECTOR
HRA APPROVAL
ITEM: Adopt Resolution 2005-04, Approving BY: Dana Welke BY:
the HUD 2006 Public Housing Agency DATE: October 25, 2005
Plan
BACKGROUND The Quality Housing and Work Responsibility Act of 1998 requires all Housing
Authorities to prepare an Agency Plan each year. Staffhas completed the draft: copy of the Columbia
Heights Agency Plan for the public to review. A summary of the Plan's contents and a full copy of
the draft plan with attachments and supporting documents has been available for review by the public
at the central administrative office of the Columbia Heights HRA since the end of August. The
Parkview Villa Resident Advisory Board, as well as Anoka County, has been sent the Plan for
comment. To date no public comments have been received.
HUD requires a variety of components and documents to be incorporated into the plan. They include
a mission statement, goals and objectives of the agency, an executive summary, statements of needs
and resources, and numerous policy statements. The HRA Board should note that the FY2006 CFP is
included in this plan. Next year, there are a number of smaller projects that will be completed, as
listed on pg.12. There will still be one floor of apartment modernization done using FY2005 CFP
funds, as well. The HUD required forty-five day review period to allow for public input has been
satisfied. After the Public Hearing on October 25, 2005 the HRA Board can make any final
modifications to the plan and authorize staff to submit the final document to HUD. The entire
document has been generated by electronic transmission and downloaded through the HUD web page
REAC System. The primary emphasis of that plans are to identify quantifiable measure of success in
reaching their objective over the course of the plan.
RECOMMENDATION: The staff is recommending that the HRA Board open and close the Public
Hearing, make amendments to the plans if needed, and adopt HRA Resolution 2005-04, that being
Resolution of the Columbia Heights- Housing and Redevelopment Authority confirming approval of
the Public Housing Agency Certifications of Compliance, with the PHA Plans and related regulations,
and authorizing it's submission to HUD.
RECOMMENDED MOTION: Move to close the Public Hearing.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2005-04, there being
ample copies available to the public.
RECOMMENDED MOTION: Move to Adopt Resolution 2005-04 of the Columbia Heights
Housing and Redevelopment Authority (HRA) confirming approval of the 2006 Public Housing
Agency certifications of compliance with the PHA plans and related regulations, and authorizing it's
submission to HUD.
IHRA ACTION:
HRA RESOLUTION 2005-04
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING &
REDEVELOPMENT AUTHORITY BRA CONFIRMING APPROVAL OF THE
2006 PUBLIC HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE,
WITH THE PHA PLANS AND RELATED REGULATIONS.
WHEREAS, The Department of the Housing and Urban Development has
requested that Public Housing Agencies submit a certification in regard to Public
Housing Agency Compliance with the PHA Plans and related regulations; and
WHEREAS, such Certification also requires the formal approval of the Board of
Commissioners;
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of
the Columbia Heights Housing & Redevelopment Authority that the attached Appendix
Public Housing Agency Certifications of Compliance with the PHA Plans and related
regulations is hereby approved.
ADOPTED THIS
day of
,2005.
MOTION BY:
SECONDED BY:
AYES:
NAYS:
Chair- Bruce Nawrocki
Attest by:
Cheryl Bakken, Assistant Secretary
COLUMBIA HEIGHTS HOUSING AND REDEVELPOMENT AUTHORITY (HRA)
NOTICE OF PUBLIC HEARING;
PHA AGENCY PLAN;
DRAFT AVAILABLE FOR REVIEW
The Columbia Heights Housing and Redevelopment Authority (HRA), serving as Public
Housing Authority (pHA) has drafted and Agency Plan, as required by the federal
housing law for FY2006. The HRA's Board of Commissioners will hold a Public
Hearing on the draft Agency Plan FY2006 on:
Tuesday, October 25, 2005 at 7:00 PM
965 40th Ave NE
Columbia Heights, MN 55421
A summary of the plans contents and full copy of the draft plan with attachments and
supporting documents are available for review by the public at the Central Administrative
Office of the Columbia Heights HRA, 590-40th Avenue NE., Columbia Heights,
Minnesota.
Comments on the draft Agency Plan ma be submitted any time before the public hearing
to:
Columbia Heights Housing and Redevelopment Authority
590-40th Ave NE
Columbia Heights, MN 55421
For more information or to receive a copy of the Agency Plan summary by mail, please
contact Community Development Department at 763-706-3670.
~I.
. .
-
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newspapers
AFFIDAVIT OF PUBUCAnON
STATE OF MINNESOTA)
55.
COUNTY OF HENNEPIN)
Richard Hendrickson. being duly sworn on ~n oath states or affirms that he is
the Chief Financial Officer of the newspaper known as Sun Focus. and has full
knowledge of the facts which are stated below.
(A) The newspaper has complied with all of the requirements constituting qualifi-
cation as a qualified newspaper, as provided by Minn. Stat. ~ 331A.02,
~ 331 A.07, and other applicable laws, as amended.
(B) The printed public notice that is attached, was cut from the columns of said
newspaper, and was printed and published once each of ~ weeks; it was
published on Thursday, the 18 day of August , 2005, and was
published again on Thursday, the 8 day of September ,2005,
and was published again on Thursday, the 22 day of September ,
2005; and printed below is a copy of the lower case alphabet from A to Z,
both inclusive, which is hereby acknowledged as being the size and kind of
type used in the composition and publication of the notice:
~~"jkJmoo_...."
By: ('
Title: CFO
:
Subscribed and sworn to or affirmed before me
on this 22 day of September . 2005.
NIl::t~~
e MARY ANN CARLSON
NOTARY PU8UC - "'4ESOTA
MY OClUMl8Sl0N EXPIRES 1-31-(11
RATE INFORMATION
(1) Lowest classified rate paid by commercial users $ 2.85 per line
for comparable space
(2) Maximum rate allowed by law for the above matter $ 6.20 per line
(3) Rate actually charged for the' above matter
$ .99 oer line
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: COLUMBIA HEIGHTS HOUSING AND
REDEVELOPMENT AUTHORITY (HRA)'
, " HOTlCE.9F PUBLIC H~;,~,,;
iMl'AGENCY PLAH'~'.f' ,t~. .
.' '. DRAn AVAILABLE FOR ReViEW>;
,'i~~ c~~~t;r:r~t:~g':~d
RedeveIopm8nt AUthOrIty (HRA). seMng as
the Public: Houalng Authority (PHI.) has
. drafted an 'Agency Plan, 88 I8qUired by \he
federal housing laW for FY2006. The HRA's
. Board.of Commlaloners wlI hold a PubIc
. Hearing ont!l8 draft Agency Plan FY2008
On: ,TUlIIday, Oc*lber 25,2004 lit 7:00 PM.
. AI 965 40lh AVI HE., CoUnbla HeIFtS, MN
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A aurnmaIy of the plana contenla and full
copy of \he draIt plan wIlh dachnenla and
lupportlng documents are available for
review by the public at the Centra'
, Administrative Office of the Columbia
Heights HRA, 590-4Oth Avenue HE.,
:;,~,~,,~.}..:: :t'.
: CcirniilenIi On \he draIt Agetraf PI8n may be
" aubmItted 11ft time before \he pubic '-lng
to: . . Columbia Heightl Houli~ and
. RedM/opment Aulhority 5lJO.4Olh Ave NE
" ColumbIa HeIghla. MN 55421 .' ~ ~ ,,', .'
4.:~"!-:"...~~'....:;:",;""...t.;.;~.~;.<:.' 'l.!Il'..,' .:. ..;:-c.;''('':~'' :
~Foimor"lirormatlon Or 10 ... a copy of
"lie '~' Plenaumm8ry by'RIII, pIeue
.tcontact ,..: Community . Develo"ment,
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", ~~18. Scipt. 8122, 2Oos)f2J PHA PI8n
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-
'I ""
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
Certification by State or Local Official of PHA Plans Consistency with
the Consolidated Plan
I,
Matk Ulfers
the Dokota County CDA Executive Director certify
that the Five Year and Annual PHA Plan of the
Columbia Heights HRA
IS
consistent with the Consolidated Plan of
Dakota County
prepared
pursuant to 24 CFR Part 91.
Y\ ~ VJJl " I b ---61 --0
Signed / Dated by APpr~Priatetate or Local Official
Certification by State and Local Official ofPHA Plans Consistency with the Consolidated Plan to Accompany the HUD 50075
OMB Approval No. 2577-0226
Expires 0313112002
(7/99)
Page I of I
PHA Plans
u.s. Department of Housing and
Urban Development
Office of Public and Indian
Housing
OMB No. 2577-0226
(exp. 05/3l /2006)
Streamlined Annual
Version
This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added anew
section SA to the U.S. Housing Act of 1937 that introduced 5-year and annual PHA Plans. The full PHA plan provides a ready source
for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services,
and informs HUD, families served by the PHA, and members of the public of the PHA's mission and strategies for serving the needs
oflow-income and very low-income families. This form allows eligible PHAs to make a streamlined annual Plan submission to HUD
consistent with HUD's efforts to provide regulatory relief for certain types of PH As. Public reporting burden for this information
collection is estimated to average 11.7 hours per response, including the time for reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect
this information and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.
Privacy Act Notice. The United States Department of Housing and Urban Development, Federal Housing Administration, is
authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations
promulgated there under at Title 12, Code of Federal Regulations. Information in PHA plans is publicly available.
Streamlined Annual PHA Plan
for Fiscal Year: 2006
PHA Name: Columbia Heights Housing
& Redevelopment Authority
NOTE: This PHA Plan template (HUD-50075-SA) is to be completed in accordance with instructions
contained in previous Notices pm 99-33 (HA), 99-51 (HA), 2000-22 (HA), 2000-36 (HA), 2000-43
(HA), 2001-4 (HA), 2001-26 (HA), 2003-7 (HA), and any related notices BUD may subsequently issue.
fonn HUD-50075-SA (4/30/2003)
Columbia Height Housing and Redevelopment Authority
MNI05
2006
Streamlined Annual PHA Plan
Agency Identification
PHA Name: Columbia Heights Housing & Redevelopment Authority
PHANumber: MNI05
PHA Fiscal Year Beginning: (01/2006)
PHA Programs Administered:
DPublic Housing and Section 8 DSection 8 Only
Number of public housing units: Number of S8 units:
Number ofS8 units:
[8JPublic Housing Only
Number of public housing units:
DPHA Consortia: (check box if submitting a joint PHA Plan and complete table)
Participating PHAs PHA Program(s) Included in Programs Not in # of Units
Code the Consortium the Consortium Each Program
Participating PHA 1:
Participating PHA 2:
Participating PHA 3:
PHA Plan Contact Information:
Name: Walter R. Fehst
TDD: (763) 706-2806
Phone: (763) 706-3610
Email (ifavailable):walt.fehst@ci.columbia-heights.mn.us
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by contacting:
(select all that apply)
[8J PHA's main administrative office IZI PHA's development management offices
Display Locations For PHA Plans and Supporting Documents
The PHA Plan revised policies or program changes (including attachments) are available for
public review and inspection. IZI Yes D No.
If yes, select all that apply:
IZI Main administrative office of the PHA
[8J PHA development management offices
o Main administrative office of the local, county or State government
o Public library 0 PHA website 0 Other (list below)
PHA Plan Supporting Documents are available for inspection at: (select all that apply)
IZI Main business office of the PHA IZI PHA development management offices
Page 2 ofl6
fonn HUD-SOO7S-SA (0413012003)
Columbia Height Housing and Redevelopment Authority
MN105
2006
o Other (list below)
Streamlined Annual PHA Plan
Fiscal Year 2006
[24 CFR Part 903.12(c)]
Table of Contents
[24 CFR 903.7(r)]
Provide a table. ()t'~#tents lot me PIari,iItcludipg..;ijiplicable~dditional reg~~tnents\ and a list of supporting .
d()Cuments avaQ~1:i~\[~rpub.Ucii1spect19n: 0.",::' .' ". . . ..... .
A. PHA PLAN COMPONENTS
o I. Site-Based Waiting List Policies
903.7(b)(2) Policies on Eligibility, Selection, and Admissions
~ 2. Capital Improvement Needs
903.7(g) Statement of Capital Improvements Needed
o 3. Section 8(y) Homeownership
903.7(k)(1)(i) Statement of Homeownersbip Programs
o 4. Project-Based Voucher Programs .
o 5. PHA Statement of Consistency with Consolidated Plan. Complete only ifPHA has
changed any policies, programs, or plan components from its last Annual Plan.
[gI 6. Supporting Documents Available for Review
~ 7. Capital Fund Program and Capital Fund Program Replacement Housing Factor,
Annual StatementJPerformance and Evaluation Report
~ 8. Capital Fund Program 5- Year Action Plan
9. Attachments:
a. Surface and Underground Parking Policy
b. Internal Transfer Policy
c. Community Room Agreement and Policy
d. Underground Parking Garage Access Policy
e. Common Area Policies
B. SEPARATE HARD COPY SUBMISSIONS TO LOCAL HUD FIELD OFFICE
Form HUD-50076, PHA Certifications of Compliance with the PHA Plans and Related Regulations:
Board Resolution to Accompanv the Streamlined Annual Plan identifying policies or programs the PHA
has revised since submission of its last Annual Plan, and including Civil Rights certifications and
assurances the changed policies were presented to the Resident Advisory Board for review and comment,
approved by the PHA governing board, and made available for review and inspection at the PHA's
~princi aloffice;. j;.""':%1;-w...<.".....v...~. ., .".1r....".."....-.
: .Q.. " >; .g';..l;M~?1Triiti~i;;~h....i.+&I~t'Uha'Rta
~ '" . -> ~..~y~~~~~~J$",,~~r, _ MHiLti1.w~~l'..~~,....,_..
Form HUD-S0070, Certification for a Drug-Free Workplace:
Form HUD-50071, Certification of Payments to Influence Federal Transactions; and
Form SF-LLL &SF-LLLa, Disclosure of Lobbving Activities.
Page 3 of16
form HUD-SOO7S-SA (04130/2003)
Columbia Height Housing and Redevelopment Authority
MNI05
2006
1. Site-Based Waitine: Lists (Elie:ibilitv. Selection. Admissions Policies)
[24 CFR Part903.12(c),9??7(b)(2)]
Exemptio.IlS;,,~~9~ ~.9Pl.Y ~HAs~notreqtIiredJo cQJ;Ilpletethi~.component.
A. Site-Based Waiting Lists-Previous Year
1. Has the PHA operated one or more site-based waiting lists in the previous year? If yes,
complete the following table; if not skip to B.
Site-Based Waiting Lists
Development Date Initial mix of Current mix of Percent
Information: Initiated Racial, Ethnic or Racial, Ethnic or change
(Name, number, Disability Disability between initial
location) Demographics Demographics and current
since Initiation of mix of Racial,
SBWL Ethnic, or
Disability
demoeraphics
2. What is the number of site based waiting list developments to which families may apply
at one time?
3. How many units offers may an applicant turn down before being removed from the site-
based waiting list?
4. D Yes [gI No: Is the PHA the subject of any pending fair housing complaint by HUD
or any court order or settlement agreement? If yes, describe the order, agreement or
complaint and describe how use of a site-based waiting list will not violate or be
inconsistent with the order, agreement or complaint below:
B. Site-Based Waiting Lists - Coming Year
If the PHA plans to operate one or more site-based waiting lists in the coming year, answer each
of the following questions; ifnot, skip to next component.
I. How many site-based waiting lists will the PHA operate in the coming year?
2. DYes [gI No: Are any or all of the PHA's site-based waiting lists new for the upcoming
year (that is, they are not part of a previously-HUD-approved site based
waiting list plan)?
If yes, how many lists?
Page 4 of 16
fonn HUD-S007S-SA (0413012003)
Columbia Height Housing and Redevelopment Authority
MN105
2006
3. 0 Yes [8J No: May families be on more than one list simultaneously
If yes, how many lists?
4. Where can interested persons obtain more information about and sign up to be on the site-
based waiting lists (select all that apply)?
o PHA main administrative office
o All PHA development management offices
o Management offices at developments with site-based waiting lists
o At the development to which they would like to apply
o Other (list below)
2. Capital Improvement Needs
(2~CFR P~,2~3.12 (c),g~~.?(g)]
Bxenj:ptiodi=i"~~pi1oi{~QmYl!HAs 'are llqtrequir~~ItgI~Qmplt1tt1W1s(:omp9Iient..
A. Capital Fund Program
I. fZI Yes 0 No Does the PHA plan to participate in the Capital Fund Program in the
upcoming year? If yes, complete items 7 and 8 of this template (Capital
Fund Program tables). Ifno, skip to B.
2. 0 Yes [8J No: Does the PHA propose to use any portion of its CFP funds to repay debt
incurred to finance capital improvements? If so, the PHA must identify in
its annual and 5-year capital plans the development(s) where such
improvements will be made and show both how the proceeds of the
financing will be used and the amount of the annual payments required to
service the debt. (Note that separate HUD approval is required for such
financing activities.).
B. HOPE VI and Public Housing Development and Replacement Activities (Non-
Capital Fund
. :6uifu~fl1~Ui:p'
, '~J':~' ~ ~,\"i,;:~,_,:_, _,,:,_,:>:>.
, . "~~yel
,..,~m~1it~':;.
1. 0 Yes [8J No: Has the PHA received a HOPE VI revitalization grant? (if no, skip to #3; if
yes, provide responses to the items on the chart located on the next page,
copying and completing as many times as necessary).
2. Status of HOPE VI revitalization grant(s):
Page 5 of16
fonn HUD-50075-SA (0413012003)
Columbia Height Housing and Redevelopment Authority
MNI05
2006
HOPE VI Revitalization Grant Status
a. Development Name:
b. Development Number:
c. Status of Grant:
DRevitalization Plan under development
DRevitalization Plan submitted, pending approval
DRevitalization Plan approved
DActivities pursuant to an approved Revitalization Plan underway
3. 0 Yes I:8J No: Does the PHA expect to apply for a HOPE VI Revitalization grant in the
Plan year?
If yes, list development name(s) below:
4. 0 Yes I:8J No: Will the PHA be engaging in any mixed-finance development activities
for public housing in the Plan year? If yes, list developments or activities
below:
5. 0 Yes I:8J No: Will the PHA be conducting any other public housing development or
replacement activities not discussed in the Capital Fund Program Annual
Statement? If yes, list developments or activities below:
3. Section 8 Tenant Based Assistance-Section 8
1. 0 Yes I:8J No: Does the PHA plan to administer a Section 8 Homeownership program
pursuant to Section 8(y) of the V.S.H.A. of 1937, as implemented by 24
CFR part 982 ? (If ''No'', skip to the next component; if "yes", complete
each program description below (copy and complete questions for each
program identified.)
2. Program Description:
a. Size of Program
o Yes 0 No:
Will the PHA limit the number of families participating in the Section 8
homeownership option?
If the answer to the question above was yes, what is the maximum number
of participants this fiscal year?
b. PHA-established eligibility criteria
o Yes 0 No: Will the PHA's program have eligibility criteria for participation in its
Section 8 Homeownership Option program in addition to HUD criteria?
If yes, list criteria:
Page 6 of 16
form HUD-5007S-SA (0413012003)
Columbia Height Housing and Redevelopment Authority
MN105
2006
c. What actions will the PHA undertake to implement the program this year (list)?
3. Capacity of the PHA to Administer a Section 8 Homeownership Program:
The PHA has demonstrated its capacity to administer the program by (select all that apply):
D Establishing a minimum homeowner down payment requirement of at least 3 percent of
purchase price and requiring that at least 1 percent of the purchase price comes from the
family's resources.
D Requiring that financing for purchase of a home under its Section 8 homeownership will
be provided, insured or guaranteed by the state or Federal government; comply with
secondary mortgage market underwriting requirements; or comply with generally
accepted private sector underwriting standards.
D Partnering with a qualified agency or agencies to administer the program (list name(s)
and years of experience below):
D Demonstrating that it has other relevant experience (list experience below):
4. Use of the Proiect-Based Voucher Prol!ram
Intent to Use Project-Based Assistance
D Yes [8J No: Does the PHA plan to "project-base" any tenant-based Section 8 vouchers in
the coming year? If the answer is "no," go to the next component. If yes, answer the following
questions.
1. DYes D No: Are there circumstances indicating that the project basing of the units,
rather than tenant basing of the same amount of assistance is an appropriate option? If
yes, check which circumstances apply:
D low utilization rate for vouchers due to lack of suitable rental units
D access to neighborhoods outside of high poverty areas
D other (describe below:)
2. Indicate the number of units and general location of units (e.g. eligible census tracts or
smaller areas within eligible census tracts):
5. PHA Statement of Consistencv with the Consolidated Plan
[24 CFR Part 903.15
F~~',:"'m-'"~>;
ti;tne,
'nan'
c',g~~
".". ~J\';$tar~q{"7',
ati~li~1i$:
, ~i'j4:;t;t:; ':i ..
': tic)t.S ;as'ihany.
tpol~~y'
:';i,'!)::rl1;'i;
1. Consolidated Plan jurisdiction: Anoka County and Dakota County
Page 7 of 16
form HUD-S007S-SA (04/3012003)
Columbia Height Housing and Redevelopment Authority
MNI05
2006
2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the
Consolidated Plan for the jurisdiction: (select all that apply)
~
~
l2$J
D
D
The PHA has based its statement of needs of families on its waiting lists on the needs
expressed in the Consolidated Plan/so
The PHA has participated in any consultation process organized and offered by the
Consolidated Plan agency in the development of the Consolidated Plan.
The PHA has consulted with the Consolidated Plan agency during the development of
this PHA Plan.
Activities to be undertaken by the PHA in the coming year are consistent with the
initiatives contained in the Consolidated Plan. (list below)
Other: (list below)
3. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions
and commitments: (describe below)
Page 8 of 16
fonn HUD-S007S-SA (04/3012003)
Columbia Height Housing and Redevelopment Authority
MNI05
2006
6. Supportine Documents Available for Review for Streamlined Annual PHA
Plans
PHAs are to indicate which documents are available for public review by placing a mark in the "Applicable
& On Display" column in the appropriate rows. All listed documents must be on display if applicable to
the program activities conducted by the PHA.
List ofSuooortinll Documents Available for Review
Applicable Supporting Document Related Plan Component
&On
Disolav
PHA Certifications o/Compliance with the PHA Plans and Related Regulations 5 Year and Annual Plans
and Board Resolution to Accompany the Standard Annual, Standard Five- Year,
and Streamlined Five-Year/Annual Plans;
X
PHA Certifications o/Compliance with the PHA Plans and Related Regulations Streamlined Annual Plans
NA and Board Resolution to Accomoanv the Streamlined Annual Plan
Certification by State or Local Official 0/ PHA Plan Consistency with 5 Year and standard Annual
X Consolidated Plan. Plans
Fair Housing Documentation Supporting Fair Housing Certifications: Records 5 Year and Annual Plans
reflecting that the PHA has examined its programs or proposed programs,
identified any impediments to fair housing choice in those programs, addressed
or is addressing those impediments in a reasonable fashion in view of the
resources available, and worked or is working with local jurisdictions to
implement any of the jurisdictions' initiatives to affirmatively further fair
X housing that reouire the PHA's involvement..
