HomeMy WebLinkAboutOperational Report from Marsha
To: M. Rebecca Loader, Library Director
From: Marsha Tubbs, Children’s Librarian
Subject: September 2005 Operational Report
Date: September 29, 2005
I. PROGRAMS
A. ICS classes resumed monthly visits. We will be servicing middle school classes this year for the
first time in a long time due to the fact that ICS instituted an Accelerated Reader program at the
end of last year. In 2005-2006 we will be seeing 11 classes and 233 students once a month.
September Program Title Date Children Adults
Kindergarten 9/19/2005 18 1
Kindergarten 9/19/2005 12 1
1st grade 9/20/2005 23 1
2nd grade 9/23/2005 20 1
3rd grade 9/20/2005 15 1
4th grade 9/19/2005 31 2
5th grade 9/21/2005 28 1
middle school 9/27/2005 19 1
B. Bulk loan to area schools resumed this month. At this time we are providing nine classrooms
with “mini” collections every four weeks. This is a collaborative effort between the schools, the
library, and the police department who kindly provide the services of a CSO and vehicle.
II. COLLECTION
A. The staff began using the COHNEWBOOKS option this month and to date have placed close to
90 picture book titles on the account. We will be adding JFiction to the account within the first
week of October and will make use of the COHDISPLAY option for our current displays of
ABC, 123, and bilingual books at that time as well.
B. I have been busy placing book orders in an effort to catch up the backlog from May and June
when cataloging and receiving services were unavailable. Juvenile selection tools are caught up
to May at this time.
C. Placed an order to Listening Library for the last of our standing order contract for 2005.
D. Placed a large order for Graphic Novels. These items are so popular that within 48 hours of
placing them out to circ, nearly all of the collection was off the shelves.
III. PROJECTS
A. Tom Sherohman and I prepared the final evaluation of the MRAC grant for submission by
October 5. We will begin processing an application for 2006 over the next two weeks.
B. Teen Read Week preparations are underway. We are looking at a Book Swap option and a
drawing for GET REAL promotional materials. Staff has prepared two booklists to accompany
the program “REAListic Fiction” for young adults and REALlife (biographies).
C. A meet and greet the author (John Koblas) is scheduled for October 22. Mr. Koblas is an
authority on Minnesota history, especially the James Gang and is currently writing a mystery
series for young people based on historic Minnesota events and people. He will be giving away
autographed copies of some of his books.
D. Storytime registration is down from our normal 30 to 40 people (combination of adults and
children). The decrease is due in large part to ECFE offering of programs for this age group at
the same time and day care providers who have opted to take advantage of certain programs
provided elsewhere. This means that for the first time in a very long time we will be providing
storytime to parents and children only. We currently have 14 children registered (total of 28
including parents)
E. Staff has begun preparations on promotional materials related to the Foundation’s fundraising
event in December. We will have posters, flyers, and tickets (in draft form) for the Foundation
to critique at their next meeting October 12. Library Aide, Cristy Tombarge is the front-runner
on this project at this time.
IV. BUILDING MAINTENANCS
A. Fidelity was scheduled to buff the floors on 9/22 after hours. As we were closed on that date, we
are awaiting word from Fidelity regarding rescheduling.
B. I evaluated furniture and equipment within the department looking to place items in the City
auction. At this time the children’s department has nothing available but I will be looking at
some AV items for next year.
V. TECHNOLOGY
A. Children’s Department Clerk, Kelly Olson met with TSD Director, Lynne Wiess for training
regarding a serials data clean up project. Kelly will devote up to 4 hours per week, beginning
October1, until this project is complete.
VI. STAFF
A. PAGES
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Processing of books received
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Creating book order forms
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Checking selection tools
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Folding and cutting of brochures and flyers
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Self reading and shelving
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Re-labeling of graphic novel shelving
B. LIBRARY AIDE, Cristy Tombarge
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Aided in receiving delivery this month to provide time for Adult clerk, Janine Schmidt
to catch up on the backlog of cataloging.
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Prepared NEW BOOK displays for the Children’s Department.
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Aided the Director in PowerPoint preparation
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Prepared bulletin board materials.
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Aided Children’s Clerk to catch up on invoices
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Prepared new ABC and 123 booklists
C. CLERK, Kelly Olson
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Received invoice and serial training at ACL
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Updated invoices accumulated since May
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Ordered and received numerous book orders
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Received magazines
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Data base clean up related to serials
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Bulk loan