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HomeMy WebLinkAboutMay 21, 1986SPECIAL PARK BOARD MEETING MAY 2i, ]986 ROLL CALL Members present: Bill Hollom, dim Fowler, Rita Petkoff, Fred Salsbury, Director Public Works/git'y Er, gin. ear Members absent: John Murzyn, doAnne Jerna11: Jon Starcevic Also present: Gertrude Ot'son, janet- Gi ilespie, Helen Ashford, representing Golden A9e Club; Connie Nikolaus~ Mary Schmitz, representin9 Women of Today; Dick Beirch, Kevin Hanson, Verlin Vedders, representin9 Columbia Fleights Lions; Don Haller, dim Klemke, re?r'esentin9 Columbia Heights Hockey Backers $ Hockey Assoc.; A1 Kremer~ George Bt'own, representin9 Kiwanis Golden Key; Date V. Hadtrath, representin9 Columbia Heights Boosters; Steve Smith; representin9 Christopher Toastmasters A special meeting of t, he Park Board was he!d Hay 21, t98(: in the City Council Chambers in order to keep civic organizations informed of the progress of the halt, 'r . -.h_re was a question and answer After a' sn)rl:' introduct"ion by Mr Salsbury, "e . per i od. What will the building be worth exclusive of furnishings? Mr. ~alsbury - approximately 2½ rn[llion. 'Who is responsible for liability insurance? Mr. Dale Hadtrath said he would check on it and get back to Salsbury. How do we schedule events in the future? Mr. Salsbury ' Same as before. All future,meeting' requests should be thru the Park Secretary. We will have 7 smaller meetin9 'rooms'to'.hane~ie smaller meetings in addition to the hall. How ]arge is the kitchen area? Mr. Sa]sbury -,Twice as much:as before. Will they have storage room for organizations? Mr. Salsbury - yes, they will have a locked secure area. Will they have trophy cases? Mr. Sa]sbury - yes, one case in the main hallway downstairs and more behind the bar. However, we will be changing displays periodically, which was not done in the past. We also intend to set aside room for various groups to set up displays from time to time. SPECIAL PARK BOARD MEETING MAY 2~1, 1986 PAGE 2 Will 'there be kitchen facilities downstairs? Mr. Salsbury yes and no. Ther'e are two rooms with small kitchenette areas where they will be able to make coffee. Seniors - Where are the Golden Ager's cupboards? Are they big enough for coffee urns? What about l'ights and audio, system? Mr. Salsbury - New audio and speaker system in the hall. All new lighting system in the hall. Storage cabinets in some rooms which can be locked. All basement rooms will be carpeted and ,there w.ill be an elevator. Hollom - Because the o~ri§inal.all°cation of funds for furnishing the hall was reduced, the object of this meeting is to allow your groups to use the hall for a fund raiser. The type of fund raiser, is up to your individual group, it could be a boutique, dance or whatever your group chooses. The hall would be free of charge for this .event in order for your group to use the money .for "extras" or "niceties". V. Vedde'rs - Is ~here money available before the opening of the hall or will we have to go without drapes and etc? Petkoff - There is money .left in the contingency fund. We hope draperies and shades g. et up ahead of time. Paintings,'tables and etc, can be purchased later. $70,000 or $80,000 is left in the budget. Seniors - Wasn't there $19,000 Met. grant for senior citizens? Salsbury - That amount went into the construction of the bldg. Vedders - Can you send a list of needs to the groups and can the list be broken down or be more specific? Salsbury - Yes, we will send out a specific list Salsbury - The {entative.date for the Dedication of the hall is August 17th. Let Nancy.know what your plans are for after the September 1st date and in the meantime we will set up temporary scheduling. .,, Hanson & Birch - Will it be necessary to have security at closed meetings if liquor is served? ._~ ~ Salsbury - I'm not sure what effect it wou}d have on the city liability coverage - but no, it would not be necessary to have security at private meetings. .Kramer - Is there a penalty clause if the bldg', is not done on time? Salsbury - No, the architbct did not include any, but in addition, penalty clauses are not legal without an incentive clause as I understand the City Attorney.