Housing Needs Statement of the Consolidated Plan for the jurisdiction(s) in Annual Plan:
which the PHA is located and any additional backup data to support statement of Housing Needs
housing needs for families on the PHA's public housing and Section 8 tenant-
NA based waitinlZ lists.
Most recent board-approved operating budget for the public housing program Annual Plan:
X Financial Resources
Public Housing Admissions and (Continued) Occupancy Policy (A&O/ACOP), Annual Plan: Eligibility,
which includes the Tenant Selection and Assignment Plan [TSAP] and the Site- Selection, and Admissions
X Based Waiting List Procedure. Policies
Deconcentration Income Analysis Annual Plan: Eligibility,
Selection, and Admissions
X Policies
Any policy governing occup"ancy of Police Officers and Over-Income Tenants in Annual Plan: Eligibility,
Public Housing. 0 Check here if included in the public housing A&O Policy. Selection, and Admissions
X Policies
Section 8 Administrative Plan Annual Plan: Eligibility,
Selection, and Admissions
NA Policies
Public housing rent detennination policies, including the method for setting Annual Plan: Rent
public housing flat rents. Detennination
X 181 Check here if included in the oublic housinll A & 0 Policv.
Schedule of flat rents offered at each public housing development. Annual Plan: Rent
X 181 Check here if included in the oublic housinll A & 0 Policy. Determination
Section 8 rent determination (payment standard) policies (if included in plan, not Annual Plan: Rent
necessary as a supporting document) and written analysis of Section 8 payment Oetennination
NA standard oolicies.~ FI Check here if included in Section 8 Administrative Plan.
Public housing management and maintenance policy documents, including Annual Plan: Operations
policies for the prevention or eradication of pest infestation (including cockroach and Maintenance
X infestation),
Results of latest Public Housing Assessment System (PHAS) Assessment (or Annual Plan: Management
X other aoolicable assessment), and Ooerations
Follow-up Plan to Results of the PHAS Resident Satisfaction Survey (if Annual Plan: Operations and
necessary) Maintenance and
NA Community Service & Self-
Page 9 ofl6
Conn HUD-50075-SA (0413012003)
Columbia Height Housing and Redevelopment Authority
MNI05
2006
List orSuDDortinl! Documents Available for Review
Applicable Supporting Document Related Plan Component
&On
DisDlav
Sufficiency
Results oflatest Section 8 Management Assessment System (SEMAP) Annual Plan: Management
NA and Operations
Any policies governing any Section 8 special housing types Annual Plan: Operations
NA o Check here if included in Section 8 Administrative Plan and Maintenance
Public housing grievance procedures Annual Plan: Grievance
X 181 Check here if included in the public housinl! A & 0 Policv Procedures
Section 8 informal review and hearing procedures. Annual Plan: Grievance
NA o Check here if included in Section 8 Administrative Plan. Procedures
The Capital Fund/Comprehensive Grant Program Annual Statement Annual Plan: Capital Needs
X /Performance and Evaluation Report for any active l!I'ant Year.
Most recent ClAP Budget/Progress Report (HUD 52825) for any active ClAP Annual Plan: Capital Needs
X IU8Ilts.
Approved HOPE VI applications or, ifmore recent, approved or submitted Annual Plan: Capital Needs
HOPE VI Revitalization Plans, or any other approved proposal for development
NA of public housinl!.
Self-evaluation, Needs Assessment and Transition Plan required by regulations Annual Plan: Capital Needs
implementing Section 504 of the Rehabilitation Act and the Americans with
X Oisabilities Act. See PIH Notice 99-52 (HA).
Approved or submitted applications for demolition and/or disposition of public Annual Plan: Oemolition
NA housing. and Disposition
Approved or submitted applications for designation of public housing Annual Plan: Designation of
NA (Oesi~ated Housinl! Plans). Public Housinl!
Approved or submitted assessments of reasonable revitalization of public Annual Plan: Conversion of
housing and approved or submitted conversion plans prepared pursuant to Public Housing
section 202 of the 1996 HUn Appropriations Act, Section 22 of the US Housing
NA Act of 1937, or Section 33 of the US Housinl! Act of 1937.
Documentation for required Initial Assessment and any additional information Annual Plan: Voluntary
required by HUn for Voluntary Conversion. Conversion of Public
NA HousinJ!;
Approved or submitted public housing homeownership programs/plans. Annual Plan:
NA Homeownershio
Policies governing any Section 8 Homeownership program Annual Plan:
NA (Section of the Section 8 Administrative Plan) Homeownership
Public Housing Community_Service Policy/Programs Annual Plan: Community
NA o Check here if included in Public Housing A & 0 Policy Service & Self-Sufficiencv
Cooperative agreement between the PHA and the T ANF agency and between Annual Plan: Community
X the PHA and local emolovment and traininl! service al!encies. Service & Self-Sufficiencv
FSS Action Plan(s) for public housing and/or Section 8. Annual Plan: Community
NA Service & Self-Sufficiencv
Section 3 documentation required by 24 CFR Part 135, Subpart E for public Annual Plan: Community
NA housing. Service & Self-Sufficiencv
Most recent self-sufficiency (EO/SS, TOP or ROSS or other resident services Annual Plan: Community
NA tmlIlt) tmlIlt orol!l'am reoorts for oublic housing. Service & Self-Sufficiency
Policy on Ownership of Pets in Public Housing Family Oevelopments (as Annual Plan: Pet Policy
required by regulation at 24 CFR Part 960, Subpart G).
X O' Check here if included in the public housing A & 0 Policv.
The results of the most recent fiscal year audit of the PHA conducted under the Annual Plan: Annual Audit
Single Audit Act as implemented by OMB Circular A-133, the results of that
X audit and the PHA's response to any findings.
Other supporting documents (optional) (specify as needed)
NA (list individual Iv; use as manv lines as necessary)
Consortium agreement(s) and for Consortium Joint PHA Plans Only: Joint Annual PHA Plan for
Certification that consortium agreement is in compliance with 24 CFR Part 943 Consortia: Agency
pursuant to an opinion of counsel on file and available for inspection. Identification and Annual
NA Management and Ooerations
Page 10 of 16
form HUD-50075-SA (0413012003)
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Attachment A
PARKVIEW VILLA NORTH AND SOUTH
SURFACE AND UNDERGROUND PARKING
POLICY
Date adopted/approved:
Intent and Purpose:
The procedure herein set forth is for the purpose of ensuring a fair and
consislejit manner in which parking spaces are allocated. The intention i~ to
set forth expectations for residents regarding use of parking spaces. 1
I) One parking space per unit, in which all vehicle are required to have a
parking permit on the back side of the rear view mirror facing out of
the front windshield.
2) If a resident has a car in which is inoperable, it is the resident's
responsibility to notify Management in writing of the situation and to
receive approval in writing. The longest a vehicle may sit without
working will be (7) seven days. After that it will be posted that the
vehicle will be towed, ifnot moved within 24 hours. A notice will be
posted on the vehicle and on the resident's door. Management
reserves the right to request a parking space to be vacated if a vehicle
that is not being driven by the resident. The resident may ask for a
parking space at a later date, once they begin driving again. There is
no guarantee by Management that the same space will be available at
that time.
3) Vehicles that are not assigned to the resident's space are not allowed
to be in a numbered parking space at anytime and will be towed at the
vehicle's owner's expense.
4) Handicapped visitor parking and/or visito~ parking spaces are for
visitors only, not for residents who have their own parking space
and/or no assigned parking space. A visitor cannot park in the visitor
spaces over night unless the Management office has issued a
temporary parking pass. If a vehicle is found to be parked in the
visitor parking spaces without a temporary pass the vehicle will be
towed at the owner's expense. Visitor should never be parking in the
underground parking garage, and will be towed at the vehicle owner's
expense. .
5) Residents are responsible for cleaning out their own parking space.
No items are to be stored in your parking spaces. If this is found we
will post a notice on your vehicle to remove the items within 24 hours
or we will dispose of the items at the owner's expense.
6) Parking space care means if your car is leaking any fluids it is the
residents' responsibility to making sure that the leak or spill is
properly cleaned and disposed of. If it is found that a leak or spill is
not cleaned up in a timely fashion, after the resident receives a notice
from Management, we will clean the leak and charge the resident back
accordingly.
7LP::arking is not allowed in the circle area, however pick-ups and drop-
: Q.ffs are allowed providing the vehicles are not left unattended. -,
8) Parking in the upper level parking lot and the underground parking
garage is at the risk of the vehicle's owner, and neither the Columbia
Heights Housing Redevelopment Authority or Walker Methodist
Senior Services will be held responsible for any damages that may
occurs to the vehicles. This also includes any visitors that may be in
the upper level parking lot.
9) If a resident is on vacation or unable to move their car due to physical
limitations, it is the responsibility of the resident to find a friend
and/or a family member to move the resident's car in the event a
notice is sent for snow removal or any other maintenance that may be
completed on the. upper level parking lot or underground garage.
* A parking permit that reads Parkview Villa will be assigned to you.
You will also receive a City Permit from the Parkview Villa office.
*Please note that if you receive a notice to remove your car a date and
time frame will be indicated on the notice. If the vehicle is not removed
by the date and time indicated we will tow the vehicle at the owner's
expense.
GOPHER TOWING
1321 TYLER STREET NE
MINNEAPOLIS, MN 55413
PH. # 612-378-2065
Attachment B
INTERNAL TRANSFER POLICY
As of January 1,2005 all ill/en,al tratlsfers will be handled in the below
fashion. Should a tenant request an internal transfer to another apartment,
the tenant will be required to fill out an application which will be placed on
the "local residential" waiting list in order, by date. In the event that a unit
comes available and it is not what the tenant desires, tenant may "pass" at
that time. Tenant may pass on two offers, after that, the tenant would be
place~ ~_ the bottom of the waiting list. (All applications would be treated
the sa!ri~way as a regular applicant). There will be a $400.00 internal
j
transfer-fee to any resident that will participate in this transfer.
All Parkview Villa South residents that apply to transfer to the North
building, will have the $400.00 transfer fee waived, if their lease was signed
here at Parkview Villa South prior to April 20, 2004, and if they are placed
on the waiting list for an internal transfer, by application, dated before
December 31, 2006. All South residents that have signed a lease after April
20,2004 will be required to pay the internal transfer fee of $400.00.
In the event that there is a 2-bedroom apartment unit available in the South
Building and if the 2-be_droom waiting list of applicants has been exhausted,
this would then become available to anyone-person resident at the 2-
bedroom rent price. This is either for an internal transfer or for a new tenant
move-in. However, this too would require an application to be complete by
the prospective tenant and put on the waiting list and treated the same as any
regular applicant on the waiting list.
The Parkview Villa Management will treat any verbal acknowledgement of
the desire to make any of the listed internal moves as an inquiry until the
application is completed.
Attachment C
COMMUNITY ROOM AGREEMENT & POLICY
****This agreement is excluded from the regularly scheduled events on
the monthly Parkview Villa calendar. Only events approved by tile
resident council board will be exempt. Private parties and/or events not
approved by tile resident council board are required to complete tlte
following form ****
Name ofresident:
Addregg.:- 965 40th A venue NE #
Reserved for the purpose of:
Date room is to be used:
Start time & end time of event:
j
The undersigned hereby agree to the following rules and regulations
regarding use of the either community rooms.
1. A damage deposit of $25.00 is payable by check or money order at
the time of the reservation. This deposit will be refunded the
following business day provided the community room is cleaned and
no damage occurred.
2. Management and the resident using the community room should
complete a walk through the community room prior to the use and
the next business day after the use to agree on the conditions of the
room and account for all tables and chairs.
3. The resident must pay any repair or cleaning charges exceeding the
$25.00 community room deposit after receiving a demand of
payment letter from the Parkview Villa office.
4. There is a key available to those who would like to pick one up from
the office the Friday prior to the room being used. Or one day prior
to the weekday it will be used.
5. You are responsible for any repair of damages or cleaning required if
caused by you or your guests. All repair and cleaning cost will be
deducted from your deposit.
Attachment D
Underground Parking Garage Access
Policy
As a reasonable accommodation for the safety of residents, those
individuals who make a written request to Parkview Villa
Management will be granted access to the underground parking - -,
garage for drop off and pick up only.
There will be a $35.00 deposit for each garage door opener obtained
by a resident. The resident will also be required to pay a monthly fee
of $1.00 per month during the term of the agreement (the duration
of the time you have the opener), to have this access to the
underground parking garage.
We request that if you participate in this program that you would
respect other tenants that are parking in the underground parking
garage. Please avoid-blocking other parking spaces or leaving your
vehicle unattended.
This will be in effect on February 1, 2005. Please come to the office
at any time to get registered for your opener at your convenience.
Should you have any questions please feel free to contact the
Parkview Villa office at your convenience.
Attachment E
COMMON AREA POLICIES
PLANTS:
In the hallways outside of the elevators on the North building we will allow
(2) two plants near the window and/or bench.
* Ask Management for any exceptions to the rule for approval.
In the South building there can be one plant at the end of each hallway near
the window and one plant on each wall of the yd floor sunroom. (not
inclu~i~g the artificial plants)
All plaht must have the name of the owner somewhere on the pot and 1f1at
owner will be held responsible for the watering and care of the plant. The
plant also must have the proper pot and pot saucer to prevent any damage to
either a table or the carpet.
BENCHES:
Do not place any items on the benches including food or read newspapers or
any other items on any floor where the benches are located.
*reminder- the give away area is located on the 1st floor in the library.
TRASH CHUTES:
Please clean up any sJ1ills on the carpet from your garbage bags that you
carry to the trash chutes. All garbage is required to be placed in a garbage
bag. Recyclables are to be brought down in the underground parking garage
and placed in the proper bin. Please do not leave the recyclables in the entry
area of the trash chutes.
GENERAL COMMON AREAS:
All beverages should have a lid on the mug/cup/glass when in common
areas. (including soda cans)
All of the above listed items including food are the respollsibilitv of the
resident. If it is found that vou do not profJerlv clean UfJ allV spill and it is
not reported to the Management office during the week and/or the on call
caretaker on the weekends vou mav be subiect for a cleaning charge.
6. The community room must be cleaned and restored to its original
condition upon arrival. Please schedule your time accordingly to
allow enough time to decorate and/or remove all decorations and
cleaning prior to your above listed end time. You are not allowed to
set up anything prior to your start time, unless previously arranged
with Management.
7. All guests (including children) must restrict their activities to the
community room assigned to them.
8. All activities must be end prior to IO:OOpm in the evening.
9. No alcohol or smoking is allowed in any common area of the
building
10. Residents can use the community tables and/or chairs in their home
_ for personal gatherings, as long as they are not scheduled for an event
-ji1 either of the community rooms already. This situation will be )
treated the same as the community room and would require a deposit
also.
11. Neither of the community rooms are allowed to be used for personal
financial gain of income, unless it is approved by the resident council
one month prior to the event, at a regular scheduled meeting (the
second Tuesday of the month).
I the resident hereby understand that all items in the Community Room
that I am going to use are in good condition other than the below noted
deficiencies:
1.
2.
3.
number of tables
the time of use.
number of chairs are present at
I the resident, have read and
understand the community room policy and agreement. I have received
the community room key on and returned them on
(Office staff initials)
Management/staff:
Date:
Streamlined PHA Plan
PHA Certifications of Compliance
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Certifications of Compliance with the PHA Plans and Related Regulations:
Board Resolution to Accompany the Streamlined Annual PHA Plan
Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other
authorized PHA official if there is no Board of Commissioners, I approve the submission of the streamlined Annual PHA Plan for
PHA fzscal year beginning _2006--, hereinafter referred to as the Streamlined Annual Plan, of which this document is a part and
make the following certifications, agreements with, and assurances to the Department of Housing and Urban Development (HUD)
in connection with the submission of the Streamlined Plan and implementation thereof
I. The streamlined Annual Plan is consistent with the applicable comprehensive housing affordability strategy (or any streamlined
Plan incorporating such strategy) for the jurisdiction in which the PHA is located.
2. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the
PHA, and provided this Board or Boards an opportunity to review and comment on any program and policy changes since
submission of the last Annual Plan.
3. The PHA made the proposed streamlined Annual Plan, including policy and program revisions since submission of the last
Annual Plan, and all information relevant to the public hearing available for public inspection at least 45 days before the hearing,
published a notice that a hearing would be held and conducted a hearing to discuss the streamlined Plan and invited public
comment.
4. The PHA will carry out the streamlined Annual Plan in confomrity with Title VI of the Civil Rights Act of 1964, the Fair
Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990.
5. The PHA will afflrmatively further fair housing by examining their programs or proposed programs, identify any impediments to
fair housing choice within those programs, address those impediments in a reasonable fashion in view of the resources available
and work with local jurisdictions to implement any of the jurisdiction's initiatives to affi.rmatively further fair housing that require
the PHA's involvement and maintain records reflecting these analyses and actions.
6. For streamlined Annual Plans that include a policy or change in policy for site-based waiting lists:
The PHA regularly submits required data to HUD's MTCS in an accurate, complete and timely manner (as specified in PIH Notice
99-2);
. The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to
reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to
wait to be admitted to units of different sizes and types at each site;
. Adoption of site-based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending
complaint brought by HUD;
. The PHA shall take reasonable measures to assure that such waiting list is consistent with afTrrmatively furthering fair housing;
. 'The PH:. pf6'/ides faf re.iew ef its site blued waitiftg list "oli" to <klamm' if it is consistent with cilillights la.... ......d
l:.rtH'ieab9B5, as Sf'eeified ift 24 CFR part 9E1J.7(b}(2).
7. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of
1975.
8. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the
Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped.
9. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment
Opportunities for Low-or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135.
10. The PHA has submitted with the streamlined Plan a certifIcation with regard to a drug-free workplace required by 24 CFR Part
24, Subpart F.
II. The PHA has submitted with the streamlined Plan a certification with regard to compliance with restrictions on lobbying
required by 24 CFR Part 87, together with disclosure forms if required by this Part, ll!ld with restrictions on payments to influence
Federal Transactions, in accordance with the Byrd Amendment
and implementing regulations at 49 CFR Part 24.
12. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable.
13. The PHA will take appropriate affIrmative action to award contracts to minority and women's business enterprises under 24
CFR 5.105( a).
14. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review
under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58.
15. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under
section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act.
16. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with
program requirements.
Page 1 of 2
form HUD.50076 (4/30/2003)
17. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35.
18. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State,
Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements
to State, Local and Federally Recognized Indian Tribal Governments.).
19. The PHA will undertake only activities and programs covered by the streamlined Annual Plan in a manner consistent with its
streamlined Annual Plan and will utilize covered grant funds only for activities that are approvable under the regulations and
included in its streamlined Plan.
20. All certifications and attachments (if any) to the streamlined Plan have been and will continue to be available at all times and
all locations that the PHA streamlined Plan is available for public inspection. All required supporting documents have been made
available for public inspection along with the streamlined Plan and additional requirements at the primary business office of the
PHA and at all other times and locations identified by the PHA in its streamlined Annual Plan and will continue to be made
available at least at the primary business office of the PHA.
21.The PHA certifies that the following policies, programs, and plan components have been revised since submission of its last
Annual PHA Plan (check all policies, programs, and components that have been changed):
903.7a Housing Needs
903.7b Eligibility, Selection, and Admissions Policies
903.7c Financial Resources
903.7d Rent Detennination Policies
903.7h Demolition and Disposition
903.7k Homeownership Programs
903.7r Additional Infonnation
_A. Progress in meeting 5-year mission and goals
B. Criteria for substantial deviation and significant amendments
C. Other infonnation requested by HUD
_1. Resident Advisory Board consultation process
_2. Membership of Resident Advisory Board
_3. Resident membership on PHA governing board
22. The PHA provides assurance as part of this certification regarding its streamlined annual PHA Plan that:
(i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs before
implementation by the PHA;
(ii) The changes were duly approved by the PHA board of directors (or similar governing body); and
(iii)The revised policies and programs are available for review and inspection, at the principal office of the PHA during nonnal
business hours.
Columbia Heights Housing & Redevelopment Authority (HRA)
PHA Name
MNI05
PHA Number
Stre~m lined Annual PHA Plan for Fiscal Year:
2006
[ hereby certify that all the infonnation stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will
orosecute false claims and statements. Conviction may result in criminal and/or civil oenalties. (18 D.S.C. 1001. 1010. 1012: 31 D.S.C. 3729.3802)
Name of Authorized Official
TiUe
Waller R. Fehsl
Executive Director
Signature
Date
x
Page 2 of 2
form HUD-50076 (4/30/2003)
PHAlIHA Board Resolution
Approving Operating Budget or Calculation of
Performance Funding System Operating Subsidy
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
OMS Approval No. 2577-0026 (Exp. 9/30/2006)
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct
or sponsor, and a person is not required to respond to, a collection of information unless that collecton displays a valid OMS control number.
This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budgetfor the low-income housing program
and provides a summary of proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified
amounts. HUD reviews the information to determine if the operating plan adopted by the PHA and the amounts are reasonable and that the PHA is in compliance
with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality.
Acting on behalf of the Board of Commissioners of the below-named Public Housing Agency (PHA)/Indian Housing Authority (IRA),
as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD)
regarding the Board's approval of (check one or more as applicable):
( date)
D Operating Budget Submitted on:
D Operating Budget Revision Submitted on:
[] Calculation of Performance Funding System Submitted on:
D Revised Calculation of Performance Funding System Submitted on:
10/17/2005
Icertifyonbehalfofthe:(PHA/IHAName~olumbia Heights Housing & Redevelopment Authority
that:
1. All regulatory and statutory requirements have been met;
2. The PHA has sufficient operating reserves to meet the working capital needs of its developments;
3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving
low-income residents;
4. The budget indicates a source of funds adequate to cover all proposed expenditures;
5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations;
6. AU proposed rental charges and expenditures will be consistent with provisions of law;
7. The PHA/IHA will comply with the wage rate requirements under 24 CFR 968.1l0(e) and (f) or 24 CFR 905.120(c) and (d);
8. The PHA/IHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i) or 24 CFR 905.120(g);
and
9. The PHA/IHA will comply with the requirements for the reexamination of family income and composition under 24 CFR 960.209,
990.115 and 905.315.
I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith, is true and accurate.
Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729,3802)
Board Chainnan's Name (type)
Signature
Date
w
tive Director
Previous edition is obsolete
form HUD-52574 (1 0/95)
ref. Handbook 7575.1
APPUCA TION FOR
Version 7/03
FEDERAL ASSISTANCE 2. DATE SUBMITTED Applicant Identifier
1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier
Application Pre-application N1A
o ConstructIon fd Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
171 Non-Construcllon o Non-Cftnstructlon MN105001
5. APPLICANT INFORMATION
Legal Name: Oraanlzatlonal Unit:
Col. Hts. Housing & Redevelopment Authority (HRA) De~artment:
Co umbia Heights
Or~anjzational DUNS: Division:
04 614-324 HRA
Address: Name and telephone number of person to be contacted on matters
Street: Involving this applicatIon (alve area code)
590 40th Ave NE Prefix: First Name:
Mr. Robert
Ci~l Middle Name
Co umbia Heights Gerhard
County: Last Name
Anoka Lindig
State: z~ Code Suffix:
MN 5421
Country: Email:
USA blindig@walkermeth.org
6. EMPLOYER IDENTIFICATION NUMBER (EIN): Phone Number (give area code) I Fax Number (give area code)
~[i]-[!][!][][]~@]~ 10 612-827-8357 612-827-8431
8. TYPE OF APPLICATION: 7. TYPE OF APPLICANT: (See back of form for Application Types)
IZlNew ID Continuation [J RevIsion C. Municipal
If Revision. enter appropriate letler(s) in box(es)
See back of form for description of letters.) 0 0 loIher (specify)
Other (specify) 9. NAME OF FEDERAL AGENCY:
Dept. of Housing & Urban Development
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
[!][]-[]~[Q] Operating Subsity elegibility for project currently listed on the
TITLE (Name of Program): Annual Contributions Contract between the PHA and HUD
12. AREAS AFFECTED BY PROJECT (Cities, Counties, States. ete.):
Columbia Heights. Anoka County, Minnesota
13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF:
Start Date: I Ending Date: a. Applicant lib. Project
01/0112006 12131/2006 MN105001 MN 1 05001
15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. Federal 1$ w ID THIS PREAPPLlCATIONlAPPLlCATION WAS MADE
h r86,607 a. Yes. AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
b. Applicant ~ :x' PROCESS FOR REVIEW ON
c. State ~ uu DATE:
d. Local ~ uu Ilil PROGRAM IS NOT COVERED BY E. O. 12372
b. No.
e. Other ~ -w- 0 OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
f. Program Income ~ w 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g. TOTAL ~ 186,607 .w o Yes If "Yes" attach an explanation. ~No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLlCATIONlPREAPPLlCATION ARE TRUE AND CORRECT. THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
~..t"^riz..rl R..nr......nt..tiv..
JJ,efix First Name Mjddle Name
r. Walter R.
Last Name Suffix
Fehsl
b. Title . Telephone Number (give area code)
Executive Director 763-706-3600
d. Signature of Authorized Representative e. Date Signed
Previous Edition Usable
Authorized for Local Reoroduction
Standard Form 424 (Rev.9-2003)
Prescribed bv OMB Circular A-102
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U
Operating Fund
Calculation of Operating Subsidy
PHA-Owned Rental Housing
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
OMS Approval No. 2577-0029 (exp.06/3012006)
Section 1
a) Name and Address of Public Housin.s ~gency
Columbia Heights HKA
590-40th Avenue NE
Columbia Heights, MN 55421
d) No. of HA Units e) Unit Months 1) Subjed FYE
1 0 0 Available (UMAs)
o required
No
g} ACC Number
049614-324
02
03
04
05
06
07
08
09
10
11
12
13
04
05
06
07
08
09
10
248.30
11
12
%
%
240.85
Previous edition is obsolete for PHA Fiscal Years
beginning 11112004 and thereafter
Page 1
form HUD-52723 (1/2001)
Project Number:
12
Descri tion
es in Federal law or re ulation and other eli Ibili
10
11
12
13
14
Part G. Memorandum of Amounts Due HUD, Includin Amounts on Re a ment Schedules
01 Total amount due in previous fiscal year (Part G, Line 04 of form HUD-52723 for
revious fiscal ear
02 Total amount to be collected in subject fiscal year (Identify individual amounts under
Section 3
03 Total additional amount due HUD (include any amount entered on Part F, Line 11)
Identi individual amounts under Section 3
04 Total amount due HUD to be collected In future fiscal year(s) (Total of Part G,
Lines 01 thru 03 Identi individual amounts under Section 3
) (
Previous edition is obsolete for PHA Fiscal Years
beginning 1/112004 and thereafter
Page 2
form HUD-52723 (1/2001)
01
Project Number:
02
03
04
05
06
07
08
09
10
11
12
Line 05
Remar1<s (provide part and line numbers)
I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith. is true and accurate.
Waming: Hue will prosecute false claims and statements. Conviction may result in aiminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C.
3729, 3802)
Signature of Authorized HA Representative & Date:
Signature of Authorized Field Office Representative & Date:
x
x
Previous edition is obsolete for PHA Fiscal Years
beginning 1/112004 and thereafter
Page 3
form HUD-52723 (112001)
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
HA Calculation of
Occupancy Percentage
for a Requested Budget Year (RBY)
PHAlIHA-Owned Rental Housing Performance
Funding System (PFS)
OMS Approval No. 2sn-0066
(Exp. 12/31/2005)
la. Name and Address of PHAlIHA (Include Street Address, City, State, Zip Code) 2a. Contact (Person who can best answer questions about this submission)
Columbia Heights HRA Dana Welke
590 40th Ave NE 2.b Contacts Phone Number (Include area code)
Columbia Heights, MN 55421 763-706-3800
3. RBY Beginning 4. Type of Submission 5. PASlLOCCS Project Number 6. Report Oate (check one box) 7. Oata Source
Date: (moldaylyyyy) [j Original (moldaylyyyy) [j Actual Day @ form HUD-51234
0113012005 Revision No. ( ) Average for X Rent Roll
Actual Month Records
Part A. Actual Occupancy Data as of Report Date
8. Units Occupied
9. Units Available
10. Actual Occupancy Percentage (Divide line 8 by line 9; multiply by 100 and round to nearest whole)
100
100
100 %
Stop
&
Note
11. If the HA-wide occupancy percentage shown on line 10 is 97% or greater and the HA believes that an average occupancy rate
of at least 97% is sustainable for the RBY, then check the box below. You have completed the fonn and do not need to proceed further.
D High Occupancy HA: Occupancy Percentage is ~ Use 97% as the Projected Occupancy
97% or higher and is sustainable for the RBY Percentage on Part B, line 11 of form HUD-52723
Stop
&
Note
12. Units vacant as of Report Date (subtract line 8 from line 9 and enter result)
13. If the result on line 12 is five or fewer vacant units and the HA believes that during the RBY: 1) the inventory (line 9) will not change;
and, 2) the number of vacant units on line 12 will be vacant for the full RBY, then check the box below. You have completed the
form and do not need to proceed further.
fXl High Occupancy HA with five or
~ fewer vacant units
-+ Use line 10 for the Projected Occupancy
Percentage on Part B, line 11 of form HUD-52723
Part B. DIstribution of Actual VacancIes By Major Cause Given below are circumstances and actions recognized by HUD as possible
causes of vacancies that are beyond the control of the HA to correct. If appropriate, please distribute the number of vacant units reported
on line 12 among these causes. Attach sheet identified with HA name and address, the RBY beginning date, and ACC number. Use the
sheet to describe, for each circumstance; when the circumstance occurred; the location of the units involved; why the circumstance is
preventing the HA from occupying, selling, demolishing, rehabilitating, reconstructing, consolidating or modernizing the vacant units; and
the likelihood that these circumstances will be mitigated or eliminated in the RBY.
14. Units vacant because of litigation (e.g., units that are being held vacant as part of court-orclered or HUD-approved desegregation plan)
15. Units vacant because of Federal, Tribal, or State laws of general applicability. (Note: do not include units vacant only because
the do not meet minimum construction or habitabili standards.
16. Units vacant due to changing market conditions
17. Units vacant because of natural disaster
18;;Beserved
19. RMC-managed units vacant because of failure of HA to fund approvable request for Federal modernization funding
(This line for use only by RMCs)
20. Units vacant because of casualty loss and need to settle insurance claims
21. Total Units Vacant Due To Circumstances Beyond The HA's Control (Enter sum of lines 14 - 20)
22. Units vacant after adjusting for circumstances beyond the HA's control (Subtract line 21 from line 12)
23. If the result on line 22 is five or fewer vacant units and the HA believes that during the RBY: 1) the inventory (line 9) will not change;
and, 2) the number of vacant units on both lines 21 and 22 will be vacant for the full RBY, then check the box below. You have
completed the form and do not need to proceed further.
D High Occupancy HA with five or fewer vacant units -+ Use line 10 for the Projected Occupancy
after adjustment for vacancies beyond its control Percentage on Part B, line 11 of form HUD.52723
24. Vacancy Percentage after adjusting for beyond control circumstances
(Divide line 22 by line 9. multiply by 100, and round to nearest whole) %
25. If the result on line 24 is 3% or less and the HA believes that during the RBY: 1) the inventory (line 9) will not change; and, 2)
the number of vacant units on lines 21 and 22 will be vacant for the full RBY, then check the box below. You have completed the
form and do not need to proceed further.
D High Occupancy HA: 3% or less vacancy rate
afteradjustment for vacancies beyond control
Stop
&
Note
Stop
&
Note
~ Use line 10 for the Projected Occupancy
Percentage on Part B, line 11 of form HUD-52723
This form replaces forms HUD-S2728-A thru -C which
have been canceled. Previous edition is obsolete.
Page 1 of 3
form HUD.52728 (03/2003)
ref Handbook 7475.13
Part C. Status of Units UndergoIng Modernization as of Report Date If changes occur after the Report Date but prior to submission
of this form, the most current status will be shown.
26. Protected Units Occupied Units Vacant Units
a: Number of units that are under modernization construction (contract awarded or force account work started)
b. Number of units not under construction contract but included in a HUD-approved modernization budget where
the time period for placing the units under construction (two FFYs after FFY of approval) has not yet expired.
27. Unprotected Units: Number of units included in a HUD-approved modernization budget where the time
period for placing the units under construction (two FFYs after FFY of approval) has expired.
Part D. Units Estimated to be Available for Occupancy During RBY No. o~Lnits m AVg. I'll. IlC) NO. or Unll
Mas. in RB" Mas.(a x b)
28. Units Available as of Report Date (Enter line 9) 100 12
29. Additional Units Available Durina RBY because of Development/Acauisition of PFS-Eliaible proiects + +
30. Units Unavailable During RBY because of Demolition/Disposition/Conversion
Actions Approved By HUD - -
31. Total (Add lines 28 and 29; subtract line 30)
Part E. UnIts EstImated to be Occupied During RBY
32. Units Occupied as of Report Date (Enter line 8) 100 12
33. Additional Units Occupied during RBY because of
Development/Acquisition of PFS-Eligible Projects + +
34. Reoccupancy during RBY of Units Vacated for Circumstances Beyond the HA's Control + +
35. Reoccupancy during RBY of Vacant Units in a Funded Modernization Program + +
36. Occupied Units in Funded Modernization Proaram Being Vacated during RBY - -
37. Occupied Units Being Vacated during RBY because of Demolition/Disposition/Conversion
Actions Approved by HUD. If there are occupied units that become vacant after the Report Date
but before the start of the RBY because of circumstances and actions beyond the HA's control,
place that number here ( ) and include in total shown on 37. Attach separate sheet with
same information requested in Part C.
38. Total (Add lines 32-35, subtract lines 36 and 37)
Part F. Occupancy Percentage DurIng RBY
39. Total Unit Months of Occupancy (Enter line 38c)
40. Total Unit Months Available for Occupancy (Enter line 31c)
41. Occupancy Percentage for RBY (Divide line 39 by line 40; multiply by100 and round to nearest whole)
42. Averaae Number of Vacant Units During RBY (Subtract line 39 from line 4O;divide result by 12 and round to nearest whole)
43. If the result on line 41 is 97% or higher or if the result on line 42 is five or less, then check the appropriate
box below. You have completed the form and do not need to proceed further.
o a. High Occupancy HA: Occupancy Percentage ~ Use 97% as the Projected Occupancy
is 97% or higher for the RBY Percentage on Part B, line 11 of form HUD-52723
Db. High Occupancy HA with five or -+ Use line 41 for the Projected Occupancy
fewer vacant units Percentage on Part B, line 11 of form HUD-52723
Part G. Vacancy Percentage for RBY Adjusted for Modernization
%
Stop
&
Note
44. Total Unit Months of Vacancy in RBY (Enter line 40 less line 39)
45. Total Unit Months for Vacant Units In Funded Mod. and Under Construction
or Funded for Construction (Sum the vacant units of lines 26a and b; multiply by 12)
46. If any of the vacant units on lines 26a or b will be reoccupied during the RBY, enter that number
times the average number of months during the RBY these units will be reoccupied. -
47. If any of the occupied units on lines 26a or b will be vacated during the RBY for mod. construction,
enter that number times the averaae number of monthsdurina the RBY these units will be vacated. +
48. Total Unit Months for Vacant Units In Funded Mod. And Under Construction or
Funded For Construction In RBY (Add line 45; less line 46; plus line 47)
49. Total Unit Months of Vacancy in RBY Adjusted for Modernization (Enter line 44 less line 48)
50. Vacancy Percentage for RBY Adjusted for Modernization
(Divide line 49 by line 40; multiple by 100; and round to nearest whole.) %
51. Average Number of Vacant Units in RBY Adjusted for Modernization (Divide line 49 by 12; round to nearest whole)
52. If the result on line 50 is 3% or lower or if the result on line 51 is five or less, then check the appropriate box
below. You have completed the form and do not need to proceed further.
o a. High Occupancy HA: Vacancy Percentage is 3% ~ Use line 41 as the Projected Occupancy
or less for the RBY after Modernization Adjustment Percentage on Part B, line 11 of form HUD-52723
Db. High Occupancy HA: five or fewer vacant ~ Use line 41 for the Projected Occupancy
units after Modernization Adjustment Percentage on Part B, line 11 of form HUD-52723
This form replaces forms HUD-52728-A thru -C which form HUD-52728 (0312003)
have been canceled. Previous edition ili obsolete. Page 2 of 3 ref Handbook 7475.13
Stop
&
Note
Part H. Vacancy Percentage for RBY Adjusted for Both Modernization and Beyond Control Circumstances
53. Total Unit Months of Vacancy in RBY (Enter line 44)
54. Total Unit Months of Vacancy in RBY Due to Modernization (Enter line 48)
55. Total Unit Months of Vacancy in RBY Due to Beyond Control Vacancies
(Enter line 21 times 12; less any entry made on line 34c)
56. Total Unit Months of Vacancy After Above Adjustments (Enter line 53 less lines 54 and 55)
57. Vacancy Percentage for RBY After Above Adjustments
(Divide line 56 by line 40; multiple by 100; and round to nearest whole.)
58. Average Number of Vacant Units in RBY After Above Adjustments (Divide line 56 by 12; round to nearest whole)
59. If the result on line 57 is 3% or lower or if the result on line 58 is five or less, then check the appropriate box below. You have
completed the form and do not need to proceed further.
D a. High Occupancy HA: Vacancy Percentage is 3% or 0+ Use line 41 as the Projected Occupancy
less for the RBY after Modernization Adjustment Percentage on Part B, line 11 of form HUD-52723
D b. High Occupancy HA: five or fewer vacant O+Use line 41 for the Projected Occupancy
units after Modernization Adjustment Percentage on Part B, line 11 of form HUD-52723
Part I. Adjustment for Long Term VacancIes If the HA estimates that it will have a vacancy percentage of more than 3% for its RBYand more
than fIVe vacant units after adjusting for vacant units undergoing modernization and vacancies beyond its control, the HA will exclude all of its long-
term vacancies (if any) from its count of units available for occupancy and use this section to determine its projected occupancy percentage.
%
Stop
&
Note
60. Total Long-term Vacancies (Subtract vacant units shown on lines 21, 26a, and b from line 12. Analyze remaining
vacancies and identity those units that have been vacant for more than 12 months as of the Report Date.)
61. Unit Months of Vacancy Associated With Long-Term Vacancies (Multiply line 60 by 12)
62. Total Unit Months Available for Occupancy in RBY Adjusted for Long-Term Vacancies I
(Subtract line 61 from line 31(c)) Use this UMA number in all other PFS calculations.
63. Occupancy Percentage for RBY Adjusted for Long-Term Vacancies
(Divide line 38(c) by line 62; multiply by 100 and round to nearest whole) %
64. Average Number of Vacant Units in RBY after All Adjustments (Subtract line 60 from line 58)
65. Total Unit Months of Vacancy in RBY after All Adjustments (Subtract line 61 from line 56)
66. Vacancy Percentage for RBY Adjusted for Long-Term Vacancies
(Divide line 65 by line 62; multiply by 100 and round to nearest whole) %
67. If the result on line 63 is 97% or higher or if the result on line 64 is five or less or if the result on line 66 is 3% or less,
then check the appropriate box below. You have completed the form and do not need to proceed further.
Stop D a. High Occupancy HA: Occupancy Percentage -+ Use 97% as the Projected Occupancy Percentage on Part B,
& is 97% or higher for the RBY after Long-Term line 11 of form HUD-52723. Use the UMA result on line 62 In
Note Vacancies Adjustment calculating PFS ellglbl/lty.
Db. High Occupancy HA: Five or fewer vacant -+ Use line 63 as the Projected Occupancy Percentage on Part B,
units after Adjustment for Long-TermVacancies line 110f form HUD-52723. Use the UMA result on line 62 In
calculating PFS ellglblllty.
D c. High Occupancy HA: Vacancy Percentage -+ Use line 63 as the Projected Occupancy Percentage on Part B,
is 3% or lower for the RBY after Long- line 11 of form HUD-52723. Use the UMA result on line 62 In
Term Vacancies Adjustment calculating PFS ellglbl/lty.
Part J. Projected Occupancy Percentages for Low Occupancy HAs If the HA cannot determine an acceptable Projected Occupancy
Percentage for the RBY using the above approach, it will use this section. The HA will use the lower of either 97% or that percentage based
on having five units vacant for the RBY. Either percentage can be adjusted for vacant units undergoing modernization construction and
vacancies beyond its control. Small HAs of 140 units or less will generally want to use a percentage based on five vacant units.
68. Enter 97% if HA has more than 140 units. If 140 or fewer units, determine occupancy percentage based on 5 vacant
units for RBY. ake 60 unit months and divide b line 62' multi I b 100 and round to nearest whole. Subtract result from 100% %
69. Percentage Adjustment for Modernization and Beyond Control Vacancies
(Add lines 48 plus 55; divide that sum by line 62; multi by 100 and round to nearest whole %
70. Projected Occupancy Percentage for Low Occupancy HA
(Take the percentage on line 68 and subtract the percentage shown on line 69. Use the result as the
Projected Occupancy Percentage on Part B, line 11 of form HUD-52723. Use the UMA result on line 62 In calculating
PFS eligibility) %
This form replaces forms HUD-52728-A thru -C which
have been canceled. Previous edition is obsolete.
Page 3 of 3
form HUD-52728 (0312003)
ref Handbook 7475.13
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: October 25, 2005
AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE
NO: 8-A DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Adopt Resolution 2005-05, Designating BY: Cher Bakken BY:
Depository for the HRA DATE: October 19,2005
BACKGROUND:
The attached Resolution 2005-05, is a Resolution designating Northeast Bank as a depository of the
funds for the Columbia Heights HRA. This is a required document by the finance department.
RECOMMENDATION: Staff recommends board adoption of Resolution 2005-05, designating a
depository for the HRA.
RECOMMENDED MOTION: Adopt Resolution 2005-05, a Resolution Designating Depository for
the Columbia Heights Housing and Redevelopment Authority (HRA).
HRA ACTION:
h:\HRAConsent Form200S\Res200S-0S Des~gnat~ng Depos~tory for HRA
RESOLUTION NO. 2005-05
RESOLUTION DESIGNATING DEPOSITORY FOR THE COLUMBIA HEIGHTS
HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
IT IS HEREBY RESOLVED, that Northeast bank, is hereby designated as a depository of the
funds of this corporation.
IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the
funds of this corporation on deposit with said bank shall be signed by the following:
HRA Executive Director
HRA Deputy Executive Director (if Executive Director isn't available)
Management Company CEO
Management Company CFO
And that said bank is hereby fully authorized to pay and charge to the account of this corporation
any checks, drafts, or other withdrawal orders.
BE IT FURTHER RESOLVED, that the Northeast Bank, is designated depository of the
Corporation and it is hereby requested, authorized and directed to honor checks, drafts or other
orders for the payment of money drawn in this corporation's name, including those drawn to the
individual order of any person or person whose name or names appear thereon as signer or
signers thereof, when bearing or purporting to bear the facsimile signatures of the following:
HRA Executive Director
HRA Deputy Executive Director
Management Company CEO
Management Company CFO
And that Northeast Bank shall be entitled to honor and to charge this corporation for all such
checks, drafts or other orders, regardless of by whom or by what means the facsimile signature
or signatures thereon may have been affixed thereto, if such facsimile signature resembles the
facsimile specimens duly certified to or filed with the Bank by the City Clerk or other officer of
this Corporation.
BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the HRA
Board of the Corporation and certified to as governing the operation of this corporation's
account(s) with it, be and are hereby continued in full force and effect, except as the same may
be supplemented or modified by the foregoing part of this resolution.
BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re-
discounts and borrowings by or on behalf of this Corporation with said bank prior to the adoption
of this resolution be, and the same hereby are, in all things ratified, approved and confirmed.
BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of
Minnesota may be used as depositories for investment purposes so long as the investments
comply with authorized investments as set forth in Minnesota Statutes.
BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota may
be used as a depository for investment purposes so long as the investments comply with the
authorized investments as set forth in Minnesota Statutes.
Passed this _ day of October, 2005
Offered by:
Seconded by:
Roll Call:
Bruce Nawrocki- Chair
Cheryl Bakken- Secretary
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: October 25, 2005
AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE
NO: 8-C DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Adopt Resolution 2005-07, Parkview BY: Dana Welke /Robert Alsop
Villa South ACOP Revision DATE: October 19, 2005 BY:
BACKGROUND:
Walker Management and HRA legal counsel recommend adoption of the attached revised Parkview
Villa South Admissions and Continued Occupancy Policy in order to: (1) to insure compliance with
applicable Federal and State laws; (2) eliminate ambiguities and/or inconsistencies among the HRA's
leasing documents and policies; and (3) implement the Board's decision to change the tenant
eligibility criteria for Parkview Villa South. The primary changes to the Admissions and Continued
Occupancy Policy include the following:
Nondiscrimination and accessibility provisions were added to the beginning of the revised ACOP.
The obligation to advertise and market the Parkview Villa South as a facility for residents 55 years
of age and older was included in this section to comply with both State and Federal law.
All provisions relating to the operation of a public housing facility were eliminated from the
revised ACOP, including but not limited to the following:
. Definitional provisions were omitted from the revised ACOP since they dealt primarily with
income related terms.
. Tenant eligibility criteria and verification provisions were limited to minimum age limit (55
years), rental history and criminal background checks - economic factors were eliminated
from the revised ACOP.
. Tenant selection provisions and occupancy standards were revised to eliminate public housing
requirements.
. The schedule of rents was revised to allow the Board to change rent amounts once every
twelve months as long as the tenants are provided at least two months notice of the change.
. Provisions relating to annual reexaminations and rent adjustments based on income were
eliminated from the ACOP.
