The URL can be used to link to this page

Home My WebLink AboutSeptember 26, 2005 Regular CITY OF COLUMBIA HEIGHTS ADMINISTRA nON Mavor Gal)' 1. Peterson COllncilmembers Robert A. Williams Bruce Nawrocki Ta171mera Ericson Dielun Bl1lce Kelzenberg CUI' Mallal!er Walter R. Fellst 590 40th Avenue N.E., Columbia Heights. MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www.ci.colulllbia-heights.lIlll.us September 23, 2005 The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, September 26, 2005 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accOlmnodation will be provided to allow individuals with disabilities to paliicipate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make anangements. (TDD/706-3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL/INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen FOnlm or items submitted after the agenda preparation deadline.) 4. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A) Proclamations 1) October is Toastmasters Month in the City of Columbia Heights B) Presentations - none C) Introduction of New Employees - Anthony Cuzzupe, Firefighter D) Recognition - none 5. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business. ) A) MOTION: Move to approve the Consent Agenda items as follows: 1) Approve the Items Listed for Rental Housing License Applications for September 26,2005 MOTION: Move to approve the items listed for rental housing license applications for September 26, 2005. 2) Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for September 26, 2005, as presented. 3) Approve Payment of Bills MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 114292 through 114463 in the amount of $691,860.92. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER City Council Agenda September 26, 2005 Page 2 on 4) Set Joint Meeting with the Chmier Commission and the City Council for Thursday, October 20, 2005 MOTION: Move to set ajoint meeting with the Chmier COlmnission and the City Council for Thursday, October 20,2005, at 7:00 p.m. in the Council Chambers. 6. PUBLIC HEARINGS A. First Reading of Ordinance No. 1498, Being an Ordinance Amending Ordinance No. 1490, Authorizing to Convey Certain Real Estate Located at 3955 University Avenue and 3947 Lookout Place MOTION: Move to waive the reading of Ordinance No. 1498, there being an ample amount of copies available to the public. MOTION: Move to set the second reading of Ordinance No. 1498, being an ordinance amending Ordinance No. 1490, authorizing to convey celiain real estate located to 3955 University Avenue and 3947 Lookout Place for Monday, October 10, 2005, beginning at approximately 7:00 p.m. in the City Council Chambers. B. First Reading of Ordinance No. 1499, Vacating a POliion of 45th Avenue N.E. MOTION: Move to waive the reading of Ordinance No. 1499, there being an ample amount of copies available to the public. MOTION: Move to establish a second reading of Ordinance No. 1499, vacating a portion of 45th Avenue NE for Monday, October 10, 2005, at approximately 7:00 p.m. in the City Council Chambers. C. Public Hearing! Adopt Resolution Declaring the Amount to be Ce1iified to the Property Taxes for City Project #0450 on the Property Located at 3730 Tyler Street MOTION: Move to close the public hearing and to waive the reading of Resolution No.2005-53, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2005-53, being a resolution adopting assessment rolls for City of Columbia Heights Project #0450 and celiifying the assessment to Anoka County for inclusion on the property's 2006 tax statement. D. Public Hearing!Adopt Resolution Declaring A Nuisance and Approving Abatement of Violations MOTION: Move to close the public hearing and waive the reading of Resolution No. 2005-52, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2005-52, a resolution of the City Council of the City of Columbia Heights declaring the property at 4321 5th Street N.E., PIN No. 35-30-24-21-0165 a nuisance and approving the abatement of violations from the property pursuant to City Code Section 8.602. 7. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions - None B) Bid Considerations 1) Resolution to Accept Bids! A ward Contract for Municipal Service Center Building Repairs MOTION: Move waive the reading of Resolution 2005-47, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2005-47, accepting bids and awarding the 2005 Municipal Service Center Building Repairs Renovation, City Project #0503 to Ebert Construction in the amount of $830,000 base bid based upon their low, qualified responsible bid and accepting bid altemates 3, 5, and 9 for a total contract award of $898,579; and, fmihennore, authorize the Mayor and City Manager to enter into a contract for the same. City Council Agenda September 26, 2005 Page 3 of3 C) Other Business 8. ADMINISTRATIVE REPORTS A) Report of the City Manager B) Report of the City Attomey 9. CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes.) 10. COUNCIL CORNER 11. ADJOURNMENT Walter R. Fehst, City Manager WF/cb CITY COUNCIL LETTER "- Meeting of September 26, 2005 AGENDA SECTION: CONSENT NO: ITEM: 5', ,4, J ORIGINATING DEPARTMENT: Fire CITY MANAGER APPROVAL B~ Approval of Rental Housing License Applications BY: Gary Gonnan DATE: September 21,2005 DATE: NO: Approval of the attached list of rental housing license applications in that they have met the requirements of the Housing Maintenance Code. MOTION: Move to approve the items listed for rental housing license applications for September 26,2005. COUNCIL ACTION: Occupany 1.0. Property Owner Name Property Address :5 ,4. I) 10033 Wyman, Veryl E. 1316 43RD AVE 10500 Anoka County Community Action 4349 5TH ST 10502 Anoka County Community Action 3928 Tyler Street 10504 Anoka County Community Action 4304 5TH ST 10508 Anoka County Community Action 4411 MAIN ST 20014 Northern Lights Property 66647 1/2 AVE 20052 Northern Lights Property 66047 1/2 AVE 20500 Anoka County Community Action 4641 POLK ST 30019 Lynde Investment Company, LLP 4060 4TH ST 30021 Lynde Investment Company, LLP 4120 4TH ST 30027 Lynde Investment Company, LLP 4100 4TH ST 30125 Lynde Investment Company, LLP 4425 UNIVERSITY AVE 30145 Lynde Investment Company, LLP 4433 UNIVERSITY AVE 30149 Lynde Investment Company,LLP 4707 UNIVERSITY AVE 30502 Anoka County Community Action 4641 Tyler Street 20001 Salman Ali 1224 CIRCLE TERRACE BLVD 20013 Shirley Apollo 1132 45TH AVE 20111 Clifford Boyum 4028 CLEVELAND ST 20090 Mark Carlson 5019 JACKSON ST 20158 Dee Coghill 4000 CLEVELAND ST 12102 Cindy Cotton 1235 37th AVE 20053 Christopher Decker 1261 CIRCLE TERRACE BLVD 30010 Maria Duran 3819 MAIN ST 12206 William Farrey 1110 43 1/2 AVE 20042 Edward Fragale 1316 CIRCLE TERRACE BLVD 20414 Edward Fragale 1313 CIRCLE TERRACE BLVD 20000 Karen Frauly 4622 JOHNSON ST 20076 Karen Frauly 4636 JOHNSON ST 10101 Harley Gayle 1324 44TH AVE 12090 Gary George 95244 1/2 AVE 20300 Thomas Gromek 4340 Quincy Street 30152 Paul Haines 4229 CENTRAL AVE 20012 Bette Harlan 5252 WASHINGTON ST 20088 Bette Harlan 5234 WASHINGTON ST 20142 Bette Harlan 5110 WASHINGTON ST 20146 Bette Harlan 5037 JACKSON ST 20152 Bette Harlan 5140 WASHINGTON ST 20154 Bette Harlan 5200 WASHINGTON ST 20156 Bette Harlan 5116 WASHINGTON ST 20099 Jay Harris 1065 POLK PL 10115 Robert Hoffman 3704 Tyler Street 09/23/2005 10:31 Page 1 Occupany 1.0. 20104 20116 20006 20201 20187 12078 20049 20282 20347 20108 12161 20293 20100 12147 12174 12118 12091 20125 20114 20079 20118 20131 10053 30075 10015 12074 34008 12010 30038 20112 09/23/2005 Property Owner Name Joe Hoyle Mike Hyska Marge Janson Dolores Jefferies Mark Johanek Jane Johnson Nurhan Kasar Hydahm Kerim Bryan Kingsriter Wade Klick Dorothy Langie Mark Lee John Majewski Kathryn Morales Kenneth Myhre Janet Nielsen Julio Orellana Karen Pelak John Pham Erich Rice Allen Ringate Ruben Rodrigquez Gary Skalicky Wilton Smith Raymond Sowada Mark Steff! Jerome Thompson Steven Thoreson Edward Ukatu Bart Woolsey Property Address 4645 Taylor Street 103543 1/2 AVE 1236 CIRCLE TERRACE BLVD 4641 4TH ST 5000 4TH ST 5033 JACKSON ST 1215 CIRCLE TERRACE BLVD 3731 PIERCE ST 4049 UNIVERSITY AVE 3736 3RD ST 4527 Taylor Street 4600 POLK ST 3825 JOHNSON ST 673 51ST AVE 1143 CHEERY LN 65047 1/2 AVE 4628 JOHNSON ST 561 51ST AVE 1709 37th AVE 3940 JOHNSON ST 130045 1/2 AVE 1401 CIRCLE TERRACE BLVD 4220 Quincy Street 4544 MADISON ST 4113 6TH ST 936 42ND AVE 1341 42ND AVE 4613 Taylor Street 615 40TH AVE 3722 PIERCE ST 10:31 Page 2 CITY COUNCIL LETTER Meeting of: September 26, 2005 AGENDA SECTION: CONSENT NO: :5 4, a ORIGINATING DEPT.: License Department CITY MANAGER APPROVAL ITEM: License Agenda BY: Shelley Hanson/~"', DATE: DATE: September 23~05 BY: Ha NO: BACKGROUND/ANALYSIS Attached is the business license agenda for the September 26, 2005 City Council meeting. This agenda consists of applications for Contractor licenses for 2005. