HomeMy WebLinkAbout2002 CAFR
COMPREHENSIVE ANNUAL FINANCIAL REPORT
OF THE
CITY OF COLUMBIA HEIGHTS
STATE OF MINNESOTA
FOR THE YEAR ENDED
DECEMBER 31, 2002
Prepared By:
Finance Department
CITY OF COLUMBIA HEIGHTS, MINNESOTA
TABLE OF CONTENTS
Page
Reference No.
1. INTRODUCTORY SECTION
Principal City Officials
3
Organizational Chart
5
Letter of Transmittal
7
Certificate of Achievement far Excellence in Financial Reporting
15
II. FINANCIAL SECTION
Independent Auditor's Report
19
Management's Discussion and Analysis
23
Basic Financial Statements:
Government- Wide Financial Statements:
Statement of Net Assets
Statement of Activities
Statement 1
Statement 2
39
40
Fund Financial Statements:
Balance Sheet - Governmental Funds
Statement of Revenues, Expenditures, and Changes in Fund Balances -
Governmental Funds
Reconciliation of the Statement of Revenues, Expenditures, and Changes in
Fund Balances of Governmental Funds to the Statement of Activities
Statement of Net Assets - Proprietary Funds
Statement of Revenues, Expenses, and Changes in Fund Net Assets -
Proprietary Funds
Statement of Cash Flows - Proprietary Funds
Statement of Fiduciary Net Assets - Fiduciary Funds
Statement 3 42
Statement 4 44
Statement 5 47
Statement 6 48
Statement 7 50
Statement 8 52
Statement 9 54
55
Notes to Financial Statements
Required Supplementary Information:
Budgetary Comparison Schedule - General Fund
Budgetary Comparison Schedule - Anoka County CDBG
Statement 10
Statement 11
90
92
Budgetary Comparison Schedule - Note to RSI
93
CITY OF COLUMBIA HEIGHTS, MINNESOTA
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Reference No.
Combining and Individual Fund Statements and Schedules:
Combining Balance Sheet - Nonmajor Governmental Funds
Combining Schedule of Revenues, Expenditures and Changes in Fund Balance -
Nonmajor Governmental Funds
Statement 12
Statement 13
Subcombining Balance Sheet - NOTImajor Special Revenue Funds
Subcombining Schedule of Revenues, Expenditures and Changes in
Fund Balances - Nonmajor Special Revenue Funds
Statement 14
Statement 15
Special Revenue Funds:
Schedules of Revenues, Expenditures and Changes in
Fund Balances - Budget and Actual:
Community Development
Cable Television Fund
Library Fund
D.A.R.E. Program
Special Projects
C.H.A.S.E.
Confiscated Property
Local Law Enforcement Block Grant
COPS MORE 96
Juvenile Justice Grant
Statement 16
Statement 17
Statement 18
Statement 19
Statement 20
Statement 21
Statement 22
Statement 23
Statement 24
Statement 25
Statement 26
Statement 27
Statement 28
Statement 29
Statement 30
COPS School Partnership Grant
Recreation Contributed Projects
Contributed Projects
Flex Benefit Fund
PolicefFire Contingency
Housing and Redevelopment Authority (Component Unit):
Combining Balance Sheet
Combining Schedule of Revenues, Expenditures and Changes in
Fund Balance
Schedules of Revenues, Expenditures and Changes in
Fund Balances - Budget and Actual:
Parkview Villa North
Parkview Villa South
Rental Housing
Statement 31
Statement 32
Statement 33
Statement 34
Statement 35
104
105
106
110
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
CITY OF COLUMBIA HEIGHTS, MINNESOTA
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Reference No.
Statement 38 136
Statement 39 137
Statement 40 138
Statement 41 141
Statement 42 142
Statement 43 147
Statement 44 1551
Economic Development Authority (Component Unit):
Combining Balance Sheet
Combining Schedule of Revenues, Expenditures and Changes in
Fund Balance
Schedules of Revenues, Expenditures and Changes in
Fund Balances - Budget and Actual;
Economic Development Authority Administration
Business Revolving Loan Fund
Section 8
Statement 36
Statement 37
Subcombining Balance Sheet - Nonmajor Debt Service Funds
Subcombining Schedule of Revenues, Expenditures and Changes in
Fund Balances - Nonmajor Debt Service Funds
Subcombining Balance Sheet - Nonmajor Capital Project Funds
Subcombining Schedule of Revenues, Expenditures and Changes in
Fund Balances - Nonmajor Capital Project Funds
Enterprise Funds;
Water Utility Fund:
Subcombining Schedule of Net Assets
Subcombining Schedule of Revenues, Expenditures and Changes in
Fund Net Assets
Subcombining Schedule of Cash Flows
Statement 45
Statement 46
Statement 47
Sewer Utility Fund:
Subcombining Schedule of Net Assets
Subcombining Schedule of Revenues, Expenditures and Changes in
Fund Net Assets
Subcombining Schedule of Cash Flows
Statement 48
Statement 49
Statement 50
Refuse Utility Fund:
Subcombining Schedule of Net Assets
Subcombining Schedule of Revenues, Expenditures and Changes in
Fund Net Assets
Subcombining Schedule of Cash Flows
Statement 51
Statement 52
Statement 53
Storm Sewer Utility Fund:
Subcombining Schedule of Net Assets
Subcombining Schedule of Revenues, Expenditures and Changes in
Fund Net Assets
Subcombining Schedule of Cash Flows
Statement 54
Statement 55
Statement 56
134
135
156
157
158
159
160
161
162
163
164
165
166
167
CITY OF COLUMBIA HEIGHTS, MINNESOTA
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Liquor Fund:
Subcombining Schedule of Net Assets Statement 57 168
Subcombining Schedule of Revenues, Expenditures and Changes in
Fund Net Assets Statement 58 169
Subcombining Schedule of Cash Flows Statement 59 170
Internal Service Funds:
Combining Schedule of Net Assets Statement 60 172
Combining Schedule of Revenues, Expenditures and Changes in Fund
Net Assets Statement 61 173
Combining Schedule of Cash Flows Statement 62 174
Central Garage Fund:
Subcombining Schedule of Net Assets Statement 63 175
Subcombining Schedule of Revenues, Expenditures and Changes in
Fund Net Assets Statement 64 176
Subcombining Schedule of Cash Plows Statement 65 177
Energy Management Fund: Statement 66 178
Subcombining Schedule of Net Assets
Subcombining Schedule of Revenues, Expenditures and Changes in Statement 67 179
Fund Net Assets Statement 68 180
Subcombining Schedule of Cash Flows
Data Processing Fund:
Subcombining Schedule of Net Assets Statement 69 181
Subcombining Schedule of Revenues, Expenditures and Changes in
Fund Net Assets Statement 70 182
Subcombining Schedule of Cash Flows Statement 71 183
Insurance Fund:
Subcombining Schedule of Net Assets Statement 72 184
Subcombining Schedule of Revenues, Expenditures and Changes in
Fund Net Assets Statement 73 185
Subcombining Schedule of Cash Plows Statement 74 186
Compensated Absences Fund:
Subcombining Schedule of Net Assets Statement 75 187
Subcombining Schedule of Revenues, Expenditures and Changes in
Fund Net Assets Statement 76 188
Subcombining Schedule of Cash Flows Statement 77 189
Combining Statement of Fiduciary Net Assets Statement 78 192
CITY OF COLUMBIA HEIGHTS, MINNESOTA
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Capital Assets Used in the Operation of Governmental Funds:
Schedule By Source
Schedule By Function and Activity
Schedule of Changes By Function and Activity
Statement 79
Statement 80
Statement 81
194
195
196
Supplementary Financial Information:
Combined Schedule of Bonds Payable
Exhibit 1
198
III. STATISTICAL SECTION (UNAUDITED)
Government-Wide Information:
Government- Wide Expenses By Function
Government-Wide Revenues
Table 1
Table 2
202
203
Fund Information:
General Governmental Expenditures by Function
General Governmental Revenues by Source
Tax Levies and Tax Collections
Assessed Value, Tax Capacity, and Estimated
Actual Value of all Taxable Property
Tax Rates
City Tax Levy
Principal Taxpayers
Special Assessment Levies and Collections
Computation of Legal Debt Margin
Ratio of Net General Obligation Bonded Debt to Assessed Value and Net General
Obligation Bonded Debt Per Capita
Ratio of Annual Debt Service Expenditures For General Obligation Bonded Debt
to Total General Governmental Expenditures
Computation of Direct and Overlapping Debt
Revenue Bond Coverage: Water, Sewer, and Storm Sewer Funds
Property Value and Construction
Miscellaneous Statistics
Demographic Statistics
Table 3 204
Table 4 205
Table 5 206
Table 6 207
Table 7 208
Table 8 209
Table 9 210
Table 10 211
Table 11 212
Table 12 213
Table 13 214
Table 14 215
Table 15 216
Table 16 217
Table 17 218
Table 18 220
CITY OF COLUMBIA HEIGHTS, MINNESOTA
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Reference No.
IV. SINGLE AUDIT AND OTHER REQillRED REPORTS SECTION
Independent Auditor's Report on Compliance with Minnesota
Legal Compliance Audit Guide for Local Governments
223
Independent Auditor's Report on Compliance and on Internal Control over
Financial Reporting Based on an Audit of Financial Statements Performed
in Accordance with Government Auditing Standards
225
Independent Auditor's Report on Compliance with Requirements Applicable
to each Major Program and Internal Control over Compliance in Accordance
with OMB Circular A-133
229
Schedule of Findings and Questioned Costs
235
Schedule of Expenditures of Federal Awards
243
Independent Auditor's Report on Supplementary Information - Financial Data Schedule
245
Financial Data Schedule
247
I. INTRODUCTORY SECTION
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CITY OF COLUMBIA HEIGHTS, lVIINNESOTA
PRINCIPAL CITY OFFICIALS
Year Ended December 31. 2002
Name
Official Title
Mayor and Council
Gary L. Peterson
Marlaine Szurek
Julienne Wyckoff
Bruce Nawrocki
Robert A. Williams
Mayor
Council member
Council member
Councilmember
Councilmember
Administration
Walter Fehst
Linda Magee
William Elrite
Roxane Smith
Larry Scott
Jim Hoeft
Kevin Hansen
Thomas Johnson
Charles Thompson
Lauren McClanahan
Keith Windschitl
M. Rebecca Loader
City Manager
Assistant to City Manager
City Clerk-Treasurer, Finance Director
Assistant Finance Director
Liquor Operations Manager
City Attorney
Public Works Director, City Engineer
Chief of Police
Chief of Fire
Superintendent of Public Works
Recreation Services Director
Librarian
3
4
PUBLIC WORKS
Public Works Director/City Engineer: Kevin Hansen
Secretary II-A
Assistant City Engineer
Engineering Technician IV
Engineering Technician III
Engineering Technician II (2)
Public Works Superintendent
Foreman (3)
Maintenance III (1)
Ma intenance II (6)
Maintenance I (11)
Foreman-Vehicle Maintenance
Maintenance 111- Mechanic
Maintenance 111- Bodyman/Painter
Administrative Assistant-Public Works
Mayor:
Gary L. Peterson
POLICE (Administered by Mayor)
Police Chief: Thomas Johnson
Secretary II
Clerk-Typist II
Pol ice Captain
Sergeants (3)
Corporals (3)
Patrol Officers (18)
Community Service Officers (4)
Support Services Supervisor
Secretary II-A (2)
FIRE
Fire Chief: Charles Thompson
Secretary II (PT)
FT Clerk Typist
Assistant Fire Chief
Firefighters (6)
Volunteer Firefighters (24)
LIBRARY
Library Director: M. Rebecca Loader
Ad ult Services Specialist
Ch ildren's Librarian
Clerk-Typist 11(2)
Library Supervisor (4 PT)
Page (8 PT)
Library Aide (PT)
Library Clerk (PT)
City of Columbia Heights
Organizational Chart
Councilmembers:
Bruce Nawrocki
Mar/aine Szurek
Robert WjJfiams
Julienne Wyckoff
Commissions & Boards:
Charter
EDA
Police & Fire Civil Service
Traffic
Telecommunications
Planning & Zoning
Human Services
Park & Recreation
Library
City Manager:
Walter Fehst
ADMINISTRATION
Assistant to the City Manager
Special Projects Coordinator
Administrative Secretary
Accounting Clerk II-Assessing
Clerk Typist II-Administration (PT)
Deputy City Clerk/Council Secretary~
RECREATION
Recreation Director: Keith Windschit/
Senior Citizen Coordinator
Program Coordinator (2)
Head Custodian
Recreation ClerklTypist 11
Recreation Clerk/Typist II (PT)
Custodian II (5 PT)
Custodian I (1 PT)
FINANCE
Finance Director/City Clerk/Treasurer: William Elrite
Secretary II (PT)
Assistant Finance Director
Accounting Coordinator
Payroll/Accounting Clerk
Utilities Accounting Clerk 11
Utilities Accounting Clerk I
Accounting Clerk II (2 PT)
Switchboard Operator/Receptionist
Meter Reader (PT)
Liquor Operations Manager
Assistant Liquor Operations Manager (6)
Retail Clerk
Retail Clerk (20 PT)
IS Director
IS Technician
COMMUNITY DEVELOPMENT
Acting Community Development Director: Randy Schumacher
Community Development Assistant
Building Official
Planner
Community Development Secretary
Secretary II-Permits/License
Secretary If-Permits/License (PT)
'Also serves in the capacity of Deputy City Clerk under the City Manager.
5
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CITY OF COLUMBIA HEIGHTS
Finance Denartment
Information Systems
Financial Reporting
Accounts Payable
Utility Billing
Payroll
Fax: (763) 706-3637
590 40th Avenue N.E.. Columbia Heights, MN 55421-3Hn OITicc (763) 706-3600 TDO (763) 706-3692
June 17,2003
To the Citizens of the City of Columbia Heights,
Mayor, Councilmembers, and City Manager
The Comprehensive Annual Financial Report of the City of Columbia Heights for the fiscal year
ended December 31, 2002 is hereby submitted. The responsibility for both the accuracy of the
presented data and the completeness and fairness of the presentation, including all disclosures,
rests with the City. To the best of our knowledge and belief, the enclosed data is accurate in all
material respects and is reported in a manner designed to present fairly the financial position and
results of operations of the various funds of the City. All disclosures necessary to enable the
reader to gain an understanding of the City's financial activities have been included.
The Comprehensive Annual Financial Report is presented in four sections: Introductory,
Financial, Statistical, and Other Required Reports. The Introductory Section includes this
transmittal letter, the City's organizational chart, a list of principal officials, and a reproduction of
the Certificate of Achievement for the prior year. The Financial Section includes: 1)
independent auditor's opinion; 2) management's discussion and analysis; 3) government wide
and fund financial statements; 4) notes to the financial statements; 5) required supplemental
information; 6) combining and individual fund statements and schedules; and, 7) the
supplemental financial information. The Statistical Section includes tables and reports of various
economic, social, financial and fiscal data designed to reflect trends and ratios. The City is
required to undergo an annual single audit in conformity with the provisions of the Single Audit
Act of 1984 and the United States Office of Management and Budget Circular A~ 133 and a
Minnesota Legal Compliance Audit. Information related to this single audit and compliance
audit, including the Schedule of Expenditures of Federal A wards, is included in the Single Audit
and Other Required Reports Section.