Tenant selection provisions were also revised to include a preference for local residents.
A grievance procedure was revised and simplified for purposes of providing limited due process
for tenants when their lease is terminated for cause by the HRA.
A previously adopted internal transfer policy was incorporated into the ACOP.
Exhibits to the ACOP were either eliminated as unnecessary or incorporated into the body of the
revised ACOP.
RECOMMENDATION: Recommend board adopt Resolution 2005-07, revision ofthe Parkview
Villa South Admissions and Continued Occupancy Policy (ACOP).
RECOMMENDED MOTION: Move to Adopt Resolution 2005-07, a Resolution approving the
Parkview Villa South Admissions and Continued Occupancy Policy (ACOP).
IHRA ACTION:
HOUSING AND REVELOPEMENT AUTHORITY
OF COLUMBIA HEIGHTS MINNESOTA
RESOLUTION NO. 2005-07
RESOLUTION APPROVING P ARKVIEW VILLA SOUTH
ADMISSIONS AND CONTINUED OCCUPANCY POLICY
WHEREAS, the Board of Commissioners of the Housing and Redevelopment Authority of
Columbia Heights, Minnesota, at the recommendation of management and legal counsel, find it
necessary to revise the Parkview Villa South Admissions and Continued Occupancy Policy based
on the Board's recent decision for the facility to be leased exclusively to persons fifty-five years of
age and older.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners for the Housing
and Redevelopment Authority of Columbia Heights, Minnesota, that the Admissions and Continued
Occupancy Policy for Parkview Villa South is hereby amended as attached hereto as Exhibit A.
Passed this
date of
,2005.
OFFERED BY:
SECONDED BY:
ROLL CALL:
HOUSING AND REDEVELOPMENT AUTHORITY
Chair- Bruce Nawrocki
Executive Director- Walter R. Fehst
RAA-269799vl
CLl60-81
P ARKVIEW VILLA SOUTH
ADMISSIONS AND
CONTINUED OCCUPANCY POLICY
HOUSING & REDEVELOPMENT AUTHORITY
OF COLUMBIA HEIGHTS, MINNESOTA
Revised: October 2005
'-
TABLE OF CONTENTS
Introduction.................................................................................................................. .................1
I. Nondiscrimination and Accessibility ............ ...... ...... ..... ..... ...... .......... ..... .............. ........1
II. Eligibility Requirements for Admission.. ....... ........................ ................... ....... .............2
III. Verifications.................................................................................................................. . 3
IV. Tenant Selection and Assignment Policy ......................................................................4
V. Occupancy Standards... .... ...... ........ ....... ....... ...... ...... .... .... ...... ..... ...... .... .... ... ... ... ....... ... ..5
VI. Waiting List................................................................................................................... 5
VII. Internal Transfer Policy......................................................................................... ........5
VIII. Schedule of Rents.......................................................................................................... 6
IX. Additional Charges............ .........................................................................................6
X. Leasing ... ..... ..... .......... ..... ... ... ... .......... ....... ....... ...... ........... ..... ............... .... ........ ...... .......7
XI. Lease Terminations........................................................................................................ 8
XII. Grievance Procedure...................................................................................................... 9
INTRODUCTION
This Admission and Continued Occupancy Policy outlines the policies of the Housing and
Redevelopment Authority of Columbia Heights ("the HRA") for the operation of the elderly
housing facility known as Parkview Villa South located at 965 - 40th A venue NE in Columbia
Heights, Minnesota. If there is any conflict between this policy and any State or Federal laws,
the State and Federal laws shall prevail.
I. NONDISCRIMINATION AND ACCESSIBILITY
It is the policy of the HRA to comply with Title VI of the Civil Rights Act of 1964, the Federal
Fair Housing Act, Executive Order 11063, the Age Discrimination Act of 1975, Title II of the
Americans with Disabilities Act, the Minnesota Human Rights Act, and any legislation
protecting the individual rights of residents, applicants or staff which may subsequently be
enacted.
Under Federal law, it is illegal to discriminate against any person or group of persons because of
race, color, religion, sex, handicap, familial status or national origin. The Minnesota Human
Rights Act prohibits discrimination because of race, color, creed, religion, national origin, sex,
disability, and marital status, status with regard to public assistance, sexual orientation, or
familial status. Both the Federal Fair Housing Act and the Minnesota Human Rights Act provide
certain exemptions for housing for older persons which the HRA intends to apply to Parkview
Villa South.
Subject to the exemptions permitted under 42 D.S.C. ~ 3607(b)(2)(C) and Minn. Stat. ~ 363A.21,
subd. 2, the HRA shall not:
· Deny to any person the opportunity to apply for housing (when the waiting list is
open), nor deny to any eligible applicant the opportunity to lease housing suitable
to their needs;
· Provide anyone housing that is different than that provided others;
· Subject anyone to segregation or unequal or different treatment;
· Restrict a person's access to any benefit enjoyed by others in connection with the
housing program;
· Treat anyone differently In determining eligibility or other requirements for
admission;
· Deny a person access to the same level of services;
· Deny a person the opportunity to participate in a planning or advisory group that
is an integral part of the housing program; or
I
· Deny admission to otherwise qualified applicants because of their membership in
a particular group or category of otherwise eligible applicants.
Instead, each applicant who is a member of a particular group or category will be treated as an
individual based on his or her attributes and behavior.
The HRA will seek to identify and eliminate situations or procedures that create a barrier to an
equal housing opportunity for all. Such accommodations may include changes in the method of
administering policies, procedures, or services. In addition, the HRA may perform structural
modifications to housing and non-housing facilities where such modifications would be
necessary to afford full access to the housing program for qualified individuals with handicaps.
In reaching a reasonable accommodation with or performing structural modifications for
otherwise qualified individuals with handicaps, the HRA is not required to:
· Make structural alterations that require the removal or altering of a load-bearing
structural member;
· Provide an elevator in any multi-family housing development solely for the
purpose of locating accessible units above or below the grade level;
· Take any action that would result in a fundamental alteration in the nature of the
program or servIce;
· Take any action that would result in an undue financial and administrative burden
on the HRA.
In order to qualify for the exemptions permitted under 42 V.S.C. ~ 3607(b)(2)(C) and Minn. Stat.
~ 363A.21, subd. 2, the HRA shall advertise and describe Parkview Villa South to prospective
residents as housing facility designed for elderly persons and will specifically limit occupancy to
tenants who are fifty-five years of age and older.
II. ELIGIBILITY REQUIREMENTS FOR ADMISSION
A. Tenant Eligibility Criteria
In determining an applicant's eligibility for residency at Parkview Villa South, the
following factors shall apply:
I. An applicant and all household members identified on the application must be
fifty-five (55) years of age or older. No one under the age of 55 is permitted to
reside at Parkview Villa South without express authorization by the HRA Board
of Commissioners, which authorization shall only be granted in extreme
circumstances and at the sole discretion of the Board.
2
2. Whether the conduct of the applicant in present or prior housing has been such
that admission to the program would adversely affect the health, safety, or welfare
of other residents, or the physical environment, or the financial stability of the
project, including but not limited to a record of any of the following: (a) non-
payment of rightful obligations including rent and utilities; (b) disturbance of
neighbors; (c) destruction of property; (d) poor living or housekeeping habits; and
( e) a history of criminal activity involving crimes of physical violence to persons
or property or a record of other criminal acts, which would adversely affect the
health, safety or welfare of other residents.
3. The ability of the applicant to meet the tenant's obligation under the lease,
including but not limited to complying with the minimum residency requirements
outlined therein.
In determining eligibility for admission, the HRA shall rely on sources of information
which may include, but not be limited to HRA records, personal interviews with the
applicant or tenant; home visits, interviews with previous landlords, criminal and court
records, clients, physicians or the police department. In the event of the receipt of
unfavorable information with respect to an applicant, consideration shall be given to the
time, nature, and extent of the applicant's conduct and to factors, which might indicate a
reasonable probability of favorable future conduct or financial prospects.
B. Notification of Ineligibility
Each applicant determined to be ineligible shall be promptly notified by the HRA in
writing of such determination with the reasons therefore and of the applicant's right upon
request within a reasonable time to an informal hearing on the determination.
c. Certification of Eligibility
Prior to the execution of any lease between the HRA and the applicant, the HRA will
certify in writing that the family meets all conditions governing eligibility.
III. VERIFICATIONS
All information and eligibility criteria for admission and continued occupancy will be verified by
the HRA through its authorized agents. Written inquiries will include a statement of the purpose
of the inquiry and a statement signed by the applicant to permit the source to release information.
All verifications will be obtained prior to the execution of the lease and the commencement of
the tenancy. Tenant files will contain documentation of all verifications.
A. The age of all household members will be verified by the HRA by examining the original
and making a copy of each household member's driver's license, birth certificate,
passport or other government issued identification.
3
B. Other eligibility criteria will be verified as follows:
Any applicant who has lived in rental property within the past 5 years must provide rental
references for each unit occupied during this period, including the one currently
occupied. If the applicant has not lived in rental property, he/she must provide at least I
reference from non-related persons. References may include, but not be limited to:
employers, clergy, neighbors, social service professionals, or building inspectors.
If any reference information obtained provides the basis for denial based upon the past
conduct of the applicant, his/her guests or members of his/her family, additional
references may be required.
When an applicant is offered an apartment, the Housing Administrator/Manager will have
the applicant complete a Criminal History Background Release Form. The Housing
Administrator/Manager will then give completed form to Columbia Heights Police
Department for a criminal background check of the applicant to be completed. The
Columbia Heights Police Department will notify the HRA of the findings. If the findings
disqualify the applicant, the Housing Administrator/Manager will notify the applicant of
the disqualification.
C. If it is determined that the age or other eligibility information provided by the applicant
has been knowingly falsified or intentionally withheld, the HRA has the right to deny
eligibility and advise the applicant in writing of the reason for denial and of their right to
an impartial hearing.
IV. TENANT SELECTION AND ASSIGNMENT POLICY
A. Tenant Selection
It is the intention of the HRA that the selection of tenants for its senior housing be accomplished
fairly and objectively and in accordance with Federal and State law. The HRA in selecting
eligible applicants to fill available units of suitable size shall give consideration to the following
factors in order shown:
I. Local preference.
2. Date and time of application.
3. Appropriate unit size.
B. Local Preference
Applicants who reside in the City of Columbia Heights will be given a preference over other
applicants for senior housing. Applicants selected based on local preferences must qualify for
4
the preference at the time they apply. If the applicant cannot establish residency within the City
of Columbia Heights at the time of their application, they will be placed in the the non-
preference category.
c. Selection Process
Each applicant shall be assigned an appropriate place on the waiting list in sequence, based on
local preference, date and time of application and suitable type or size of the available unit. At a
given time, the applicant first on the waiting list shall be offered a suitable unit. If the applicant
rejects the first unit offered, the applicant shall retain his/her placement on the waiting list. When
the next available unit becomes vacant, he/she shall once again be offered the unit. If the
applicant rejects the second unit offered he/she shall be moved to last place on the waiting list.
V.OCCUPANCYSTANDARDS
Units will be assigned so that the living room is not used for sleeping purposes. In order to
prevent underutilization of space and permit efficient and economical use of scarce housing
resources, the following standards will determine the number of bedrooms required to
accommodate a household of a given size:
NUMBER OF BEDROOMS
NUMBER OF PERSONS
I
Minimnm
I
M~ximnm
2
2
2
2
Such standards are intended as a guide and may be waived by the HRA when a vacancy problem
exists or it is necessary to achieve or maintain full occupancy by assigning a household to a
larger size unit or a different unit type, such as a handicapped adapted unit, than is required or
permitted. Should it be deemed necessary, a one person household could be placed in a 2-
bedroom unit on a temporary basis with a written agreement that they must move to a I-bedroom
unit when a qualified 2-person household applies and is selected. If the assignment is deemed to
be temporary, such household shall be advised that they will be transferred to the proper type or
size unit as soon as one becomes available. Should one household member vacate the unit for
any reason, it is within the HRA's sound discretion as to whether the remaining household
member must move to the next available I-bedroom unit or may remain in the 2-bedroom unit.
VI. WAITING LIST
One waiting list will be maintained for Parkview Villa South. The waiting list will consist of
apparently eligible applicants, based on type and size of unit required, factors affecting
preference, and date and time the application was received. Application forms will be completed
to the extent that all factors of eligibility and preference factors are included and a determination
can be made by the HRA on the eligibility status of the applicant. Contact will be made annually
with eligible persons on the waiting list to keep a current list of persons interested in, and eligible
for housing.
5
VII. INTERNAL TRANSFER POLICY
All internal transfers will be handled by the HRA and its agents according to the policy outlined
herein. Should a tenant request an internal transfer to another apartment, the tenant will be
required to fill out an application which will be placed on the "local preference" waiting list in
order by date. In the event that a unit comes available and it is not what the tenant desires, tenant
may decline the unit. Tenant may pass on two offers at which point the tenant will be placed at
the bottom of the waiting list. (All applications would be treated the same way as a regular
applicant.) An internal transfer fee of $400.00 will be assessed to any tenant transferred under
this policy.
Parkview Villa South residents that apply to transfer to Parkview Villa North, will have the
$400.00 transfer fee waived, if their lease at Parkview Villa South was executed prior to April
20, 2004, and if they are placed on the waiting list for an internal transfer, by application, dated
before December 31, 2006. All residents of Parkview Villa South that have signed a lease after
April 20, 2004 will be subject to the internal transfer fee of $400.00.
VIII. SCHEDULE OF RENTS
Rent schedules for both the one and two bedroom units at Parkview Villa South will be
established from time to time by the HRA Board of Commissioners. Pursuant to the lease
agreement, a tenant's rent cannot be changed more than once in any 12-month period. In
addition, rent changes will not become effective until a tenant is provided at least two month's
written notice of the change in the rent amount.
IX. ADDITIONAL CHARGES
Each household of a unit in Parkview Villa South will be responsible for the payment of the
following additional charges if appropriate:
A. Security Deposit
Each household will be required to pay a security deposit in an amount determined and
posted by the HRA. Such payments must be made prior to occupancy, unless other
arrangements are made with management. Security deposit shall be held by the HRA for
the household and shall bear simple interest in accordance with Minnesota state law.
The security deposit may not be used to pay rent or other charges during occupancy.
Instead, it will be used by the HRA at the termination of the lease for reimbursement of
the cost of repairing any damage to the lease unit caused by the any household member or
guests, and for any rent or other charges owed by the tenant.
The HRA shall, within the time limit prescribed by Minnesota state law, return such
deposit to tenant, plus any interest earned, or furnish tenant a written statement
identifying the specific reason for the withholding of the deposit or any portion thereof.
6
The HRA may withhold from such deposit such amounts as are reasonably necessary to
remedy tenant defaults in the payment of rent or other funds due the HRA pursuant to the
lease and/or restore the leased property to the condition at the commencement of the
lease, normal wear and tear excepted.
B. Pet Deposit
With prior approval of the HRA and payment of an additional security deposit for pet
ownership, common household pets are permitted in Parkview Villa South. The pet
deposit shall be in an amount determined and posted by the HRA and shall be held by the
HRA until the tenant moves out or no longer keeps a pet in the dwelling unit. The deposit
will be fully refunded, with interest according to state law, provided no pet-related
damage has been done to the premises.
C. Proximity Card Deposits
Each household will be required to pay a deposit for each proximity card provided by the
HRA in an amount determined and posted by the HRA. Such deposits shall be refunded
to the Tenant upon return of the proximity card to the HRA. Tenant shall be required to
provide the name, address and telephone number of any person holding a proximity card
to the building.
D. Garage Rent
Underground parking is available to residents for a monthly fee which will be charged as
rent under the lease in an amount to be determined from time to time by the HRA. If
there are more tenants requesting underground parking than there are stalls, a waiting list
will be formed on a first come first serve basis. A deposit will be required for the garage
door opener transmitter, which shall be be refunded to the tenant upon return of the
transmitter.
x. LEASING
A. Prior to admission, a lease shall be signed and dated by all adult members of the
household and the HRA.
B. Notices of rent adjustments will be issued to amend the dwelling lease. Tenants will
receive at least two month's notice prior to any rent adjustment and be required to sign a
lease addendum reflecting the rent adjustment in order for the tenancy to continue. This
procedure provides formal acknowledgement of the rent change. To support proper
notice, a copy of the notice and lease addendum will be included in the tenant file.
C. Schedules of extra charges, special charges for services, repairs and excess utilities, and
rules and regulations, which are required to be incorporated in the lease by reference shall
be publicly posted in a conspicuous manner in the project office and shall be furnished to
applicants and tenants on request. Such schedules, rules and regulations may be modified
7
from time to time, provided that at least thirty (30) days written notice is given for each
affected tenant setting forth the proposed modification, the reasons for each change, and
providing the tenant an opportunity to present written comments which shall be taken
into consideration prior to the proposed modification becoming effective. A copy of such
notice shall be:
1. Delivered directly or mailed to each tenant; or
2. Posted in at least one conspicuous place within each structure or building in
which the affected dwelling units are located.
D. Any modifications of the lease must be accomplished by a written addendum to the lease
signed by the parties.
XI. LEASE TERMINATIONS
A. The term of the lease shall be one month and shall continue month to month, from the
first day of each subsequent month, unless terminated as provided herein. Either the
tenant or the HRA may terminate the lease by providing one month's written notice of
the termination as defined in the lease agreement.
B. If Tenant violates any terms or provisions of the lease, the HRA is entitled to immediate
possession of the leased property after providing notice of the violation to the tenant.
Notice of lease termination to the tenant shall state the reasons for the termination, shall
inform the tenant of the right to make such reply as he or she may wish and of the right to
request a hearing, if appropriate, in accordance with HRA's grievance procedure. The
termination of the lease shall not relieve the tenant either for the payment of fees or other
sums owed prior to or during the notice period, or for the payment of amounts necessary
to restore the unit to their condition at the commencement of the tenancy, ordinary wear
and tear excepted.
C. Notice of termination to tenant shall state reasons for the termination, shall inform the
tenant of the right to make such reply as he or she may wish and of the right to request a
hearing in accordance with the HRA's grievance procedure.
D. All individual grievances or appeals, with the exception of those cases concerning
eviction or termination of tenancy, which are based upon a tenant's creation or
maintenance of a threat to health or safety of other tenant or HRA's employees, shall be
processed under the HRA's Grievance Policy.
Before the HRA shall schedule a grievance hearing for any grievance concerning the
amount of rent the HRA claims is due, the tenant must first bring his or her rent account
current by paying to the HRA an amount equal to the amount of rent due and payable as
of the first of the month preceding the month in which the act or failure to act took place.
After the hearing is scheduled, the tenant shall continue to deposit this same monthly rent
8
amount into the HRA's escrow account until the complaint is resolved by the decision of
the hearing officer or panel.
If, the grievance, hearing officer or panel upholds the HRA's action to terminate the
tenancy, the HRA's notice to vacate shall not be issued to the tenant before the decision
of the grievance, hearing, officer or panel is either mailed or delivered to the tenant. Until
the HRA's Notice to vacate has been served the tenant, the HRA will not commence
eviction action in court.
XII. GRIEVANCE PROCEDURE
A. Definitions Applicable to the Grievance Procedure
I. Grievance: Any dispute a Tenant may have with respect to the HRA action or
failure to act in accordance with the individual Tenant's lease or HRA regulations
that adversely affects the individual Tenant's rights, duties, welfare or status.
2. Complainant: Any Tenant (as defmed below) whose grievance is presented to the
HRA in accordance with the requirements presented in this procedure.
3. Elements of due process: An eviction action or a termination of tenancy in a State
or local court in which the following procedural safeguards are required:
(a) Adequate notice to the Tenant of the grounds for terminating the tenancy
and for eviction;
(b) Right of the Tenant to be represented by counsel;
(c) Opportunity for the Tenant to refute the evidence presented by the HRA,
including the right to confront and cross examine witnesses and to present
any affirmative legal or equitable defense which the Tenant may have;
(d) A decision on the merits of the case.
4. Hearing Officer: A person selected in accordance with this procedure to hear
grievances and render a decision with respect thereto.
5. Tenant: The adult person (or persons other than a Live-in aide): (1) Who resides
in the unit, and who executed the lease with the HRA as lessee of the dwelling
unit, or, if no such person now resides in the unit, (2) Who resides in the unit, and
who is the remaining head of the household of the Tenant family residing in the
dwelling unit.
6. Resident Organization: An organization of residents, which also may include a
resident management corporation.
9
B. Applicability of this Grievance Procedure
This grievance procedure shall be applicable to all individual grievances (as defined in Section I
above) between Tenant and the HRA with the following two exceptions:
1. The grievance procedure shall not be applicable to any termination of tenancy or
eviction that involves:
(a) Any criminal activity that threatens the health, safety, or right to peaceful
enjoyment of the premises of other residents or employees of the HRA, or
(b) Any violent or drug-related criminal activity on or off such premises; or
(c) Any criminal activity that resulted in felony conviction of a household
member.
2. The HRA grievance procedure shall not be applicable to disputes between
Tenants not involving the HRA or to class grievances. The grievance procedure
is not intended as a forum for initiating or negotiating policy changes between a
group or groups of tenants and the HRA's Board of Commissioners.
This grievance procedure is incorporated by reference in all Tenant dwelling leases and will be
furnished to each Tenant and all resident organizations.
Any changes proposed in this grievance procedure must provide for at least 30 days notice to
Tenants and Resident Organizations, setting forth the proposed changes and providing an
opportunity to present written comments. Comments submitted shall be considered by the HRA
before any revisions are made to the grievance procedure.
c. Informal Settlement of a Grievance
Any grievance shall be personally presented, either orally or in writing, to the HRA's office or to
the management office of the project in which the complainant resides within ten (10) days
after the grievable event occurs.
As soon as the grievance is received, it will be reviewed by the HRA staff to make certain that
neither of the exclusions in paragraphs I1(A) or (B) above applies to the grievance. Should one
of the exclusions apply, the complainant will be notified in writing that the matter raised is not
subject to the HRA's grievance procedure, with the reason therefore.
If neither of the exclusions cited above apply, the complainant will be contacted to arrange a
mutually convenient time within ten (10) working days to meet so the grievance may be
discussed informally and settled without a hearing. At the informal hearing the complainant will
present the grievance and an authorized agent of the HRA will attempt to settle the grievance to
the satisfaction of both parties.
10
Within five (5) working days following the informal discussion, the HRA shall prepare and
either hand deliver or mail to Tenant a summary of the discussion that must specify the names of
the participants, the dates of meeting, the nature of the proposed disposition of the complaint and
the specific reasons therefor, and shall specify the procedures by which a formal hearing under
this procedure may be obtained if the complainant is not satisfied. A copy of this summary shall
also be placed in the Tenant's file. A receipt signed by the complainant or a return receipt for
delivery of certified mail, whether or not signed, will be sufficient proof of time of delivery for
the summary of the informal discussion.
D. Formal Grievance Hearing
If the complainant is dissatisfied with the results of the informal hearing, the complainant must
submit a written request for a hearing to the management office of the development where
Tenant resides no later than five (5) working days after the summary of the informal
hearing is received.