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for September 26, 2005 as presented. COUNCIL ACTION: TO CITY COUNCIL September 26, 2005 *Signed Waiver Fonn Accompanied Application 2005 BUSINESS LICENSE AGENDA CONTRACTORS LICENSES Bldg *Liberty Plumbing *Statewide Gas Services Action Roofing 655 West Hwy 10, Anoka 201 W. Main St, Waconia 1315 Southview Blvd, So. St. Paul $60.00 $60.00 $60.00 ~' A3\ -.:;)1 7 '-J CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF:~ %, 2!JOr; STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUl'A:BIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number \ l41..Cf2 through \ l4 r..{-b3 in the amount of$ bfll_. nO.c12 . These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. ACS FINANCIAL SYSTEM 09/22/2005 15:40:46 Check History CITY OF COLUMBIA HEIGHTS GL050S-V06.70 COVERPAGE GL540R ******************************************************************************* * * * * C 0 U N C I L * * * * * * * * C 0 U N C I L * * * * * * * * C 0 U N C I L * * * * * * * * C 0 U N C I L * * * * ******************************************************************************* Report Selection: Optional Report Title.......09/26/05 COUNCIL LISTING INCLUSIONS: Fund & Account.............. thru Check Date.................. Source Codes................ Journal Entry Dates......... Journal Entry Ids........... Check Number................ proj ect . . . . . . . . . . . . . . . . . . . . . Vendor. . . . . . . . . . . . . . . . . . . . . . Invoice. . . . . . . . . . . . . . . . . . . . . Purchase Order. ............. Bank....................... . Voucher .................... Released Date....... ........ Cleared Date................ thru thru thru thru 114292 thru 114463 thru thru thru thru thru thru thru thru Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI J COUNCIL 01 P4 Y S 6 Lines CPI CP SP 066 10 Y Y ACS FINANCIAL SYSTEM 09/22/2005 15 CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 1 BANK VENDOR Check History 09/26/05 COUNCIL LISTING CHECK NUMBER AMOUNT BANK CHECKING ACCOUNT AARP ANOKA COUNTY BUSINESS WEEK CHISAGO LAKES DISTRIBUTI CITY WIDE WINDOW SERVICE DEX MEDIA EAST LLC EDLUND/DORINDA G & K SERVICES GRIGGS-COOPER & CO HOHENSTEINS INC HOME DEPOT #2802 JOHNSON BROS. LIQUOR CO. KEEP INC/THE KISSOON/TILLACK KIWI KAI IMPORTS MEDICINE LAKE TOURS MINNESOTA COACHES NEGASSA/DAGAGO NELSON/CAROLYN OKERSTROM/LEE ONVOY PC SOLUTIONS PETTY CASH - KAREN MOELL PHILLIPS WINE & SPIRITS PLUNKETT'S, INC QWEST COMMUNICATIONS SAM I S CLUB SELIN/ANITA THREE RIVERS UMPIRE ASSO VANG/KOU & THANEE VECTOR INTERNET SERVICES VERIZON WIRELESS WENZELL/TONI XCEL ENERGY (N S P) BRAY/LIZ . COL HGTS FIREFIGHTERS AS DEEP ROCK WATER COMPANY EAST SIDE BEVERAGE CO EXTREME BEVERAGE FARNER-BOCKEN FIDELITY SERVICES INC G & K SERVICES GENUINE PARTS/NAPA AUTO GRIGGS-COOPER & CO HINRICHS/JAMES HOOK/JEFF INVENSYS METERING SYSTEM 114292 114293 114294 114295 114296 114297 114298 114299 114300 114301 114302 114303 114304 114305 114306 114307 114308 114309 114310 114311 114312 114313 114314 114315 114316 114317 114318 114319 114320 114321 114322 114323 114324 114325 114326 114327 114328 114329 114330 114331 114332 114333 114334 114335 114336 114337 114338 280.00 1,681.67 29.97 7,976.85 17.04 48.70 167.00 58.71 14,577.02 13,683.70 127.73 13,396.99 123.78 194.51 2,183.96 2,491.00 990.08 237.22 146.23 37.18 59.99 3,000.00 147.50 12,755.27 89.67 102.51 100.04 215.81 70.00 314.37 150.00 32.45 35.00 50.30 17.07 48.00 182.84 78,154.75 640.00 12,537.00 890.20 35.04 9.41 106.10 14.90 46.06 1,000.00 ACS FINANCIAL SYSTEM 09/22/2005 15 BANK VENDOR Check History 09/26/05 COUNCIL LISTING CHECK NUMBER CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 2 BANK CHECKING ACCOUNT JOHNSTON/ERIC KISEL/MR.GEORGE KUETHER DIST. CO. LORMAN EDUCATION SERVICE LUND/TIM MARCO METRO CALL - ATT MESSAGIN MINNESOTA DARE OFFICERS MN CHIEFS OF POLICE ASSO MOELLER/KAREN MOLINARO/JAMES PETTY CASH - MARY DUGDAL PICHA/DONNELL PLYMOUTH PLAYHOUSE QWEST COMMUNICATIONS SENTIERI/COREY SOLONYKA/ELEANOR STANDAL/MS.CINDY UNIVERSITY OF MINNESOTA VERIZON - ATTN: PREPAY D XCEL ENERGY (N S P) YOUNG/KATHY ACE HARDWARE ALA AMERICAN LEGAL PUBLISHIN AMERIPRIDE ANOKA COUNTY ANOKA CTY - CENTRAL COMM ASPEN MILLS, INC. BAKER & TAYLOR BAKER & TAYLOR ENTERTAIN BARNA GUZY & STEFFEN LTD BFI/WOODLAKE SANITARY SE BIFF'S,INC. BOOK WHOLESALERS INC BOUND TREE MEDICAL LLC BOYER TRUCK PARTS BRODART CATCO PARTS SERVICE CEMSTONE CINTAS FIRST AID-SAFETY CLARK PRODUCTS INC COL HGTS FIREFIGHTERS AS COLUMBIA HEIGHTS RENTAL COMMERCIAL STEAM TEAM CROWN FENCE & WIRE CSC CREDIT SERVICES 114339 114340 114341 114342 114343 114344 114345 114346 114347 114348 114349 114350 114351 114352 114353 114354 114355 114356 114357 114358 114359 114360 114361 114362 114363 114364 114365 114366 114367 114368 114369 114370 114371 114372 114373 114374 114375 114376 114377 114378 114379 114380 114381 114382 114383 114384 114385 AMOUNT 36.50 193.45 71,447.60 658.00 11.53 50.00 120.90 100.00 750.00 227.33 6.04 187.34 50.00 736.00 1,030.79 47.00 90.00 195.58 50.00 60.00 7,284.33 43.81 8.99 116.95 1,987.00 134.81 4,194.77 183.81 839.53 4,024.74 151.31 14,380.50 89,633.69 870.51 121.67 199.79 382.61 108.15 225.05 206.08 131.79 14.38 221.00 100.11 181. 64 101. 94 25.00 ACS FINANCIAL SYSTEM 09/22/2005 15 CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 3 BANK VENDOR Check History 09/26/05 COUNCIL LISTING CHECK NUMBER AMOUNT BANK CHECKING ACCOUNT CYS UNIFORMS DANKA DAVIES WATER EQUIPMENT C DEEP ROCK WATER COMPANY DEMCO, INC. DONAGHUE DOORS INC DUN & BRADSTREET CORPORA EGAN OIL COMPANY EHLERS & ASSOCIATES INC EMERGENCY AUTOMOTIVE TEC EULL MANUFACTURING COMPA FIDELITY SERVICES INC G & K SERVICES GENERAL REPAIR SERVICE, GENUINE PARTS/NAPA AUTO HEINRICH ENVELOPE CORP HINRICHS/RICHARD HOME DEPOT #2802 IDEAL ADVERTISING INC. INDEPENDENT SCHOOL DIST INFO USA MARKETING INC INSTRUMENT CONTROL SYSTE INSTRUMENTAL RESEARCH IN IPC PRINTING IPM GROUP INC JINDRA/PATRICIA LEAGUE OF MN CITIES INS LEXISNEXIS MATTHEW BENDE LUBE-TECH MAC QUEEN EQUIPMENT CO. MARQUIS WHO'S WHO MARSHALL CONCRETE PRODUC MARTIN-MCALLISTER MEDTOX LABORATORIES INC MENARDS CASHWAY LUMBER-F METRO FIRE METROPOLITAN COUNCIL WAS MINNEAPOLIS FINANCE DEPT MINNEAPOLIS OXYGEN CO. MINNESOTA DEPARTMENT OF MTI DISTRIBUTING MURZYN JR/DONALD J NFPA INTERNATIONAL NORTH STAR PRESS OF ST C OFFICE DEPOT ONE-CALL CONCEPT-GOPHER PATCHIN MESSNER & DODD 114386 114387 114388 114389 114390 114391 114392 114393 114394 114395 114396 114397 114398 114399 114400 114401 114402 114403 114404 114405 114406 114407 114408 114409 114410 114411 114412 114413 114414 114415 114416 114417 114418 114419 114420 114421 114422 114423 114424 114425 114426 114427 114428 114429 114430 114431 114432 52.13 43.48 829.39 63.28 43.44 233.50 634.50 7,237.00 612.50 146.17 284.36 4,884.61 1,521.70 4,491.40 962.59 130.50 14.90 691. 28 192.00 1,074.50 565.00 1,470.00 604.00 1,675.32 23.40 70.00 1,000.00 110.00 299.70 757.94 164.90 93.63 350.00 116.40 88.81 1,680.00 64,197.88 97,536.53 11.23 8,252.00 210.08 35.00 188.00 38.98 13 8.15 365.95 3,000.00 ACS FINANCIAL SYSTEM 09/22/2005 15 CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 4 BANK VENDOR Check History 09/26/05 COUNCIL LISTING CHECK NUMBER AMOUNT BANK CHECKING ACCOUNT PEOPLE WEEKLY PREMIUM WATERS INC PROSOURCE TECHNOLOGIES I R R BOWKER RANDOM HOUSE, INC RDO EQUIPMENT REED BUSINESS INFORMATIO ROAD SURFACING TECHNOLIG ROSS INDUSTRIES ROYAL CONCRETE PIPE INC SHORT ELLIOT HENDRICKSON ST CLOUD STATE UNIVERSIT STAPLES BUSINESS ADVANTA STAR TRIBUNE STREICHER'S GUN'S INC/DO SUN PUBLICATION SUPERIOR FORD INC. TAHO SPORTSWEAR TBS OFFICE AUTOMATIONS THOMSON GALE TWIN CITY TRANSPORT & RE UNITED RENTALS VALPAK OF MINNEAPOLIS/ST VALUE LINE PUBLISHING IN VERIZON WIRELESS VOSS LIGHTING WALL STREET JOURNAL/THE WERNER ELECTRIC SUPPLY C XCEL ENERGY (N S p) YAHOO! ZIEGLER INC 114433 114434 114435 114436 114437 114438 114439 114440 114441 114442 114443 114444 114445 114446 114447 114448 114449 114450 114451 114452 114453 114454 114455 114456 114457 114458 114459 114460 114461 114462 114463 110.77 32.60 48,851. 