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HomeMy WebLinkAboutMarch 16, 1983COLUMBIA HEIGHTS PARK BOARD MEETING MARCH 16, 1983 ROLL CALL Members Present: Jon Starcevic, John Murzyn, Jim Fowler, Rita Petkoff, William Hollom, Fred Sa]sbury, JoAnn Melin (arrived at approximately 7:25 p.m.) Also Present: Mitch DeMars, Park Superintendent; Dave Anderson, Tony Wajda, Dick Schlict, Butch Wennerland, John Olson (representing Ernie Netson), Mrs. Ron Ptoog, Karen Melin (attending as a project for Park and Recreation schooling) READING OF THE MINUTES Motion by Petkoff, seconded by Fowler that the reading of the minutes from the February 16, 1983, meeting be dispensed with and accepted as written. All ayes, motion carried. PAYMENT OF THE BILLS Motion by Fowler, seconded by Petkoff that the bills be paid out of the proper funds. This will include the HOBCO bill, added before the meeting, for the new roof put on the McKenna buildings. All ayes, motion carried. With representatives being present, softball tournament requests were discussed by the Board at this time. REQUEST FOR SOFTBALL TOURNAMENT - GLYNN N.E. ELECTRIC Motion by Petkoff, seconded by Starcevic to grant this group permission to hold a softball tournament on July 29, 30 & 31, 1983. They will be charged the private rates. All ayes, motion carried. REQUEST FOR SOFTBALL TOURNAMENT - HEIGHTS DAIRY Motion by Murzyn, seconded by Fowler to grant this group permission to hold a softball tournament on June 18 & 19, t983. They will be charged the private rates. All a-yes, motion carried. REQUEST FOR SOFTBALL TOURNAMENT - H.J.W. PRINTING Motion by Petkoff, seconded by Fowler to grant this group permission to hold a softball tournament on July 15, 16 & 17, 1983. This permission is granted with the understanding that McKenna softball field wi]] be unavailable for tournament use. This group will be charged the private rates. All ayes~ motion carried. COLUMBIA HEIGHTS PARK BOARD MEETING MARCH 16, 1983 REQUEST FOR SOFTBALL TOURNAMENT - JOE'S PLACE Motion by Petkoff, seconded by Fowler to grant this group permission to hold a softball tournament on May 6, 7 & 8, 1983. This permission is granted with the understanding that McKenna softball field will be unavailable for tournament use. This group will be charged the private rates. All ayes, motion carried. REQUEST FOR SOFTBALL TOURNAMENT - CONCRETE CONCEPTS Motion by Fowler, seconded by Petkoff to grant this group permission to hold a softball tournament on June 3, 4 & 5, 1983. This permission is granted with the understanding that McKenna softball field will be unavailable for tournament use. This group will be charged the private rates. All ayes, motion carried. REQUEST FOR SOFTBALL TOURNAMENT - JESSIE'S LASSIES Motion by Starcevic, seconded by Fowler to grant this group permission to hold a softball tournament on May 13, 14 & 15, 1983. This permission is granted with the understanding that McKenna softball field will be unavailable for tournament use. This group will be charged the private rates. All ayes, motion carried. REQUEST FOR USE OF SOFTBALL FIELD - GIRLS FASTPITCH Motion by Starcevic, seconded by Fowler to grant this group use of Huset #5 in lieu of the fact that another group was granted use of the field they are requesting for the same time period. All ayes, motion carried. REQUEST FOR USE OF JPM HALL - COLUMBIA HEIGHTS LIONS CLUB PIG ROAST Mot'ion by Petkoff, seconded by Murzyn to grant this group use of the hall on September 30, 1983, for a pig roast. Regular rental fees will be charged, and the security guard fee will remain intact. All ayes, motion carried. REQUEST FOR USE OF JPM HALL - HONEYBELLES Motion by Petkoff, seconded by Starcevic to grant this group use of the hall on the dates requested for 1984. They will be informed of the revised rental rates, which also apply to them. All ayes, motion carried. REQUEST FOR USE OF JPM HALL - NORTH SUBURBAN MUTUAL AID ASSOCIATION Motion by Fowler, seconded by Melin to grant this group use of the hall on November 4, 1983, for a recognition dance. All rental fees witl be waived for this event, although the security guard fee will remain the responsibility of the renting party. All ayes, motion carried. COLUMBIA HEIGHTS PARK BOARD MEETING MARCH 16, 1983 REQUEST FOR USE OF FIELDS - IMMACULATE CONCEPTION SCHOOL Motion by Melin, seconded by Murzyn to grant this group use of a baseball diamond and a softball field at Huset Park on weekdays from 3:15 to 4:45 p.m. for practices and 9ames. The request also included using some Saturday mornings for possible games. This part of the request cannot be granted because of conflict with tournament games being played on the weekends. All ayes, motion carried. OLD BUSINESS INSURANCE REQUIREMENTS FOR SOFTBALL TOURNAMENTS AND JPM HALL RENTAL Salsbury explained to the Board that the question of whether or not the renting parties were supplying the proper insurance coverage was brought to his attention. In speaking with the Finance Director, Sa]sbury was informed that coverage should be supplied with a rider that explains that the City is indemnified; also ~the liability coverage should be minimum $100,O00 with $300,000 per occurrence. Final answers about the required insurance coverage are still pending a meeting of the Insurance Commission. They will inform Salsbury of their findings after their meeting. RESPONSE FROM HOCKEY ASSOCIATION ON RESERVATION REQUEST The Hockey Association stated to the Park Board that this request