Generally accepted accounting principals require that management provide a narrative
introduction, overview, and analysis to accompany the basic financial statements in the form of
Management's Discussion and Analysis (MD&A). This letter of transmittal is designed to
complement the MD&A and should be read in conjunction with it. The City of Columbia
Heights' MD&A can be found immediately following the report of the independent auditors.
All City funds, departments, commissions and other organizations for which the City of
Columbia Heights is financially accountable are presented within the Comprehensive Annual
Financial Report. The City provides a full range of services to its citizens. These services
include, but are not limited to, police and fire protection~ sanitation services; the construction and
maintenance of highways, streets, and infrastructure; library; recreational facilities; cultural
events; and general administrative services. The Housing and Redevelopment Authority (HRA)
Service Is Our Business
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORl)'NITY EMPLOYER
8
and the Economic Development Authority (EDA) are included in the reporting entity as
component units of the City of Columbia Heights due to the fact that the governing boards are
substantively the same and the City is in a relationship of financial benefit or burden with the
authorities.
In June, 1999, the Governmental Accounting Standards Board (GASB) issued Statement 34.
This standard is the most comprehensive governmental accounting rule ever developed. This
standard substantially changes the way state and local governments report their financial activity.
The City of Columbia Heights has implemented these changes for 2002. A summary of the most
significant changes are as follows:
1. Government-wide financial statements are prepared using full accrual accounting.
2. Basic fund financial statements present m~or funds instead of fund types.
3. Budgetary comparisons include original and amended budgets.
4. All infrastructure has been capitalized and all capital assets are depreciated.
5. A management discussion and analysis is included as required supplemental information.
ECONOMIC CONDITION AND OUTLOOK
The City of Columbia Heights, which is a suburb located north of the City of Minneapolis in
Anoka County in east-central Minnesota, was originally incorporated as a village in 1898. In
1921, pursuant to the adoption of a home rule City Charter by the qualified voters of the City, a
council-manager form of government, was instituted. The City covers an area of 3.52 square
miles and has a population of 18,520.
As an older, fully developed suburb of the City of Minneapolis, the management and the
residents of the City of Columbia Heights are faced with the problems of an aging infrastructure
and with increased crime statistics. The City Council and City Management are taking a
proactive approach in dealing with these concerns.
The City Council has approved several projects related to the redevelopment of the downtown
area of Columbia Heights. The projects include the Central Avenue Street, Utility and
Streetscape Improvement Project; the Transit Hub; the Master Redevelopment Plan with the
"Town Square Concept"; and the Transition Block Redevelopment Project consisting of 22
townhomes and 50 units of senior living facilities. These projects are greatly improving the
downtown area of Columbia Heights and will be completed within the next year.
The City has a planned Street Rehabilitation Program including water mains and storm sewer
improvements. Zone 5 was completed in 2001, Zone 6A completed in 2002, Zone 6B will
continue throughout 2003 and Zone 7 will start in 2004. The second phase of Storm Water
Management Improvements continued during 2002.
The Police Department continued to apply for, and receive, federal and state grants to assist in
their community policing efforts.
9
The completion of Medtronic Corporation's expansion has resulted in continuing additional job
opportunities in the City.
Overall, unemployment in the City has increased slightly due to the economic downturn, but is
still well below the national unemployment rate average.
The City is actively promoting the expansion and creation of new businesses in the City by
providing loans to qualified businesses through the HRA Business Revolving Loan Fund.
MAJOR INITIATIVES
For the Year
The City had many major accomplishments during 2002. The following list is a summary of
some of the major initiatives competed throughout the year.
1) The installation of City View software. This software is a interdepartmental database
system. CityView provides automation of important business processes, including
special assessments, building permits and inspections, human resources, business
licenses, and fire protection. It also allows the updating of property information by using
the County database and integrates property data with GIS.
2) The implementation of Governmental Accounting Standards Board Statements 33, 34,
36, 37, 38, 39, and 40.
3) Community policing continued to be a very important part of the police department's
mission. Programs such as neighborhood picnics, rental property owners meeting,
McGruff House program, graffiti cleanup programs, and sector community policing
continue to be important to our residents.
4) The completion of bidding, construction, and contract administration of the Central
A venue Street, Utility and Streetscape improvement Project.
5) The completion of Zone 6A Street Rehabilitation Project including major watermain
improvements and storm sewer improvements along Washington and Madison streets.
6) Additional storm wat.er management improvements continued with the aut.horization of
the acquisition of two single-family homes for demolition and site grading in a flood
prone area along the 3900 block of Van Buren. This work was made possible by
securing a grant through a DNR grant matching 50% of the total acquistion and
construction costs.
7) All other flood mitigation projects were finalized in 2002 with over $425,000 of DNR
grant funds disbursed to the Cit.y.
8) The utility department complet.ed a major cleaning and televising program to analyze
problem areas within the sanitary sewer system in preparation for Zone 6A and Zone 6B
street rehabiliation areas.
9) The installation of a client-server platform for the library's automated circulation system.
10) Contracted with a planning firm to develop the master plan for the redevelopment of the
industrial park.
10
11) Purchased property for the redevelopment of 40tl1 and University. This results in an
approximate site of over one acre available for development
12) Purchased property for the redevelopment of 37111 and Central. Combined, these
purchases result in a highly visable, large commercial property along the City's central
business route.
For the Future
The Public Works Department will complete the Central A venue Street, Utility and Streetscape
Improvement Project in 2003. This project will provide a 4.7 million dollar investment along
Central A venue from 371}. to 43"\ including the core downtown area.
The Master Redevelopment Plan for the downtown of Columbia Heights established a "Town
Square Concept". The intent of the town square concept is to create a new mixed-use district on
40lh A venue west of Central A venue. This, along with the Central A venue Street, Utility and
Streetscape Improvement Project, will continue to improve the downtown area of Columbia
Heights. These plans combine new centralized civic uses, new public open space, commercial
development, and a new downtown multi-family residential development into a revitalized
center. These projects will be completed in 2003.
In addition, Zone 6B Street Rehabilitation is scheduled to start in 2003. This project will include
water main and storm sewer improvements as well as the street rehabilitation.
City View software installation will continue throughout 2003, with the anticipated date of
completion for the special assessments, building permits, building maintence work orders, and
fire module component in 2003. During 2003, the purchase order module will be developed for
a 2004 implementation.
The redevelopment of the industral park will continue throughout 2003. The planning firm of
Hoisington Koegler and developer United Properties are currently creating a redevelopment plan
for the park. This plan will be presented to the Council during 2003 and will commence with the
redevelopment shortly after.
In August of 2002, the City of Columbia Heights approved the site plan, and preliminary and
final plats for Parks ide Village, a 2.5 acre, 25-unit market-rate townhome project on 51 SI A venue
adjacent to Sullivan Lake and park. These units have an initial sale price of $260,000.
Financial Information
Management of the City of Columbia Heights is responsible for establishing and maintaining an
internal control structure designed to ensure that the assets of the City are protected from loss,
theft or misuse and to ensure that adequate accounting data is compiled to allow for the.
preparation of financial statements in conformity with generally accepted accounting principles.
The internal control structure is designed to provide reasonable, but not absolute, assurance that
these objectives are met. The concept of reasonable assurance recognizes that: 1) the cost of a
11
control should not exceed the benefits likely to be derived; and 2) the valuation of costs and
benefits requires estimates and judgments by management.
In addition, the government maintains extensive budgetary controls. The objective of these
controls is to ensure compliance with legal provisions embodied in the annual appropriated
budget approved by the City Council. Activities of the general fund and certain special revenue
funds are included in the annual appropriated budget. The level of budgetary control and the
level at which expenditures cannot legally exceed the appropriated amount is at the fund level.
As demonstrated by the statements and schedules included in the financial section of this report,
the City continues to meet its responsibility for sound financial management.
Cash Management
Cash temporarily idle during the year was invested in demand deposits, certificates of deposit,
obligations of the U.S. Treasury, repurchase agreements, and commercial paper. The average
yield on investments for the year was 6.77%, which includes both interest revenue of 5.44% and
the change in fair market value of 1.34%.
The City's investment policy is to minimize credit and market risks while maintaining a
competitive yield on its portfolio. Accordingly, deposits were either insured by federal
depository insurance or collateralized.
Risk Management
The City maintains commercial insurance coverage for liability, property, liquor liability, and
workers' compensation. The City maintains an internal service fund for insurance. The
insurance fund maintains a reserved balance to provide funds for catastrophic losses. This fund
charges individual departments for allocation of premiums and for claims incurred. There were
no significant claims pending at year-end for the City.
OTHER INFORMATION
Independent Audit
State Statutes require an annual audit by independent certified public accountants. The
accounting firm of HLB Tautges Redpath, Ltd. was selected by the City. In addition to meeting
the requirements set forth in State Statutes, the audit was also designed to meet the requirements
of the Federal Single Audit Act of 1984 and related OMB Circular A-133. The auditor's report
on the basic financial statements and combining and individual fund statements and schedules is
included in the Financial Section of this report.
12
Awards
The Government Finance Officers' Association (GFOA) of the United States and Canada
(GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City
of Columbia Heights, Minnesota for its Comprehensive Annual Financial Report for the year
ended December 31, 2001. The Certificate of Achievement is a prestigious national award that
recognizes conformance with the highest standards for preparation of state and local government
financial reports.
In order to be awarded a Certificate of Achievement, a government unit must publish an easily
readable and efficiently organized Comprehensive Annual Financial Report whose contents
conform to program standards. The CAFR must satisfy both generally accepted accounting
principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. We believe our current
report continues to conform to the Certificate of Achievement program requirements, and we are
submitting it to the GFOA.
Acknow lede:ments
The preparation of the Comprehensive Annual Financial Report on a timely basis was made
possible by the dedicated service of the entire staff of the Finance Department. Each member of
the department has our sincere appreciation for the contributions made in the preparation of this
report.
In closing, without the leadership and support of the City Manager and City Council, preparation
of this report would not have been possible.
Sincerely,
t:J~~tLr
William J. EJrite
Finance Director
?7~ .-J~
Roxane M. Smith
Assistant Finance Director
13
14
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Columbia Heights,
Minnesota
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
December 31, 2001
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
~~~
President
jJ#-7-/~
Executive Director
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II. FINANCIAL SECTION
17
18
Tautges Redpath, Ltdm
Certified Public Accountants and Consultants
INDEPENDENT AUDITOR'S REPORT
To the Honorable Mayor and
Members of the City Council
City of Columbia Heights, Minnesota
We have audited the accompanying financial statements of the governmental activities, the
business type activities, each major fund, and the aggregate remaining fund information of
the City of Columbia Heights, Minnesota, as of and for the year ended December 31, 2002
which collectively comprise the City's basic financial statements as listed in the table of
contents. These financial statements are the responsibility of the City of Columbia Heights,
Minnesota's management. Our responsibility is to express an opinion on these basic financial
statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the
United States of America and the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States.
Those standards require that we plan and perform the audit to obtain reasonable assurance
about whether the financial statements are free of material misstatement. An audit includes
examining, on a test basis, cvidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and significant
estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provides a reasonable basis for our opinions.
In aUf opinion, the financial statements referred to above present fairly, in all material
respects, the respective financial position of the governmental activities, the business-type
activities, each major fund, and the aggregate remaining fund information of the City of
Columbia Heights, Minnesota, as of December 31, 2002, and the respective changes in
financial position and cash flows, where applicable, thereof for the year then ended in
conformity with accounting principles generally accepted in the United States of America.
As described in note 14, the City of Columbia Heights, Milmesota has implemented a new
financial reporting model, as required by the provisions of GASB Statement No. 34, Basic
Financial Statements and Management's Discussion and Analysis for State and Local
Governments, as of December 31, 2002.
White Bear Lake Office: 481 0 White Bear Parkway, White Bear Lake, MN 55110, USA Telephone: 651 4267000 Fax: 651 426 5004
Hastings Office: 1303 South Frontage Road, Suite 13, Hastings, MN 55033, USA Telephone: 651 4804990 Fax: 651 4265004
HLB Tautges Redpath, Ltd. is a member of .International. A world-wide organization of accounting firms and business advisors.
19
20
In accordance with Government Auditing Standards, we have also issued a report dated
April 9, 2003 on our consideration of the City of Columbia Heights, Minnesota's internal
control over financial reporting and our tests of its compliance with certain provisions of
laws, regulations, contracts and grants. That report is an integral part of an audit performed
in accordance with Government Auditing Standards and should be read in conjunction with
this report in considering the results of our audit.
The Management's Discussion and Analysis and the budgetary information on pages 23
through 35 and 90 through 93, respectively, are not a required part of the basic financial
statements but are supplementary information required by the Governmental Accounting
Standards Board. We have applied certain limited procedures, which consisted principally of
inquiries of management regarding the methods of measurement and presentation of the
supplementary information. However, we did not audit the information and express no
opinion on it.
Our audit was made for the purpose of forming opinions on the financial statements that
collectively comprise the City of Columbia Heights, Minnesota's basic financial statements.
The accompanying schedule of expenditures of federal awards as required by U.S. Office of
Management and Budget Circular A-133, Audits of States, Local Governments, and Non-
Profit Organizations, along with the introductory section, combining and individual fund
statements and schedules, supplementary financial information and statistical information as
listed in the table of contents are presented for purposes of additional analysis and are not a
required part of the basic financial statements of the City of Columbia Heights, Minnesota.
Such information, except for that portion marked "unaudited," on which we express no
opinion, has been subjected to the auditing procedures applied in the audit of the basic
financial statements and, in our opinion, are fairly stated in all material respects, in relation to
the basic financial statements taken as a whole.
April 9, 2003
(ft~ ~ ~I {[J.
HLB TAUTGES REDPATH, LTD.
Certified Public Accountants
21
22
MANAGEMENT'S DISCUSSION AND ANALYSIS
As management of the City of Columbia Heights, we offer readers of the City of Columbia
Heights' financial statements this narrative overview and analysis of the financial activities
of the City for the fiscal year ended December 31,2002. We encourage readers to consider
the information presented here in conjunction with additional information that we have
furnished in our letter of transmittal, which can be found on pages 7 through 13 of this report.
Prior period comparatives are not included in this analysis as 2002 is the first year for
reporting under GASB Statement Number 34.
Financial Hi2:hIi2:hts
The assets of the City of Columbia Heights exceeded its liabilities at the close of the most
recent fiscal year by $48,770,743 (net assets). Of this amount, $24,563,347 (unrestricted net
assets) may be used to meet the government's ongoing obligations to citizens and creditors in
accordance with the City's fund designations and fiscal policies.
The City's total net assets increased by $6,452,078.
As of the close of the current fiscal year, the City of Columbia Heights' governmental funds
reported combined ending fund balances of $17,948,302.
At the end of the current fiscal year the general fund balance of $3,515,606, included
$14,657 reserved and $3,500,949 designated for working capital.
The City's total debt decreased by $891,515 during the current fiscal year, from $5,254,721
to $4,363,206.
Overview of the Financial Statements
The discussion and analysis are intended to serve as an introduction to the City of Columbia
Heights' basic financial statements. The City's basic financial statements comprise three
components: 1) government-wide financial statements, 2) fund financial statements, and 3)
notes to the financial statements. This report also contains other supplementary information
in addition to the basic financial statements themselves.