51 1,486.67 234.90 23.16 674.68 3,584.00 282.08 765.84 8,739.39 1,746.00 22.89 720.98 55.90 472.18 41,156.00 1,732.80 173.78 167.77 218.72 104.41 800.00 798.00 6.28 57.59 199.00 57.89 128.51 20.37 74.48 691,860.92 *** ACS FINANCIAL SYSTEM 09/22/2005 15 BANK VENDOR REPORT TOTALS: CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.70 PAGE 5 09/26/05 COUNCIL LISTING CHECK NUMBER AMOUNT 691,860.92 RECORDS PRINTED - 000789 ACS FINANCIAL SYSTEM 09/22/2005 15:40:48 Check History CITY OF COLUMBIA HEIGHTS GL060S-V06.70 RECAPPAGE GL540R FUND RECAP: FUND DESCRIPTION 101 201 203 212 213 240 261 270 389 411 412 415 420 431 601 602 603 604 609 651 701 720 881 884 DISBURSEMENTS GENERAL COMMUNITY DEVELOPMENT FUND PARKVIEW VILLA NORTH STATE AID MAINTENANCE PARKVIEW VILLA SOUTH LIBRARY TWENTY-FIRST CENTURY GRANT DARE PROJECT R8:TRANSITION BLK REDEVELOP CAPITAL IMP-GEN GOVT. BLDG CAPITAL IMPROVEMENT PARKS CAPITAL IMPRVMT - PIR PROJ CAP IMPROVEMENT-DEVELOPMENT CAP EQUIP REPLACE-GENERAL WATER UTILITY SEWER UTILITY REFUSE FUND STORM SEWER UTILITY LIQUOR WATER CONSTRUCTION FUND CENTRAL GARAGE DATA PROCESSING CONTRIBUTED PROJECTS-REC INSURANCE 51,170.79 1,366.75 341. 28 43.81 682.58 12,670.05 141.02 100.00 568.75 674.68 886.15 9,873.92 53,092.37 41,156.00 111,814.32 66,757.90 91,808.39 1,404.96 228,984.74 837.90 12,006.06 3,333.77 1,144.73 1,000.00 691,860.92 TOTAL ALL FUNDS BANK RECAP: BANK NAME DISBURSEMENTS BANK CHECKING ACCOUNT TOTAL ALL BANKS 691,860.92 691,860.92 CITY COUNCIL LETTER Meeting of: September 26, 2005 AGENDA SECTION: CONSENT NO: ~ ORIGINATING DEPARTMENT: CITY MANAGER'S ITEM: SCHEDULE JOINT MEETING WITH THE CHARTER COMMISSION AND THE CITY COUNCIL BY: CHARTER COMMISSION DATE: 9-22-05 NO: The Charter Commission has been studying the issue of wards/districts in the city for the past several months. At their meeting of July 21, 2005, the Charter Commission unanimously passed a motion requesting a meeting with the City Council to review the pros and cons of dividing the city into wards/districts. A large amount of information has been requested and received from the League of Minnesota Cities on this subject and has been reviewed by the Charter Commission. City census data has also been reviewed. The Charter Commission would like to present this information to the City Council and hold a discussion on this subject. The City Manager has been asked to set up this joint meeting on Thursday, October 20, 2005, at 7:00 p.m. in the Council Chambers. RECOMMENDED MOTION: Move to set a joint meeting of the Charter Commission and the City Council for Thursday, October 20, 2005, at 7:00 p.m. in the Council Chambers. COUNCIL ACTION: COLUMBIA HEIGHTS CITY COUNCIL LETTER AGENDA SECTION: PUBLIC HEARING ORIGINATING DEPARTMENT: CITY NO: A, Cmnmlmity Development MANAGER'S Gi APPROVAL ~~ ITEM: First Reading of Ordinance No. 1498, BY: Randy Schumacher BY: . t- Ii . ~ ~ ,1 being an Ordinance amending Ord. No. DATE: September 20,2005 1490, authorizing to convey certain real estate located at 3955 University Ave and 3947 Lookout Place Meeting of: September 26, 2005 BACKGROUND: At the July 26,2005 EDA meeting, the board approved the Development Agreement for James Sarna to construct a 6,000 sq. ft. restaurant on the comer of 40th & University. Two of the five parcels that make up the one-acre redevelopment site are owned by the City of Columbia Heights. The EDA's attorney, Steve Bubul, has recommended that the City of Columbia Heights quitclaim their two parcels over to the EDA and have a single closing between the developer and the EDA. The City Charter requires this transfer of property to be done by Ordinance. This is the first of two readings of Ordinance 1498. RECOMMENDATION: Staff recommends setting Monday, October 10,2005 at approximately 7:00 p.m. in City Council Chambers for the Second Reading of Ordinance No. 1498. RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1498, there being ample copies available to the public. Move to set the second reading of Ordinance No. 1498, being an Ordinance Amending Ordinance No. 1490, authorizing to convey certain real estate located to 3955 University Avenue and 3947 Lookout Place for Monday, October 10,2005 begimling at approximately 7:00 p.m. in the City Council Chambers. Attachments COUNCIL ACTION: h.\Consent200S\CLOrd.1498 40t' & Unlv.Real Estate ORDINANCE NO. 1498 BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490, CITY CODE OF 2005 AUTHORIZING TO CONVEY CERTAIN REAL ESTATE LOCATED AT 3955 UNIVERSITY AVENUE AND 3947 LOOKOUT PLACE. The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights, a Milmesota municipal corporation, may convey unto the Columbia Heights Economic Development Authority, the real property described as follows, to wit: 3955 University Avenue- North 128 ft. of Lot 1 and also that part of Lot 1 lying West of University Ave as extended, except North 30 ft for Hwy, Rearrangement of Block E of Columbia Heights Annex. 3947 Lookout Place- Lot 16 and that part of Lot 17, Block 68, Columbia Heights Annex to Mpls, Anoka County, MN lying southwesterly of the following described "Line 1" and northwesterly of the following described "Line 2". "Line 1"- Beginning at a point on the south line of said Lot 17, distant 21.0 feet westerly of the southeast corner; thence northwesterly to a point on the west line, said point being 100.0 feet southerly of the northwest corner and there terminate. "Line 2"- Begilming at a point on the north line of said Lot 17, distant 10.0 feet easterly of the northwest corner; thence southwesterly to a point on the west line, said point being 10.0 feet southerly of the nOlihwest corner and there terminate. Section 2: The Mayor and City Manager are herewith authorized to execute a deed to effectuate the conveyance of said real estate. Section 3: This Ordinance shall be in full force and effect from and after thiliy (30) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Mayor- Gary L. Peterson Patty Muscovitz, CSM/Deputy City Clerk 4001 "'!-UIV 0 4009 40Gb q 0 I 129.6' 129.6' I .... I- ~ 411 423 ~ L.() ? 1 .6' .' 234..3' 125.0' - 3962 ~ 3923 c 125,0' 173.1' 3952 3915 125.0' 3948 125.0' 3800 125.0' 139." PL 231." 105.0' 70.0' 70.0' 35.0' I 70.0' .35.0' - ~l ~ CO 400:: ~1418~ N q~ q"'d" I I t 334 ~ 34~ q q 3944 I I l{) _ ~~Il ""I ~ I I'~ .... ' C\l t:: ~~ ~ a: Q:.... I"") 0 """0 .!.......I ~ J .... . "~-I ~"I "'~- "I'" 58.3' 14.3.8'! 43.8' I 4.3.S' '43.S' 35.0' 15'.2' ~ !" ~. 3901 ~ ,.;.. 00 136.0' :_ 3891 uo U\ q 134.5' 105.0 <1 432 ~ IOS.O' 3980 ~ 3974 ~ 31gj'0 ; J9l6'6 .. 140.0' 0 COLUMBIA HEIGHTS CITY COUNCIL LETTER AGENDA SECTION: PUBLIC HEARING ORIGINATING DEPARTMENT: CITY MANAGER'S Community Development APPROVAL NO: 0lB > ITEM: 1 St Reading of Ordinance No. 1499, Vacating a BY: Jeff Sargent j~ iyd;if portion of 45th Avenue NE DATE: September 19,2005 Meeting of: September 26, 2005 BACKGROUND: The Applicants, John and Lillian Sarkinen have requested the vacation of a portion of 45th Avenue NE for the purpose of building an addition onto their existing garage. The land gained as a result ofthe vacation will serve to meet the appropriate setback criteria to a side property line. The northern property boundary adjoins the right-of-way owned by the city for the Minneapolis Water Treatment Facility. The portion of 45th Avenue NE to the west of the Sarkinen property has been vacated, and the applicant proposes the continuation of the vacated right-of-way to extend across their northern property boundary. The City requires that the utility companies effected by the proposed vacation be contacted and send a confirmation response to the City approving said vacation. This case has been delayed due to lack of response from the utility companies. At this time, all effect utility companies have responded favorably to the proposed vacation. Section 9.409(4) of the Columbia Heights Zoning Ordinance requires that an application for a vacation be reviewed by the Planning and Zoning Commission which shall provide a report to the City Council either recommending approval or denial of the proposed lot split. It should be noted that a vacation proposal requires a first and second reading by the City Council, and