The written request shall specify:
I. The reasons for the grievance;
2. The action of relief sought from the HRA; and
If the complainant requests a hearing in a timely manner, the HRA shall schedule a hearing on
the grievance at the earliest time possible for the complainant, HRA and the hearing officer or
hearing panel, but in no case later than ten (10) working days after the HRA received the
complainant's request.
If the complainant fails to request a hearing within five working days after receiving the
summary of the informal hearing, the HRA's decision rendered at the informal hearing becomes
final and the HRA is not obligated to offer the complainant a formal hearing unless the
complainant can show good cause why he failed to proceed in accordance with this procedure.
Failure to request a grievance hearing does not affect the complainant's right to contest the
HRA's decision in a court hearing.
E. Selecting the Hearing Officer
A grievance hearing shall be conducted by an impartial person appointed by the HRA or its
agent. The hearing officer shall be deemed to be impartial as long as the officer did not
participate in the original decision of the HRA that is being grieved by the Tenant.
F. Escrow Deposit Required for a Hearing Involving Rent
Before a hearing is scheduled in any grievance involving the amount of rent which the HRA
claims is due under the lease, the complainant shall pay to the HRA an amount equal to the rent
due and payable as of the first of the month preceding the month in which the act or failure to act
11
took place. The complainant shall, thereafter, deposit the same amount of the monthly rent in an
escrow account monthly until the complaint is resolved by decision of the hearing officer or
hearing panel.
This requirement will not be waived by the HRA unless the complainant is paying minimum rent
and the grievance is based on a request for a hardship exemption or the tenant's welfare benefits
have been reduced for welfare fraud or failure to comply with economic self sufficiency
requirements. In these cases only, rent need not be escrowed.
G. Scheduling Hearings
When a complainant submits a timely request for a grievance hearing, the HRA will immediately
contact one a potential hearing officer and schedule the grievance at a date and time that is
convenient for all the parties.
Once all the relevant parties have agreed upon the hearing date and time, the complainant, the
manager of the development in which the complainant resides, and the hearing officer shall be
notified in writing. Notice to the complainant shall be in writing, either personally delivered to
complainant or sent by mail, return receipt requested.
The written notice will specify the time, place and procedures governing the hearing.
H. Procedures Governing the Hearing
The hearing shall be held before the hearing officer as described above in Section E. The
complainant shall be afforded a fair hearing, which shall include:
I. The opportunity to examine before the hearing any HRA documents, including
records that are directly relevant to the hearing.
The Tenant shall be allowed to copy any such document at the Tenant's expense.
If the HRA does not make the document available for examination upon request
by the complainant, the HRA may not rely on such document at the grievance
hearing.
2. The right to be represented by counselor other person chosen as the Tenant's
representative and to have such person make statements on the Tenant's behalf.
3. The right to a private hearing unless the complainant requests a public hearing.
The right to present evidence and arguments in support of the Tenant's complaint
to controvert evidence relied on by the HRA or project management, and to
confront and cross examine all witnesses upon whose testimony or information
the HRA or project management relies; and
4. A decision based solely and exclusively upon the evidence presented at the
hearing.
12
The hearing officer may render a decision without proceeding with the hearing if they determine
that the issue has been previously decided in another proceeding.
At the hearing, the complainant must first make a showing of an entitlement to the relief sought
and, thereafter, the HRA must sustain the burden of justifying the HRA action or failure to act
against which the complaint is directed.
The hearing shall be conducted informally by the hearing officer. Oral or documentary evidence
pertinent to the facts and issues raised by the complaint may be received without regard to
admissibility under the rules of evidence applicable to judicial proceedings.
The officer shall require the HRA, the complainant, counsel and other participants or spectators
to conduct themselves in an orderly fashion. Failure to comply with the directions of the hearing
panel or officer to obtain order may result in exclusion from the proceedings or in a decision
adverse to the interests of the disorderly party and granting or denial of the relief sought, as
appropriate.
The HRA must provide reasonable accommodation for persons with disabilities to participate in
the hearing. Reasonable accommodation may include qualified sign language interpreters,
readers, accessible locations, or attendants. If the Tenant is visually impaired, any notice to the
Tenant which is required under this procedure must be in an accessible format.
If the hearing officer fails to disqualify himselflherself as required in Section V(A), the HRA will
remove the hearing officer, invalidate the results of the hearing and schedule a new hearing with
a new hearing officer.
I. Failure to Appear at the Hearing
If the complainant or the HRA fails to appear at the scheduled hearing, the hearing officer may
make a determination to postpone the hearing for not to exceed five business days, or may
make a determination that the party has waived has right to a hearing.
Both the complainant and the HRA shall be notified of the determination by the hearing officer;
provided, that a determination that the complainant has waived his right to a hearing shall not
constitute a waiver of any right the complainant may have to contest the HRA's disposition of the
grievance in court.
J. Decision of the Hearing Officer
The hearing officer shall prepare a written decision, together with the reasons for the decision
within ten (10) working days after the hearing. A copy of the decision shall be sent to the
complainant and the HRA.
The HRA shall retain a copy of the decision in the Tenant's folder. A copy of the decision with
all names and identifying references deleted, shall also be maintained on file by the HRA and
13
made available for inspection by a prospective complainant, his representative, or the hearing
officer.
The decision of the hearing officer shall be binding on the HRA, which shall take all actions, or
refrain from any actions, necessary to carry out the decision unless the HRA's Board of
Commissioners determines within thirty (30) days, and promptly notifies the complainant of its
determination that:
1. The grievance does not concern HRA action or failure to act in accordance with
or involving the complainant's lease, which adversely affect the complainant's
rights, duties, welfare or status.
2. The decision of the hearing panel or officer is contrary to applicable Federal, State
or local law.
A decision by the hearing officer or Board of Commissioners in favor of the HRA or which
denies the relief requested by the complainant in whole or in part shall not constitute a waiver of,
nor affect in any way, the rights of the complainant to a trial or judicial review in any court
proceedings which may be brought in the matter later.
14
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: October 25, 2005
AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE
NO: 8-D DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Adopt Resolution 2005-08, Parkview BY: Dana Welke/Robert Alsop BY:
Villa North Lease Revision DATE: October 18, 2005
BACKGROUND:
Walker Management and HRA legal counsel recommend adoption of the attached revised Parkview
Villa North Housing Lease in order to: (1) to insure compliance with applicable Federal and State
laws; (2) eliminate ambiguities and/or inconsistencies among the HRA's leasing documents and
policies; and (3) incorporate provisions to assist in the operation of the buildings and enforcement of
the lease provisions. The primary changes to the Housing Lease include the following:
Re-format and revise lease provisions in order to improve clarity and consistency.
Add lease provisions mandated by Federal regulations but were not already included in the
housing lease. Some of these provisions include the following:
· Revise lease to include mandatory one-year renewal period for lease term in Section I (B).
· Add provision in Section IV (A) allowing legal profit making activities in the unit with the
consent of the HRA.
· Clarify and revise notification requirements of tenants for additional occupants and/or guests
to stay in the unit.
. Add lease provision in Section V (F) outlining HRA's obligation to advise tenant of any
adverse action along with any grievance rights related thereto.
· Revise lease provisions in Section VI (M) related to criminal activity in order to coincide with
obligations under the Federal regulations and avoid confusion with regard to the tenant's
responsibilities.
· Add lease provision in Section V (A) outlining tenant's rights and obligations if unit is
rendered uninhabitable.
. Add lease provision in Section X (F) advising tenant of his/her right to review tenant file in
connection with a lease termination.
Lease provisions were also added to assist in the management of the building and enforcement of
the lease by the HRA. Some of these provisions include:
. Outline HRA's obligation with respect tenant's personal property in Section V (E).
. Expand and clarify tenant's obligations and responsibilities in Sections VI (A) thru (Q).
. Add severability clause in Section XIII of lease in order to avoid illegal contract upon the
discovery of an unenforceable lease provision.
. Add non-waiver provision in Section XIV in order avoid waiving tenant's lease violation by
acceptance of rent by the HRA.
. Add lease provision in Section X (G) allowing HRA to collect attorneys' fees and costs
associated with successful court action against a tenant.
RECOMMENDATION: Recommend the board adopt the revised Parkview Villa North Housing
Lease.
RECOMMENDED MOTION: Move to Adopt Resolution 2005-08, a Resolution approving the
Parkview Villa North Housing Lease.
HRA ACTION:
HOUSING AND REVELOPEMENT AUTHORITY
OF COLUMBIA HEIGHTS MINNESOTA
RESOLUTION NO. 2005-08
RESOLUTION APPROVING P ARKVIEW VILLA NORTH
HOUSING LEASE
WHEREAS, the Board of Commissioners of the Housing and Redevelopment Authority of
Columbia Heights, Minnesota, at the recommendation of management and legal counsel, find it
necessary to revise the Housing Lease for Parkview Villa North.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners for the Housing
and Redevelopment Authority of Columbia Heights, Minnesota, that the Housing Lease for
Parkview Villa North is hereby amended as attached hereto as Exhibit A.
Passed this
date of
,2005.
OFFERED BY:
SECONDED BY:
ROLL CALL:
HOUSING AND REDEVELOPMENT AUTHORITY
Chair- Bruce Nawrocki
Executive Director- Walter R. Fehst
RAA-269801vl
CLl60-81
PARKVIEW VILLA NORTH HOUSING LEASE
Equal Opportunity Housing
Annual Re-certification Date
I. IDENTIFICATION OF PARTIES, PREMISES AND TERM
A. Parties and Premises
Any additions to the household members named above, including live-in aides and foster
children but excluding natural births, adoptions or court ordered custody, require the
written approval of the Management prior to the person residing on the Premises. Tenant
must promptly inform Management of a birth, adoption or court ordered custody of a
child. Failure on the part of the Tenant to comply with this provision is a serious
violation of the Lease, for which Management may terminate the Lease pursuant to
Section X hereof.
B. Term
This Lease will begin on ~ _1_ and end at noon on ~ ~ _ unless
otherwise terminated pursuant to the provisions of Section X hereof. Upon completion of
the initial term, the Lease will automatically be renewed on a 12-month periodic basis
subject to the termination provisions of Section X.
II. PAYMENTS DUE UNDER THE LEASE
A. Rent
1. Amount. The first rent payment for the period beginning ~ ~_
and ending ~ ~ _ is $ . This payment is due at the
time the Lease is signed.
Monthly rent of $ shall be due and payable beginning on
~ _1_, and continuing thereafter on the first day of each month.
This rent amount will remain in effect unless adjusted or changed in
accordance with the provisions of Section III hereof. This rent is based on
(check one):
_the Management-determined flat rent for this unit; or
_ on the income and other information reported by the Tenant.
Families may change rent calculation methods at any recertification.
Families who have chosen the flat rent option may request a
reexamination and change to the formula-based method at any time if the
family's income has decreased, their on-going expenses for such purposes
as child care and medical care have changed or any other circumstances
that create a hardship for the family that would be alleviated by a change.
2. Payment of Rent and Late Fees. Tenant shall pay rent and other charges
owing to Management by either personal delivering or sending the
amounts owing by prepaid first class mail to the following address:
1
HRA of Columbia Heights
590 40th Avenue NE
Columbia Heights, MN 55421
Tenant shall owe a $25.00 late fee to Management for rent not received by
the 5th day of the month. Rent will not be considered paid and a charge of
$20.00 shall also be assessed for checks returned for insufficient funds or
account closed.
3. Failure to Pav. If Tenant's rent is not received by the 14th day of the
month, and Management has not agreed to accept payment at a later date,
Tenant shall be deemed to be in default and a notice of termination will be
issued to Tenant demanding payment in full or the surrender of the
Premises by the Tenant.
B. Securitv Deposit
1. Amount and Puroose. Tenant agrees to pay $ as a security
deposit to be used by Management at the termination of this Lease toward
reimbursement of the cost of repairing any damage to the Premises caused
by the Tenant, household members or guests, and for any rent or other
charges owed by the Tenant.
2. Interest: Security deposits shall be held by Management for Tenant and
shall bear simple interest in accordance with Minnesota State law.
3. Return of Deposit: Management shall, within the time limit prescribed by
Minnesota State law, return such deposit to Tenant, plus any interest
earned, or furnish Tenant a written statement defining the specific reason
for the withholding of the deposit or any portion thereof. Management
may withhold from such deposit such amounts as are reasonably necessary
to remedy Tenant defaults in the payment of rent or other funds due to
Management pursuant to the Lease and! or restore the Premises to the
condition at the commencement of the Lease, normal wear and tear
excepted.
4. Not for Use as Rent. According to Minnesota Statute, Chapter 504B.178,
subdivision 8, Tenant may not deduct the amount of the security deposit
from the last month's rent, and further, all subsequent penalties described
in this statute will apply.
C. Utilities
The following chart describes how the cost of utilities and services for the
Premises will be paid. Management is not be responsible for failure to furnish
utilities for reasons, which are beyond Management's control.
Heat
Cooking Fuel
Electricity
Hot Water
Sewer
Water
Trash Removal
Other
Management Paid
X
X
X
X
X
X
X
Tenant Paid
In addition to monthly rent, Tenant shall pay the amounts for excess utility
consumption of tenant furnished major appliances listed below:
2
Item
Amount Tenant Pavs t<;>
Management in Addition to Rent
Room Air Conditioner
Extra Refrigerators
Food Freezers
Head Bolt Heater
Garage
$
$
$
$
$
per
per
per
per
per
The Utility Allowance Schedule for tenant paid utilities and the Schedule of
Excess Utility Surcharges is posted in Management's offices. Management shall
provide the Tenant with no less than 60 days notice prior to the proposed effective
date of scheduled revisions to these items. The notice shall:
a. Describe the basis for the allowance or revision.
b. Include a statement of specific items included in determining the utility
consumption and dollar amounts in the allowance or revision.
c. Advise tenants where they may review the Management's records, which
document the basis for the allowance or revision.
d. Provide tenants an opportunity to submit written comments within a 30-
day period. The comment period will expire no less than 30 days prior to
the proposed effective date of the allowance or revision.
D. Maintenance and Service Charges
Tenant shall notify Management promptly of required repairs to the Premises, and
of unsafe conditions in the areas surrounding the Premises. Except for normal
wear and tear, Tenant agrees to pay reasonable charges for the repair of damage to
the Premises and the areas surrounding the Premises, Management equipment, or
for extra maintenance or service expenses caused by the Tenant, household
members, guests and for damages caused by the failure of the Tenant to report the
need for repairs. Tenant shall be charged for the cost of maintenance and service
charges in accordance with the Schedule of Maintenance Charges posted in
Management's offices or for the actual cost of the labor and materials needed to
complete the work for repairs not listed on the Schedule of Maintenance Charges.
Notice of charges billed to Tenant for repairs or services under this section shall
specify the items or damages involved, correctional action taken, and the charges
shall be due and payable in full thirty (30) days after written notice is issued.
Failure to pay for maintenance and service charges in a timely manner is a
violation of this Lease and will be grounds for eviction.
III. RE-CERTIFICATION, DWELLING SIZE AND CONTINUED ELIGIBILITY
A. Annual Re-Certification
Once each year or as requested by Management, Tenant shall furnish accurate
information to Management in order for Management to determine whether the
rental amount should be changed, whether the dwelling size is appropriate for
Tenant's needs, and!or whether Tenant is still eligible for public housing under
Federal law, including compliance with community service requirements if
applicable. This determination will be made in accordance with the "Admission
and Continued Occupancy Policy," copies of which are available in at
Management's office. Tenant also agrees to comply with Management's
reasonable requests for verification of the information provided by the Tenant,
including the execution of releases for third-party sources. Failure of Tenant to
comply with Management's reasonable requests for information shall constitute
good cause for the termination of this Lease.
Income reviews will be held every third year for tenants choosing the flat rent
option. Tenants who have chosen this option will be notified at the appropriate
3
time for their recertification. At the time of the recertification appointment the
Tenant may elect to change his or her rent choice option.
Management shall give Tenant written notice of any change in the Tenant's rent
as a result of the annual re-certification. The notice shall be signed by
Management, state the new rent amount the Tenant is required to pay, and the
effective date of the new rent amount. Any change in the Tenant's rent as the
result of the annual re-certification will be effective on the first day of the month
following the last day of the current lease term.
Once the rental amount is established, it shall remain in effect until the effective
date of the next annual re-certification or interim rent adjustment as required
herein.
B. Interim Rent Adiustments
1. Rent is fixed in Section II hereof and will remain in effect for the period
between annual re-certifications unless during such period:
a. An additional adult not included in application/lease moves into
the unit; this may only be done with prior written Management
approval.
b. Tenant requests a rent review due to a decrease in family income
or a change in other circumstances which would lower the rent
payment in accordance with the approved Schedule of Rents.
c. The current rental payment was calculated for a temporary time
period.
d. There is a change in HUD regulations requiring such review.
2. Tenant agrees to notify Management within 30 days of the following
changes:
a. An increase in total household income of $200.00 or more per
month since last income evaluation.
b. A member of the household moves out of the unit.
Either of these changes could result in a rent increase. Failure of the
Tenant to notify Management of an increase in income or the departure of
a household member as required herein shall be deemed a violation of the
Lease and may be grounds for eviction.
Management shall give Tenant written notice of any change in the
Tenant's rent as a result of an interim rent adjustment. The notice shall be
signed by an authorized representative of Management, state the new rent
amount the Tenant is required to pay, and the effective date of the new
rent amount.
i) Rent Decreases: Management shall process rent decreases so that
the lowered rent amount becomes effective on the first day of the
month after the Tenant reports the change in household
circumstances.
ii) Rent Increases: Management shall process rent increases so that
rent increases will take effect the first day of the second month
following the Tenant's changed circumstances.
4
Once the rental adjustment has been implemented, it shall remain in effect
until the effective date of the next annual reexamination or interim rent
adjustment as required herein.
C. Dwelling Unit Transfers
Tenant agrees that if Management determines through the application of its
published occupancy standards that the size of the Tenant's dwelling unit is no
longer appropriate for Tenant's needs, that Tenant may be required to move to
another unit in the inventory of Management's public housing program within a
reasonable period oftime.
D. Reimbursement of Underpaid Rent
If, as a result of a misrepresentation or omission made by Tenant at the time of
admission, annual re-certification, or rent review, Tenant pays rent in an amount
lower than that set forth in the Schedule of Rents, Tenant shall be liable for the
difference between the actual rent paid and the rent which should have been paid
as determined by proper application of the Schedule of Rents. Tenant shall be
liable for such difference from the date of the misrepresentation or omission to the
date on which the proper rent adjustment becomes effective. Management may
also pursue what ever remedies may be available including eviction of the Tenant
from the Premises if appropriate.
E. Intentional Misrepresentations or Omissions
If Management determines that Tenant intentionally misrepresented or omitted
hislher income, assets, childcare, family composition or other material
information, it may deem such misrepresentation or omission as a violation of the
Lease and proceed with an eviction, whether the Tenant is or is not eligible at the
time the misrepresentation or omission is discovered.
IV. OCCUPANCY OF THE DWELLING UNIT
A. Proper Uses
Tenant shall not assign this Lease, nor sublet or transfer possession of the
Premises, nor give accommodation to boarders or lodgers. Tenant shall not use or
permit the use of the dwelling unit for any purpose other than as a private
dwelling unit solely for the Tenant and hislher household members, which may
include (with the written consent of Management) foster children and individuals
providing live-in care to a member of Tenant's household. All occupants of the
unit must be approved and listed on the Lease.
This provision does not exclude reasonable accommodation of Tenant's guests or
visitors who may stay in the unit up to twenty one (21) days per guest per
calendar year. Upon a showing of special circumstances or need, Management
may extend this period for a reasonable additional time, not to exceed thirty (30)
days per calendar year.
Tenant or members of the household may not engage in any profit making
activities on the Premises without the written permission of Management and only
after Management determines that such activities are incidental to the primary use
ofthe Premises for a residence by members of the household.
B. Conduct on Premises
Tenant shall conduct himselflherself and cause other household members, guests,
and other persons who are on the Premises with Tenant's consent to conduct
themselves in a manner which will not disturb a neighbor's peaceful enjoyment of
their accommodations and will be conductive to maintaining the unit and
surrounding area in a decent, safe, and sanitary manner and shall refrain from
5
illegal or other activity which impairs the physical or social environment of the
unit or surrounding area.
Tenant shall refrain from, and cause other household members and guests to
refrain from destroying, defacing, damaging, or removing any part of the unit, the
project or the surrounding area. Tenant also has an obligation to adequately
supervise any children that are members or guests of Tenant's household.
C. Observations of Laws and House Rules
Tenant shall observe all requirements and obligations imposed by local, state or
federal laws, applicable building and housing codes and by this Lease relating to
the use of the Premises. Tenant also agrees to obey any House Rules, which are
reasonably related to the safety, care and cleanliness of the building and the
safety, comfort and convenience of the Tenants. Such rules may be modified by
Management from time to time, provided the Tenant receives written notice ofthe
proposed change, reasons for the change and an opportunity to submit written
comments during a 30-day comment period at least 30 days before the proposed
effective date of the change in the rule.
D. Pets
Tenant shall only be allowed to keep pets on the Premises pursuant to and in
compliance with the provisions of the Pet Policy as adopted and amended from
time to time by Management. A copy of the current Pet Rules and Regulations is
Attachment 4 hereto. Failure of the Tenant to comply with the Pet Policy shall be
deemed a violation of the Lease and may be grounds for termination of the Lease.
v. OBLIGATIONS AND RESPONSIBILITIES OF MANAGEMENT
A. Maintenance and Repairs: Abatement
Management shall maintain the building, facilities, common areas, and equipment
in a clean, decent, safe, and sanitary condition in conformity with the
requirements of local housing codes, building codes and applicable regulations or
guidelines of the Department of Housing and Urban Development. Management
shall make all necessary repairs, alterations, and improvements to the dwelling
unit with reasonable promptness at its own cost and expense, except as otherwise
provided in this section. If repairs or defects hazardous to life, health, and safety
are not made, alternative accommodations will be offered to the Tenant within 72
hours of Tenant's reporting same to Management, and if it is within the
Management's ability to correct the defect or obtain the correction thereof, then
Tenant's rent shall abate during the entire period of the existence of such defect
while the Tenant is residing in the Premises. Rent shall not abate if Tenant rejects
alternative accommodations or if the defects were caused by Tenant's or Tenant's
guests negligence, or the premises or equipment were intentionally damaged by
Tenant or Tenant's guests.
B. Good Working Order
Management shall maintain in good safe working order and condition electrical,
plumbing, sanitary, heating, ventilating and other facilities and appliances
supplied or required to be supplied by Management.
C. Waste
Management shall provide appropriate receptacles and facilities for the deposit of
ashes, garbage, rubbish, and other waste removed from the Premises by the
Tenant in accordance with this Lease.
6
D. Utilities
Management shall supply running water and reasonable amounts of hot water and
reasonable amounts of heat at appropriate times of the year (according to all
applicable building codes) except when a building that includes the premises is
not required by law to be equipped for that purpose, or where heat or hot water is
generated by an installation within the exclusive control of the Tenant and
supplied by direct utility connection.