Government-wide financial statements. The government-wide financial statements are
designed to provide readers with a broad overview of the City of Columbia Heights'
finances, in a manner similar to a private-sector business.
The statement of net assets presents information on all of the City of Columbia Heights'
assets and liabilities, with the difference between the two reported as net assets. Over time,
increases or decreases in net assets may serve as a useful indicator of whether the financial
position of the City of Columbia Heights is improving or deteriorating.
23
Management's Discussion and Analysis
The statement of activities presents information showing how the City's net assets changed
during the most recent fiscal year. All changes in net assets are reported as soon as the
underlying event giving rise to the change occurs, regardless of the timing of related cash
flows. Thus, revenues and expenses are reported in this statement for some items that will
only result in cash flows in future fiscal periods (e.g. uncollected taxes and earned but unused
vacation leave).
Both of the government-wide financial statements distinguish functions of the City of
Columbia Heights that are principally supported by taxes and intergovernmental revenues
(governmental activities) from other functions that are intended to recover all or a significant
portion of their costs through user fees and charges (business-type activities). The
governmental activities of the City of Columbia Heights include general government, public
safety, public works, culture and recreation and community development. The business-type
activities of the City of Columbia Heights include water, sanitary sewer, refuse, storm sewer
and liquor operations.
The government-wide financial statements can be found on pages 39 through 41 of this
report.
Fund Financial statements. A fund is a grouping of related accounts that is used to
maintain control over resources that have been segregated for specific activities or objectives.
The City of Columbia Heights, like other state and local governments, uses fund accounting
to ensure and demonstrate compliance with finance-related legal requirements. All of the
funds of the City of Columbia Heights can be divided into three categories: governmental
funds, proprietary funds, and fiduciary funds.
Governmental funds. Governmental funds are used to account for essentially the same
functions reported as governmental activities in the govemment-wide financial statements.
However, unlike the govemment-wide financial statements, governmental fund financial
statements focus on near-term inflows and outflows of spend-able resource, as well as on
balances of spend-able resources available at the end of the fiscal year. Such information
may be useful in evaluating a government's near-term financial requirements.
Because the focus of governmental funds is narrower than that of the government-wide
financial statements, it is useful to compare the information presented for governmental
funds with similar information presented for governmental activities in the govemment-wide
financial statements. By doing so, readers may better understand the long-term impact of the
City's near term financial decisions. Both the governmental fund balance sheet and
governmental fund statement of revenues, expenditures, and change in fund balances provide
a reconciliation to facilitate this comparison between governmental funds and governmental
activities.
24
Management's Discussion and Analysis
For the current fiscal year ended December 31, 2002, the City of Columbia Heights has
seven individual major governmental funds. Information is presented separately in the
governmental fund balance sheet and in the governmental fund statement of revenues,
expenditures, and changes in fund balances for the general fund, Anoka County community
development block grant fund, municipal state aid street fund, Sheffield tax increment
financing fund, capital improvements-general government buildings fund, capital equipment
replacement-general government fund, and capital improvements-PIR fund all of which are
required to be presented as major funds.
Data from the other governmental funds are combined into a single, aggregated presentation.
Individual fund data for each of these non-major governmental funds is provided in the form
of combining statements elsewhere in this report.
The City of Columbia Heights adopts an annual appropriated budget for its general and some
special revenue funds.
A budgetary comparison statement has been provided for those funds to demonstrate
compliance with this budget.
The basic governmental fund financial statements can be found on pages 42 through 47 of
this report.
Proprietary funds. The City of Columbia Heights maintains two different types of
proprietary funds. Enterprise funds are used to report the same functions presented as
business-type activities in the governmental-wide financial statements. The City of
Columbia Heights uses enterprise funds to account for its water, sanitary sewer, refuse, storm
sewer, and liquor operations. Internal service funds are an accounting device used to
accumulate and allocate costs intenlally among the City-of Columbia Heights' various
functions. The City of Columbia Heights uses internal service funds to account for it's
central garage, energy management, data processing, insurance, and compensated absences
services. Because the central garage, energy management, insurance and compensated
absences services predominately benefit governmental rather than business-type functions,
they have been included within governmental activities in the government-wide financial
statements. And also, because the data processing services predominately benefit the
business-type functions, it has been included within the business-type activities in the
government-wide financial statements.
Proprietary funds provide the same type of information as the government-wide financial
statements, only in more detail. The proprietary fund financial statements provide separate
information for the water, sanitary sewer, refuse, storm sewer and liquor operations, all of
which are considered to be major funds of the City of Columbia Heights. Conversely, the
internal service funds are combined into a single, aggregated presentation in the proprietary
fund financial statements. Individual fund data for the internal service funds is provided in
the form of combining statements elsewhere in this report.
25
Management's Discussion and Analysis
The basic proprietary fund financial statements can be found on pages 48 through 53 of this
report.
Fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of
parties outside the government. Fiduciary funds are not reflected in the government-wide
financial statements because the resources of those funds are not available to support the City
of Columbia Heights' own program. The accounting used for fiduciary funds is much like
that used for proprietary funds.
The basic fiduciary fund financial statement can be found on page 54 of this report.
Notes to the financial statements. The notes provide additional information that is essential
to a full understanding of the data provided in the government-wide and fund financial
statements. The notes to the financial statements can be found on pages 55 through 87 of this
report.
Other information. The combining statements referred to earlier in connection with non-
major governmental funds are presented immediately following the required supplementary
information on budgetary comparisons. Combining and individual fund statements and
schedules can be found on pages 104 through 192 of this report.
Government-wide Financial Analvsis
As noted earlier, net assets may serve over time as a useful indictor of a government's
financial position. In the case of the City of Columbia Heights, assets exceeded liabilities by
$48,770,743 at the close of the most recent fiscal year.
The largest portion of the City of Columbia Heights' net assets ($22,828,090 or 48.1 percent)
reflects its investment in capital assets (e.g. land, buildings, improvements, furniture and
fixtures, machinery and equipment and infrastructure) less any related debt llsed to acquire
those assets that is still outstanding. The City of Columbia Heights uses these capital assets
to provide services to citizens; consequently, these assets are not available for future
spending. Although the City of Columbia Heights' investment in its capital assets is reported
net of related debt, it should be noted that the resources needed to repay this debt must be
provided from other sources, since the capital assets themselves cannot be used to liquidate
these liabilities.
With the first year implementation of Governmental Accounting Standards Board Statement
34, the City is not presenting comparable columns in the various comparisons and analyses
for the previous year. Comparative information will be provided in future years.
26
Management's Discussion and Analysis
CITY OF COLUMBIA HEIGHTS' NET ASSETS
Governmental Business-Type
Activities Activities Total
Current and other assets $22,960,131 $8,788,412 $31,748,543
Capital assets 18,059,465 7,161,531 25,220,996
Total assets 41,019,596 15,949,943 56,969,539
Long-tenn liabilities outstanding 2,806,854 1,530,064 4,336,918
Other liabilities 2,850,030 1,011,848 3,861,878
Total liabilities 5,656,884 2,541,912 8,198,796
Net assets:
Invested in capital assets, net of related debt 17,354,465 5,473,625 22,828,090
Restricted 1,203,523 175,783 1,379,306
Unrestricted 16,804,724 7,758,623 24,563,347
Total net assets $35,362,712 $13,408,031 $48,770,743
A portion of the of the City of Columbia Heights' net assets represents resources that are
subject to external restrictions on how they may be used. The remaining balance of
unrestricted net assets ($24,563,347) may be used to meet the City's ongoing obligations to
citizens and creditors.
At the end of the current fiscal year, the City of Columbia Heights is able to report positive
balances in all three categories of net assets, both for the government as a whole, as well as
for its separate governmental and business-type activities.
27
Management's Discussion and Analysis
Governmental activities
Governmental activities increased the City of Columbia Heights' net assets by $6,006,494,
accounting for 93% of the total growth in net assets. Key elements of this increase are as
follows: .
City of Columbia Heights' Changes in Net Assets
Governmental Business-Type
Activities Activities Total
Revenues:
Program revenues:
Charges for services $1,788,842 $10,917,906 $12,706,748
Operating grants and contributions 1,218,659 53,978 1,272,637
Capital grants and contributions 4,510,229 130,339 4,640,568
General revenues:
Property taxes 4,341,972 4,341,972
Other taxes 798,446 798,446
Grants and contributions not
restricted to specific programs 3,275,417 3,275,417
Unrestricted investment earnings 1,201,447 375,624 1,577,071
Gain on disposal of capital assets 6,454 6,454
Total revenues 17,141,466 11,477,847 28,619,313
Expenses:
General government 1,915,920 1,915,920
Public safety 3,920,746 3,920,746
Public works 1,659,152 1,659,152
Culture and recreation 2,018,571 2,018,571
Community development 1,679,107 1,679,107
Interest on long-term debt 575,712 575,712
Water 1,561,071 1,561,071
Sewer 1,058,721 1,058,721
Refuse I ,271 ,961 1,271,961
Storm sewer 162,499 162,499
Liquor 6,343,775 6,343,775
Total expenses 11,769,208 10,398,027 22,167,235
Increase in net assets before transfers 5,372,258 1,079,820 6,452,078
Transfers 634,236 (634,236)
Increase in net assets 6,006,494 445,584 6,452,078
Net assets - beginning 29,356,218 12,962,447 42,318,665
Net assets - ending $35,362,712 $13,408,03 I $48,770,7 43
28
Management's Discussion and Analysis
Below are specific graphs providing comparisons of the governmental activities revenues and
expenditures:
Governmental Activities - Revenues
Grants and
contributions not
restricted to specific
programs
19%
Unrestricted
investment earnings
7%
Charges for services
10%
Operating grants and
contributio ns
7%
Other taxes
5%
Capital grants and
contributions
27%
Property taxes
25%
Governmental Activities - Expenses
Community
development
14%
Interest on long-term
debt
5%
General government
16%
Culture and recreation
17%
Public works
14%
Public safety
34%
29
Management's Discussion and Analysis
Business-Type Activities
Business-type activities increased net assets by $445,584 accounting for 7% of the City of
Columbia Heights' growth in net assets. Below are graphs showing the business-type
activities revenue and expense comparisons:
Business-Type Activities - Revenues
Capital grants and
contributions
1%
Unrestricted
investment earnings
3%
Charges for services
96%
Business-Type Activities - Expenses
Water
15%
Liquor
61%
Sanitary sewer
10%
Refuse
12%
Storm sewer
2%
30
Management's Discussion and Analysis
Financial Analvsis of the Government's Funds
As noted earlier, the City of Columbia Heights uses fund accounting to ensure and
demonstrate compliance with finance-related legal requirements.
Governmental Funds. The focus of the City of Columbia Heights' governmental funds is to
provide information on near-term inflows, outflows, and balances of spendable resources.
Such information is useful in assessing the City of Columbia Heights' financing
requirements. In particular, unreserved fund balance may serve as a useful measure of a
government's net resources available for spending at the end of the fiscal year.
At the end of the current fiscal year, the City of Columbia Heights' governmental funds
reported combined ending fund balances of$17,948,302. Approximately 94 percent of this
total amount ($16,982,832) constitutes unreserved fund balance. The remainder of the fund
balance ($965,470) is reserved because it has already been committed 1) to provide for
prepaid items ($18,813), 2) to provide for real estate held for resale ($165,836), 3) for grant
restricted program expenditures ($780,821).
The general fund is the chief operating fund of the City of Columbia Heights. At the end of
the current year, the fund balance decreased in total by $381,770 in 2002. The revenues
exceeded the expenditures at year-end by $879,754. The City Council authorized a transfer
of funds to the capital improvements - general government buildings fund, thus reducing the
fund balance.
The Anoka County CDBG fund decreased in total by $38,624 due to the purchase of several
development properties during 2002.
The municipal state aid street fund decreased by $1,030,591 due to the Central A venue
streetscape project.
The Sheffield tax increment financing redevelopment fund decreased by $490,518 due to the
separation of the Sheffield capital fund and the Sheffield tax increment financing
redevelopment fund.
The capital improvements general government buildings fund increased by $1,463,563 due
predominately to the transfers from the general fund for future capital expenditures.
The capital equipment replacement general government fund increased by $510,983 due
partially to investment income and to transfers from the police/fire contingency funds.
The capital improvements PIR fund increased by $231,438 due to the funding of closed city
projects.
The non major special revenue funds decreased by $ 1,325,641 for 2002 due in part to the
transfers to the capital improvements development fund for redevelopment.
31
Management's Discussion and Analysis
The debt service funds decreased by $365,280 due to the debt service payments exceeding
the tax increment revenues.
The capital project funds increased overall by $1,909,360 due to the funding of future capital
improvements by transfers from the general and special revenue funds.
Proprietary funds. The City of Columbia Heights' proprietary funds provide the same type
of information found in the government-wide financial statements, but in more detaiL
The unrestricted net assets in the respective proprietary funds are water ($241,345), sanitary
sewer $3,771,350, refuse $704,659, storm sewer $198,206 and liquor $2,859,178. The
sanitary sewer, storm sewer and liquor funds had increases in net assets in 2002 of$202,455,
$139,462 and $412,886 respectively. The water and refuse funds had decreases in net assets
of$275,477 and $125,611 respectively.
Bud2etarv Hie:hlie:hts
General Fund
Differences between the original budget and the final amended budget are relatively minor
($31,562) and can be briefly summarized as increases allocated to the police department for
police protection services provided to entities outside of the City.
This increased budget amount was funded out of increases in police charges for services.
Caoital Asset and Debt Administration
Capital assets. The City of Columbia Heights' investment in capital assets for its
governmental and business type activities as of December 31,2002, amounts to $25,220,996
(net of accumulated depreciation). This investment in capital assets includes land, buildings,
improvements other than buildings, office furniture and fixtures, machinery and equipment,
infrastructure and construction in progress.
Major capital asset events during the current fiscal year included the following:
@I Construction continued on the Central A venue project, construction in
progress as of the close of the year had reached $4,370,464.
oZone 5, street rehabilitation was completed and closed in 2002, the total
cost was $1,455,456.
ED Construction on Zone 6, street rehabilitation continued throughout 2002,
the construction in progress as of the close of the year had reached
$1,282,862.