does not become effective until thirty (30) days after the City Council approves the second reading. RECOMMENDATION: The Planning and Zoning Commission held a Public Hearing for the request on July 6,2005 and voted to recommend City Council approval of the vacation as the request is consistent with City's Comprehensive Plan and zoning standards. RECOMMENDED MOTIONS: Move to waive the reading of Ordinance No. 1499, there being an ample amount of copies available to the public. Move to establish a second reading of Ordinance No. 1499, Vacating a pOliion of 45th Avenue NE for Monday, October 10, 2005 at approximately 7:00 pm in the City Council Chambers. Attachments: Ordinance No. 1499, Planning Report to Council, Location Map COUNCIL ACTION: ORDINANCE NO. 1499 BEING AN ORDINANCE AMENDING ORDINANCE NO. 1490 CITY CODE OF 2005, VACATING A PORTION OF 45th AVENUE NE The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights hereby vacates a portion of the public street over, across, and under the following described property, to wit: That part of the southerly twenty (20) feet of adjacent vacated 45th Avenue NE between the northerly extension of east and west lines of North 'l2 of Lot 17, Block 2, Walton's Slimy Acres Addition to Columbia Heights Minnesota, Columbia Heights, Anoka County, Minnesota. Section 2: The vacation of the alley described above shall be subject to the following condition: Section 3: An easement is hereby reserved that prohibits the excavation or disturbance of any land or the facilities of Xcel Energy over, above or across that part of a 10- foot wide strip of land being 5 feet on each side of a line drawn parallel with the 15 feet north of the north line of Lot 17, Block 2, Walton's Sunny Acres, Anoka County, Mimlesota, said north line also being the south line of 45th Avenue NE, Columbia Heights, Minnesota. This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Mayor- Gary L. Peterson Patricia Muscovitz, CSM/Deputy City Clerk CITY OF COLUMBIA HEIGHTS PLANNING REPORT CASE NUMBER: 2005-0704 DATE: June 23, 2005 TO: Columbia Heights Planning Commission APPLICANT: John and Lillian Sarkinen LOCATION: 4446 Arthur Street NE REQUEST: Partial Vacation of 45th Avenue NE PREPARED BY: Jennifer Haskamp, Planner Introduction The Applicants, John and Lillian Sarkinen are requesting the vacation of a portion of 45th Avenue NE for the purpose of building an addition onto their garage. The northern property boundary adjoins the right-of-way owned by the city for the Minneapolis Water Treatment Facility. A portion of 45th Avenue NE west of the proposed area has already been vacated, and the applicant proposes continuation of the vacated right-or-way to extend across their northern property boundary. Planning Considerations The proposed partial vacation of 45th Ave NE will continue the vacated right-of-way east extending adjacent to the southern property boundary of the Minneapolis Water Treatment Facility. The right-of-way currently is not accessible and does not serve through traffic, or accommodate access points or garages. The proposed vacation will allow the applicant the opportunity to consider an addition to their existing garage. Vacating the right-of-way will not affect adjacent landowners or the existing traffic flow. All structures constructed on the vacated right-of-way will need to meet all necessary setback requirements, and will be reviewed prior to issuance of a building permit. Consistency with Comprehensive Plan The proposed vacation of 45th Ave NE is consistent with the Comprehensive Plan. The proposed vacation will not adversely impact the adjacent property owners or impact traffic flow. Consistency with Zoning Ordinance The zoning ordinance requires the property owner to have a certificate of survey completed for the portion of the vacated right-of-way and to submit a legal description. A certificate of survey was not submitted with the application. A survey of the proposed vacated area should be identified prior to approval of the vacation. The applicant discussed the proposed vacation of 45th Ave NE with the Public Works Department, and they find no objection to the vacation of the right-of-way on 45th Avenue NE. City of Columbia Heights Planning Commission 4446 Arthur St. June 23, 2005 Case # 2005-0704 (Letter dated June 21, 2005) The Public Works Department attached a legal description of the proposed right-of-way vacation. Findings of Fact. The applicant has proposed the vacation of a portion of right-of-way that currently sits vacant and does not serve any use. Portions of 45th Ave NE have already been vacated due to the proximity of the right-of-way to the Minneapolis Water Treatment Facility. The proposed vacation will not adversely impact adjacent properties. There are no utilities or other public easements that are necessary on the property according to the Public Works Department. The proposed vacation will afford the applicant the opportunity to construct an addition onto their existing garage thereby improving the current home and lot. The proposed garage addition will need to be verified for setback requirements prior to issuance of a building permit. The applicant provided a legal description of the property and a list of adjacent property owners. The applicant did not provide a certificate of survey. Prior to approval of the vacation of the right-of-way the applicant should submit a legal survey to ensure that there is an accurate description of the property and the vacated right-of-way. Recommendation Staff finds that the proposed vacation is consistent with the Columbia Heights Comprehensive Plan and with the regulations stated in the Zoning Ordinance. Staff recommends approval of the request for vacation of the right-of-way on 45th Ave NE conditional on the following: · That the applicant submit an official certificate of survey accompanied by a legal description. Staff recommends the Planning Commission recommend that the City Council approve the request to vacate the before defined right-of-way on 45th Avenue NE. Attachments · Location Map · Letter from Public Works - June 21, 2005 Page 2 7 , , i , , , , ! j , ! _-_:: _: :_::_: __: __:::-_::: :_::_:: ::-_:-_'0-:.-_,-_-_'-_ ~ ~_,-_~~_"~_-:_:-::::_ :_::::::::::::: --- ---- _ ---- -- _m_ j AlT--<\; -- - -- - - - - - -- - - - ! i _ _ _ __n_ __ _ _ _ n _ _ ___~-_---. :,.<- -n--ft-__un______n-_-_"_-_nJ 450 444 444€) 4438 I'V ~ ~ CJ1 i'J ~ ~ <0 "...,.,.--" ~ - - - ~........................ --...... -- --.. --...... : --- - - ___u (1<--- - --" _ _ _ _" __on _ _ __ _ _ _ n ___ n _ _ nun n _ ___ 4451 N ~ ~ OJ <9 City of Columbia Height CivicSight Map MAP LEGEND: ex. WATER VALVE tI WATER SERVICE .0 WATER PIPE fITTING @ WATER MANHOlE tI WATER MAIN tI WATER LINE f WATER FIRE HYDRANT . SEWER METER STATION @ SEWER MANHOLE @ SEWER LIFT 51 A lION jl!SEWER GRAVlTV MAIN jI! SEWER FORCE MAIN tI DRAINAGE PIPE ill> DRAINAGE MANHOLE v DRAINAGE CA TCHBASIN . DRAINAGE CLEANOUT o WATER III PARKS ;/ L1MlTS...A o PARCELS 436 I I / " I 4435 4430 / / L 4429 --I e ----, : ----I 1 r~ 1 1 I I r-I \ - -I Lilli I I I 4428 I ~ 4420 / !t:f / 4423 1 Inch = 85 feet j I Map Date: 6130/2005 I" I Data Date: Match 2005 --- - - - -- --- Sources: River's Edge GIS, LLC. 4424. {t4408 / /.