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Section 7
JOINT POWERS AGREEMENT
This Joint Powers Agreement dated this 22nd day of August 2005 is made pursuant to M.S.
471.59 by and between the CITY OF COLUMBIA HEIGHTS (City) and INDEPENDENT
SCHOOL DISTRICT #13 (School District).
1. PURPOSE. The purpose of this agreement is to create, fund, and implement the
position of Police School Liaison Officer.
2. DUTIES AND RESPONSIBILITIES. The job description for the School Liaison
Officer is attached.
3. SELECTION PROCESS. From applications of qualified applicants for the position of
School Liaison Officer, one or more candidates will be selected by a selection board
made up of School District # 13 personnel and appointed Police Department personnel.
Oral interviews are to be administered by the same selection board. The final
appointment of the School Liaison Officer is at the discretion of the Chief of Police.
The School Liaison Officer may be removed from the position at the discretion ofthe
Chief of Police.
4. FUNDING. The School District and City will share the following expenses equally
during the school year, except in no event may the School District's share of the
expenses exceed 1/2 of9/12 ofthe total officer compensation and benefit package:
A. Officer's Salary
B. Position Grade Enhancement
C. Holiday Pay
D. F.1.C.A.
E. Workers Compensation
F. P.E.R.A.
G. Hospitalization
H. Training
1. Vehicle-related Costs
The cost breakdown for 2005-2006 school year is attached.
5. BILLING. The City shall submit a bill to the School District, which will be paid
within thiliy days of receipt.
Page 2
Joint Powers Agreement
6. TERM. This agreement shall commence on September 1,2005, and shall end on
June 8, 2006.
7. GENERAL PROVISIONS. The Police School Liaison Officer is a city employee and
shall not be considered an employee of the School District for any purpose, including
but not limited to salaries, wages, other compensation or fringe benefits, Workers
Compensation, Unemployment Compensation, P.E.R.A., Social Security, liability
insurance, keeping of personnel records, termination of employment, individual
contracts or other contractual rights. The officer will report to and be directed by the
Investigative Supervisor, but will consult regularly with the School District officials.
The officer will have office space and phone at the School District's high school
without cost to the City.
8. INDEMNIFICATION BY CITY. The School Liaison Officer is a City employee. The
City shall indemnify, hold harmless, and defend the School District, its elected
officials and employees against any and all liability, loss, costs, damages, expenses,
claims or actions which the School District, its officers and employees may hereafter
sustain, incur or be required to pay, arising out of or by reason of any negligent or
willful act or omission of the City, its agents or employees, in the execution,
performance, or failure to adequately perfonn the City's obligations pursuant to this
agreement.
9. INDEMNIFICATION BY SCHOOL DISTRICT. The School District shall indemnify,
hold harmless, and defend the City, its officers and employees against any and all
liability, loss, costs, damages, expenses, claims or action which the city, its officers
and employees may hereafter sustain, incur or be required to pay, arising out of or by
reason of any negligent or willful act or omission ofthe School District, its agents or
employees, in the execution, performance or failure to adequate1yperfOlID the School
District's obligations pursuant to this agreement.
10. TERMINATION OF AGREEMENT. Ninety day written notice by either School
District or City is required to tenninate the program. The Liaison Officer can be
removed at any time following the written notification of termination of the program.
11. TEMPORARY REASSIGNMENT. Temporary reassignment ofthe Liaison Officer is
at the discretion ofthe Chief of Police not to exceed thirty consecutive days, contract
to be renegotiated after thirty days.
Page 3
Joint Powers Agreement
12. Resolution of unforeseen problems arising in this program shall be negotiated by
representatives appointed by the School District and the Chief of Police.
IN WITNESS WHEREOF, THE P ARTIES HAVE EXECUTED THIS AGREEMENT THE
DAY AND YEAR FIRST WRITTEN ABOVE.
CITY OF COLUMr\IGHTS
cJh~
Gary L. Pet rson
Mayor
SCHOOL DISTRICT #13
~ldf~
Superintendent of Schools
y.itL.
tf1ftkl
School Board Chair.
