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HomeMy WebLinkAboutContract 1862 Section 7 JOINT POWERS AGREEMENT This Joint Powers Agreement dated this 22nd day of August 2005 is made pursuant to M.S. 471.59 by and between the CITY OF COLUMBIA HEIGHTS (City) and INDEPENDENT SCHOOL DISTRICT #13 (School District). 1. PURPOSE. The purpose of this agreement is to create, fund, and implement the position of Police School Liaison Officer. 2. DUTIES AND RESPONSIBILITIES. The job description for the School Liaison Officer is attached. 3. SELECTION PROCESS. From applications of qualified applicants for the position of School Liaison Officer, one or more candidates will be selected by a selection board made up of School District # 13 personnel and appointed Police Department personnel. Oral interviews are to be administered by the same selection board. The final appointment of the School Liaison Officer is at the discretion of the Chief of Police. The School Liaison Officer may be removed from the position at the discretion ofthe Chief of Police. 4. FUNDING. The School District and City will share the following expenses equally during the school year, except in no event may the School District's share of the expenses exceed 1/2 of9/12 ofthe total officer compensation and benefit package: A. Officer's Salary B. Position Grade Enhancement C. Holiday Pay D. F.1.C.A. E. Workers Compensation F. P.E.R.A. G. Hospitalization H. Training 1. Vehicle-related Costs The cost breakdown for 2005-2006 school year is attached. 5. BILLING. The City shall submit a bill to the School District, which will be paid within thiliy days of receipt. Page 2 Joint Powers Agreement 6. TERM. This agreement shall commence on September 1,2005, and shall end on June 8, 2006. 7. GENERAL PROVISIONS. The Police School Liaison Officer is a city employee and shall not be considered an employee of the School District for any purpose, including but not limited to salaries, wages, other compensation or fringe benefits, Workers Compensation, Unemployment Compensation, P.E.R.A., Social Security, liability insurance, keeping of personnel records, termination of employment, individual contracts or other contractual rights. The officer will report to and be directed by the Investigative Supervisor, but will consult regularly with the School District officials. The officer will have office space and phone at the School District's high school without cost to the City. 8. INDEMNIFICATION BY CITY. The School Liaison Officer is a City employee. The City shall indemnify, hold harmless, and defend the School District, its elected officials and employees against any and all liability, loss, costs, damages, expenses, claims or actions which the School District, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligent or willful act or omission of the City, its agents or employees, in the execution, performance, or failure to adequately perfonn the City's obligations pursuant to this agreement. 9. INDEMNIFICATION BY SCHOOL DISTRICT. The School District shall indemnify, hold harmless, and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or action which the city, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligent or willful act or omission ofthe School District, its agents or employees, in the execution, performance or failure to adequate1yperfOlID the School District's obligations pursuant to this agreement. 10. TERMINATION OF AGREEMENT. Ninety day written notice by either School District or City is required to tenninate the program. The Liaison Officer can be removed at any time following the written notification of termination of the program. 11. TEMPORARY REASSIGNMENT. Temporary reassignment ofthe Liaison Officer is at the discretion ofthe Chief of Police not to exceed thirty consecutive days, contract to be renegotiated after thirty days. Page 3 Joint Powers Agreement 12. Resolution of unforeseen problems arising in this program shall be negotiated by representatives appointed by the School District and the Chief of Police. IN WITNESS WHEREOF, THE P ARTIES HAVE EXECUTED THIS AGREEMENT THE DAY AND YEAR FIRST WRITTEN ABOVE. CITY OF COLUMr\IGHTS cJh~ Gary L. Pet rson Mayor SCHOOL DISTRICT #13 ~ldf~ Superintendent of Schools y.itL. tf1ftkl School Board Chair. COST FACTOR BREAKDOWN Section 8 SCHOOL LIAISON OFFICER PROGRAM 2005-2006 School Year Base Wage: Patrol Top Wage Police/School Liaison Officer premium Longevity (16 years) Holiday pay Defened compo Overtime allocation TOTAL BASE WAGE Compensation and Fringe: F.I.C.A. (1.45%) Workers Compensation (3.82%) P.E.R.A. (10.5% gross wage) Hospitalization ($555.00/month) TOTAL FRINGE BENEFIT COSTS Miscellaneous Costs: Training Allowance Vehic1e Related Expenses TOTAL MISCELLANEOUS COSTS TOTAL YEARLY COSTS To compute monthly total: $83,661.41 divided by 12 months = $6,971.78 To compute school year total: $6971.78 x 9 months (school yr.)= $62,746.05 To compute School District #13 cost: 1/2 of 9/12 funding fonnula = $31,373.03 TOTAL COST TO SCHOOL DISTRICT #13 mId $4,664.46/month l25.00/month 234. 99/month $55,973.52/year 1,125.00/9 mos. 2,819.00/year 2,583.36/year 300.00/year 2,421. 90/year $65,222.78/year 945.73/year 2,491.51/year 6,848.39/year 6,660.00/year $16,945.63/year 793.00/year 700.00year $ 1,493.00/year $ 83,661.41 $31,373.03 CITY COUNCIL LETTER AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVAL: ITEM: AuthOlize School Liaison Officer BY: Thomas M. J olllison BY: NO. Contract with School District #13 DATE: August 15,2005 DATE: for 2005-2006 Meeting of August 22, 2005 BACKGROUND In 1992, the City of Columbia Heights and School District # 13 entered into a j oint powers agreement to fund a school liaison services program. This contract has been renewed each year since then. The program continues to provide benefits to the School District and the Police Department and is an important part of our juvenile program. The School District shares expenses equally with the Police Department during the school year. Total cost for the school year 2005-2006 is $83,661.41, with the school district's share at $31,373.03. ANALYSIS/CONCLUSION Officer Mike McGee has held this position since the inception ofthe program. Officer McGee has established excellent rapport with the students and staff at the Middle School and the High School. In addition, his contacts at the schools are invaluable in our investigation of juvenile crime. Officer McGee provides an excellent role model to students and is a valuable resource to the school and the community. His continued interaction is an important link between law enforcement and the educational system. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a joint powers agreement with School District # 13 for the provision of a police school liaison officer as stipulated in the joint powers agreement for the period of September 1,2005, through June 8, 2006. mId 05-162 COUNCIL ACTION: Section 7 JOINT POWERS AGREEMENT This Joint Powers Agreement dated this 22nd day of August 2005 is made pursuant to M.S. 471.59 by and between the CITY OF COLUMBIA HEIGHTS (City) and INDEPENDENT SCHOOL DISTRICT #13 (School District). 1. PURPOSE. The purpose of this agreement is to create, fund, and implement the position of Police School Liaison Officer. 2. DUTIES AND RESPONSIBILITIES. The job description for the School Liaison Officer is attached. 3. SELECTION PROCESS. From applications of qualified applicants for the position of School Liaison Officer, one or more candidates will be selected by a selection board made up of School District # 13 persollilel and appointed Police Department personnel. Oral interviews are to be administered by the same selection board. The final appointment of the School Liaison Officer is at the discretion of the Chief of Police. The School Liaison Officer may be removed from the position at the discretion ofthe Chief of Police. 4. FUNDING. The School District and City will share the following expenses equally dming the school year, except in no event may the School District's share of the expenses exceed 1/2 of9/12 of the total officer compensation and benefit package: A. Officer's Salary B. Position Grade Enhancement C. Holiday Pay D. F.LC.A. E. Workers Compensation F. P.E.R.A. G. Hospitalization H. Training L Vehic1e-related Costs The cost breakdown for 2005-2006 school year is attached. 5. BILLING. The City shall submit a bill to the School District, which will be paid within thirty days of receipt. Page 2 Joint Powers Agreement 6. TERM. This agreement shall commence on September 1, 2005, and shall end on June 8, 2006. 7. GENERAL PROVISIONS. The Police School Liaison Officer is a city employee and shall not be considered an employee ofthe School District for any purpose, including but not limited to salaries, wages, other compensation or fringe benefits, Workers Compensation, Unemployment Compensation, P.E.R.A., Social Security, liability insurance, keeping of persoilllel records, tennination of employment, individual contracts or other contractual rights. The officer will report to and be directed by the Investigative Supervisor, but will consult regularly with the School District officials. The officer will have office space and phone at the School District's high school without cost to the City. 8 . INDEMNIFICATION BY CITY. The School Liaison Officer is a City employee. The City shall indemnify, hold harmless, and defend the School District, its elected officials and employees against any and all liability, loss, costs, damages, expenses, claims or actions which the School District, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligent or willful act or omission of the City, its agents or employees, in the execution, perfonnance, or failure to adequately perform the City's obligations pursuant to tIns agreement. 9. INDEMNIFICATION BY SCHOOL DISTRICT. The School Disnict shall indemnify, hold harmless, and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or action which the city, its officers and employees may hereafter sustain, incur or be required to pay, mising out of or by reason of any negligent or willful act or omission of the School Disnict, its agents or employees, in the execution, performance or failure to adequately perfonn the School District's obligations pursuant to tIns agreement. 10. TERMINATION OF AGREEMENT. Ninety day written notice by either School District or City is required to tenninate the progrmn. The Liaison Officer can be removed at any time following the written notification oftennination ofthe progral11. 11. TEMPORARY REASSIGNMENT. Temporary reassignment ofthe Liaison Officer is at the discretion ofthe Chief of Police not to exceed tlnliy consecutive days, contract to be renegotiated after thiIiy days. Page 3 Joint Powers Agreement 12. Resolution of unforeseen problems arising in this program shall be negotiated by representatives appointed by the School District and the Chief of Police. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT THE DAY AND YEAR FIRST WRITTEN ABOVE. CITY OF COLU~ HEIGHTS ~~~~ Gary L. Pet rson Mayor SCHOOL DISTRICT #13 Dr. Nancy K or Superintendent of Schools ~ School Board Chair. c;:!;;Ms;fn Chief of Police COST FACTOR BREAKDOWN Section 8 SCHOOL LIAISON OFFICER PROGRAM 2005-2006 School Year Base Wage: Patrol Top Wage Police/School Liaison Officer premium Longevity (16 years) Holiday pay Deferred compo Overtime allocation TOTAL BASE WAGE Compensation and Fringe: F.LC.A. (1.45%) Workers Compensation (3.82%) P.E.R.A. (10.5% gross wage) Hospitalization ($555.00/month) TOTAL FRINGE BENEFIT COSTS Miscellaneous Costs: Training Allowance Vehicle Related Expenses TOTAL MISCELLANEOUS COSTS TOTAL YEARLY COSTS To compute monthly total: $83,661.41 divided by 12 months = $6,971.78 To compute school year total: $6971.78 x 9 months (school yr.)= $62,746.05 To compute School District #13 cost: 1/2 of9/12 funding fonnula = $31,373.03 TOTAL COST TO SCHOOL DISTRICT #13 mid $4,664.46/month 125.00hnonth 234.99/month $55,973.52/year 1,125.00/9 mos. 2,819.00/year 2,583.36/year 300.00/year 2,421.90/year $65,222.78/year 945.73/year 2,491.51/year 6,848.39/year 6,660.00/year $16,945.63/year 793.00/year 700.00year $ 1,493.00/year $ 83.661.41 $31,373.03