~/ 441'7 op~ght <i:> 2004 - RIve~. Edge ""- CITY OF COLUMBIA HEIGHTS PUBLIC WORKS DEPARTMENT TO: PERRY THORVIG, ACTING CITY PLANNER FROM: KATHY JEAN YOUNG, ASSISTANT CITY ENGINEER ~~ SUBJECT: 4446 ARTHUR STREET DATE: JUNE 21, 2005 The Public Works Department does not object to the vacation of that part of the 45th Avenue right-of-way as described below: That part of southerly twenty (20) feet of adjacent vacated 45th Avenue NE between the northerly extension of east and west lines of North 12 of Lot 17, Block 2, Walton's Sunny Acres Addition to Columbia Heights Minnesota, Columbia Heights, Anoka County, Minnesota. CITY COUNCIL LETTER Meeting of September 26, 2005 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: (,. L. APPROVAL ITEM: Special Assessment BY: Gary Gonnan BY: Hearing: Resolution Adopting Fees for City DATE: September 21,2005 DATE: Project #0450 NO: 2005-53 Background: On April 26, 2004 the City Council voted to declare the property located at 3730 Tyler Street NE. a nuisance due to Residential Maintenance Code violations. On June ih & 8th 2004 the abatement of violations (removal of outside storage) was performed at the property. A private contractor was hired to remove and transpOli all propeliy from the yard to the Public Works yard. A crew from Public Works was used to transpOli some of the items also. The items were stored in the Public Works yard for sixty days. After the sixty-day period expired and the owner was notified and the process of disposing non-salvageable items started. Some of the items were considered Hazardous Materials and the City had to pay for proper disposal. Analysis/Conclusions: The City of Columbia Heights Fire Department billed the owner of record for the office staff time, Public Works crew time, and the private contractor. The invoice also included the cost of Hazardous Materials disposal. The invoice was sent March 18,2005. The due date for payment was April 22, 2005. Consistent with Minnesota Statutes and City Ordinance the City Council would need to adopt a resolution to set the amount and interest to be certified to Anoka County for inclusion on the propeliy's 2006 property tax statement. RECOMMENDED MOTION: Move to close the public hearing and to waive the reading of Resolution No.2005-53, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2005-53, being a resolution adopting assessment rolls for City of Columbia Heights Project #0450 and celiifying the assessment to Anoka County for inclusion on the property's 2006 tax statement. COUNCIL ACTION: RESOLUTION 2005-53 ASSESSMENT FOR PROJECT NO. 0450 Resolution of the City Council for the City of Columbia Heights approving costs and charges according to the City Charter for the following project performed on the real property located at 3730 TYLER STREET and determining that said project has been completed and ratifying and conforming all other proceedings, heretofore had: City of Columbia Heights Project numbered P.I.R. 1086, Project 0450. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 o'clock p.m. on the 26th day of September, 2005, in the City Council Chamber, 590 40th Avenue N.E., Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the cost of the Project No. 0450 above described, a notice of such hearing having been heretofore duly sent via certified mail as required by law to the property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has approved resolution number 2004-22 heretofore declared the above mentioned property a nuisance and ordered the abatement of the violations of said nuisance in accordance with ordinance code section 8.602 THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1: That this Council does hereby adopt the aforesaid assessment invoice known and described as "Assessment Roll for Abatement Project at 3730 Tyler Street NE" numbered Project 0450, P.I.R. 1086 Section 2: That this Council hereby finds and determines that the lot and parcel of land enumerated in said assessment invoice was a nuisance in accordance with City of Columbia Heights Ordinance Code section 8.602 and did accrue the costs in an amount of $7,843.75. And this Council further finds and determines that the cost be assessed against such lot or parcel of land. Section 3: That said assessments may be paid in part or in full without interest on or before November 10th 2005. Any unpaid amount will be certified to Anoka County for collection with the real estate taxes beginning with the taxes payable in the year 2006. The annual principal installments, together with _ % accrued on the unpaid balance are due and payable with the real estate taxes for a period of ten years or less as designated by the City Council. Section 4: That this Council did hereby determine to proceed with said project, does ratify and confirm all other proceedings heretofore had in regard to this project, and said project shall hereafter be known and numbered as City Project number 0450, P.I.R. 1086 Section 5: This resolution shall take effect immediately upon its passage. Passed this 26th day of September, 2005 Offered by: Seconded by: Roll Call: Gary Peterson, Mayor Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary Columbia Heights Fire Dept. 555 Mill Street N.E. Columbia Heights, Minnesota 55421 763-706-3650 fax 763-706-3651 Invoice No. 05-00001 INVOICE ~ Customer Name Anthony Griffith Address 3730 Tyler Street City Columbia Heights Phone Date Order No. Rep FOB 3/17/2005 n/a State MN Zip 55421 Oty Description Unit Price TOTAL 1 1070 - City staff time $159.72 $159.72 1 1700 - City staff time $79.86 $79.86 1 3050 - Affordable Household Moving $3,343.00 $3,343.00 1 3050 - Safety Kleen Corp. - Hazardous Mat removal $2,214.00 $2,214.00 1 3050 - BFI - debris removal $1,404.67 $1,404.67 1 4000 - OSI hazardous material removal $242.50 $242.50 1 3050 - City Staff time $400.00 $400.00 SubTotal $7,843.75 Payment Details Shipping & Handling $0.00 0 Cash Taxes State 0 Check 0 Credit Card TOTAL $7,843.75 Name CC# Expires IOffice Use Only Due by: April 22, 2005 CITY COUNCIL LETTER Meeting of September 26, 2005 AGENDA SECTION: Public ORIGINATING DEPARTMENT: CITY Hearings Fire MANAGER NO: ~ D APPROVAL I ITEM: Public Hearings/ BY: Gary GOl111an BY: tJ#Y Adopt Resolution 2005- 52, Declaring Nuisance/ DATE: September 21,2005 DATE: Approving Abatement Declaration of a nuisance and abatement of violations within the City of Columbia Heights is requested against Harold Hoium regarding property at 4321 5th Street NE..PIN NO. 35-30-24-21- 0165 for failure to meet the requirements of the Residential Maintenance Code. RECOMMENDED MOTION: Move to close the public hearing and to Waive the reading of Resolution No. 2005-52, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2004-52, a resolution of the City Council of the City of Columbia Heights declaring the property at 4321 5th Street NE., PIN NO. 35- 30-24-21-0165 a nuisance and approving the abatement of violations ii'om the property pursuant to City Code section 8.602. ( '() I IN ( 'II A ( II IN: RESOLUTION 2005-52 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING ABATEMENT OF ORDINANCE VIOLATIONS PURSUANT TO CHAPTER 8, ARTICLE VI, SECTION 1 OF CITY CODE, ORDINANCE VIOLATIONS EXIST ON PROPERTY OWNED BY HAROLD O. HOIUM (HEREINAFTER "OWNER OF RECORD"). WHEREAS, OWNER OF RECORD IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4321 5TH STREET, PIN NO. 35-30-24-21-0165, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 8.602(1)(B), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS SENT VIA CERTIFIED AND REGULAR MAIL TO THE OWNER OF RECORD ON SEPTEMBER 8, 2005. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on October 4, 2004 an inspection was conducted and five violations were noted. A letter detailing the abatement procedure and a copy of applicable ordinance sections was sent by regular mail to the owner of record. 2. That on May 25, 2005, inspectors reinspected the property and noted that the violations remained uncorrected. A notice of abatement and public hearing was mailed to the owner of record by certified mail. 3. That on September 8, 2005, inspectors reinspected the property and noted that the violations remained uncorrected. A notice of abatement and public hearing was mailed to the owner of record by certified mail. 4. That based upon said records ofthe Fire Department, the following conditions and violations of City Ordinance(s) were fOlmd to exist, to-wit: A. FAILURE TO CORRECT RMC VIOLATIONS 'Shall repair the garage/shed siding that is deteriorating. 'Shall remove all/any outside storage from the property. Shall store in garage or shed. Items included; ALL/ANY OUTSIDE STORAGE ON THE PROPERTY, INCLUDING, BUT NOT LIMITED TO: - OLD FIREWOOD PILES, CANS, BARRELS, UNKNOWN ITEMS UNDER THE TARPS/PLASTIC COVERS, GARDEN EQUIPMENT, BRUSH & LEAVES, LUMBER, NEXT TO THE GARAGE IN THE REAR, ETC.... .Shall cut/trim overgrown trees, shrubs on the property. Shall cut/remove all/any scrub growth from the property, around house foundations and in the yard. .Shall sod/seed all/any bare areas of the yard. .The water to the property has been shut off since January 1996. City ordinance requires that residential properties shall have toilet facilities connected to an approved water system that at all times provides an adequate amount of running water under pressure 5. That all parties, including the OWNER OF RECORD and any occupants or tenants, have been given the appropriate notice ofthis heating according to the provisions ofthe City Code Section 8.602(1)(a) and 8.602(1)(b). CONCLUSIONS OF COUNCIL 1. That the property located at 4321 5th Street, PIN No. 35-30-24-21-0165 is in violation ofthe provisions of the Columbia Heights City Code as set forth in the Notice of Abatement attached hereto; 2. That all relevant parties and parties in interest have been duly served notice ofthis hearing, and any other hearings relevant to the abatement of violations on the propeliy listed above. 