COST FACTOR BREAKDOWN
Section 8
SCHOOL LIAISON OFFICER PROGRAM
2005-2006 School Year
Base Wage:
Patrol Top Wage
Police/School Liaison Officer premium
Longevity (16 years)
Holiday pay
Defened compo
Overtime allocation
TOTAL BASE WAGE
Compensation and Fringe:
F.I.C.A. (1.45%)
Workers Compensation (3.82%)
P.E.R.A. (10.5% gross wage)
Hospitalization ($555.00/month)
TOTAL FRINGE BENEFIT COSTS
Miscellaneous Costs:
Training Allowance
Vehic1e Related Expenses
TOTAL MISCELLANEOUS COSTS
TOTAL YEARLY COSTS
To compute monthly total:
$83,661.41 divided by 12 months = $6,971.78
To compute school year total:
$6971.78 x 9 months (school yr.)= $62,746.05
To compute School District #13 cost:
1/2 of 9/12 funding fonnula = $31,373.03
TOTAL COST TO SCHOOL DISTRICT #13
mId
$4,664.46/month
l25.00/month
234. 99/month
$55,973.52/year
1,125.00/9 mos.
2,819.00/year
2,583.36/year
300.00/year
2,421. 90/year
$65,222.78/year
945.73/year
2,491.51/year
6,848.39/year
6,660.00/year
$16,945.63/year
793.00/year
700.00year
$ 1,493.00/year
$ 83,661.41
$31,373.03
CITY COUNCIL LETTER
AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE APPROVAL:
ITEM: AuthOlize School Liaison Officer BY: Thomas M. J olllison BY:
NO. Contract with School District #13 DATE: August 15,2005 DATE:
for 2005-2006
Meeting of August 22, 2005
BACKGROUND
In 1992, the City of Columbia Heights and School District # 13 entered into a j oint powers agreement to fund a
school liaison services program. This contract has been renewed each year since then. The program continues
to provide benefits to the School District and the Police Department and is an important part of our juvenile
program. The School District shares expenses equally with the Police Department during the school year.
Total cost for the school year 2005-2006 is $83,661.41, with the school district's share at $31,373.03.
ANALYSIS/CONCLUSION
Officer Mike McGee has held this position since the inception ofthe program. Officer McGee has established
excellent rapport with the students and staff at the Middle School and the High School. In addition, his
contacts at the schools are invaluable in our investigation of juvenile crime. Officer McGee provides an
excellent role model to students and is a valuable resource to the school and the community. His continued
interaction is an important link between law enforcement and the educational system.
RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a joint
powers agreement with School District # 13 for the provision of a police school liaison officer as stipulated
in the joint powers agreement for the period of September 1,2005, through June 8, 2006.
mId
05-162
COUNCIL ACTION:
Section 7
JOINT POWERS AGREEMENT
This Joint Powers Agreement dated this 22nd day of August 2005 is made pursuant to M.S.
471.59 by and between the CITY OF COLUMBIA HEIGHTS (City) and INDEPENDENT
SCHOOL DISTRICT #13 (School District).
1. PURPOSE. The purpose of this agreement is to create, fund, and implement the
position of Police School Liaison Officer.
2. DUTIES AND RESPONSIBILITIES. The job description for the School Liaison
Officer is attached.
3. SELECTION PROCESS. From applications of qualified applicants for the position of
School Liaison Officer, one or more candidates will be selected by a selection board
made up of School District # 13 persollilel and appointed Police Department personnel.
Oral interviews are to be administered by the same selection board. The final
appointment of the School Liaison Officer is at the discretion of the Chief of Police.
The School Liaison Officer may be removed from the position at the discretion ofthe
Chief of Police.
4. FUNDING. The School District and City will share the following expenses equally
dming the school year, except in no event may the School District's share of the
expenses exceed 1/2 of9/12 of the total officer compensation and benefit package:
A. Officer's Salary
B. Position Grade Enhancement
C. Holiday Pay
D. F.LC.A.
E. Workers Compensation
F. P.E.R.A.
G. Hospitalization
H. Training
L Vehic1e-related Costs
The cost breakdown for 2005-2006 school year is attached.