wil] represent the second of the two "fee waivedTM requests thatan organi- zation is allowed per year. Motion by Petkoff, seconded by Starcevic to grant this group use of the hall on October 28, 1983, for their annuat style show and luncheon. Rental fees will be waived for this event, although the security guard fee shall remain intact. All ayes, motion carried. NEW BUSINESS DISCUSSION ON VARIOUS REPAIRS AND OTHER CAPITAL IMPROVEMENTS ON JOHN P. MURZYN HALL The Board was given an extensive list stating various repairs and other items suggested for Murzyn Hall. Salsbury explained to the Board that this item was taken to the City Council at their last meeting. At that time the City Council was informed that the Park Board would be looking at some of these items to inctude in the upcoming budget. Salsbury then stated to the Board that he wanted to get input from them on whether there should be any additions and/or exclusions from the list. COLUMBIA HEIGHTS PARK BOARD MEETING MARCH 16, 1983 DISCUSSION ON VARIOUS REPAIRS AND OTHER CAPITAL IMPROVEMENTS ON JOHN P. MURZYN HALL (CONT.) Hollom stated that he would like to see this list split into three categories. Those being: In-House - items that can be done using Park Department labor. 2. Contractual - items needing repairs that should be per- formed by a contracted crew (structural problems). Capital Improvements - items, such as building additions, equipment purchases, etc., that would be con- sidered capital improvement items. When the items are separated as such, they should be listed in priority order. This prioritization will be decided upon by Salsbury and DeMars. Once the lists are finished in this manner, they can be looked at from an expense standpoint. * ADDITION TO LIST: Flag pole base needs to be repaired. SET DATE FOR ANNUAL PARK INSPECTION Before a date was set, the Board decided that at next month's meeting they will take a tour of John P. Murzyn Hall. They will then be able to see some of the items on ~he aforementioned list. Motion by Starcevic, seconded by Melin to set Saturday, May 7, 1983, as the date for the annual tour of the parks. The group will meet at Murzyn Hall at 9:00 a.m. All ayes, motion carried. TELEGRAM TO COLUMBIA HEIGHTS HIGH SCHOOL HOCKEY TEAM Hollom at this time informed the Board that during the State High School Hockey Tournament, he sent the following telegram to the Heights hockey team: CONGRATULATIONS] CONTINUED SUCCESS IN THE STATE HOCKEY TOURNAMENT] Signed--Columbia Heights Park Board REPORTS PARK BOARD REPRESENTATIVE TO RECREATION COMMISSION In response to the item brought up at a previous meeting, Melin stated that the Hockey Association is 9oing to request of the traveling team coaches, information and/or opinions regarding the outdoor ice use and condition. The Commission also asked Melin to check with the Board on whether the Park Department would be cutting back on anything with regard to this year's softball season. DeMars stated that the only thing the Park Department won't be doing this year is lining the fields. This was something that was also cut out of last year's season. DEPARTMENT REPORT McKenna roof has been finished. The "City" telephone in the Recreation Office is presenting a problem. Calls that come in on this number (788-t696) are in regard to hall rental, thus, they should be coming to the Park Office. With these added calls coming into their office, the Recreation employees are using a lot of their time referring calls to the Park office. The solution suggested, and to be followed is as follows: The 1696 number will be disconnected with a recording directing callers to dial 788-9227. Then the telephone unit itself will be removed and replaced by a standard phone to be installed in the office located right off the porch. This office is tentatively going to be Arnold Albrecht's '~office'~. This will eliminate traffic into the Recreation offices during gatherings at the hall. The Park Board would like to continue the non-pay service available to us, therefore, when the new telephone is moved into the specified office, the Park Department will list this as the "emergency numbeH' for John P. Murzyn Hall, and supply it to all renters until the new listings come out. All information regarding this new number should be given to the Phone Company BEFORE September 1, 1983. This is the cutoff date for submission of new information for the phone books. After much discussion and further explanation, the Board decided that this would be the only solution to the problems caused by this phone. ADJOURNMENT Motion by Melin, seconded by Petkoff to adjourn. All ayes, motion carried. BILLS TO BE PAID March 16, 1983 WAYNE PROTECTION AGENCY, INC. AMERICAN LINEN SUPPLY COMPANY RUGGED RUG RENTAL AKONA COMPANY H1TES FLORAL INTERNATIONAL HOUGH MINNEAPOLIS OXYGEN COMPANY NORTHERN SANITARY SUPPLY COMPANY NORTHERN SANITARY SUPPLY COMPANY OLSON~S PLUMBING OLSON'S PLUMBING GATEWAY HARDWARE HANK GATEWAY HARDWARE HANK GATEWAY HARDWARE HANK GATEWAY HARDWARE HANK GATEWAY HARDWARE HANK GATEWAY HARDWARE HANK GATEWAY HARDWARE HANK NORTHEAST OK HARDWARE NORTHEAST OK HARDWARE NORTHEAST OK HARDWARE NORTHEAST OK HARDWARE SUPERIOR PRODUCTS MANUFACTURING CO. SOS OFFICE EQUIPMENT UNITED LABORATORIES COCA COLA VENDING SERVICES DIVISION OLSON'S PLUMBING ARTISAN LOCK & KEY ARTISAN LOCK & KEY $ 250.00 21.72 24.75 190.84 23.20 24.00 17 44 59 O0 16 2O 18 20 342 49 10 16 2.88 3.40 1.33 2.67 2.77 11.98 2.96 17.47 5.09 2.39 16.90 168.57 92.54 255.oo .69 1.o0 5.OO