3. That all applicable rights and periods of appeal as relating to the owner of record, occupant, or tenatlt, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL 1. The property located at 4321 5th Street, 4317 5th Street, 4315 5th Street, Pin No. 35-30-24- 21-0165 constitutes a nuiSatlCe pursuant to City Code. 2. That a copy of this resolution/order shall be served upon all relevant patiies and patiies in interest. 3. That any motion for summary enforcement shall be served upon all relevant patiies atld parties in interest. 4. That all service provided for herein shall be in accordance with Minnesota Statute 483.17, subd. 2 PASSED THIS DAY OF, 2005 MOTION BY: SECOND BY: ROLL CALL VOTE: AYES: NAYS: CITY OF COLUMBIA HEIGHTS, MINNESOTA ATTEST: PATTY MUSCOVITZ DEPUTY CITY CLER-K GARY PETERSON MAYOR CITY COUNCIL LETTER Meeting of: 9/26/05 AGENDA SECTION: BID CONSIDERATION NO: ORIGINATING DEPARTMENT: PUBLIC WO~ BY: K. Hanse DATE: 9/22/0 CITY MANAGER ITEM: RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR MUNICIPAL SERVICE CENTER BUILDING REPAIRS RENOVATION, CITY PROJECT 0503 BY:&~ DATE: ' Background: On February 14, 2005 the City Council awarded the bid for architectural services for the renovation of the Municipal Service Center to Buetow & Associates. The Architect presented and reviewed the Design Development Plans with the City Council at their July 5th meeting. Based upon that meeting, plans and specifications were prepared and advertised for bids in the Focus on August 11, 2005 and in the Construction Bulletin on August 12, 19 and 26, 2005. Thirty-one contractors or sub-contractors requested copies ofthe bidding documents. Thirteen bids were received and publicly read aloud at the September 8, 2005 bid opening. A detailed copy of the complete bid tabulation is available from the City Engineer. Analysis/Conclusions The base bids ranged from a low submitted by Meisingers in the amount of $738,000 to a high of$I,OOO,OOO. Immediately following the bid opening, Meisinger Construction contacted the Architect and requested to withdraw their bid due to a significant error in the bid submission (see attached documentation from Meisingers). The submitted low bid was 8.5% over the Architect's estimate of$680,000. Withdrawn, the next two low base bids were $799,650 & $830,000 submitted by Gen-Con and Ebert Construction, respectively. These bids represent a 17.5% overage from the Architect's Estimate. As originally presented to the City Council, the bidding package would consist ofa base bid addressing the major maintenance needs and deficiencies of the MSC Building, with alternates prepared to address other ADA, operational, and/or equipment needs or deficiencies. Those alternates are summarized as follows: Alternate 1: Elevator Addition / Front Entry Alternate 2: Mezzanine Floor Level Replacement of Toilet Rooms Alternate 3: Basement Floor Level Wash Bay Alternate 4: Building Access Control Improvements Alternate 5: Rooftop HV AC Replacement (serves Mezzanine area) Alternate 6: Hoist Replacement to Service Newer Automobiles Alternate 7: Replace Basement Level Floor Unit Heater with Gas-Fired Radiant Heaters Alternate 8: Replace Main Level Floor Unit Heater with Gas-Fired Radiant Heaters Alternate 9: Basement Floor Level Lighting Improvements Alternate 10: Alternate Type of Break-Off Concrete Masonry Unit The Architect has prepared a detailed description of the base bid work and each alternate and that is attached as Exhibit A. Due to where the base bids for the next two low bidders came in at, the number of alternates that may be considered is reduced. The range for the lowest seven bidders is relatively tight, and the Architect and myself are not recommending rebidding the project, as we do not feel the bids would improve. The work is the work. Staff recommends reducing the scope of work by reducing the number of alternates and considering other building needs through future Public Works budgeting procedures. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 9/26/05 AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: RESOLUTION ACCEPTING BIDS AND BY: K. Hansen BY: AWARDING CONTRACT FOR MUNICIPAL SERVICE DA TE: 9/22/05 DATE: CENTER BUILDING REPAIRS RENOVATION, CITY PROJECT 0503 Page 2 - Continued Staff is recommending including the following alternates under this project: Alternate 3: Basement Floor Level Wash Bay Alternate 5: Mezzanine Floor Level HV AC Improvements Alternate 9: Basement Floor Level Lighting Improvements The basement level wash bay was originally part of the base bid but removed during design development due to cost considerations. This work is considered critical for the improved maintenance of our larger equipment and is strongly recommended by staff. The rooftop HV AC unit is original with the building and is past its useful life. Replacing it at the time the roof is replaced will avoid future roof penetrations through a new roof system and avoid warranty issues. The new unit is also much more energy efficient and will have a payback period of just over 9 years. The basement level lighting improvements will add additional lighting and switching in employee access routes. Other improvements, such as radiant heat, building access control and concreting the basement floor will be addressed in future years. Accepting the staff recommended bid alternates 3, 5, & 9 provides that Ebert Construction is the low, responsible bidder. (Provided hv tlte Finance Director) Project funding will be from Fund 411- Capital Improvement General Government Building Fund. This fund was originally established in 1986 to cover miscellaneous building, roof and HV AC improvements for the City Hall, Library, and Municipal Service Center. At that time funds were transferred in from fund balance to cover these projects. When the projects were completed the remaining funds were left in this fund and we continued to make annual transfers into this fund with the intention of building a fund balance to cover future improvements to City Buildings. In 2002, the General Fund transferred $1,140,052 into the Building Fund. In addition to this for the last 5 years (2001 through 2005) there have been annual transfers from the Municipal Service Center fund in the total amount in excess of $400,000 to set aside additional money for the needed repairs on the building. When all is said and done the ending fund balance in the Capital Improvements General Government Buildings Fund as of 12/31/2004 is $3,373,547. It should be noted that of this amount approximately $15,000 is reserved for Murzyn Hall roof replacement. This is money we received from insurance hail damage. Recently, the Library roof, HV AC at City Hall, and the Police Department roof all used this fund to pay for building repairs/maintenance, without any contributions directly from the associated departmental budgets. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 9/26/05 AGENDA SECTION: BID CONSIDERATION ORIGINA TING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: RESOLUTION ACCEPTING BIDS AND BY: K. Hansen BY: AWARDING CONTRACT FOR MUNICIPAL SERVICE DATE: 9/22/05 DATE: CENTER BUILDING REPAIRS RENOVATION, CITY PROJECT 0503 Page 3 - Continued Attached is a letter of recommendation from the Project Architect, Buetow and Associates along with Exhibit A detailing the base bid scope of work and each of the 10 alternates. A copy of the minutes of the bid opening is also attached. Recommended Motion: Move to waive the reading of Resolution No. 2005-47, there being ample copies available to the public. Recommended Motion: Move to approve and adopt Resolution No. 2005-47 accepting bids and awarding the 2005 Municipal Service Center Building Repairs Renovation, City Project #0503 to Ebert Construction in the amount of $830,000 base bid based upon their low, qualified responsible bid and accepting bid alternates 3, 5 & 9 for a total contract award of$898,579; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. KH:jb Attachments: Bid Opening Minutes Resolution Meisinger Correspondence (2) Architect's letter of Recommendation Exhibit A COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Thursday, September 8, 2005 2005 Municipal Service Center Building Repairs Renovation Project #0503 Pursuant to an advertisement for bids for Municipal Service Center Building Repairs Renovation, Project #0503, an administrative meeting was held on September 8, 2005 at 2:00 p.m. for the purpose of bid opening. Bids were opened and read aloud. Attending the meeting were: Kimberly Nance, DNR Construction Claudine, Gladstone Construction Stacy, Ebert Inc. Rhonda Spicer, Falls & Nyhusmoen Construction Beth, Gen-Con Construction RB, Merrimac Construction Bonnie, Jorgenson Construction Mavis, Lund Martin Construction Linda, CM Construction Russ Oberg, Parkas Construction Stacy, Flmmery Construction Paul Nelson, Shaw-Lundquist Nick Meisinger Construction Randy Engel, Buetow & Associates Kevin Hansen, Public Works Director/City Engineer Steve Synowczynski, Shop Foreman Joanne Baker, Public Works Secretary Bids were opened and read aloud as follows: Base Bid Bid Bond Alternates 1-10 Meisinger Construction $738,800 x See attached exhibit Gen-Con Construction $799,650 x Ebert Inc. $830,000 x Parkas Construction $845,700 x CM Construction Inc. $875,000 x Gladstone Construction $877 ,400 x Lund-Martin Construction $885,000 x Jorgenson Construction $932,000 x Bid Opening Minutes Renovation of the Municipal Service Center Project #0503 DNR Construction Services Merrimac Construction Shaw-Lundquist Flannery Construction Falls & Nyhusmoen ~S(?~ Joanne Baker Public Warks Secretary jb Base Bid $948,860 $956,582 $957,600 $979,000 $1,000,000 Bid Bond x x x x x Alternates 1-10 See attached exhibit RESOLUTION NO. 2005-47 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE MUNICIPAL SERVICE CENTER BUILDING REPAIRS RENOVATION, CITY PROJECT NO. 0503 WHEREAS, pursuant to an advertisement for bids for City Project No. 0503, Municipal Service Center Building Repairs Renovation, thilieen bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Meisinger Construction Gen-Con Construction Ebert Inc. Parkos Construction CM Construction Inc. Gladstone Construction Lund-Martin Construction Jorgenson Construction DNR Construction Services Merrimac Construction Shaw-Lundquist Flannery Construction Falls & Nyhusmoen WHEREAS, it appears that is the lowest responsible bidder. Base Bid $738,800 $799,650 $830,000 $845,700 $875,000 $877,400 $885,000 $932,000 $948.860 $956,582 $957,600 $979,000 $1,000,000 Bid Bond x x x x x x x x x x x x x Alternates 1-10 See attached exhibit B NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Ebert Construction, 23350 County Road 10, Corcoran/Loretto, Minnesota 55357 in the name of the City of Columbia Heights, for the Municipal Service Center Building Repairs Renovation, City Project No. 0503, according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. 3. City Project No. 0503 shall be funded from General Building Fund 411. Dated this 26th day of September, 2005. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS By: Patricia Muscovitz, Deputy City Clerk Gary Peterson, Mayor Exhibit B 2005 Building Improvements: Municipal Service Center Renovations City Project #0503 Bid Opening - Thursday, September 8, 2005 . 2:00 p.m. 8 Total Bidder Base Bid Alternate #1 Alternate #2 Alternate #3 Alternate #4 Alternate #5 Alternate #6 Alternate #7 Alternate #8 Alternate #9 Alternate #10 Architect's Estimate: $680,000 $250,000 $25,000 $48,000 $12,000 $27,000 $12,000 $36,000 $36,000 $8,000 $5,000 Meissinger Construction $738,800 $375,000 $68,000 $82,000 $18,400 $26,800 $11,700 $20,000 $27,000 $13,000 $2,000.00 Gen-Con Construction $799,650 $372,200 $65,200 $77,200 $8,900 $17,200 $21,100 $32,900 $55,600 $9,500 $3,980.00 Ebert Construction, Inc. $830,000 $323,996 $54,773 $58,869 $13,617 $4,517 $13,260 $26,860 $47,707 $5,193 $26,400.00 Parkos Construction $845,700 $488,500 $52,400 $48,800 $18,200 $12,000 $15,300 $27,500 $53,200 $14,900 $6,600.00 CM Construction Co, $875,000 $364,000 $37,000 $49,000 $2,500 $9,000 $13,000 $27,000 $46,000 $6,000 $6,000.00 Gladstone Construction $877 ,400 $398,000 $56,200 $75,500 $10,600 $11,200 $13,700 $32,000 $55,000 $5,600 NIB Lund-Martin Construction $885,000 $425,000 $51,000 $79,000 $14,000 $13,000 $16,500 $33,000 $56,000 $7,000 $6,500.00 Jorqenson Construction $932,000 $328,000 $46,000 $73,000 $17,000 $11,000 $16,000 $27,000 $48,000 $5,000 $6,500.00 DNR Construction Services $948,860 NIB NIB NIB NIB NIB NIB NIB NIB NIB NIB Merrimac Construction $956,582 $372,215 $41,750 $71,504 $13,776 $11,658 $2,847 $31,654 $53,874 $7,220 $3,760.00 Shaw-Lundquist $957,600 $392,800 $57,200 $73,300 $15,600 $7,500 $12,000 $28,900 $53,700 $14,200 $2,750.00 Flannery Construction $979,000 $457,000 $49,000 $69,000 $22,000 $13,000 $15,000 $29,000 $53,000 $15,000 $3,000.00 Falls Construction $1,000,000 $448,000 $50,000 $76,000 $19,000 $13,000 $17,500 $29,000 $54,500 $14,000 $5,600.00 No. 2 3 4 5 6 7 9 10 11 12 13 Bid Average: $894,276 $395,393 $52,377 $69,431 $14,466 $12,490 $13,992 $28,735 $50,298 $9,718 $6,091 Gen-Con Construction $799,650 $876,850 $894,050 $903,550 Ebert Construction, Inc. $830,000 $888,869 $893,386 $898,579 ADD ALTERNATE DESCRIPTIONS: 1 Elevator and Front entry addition 2 Mezzanine (Office area) replacement of restrooms for ADA compliance 3 Basement Level Heavy Vehicle Wash Bay 4 Building Access Control 5 Replace Rooftop HVAC unit system 6 Automobile Hoist Replacement 7 Basement level radiant heat 8 Main level radiant heat 9 Basement Level Lighting improvements 10 Block manufacturer custom charge (match existing exterior block) ENGINEERS and CONSTRUCTORS MEISINGER CONSrnUCllQN COMPANY. INC. 121 BRIDGEPOINT WAY SOUTH 8T. PAUl.. MN 55075 PHONE (851) <152-4776 FAX (651) 452-4888 September 8, 2005 Buetow & Associates 2345 Rice Street st Paul, MN 55113 Attention: Randy Engel RE: Renovation of the Municipal Service Center Building 637 - 3gV' Ave Northeast Columbia Hgts, MN 55421 Dear Randy, I n regard to our bid on the above mentioned project we offer the following information. Meisinger Construction assumed the masonry subcontractor's number we used for our bid was complete, after verification it was discovered that it did not include the masonry restoration work detailed in addendum #2. The cost of this work is in excess of $100,000. Due to this error in Meisinger Construction Company's bid we wish to withdraw our bid on the above mentioned project. Very Truly Yours, MEISINGER CONSTRUCTION COMPANY, INC. T//%~/ T J Meisinger Cc - Ken Hansofl- City of Columbia Heights MEISINGER ENGINEERS and CONSTRUCTORS September 20, 2005 CONSTRUCTION COMPANY, INC. 121 BRIOGEPOINTWAY SOUTH ST. PAUL, MN 55075 PHONE (651) 452-4778 FAX (651) 452-4868 Buetow & Associates 2345 Rice Street St. Paul, MN 55113 Attention: Randy Engel RE: Renovation of the Municipal Service center Building 637 - 39th Ave Northeast . Columbia Hgts, MN 55421 Dear Randy, Please consider this letter a response to your request yesterday regarding the bid for the above mentioned project. As stated in our letter from 9-8-05 Meisinger Constmction wishes to withdraw our bid due to the fact we made a clerical error when putting the bid together. Our bid sheets are divided up into specific specification sections in which subcontractors are listed, the numbers are posted in column A, the low bid is moved to column D, and column D is than added up. Our clerical error occurred under the Masonry Section 4300 and Tuckpointing Section 4520 heading. The number moved to column D mistakenly only represented masonry section 4300 and excluded any work in section 4520. No number for Tuckpointing/Restoration section 4520 was moved to column D and thus our error. We believe our request to withdraw our bid should be allowed due to the above mentioned error and the following: 1) The error was identified immediately and notice was given immediately. 2) The city has not experienced prejudice because the other bids are still viable. 