32
Management's Discussion and Analysis
City of Columbia Heights' Capital Assets
(Net of Depreciation)
Infra<itructurel Internal
Beginning Constroction Service Used Ending
Primary (iQve~nt Balance In Progress Pr-inmily Additioos Deleti ons Adj us1:In'.nts Balance
Gov~ntaJ Activities:
llmd $3,8511,053 $ - $ - $ .. $ - ($773,367) $3,082,686
Bui]dings and structure;; 8,741.782 - 371,383 259,358 - 781,114 10,153,637
Irrpmm"I:I1ts 3,594,858 - 119,847 371,593 - (1,108,902) 2,977,3%
Officc furniture and fixtures .. .. - 24,674 - 228,778 253,452
Machinery and cquipnUlt 7,158,117 .. 77,044 831,730 6, ()(){) (3,615,878) 4,445,013
Infrastructure - 8,182,009 - 1,021,254 .. - 9,203,263
Construction ill progress - 2,927,422 - 5,303,029 2,531,231 - 5,699,220
Total capital a=ts 23,350,810 11,109,431 568,274 7,811,638 2,537,231 (4,488,255) 35,814,667
Less accwnuated dq1fcciation:
ACCUIn.llated dep-eciation 16,512,127 0 408,455 !:G4,620 0 0 17,755,202
Go~mnenrnl acitivities
capital as&ts -net 6,IG8,683 11,109,431 159,819 6,977,0]8 2,537,231 ( 4,488,255) 18,059,465
Business-Type Activities:
llmd 86,169 - - 254,724 .. - 340,893
Buildings and structures 707,861 - - - - (47,116) 660,745
hqJfO\1;:Il-ents 10,15\,\ 84 - - 523,522 - (lO3,940) 10,570,766
Office furniture and fixtures ] 35,778 - - - - (54,764) 8],014
Machinery and equipnUlt 1,242,562 - 26,140 .. - (230,703) 1,037,999
Construction in progress 293,750 - - 527,049 782,893 - 37,906
Totm capirnl assets 12,617,304 0 26,140 1,305,295 782,H93 (43!i,523) 12,729,323
l..L><;.~ accwl1.llatcd depreciation:
Accwnlatcd dcprt.'Ciation 5,198,727 0 18,737 350,328 0 0 5,567,792
Bll'iincss-tyr.c acitivitics
capital asset'i -IlL't 7,418,577 0 7,403 954,967 782,893 {436,523} 7,16 \,531
Total capital as.<:cts - net $14,257,260 $11,109,431 $167,222 $7,931,985 $3,320,] 24 ($4,924,778) $25,220,996
Additional information on the City of Columbia Heights' capital assets can be found in Note
4.
33
Management's Discussion and Analysis
Long-term debt. At the end of the current fiscal year, the City of Columbia Heights had
total long-term debt outstanding of $4,363,206, a decrease of $891 ,515 from 2002. $705,000
is for general obligation improvement debt supported in part by special assessments. An
additional $2,008,206 of general obligation tax increment debt financed the City's economic
development program, and $1,650,000 of general obligation utility revenue bonds financed
utility improvements.
In addition, there is long-term debt in the amount of $631,574 for compensated absences.
City of Columbia Heights' Outstanding Debt
General Obligation Improvement Bonds, General Obligation Tax Increment Bonds, Long-
Term Notes and Compensated Absences
General Obligation I mprovement Bonds
General Obligation Tax Increment Bonds
Revenue Bonds
Compensated absences
Total
Governmental
Activities
$705,000
2,008,206
Business-Type
Activities
$
571,566
$3,284,772
1,650,000
60,008
$1,710,008
Total
$705,000
2,008,206
1,650,000
631,574
$4,994,780
The City of Columbia Heights maintains an A 1 rating from Moody's.
State statute limits the amount of general obligation debt a Minnesota city may issue to 2% of
total Estimated Market Value. The current debt limitation for the City of Columbia Heights
is $15,506,730. Only $2,355,000 of the City's outstanding debt is counted within the
statutory limitation.
Additional information on the City of Columbia Heights' long-term debt can be found in note
7 on pages 75-79 of this report.
Economic Factors and Next Year's Budgets and Rates
The unemployment rate for the City of Columbia Heights is currently 4.4 percent, which is
an increase from a rate of 3.4 percent a year ago. This compares to the state's average
unemployment rate of 4.4 percent and the national average rate of 5.8 percent.
Inflationary trends in the region compare favorab ly to national trends.
All of these factors were considered in preparing the City of Columbia Heights' budget for
the 2003 fiscal year.
34
Management's Discussion and Analysis
Requests for information. This financial report is designed to provide a general overview
of the City of Columbia Heights' finances for all those with an interest in the government's
finances. Questions concerning any of the information provided in this report or requests for
additional financial information should be addressed to the City of Columbia Heights-
Finance Department, 590 40th Avenue NE, Columbia Heights, Minnesota 55421-3878.
35
36
BASIC FINANCIAL STATEMENTS
37
38
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STATEMENT OF NET ASSETS
December 31,2002
Statement 1
Primary Government
Governmental Business- Type
Assets Activities Activities Total
Current assets:
Cash and cash equivalents $20,524,203 S5,924,909 $26,449,112
Receivables:
Accounts (net of allowance for uncollectables) 111,361 864,343 975,704
Special assessments 1,186,193 1,186,193
Taxes 122,776 122,776
Interest 210,032 63,896 273,928
Loans 10,433 10,433
Due fTOm other governmental units 811,881 38,521 850,402
Internal balances (505,133) 505,133
Prepayments 31 ,290 31 ,2 90
Inventory, at cost 66,359 1,191,527 J,257,886
Real estate held for resale 390,736 390,736
Total current assets 22,960,131 8,588,329 31,548,460
Noncurrent assets:
Due from other governmental units 200,083 200,083
Capital assets:
Land 3,082,686 340,893 3,423,579
Buildings 10,153,637 660,745 10,814,382
Improvements other than buildings 2,977,396 c 10,570,766 13,548,162
Office furniture and fixtures 253,452/ 81,014 334,466
Machinery and equipment 4,445,013 1,037,999 5,483,012
Infrastructure 9,203,263 9,203,263
Construction in process 5,699,220 37,906 5,737,126
Total capital assets 35,814,667 12,729,323 48,543,990
Less: accwnulated depreciation (17,755,202) (5,567,792) (23,322,994)
Total capital assets (net of accumulated depreciation) 18,059,465 7,161,531 25,220,996
Total noncurrent assets 18,059,465 7,361,614 25,421,079
Total assets 41,019,596 15,949,943 56,969,539
Liabilities
Current liabilities:
Accounts payable 1,667,119 464,755 2,131,874
Accrued salaries and withholdings payable 104,673 18,386 123,059
Contracts payable - retained percentage 209,887 209,887
Due to other governmental units 142,298 315,611 457,909
Unearned revenue 28,017 28,017
Accrued interest payable 193,614 27,602 221,216
Deposits 25,780 3,744 29,524
Compensated absences payable - current 724 1,806 2,530
Bonds payable - current 477,918 180,000 657,9J 8
Total current liabilities 2,850,030 1,0 II ,904 3,861,934
Noncurrent liabilities:
Compensated absences payable - noncurrent 571,566 60,008 631,574
Bonds payable - noncurrent 2,235,288 1,470,000 3,705,288
Total noncurrent liabilities 2,806,854 1,530,008 4,336,862
TotalliabiIities 5,656,884 2,541,912 8,198,796
Net Assets
Invested in capital assets, net of related debt 17,354,465 6,480,071 23,834,536
Restricted for:
Debt service 175,783 175,783
Public safety 704,960 704,960
Culture and recreation 49,487 49,487
Community development 449,076 449,076
Unrestricted 16,804,724 6,752,177 23,556,901
Total net assets $3) ,36l, III $13,40~,031 $4~,770,74::;
The notes to the financial statements are an integral part of this statement.
39
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STATEMENT OF ACTIVITIES
For The Year Ended December 31, 2002
Functions/Programs
Expenses
Primary government:
Government activities:
General government
Public safety
Public works
Culture and recreation
Community development
Interest on long-term debt
Total government acti vities
$1,915,920
3,920,746
1,659,152
2,018,57l
1,679,107
575,712
11,769,208
Business-type activities:
Water
Sewer
Refuse
Storm sewer
Liquor
Total business-type activities
1,561,071
1,058,721
1,271,961
162,499
6,343,775
10,398,027
Total primary government
$22,167,235
The notes to the financial statements are an integral part of this statement.
40
Charges For
Services
$594,983
290,465
168,608
233,498
501,288
1,788,842
1,391,669
1,220,936
1,248,982
172,975
6,883,344
10,917,906
$12,706,748
Statement 2
Program Revenues
Operating
Grants and
Contributions
Capital
Grants and
Contributions
Governmental
Activities
Net (Expense) Revenue and
Changes in Net Assets
Primary Government
B llsiness~ Type
Activities
Total
$2,688 $ ($1,318,249) $ ($l,318,249)
387,828 (3,242,453) (3,242,453)
161,384 4,043,856 2,714,696 2,714,696
l40,938 (1,644,135) (1,644,135)
525,821 466,373 (185,625) (185,625)
(575,712) (575,712)
1,218,659 4,510,229 (4,251,478) 0 (4,251,4 78)
(169,402) (169,402)
198 162,413 162,413
53,780 30,80 I 30,801
! 30,339 140,815 140,815
539,569 539,569
53,978 130,339 0 704,196 704,196
$1,272,637 $4,640,568 ($4,251,478) $704,196 ($3,547,282)
General revenues:
Property taxes $4,341,972 $ $4,341,972
Tax increment collections 798,446 798,446
Grants and contributions not
restricted to specific programs 3,275,417 3,275,417
Unrestricted investment earnings 1,201,447 375,624 1,577.071
Gain (loss) on disposal of capital asset 6,454 6,454
Transfers 634,236 (634,236)
Total general revenues and transfers 10,257,972 (258,612) 9,999,360
Change in net assets 6,006,494 445,584 6,452,078
Net assets ~ beginning 29,356,218 12,962,447 42,318,665
Net assets - ending $35,362,712 $13,408,031 $48,770,743
The notes to the financial statements are an integral part of this statement.
41
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BALANCE SHEET
GOVERNMENTAL FUNDS
December 31, 2002
Municipal
General Anoka County State Aid
Assets Flll1d CDBG Street Fund
Cash and investments $3,167,454 $ - $193,991
Receivables:
Accounts 11,817 49,004
Special assessments
Taxes I OS ,368
Interest 59,086
Loans
Due from other governmental units 64,111 239,393 226,919
lnterfund receivable 437,580
Prepayments 14,657
Real estate held for resale 224,900
Total assets $3,860,073 $464,293 $469,914
Liabilities and Fund Balances
Liabilities:
Accounts payable $79,980 $ - $1,038,128
Accrued salaries and withholdings payable 89,6]9 206
Contracts payable - retained percentage 155,253
Due to other governmental units 97,227 2,031
Interfimd payable 263,710
Deferred revenue 74,841 224,900
Deposits 2,800 1,000
Total liabilities 344,467 489,610 1,195,618
Fund balances:
Reserved:
Reserved for prepayments 14,657
Reserved for real estate held tor resale
Reserved for program expendi tures
Unreserved, reported in:
General fund 3,500,949
Special revenue funds (25,317)
Debt service funds
Capital projects fund (725,704)
Total fund balances 3,515,606 (25,317) (725,704)
Total liabilities and flmd balance $3,860,073 S464,293 S469,914
The notes to the financial statements are an integral part of this statement
42
Statement 3
$1,482 $2,991,038 $4,554,326 $1,209,370
$ - $ $485 $ -
2,427
13 53,62 1
492,000 155,321
1,184,427
492,000 13 485 1,395,796
Amounts reported for governmental activities in the statement of net assets are different because:
Capital assets used in governmental activities are not financial resources and, therefore, are not
reported in the funds.
Other long-term assets are not available to pay for current-period expenditures and, therefore, are
deferred in the funds.
Internal service funds are used by management to charge the costs of garage, energy management
data processing, insurance and compensated absences to individual funds. With the exception
of the data processing fund which is a business-type fund, the assets and liabilities of the internal
service funds are included in the governmental activities in the statement of net assets.
Long-term liabilities, including bonds payable, are not due and payable in the current period and
therefore, are not reported in the funds.
Sheffield
TIF
Redevelopment
$585
Capital
Improvements
General Govt
Buildings
$2,973,323
897
17,715
( 490,518)
(490,518)
$1,482
2,991,025
2,991,025
$2,991,038
Capital
Equipment
Replacement
General Govt
$4,510,277
Capital
Improvements
PIR Fund
$ -
1,186,193
Other Total
Governmental Governmental
Funds Funds
$8,448,550 $19,294,180
48,087 108,908
1,186,193
16,511 122,776
83,525 204,375
10,433 10,433
258,281 811,881
210,136 647,716
4,156 18,813
165,836 390,736
$9,245,515 $22,796,01 [
$538,230 $1,656,823
11,027 103,279
1,000 209,887
43,040 142,298
263,685 1,174,716
50,758 1,534,926
21,980 25,780
929,720 4,847,709
4,156 18,813
165,836 165,836
780,821 780,82 ]
3,500,949
380,943 355,626
1,187,646 [ ,187,646
5,796,393 11,938,611
8,315,795 17,948,302
$9,245,515
44,049
23,177
4,553,841
4,553,841
$4,554,326
(186,426 )
(186,426 )
$1,209,370
[ 8,059,465
1,506,909
754,856
(2,906,820)
$35,362,712
111e notes to the financial statements are an integral part of this statement.
43
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
For The Year Ended December 31,2002
Municipal
General Anoka County State Aid
Fund CDBG Street Fund
Revenues:
Taxes S3,534,854 $ $ -
Tax increment collections
Spccial assessments
Licenses and permits 277,924
Intergovernmental 3,446,083 383,183 2,956,507
Charges for scrvices 414,739
Fines and forfeitures 84,346
Investment income:
Interest and dividends 178,819
Change in fair valuc 68,523
Othcr rcvenues 18,357 55,998
Total revenues 8,123,645 383,183 3,012,505
Expenditures:
Current:
General government 1,575,505
Public safety 3,380,893
Public works 1,074,477 46,648
Culture and recreation 1,213,016
Community development 415,894
Capital outlay;
General government
Public safety
Public works 3,939,613
Culture and rccreation
Corrununity development
Debt service:
Principal retirement
Interest and fiscal charges
Miscellaneous
Developer incentives
Contractual services
Total expenditures 7,243,891 415,894 3,986,261
Revenues over (under) expenditures 879,754 (32,711) (973,756)
Other financing sourCeS (uses):
Transfers in 670,769 36,241
Transfers out (1,932,293 ) (5,913) (93,076)
Reclassification of prior years costs
Total other financing sources (uses) (1,261,524) (5,913) (56,835)
Net change in fund balance (381,770) (38,624) (1,030,591)
Fund balance - beginning 3,897,376 13,307 304,887
Fund balance - ending $3,515,606 ($25,317 ) ($725,704)
The notes to the financial statements are an intregral part of this statement.
44
Statement 4
Capital Capital
Sheffield Improvements Equipment Capital Other Total
TlF General GO\-t Replacement Improvements Governmental Governmental
Redevelopment Buildings General Govt PIR Fund Funds Funds
$ - 1) - $ - 1) - $809,663 :b4,344,517
38,692 760,524 799,216
597,380 597,380
277,924
6,221 10,000 254,890 940,108 7,996,992
752,137 1,166,876
84,346
- 83,594 107,863 394,153 964,429
20,544 51,085 96,866 237,018
12,005 6,090 80,774 154,547 327,771
44,913 126,143 265,038 933,044 3,907,998 16,796,469
8,521 292,970 1,876,996
448,285 3,829,178
41,871 1,162,996
684,674 1,897,690
138 1,062,488 1,478,520
20,778 20,778
54,057 70,591 124,648
1,356,588 5,296,201
26,610 26,610
257,425 257,425
716,515 716,515
530,985 530,985
30,237 30,237
104,258 104,258
66,885 66,885
138 20,778 62,578 1,398,459 4,291,923 17,419,922
44,775 105,365 202,460 (465,415) (383,925) (623,453 )
1,358, J 98 388,057 322,320 3,636,964 11,412,549
(535,293 ) (79,534) (70,721) (3,034,600) (5,751,430)
445,254 445,254
(535,293 ) 1,358,198 308,523 696,853 602,364 1,106,373
(490,518) 1,463,563 510,983 231,438 218,439 482,920
1,527,462 4,042,858 (417,864) 8,097,356 17,465,382
($490,518) $2,991,025 $4,553,84] ($186,426) $8,315,795 SI7,948,302
The notes to the financial statements are an intregral part of this statement.