E. No Responsibility for Tenant's Propertv
Management is not responsible for any damages and!or losses to Tenant's
furniture or other personal belongings. Management's insurance will not cover
the Tenant's personal property. Tenant understands and agrees that it shall be
Tenant's responsibility to insure personal property on the Premises.
F. Notice of Adverse Action
Management shall notify Tenant of the grounds for any proposed adverse action
taken by Management against the Tenant along with Tenant's right to grieve the
adverse action if applicable.
VI. OBLIGATIONS AND RESPONSIBILITIES OF TENANT
A. Care of the Premises: Pavment for Certain Repairs
Tenant shall keep the Premises in such condition as to prevent health, safety or
sanitation problems from arising on the Premises and!or cause damage to the unit.
In particular, Tenant shall not place furniture or other objects in front of windows
or doors as such conduct may impede egress from the Premises.
Tenant shall also notify Management promptly of any need for repairs to the
Premises, and of known unsafe or unsanitary conditions which may lead to
damage, injury, or unsanitary conditions. In particular, Tenant shall not
disconnect or otherwise make inoperable any smoke detectors on the Premises
and shall immediately notify Management of any smoke detector that is
inoperable. The obligation to care for the Premises and notify Management of the
need for repairs is continuous even if Tenant is temporarily away from the
Premises. Except for normal wear and tear, Tenant shall pay reasonable charges
for repair of damage to the leased Premises or project caused by Tenant,
household members or guests, or for services performed by Management because
of Tenant.
B. Management's Equipment
Tenant shall keep Management's appliances and equipment, including carpeting,
if applicable, reasonably clean and use reasonable care in their use, operation, and
maintenance at all times.
C. Trash
Tenant shall dispose of all ashes, garbage, rubbish and other waste from the unit
in a safe and sanitary manner.
D. Motor Vehicles
Tenant shall only be allowed to keep motor vehicles on the Premises pursuant to
and in compliance with the provisions of the Parking Policy, a copy of which is
attached hereto as Attachment No. 7 but which may be amended from time to
time by Management. Failure of the Tenant to comply with the Parking Policy
7
shall be deemed a violation of the Lease and may be grounds for termination of
the Lease by Management.
E. No Disorderlv Conduct or Harassment
Tenant shall act in a cooperative manner with neighbors and Management
personnel. Tenant shall not permit any objectionable, threatening or disorderly
conduct, offensive language, noise, or create a nuisance that will disturb or
interfere with the Tenant's neighbors or Management personnel.
F. Communication Devices and Antenna
In no case shall Tenant be allowed to drill holes in exterior walls, windows or
roofs for purposes of installing antennas, radio equipment and!or other
communication devices on the Premises.
G. No Alterations
Tenant shall not make any alterations or changes to the interior (i.e. painting or
wallpapering) or exterior of the Premises or to equipment on the Premises, or
install additional equipment or appliances without the written approval of
Management.
H. No Waterbeds
Tenant agrees not to keep or permit waterbeds nor any other water-filled furniture
on the Premises, unless first authorized in writing by Management.
I. No Lock Changes
No additional or new locks shall be installed on any doors without prior written
approval from Management.
J. No Waste of Utilities
Water must not be allowed to overflow or be wasted by leaving faucets open.
Toilets and other water apparatus shall not be used for any purposes other than
those for which they were constructed.
K. Cold Weather Precautions
In order to prevent water from freezing in the pipes, windows in the unit must not
be left open in cold weather. In addition, thermostats may not be lowered below
60 degrees in order to prevent damage to the unit.
L. Responsibilitv for Rent
Residents are responsible for paying the rent and any other money due to
Management under this Lease or as a result of any breach of this Lease, and each
and every Tenant is individually responsible for paying the full amount of such
debts, not just a proportionate share.
M. Criminal and Drug-Related Activity
Tenant, members of Tenant's household, guests or other person's under Tenant's
control shall not:
a. engage in any criminal activity that threatens the health, safety, or right of
peaceful enjoyment of other residents, neighbors or Management
personnel; or
8
b. engage in any drug-related criminal activity on or off Management
property (The term "drug-related criminal activity" means the illegal
manufacture, sale, distribution, use or possession with intent to
manufacture, sell, distribute or use a controlled substance or drug
paraphernalia.); or
c. engage in any abuse or pattern of abuse of alcohol that may interfere with
the health, safety, or right of peaceful enjoyment by other residents,
neighbors or Management personnel.
It is understood and agreed that a single violation of this provision shall be good
cause for termination ofthe Lease and, unless otherwise provided by law, proof of
the violation shall not require a criminal conviction.
O. Supervision of Children
In order to promote safety and protect the quiet enjoyment of neighbors, Tenant
has an affirmative obligation to adequately supervise any children that are
members or guests of the Tenant's household. Tenant shall also comply with
reasonable requests from Management regarding child supervision and control by
the Tenant.
P. Tenant Cooperation
Tenant shall respond and comply with all reasonable requests of Management
relating to the implementation of this Lease, including but not limited to
responding to requests for information at re-certification, allowing inspections by
Management, returning required leasing documents to Management and
cooperating with Management's maintenance employees. Tenant shall also
comply with all practices and procedures established by Management for
purposes of managing and maintaining the Premises.
Q. Mailing Address
Tenant shall not permit, and shall have an affirmative obligation to preclude, the
receipt of any mail at the Premises addressed to anyone other than a member of
the Tenant's household.
VII. CONDITION OF DWELLING
By signing the Lease and the Unit Inspection Report, Tenant acknowledges that the
Premises is safe, clean and in good condition, and that all appliances and equipment in
the dwelling unit are in good working order as described on the move-in Unit Inspection
Report. This report, signed by both the Tenant and Management, is Attachment #3 of
this Lease.
At the time of move-out, Management shall complete another inspection of the Leased
Premises. When the Tenant notifies Management of his or her intent to vacate,
Management shall advise Tenant of their opportunity to participate in the move-out
inspection.
VIII. ENTRY OF PREMISES DURING TENANCY
Tenant agrees that any authorized agent, employee, or representative of Management
may, upon advance notice to Tenant, be permitted to enter the Premises during
reasonable business hours for the purpose of conducting routine inspections and
maintenance, for making improvements and repairs or to show the Premises for re-
leasing. Management will provide Tenant with at least two days written notice of its
intention of entering the unit; provided, however, that Management shall have the right to
enter the Premises at anytime without advance written notification to Tenant, if
Management reasonably believes that an emergency exists that requires such entrance or
9
if Tenant has requested a service call or otherwise consented to Management's entry
without prior notice.
In the event that Tenant and all adult members of hislher household are absent from the
Premises at the time of entry, Management's agent, employee, or representative shall
leave in the dwelling unit a written statement specifying the date, time, and purpose of
entry .
IX. LEGAL NOTICES
Notice bv Management: Any notice from Management shall be in writing and either
personally delivered to the Tenant or to an adult member of the Tenant's family residing
in the dwelling unit, or sent to the Tenant by Certified Mail, return receipt requested,
properly addressed, and postage prepaid.
Notice bv Tenant: Any notice to Management, as owner of the Premises and as managing
agent of the Premises, must be in writing and either personally delivered to Management
at its office, or sent to Management by first-class mail, postage prepaid and addressed to:
HRA of Columbia Heights, 590 - 40th Avenue NE, Columbia Heights, MN 55421.
X. TERMINATION OF THE LEASE
A. Bv Tenant
This Lease may be terminated by Tenant by providing one month written notice
forwarded to Management in the manner specified in Section IX. This notice
must be received by Management on or before the last day of the month preceding
the month of the intended move out (i.e. to vacate on December 31, notice must
be received by Management on or before October 31 st). Tenant must also
provide one month written notice if the Tenant does not intend to remain in the
unit for an additional term at the time of the automatic lease renewal as provided
in Section I(B). Tenant is responsible for full payment of the last rental period.
B. By Management
6)
7)
8)
9)
Management may terminate or refuse to renew this Lease for serious or repeated
violations of a material term of the Lease, such as failure to make payments due
under the Lease or to fulfill the Tenant obligations as set forth herein or for other
good cause which may include but is not limited to:
1)
2)
Nonpayment of rent or other charges due under the Lease, or repeated
chronic late payment of rent;
Failure to provide timely and accurate statements of income, assets,
expenses and family composition at Admission, Interim or Annual Rent
Re-certification;
Assignment or subleasing of the premises or providing accommodation for
boarders or lodgers;
Use of the premises for purposes other than solely as a dwelling unit for
the Tenant and Tenant's household as identified in the Lease, or
permitting its use for any other purpose;
Failure to abide by necessary and reasonable rules made by the
Management for the benefit and well being of the housing project and the
Tenants;
Failure to abide by applicable building and housing codes materially
affecting health or safety;
Failure to dispose of garbage, waste and rubbish in a safe and sanitary
manner;
Failure to use electrical, plumbing, sanitary, heating, ventilating, air
conditioning and other equipment, including elevators, in a safe manner;
Acts of destruction, defacement or removal of any part of the premises, or
failure to cause guests to refrain from such acts;
3)
4)
5)
10
10) Failure to pay reasonable charges (other than for normal wear and tear) for
the repair of damages to the premises, project buildings, facilities or
common area;
11) Any criminal activity that threatens the health, safety or right to peaceful
enjoyment of the premises by other residents; or
12) Any drug-related criminal activity on or near such premises.
C. Termination Of Lease Upon Death Of Tenant
Upon the death of the Tenant, or if there is more than one Tenant, upon the death
of all tenants, either the Management or the personal representative of the
Tenant's estate may terminate the Lease upon one month's notice to the other
party of the intent to terminate the Lease. The termination of the Lease under
this section shall not relieve the Tenant's estate from liability either for payment
of rent or other amounts owed prior to or during the notice period, or for the
payment of amounts necessary to restore the Premises to their condition at the
beginning of the Tenant's occupancy, normal wear and tear excepted.
D. Condition of Premises
Tenant agrees to leave the Premises in a clean and good condition, reasonable
wear and tear excepted, to furnish a forwarding address, and to return the keys,
card keys and garage openers to Management when helshe vacates. If Tenant
fails to return all keyslcard keys and garage door openers at the end of the
tenancy, Tenant will be charged to cover the cost to Management for changing
locks, bolts and keys to the Premises, garage and possibly the building common
entry doors. If a Tenant abandons or vacates the Premises with personal property
remaining in the unit, Management shall store and dispose of the property in
compliance with Minnesota law at the Tenant's expense.
E. Right of Re-Entrv
Management shall have the right to re-enter and take possession of the Premises
for any violation of the Lease and shall give Tenant written notice of the
termination of the Lease as follows:
1. 14 days in the case of failure to pay rent;
2. A reasonable time commensurate with the exigencies of the situation in
the case of creation or maintenance of a threat to the health or safety of
other Tenants or Management employees; and
3. 30 days in all other cases.
F. Requirements of Termination Notice
If Management elects to terminate this Lease, Management's notice of
termination to the Tenant shall state the reasons for the termination, shall inform
the Tenant of his/her right to reply to Management's notice, shall inform the
Tenant of his/her right (if any) to request a hearing in accordance with
Management's grievance procedure, and shall inform the Tenant of his/her right
to examine any relevant documents, records, or regulations directly related to the
termination.
G. Attorneys' Fees
If Management brings any suit or action in court against the Tenant for
termination of this Lease, or a suit or action for any rent or other sums due under
the terms of this Lease, Tenant agrees to pay Management's attorneys' fees and
other legal costs, IF AND ONLY IF the court determines that the Tenant has lost
the suit or action brought by Management. If the Tenant prevails in the suit or
11
action brought by Management, no attorney's fees or other legal costs shall be
payable by the Tenant.
XI. GRIEVANCE PROCEDURE
All grievances or appeals arising under this Lease shall be processed and resolved
pursuant to the grievance procedure of Management which is in effect at the time such
grievance or appeal arises. A copy of the grievance procedure is available for inspection
by Tenant at the offices of Management.
XII. MODIFICATIONS
This Lease, together with any addenda if applicable and any future adjustments of rent or
descriptions of the Premises, evidences the entire agreement between Management and
Tenant. Except for rent adjustments made by Management under the provisions of
Section III, no change herein shall be made except in writing, signed, and dated by the
parties. Tenant must accept modifications to the existing Lease within sixty (60) days
after Management notifies Tenant of its intention to modify the Lease.
XIII. SEVERABILITY CLAUSE
If any provisions of this Lease or portion of such provision or the application thereof to
any person or circumstance is held to be invalid or unenforceable, the remainder of the
Lease or the remainder of such provision and the application thereof to other persons or
circumstances shall not be affected thereby.
XIV. NON-WAIVER OF LEASE VIOLATIONS
Management's acceptance of rent with knowledge of good cause for termination of this
Lease, shall not be considered a waiver of Management's right to terminate the Lease on
the basis of such good cause or the right to assert such good cause in any legal action.
XV. ATTACHMENTS TO THE LEASE
Tenant certifies that helshe has received a copy of this Lease, and the following
attachments to this Lease and understands that these attachments are part of this Lease.
1. House Rulesl Handbook
2. Application for Admission or Continued Occupancy Policy (ACOP)
3. Unit inspection formes)
4. Pet Policy
5. Disclosure on Lead Base Paint
6. Proximity Card Policy and Requirements
7. Parking Policy
8. Community Service and Self-Sufficiency
12
TENANT PLEASE NOTE:
If you do not understand all or any portion of the terms of this Lease, have a Management
representative explain the provisions of this Lease to your satisfaction prior to signing it.
I, the Tenant named in this Lease, do hereby verify that I have read and understood all the terms
contained in this Lease and have received a copy of it.
IN WITNESS WHEREOF, the parties have executed this Lease agreement this
,20_, at , Minnesota.
day of
Tenant (Jointly and Severally)
HOUSING AND REDEVELOPMENT
AUTHORITY OF COLUMBIA HEIGHTS
Tenant (Jointly and Severally)
Authorized Representative
13
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
M f f 0 t b 25 2005
ee mg 0 : coer ,
AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE
NO: 8-E DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Adopt Resolution 2005-09, Parkview Villa BY: Dana WelkelRobert Alsop BY:
South Lease Revision DATE: October 19,2005
BACKGROUND: Walker Management and HRA legal counsel recommend adoption of the attached
revised Parkview Villa South Senior Housing Lease in order to: (1) to insure compliance with
applicable Federal and State laws; (2) eliminate ambiguities and!or inconsistencies among the HRA's
leasing documents and policies; (3) implement the Board's decision to change the tenant eligibility
criteria for Parkview Villa South; and (4) incorporate provisions to assist in the operation of the
buildings and enforcement of the lease provisions. The primary changes to the Senior Housing Lease
include the following:
Re-format and revise lease provisions in order to improve clarity and consistency.
Eliminate unnecessary lease provisions typically included in a public housing lease (i.e. rent
increases tied to HUD fair market rent requirements and tenant's income).
Establish minimum residency requirements for the senior residents including the minimum age
limit of at least 55 years of age. (See Attachment No.8 to revised lease)
Add age verification provision to qualify as "housing for elderly persons" under both State and
Federal law.
Add lease provisions to assist in the management of the building and enforcement of the lease
by the HRA. Some of these provisions include:
. Outline HRA's obligation with respect tenant's personal property in Section IV(E).
. Expand and clarify tenant's obligations and responsibilities in Sections V(A) thru (N).
. Add severability clause in Section XI of lease in order to avoid illegal contract upon the
discovery of an unenforceable lease provision.
. Add non-waiver provision in Section XII in order avoid waiving tenant's lease violation by
acceptance of rent by the HRA.
. Add lease provision allowing HRA to collect attorneys' fees and costs associated with
successful court action against a tenant.
RECOMMENDATION: Recommend the board adopt Resolution 2005-09, approving the revised
Parkview Villa South Senior Housing Lease.
RECOMMENDED MOTION: Move to Adopt Resolution 2005-09, a Resolution approving the
revised Parkview Villa South Housing Lease.
L ACTION:
HOUSING AND REVELOPEMENT AUTHORITY
OF COLUMBIA HEIGHTS MINNESOTA
RESOLUTION NO. 2005-09
RESOLUTION APPROVING P ARKVIEW VILLA SOUTH
SENIOR HOUSING LEASE
WHEREAS, the Board of Commissioners of the Housing and Redevelopment Authority of
Columbia Heights, Minnesota, at the recommendation of management and legal counsel, fmd it
necessary to revise the Senior Housing Lease for Parkview Villa South based on the Board's recent
decision for the facility to be leased exclusively to persons fifty-five years of age and older.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners for the Housing
and Redevelopment Authority of Columbia Heights, Minnesota, that the Senior Housing Lease for
Parkview Villa South is hereby amended as attached hereto as Exhibit A.
Passed this
date of
,2005.
OFFERED BY:
SECONDED BY:
ROLL CALL:
HOUSING AND REDEVELOPMENT AUTHORITY
Chair- Bruce Nawrocki
Executive Director- Walter R. Fehst
RAA-269756vl
CL160-80
PARKVIEW VILLA SOUTH
SENIOR HOUSING LEASE
Number of Bedrooms
I. IDENTIFICATION OF PARTIES, PREMISES AND LEASE TERM
A. Parties and Premises
The Housing and Redevelopment Authority of Columbia Heights ("Management") does
hereby lease to the household headed by ("Tenant")
and consisting of the following household member:
the premises described below, under the terms and conditions
stated herein. The address and unit number of the leased premises is: Unit No. _ at
965 - 40th A venue NE in Columbia Heights, Minnesota in the project known as Parkview
Villa South ("Premises").
Any additions to the household require the written approval of Management prior to the
person residing on the Premises. Failure on the part of the Tenant to comply with this
provision is a serious violation of the lease, for which Management may terminate the
Lease pursuant to Section VIII (B) hereof.
B. Term
This Lease will begin on -! _1_. The term of the Lease shall be one month and
shall continue month to month, from the first day of each subsequent month, unless
terminated as provided by this Lease. If the Lease begins on a day other than the first
day of the month, the initial lease term shall include the remaining portion of the calendar
month along with the following calendar month.
If for reasons beyond its reasonable control Management cannot give possession of the
Premises to Tenant on the date promised, Management shall not be subject to liability as
a result ofthat failure but Tenant need not start paying rent until helshe gets possession of
the Premises from Management.
II. PAYMENTS DUE UNDER THE LEASE
A. Rent
1. Amount. The first rent payment for the period beginning -! -! _
and ending -! -! _ is $ . This payment is due at the
time the lease is signed.
Monthly rent of $ shall be due and payable beginning on
1 1 , and continuing thereafter on the first day of each month.
---
Management reserves the right to change the amount of Tenant's monthly
rent at least once during any twelve month period as long as Tenant is
provided at least two month's notice by Management prior to the change
in the rent amount.
2. Payment of Rent and Late Fees. Tenant shall pay rent and other charges
owing to Management by either personal delivering or sending the
amounts owing by prepaid first class mail to the following address:
HRA of Columbia Heights
965 40th Avenue NE
Columbia Heights, MN 55421
Tenant shall owe a $25.00 late fee to Management for rent not received by
the 5th day of the month. Rent will not be considered paid and a charge of
$20.00 shall also be assessed for checks returned for non-sufficient funds
or account closed.
3. Failure to Pay. If Tenant's rent is not received by the 14th day of the
month, and Management has not agreed to accept payment at a later date,
Tenant shall be deemed to be in default and a notice oftermination will be
issued to Tenant demanding payment in full or the surrender of the
Premises by Tenant.
B. Security Deposit
1. Amount and Purpose. Tenant agrees to pay $ as a security
deposit to be used by Management at the termination of this Lease toward
reimbursement of charges owing under the Lease or the cost of repairing
any damage to the Premises caused by the Tenant, household members or
guests, and for any rent or other charges owed by the Tenant.
2. Interest: Security deposits shall be held by Management for Tenant and
shall bear simple interest in accordance with Minnesota State law.
3. Return of Deposit: Management shall, within the time limit prescribed by
Minnesota State law, return such deposit to Tenant, plus any interest
earned, or furnish Tenant a written statement identifying the specific
reason for the withholding of the deposit or any portion thereof.
Management may withhold from such deposit such amounts as are
reasonably necessary to remedy Tenant defaults in the payment of rent or
other funds due to Management pursuant to the Lease and!or restore the
Premises to the condition at the commencement of the Lease, normal wear
and tear excepted.
4. Not for Use as Rent. According to Minnesota Statute, Chapter 504B.178,
subdivision 8, Tenant may not deduct the amount of the security deposit
from the last month's rent, and further, all subsequent penalties described
in this statute will apply.
D. Condition Of Dwelling
By signing the Lease and the Unit Inspection Report, Tenant acknowledges that
the dwelling unit is safe, clean and in good condition, and that all appliances and
equipment in the dwelling unit are in good working order as described on the
move-in Unit Inspection Report. The Unit Inspection Report is signed by both the
Tenant and Management and is Attachment No.3 of this Lease.
At the time of move-out, Management shall complete another inspection of the
dwelling unit. When Tenant notifies the Management of his or her intent to
vacate, Management shall advise Tenant of his/her opportunity to participate in
the move-out inspection.
E. Utilities
The following chart describes how the cost of utilities and services for the
Premises will be paid. Management is not be responsible for failure to furnish
utilities for reasons, which are beyond Management's control.
Management Paid
Tenant Paid
Heat
Cooking Fuel
Electricity
Hot Water
Sewer
Water
Trash Removal
Other
x
X
X
X
X
X
X
2
In addition to monthly rent, Tenant shall pay the amounts for excess utility
consumption of tenant furnished major appliances listed below:
Item
Amount Tenant Pavs to
Management in Addition to Rent
Room Air Conditioner
Extra Refrigerators
Food Freezers
Head Bolt Heater
Garage
$
$
$
$
$
per
per
per
per
per
The Utility Allowance Schedule for tenant paid utilities and the Schedule of
Excess Utility Surcharges is posted in Management's offices. Management shall
provide the Tenant with no less than 60 days notice prior to the proposed effective
date of scheduled revisions to these items. The notice shall:
a. Describe the basis for the allowance or revision.
b. Include a statement of specific items included in determining the utility
consumption and dollar amounts in the allowance or revision.
c. Advise tenants where they may review the Management's records, which
document the basis for the allowance or revision.
d. Provide tenants an opportunity to submit written comments within a 30-
day period. The comment period will expire no less than 30 days prior to
the proposed effective date of the allowance or revision.
D. Maintenance and Service Charges
Tenant shall notify Management promptly of required repairs to the Premises, and
of unsafe conditions in the areas surrounding the Premises. Except for normal
wear and tear, Tenant agrees to pay reasonable charges for the repair of damage to
the Premises and the areas surrounding the Premises, Management equipment, or
for extra maintenance or service expenses caused by the Tenant, household
members, guests and for damages caused by the failure of the Tenant to report the
need for repairs. Tenant shall be charged for the cost of maintenance and service
charges in accordance with the Schedule of Maintenance Charges posted in
Management's offices or for the actual cost of the labor and materials needed to
complete the work for repairs not listed on the Schedule of Maintenance Charges.