5. BILLING. The City shall submit a bill to the School District, which will be paid
within thirty days of receipt.
Page 2
Joint Powers Agreement
6. TERM. This agreement shall commence on September 1, 2005, and shall end on
June 8, 2006.
7. GENERAL PROVISIONS. The Police School Liaison Officer is a city employee and
shall not be considered an employee ofthe School District for any purpose, including
but not limited to salaries, wages, other compensation or fringe benefits, Workers
Compensation, Unemployment Compensation, P.E.R.A., Social Security, liability
insurance, keeping of persoilllel records, tennination of employment, individual
contracts or other contractual rights. The officer will report to and be directed by the
Investigative Supervisor, but will consult regularly with the School District officials.
The officer will have office space and phone at the School District's high school
without cost to the City.
8 . INDEMNIFICATION BY CITY. The School Liaison Officer is a City employee. The
City shall indemnify, hold harmless, and defend the School District, its elected
officials and employees against any and all liability, loss, costs, damages, expenses,
claims or actions which the School District, its officers and employees may hereafter
sustain, incur or be required to pay, arising out of or by reason of any negligent or
willful act or omission of the City, its agents or employees, in the execution,
perfonnance, or failure to adequately perform the City's obligations pursuant to tIns
agreement.
9. INDEMNIFICATION BY SCHOOL DISTRICT. The School Disnict shall indemnify,
hold harmless, and defend the City, its officers and employees against any and all
liability, loss, costs, damages, expenses, claims or action which the city, its officers
and employees may hereafter sustain, incur or be required to pay, mising out of or by
reason of any negligent or willful act or omission of the School Disnict, its agents or
employees, in the execution, performance or failure to adequately perfonn the School
District's obligations pursuant to tIns agreement.
10. TERMINATION OF AGREEMENT. Ninety day written notice by either School
District or City is required to tenninate the progrmn. The Liaison Officer can be
removed at any time following the written notification oftennination ofthe progral11.
11. TEMPORARY REASSIGNMENT. Temporary reassignment ofthe Liaison Officer is
at the discretion ofthe Chief of Police not to exceed tlnliy consecutive days, contract
to be renegotiated after thiIiy days.
Page 3
Joint Powers Agreement
12. Resolution of unforeseen problems arising in this program shall be negotiated by
representatives appointed by the School District and the Chief of Police.
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT THE
DAY AND YEAR FIRST WRITTEN ABOVE.
CITY OF COLU~ HEIGHTS
~~~~
Gary L. Pet rson
Mayor
SCHOOL DISTRICT #13
Dr. Nancy K or
Superintendent of Schools
~
School Board Chair.
c;:!;;Ms;fn
Chief of Police
COST FACTOR BREAKDOWN
Section 8
SCHOOL LIAISON OFFICER PROGRAM
2005-2006 School Year
Base Wage:
Patrol Top Wage
Police/School Liaison Officer premium
Longevity (16 years)
Holiday pay
Deferred compo
Overtime allocation
TOTAL BASE WAGE
Compensation and Fringe:
F.LC.A. (1.45%)
Workers Compensation (3.82%)
P.E.R.A. (10.5% gross wage)
Hospitalization ($555.00/month)
TOTAL FRINGE BENEFIT COSTS
Miscellaneous Costs:
Training Allowance
Vehicle Related Expenses
TOTAL MISCELLANEOUS COSTS
TOTAL YEARLY COSTS
To compute monthly total:
$83,661.41 divided by 12 months = $6,971.78
To compute school year total:
$6971.78 x 9 months (school yr.)= $62,746.05
To compute School District #13 cost:
1/2 of9/12 funding fonnula = $31,373.03
TOTAL COST TO SCHOOL DISTRICT #13
mid
$4,664.46/month
125.00hnonth
234.99/month
$55,973.52/year
1,125.00/9 mos.
2,819.00/year
2,583.36/year
300.00/year
2,421.90/year
$65,222.78/year
945.73/year
2,491.51/year
6,848.39/year
6,660.00/year
$16,945.63/year
793.00/year
700.00year
$ 1,493.00/year
$ 83.661.41
$31,373.03