45
46
CITY OF COLUl\1BIA HEIGHTS, MINNESOTA
RECONCILIATION OF THE STATEMENT OF REVENUES,
EXPENDITURES, AND CHANGES IN FUND BALANCES OF
GOVERNMENTAL FUNDS TO THE STATEIvIENT OF ACTIVITIES
For The Year Ended December 31, 2002
Statement 5
Amounts reported for governmental activities in the
statement of activities (Statement 4) are different because:
Net changes in fund balances - total governmental funds (Statement 4)
$482,920
Governmental funds report capital outlays as expenditures. However, in the
statement of activities the cost of those assets is allocated over their
estimated useful lives and repOlted as depreciation expense. This is the
amount by which capital outlays exceeded depreciation in the current
period.
4,445,788
The effect of sales involving capital assets are to decrease net assets
(6,000)
Revenues in the statement of activities that do not provide current financial resources
are not reported as revenues in the funds.
306,358
The issuance of long-term debt (e.g., bonds, leases) provides current financial resources
to governmental funds, while the repayment of the principal of long-term debt consumes
the current financial resources of governmental funds. Neither transaction, however, has
any effect on net assets. This amount is the net effect of these differences in the treatment
of long-term debt and related items.
716,515
Some expenses reported in the statement of activities do not require the use of current
financial resources and, therefore, are not reported as expenditures in governmental funds.
( 14,490)
Internal service funds are used by management to charge the costs of central garage, data
processing, insurance, and compensated absences to individual funds.
The net revenue of certain activities of internal service funds are reported with
governmental activities
75,403
Change in net assets of governmental activities (Statement 2)
$6,006,494
The notes to the financial statements are an intregral part of this statement.
47
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STATEMENT OF FUND NET ASSETS
PROPRIETARY FUNDS
December 31, 2002
Assets
Current assets:
Cash and cash equivalents
Receivables:
Accounts (net of allowance for uncollectables)
Interest
Due from other governmental units
Interftmd receivable
Prepayments
Inventory, at cost
Total cw-rent assets
Noncurrent assets:
Due from other governmental units
Capital assets:
Land
Buildings
Improvements other than buildings
Office furniture and fixtures
Machinery and equipment
Construction in process
Total capital assets
Less: accumulated depreciation
Total capital assets (net of accumulated depreciation)
Total noncurrent assets
Total assets
Liabilities
Current liabilities:
Accounts payable
Accrued salaries and withholdings payable
Due to other governmental units
Due to other funds
Accrued interest payable
Deposi ts
Compensated absences payable - current
Bonds payable - current
Total current liabilities
Noncurrent liabilities:
Compensated absences payable - noncurrent
Bonds payable - noncurrent
Total noncurrent liabilities
Total liabilities
Net Assets
Invested in capital assets, net ofrelated debt
Restricted for debt service
Unrestricted
Water Sewer
$39,923 $2,679,905
283,783 263,948
6,668 29,389
1,160
678,675 623,404
2,864
1,013,073 3,596,646
200,083
45,223 36,586
447,305 45,201
5,550,711 4,153,263
25,259 40,964
206,972 418,383
5
6,275,470 4,694,402
(2,291,954) (2,678,294)
3,983,516 2,016,108
3,983,516 2,216,191
4,996,589 5,812,837
3,702 4,763
3,044 2,734
256,999
678,675
14,420 547
3,744
385 385
94,032 3,568
1,055,001 11,997
12,791 12,791
767,988 29,136
780,779 41 ,927
1,835,780 53,924
3,12],496 1,983,399
280,658 4,164
(241,345) 3,771,350
$3,160,809 $5,758,913
Total net assets
The notes to the financial statements are an intregral part of this statement.
48
Statement 6
Business-Type Activities - Enterprise Funds Total
Total Internal Service Proprietary
Refuse Storm Sewer Liquor Enterprise Funds Funds Funds
$605,231 $107,676 $1,983,131 $5,415,866 $1,739,066 $7,154,932
280,375 36,237 864,343 2,453 866,796
6,772 1,675 19, II 0 63,614 5,939 69,553
20,382 14,955 2,024 38,521 38,521
1,302,079 1,302,079
12,477 12,477
1,188,663 1,191,527 66,359 1,257,886
912,760 160,543 3,192,928 8,875,950 1,826,294 10,702,244
200,083 200,083
254,724 4,360 340,893 340,893
6,000 162,239 660,745 371,383 1,032,128
11,566 774,028 81,198 10,570,766 119,847 10,690,613
14,791 81,014 81,014
97,124 289,381 1,011,860 103,183 1,115,043
37,90 I 37,906 37,906
114,690 1,066,653 551,969 12,703,184 594,413 13,297,597
(40,961 ) (53,360) (484,486 ) (5,549,055) (427,192) (5,976,247)
73,729 1,013,293 67,483 7,154,129 167,221 7,321,350
73,729 1,013,293 67,483 7,354,212 167,221 7,521,433
986,489 1,173,836 3,260,411 16,230,162 1,993,515 18,223,677
208,101 169 234,286 451,021 24,030 475,051
69 10,617 16,464 3,316 19,780
58,612 315,611 315,611
96,404 775,079 775,079
12,635 27,602 27,602
3,744 3,744
883 1,653 877 2,530
82,400 180,000 180,000
208, I 01 191,677 304,398 1,771,174 28,223 1,799,397
29,352 54,934 576,640 631,574
672,876 ] ,4 70,000 1,4 70,000
0 672,876 29,352 1,524,934 576,640 2, I 0 I ,574
208,101 864,553 333,750 3,296,108 604,863 3,900,971
73,729 220,116 67,483 5,466,223 167,221 5,633,444
(109,039) 175,783 175,783
704,659 198,206 2,859,178 7,292,048 1,221,431 8,513,4 79
$778,388 $309,283 $2,926,661 12,934,054 $1,388,652 $14,322,706
Some amounts reported for business-type activities in the statement
of net assets are different because certain internal service fund
assets and liabilities are included with business-type activities. 473,977
Net assets of business-type activities $13,408,031
The notes to the financial statements are an ITItregraJ part of this statement.
49
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS
PROPRIETARY FUNDS
For The Year Ended December 31, 2002
Water Sewer
Operating revenues:
Charges for serviees S64,891 51,204,112
Charges for sales 1,326,721
Total operating revenues 1,391,612 1,204,112
Operating expenses:
Costs of sales, services and goods sold 1,389,858 950,680
Operating expense
Depreciation 161,970 130,073
Total operating expenses 1,551,828 1,080,753
Net income (loss) from operations ( 160,216) 123,359
Nonoperating revenues (expenses):
Investment income:
Interest and dividends 3 1,467 I 38,688
Change in fair value 7,733 34,083
Intergovernmental 198
Miscellaneous revenues 57 16,824
Interest and fiscal charges (35,152) (l ,333)
Miscellaneous expenses
Total nonoperating revenues (expenses) 4,105 188,460
Net income (loss) before transfers (156,111) 311,819
Transfers in 309,358 250,965
Transfers out (428,724) (360,329)
Total transfers (119,366) (109,364)
Change in net assets (275,477) 202,455
Total net assets - beginning, as previously stated 3,4 75,253 5,589,809
Change in accounting principle (38,967) (33,351 )
Total net assets -beginning, as restated 3,436,286 5,556,458
Total net assets - ending $3,160,809 55,758,913
The notes to the financial statements are an intregral part of this statement.
50
Statement 7
Business-Type Activities - Enterprise Funds Total
Total Internal Service Proprietary
Refuse Storm Sewer Liquor Enterprise Fnnds Funds Funds
$1,247,692 $172,975 $ $2,689,670 $820,297 $3,509,967
6,857,307 8,184,028 . 57,543 8,241,571
1,247,692 172,975 6,857,307 10,873,698 877,840 11,751,538
1,279,462 98,905 5,254,598 8,973,503 919,142 9,892,645
1,093,38 ] 1,093,381 33,002 ],126,383
11,169 33,988 12,929 350,129 46,224 396,353
1,290,631 132,893 6,360,908 10,417,0]3 998,368 11,415,381
(42,939) 40,082 496,399 456,685 (120,528) 336,157
31,956 7,899 90,180 300,190 28,032 328,222
7,854 1,941 22,163 73,774 6,888 80,662
53,780 130,339 ] 84,31 7 184,317
1,290 26,037 44,208 3,022 47,230
(30,799) (67,284) (67,284)
(3,939) (3,939) (3,939)
94,880 109,380 134,44 I 531,266 37,942 569,208
51,94] ] 49,462 630,840 987,951 (82,586) 905,365
447,410 1,007,733 314,000 ],321,733
( 177,552) (457,410) (217,954) (1,64],969) (340,883 ) (1,982,852)
(177,552) (10,000) (217,954) (634,236) (26,883 ) (661,119)
(125,61/ ) 139,462 412,886 353,715 (l 09,469) 244,246
905,521 174,208 1,524,335 12,669,126 1,554,356 14,223,482
(1,522) (4,387) (10,560) (88,787) (56,235 ) (145,022)
903,999 169,821 2,513,775 12,580,339 1,498,121 14,078,460
$778,388 $309,283 $2,926,661 ] 2,934,054 $],388,652 $14,322,706
Some amounts reported for business-type activities
in the statement of activities are different because
the net revenue (expense) of certain internal service
funds is reported with business-type activities 473,977
Net assets of business-type activities $13,408,031
The notes to the financial statements are an intregral part of this statement.
51
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
For The Y car Ended December 31, 2002
Water
Cash flows from operating activities:
Cash received from customers
Cash received from interfund services provided
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Miscellaneous expenses
Net cash flows from operating activities
Cash tlows from noncapita[ financing activities:
Transfers in
Transfers out
Net cash flows from nOTIcapital financing activities
Cash flows from capital and related financing activities:
Acquisition of capital assets
Disposition of capital assets
Principal payments - bonds
Proceeds of capital grants and contributions
Interest and tiscal charges
Net cash flows from capital and related financing activities
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
Net increase (dccrease) in cash and cash equivalents
Cash and cash eq uiva tents - January I
Cash and cash equivalents - Dccember 3]
Reconciliation ofopcrating income (loss) to
net eash flows from operating activitics
Operating income ([ass)
Adjustmcnts to reconcile operating income (1oss) to net
cash flows from operating activities:
Miscellaneous revenues
Miscellaneous expenses
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in due from other governmental units
(Increase) decrease in intertimd receivables
(Increase) decrease in prepaymcnts
(Increase) decrease in inventory, at cost
Increase (dcerease) in accounts payable
Increase (dccrease) in accrued
salaries and wlthholdings payable
Increase (decrease) in contracts payable-retained percentage
Increase (deercase) in due to other governmental units
Increase (decrease) in interfund payables
Increase (decrease) in eompcnsatcd abscnees payable
Total adjustments
Net cash flows from operating activities
$1,203,867
(847,327)
(248,047)
57
108,550
309,358
(428,724)
( 119,366)
(209,717)
21,376
(91,426)
(36,473)
(3 I 6,240)
36,456
7,733
44,189
(282,867)
322,790
$39,923
($160,216)
161,970
1,755
( 1,1(0)
( 188,340)
1,844
[ ,053
(11,209)
] 01 ,280
188,340
13,176
268,766
$108,550
The notes to the financial statements arc an intregral part of this statement
52
Sewer
$1,169,406
(785,058)
(158,940)
17,022
242,430
250,965
(360,329)
(109,364)
(209,516)
( 3,469)
(1,383)
(214,368)
138,398
34,083
172,481
91,179
2,588,726
S2,679,905
$123,359
57
17,022
130,073
8,257
28,878
(71,841)
3.986
(l0,480)
13,170
119,071
$242,430
Statemeilt 8
Business-Type Enterprise Funds
Total Total
Total Internal Service Proprietary
Refuse Storm Sewer Liquor Enterprise Funds Funds Funds
$1,248,343 $158,000 $7,025,895 SI0,805,511 $ $10,805,511
915,570 915,570
(1,172,974) 20,009 (5,865,191) (8,650,541 ) (6]0,471) (9,261,012)
(581 ) (54,452) (671,379) (1,133,399) (276,006) (1,409,405)
55,070 26,037 98,186 3,022 101,208
(3,939) (3,939) (3,939)
129,858 123,557 511,423 1,115,818 32,1 ]5 1,147,933
447,410 1,007,733 314,000 1,321,733
( 177,552) (457,410) (217,954) (1,641,969) (340,883 ) (1,982,852)
(177,552) (10,000) (217,954) (634,236) (26,883) (661,119)
( 124,548) (543,781 ) (543,781 )
. 21,376 21,376
(80,105) (] 75,000) ( 175,000)
130,339 ]30,339 130,339
(31,956) (69,812) (69,812)
0 (] 06,270) 0 (636,878) (636,878)
34,946 12,765 92,306 314,871 44,601 359,472
7,854 1,941 22,163 73,774 6,888 80,662
42,800 14,706 114,469 :\88,645 5\,489 440,134
(4,894) 2],993 407,938 233,349 56,72\ 290,070
610,125 85,683 1,575,193 5,182,517 1,682,345 6.864,862
$605,231 S107,676 SI,983,131 $5,415,866 $1,739,066 S7,154,932
($42,939) . $40,082 $496,399 S456,685 ($120,528) $336,157
55,070 26,03 7 98,186 3,022 101,208
(3,939) (3,939) (3,939)
11,169 33,988 J2,929 350, I 29 46,224 396,353
3,271 (20) 13,263 178 13,441
(2,620) (14,955) (412) 9,731 9,73 ]
169,000 (91,18] ) (91,18 J)
71,799 7 I ,799
(286,346) (284,502) (10,249) (294,751)
J 05,907 (],156) 106,708 216,498 1,675 2] 8, 173
57 (30,013) (51,645) 37,696 ( 13,949)
(9, 175) 92,105 92,]05
65,561 253,90J 253,901
30,235 56,587 2,298 58,885
172,797 83,475 ]5,024 659,133 152,643 811,776
$129,858 $123,557 $5] 1,423 $1,115,818 $32,115 $1,147,933
The notes to the tinancial statements arc an intregral part of this statement.
53
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STATEMENT OF FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
December 31,2002
Statement 9
Assets
Cash and investments
Total assets
Liabilities
Liabilities:
Accounts payable
Due to other governmental units
Deposits
Other liabilities
Total liabilities
The notes to the financial statements are an intregrat part of this statement.
54
Total
Agency
$36,854
36,854
21,136
9,777
4,350
1,591
$36,854
CITY OF COLUMBIA HEIGHTS, lVIINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
Note 1
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The City of Columbia Heights was incorporated in 1898. The City is governed by a Council composed of
an elected mayor and four council members. The Council exercises legislative authority and determines all
matters of policy. The Manager, who is appointed by the Council, is responsible for the proper
administration of all affairs relating to the City.
The financial statements of the City of Columbia. Heights have been prepared in confornlity with generally
accepted accounting principles as applied to governmental units by the Governmental Accounting
Standards Board (GASB). The following is a summary of the significant policies.
A. FINANCIAL REPORTING ENTITY
The component units discussed below are included in the City's reporting entity because of the
significance of their operational or financial relationships with the City.