Notice of charges billed to Tenant for repairs or services under this Section shall
specify the items or damages involved, correctional action taken, and the charges
shall be due and payable in full two (2) weeks after written notice is issued.
Failure to pay for maintenance and service charges in a timely manner is a
violation of this Lease and will be grounds for eviction.
III. OCCUPANCY OF THE DWELLING UNIT
A. Proper Uses
Tenant shall not assign this Lease, nor sublet or transfer possession of the
Premises, nor give accommodation to boarders or lodgers. Tenant shall not use or
permit the use of the dwelling unit for any purpose other than as a private
dwelling unit solely for the Tenant and his/her household members. All residents
of the unit must be approved and listed on the Lease.
This provision does not exclude reasonable accommodation of Tenant's guests or
visitors who may stay in the unit up to twenty-one (21) days per guest per
calendar year. Upon a showing of special circumstances or need, Management
may extend this period for a reasonable additional time, not to exceed thirty (30)
days per calendar year. Tenant or members of the household may not engage in
any profit making activities on the Premises.
3
B. Conduct on Premises
Tenant shall conduct himself/herself and cause other household members, guests,
and other persons who are on the Premises with Tenant's consent to conduct
themselves in a manner which will not disturb a neighbor's peaceful enjoyment of
their accommodations and will be conductive to maintaining the unit and
surrounding area in a decent, safe, and sanitary manner and shall refrain from
illegal or other activity which impairs the physical or social environment of the
unit or surrounding area.
Tenant shall refrain from, and cause other household members and guests to
refrain from destroying, defacing, damaging, or removing any part of the unit, the
project or the surrounding area. Tenant also has an obligation to adequately
supervise any children that are guests of Tenant's household.
C. Observations of Laws and Rules
Tenant shall observe all requirements and obligations imposed by local, state or
federal laws, applicable building and housing codes and by this lease relating to
the use of the Premises. Tenant further agrees to comply with any regulations
and!or Management policies now in effect or hereafter posted on the Premises,
delivered or mailed to the Tenant.
D. Residency Requirements
Tenant and all household members must be capable of complying with all of the
Residency Requirements attached hereto as Attachment No.8. Failure of the
Tenant or other household members to comply with the Residency Requirements
shall be deemed a violation of the Lease and may be grounds for termination of
the Lease by Management pursuant to Section VIII(B) herein.
E. Pets
Tenant shall only be allowed to keep pets on the Premises pursuant to and in
compliance with the provisions of the Pet Policy, a copy of which is attached
hereto as Attachment No.4 but which may be amended from time to time by
Management. Failure of the Tenant to comply with the Pet Policy shall be
deemed a violation of the Lease and may be grounds for termination of the Lease
by Management.
IV. OBLIGATIONS AND RESPONSIBILITIES OF MANAGEMENT
A. Maintenance and Repairs: Abatement
Management shall maintain the building, facilities, common areas, and equipment
in a clean, decent, safe, and sanitary condition in conformity with the
requirements of local housing and building codes. Management shall make all
necessary repairs, alterations, and improvements to the dwelling unit with
reasonable promptness at its own cost and expense, except as otherwise provided
in this section. If repairs or defects hazardous to life, health, and safety are not
made, alternative accommodations will be offered to the Tenant within 72 hours
of Tenant's reporting same to Management, and if it is within the Management's
ability to correct the defect or obtain the correction thereof, then Tenant's rent
shall abate during the entire period of the existence of such defect while the
Tenant is residing in the Premises. Rent shall not abate if Tenant rejects
alternative accommodations or if the defects were caused by Tenant's or Tenant's
guests negligence, or the premises or equipment were intentionally damaged by
Tenant or Tenant's guests.
4
B. Good Working Order
Management shall maintain in good safe working order and condition electrical,
plumbing, sanitary, heating, ventilating and other facilities and appliances
supplied or required to be supplied by Management.
C. Waste
Management shall provide appropriate receptacles and facilities for the deposit of
ashes, garbage, rubbish, and other waste removed from the Premises by the
Tenant in accordance with this Lease.
D. Utilities
Management shall supply running water and reasonable amounts of hot water and
reasonable amounts of heat at appropriate times of the year (according to all
applicable building codes) except when a building that includes the premises is
not required by law to be equipped for that purpose, or where heat or hot water is
generated by an installation within the exclusive control of the Tenant and
supplied by direct utility connection.
E. No Responsibilitv for Tenant's Property
Management is not responsible for any damages andlor losses to Tenant's
furniture or other personal belongings. Management's insurance will not cover
the Tenant's personal property. Tenant understands and agrees that it shall be
Tenant's responsibility to insure personal property on the Premises.
v. OBLIGATIONS AND RESPONSIBILITIES OF TENANT
A. Care of the Premises: Payment for Certain Repairs
Tenant shall keep the Premises in such condition as to prevent health, safety or
sanitation problems from arising on the Premises and!or cause damage to the unit.
Tenant shall also notify Management promptly of any need for repairs to the
Premises, and of known unsafe or unsanitary conditions which may lead to
damage, injury, or unsanitary conditions. In particular, Tenant shall not
disconnect or otherwise make inoperable any smoke detectors on the Premises
and shall immediately notify Management of any smoke detector that is
inoperable. The obligation to care for the Premises and notify Management of the
need for repairs is continuous even if Tenant is temporarily away from the
Premises. Except for normal wear and tear, Tenant shall pay reasonable charges
for repair of damage to the leased Premises or project caused by Tenant,
household members or guests, or for services performed by Management because
of Tenant.
B. Management's Equipment
Tenant shall keep Management's appliances and equipment, including carpeting,
if applicable, reasonably clean and use reasonable care in their use, operation, and
maintenance at all times.
C. Trash
Tenant shall dispose of all ashes, garbage, rubbish and other waste from the unit
in a safe and sanitary manner.
D. Motor Vehicles
Tenant shall only be allowed to keep motor vehicles on the Premises pursuant to
and in compliance with the provisions of the Parking Policy, a copy of which is
5
attached hereto as Attachment No.7 but which may be amended from time to
time by Management. Failure of the Tenant to comply with the Parking Policy
shall be deemed a violation of the Lease and may be grounds for termination of
the Lease by Management.
E. No Disorderly Conduct or Harassment
Tenant shall act in a cooperative manner with neighbors and Management
personnel. Tenant shall not permit any objectionable, threatening or disorderly
conduct, offensive language, noise, or create a nuisance that will disturb or
interfere with the Tenant's neighbors or Management personnel.
F. Communication Devices and Antenna
Tenant shall not drill holes or place any attachments on exterior walls, windows
or roofs for purposes of installing antennas, radio equipment and!or other
communication devices on the Premises.
G. No Alterations
Tenant shall not make any alterations or changes to the interior (i.e. painting or
wallpapering) or exterior of the Premises or to equipment on the Premises, or
install additional equipment or appliances without the written approval of
Management.
H. No Lock Changes
No additional or new locks shall be installed on any doors without prior written
approval from Management.
I. No Waste of Utilities
Water must not be allowed to overflow or be wasted by leaving faucets open.
Toilets and other water apparatus shall not be used for any purposes other than
those for which they were constructed.
J. Cold Weather Precautions
In order to prevent water from freezing in the pipes, windows in the unit must not
be left open in cold weather. In addition, thermostats may not be lowered below
60 degrees in order to prevent damage to the unit.
K. Responsibility for Rent
Tenants are responsible for paying the rent and any other money due to
Management under this Lease or as a result of any breach of this Lease, and each
and every Tenant is individually responsible for paying the full amount of such
debts, not just a proportionate share.
L. Criminal and Drug-Related Activity
Tenant, members of Tenant's household, guests or other person's under Tenant's
control shall not:
a. engage in any criminal activity that threatens the health, safety, or right of
peaceful enjoyment of other residents, neighbors or Management
personnel; or
b. engage in any drug-related criminal activity on or off Management
property (The term "drug-related criminal activity" means the illegal
manufacture, sale, distribution, use or possession with intent to
6
manufacture, sell, distribute or use a controlled substance or drug
paraphernalia.); or
c. engage in any abuse or pattern of abuse of alcohol that may interfere with
the health, safety, or right of peaceful enjoyment by other residents,
neighbors or Management personnel.
The occurrence of any activity identified herein shall constitute good cause for the
termination of the tenancy and immediate eviction of the Tenant from the
Premises.
M. Tenant Cooperation
Tenant shall respond and comply with all reasonable requests of Management
relating to the implementation of this Lease, including but not limited to
responding to requests for information, allowing entry into the Premises by
Management, returning required leasing documents to Management and
cooperating with Management's maintenance employees. Tenant shall also
comply with all practices and procedures established by Management for
purposes of managing and maintaining the Premises.
N Mailing Address
Tenant shall not permit, and shall have an affirmative obligation to preclude, the
receipt of any mail at the Premises addressed to anyone other than a member of
the Tenant's household.
VI. ENTRY OF PREMISES DURING TENANCY
Tenant agrees that any authorized agent, employee, or representative of Management
may, upon advance notice to Tenant, be permitted to enter the Premises during
reasonable business hours for the purpose of conducting routine inspections and
maintenance, for making improvements and repairs or to show the Premises for re-
leasing. Management will provide Tenant with at least two days written notice of its
intention of entering the unit; provided, however, that Management shall have the right to
enter the Premises at anytime without advance written notification to Tenant, if
Management reasonably believes that an emergency exists that requires such entrance or
if Tenant has requested a service call or otherwise consented to Management's entry
without prior notice.
In the event that Tenant and all adult members of hislher household are absent from the
Premises at the time of entry, Management's agent, employee, or representative shall
leave in the dwelling unit a written statement specifying the date, time, and purpose of
entry .
VII. LEGAL NOTICES AND DISCLOSURES
Notice bv Management: Any notice from Management shall be in writing and either
personally delivered to the Tenant or to an adult member of the Tenant's family residing
in the dwelling unit, or sent to the Tenant by Certified Mail, return receipt requested,
properly addressed, and postage prepaid.
Notice bv Tenant: Any notice to Management, as owner of the Premises and managing
agent of the Premises authorized to accept service of process, must be in writing and
either personally delivered to Management at its office, or sent to Management by first-
class mail, postage prepaid and addressed to: HRA of Columbia Heights, 590 _ 40th
Avenue NE, Columbia Heights, MN 55421.
7
VIII. DURATION OF THE LEASE
A. Automatic Renewal of Lease Term: Notice to Ouit
Upon completion of the initial one-month lease term, the Lease will automatically
renew for another one-month term unless otherwise terminated by one of the
parties. If either party elects to terminate the Lease at the end of the lease term,
notice of their intention to terminate the Lease must be provided to the other party
at least one month prior to the end of the term. Therefore, notice must be received
on or before the last day of the month preceding the month of the intended
termination of the Lease (i.e. to terminate the lease on December 31, notice must
be received by the non-terminating party on or before November 31 st). If Tenant
moves out of the Premises before the end of the lease term, Tenant shall be
responsible for rent and other charges owing under the Lease until the end of the
following calendar month.
B. Termination of Lease Prior to End of Lease Term
If Tenant violates any terms or provisions of this Lease, Managemnent is entitled
to immediate possession of the Premises after providing notice of the violation to
the Tenant. Notice of lease termination to the Tenant shall state the reasons for
the termination, shall inform the Tenant of the right to make such reply as he or
she may wish and of the right to request a hearing, if appropriate, in accordance
with Management's grievance procedure.
The termination of the Lease under this section shall not relieve the Tenant either
for the payment of fees or other sums owed prior to or during the notice period, or
for the payment of amounts necessary to restore the unit to their condition at the
commencement of the tenancy, ordinary wear and tear excepted.
C. Termination of Lease upon Death of Tenant
Upon the death of the Tenant, or if there is more than one Tenant, upon the death
of all tenants, either the Management or the personal representative of the
Tenant's estate may terminate the Lease pursuant to the terms herein. The
termination of the Lease under this section shall not relieve the Tenant's estate
from liability either for payment of rent or other amounts owed prior to or during
the notice period, or for the payment of amounts necessary to restore the
Premises to their condition at the beginning of the Tenant's occupancy, normal
wear and tear excepted.
D. Condition of Premises
Tenant agrees to leave the Premises in a clean and good condition, reasonable
wear and tear excepted, to furnish a forwarding address, and to return the keys,
card keys and garage openers to Management when helshe vacates. If Tenant
fails to return all keyslcard keys and garage door openers at the end of the
tenancy, Tenant will be charged to cover the cost to Management for changing
locks, bolts and keys to the Premises, garage and possibly the building common
entry doors. If a Tenant abandons or vacates the Premises with personal property
remaining in the unit, Management shall store and dispose of the property in
compliance with Minnesota law at the Tenant's expense.
E. Attorneys ' Fees and Costs
If Management brings any suit or action in court against the Tenant for
termination of this Lease, or a suit or action for any rent or other sums due under
the terms of this Lease, Tenant agrees to pay Management's attorneys' fees and
other legal costs, IF AND ONLY IF the court determines that the Tenant has lost
the suit or action brought by Management. If the Tenant prevails in the suit or
action brought by Management, no attorney's fees or other legal costs shall be
payable by the Tenant.
8
IX. GRIEVANCE PROCEDURE
All grievances or appeals arising under this Lease shall be processed and resolved
pursuant to the grievance procedure of Management which is in effect at the time such
grievance or appeal arises. A copy of the grievance procedure is available for inspection
by Tenant at the offices of Management.
x. MODIFICATIONS
This Lease, together with any addenda if applicable and any future adjustments of rent or
descriptions of the Premises, evidences the entire agreement between Management and
Tenant. No change herein shall be made except in writing, signed, and dated by the
parties.
XI. SEVERABILITY CLAUSE
If any provisions of this Lease or portion of such provision or the application thereof to
any person or circumstance is held to be invalid or unenforceable, the remainder of the
lease or the remainder of such provision and the application thereof to other persons or
circumstances shall not be affected thereby.
XII. NON-WAIVER OF LEASE VIOLATIONS
Management's acceptance of rent with knowledge of good cause for termination of this
lease, shall not be considered a waiver of Management's right to terminate the lease on
the basis of such good cause or the right to assert such good cause in any legal action.
XIII. A TT ACHMENTS TO THE LEASE
Tenant certifies that helshe has received a copy of this Lease, and the following
attachments to this Lease and understands that these attachments are part of this Lease.
1. House Rulesl Handbook
2. Application for Admission or Continued Occupancy Policy (ACOP)
3. Unit inspection formes)
4. Pet Policy
5. Disclosure on Lead Base Paint
6. Proximity Card Policy and Requirements
7. Parking Policy
8. Residency Requirements
TENANT PLEASE NOTE:
If you do not understand all or any portion of the terms of this Lease, have a Management
representative explain the provisions of this Lease to your satisfaction prior to signing it.
I, the Tenant named in this Lease, do hereby verify that I have read and understood all the terms
contained in this lease and have received a copy of it.
IN WITNESS WHEREOF, the parties have executed this lease agreement this
,20_, at , Minnesota.
day of
Tenant (Jointly and Severally)
HOUSING AND REDEVELOPMENT
AUTHORITY OF COLUMBIA HEIGHTS
Tenant (Jointly and Severally)
Authorized Representative
9
VERIFICATION
I hereby acknowledge that Parkview Villa South is intended for elderly persons and verify that
all household members identified herein and residing in the Premises are at least fifty-five (55)
years of age or older.
Tenant
Tenant
10
ATTACHMENT NO.8
RESIDENCY REQUIREMENTS
FOR P ARKVIEW VILLA SOUTH
The following residency requirements shall provide guidance as to when a when a Tenant is no
longer eligible for residency at Parkview Villa South. Tenants and all household members must
comply with the foregoing residency requirements, either independently or with outside
supportive services, in order to qualify for continued residency at Parkview Villa South:
1) Tenant and all household members must be 55 years of age or older.
2) Tenant must be able to meet the financial obligations under the Lease.
3) Tenant must not be disoriented and must not wander. Tenants who are an elopement risk
are not appropriate for this facility.
4) Tenant must toilet independently; can self-manage incontinence.
5) Tenant must be able to transfer independently.
6) Tenant must be independently mobile. This requirement does not preclude the use
of a cane, walker, wheelchair, or other device.
7) Tenant must be able to feed self without assistance and manage any dietary
restrictions independently.
8) Tenant must self-manage oxygen administration, if oxygen dependent.
9) Tenant must be able to recognize and communicate needs.
10) Tenant must comply with building safety and cleanliness standards.
11) Tenant will not disturb the rights of other Tenants.
12) Tenant will not cause any harm to self or others.
Final determination regarding eligibility for residency rests with Management.
11
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
M' fOb 25 2005
eetmo 0 : cto er ,
AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE
NO: 8-F DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Emergency Pull Cord System- part 3 BY: Dana Welke BY:
DATE: October 19, 2005
BACKGROUND: Since December 2004 we have had a consistent problem with the emergency pull
cord system. In repairs since then, we have spent a total of $3891.69, to continue the repairs could
potentially cost hundreds possibly thousands more. Management had obtained 3 proposals for the
replacement and the low proposal is attached. In further research it would cost the building
approximately $400.00 to remove the system if staff did it themselves. Note: HUD does not require
this type of system in an independent housing facility, it either needs to be in place working or
removed completely.
Management had scheduled presentations for Lifeline and Health East Health Alerts and also
provided the resident that were interested a free cell phone to use in the event of an emergency outside
of the building. Some of the residents that have health problems already have lifeline or some kind of
monitoring system. The intent of the pull cords was not to take the place of 911 nor is the cell phones
provided. To date there has not been any questions or concerns from the current resident in regards to
the system and!or there has not been any situation that was a direct reflection of not having the system
in place
Upon further inquiry Management asked if Anoka County could provide the whole building with cell
phones and they were not able to help with that but referred us to look into our own Police
Department to assist. At this time to collect approximately 100 more cell phones that people have
disposed of or donated is very time consuming and the Captain of the Columbia Heights Police
Department is not able to assist in this project.
Looking at all of the medical calls from the beginning of the year, since the pull cord system has been
down the calls show: in January there were 4 calls, February there were 3, March there was 1, April
there was 1, May there was 1, June there were 4, July there was 1, for August there was 1 and
September there were 2.
RECOMMENDATION: Staff recommends the most cost effective conclusion, which would be to
remove the emergency pull cord system.
RECOMMENDED MOTION: Move to Approve the removal of the emergency pull cord system at
Parkview Villa North and South.
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E.O.E.
DATE:
March 4, 2005
TO:
All Parkview Villa Residents North and South
FROM:
Dana Welke, Housing Manager
RE:
Emergency call system
We are having a problem with the emergency call system that is in the
building. (pull cords in each of your units).
As of March 4,2005 at 4:00 p.m. we are going to disconnect the system
until it can be determined ifit can be repaired or ifit will need to be
replaced.
For your safety, we are advising you to not use the pull cord system.
Should you need medical or any other kind of assistance you will need to
call 911 from your telephone.
Do not use the emerg:encv pull cord system until further notice.
.',
Should you have any questions in regards to the system please feel free to
contact the Parkview Villa office at your convenience.
Thank you
Owned by th, City of Columbia Heights HRA; ~bnJg,d by
(763) 706-380
Fax (763)78S-39i
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From:
To:
Date:
Subject:
"Laura Landes" <Laura.Landes@co.anoka.mn.us>
<dana.welke@ci.columbia-heights.mn.us>
8/1/20053:14:36 PM
911 EZ Help Cell Phone Project
Thank you for your interest in obtaining more of the 911 EZ Help Cell phones for seniors in your
community.
I need to explain the program and how it was originally intended to work for your to understand why I can
not fulfill you request to distribute more in the city. However, just because I can not personally do the
presentation does not mean that it couldn't possibly happen.
Originally the 911 Cell Phone project was started by the Anoka County TRIAD organization. The
organization was made up of Anoka County law enforcement, social services, seniors in the community,
among others. Each "law enforcement agency" agreed to handle events and programs in their jurisdiction
such as Senior Safety Camp, 911 EZ Help, etc. Over the years many law enforcement organizations
dropped out of TRIAD due to budget issues, staffing issues, and assignment changes.
TRIAD has unofficially disbanded. However, there is myself and other members of law enforcement
agencies who continue to work with seniors in the community and promote the 911 EZ Help project but we
try to keep inside our own jurisdictions. I have members from Fridley, Blaine, Ramsey and Coon Rapids
Police Departments who remain active; there hasn't been anyone from Heights active in TRIAD for years.
With increased demands on my time from the seven cities I serve and added responsibilities from my
office, I can no longer fulfill the requests outside my jurisdiction. I would be happy to train a member of
your law enforcement agency or equivalent to do the distribution project but remember, it is not only the
training, it is collecting the phones, bringing them to be refurbished, ordering phones for events, updating
and printing training materials and hosting classes. It is not a small undertaking.
If you would like to look further into the possibility of toordinating this type of project for all seniors in
Columbia Heights, let me know. Otherwise, I apologize that I can not fulfill your request.
Laura Landes
Crime Prevention
Anoka County Sheriffs Office
." .
From:
To:
Date:
Subject:
Cheray Crossman
Dana Welke
8/17/200512:00:31 PM
Re: Fwd: 911 EZ Help Cell Phone Project
Dana
I will forward this on to the Chief and Captain and see if this something that can worked into our current
situtation. With Columbia Heights still have a high senior population this would be a benifet for them.
Myself, the Chief or Captain will get back to you.
Cheray
>>> Dana Welke 8/17/2005 11 :33 AM >>>
Dana S. Welke
Housing Manager
Parkview Villa North & South
763-706-3800
763-788-3978 fax
PERFORMANCE
CABLING
Estimate
--,- ,
OATE eSTIMATE#.
I
3740 BRYANT eIR
ANOKA. 55303
4/512005
197
,
--'
-__.I..
! QUOTATION'FOR:
I
i PARKVIEW VlLLAS
I COLUMBLo\. HEIGHTS,MN
I ' '.
,
I
I
L.
~ TT ~J :
(\ ..J ~ I ..!
io.//T :\,/7
!
,.
-'---
QTY
ITEM
1 LABOR & ...
.REP
,I
I
,
PROJECT !
I
-,
DESCRIPTION
COST '
,
--.-
10,985.00 :
TOTAL
10,98S.00
VISION I
LIN1< WIRELESS E-CALL SYSTEM !
, ALL LABOR AND MATERlALS
, NEEDED TO INSTALL:
: · VL2500 HEAD-END EQUIPMENT I
: AND SOFTWARE O~ A COlo.-fPA TIBLE i
: CO~UTER SUPPLIED BY P ARKVIEV' 1
· 8 SYSTEM REPEATERS 'WITH
HOUSING. BAITERY BACK-UP A"ID
ANY CABrn;G NEEDED TO
COM.'YfUNICA TE 'W'Irrl MAIN PC.
I
i
I
I
I
I
!---
I
I
I
.
I
I
I
,
i
i
, .
i
i
,
i (EACH REPEATER Vv1LL NEED AC
: PO\VER NOT SlJPPLIED IN nus
! QUOTE BUT CA."J ASSIST WITH)
"
?