3) The error amount was so large it would be inequitable to Meisinger Construction. Any further question regarding this issue can be directed to our attorney - Mr. Dean Thomson Fabyanske, Westra & Hart (612-336-9528) Very Truly Yours, Meisinger Construction Company, Inc. ;7/??;?7~ ' '. Thomas M Meising~ :i~~;tiGG-:';:;:~eh~HiliIg@i1jYEZCity:of'Columbill,Heights City of Columbia Heights Municipal Service Center Remodeling Columbia Heights, Minnesota BA #0507 September 23, 2005 EXHIBIT A (Individual Descriptions of Base Bid and Bid Alternates) BASE BID Base Bid (Remodeling of Municipal Service Center) Replace roofing assembly and perimeter metal roof edge; repair and replace deteriorated portions of exterior walls and apply new coating to exterior walls; replace existing locker room with two (2) new locker rooms (one for women and one for men); provide wire mesh cage with sliding door in Parts Department; relocate Police Department's Dog Kennel within Basement; replace ventilation and air exhaust equipment that serves vehicle maintenance and stora~e areas, balance composition, volume and distribution of interior ventilation, heating and exhaust systems that serve vehicle maintenance and storage areas; and replace and expand main electrical power service. BID ALTERNATES Alternate Number 1 (Elevator/Entry Addition). Provide demolition, earthwork, landscaping, foundation drainage, elevator/entry addition, architectural woodwork, overhead coiling door, new entrance, plus mechanical and electrical work located at existing northwest entry to Municipal Service Center Building as indicated in the Drawings. Base Bid includes replacement only of deteriorated exterior wall masonry in the location proposed for the Elevator/Entry Addition. Alternate Number 2 (Mezzanine Floor Level Replacement of Toilet Rooms): Provide demolition, interior partitions, ceilings and finishes, plus mechanical and electrical work for two (2) new accessible toilet rooms located within Mezzanine Floor level's administrative offices as indicated in the Drawings. Base Bid includes no work in this area of Mezzanine Floor level. Alternate Number 3 (Basement Floor Level Wash Bay): Provide earthwork, concrete floor slab over base materials with epoxy finish coating, concrete masonry unit walls on concrete footings with epoxy coating on walls and concrete ceiling above, Mechanical Work and Electrical Work as indicated in the Drawings. Base Bid includes: no work in this area of Basement Floor level. ( continued) City of Columbia Heights Exhibit A Municipal Service Center Remodeling Columbia Heights, Minnesota BA #0507 (Individual Descriptions of Base Bid and Bid Alternates) September 23,2005 page 2 Alternate Number 4 (Building Access Control Improvements): Provide Finish Hardware and Electrical Work to add card access system to several of Municipal Service Center Building's exterior openings (door entrances) as indicated in the Drawings. Base Bid includes: no modifications to those existing openings. Alternate Number 5 (Mezzanine Floor Level HV AC Improvements): Provide replacement HV AC unit, upgraded temperature controls, improved distribution of air and accompanying Electrical Work as indicated in the Drawings. Base Bid includes: no modifications to HV AC system on Mezzanine Floor level. Alternate Number 6 (Automobile Hoist Replacement): Provide removal of existing hoist, patching of its hole in concrete deck, provision of new replacement automobile hoist and Electrical Work as indicated in the Drawings. Base Bid includes: no modifications to nor replacement of existing automobile hoist. Alternate Number 7 (Basement Floor Level Floor Gas-Fired Radiant Heaters): Provide new gas-fire ceiling mounted radiant heaters, intake and exhaust vents, temperature controls plus removal of existing unit heaters in Basement Floor level as indicated in the Drawings. Base Bid includes: no addition of gas-fire radiant heaters and no modifications to existing unit heaters in Basement Floor level. Alternate Number 8 (First Floor Level Gas-Fired Radiant Heaters): Provide new gas-fire ceiling mounted radiant heaters, intake and exhaust vents, temperature controls plus removal of existing unit heaters in First Floor level as indicated in the Drawings. Base Bid includes: no addition of gas-fire radiant heaters and no modifications to existing unit heaters in First Floor level. Alternate Number 9 (Basement Floor Level Lighting Improvements): Provide upgraded electrical service and revised circuiting to existing lighting in Basement Floor level as indicated in the Drawings. Base Bid includes: no upgrades to existing power system that serves lighting in Basement Floor level. Alternate Number 10 (Alternate Type of Break-Off Concrete Masonry Unit): Provide Break-off concrete masonry units with flutes that match 2-1/2" width of existing break-off concrete masonry units for Elevator/Entry Addition and for repairs to existing exterior walls of Municipal Service Center Building as indicated in the Drawings. Base Bid includes: Break-off concrete masonry unit with 2" wide flutes. September 23, 2005 Mr. Kevin Hansen, P.E. Director of Public Works/City Engineer Columbia Heights Municipal Service Center 637 38th Avenue Northeast Columbia Heights, MN 55421 Re: Recommendation for Award of General Contractor City of Columbia Heights Municipal Service Center Remodeling Columbia Heights, Minnesota BA #0507 Mr. Hansen: The following summarizes our analysis of the Stipulated Sum Bids received by the City of Columbia Heights on September 8, 2005: I. APPARENT LOW BIDDER Analysis of the bid results indicates that the apparent low Bidder is Ebert, Inc. with a Base Bid of $830,000 and a combination of Alternate Bids (i.e., Alternates 3, 5 and 9) that total an additional $68,579.00. The total Bid from Ebe11, Inc. that would be included in a construction Contract is $898,579.00. II. PROJECT BUDGET The following probable "soft cost" items have been previously identified for and by the City of Columbia Heights as having relevance to this project and for which funds have either been expended or will required to be expended in addition to the above-stated construction Contract amount: Interior signage, furniture, additions to voice/data system, temporary operating conditions and temporary relocation measures. III. BID ALTERNATES The City of Columbia Heights has the right to accept the Base Bid with or without Bid Alternates and has the right to accept Bid Alternates in any combination or order. A description of all the Bid Alternates planned for this project is attached in Exhibit A. IV. WITHDRAWAL OF BIDDER The Bid of Meisinger Construction Company, Inc. that was presented and read at the September 8, 2005 Bid Opening appeared to be the apparent low Base Bid. Meisinger, subsequently requested to withdraw their Bid due to an error of their own commission. Meisinger's letter of explanation, dated September 20, 2005 is attached. We recommend allowing Meisinger to withdraw their Bid and to proceed to the next apparent low Bidder: Ebert. Inc. (continued) September 22,2005 letter to Mr. Kevin Hansen City of Columbia Heights City Council Chamber Remodeling Page 2 V. RECOMMENDATION OF AWARD Weare directly familiar with the construction work of Ebert, Inc. They completed the City of Anoka Public Safety Center in 2003 for our client, the City of Anoka. Also, Ebert, Inc. is currently constructing The Bunker Hills Park Shelter for another Buetow client, the County of Anoka. We thus, recommend that the City of Columbia Heights consider the award of a Construction Contract to the apparent low Bidder, Ebert, Inc., 23350 County Road 10, Corcoran/Loretto, Minnesota 55357 for the amount of $898,579.00. Following the City's decision to select the apparent low bidder, we will prepare and send two (2) sets of AIA AlO1: Standard Form of Agreement Between Owner and Contractor -1987 Edition for the City's review, evaluation and use. The City of Columbia Heights may wish to modify the agreement form prior to sending it to the recipient of the Bid Award. Two sets of the prepared Contracts should be sent directly to the recipient of the Bid Award (with a request for review, signature and return within ten (10) calendar days) accompanied by a Performance Bond and Insurance Certificates. After a Contract is fully executed, a Notice To Proceed must be issued by the City of Columbia Heights and a Pre-Construction Meeting will be arranged by Buetow and Associates. We look forward with anticipation to the commencement of the Construction Phase. Sincerely, BUETOW & ASSOCIATES, INC. Randy L. Engel, RA, AS Vice President