The City of Columbia Heights has two component units - the Housing and Redevelopment
Authority (HRA) and the Economic Development Authority (EDA). The HRA and the EDA are
considered component units because the governing boards are substantively the same as that of
the City and because the City is in a relationship of financial benefit or burden with each of the
entities.
The financial position and results of operations of the HRA and the EDA component units are
presented using the blended method. Blended component units, although legally separate entities,
are, in substance, part of the City's operations and as such are reported as Special Revenue Funds
and Capital Project Funds. The component units include Governmental Funds using the modified
accrual basis of accounting. Separate financial statements for the HRA and EDA are not prepared.
B. GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS
The government-wide financial statements (i.e., the statement of net assets and the statement of
changes in net assets) report information on all of the nonfiduciary activities of the primary
govemment and its component units. For the most part, the effect of interfund activity has been
removed from these statements. Govemmental activities, which normally are supported by taxes
and intergovernmental revenues, are reported separately from business-type activities, which rely
to a significant extent on fees and charges for support.
The statement of activities demonstrates the degree to which the direct expenses of a given
function or segment are offset by program revenues. Direct expenses are those that are clearly
identifiable with a specific function or segment. Program revenues include 1) charges to
customers or applicants who purchase, use, or directly benetit from goods, services, or privileges
provided by a given function or segment and 2) grants and contributions that are restricted to
meeting the operational or capital requirements of a particular function or segment. Taxes and
other items not included among program revenues are reported instead as general revenues.
55
CITY OF COLUMBIA HEIGHTS, l\1INNESOT A
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
Separate financial statements are provided for governmental funds, proprietary funds, and
fiduciary funds, even though the latter are excluded from the government-wide financial
statements. Major individual governmental funds and major individual enterprise funds are
reported as separate columns in the fund financial statements.
c. MEASUREMENT FOCUS, BASIS OF ACCOUNTING, AND FINANCIAL STATEMENT
PRESENTATION
The government-wide financial statements are reported using the economic resources
measurement focus and the accrual basis of accounting, as are the proprietary fund and fiduciary
fund financial :>tatements. Revenues are recorded when earned and expense:> are recorded when a
liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized
as revenues in the year for which they are levied. Grants and similar items are recognized as
revenue as soon as all eligibility requirements imposed by the provider have been met.
Governmental fund financial statements are reported using the current financial resources
measurement focus and the 11lod~fied accrual basis of accounting. Revenues are recognized as
soon as they are both measurable and available. Revenues are considered to be available when
they are collectible within the current period or soon enough thereafter to pay liabilities of the
current period. For this purpose, the government considers all revenues, except reimbursement
grants, to be available if they are collected within 60 days of the end of the current fiscal period.
Reimbursement grants are considered available if they are collected within one year of the end of
the current fiscal period. Expenditures generally are recorded when a liability is incurred, as
under accrual accounting. However, debt service expenditures, as well as expenditures related to
compensated absences and claims and j udgments, are recorded only when payment is due.
Property taxes, special assessments, intergovernmental revenues, charges for services and interest
associated with the current fiscal period are all considered to be sllsceptible to accrual and so have
been recognized as revenues of the cun"ent fiscal period. Only the portion of special assessments
receivable due within the current fiscal period is considered to be susceptible to accrual as
revenue of the current period. All other revenue items are considered to be measurable and
available only when cash is received by the government.
The government reports the following major governmental funds:
The generalfund is the government's primary operating fund. It accounts for all financial
resources of the general government, except those required to be accounted for in another
fund.
The Anoka County CDBC fund was established to account for the revenues and expenditures
associated with federal community development block grants and HOME funds.
The municipal state aid street Jimd is maintained according to State Statue to account for
maintenance and construction of streets of municipal state aid systems.
56
CITY OF COLUl\1IBlA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
The Sheffield tax increment financing redevelopment fund was established to separate tax
increment collections funding the redevelopment of the area of the City identified as
Sheffield neighborhood.
The capital improvements - general government buildingsfimd was established to account
for improvements to municipal buildings including the library, municipal garage and city
hall.
The capital equipment replacement - general government fund was established to account
for the replacement of capital assets as needed.
The capital improvement - P/Rfund was established to account for projects that will be fully
assessed to the affected properties.
The government reports the following major proprietary funds:
The water fimd accounts for revenue and expenses associated with water services to area
residents.
The sewer.timd accounts for revenues and expenses associated with sewer disposal within the
City.
The refuse fund accounts for revenues and expenses associated with organized collection of
refuse and recycling within the City.
The storm sewerfwzd accounts for revenues and expenses associated with storm water
disposal.
The liquorfwzd accounts for revenues and expenses associated with the operation of three
off-sale liquor stores.
Additionally, the government reports the following fund types:
Internal sen1ice funds account for central garage, energy management, data processing,
insurance, and compensated absences services provided to other departments of the
government on a cost reimbursement basis.
Agency - The pennit surcharge agencyfwzd is used to account for SAC charges and
surcharges collected for and remitted to the State of Minnesota. The escrow agenc.y fund
accounts for payroll related fees collected for other government agencies.
Private-sector standards of accounting and financial reporting issued prior to December l, 1989,
generally are followed in both the government-wide and proprietary-fund financial statements to
the extent that those standards do not conflict with or contradict guidance of the Governmental
Accounting Standards Board. Governments also have the option of following subsequent private-
57
CITY OF COLUl\'IBIA HEIGHTS, J.\1llNNESOT A
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
sector guidance for their business-type activities and enterprise funds, subject to this same
limitation. The government has elected not to follow subsequent private-sector guidance.
As a general rule the effect of interfund activity has been eliminated from the government-wide
financial statements. Exceptions to this general rule are transactions that would be treated as
revenues, expenditures or expenses if they involved external organizations, such as buying goods
and services or payments in lieu of taxes, are similarly treated when they involve other funds of
the City of Columbia Heights. Elimination of these charges would distort the direct costs and
program revenues repOlted for the various functions concerned.
Amounts reported as program revenues include 1) charges to customers or applicants for goods,
services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and
contributions, including special assessments. Internally dedicated resources are reported as
general revenues rather than as program revenues. Likewise, general revenues include all taxes.
Proprietary funds distinguish operating revenues and expenses from nonoperating items.
Operating revenues and expenses generally result from providing services and producing and
delivering goods in connection with a proprietary fund's principal ongoing operations. The
principal operating revenues of the water, sewer, refuse, storm sewer and liquor operations
enterprise funds and of the internal service funds are charges to customers for sales and services.
Operating expenses for enterprise funds and internal service funds include the cost of sales and
services, administrative expenses, and depreciation on capital assets. All revenues and expenses
not meeting this definition are reported as nonoperating revenues and expenses.
When both restricted and unrestricted resources are available for use, it is the government's policy
to use restricted resources first, then unrestricted resources as they are needed.
The City does not use encumbrance accounting.
D. BUDGETARY DATA
The City Manager submits to the City Council a proposed operating budget for the fiscal year
commencing on January I of the following year. At least one special Council meeting is
conducted to obtain public comments as required by the State Truth in Taxation Law.
The City Council annually adopts budgets prior to January 1 for the General and certain Special
Revenue Funds. The budgets are prepared by fund, function, and activity. The budgets are
adopted on a basis consistent with generally accepted accounting principles and all appropriations
lapse at the end of the budget year to the extent that they have not been expended. Total
expenditures appropriated in the budget resolution may not legally exceed the estimated revenues
available from various sources.
Formal budgetary integration is employed as a management control device during the year.
Budget revisions between functions or activities may be made by the City Manager. Budget
revisions at the fund level are authorized by the City Council in accordance with the City Charter
58
CITY OF COLUMBIA HEIGHTS, l\tIlNNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31 , 2002
at the request of the City Manager. The legal level of budgetary control is therefore at the fund
level.
The City does not use encumbrance accounting.
E. CASH AND INVESTMENTS
Cash balances from all funds of the City are pooled and invested to the ext~nt available in
authorized investments. Investments are stated at fair value, based upon quoted market prices.
Investment income is allocated to the individual funds on the basis of applicable cash balance
participation by each fund using an average of monthly beginning cash and investment balances.
The City provides temporary advances to funds that have insufficient cash balances by means of
an advance from another fund shown as interfund receivables in the advancing fund, and an
interrund payable in the fund with the deficit, until adequate resources are received. The interfund
balances are eliminated on the government-wide financial statements.
F. RECEIVABLES AND PAYABLES
During the course of operations, numerous transactions occur between individual funds for goods
provided or services rendered. Short-term interrund loans are classified as "interfund
receivables/payables." All short-term interrund receivables and payables at December 31,2002
are planned to be eliminated in 2003. Long-term interfund loans are classified as "interfund loan
receivable/payable." Any residual balances outstanding between the governmental activities and
business-type activities are reported in the government-wide financial statements as "internal
balances."
Property taxes and special assessments have been reported net of e::;timated uncollectible
accounts. (See Note I G and H) Because utility bills are considered liens on property, no
estimated uncollectible amounts are established. Uncollectible amounts are not material for other
receivables and have not been reported.
G. PROPERTY TAX REVENUE RECOGNITION
The City Council annually adopts a tax levy and certifies it to the County in December
(levy/assessment date) of each year for collection in the following year. The County is
responsible for billing and collecting all property taxes for itself, the City, the local School
District and other taxing authorities. Such taxes become a lien on January I and are recorded as
receivables by the City at that date. Real property taxes are payable (by property owners) on May
15 and October 15 of each calendar year. Personal property taxes are payable by taxpayers on
February 28 and June 30 of each year. These taxes are collected by the County and remitted to
the City on or before July 7 and December 2 of the same year. Delinquent collections for
November and December are received the following January. The City has no ability to enforce
payment of property taxes by propelty owners. The County possesses this authority.
59
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
GOVERNMENT-WIDE FINANCIAL STATEMENTS
The City recognizes property tax revenue in the period for which the taxes were levied.
Uncollectible property taxes are not material and have not been reported.
GOVERNMENT AL FUND FINANCIAL STATEMENTS
The City recognizes property tax revenue when it becomes both measurable and available to
finance expenditures of the current period. In practice, current and delinquent taxes and State
credits received by the City in July, December and January are recognized as revenue for the
current year. Taxes collected by the County by December 31 (remitted to the City the following
January) and taxes and credits not received at the year end are classified as delinquent and due
from County taxes receivable. The portion of delinquent taxes not collected by the City in
January are fully offset by deferred revenue because they are not available to finance current
expenditures.
H. SPECIAL ASSESSMENT REVENUE RECOGNITION
Special assessments are levied against benefited properties for the cost or a portion of the cost of
special assessment improvement projects in accordance with state statutes. These assessments are
collectible by the City over a term of years usually consistent with the term of the related bond
issue. Property owners are allowed to (and often do) prepay future installments without interest or
prepayment penalties.
Once a special assessment roll is adopted, the amount attributed to each parcel is a lien upon that
property until full payment is made or the amount is determined to be excessive by the City
Councilor court action. If special assessments are allowed to go delinquent, the property is
subject to tax forfeit sale. Proceeds of sales from tax forfeit properties are allocated first to the
County's costs of administering all tax forfeit properties. Pursuant to state statutes, a property
shall be subject to a tax forfeit sale after three years unless it is homesteaded, agricultural or
seasonal recreational land, in which event the property is subject to such sale after five years.
GOVERNMENT-WIDE FINANCIAL STATEMENTS
The City recognizes special assessment revenue in the period that the assessment roll was adopted
by the City Council. Uncollectible special assessments are not material and have not been
reported.
GOVERNMENTAL FUND FINANCIAL STATEMENTS
Revenue from special assessments is recognized by the City when it becomes measurable and
available to finance expenditures of the current fiscal period. In practice, current and delinquent
special assessments received by the City are recognized as revenue for the current year. Special
assessments that are collected by the County by December 31 (remitted to the City the following
January) are also recognized as revenue for the current year. All remaining delinquent, deferred
60
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31 , 2002
and special deferred assessments receivable in governmental funding are completely offset by
defelTed revenues.
I. INVENTORIES
GOVERNMENTAL FUNDS
The original cost of materials and supplies has been recorded as expenditures at the time of
purchase. These funds do not maintain material amounts of inventories. Real estate held for
resale is valued at the lower of cost or market.
PROPRIETARY FUNDS
Inventories of the Proprietary Funds are stated at cost, which approximates market, using the first-
in, first-out (FIFO) method.
J. PREPAID ITEMS
Certain payments to vendors reflect costs applicable to future accounting periods and are recorded
as prepaid items in both government-wide and fund financial statements.
K. CAPITAL ASSETS
Capital assets, which include land, buildings, improvements, office fumiture and fixtures,
machinery and equipment, and infrastructure assets (e.g., roads, bridges, sidewalks, and similar
items), are reported in the applicable governmental or business-type activities columns in the
government-wide financial statements. Capital assets are defined by the government as assets
with an initial, individual cost of more than $5,000 (amount not rounded) and an estimated useful
life in excess of one year. Such assets are recorded at historical cost or estimated historical cost if
purchased or constructed. Donated capital assets are recorded at estimated fair market value at the
date of donation.
The costs of normal maintenance and repairs that do not add to the value of the asset or materially
extend assets lives are not capitalized.
Major outlays for capital assets and improvements are capitalized as projects are constructed.
Interest incurred during the construction phase of capital assets of business-type activities is
included as part of the capitalized value of the assets constructed. For the year ended December
31,2002, no interest was capitalized in connection with construction in progress.
61
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
Property, plant, and equipment of the primary government, as well as the component units, is
depreciated using the straight line method over the following estimated useful lives:
Capital Assets
Buildings and structures
Machinery and equipment
Furniture and fixtures
Other park improvements
Streets
Distribution and collection systems
20 - 50 years
3 - 10 years
5 - I 0 years
20 - 50 years
20 - 50 years
20 - 60 years
L. COMPENSATED ABSENCES
It is the City's policy to permit employees to accumulate earned but unused vacation and sick pay
benefits. All vacation pay and one-third of sick pay is accrued when incurred in the government-
wide and proprietary fund financial statements. A liability for these amounts is reported in
governmental funds only if they have matured, for example, as a result of employee resignations
and retirements. In accordance with the provisions of Statement of Government Accounting
Standards No. 16, Accounting for Compensated Absences, no liability is recorded for non vesting
accumulating rights to receive sick pay benefits. However, a liability is recognized for that
portion of accumulating sick leave benefits that is vested as severance pay.
M. LONG-TERM OBLIGATIONS
In the government-wide financial statements and proprietary fund types in the fund financial
statements, long-term debt and other long-term obligations are reported as liabilities in the
applicable governmental activities, business-type activities, or proprietary fund type statement of
net assets. Bond premiums and discounts, as well as issuance costs, are immaterial and are
expensed in the year of bond issuance.
In the fund financial statements, governmental fund types recognize bond premiums and
discounts, as well as bond issuance costs, during the current period. The face amount of debt
issued is reported as other financing sources. Premiums received on debt issuances are reported as
other financing sources while discounts on debt issuances are reported as other financing uses.
Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as
debt service expenditures.
62
CITY OF COLUMBIA HEIGHTS, l\IllNNESOT A
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
N. FUND EQUITY
In the fund financial statements, governmental funds report reservations of fund balance for
amounts not available for appropriation or legally segregated for a specific future use. Designated
fund balances represent tentative plans for future use of financial resources.