Page 1
~&v-Jlo\d 36) toCf1cr
PERFORMANCE
CABLING
Estimate
3740 BRYANTCIR
ANOKA. 55303
-
! OA TE ! ESTIMATE;~
. I
---------
! 4/5/2005
L.-
197
------..
;
; QUOTATION FOR:
I
i PARKVIEW vn.LAS . .
I COLL'NmIA HEIGHTS~MN
I
i
i
I
I
I
i
-
-i
,
:.
.,
/ .'l
------.-
REP I PROJECT
,
QTY
ITEM DESCRIPTION COST
-.--------
i (THERE WILL BE AN ADDITIONAL
i CHARGE TO ADD ADDITIONAL
! REPEATERS IF DETERMINED
~ NEEDED AFTER INITIAL
I INSTALLATION IS COMPLETE.)
- --
TOTAL
0.00
I OPTION
, TRANSrvfIITER OPTIONS
0.00
'.VL515 LATCHING WIRELESS
· WA TERPROOF T~'\JSM1ITER
$142.00 EACH _ j
i
I .
. .VL 160-3 EMERGENCY PULL .lL I ,
~ "'l.5.oo :: i
: STATION WITH TRANSMlITER '~02.00 .00 "
~$125.00 EACH PLUS INSTALLATION , I
i
I
I ~CoYc\ :
: TOTAL $3C%2,LO!
~-_._-~-------
SIGNA TURE
I
'----...-.
Page 2
PERFORMANCE
CABLING
Estimate
r-"
: CATE. ! ESTIMATE # !
- ~_....- .--.- -...--- --.-..
3740 BRY A1"{T eIR
A~'lOKA, 55303
4/5"2005 197
j....-......--..
: QUOTATION FOR:
I .... -........-----.
,PARKVIEW VILLAS
! eOLt:MBIA HEIGHTS,MN
. .
!
~---. .
ITEM
f . -~. _._.
1 : OPTION
DESCRIPTION
REP ; PROJECT :
~!.-L---T i
, I i
----.- J_ __... . _..._ 1. ____________--:
! COST : TOTAL .
'--
0.00
QTY
i PAGING OPTION
i*VL180 RADIOPAG~JR~S~TTER ~
(5 WAIT) S1550.00 '-~.) !
!
*VL715 POCKET PAGERS $260.00 $~)C.2., _ :::0.
,EACH
lm~5,OO POil.
3~Cf 0;;>.00 P5;~.
~Drr-D.OO fY3:3,
33&2.+\ m.3 I
t54:tq/+J
i
:t~.Cb'i
. :)'JV I
I ,
i 51.0- t>i> .;
I ...".
. 1D10.00 i
, , i
~II h~ :~IO?i7.CQ
~, I I
~ $ 33~2.+1 6.50%! 0.00 .
~ i -J-otJl ~5:>;fH4-I-
. ,
I
!
~-_..__.--
j
,
t.
TOTAL
$10,985.00
--------.----------
SIGNATURE
Page 3
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: October 25, 2005
AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE
NO: 8-G DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Proposed Management Fee Increase BY: Denny O'Donnell BY:
DATE: October 19,2005
BACKGROUND:
( See attached letter)
RECOMMENDATION: Discussion item only.
RECOMMENDED MOTION: None
HRA ACTION:
h:\HRAConsent Form2005\Proposed Management Fee Increase
Walker
ElliGreServi:es
...,.,.,.......-~--.~., ....,--..-.-.......",.....
Memo
DA TE:
October 19, 2005
TO:
Bob Streetar
Denny 0' Donnell &-
R.E: Request to Increase Management Fce for P~\rkview Villa
North and South
FROM:
For the eight months ending August 31,2005, we show a profit of$I,643.00. J have
attached a eopy of our timmcial statement for your review.
As you know, we took over managing a r~cility that Wi\S not managed well by the pdor
managcmcnt company.
It took us some time to understand all the problems and isslIes that needed attention. In
working through those problems and issues we found that we needed to provide morc
resources to accomplish the necessary tasks.
We are also spending more time getting in compliance with HUD regulations and also 10
stay in compliance.
-
We have also taken on a tot of work that city st<lff did in the past with the previous
management company.
We arc asking you to increase our monthly fee by $4,000. This increase is based 011
$29.60 per unit per month for North and $22.00 per unit per month for South.
As you know, this fee is reasonable by industry shmdards. I have aUached a management ::
fee analysis that includes all of our housing sites including Parkvicw Villa,
Thank you for your consideration.
SO/Uli(II'/SFW .\('1'Iior Sel"ui(:e t'rof'ide7'"S
J7:~7 Bl'yanr Avenue Somh ' Minneapnlis, MN )140l) . (612) l:I27.l:!403
(800) n).-:~()48 . f:ll( (612) ~U7.S4'58 . www.w;llkcrmcrhodisr.org
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Walker Methodist
Management Fee Analysis
Annual Units Monthly Monthly
Fee Fee Fee per
Unit
Walker Place 200,300 129 16.692 $129,39
Walker Plaza 116,300 100 9,692 $96,92
Westwood Ridge 111,600 126 9,300 $73.81
Hazel Ridge 83.100 73 6.925 $94,86
Elder Suites 275.000 72 22,917 $318.29
Mlnnetonka Assisted Living Suites 86.500 78 7,208 $92.41
Troe Tops 63,600 101 5,300 $52.48
Walker on The River 27,100 45 2,258 550.19
Walker on Kenzie 24.375 45 2.031 $45.14
Parkview Villa North- 1.700 101 142 $1.40
Parkview Villa South- 765 46 64 $1.39
. Annualized from Aug Financial Statement
Proposed Fee
Parkvlew Villa North 35,875 101 $2,989.60 $29.60
Parkview Villa South 12,144 46 $1,012.00 $22.00
Total 48,019
Months per year
12
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of October 25,2005
AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE
NO: 8-H DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Adopt Resolution 2005-10, Adopting BY: Bob Lindig BY:
the Proposed 2006 Budget for Parkview Villa DATE: October 19,2005
South
,th
BACKGROUND: Parkvlew VIlla South (PVVS) IS a 45-unlt apartment bUIldmg, located at 965 40
Avenue Northeast. PVVS serves low-income seniors age 55 and older. PVVS was constructed in
1991. PVVS is owned by the Economic Development Authority and managed by Walker ElderCare
Services, Inc.
Expenditures
The proposed 2006 budget for PVVS is ~232,70~. This represents a 1.7%, or $3,977, increase over
last year's budget of $228,730. Increases include $5,200 more in capital outlays and $6,240 more for
maintenance materials and services as compared to the 2005 budget. Utility costs, while expected to
be significantly higher than actual 2005 costs, show a slight decrease compared to the 2005 budget.
The 2005 budget was overstated. The budgeted costs for city labor transfers decreased $5,894,
reflecting the return to the traditional 67% North 1 33% South allocation. The 2005 budget for city
labor transfers reflected a 50% North and 50% South allocation. Other line items remain relatively flat
from year to year.
Revenues
Pro osed gross revenues are ~ 257,2831 and include rents of~249,32~, investment income of
6,365 d other miscellaneous charges.
RECOMMENDATION MOTION: Move to adopt Resolution 2005-1 0 adopting the 2006 PVVS Budget.
RECOMMENDED MOTION: Move to adopt Resolution 2005-10, a Resolution of the Housing and
Redeveliment Authority in and for the City of Columbia Heights adopting the 2006 PVVS Budget of
~232, 70 and recommending this budget to the City Council for approval.
HRA ACTION:
H:\HRA Consent2005\Adopt Res.2005-106 pvv South Budget
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR COLUMBIA HEIGHTS
HRA RESOLUTION 2005-10
RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY
ADOPTING THE 2006 BUDGET FOR P ARKVIEW VILLA SOUTH.
BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of
Columbia Heights, Minnesota as follows:
WHEREAS, the City had constructed in 1991 Parkview Villa South (PVVS), a 45-unit rental
apartment building, for the purpose of providing housing for low-income seniors age 55 and older.
NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA THAT:
1. The HRA adopts and recommends to the City Council for approval the 2006 PVVS budget of
~ 232, 70~.
The Executive Director is instructed to transmit a copy of this resolution to the City Manager and
Finance DirectorlCity Clerk of the City of Columbia Heights, Minnesota.
APPROVED THIS_ DAY OF
,2005.
Attest by:
Walter R. Fehst, Executive Director
Bruce Nawrocki, Chair
City of Columbia Heights
2005 Budget work sheet
DepanrnnentProposed
213 PARKVlEW VILLA SOUTH
46340 PARKVIEW VILLA SOUTH
line Item Descri lion
PERSONAl SERVICES
1000 ACCRUED SAlARIES
1070 INTERDEPARTMENTAL LABOR SERV 13,397 13,159 11,262
1300 INSURANCE
1700 AlLOCATED FRINGE 4,948 676 5,622
TOTAlS: PERSONAl SERVICES 18,345 13,835 16,884
2000 OFFICE SUPPLIES 23 706 460 750 750
2010 MINOR EQUIPMENT 95 1,854 1,300 625 625
2011 COMPUTER EaUIPMENT 200 500 500
2020 COMPUTER SUPPLIES 200
2030 PRINTING & PRINTED FORMS 16 50
2070 TRAINING & INSTR SUPPLIES 350 25 25 25
2160 MAINT. & CONSTRUCT MATERIALS 295 2,107 3,130 5,150 5,150
2161 CHEMICALS 19 550 550
2171 GENERAl SUPPLIES 2,967 2,497 5,410 2,200 2,200
2172 UNIFORMS
2175 FOOD SUPPLIES 19 45 180 100 100
TOTAlS: SUPPLIES 3,418 7,574 10,955 9,900 9,900
3041 ATTORNEY FEES-CIVIL PROCESS 340 2,500 2,500
3050 EXPERT & PROFESSIONAl SERVo 1,292 4,133 7,660 17,875 17,875
3060 MANAGEMENT SERVICES 56,508 57,300 57,268 58,872 58,872
3100 PROTECTIVE SERVICES 400 400
3105 TRAINING & EDUC ACTIVITIES 150 200 200
3210 TELEPHONE & TELEGRAPH 1,519 941 650 900 900
3220 POSTAGE 126 67 140 75 75
3250 OTHER COMMUNICATIONS 22 70 210 100 100
3310 LOCAL TRAVEL EXPENSE 15 40 50 50
3320 OUT OF TOWN TRAVEL EXPENSE 100 75 75
3500 LEGAl NOTICE PUBLISHING 23 60 125 125
3600 INSURANCE & 80NDS 15,538 12,930 5,893 2,640 2,640
3810 ELECTRIC 17,012 17,600 26,450 18,800 21,280
3820 WATER 3,471 4,942 4,170 4,000 4,700
3830 GAS 19,361 19,114 24,010 19,000 28,500
3840 REFUSE 1,395 1,479 1,450 2,125 1,765
3850 SEWER 2,524 1,256 3,050 1,500 1,700
4000 REPAIR & MAINT. SERVICES 25,612 40,478 24,780 29,000 29,000
4030 EXTRAORDINARY MAINTENANCE
4100 RENTS & LEASES 19 50 600 600
4200 PROGRAM ACTIVITIES 80
4300 MISC. CHARGES 1,663 50 200 200
4315 PILOT 14,166 15,867 15,030 16,500 16,500
4330 SUBSCRIPTION, MEMBERSHIP 35 19 130
4335 TENANT SERVICES 100
4374 EMPLOYEE RECOGNITION
4376 MISCELlANEOUS CIVIC AFFAIRS
4380 COMMISSION & BOARDS 210 150 150
4390 TAXES & LICENSES 1,365 2,214 520 2,500 2,500
4395 STATE SAlES TAX 1,923 1,418 3,360 2,000 2,000
4500 ADMINISTRATIVE EXPENSES
4850 INTEREST ON DEPOSITS 127 43 140 100 100
TOTALS: OTHER SERVICES & CHARGE 162,020 181,570 176,091 180,287 192,807
CAPITAL OUTLAY
5120 BUILDING & IMPROVEMENT 21,377 24,800 5,000 5,000
5130 IMPROV. OTHER THAN BUILDINGS 25,000 25,000
5170 OFFICE EQUIPMENT
5180 OTHER EQUIPMENT (23,177)
TOTALS: CAPITAl OUTLAY (1,800) 24,800 30,000 30,000
OTHER FINANCING USES
7100 OPER. TRANSFER OUT - LABOR 8,590
7411 TRANSFER OUT TO PWS
8100 CONTINGENCIES
8tl0 VANDAliSM
TOTALS: OTHER FINANCING USES 8,590
TOTALS: PARKVIEW VILLA SOUTH 192,373 201,179 228,730 220,187 232,707
TOTALS: PARKVIEW VILLA SOUTH 192,373 201,179 228,730 220,187 232,707
GRAND TOTAlS: 192,373 201,179 228,730 220,187 232,707
City of Columbia Heights
2005 Budget work sheet
Department Proposed
213 PARKVIEW VILLA SOUTH Actual Actual Adopted Department Manager Council
o REVENUE Expense Expense Budget Proposed Proposed Adopted
Line Item Description 2003 2004 2005 2006 2006 2006
34114 EXCESS UTILITIES 2,719 2,723 2,758 2,758 2,758
36210 INTEREST ON INVESTMENTS 5,259 4,074 6,365 6,365 6,365
36219 CHANGE IN FAIR VALUE 1,578 (177)
36220 GEN. GOVERNMENT RENTS 180,700 200,338 221,030 221,030 237,828
36225 NONDWELLlNG RENTS 7,919 4,501 8,487 8,487 8,741
36290 OTHER MISC. REVENUE 3,907 3,037 1,591 1,591 1,591
39120 RECOVERY DAMAGE CITY PROP
39140 OTHER REF. & REIMBURSEMENT 5
TOTALS: REVENUE 202,087 214,497 240,231 240,231 257,283
TOTALS: PARKVIEW VILLA SOUTH 202,087 214,497 240,231 240,231 257,283
GRAND TOTALS: 202,087 214,497 240,231 240,231 257,283
eetmg 0 : cto er ,
AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE
NO: 8-1 DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Adopt Resolution 2005-11, Adopting the BY: Bob Lindig BY:
Proposed 2006 Budget for Parkview Villa North DATE: October 20, 2005
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
M fOb 25 2005
BACKGROUND: Parkview Villa North (PVVN) consists of 101 units of public housing, located at
965 40th Avenue Northeast. PVVN serves seniors and disabled persons. PVVN was constructed in
1975 with funds from the U.S. Department of Housing and Urban Development. Walker ElderCare
Services, Inc. provides management services to PVVN.
Expenditures
The proposed 2006 budget for PVVN is ~402.04~. This represents a 9.5% increase, or $34,809, from
last year's budget. The majority, or 7.0%, ofthe increase can be attributed to increases in utility costs,
primarily gas, ($25,633). City staff labor transfer will increase by $5,431 compared to the 2005
budget, reflecting a return to the 67% allocation given to North and 33% allocation to South. (Last
year's budget reflected a 50% North and 50% South allocation). Other line items will remain
substantially the same as in prior years, allowing for some inflation and additional increases in repairs
and maintenance as the building continues to age.
Revenues
Total proposed revenue is ~422.891Iand includes rents of~293,7771, Department of Housing and
Urban Development operating subsidy of~121,270 I, investment income of $5,000 and other
miscellaneous charges.
Capital Improvement Plan
We will continue to implement the capital improvement plan as previously developed.
RECOMMENDATION MOTION: Move to adopt Resolution 2005-11, adopting the 2006 PVV North
Budget.
RECOMMENDED MOTION: Move to adopt Resolution 2005-11, being a Resolution of the Housing
and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2006 Parkview Villa
North Budget of~402,04~ and recommending this to the City Council for approval.
HRA ACTION:
H:\HRAConsent2005\Res.2005-11 2006 PVV North Budget
HOUSING AND REDEVELOPMENT AUTHORITY
IN AND FOR COLUMBIA HEIGHTS
HRA RESOLUTION 2005-11
RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING
THE 2005 BUDGET FOR P ARKVIEW VILLA NORTH.
BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of
Columbia Heights, Minnesota as follows:
WHEREAS, Parkview Villa North (PVVN), a 101 units rental apartment building, was constructed
in 1975 for the purpose of providing affordable housing to seniors and disabled persons.
NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA THAT:
1. The HRA adopts and recommends to the City Council for approval the 2006 PVVN budget of
~402,047 ~
The Executive Director is instructed to transmit a copy of this resolution to the City Manager and
Finance Director/City Clerk of the City of Columbia Heights, Minnesota.
APPROVED THIS_ DAY OF
,2005.
Attest by:
Walter R. Fehst, Executive Director
Bruce Nawrocki, Chair
City of Columbia Heights
2005 Budget work sheet
Depa~entProposed
203 PARKVlEW VILLA NORTH Council
46330 PARKVIEW VILLA NORTH Adopted
Une Item Desai lion 2006
PERSONAL SERVICES
1000 ACCRUED SAlARIES
1011 PART-TIME EMPLOYEES 14,140 1,063
1070 INTERDEPARTMENTAL LABOR SERV 11,345 15,294 11,262
1080 INTERDEPARTMENTAL LABOR CR (462)
1210 P.E.R.A. CONTRIBUTION 980 91
1220 F.l.C.A. CONTRIBUTION 1,355 126
1300 INSURANCE
1510 WORKERS COMP INSURANCE PREM 31
1700 ALLOCATED FRINGE 5,172 589 5,622
1800 INTERDEPARTMENTAL FRINGE CR (506) (98)
TOTALS: PERSONAL SERVICES 32,054 17,064 16,884
SUPPLIES
2000 OFFICE SUPPLIES 349 1,950 1,810 2,000 2,000
2010 MINOR EQUIPMENT 943 2,795 3,000 1,350 1,350
2011 COMPUTER EQUIPMENT 250 1,000 1,000
2020 COMPUTER SUPPLIES 132 400
2030 PRINTING & PRINTED FORMS 32 100 50 50
2070 TRAINING & INSTR SUPPLIES 700 50 50 50
2160 MAINT. & CONSTRUCT MATERIALS 3,499 14,311 6,350 7,000 7,000
2161 CHEMICALS 1,100 1,100
2171 GENERAL SUPPLIES 5,218 7,243 10,990 10,000 10,000
2172 UNIFORMS 50
2175 FOOD SUPPLIES 38 46 450 400 400
TOTALS: SUPPLIES 10,179 27,077 23,450 22,950 22,950
OTHER SERVICES & CHARGES
3020 ARCHITECTIENGINEER FEES
3040 LEGAL FEES
3041 ATTORNEY FEES-CIVIL PROCESS 690 2,500 2,500
3050 EXPERT & PROFESSIONAL SERVo 1,357 2,008 15,340 37,655 37,655
3060 MANAGEMENT SERVICES 113,654 112,873 114,708 117,920 117,920
3100 PROTECTIVE SERVICES 400 400
3105 TRAINING & EDUC ACTIVITIES 260 400 400
3210 TELEPHONE & TELEGRAPH 2,717 1,883 1,300 1,800 1,800
3220 POSTAGE 288 127 310 150 150
3250 OTHER COMMUNICATIONS 45 141 520 200 200
3310 LOCAL TRAVEL EXPENSE 31 50 100 100
3320 OUT OF TOWN TRAVEL EXPENSE 150 150 150
3500 LEGAL NOTICE PUBLISHING 73 260 250 250
3600 INSURANCE & BONDS 31,076 29,022 22,966 18,709 18,709
3810 ELECTRIC 33,474 34,584 41,230 42,900 42,900
3820 WATER 7,047 10,795 8,650 8,900 8,900
3830 GAS 45,495 41,088 46,580 69,870 69,870
3840 REFUSE 2,832 4,262 3,090 3,533 3,533
3850 SEWER 5,125 7,026 5,670 5,650 5,650
4000 REPAIR & MAINT. SERVICES 34,613 29,489 37,080 40,000 40,000
4030 EXTRAORDINARY MAINTENANCE 100
4100 RENTS & LEASES 24 100 1,200 1,200
4200 PROGRAM ACTIVITIES 100
4300 MISC. CHARGES 118 100 100 100
4315 PILOT 19,526 19,054 20,150 18,600 18,600
4330 SUBSCRIPTION, MEMBERSHIP 190 38 250
4335 TENANT SERVICES 360 360 360
4349 INSURANCE DEDUCTIBLE 1,000 1,000 1,000
4374 EMPLOYEE RECOGNITION
4376 MISCELLANEOUS CIVIC AFFAIRS
4380 COMMISSION & BOARDS 390 400 400
4390 TAXES & LICENSES 738 87 410 100 100
4395 STATE SALES TAX 4,055 4,750 4,640 6,000 6,000
4500 ADMINISTRATIVE EXPENSES
4850 INTEREST ON DEPOSITS 409 244 450 250 250
TOTALS: OTHER SERVICES & CHARGE 302,713 297,643 326,904 379,097 379,097
5120 BUILDING & IMPROVEMENT 20,820 102,771
5130 IMPROV. OTHER THAN BUILDINGS
5170 OFFICE EQUIPMENT
5180 OTHER EQUIPMENT
TOTALS: CAPITAL OUTLAY 20,820 102,771
7100 OPER. TRANSFER OUT - LABOR 11,454
7431 TRANSFER OUT SPECIAL PROJECT
8100 CONTINGENCIES
8110 VANDALISM
TOTALS: OTHER FINANCING USES
TOTALS: PARKVIEW VILLA NORTH 444,555 367,238 402,047 402,047
TOTALS: PARKVIEW VILLA NORTH 444,555 367,238 402,047 402,047
GRAND TOTALS: 444,555 367,238 402,047 402,047
City of Columbia Heights
2005 Budget work sheet
DepanrnnentProposed
203 PARKVIEW VILLA NORTH Actual Actual Adopted Department Manager Council
o REVENUE Expense Expense Budget Proposed Proposed Adopted
Line Item Descriotion 2003 2004 2005 2006 2006 2006
33160 FEDERAL GRANT 141,473 231,065 90,000 90,000 121,270
34114 EXCESS UTILITIES 5,127 5,119 5,268 5,268 . 5,268
36210 INTEREST ON INVESTMENTS 21.142 16,608 5,000 5,000 5,000
36219 CHANGE IN FAIR VALUE 6,343 (720)
36220 GEN. GOVERNMENT RENTS 278,953 283,173 285,144 285,144 285,144
36225 NON DWELLING RENTS 3,365 3,365
36290 OTHER MISC. REVENUE 3,166 851 2,844 2,844 2,844
39101 GAINILOSS FIXED ASSET
39120 RECOVERY DAMAGE CITY PROP
39130 EQUIPMENT RENTAL
39140 OTHER REF. & REIMBURSEMENT 5
TOTALS: REVENUE 456,209 539,461 388,256 388,256 422,891
TOTALS: PARKVIEW VILLA NORTH 456,209 539,461 388,256 388,256 422,891
GRAND TOTALS: 456,209 539,461 388,256 388,256 422.891