O. INTERFUND TRANSACTIONS
Interfund services provided and used are accounted for as revenues, expenditures or expenses.
Transactions that constitute reimbursements to a fund for expenditures/expenses initially made
from it that are properly applicable to another fund, are recorded as expenditures/expenses in the
reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed.
Interfund loans are reported as an interfund loan receivable or payable which offsets the
movement of cash between funds. All other interfund transactions are reported as transfers.
P. USE OF ESTIMATES
The preparation of financial statements in accordance with generally accepted accounting
Principles (GAAP) requires management to make estimates that affect amounts reponed in the
financial statements during the reponing period. Actual results could differ from such estimates.
Q. RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL
STATEMENTS
I. EXPLANATION OF CERTAIN DIFFERENCES BETWEEN THE GOVERNMENTAL
FUND BALANCE SHEET AND THE GOVERNMENT-WIDE STATEMENT OF NET
ASSETS
The governmental fund balance sheet includes a reconciliation betweenfimd balance - total
govemmental funds and net assets - governmental activities as reponed in the government-
wide statement of net assets. One element of that reconciliation explains that "long-term
liabilities, including bonds payable, are not due and payable in the current period and
therefore are not reported in the funds." The details of this ($2,906,820) difference are as
follows:
Bonds payable
Accrued interest payable
($2,713,206)
(193,614)
Net adjustment to reduce fund balance - total governmental
funds to arrive at net assets -governmental activities.
($2,906,820)
63
CITY OF COLUlVIBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
2, EXPLANATION OF CERTAIN DIFFERENCES BETWEEN THE GOVERNMENTAL
FUND STATEMENT OF REVENUES. EXPENDITURES. AND CHANGES IN FUND
BALANCES AND THE GOVERNMENT-WIDE STATEMENT OF ACTIVITIES
The governmental fund statement of revenues, expenditures, and changes in fund balances
includes a reconciliation between net changes infwId balances - toral govemmentalfunds
and changes in net assets afgovernmental activities as reported in the government-wide
statement of activities. One element of that reconciliation explains that "Governmental funds
report capital outlays as expenditures. However, in the statement of activities the cost of
those assets is allocated over their estimated useful lives and reported as depreciation
expense," The details of this $4,445,788 difference are as follows:
Capital outlay
Depreciation expense
Net adjustment to increase net changes in fund balance - total
governmental funds to arrive at changes in net assets of
governmental activities.
$5,280,407
(834,619)
$4,445,788
Another element of that reconciliation states, "Revenues on the Statement of Activities that
do not provide current financial resources are not reported as revenucs in the funds." The
details of this $306,358 difference are as follows:
General property taxes deferred revenue:
At December 31, 200 I
At December 31, 2002
Tax increment taxes deferred revenue:
At December 31, 2001
At December 31, 2002
Special assessments deferred revenue:
At December 31, 200 1
At December 31, 2002
Loans receivable - deferred revenue:
At December 31 , 200 I
At December 31, 2002
Real estate held for resale - deferred revenue:
At December 31, 200 I
At December 31, 2002
Net adjustment to increase net changes in fund balances - total
governmental funds to arrive at changes in net assets of
governmental activities.
64
($79,683)
77,137
(10,781 )
10,012
(818,444 )
1,184,427
(22,104 )
10,433
(269,539)
224,900
$306,358
CITY OF COLUMBIA HEIGHTS, l\1INNESOT A
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
Another element of that reconciliation states that "the issuance of long-term debt (e.g., bonds,
leases) provides current financial resources to governmental funds, while the repayment of
the long-term debt consumes the current financial resources of governmental funds." Neither
transaction, however, has any effect on net assets. The details of this $716,515 difference are
as follows:
Principal repayments:
General obligation debt - tax increment
General obligation debt - improvement
Net adjustment to increase net changes in fund balances - total
governmental funds to arrive at changes in net assets of
governmental activities.
$611,515
1 05,000
$716,515
R. STATEMENT OF CASH FLOWS
For purposes of the Statement of Cash Flows, the City considers all highly liquid debt instruments
with an original maturity of three months or less to be cash equivalents. All of the Proprietary
Funds' equity in the City-wide cash and investment management pool is considered to be cash
equivalents.
65
CITY OF COLUMBIA HEIGHTS, l\tIINNESOT A
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
Note 2
DEPOSITS AND INVESTMENTS
The City maintains a cash and investment pool that is available for use by all funds of the City. Each fund
type's portion of this pool is displayed on the combined balance sheet as "Total Cash and Investments." An
indication of the level of risk assumed by the City at year-end is categorized as follows for the City's cash
and investments.
DEPOSITS
In accordance with Minnesota Statutes, the City maintains deposits at depository banks authorized by the
City Council.
Minnesota Statutes require that all deposits be protected by insurance, surety bond, or collateral. The
market value of collateral pledged must equal 11 0% of the deposits not covered by insurance or bonds
(140% in the case of mortgage-backed collateral).
Authorized collateral includes the legal investments described below, as well as certain first mortgage
notes, and certain other state or local government obligations. Minnesota Statutes require that securities
pledged as collateral be held in safekeeping by the City or in a financial institution other than that
furnishing the collateral.
Deposits include checking accounts, savings accounts, and certificates of deposit. At December 31, 2002,
the book balance of the City's deposits was $1,977 ,240 and the bank balance was $2,441,509. The entire
bank balance was insured or collateralized by securities held by the City's agent in the City's name.
INVESTMENTS
The City may also invest idle funds as authorized by Minnesota Statutes as follows: direct obligations or
obligations guaranteed by the United States or its agencies, its instrumentalities, or organizations created
by an act of congress, excluding mortgage-backed securities defined as high risk; shares of investment
companies registered under the Federal Investment Company Act of 1940 and whose only investments are
in securities described above, general obligation tax-exempt securities, or repurchase or reverse repurchase
agreements; general obligations of the State of Minnesota or any of its municipalities; bankers' acceptances
of United States' banks eligible for purchase by the Federal Reserve System; commercial paper issued by
United States' corporations or their Canadian subsidiaries, of the highest quality, and maturing in 270 days
or less; repurchase or reverse repurchase agreements with banks that are members of the Federal Reserve
System with capitalization exceeding $10,000,000, a primary reporting dealer in U.S. government
securities to the Federal Reserve Bank of New York, or certain Minnesota securities broker-dealers; and
future contracts sold under authority of Minnesota Statutes Section 471.56, Subdi vision 5.
As allowed by authorized investment laws, a portion of the City's investment portfolio is invested in
collateralized mortgage obligations which are a form of "derivative" investments. Essentially, these
investments can be described as having a variable rate with a guaranteed return of principal. The City
invests in these investments for purposes of portfolio diversification.
66
CITY OF COLUMBIA HEIGHTS, lVIINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 3 I, 2002
The City's investments are categorized to give an indication of the level of custodial credit risk assumed at
year-end. Category 1 includes investments that are insured or registered or for which the securities are held
by the City or its agent in the City's name. Category 2 includes uninsured and unregistered investments for
which the securities are held by the counterparty's trust department or agent in the City's name. Category 3
includes uninsured and unregistered investments for which the securities are held by the counterparty or by
its trust department or agent but not in the City's name.
Investment balances at December 31,2002 are as follows:
Custodial Credit Risk Category
2 3
Carrying
Amount At
Fair Val ue
U.S. Government Securities
(including securities insured
by the U. S. Government)
Money Market Fund
Total investments
Deposits
Cash on hand
Total cash and investments
$19,123,525
$
$
19,123,525
5,379,001
24,502,526
1,977,240
6,200
$26,485,966
67
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 3 1 , 2002
Note 3
RECEIV ABLES
Significant receivables balances not expected to be collected within one year of December 31,2002 are as
follows:
Special assessments receivable
Delinquent property taxes
Delinquent tax increment
Due from other governmental units
General
$
Major Funds
Capital
Improvement
PIR Fund
$1) 16,673
Nonmajor
Sewer Funds Total
$ $ $916,673
1,530 51,393
6,671 6,671
200,083 200,OR3
$200,083 $8,201 $1,174,820
49,863
Total
$49,863
$916,673
INTERCEPTOR ACQUISITION CONTRACT RECEIVABLE
As of January 1, 1996, the Metropolitan Council (MCES) assumed ownership of an existing interceptor
pursuant to an agreement with the City of Hilltop regarding usage of interceptors owned and maintained by
the City of Columbia Heights. The MCES acquired the interceptor at a cost of$330,413.72. This amount
is being amortized through current value payments from MCES over a 15-year period with interest at 4%.
As of December 31, 2002, a balance of $200,083 remained to be collected over the next eight years.
This receivable is presented as due from other governmental units in the Sewer Utility Fund.
GovemmentaI funds report deferred revenue in connection with receivables for revenues that are not
considered to be available to liquidate liabilities of the current period. Govemmental funds also defer
revenue recognition in connection with resources that have been received, but not yet eamed. At the end of
the current fiscal year, the various components of deferred revenue and uneamed revenue reported in the
governmental funds were as follows:
Delinquent property taxes receivable (general fund)
Delinquent property taxes receivable (nonmajor funds)
Delinquent tax increment (nonmajor funds)
Delinquent special assessments (capital improvements - PIR fund)
Specialllssessments not yet due (capital improvements - PIR fund)
Loans receivable (nonmajor funds)
Grant drawdowns prior to meeting all eligibility requirements (nonmajor funds)
Rental fees received but uneamed (non major funds)
Real estate held from resale - unearned (Anoka County CDBG fund)
Total deferred/unearned revenue for governmental funds
Unavailahle
$74,841
2,296
10,012
110,567
1,073,860
10,433
Unearned
S
17,048
10,969
224,900
SI,506,909
S21\,017
68
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
Note 4 CAPIT AI.. ASSETS
Capital asset activity for the year ended December 31,2002, as previously reported is as follows:
Governmental Activities:
Resruted " January 1,2002 Internal
Beginning Infrastructure! As Service Used Ending
Primary Government Balance ClP Restated Primarily Additions Deletions Adiustmenl~ Balance
Governmentnl Activities:
Capital assets. not depreciated
Lam! li3,R56,053 $ $3,856,053 $ $ $ ($773,367) $3,082,686
Construction in progress 2,927,422 2,927,422 - 5,303,029 2,531,231 5,699,220
Total capillil assets
not being deprecimed 3,R56,053 2,927,422 6,783,475 - 5,303,02<) 2,531,231 [773.367) 8,781,906
Capit.'Il assets - being depreciated
Buildiflgs and structures 8,741,182 8,74] ,782 371,383 259.358 7S1,1l4 10,153,637
Improvements 3,594,858 3,594,858 119,847 37],593 (1,108,902) 2,977,396
Office furniture and fixtures - 24,67" 228,778 253.452
Machinery and equipment 7,158,117 7,158,117 77,044 831,730 6,000 (3,615,878) 4,445,013
InfrastIllcturc 8,182,009 8,182,009 1,021,254 9,203,263
Total capital assets
being depreciated 19.494,757 8,182,009 27,676,766 568,274 2,508,609 6,000 (3.714,888) 27 ,032, 76l
Less accumulated depreciation for:
Buildings and structures 7,<)35,005 7,935,005 2'16,888 86,3 Y J 8J 18,284
Improvemeflls 1.762,977 1,762,977 56,767 40,831 1,860,575
Office furniture and fixtures 151,327 151,327 14,Y20 28,044 ]94,291
Machinery and eqllipmenl 1,949,091 J,949,OYI 39,880 305.405 - 2,294,3 76
InfrastruClure 4,713,727 - 4,713,727 373,949 - 5,087,676
Accilmulmed depreciation 16,512,127 0 44,188,893 408,455 834,620 0 0 17, 75J ,202
Governmental acitivities
capital assel~ -nel 6,S38,683 1],109,431 (Y,728,fi52) 159,819 fi,977,018 2,537,231 {4,48S,255) 1S,059,4fi5
Depreciation ex.pense charged to functions/programs of the primary government - governmental activities
are as follows:
Governmental activities:
General government
Public safety
Public works
Culture and recreation
Community development
Total governmental deprecation expense
$ 66,908
124,039
519,132
90,433
34,1 07
$834,619
69
CITY OF COLUl\IffiIA HEIGHTS, lVIlNNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
Business-type activities:
Restated * January 1,2002 Internal
Beginning Infra.',truclurcl As Senicc USt'i! Ending
Busincss- Type Acthilies: Balance ClP Restated Primurilv Additions Deletions AdjLL~tmenl~ Balance
Capit:1l assets. not deprcciat(.'(\
Land $86.169 $0 $86,169 $0 $254,724 $0 SO S340,893
COllStnlclion in progress 2'13,750 293.750 527,049 782,893 37,906
ToUtI capiUtI assets
nO! being depreciated 379,919 379,919 781,773 782,893 378,799
Capital assel, . being dcprc<:ialcd
Buildings and structures 707,861 707.S6 1 (47.116) 660.745
Improvcmenls 10,151,184 10.151,184 523.522 (l03.Y40) 10.570,766
onice furniture and fixlIlfes 135,778 135,778 (54.764) 81,014
Machinery and ccluipmenl 1,242.562 1,242.562 26.140 (230.703) 1,037.lJ99
TlllaI capilal asseu;
being deprccimed 12,237385 () n,237.385 26,140 523.522 0 (436.523 ) 17.350.524
Less uccumulated depreciation for:
Bnildings and stnlel\lfCS 396,660 396,660 26,656 423,316
Improvements 4,052,041 4,052.041 269,771 4.321.812
Office furniUlfC and Jixlures 81.015 81,015 81,015
Machinery lInd equipment 669,011 669,011 18,737 53.901 741,649
Accumlated depreciation 5,198,727 0 5,198.727 18,737 350,328 0 0 5,567.792
Business-type acitivities
capillll assets -net 7,418.577 0 7.418.577 7.403 954.967 782,893 (436.523) 7,161.531
T"lal capillll aSSCL~ - net $14,257,260 $11,109,431 ($2,310,075) $167,222 $7.'131,985 $3,320,124 ($4.924,778) $25,220,996
Depreciation expense was charged to functions/programs of the primary government - business-type
activities are as follows: '
Business-type acti vities:
Water
Sewer
Refuse
Storm sewer
Liquor
Total business-type depreciation expense
$161,970
130,073
11 , 169
33,988
12,929
$350,129
70
CITY OF COLUMBIA HEIGHTS, 1VIINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
Note 5 INTERFUND RECEIVABLES. PA YABLES . AND TRANSFERS
Individual fund interfund receivable and payable balances at December 31, 2002 are as follows:
Fund
General Fund
EDA: Anoka County CDBG
Sheffield TIF
PIR Fund
Water
Sewer
Storm Sewer
Nonmajor Funds
Receivable
$437.580
678,675
623,404
Payable
$
263,710
492,000
155,321
678,675
232,003
96.404
285.552
Total
$1,971,662
$1,971,662
Interfund Transfers:
Mc!or Fmds
GovemrrerdaI Business-lyJ:e Norrmja-
Stlle Aid OlpitJl CapiUJI Eq Olpitlll N:rurujrr
Street Irrrr Rej:lllJrem Irrpnve Sturn llit Intemul
G=real Furd G=n Ci1\' G=n PIR WJIer Sev.er Sev.er Rm.1; Service Tool
~or Fmrk'
(',o\lemlTHltnl F\nrl;:
O:r.eml S SUSO,052 s..~},UX) Sl\C\j;X) S S $.'155,741 sm,cw SI,932,293
An:ka CUlI1ly CDBG 5,913 5,913
MrnidfOl stale aid street fund 3(,241 56,R.15 93,076
5reffield TIP reO.ovek'prent 535,293 535,293
Capitlll eqt.ll!llI:nt repillcenrnt gen gc 79,534 79,534
Olpitlll inpuverrenlS HR 7n721 70,721
Hi R rP.Wo 1,\v F\ nrk'
'Mlter 74,3(-6 309J5[\ 45.00:1 428,724
Sev.er 74,3(14- 240,%5 45,(0) 3ffi,329
Refu;e 132,552 45,CXXl 177 ~'i52
Stmnsel\cr IO,CUl 447,410 457,410
Liqocr 63,954- IlXl,mo 9,cm 45,00) 217,954
NJrumjor guvertIreIltal fuocIs 10l~149 238,057 17&~5 2, 4&i,2ID :i},cID 3,034;cm
ImernaJ service funds 138.737 16.'i,146 34,(0) 340,883
Tcml '$70,7(f) $36,241 SI,358,198 $388,057 S-122,32[) S'309,358 S2"iCl,96.'1 $447,410 $3,6.16,964- $314,(X),'J S7,734,282
71
CITY OF COLUlVIBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
Major Funds:
General Fund
Special Revenue Funds:
EDA: Anoka County CDBG
Capital Projects Funds:
Sheffield TIF
PIR Fund
Enterprise Funds:
Water Utility
Water Construction
Capital Equipment Replacement-Wate
Water Debt Service Fund
Sewer Utility
Sewer Construction
Storm Sewer Debt Service
Nonmajor Funds:
Special Revenue Funds:
HRA: Rental Housing
Cable TV
Debt Service Funds:
Tax Increment Bonds
Scatter Site Housing TIF
MURP
Capital Projects Funds:
TIF District #2
Capital Improvement Projects
Infrastucture Replacement
Internal Service Funds
Governmental internal service funds
Business-type internal service funds
Interfund Interfund
Receivables Pay abies
$437,580 $
263,710
492,000
155,321
63,676
678,675
321,943
293,056
96,404
527,000
96,404
144,800
29,070
52,572
35,000
52.572
2,243
157,564
21,867
21,867
$1,971,662 $1,971,662
72
CITY OF COLUMBlA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
Intenund transfers:
General
General
General
General
General
General
General
General
Community Development
State Aid
State Aid
Cable Television
Cable Television
Cable Television
Special Projects
Library
Library
Tax Increment Bonds
Tax Increment Bonds
Sheffield Debt Service
Housing TlF Scalier
Housing TlF Scalier
Housing TlF Scaller
State Aid
PIR
Inrrastructure Fund
Capital Eq Replacement
Water Utility
Water Utility
Water Utility
Water Utility
Sewer Utility
Sewer Utility
Sewer Utility
Sewer Utility
Reluse Utility
Refuse Utility
Reluse Utility
Storm Sewer Utility
Stom] Sewer Utility
Storm Sewer Utility
Stoml Sewer Utility
Liquor
Liquor
Liquor
Liquo r
Water Construction
Sewer Construction
Stom] Sewer Const
Central Gardge
Centrd! Gardge
Centrd! Gamge
Energy Management
PolicefFire Contingency
Compensated Absences
Anoka County: CDBO
Parhiew Villa North
ED A-Administration
EDA-Administration
Park view Villa South
HRA
HRA
HRA
HRA
Local Law Enforcement Block
Juvenile Justice Grant
Capital Improvements -PIR
Capitallmprovcments-Generd!
CapitallmprovcmenlDev
Capital Eq Replacement-General
Data Processing
Community Development
General Fund
State Aid
Capital Improvements -PIR
General Fund
Capital Eq Replacement -Olblc
Data Processing
Capital Improvement Dev
General Fund
Capital Building - Lihrary
Tax increment Retunding 1991
Tax Increment Capital 1990
Sheffield Redel'elopmcnt
Capital Improvement PIR
HRA
EDA-Administration
State Aid
GO Improvement Bond 1999A
Capital Improvements -PIR
General Fund
General Fund
Capital Eq Replacement-Water
Data Processing
Water Debt Service
Capital Eq Replacement-Sewer
General Fund
Data Processing
Sewer Debt Service
General Fund
Data Processing
General Funtl
Stoml Sewer Deht Service
Sewer Utilily
Capital Eq Replacement"Sewer
Stonn Sewer Construction Fund
General Fund
Capital Eq Replacemcnt-Gcneral
DARE Progmm
Data Processing
Water Utility
Sewer Utility
Storm Sewer Utility
Capital Improvements-General
Capital Eq Replacement-Gardge
Data Processing
Capital Improvements-General
Capital Eq Replacement-General
General Fund
General Fund
General Fund
General Funtl
Capital Improvement Dc\'
General Fund
Sheffield Redevelopment
Community Development
Capitallmpmvement Del'
Section 8
Total Transfers
$
$1,916
893
86.500
1,192,984
300,000
50,000
50,000
l5D,ODO
11,826
35,889
56,835
58,549
300,000
50,000
330,0[)()
9,292
200,000
226,380
885,750
535,293
34,605
24,000
17,500
352
70,72]
144,380
79,534
74,366
25,000
45,O()[)
74,641
2'i,OOO
74,364
45,000
5.000
66,276
45,UOO
66,276
46,500
IO,DOO
5,800
32,900
63,954
100,OUO
9,000
45,000
2ll9,717
210,965
362,210
60,5tJO
4,000
3ll,llOO
I 07,646
238,057
138,737
5,913
7,884
7,884
I ()(),OIlO
5,914
77,OOn
34,702
185,000
R5 R77
7 B4 2H2
73
Local match: grants
Local match: gnlllLS
Closure of projects
Fund projects
Council action: development
Replacement tixetl assets
Fund data processing services
Fund community development
Administmtivc labor allocation
Ctosure or projects
Closure of projects
Administmti ve labor allocation
Council action: building fund
Fund data processing services
Council action: development
Administrdti ve labor allocation
Council action: building fuml
Debt service
Debt service
TIF allocation
TIF allocation
TIF allocation
TIF allocation
Closure of projects
Debt service
Closure of projects
Capital equipment replacement
Administrative labor allocation
Replacement of fixed assets
Fund data processing services
Debt service
Replacement fixed assets
Atlministmtivc labor allocation
Fund data processing scrvices
Dehl service
Administrati I'e labor allocation
Fund data processing services
Administrative labor allocation
Debt se rvice
Administmtil'e allocation
Replacement tlxed assets
Fund construction rund
Administmtil'e labor allocation
Replacement fixed asselS
Fund DARE progrdnl
Fund tin!.'! processing services
Closure of projects
Closure of projects
Closure of projects
Replacement tlxed assets
Replacement tlxed assets
Fund data processing services
Replacement of Jlxed assets
Council action: building tund
Internal service aUocaLion
Admirristrdlive labor allocation
Administrative labor allocation
Administrdtivc labor allocation
Council action: development
Administmti I'e labor allocation
Guarmteed lunding
Fund community development
Council action: development
Council action: [und Section 8
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
Note 6 OPERATING LEASES
A. LEASE EXPENSE
The City has leased premises for a liquor store (Top Valu) under a five-year lease agreement that
originally expired in 1989. This lease has been renewed through December 31, 2004. This lease
is considered for accounting purposes to be an operating lease. Lease expenditures for the year
ended December 31,2002 amounted to $133,233.
The City also has leased premises for its Top Valu II liquor store under a five-year lease that
originally expired February 28, 1998, with a five-year renewal option in 1998 and 2003. The City
exercised the 1998 renewal option increasing minimum payments to $3,552 per month. The City
is also required to pay all utilities and a pro-rata share of real estate taxes. This lease is considered
for accounting purposes to be an operating lease. Lease expenditures for the year ended
December 31, 2002 amounted to $61,882.
Future minimum rental payments are as follows:
Year
2003
2004
Top Value
$88,785
88,785
Top Value II
$ 7 ,104
Total
$177,570
$ 7 ,1 04
B. LEASE REVENUE
The City receives revenue from agreements for the lease of space in Parkview Villa North and for
antennas placed on the water towers and Parkview Villa. For accounting purposes, the leases are
considered operating leases. Lease revenue for the year ended December 31,2002, totaled
$27,192. Terms of each lease are as follows:
Location
Ivanhoe Place
40th Ave NE
Lessee
Sprint Spectrum
American Portable Telecom
2002
$12,008
15,184
Adjustment
Greater of CPI or 5%
Greater of CPI or 4%
Expiration
08/19/06
12/04/06
Total
$27,192
74
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
Note 7 LONG-TERM DEBT
General Obligation Bonds - The City issues General Obligation Bonds to provide funds for the acquisition
and construction of major capital facility additions. General Obligation Bonds have been issued to refund
General Obligation Tax Increment Bonds.
General Obligation Bonds are direct obligations and are backed by the full faith and credit of the City.
General Obligation Bonds currently outstanding are segregated between the amounts to be repaid from
governmental activities and amount to be repaid from business-type activities and are as follows:
Original Interest Issue Final Balance
Issue Rate Date Maturity End of Year
General Obligation:
Governmental activities:
Tax increment bonds:
Capital Appreciation Bonds of 1990 $2,399,721 6.90-7.15% 8/23/90 911 /09 $2,008,206
Refundi ng Bonds of ] 991 6,670,000 5.30-5.80% 1211/9] 311 /02
Improvement bonds:
Improvement Bonds 1999A 860,000 3.45-4.30% 5/ l/99 2/1/10 705,000
Business-type activities:
Revenue bonds:
Utility revenue bonds 1999B 1,935,000 3.4 5-4.3 0 r~.{, 5/1 /99 2/1/10 1,650,000
Total General Obligation Bonds Outstanding S4,363,206
ANNUAL DEBT SERVICE REQUIREMENTS
As of December 31,2002, the annual requirements to maturity for genera] obligation bonds are as follows:
Fiscal Year
Ending
December 31
2003
2004
2005
2006
2007
2008-20 I 0
Governmental Activities
Principal
$477,918
445,584
422,272
390,822
370,545
606,065
Interest
$568,447
592,151
611,805
634,603
651,235
988,105
Total
$2,713,206
$4,046,346
75
Business-type Activities
Principal Interest
$180,000 $63,105
185,000 56,305
195,000 48,987
200,000 41,185
210,000 32,880
680,000 43,948
$1,650,000
$286,410
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31 , 2002
At December 31, 2002, a total of $1,187,646 is available in Debt Service Funds to service the General
Obligation Tax Increment Bonds and the General Obligation Improvement Bonds. There are a number of
limitations and restrictions contained in the various bond indentures. The City is in compliance with all
significant limitations and restrictions.
Delinquent assessments receivable related to the 1 999A bond issue at December 31,2002 totals $23,854.
The Tax Increment Bonds are payable from the amount of increase in the property taxes on the property in
the Tax Increment District. Any deficiencies in revenues from these sources will be provided by general
property taxes.
Long- Tefm Debt - Othef - The City is the administering authority fOf the following Tax Increment Finance
Districts:
A. 1977 Downtown CBD Revitalization Plan A3
Type of District
Authorizing Law
Redevelopment
HRA (Minnesota Statutes Sections
462.545 and 462.585)
August I, 2009
$169,960
$598,666
$428,706
$28,434,721
$26,426,5 15
$2,008,206
Duration of District
Original Tax Capacity
Current Tax Capacity (for taxes collectible in 2002)
Captured Tax Capacity Retained
Bonds Issued
Principal Payments
Bonds Outstanding at December 3 I, 2002
B. 1984 Modification to the Downtown CBD Revitalization Plan C7
Type of District
Authorizing Law
Redevelopment
HRA (Minnesota Statutes Sections
462.545 and 462.585)
August 1, 2009
S 17,768
$33,432
$15,664
Duration of District
Original Tax Capacity
Current Tax Capacity (for taxes collectible in 2002)
Captured Tax Capacity Retained
Bonds Issued
Principal Payments
Bonds Outstanding at December 31, 2002
76
CITY OF COLUMBIA HEIGHTS, lVllNNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
C. 1984 University Avenue Redevelopment C8
Type of District
Authorizing Law
Redevelopment
HRA (Minnesota Statutes Sections
462.545 and 462.585)
August 1, 2009
$25,176
$134,417
$109,241
$1,070,000
$1,070,000
Duration of District
Original Tax Capacity
Current Tax Capacity (for taxes collectible in 2002)
Captured Tax: Capacity Retained
Bonds Issued
Principal Payments
Bonds Outstanding at December 31, 2002
D. 1989 Multi-Use Redevelopment Plan K2
Type of District
Authorizing Law
Redevelopment
HRA (Minnesota Statutes Sections
462.545 and 462.585)
October 4, 2014
$4,955
$22,886
Duration of District
Original Tax Capacity
Current Tax Capacity (for taxes collectible in 2002)
Prior Year Tax Capacity Adjustment
Captured Tax Capacity Retained
Bond'i Issued
Principal Payments
Bonds Outstanding at December 31, 2002
$17,931
E. 1995 Sheffield Tax Increment Financing District M8
Type of District
Authorizing Law
Redevelopment
HRA (Minnesota Statutes Sections
469.174 to 469.179 inclusion as
amended)
December 31, 2022
SI7,773
$52,336
$34,563
Duration of District
Original Tax Capacity
Current Tax Capacity (for taxes collectible in 2002)
Captured Tax Capacity Retained
Prior Year Tax Capacity Adjustment
Bonds Issued
Principal Payments
Bonds Outstanding at December 31, 2002
77
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31 , 2002
F. 53rd A venue Tax Increment Financial District N7
Type of District
Authorizing Law
Economic Development
Minnesota Statutes
Section 469.174
Duration of District
Original Tax Capacity
Current Tax Capacity (for taxes collectible in 2002)
Captured Tax Capacity Retained
Bond~ Issued
Principal Payments
Bonels Outstanding at December 31, 2002
December I I, 2006
$ 66,238
$ I 74,502
$108,264
G. Housing and Redevelopment District No.1 P3
Type of District
Authorizing Law
Redevelopment
Minnesota Statutes
Section 469.1 74
Duration of District
Original Tax Capacity
Current Tax Capacity (for taxes collectible in 2002)
Captured Tax Capacity Retained
Bonds Issued
Principal Payments
Bonds Outstanding at December 3 I, 2002
September 8, 2002
$32,520
$48,957
$16,437
H. Housing and Redevelopment District No.1 P4
Type of District
Authorizing Law
Redevelopment
Minnesota Statutes
Section 469.174
Duration of District
Original Tax Capacity
Current Tax Capacity (for taxes collectible in 2002)
Captured Tax Capacity Retained
Bond~ Issued
Principal Payments
Bond~ Outstanding at December 31, 2002
September 8, 2002
51,1 [7
S 1 ,623
$ 506
78
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 3 1 , 2002
l. Housing and Redevelopment District R8
Type of District
Authorizing Law
Redevelopment
Minnesota Statutes
Section 469.174
Duration of District
Original Tax Capacity
Current Tax Capacity (for taxes collectible in 2002)
Captured Tax Capacity Retained
Bonds Issued
Principal Payments
Bond~ Outstanding at December 31, 2002
December 15,2022
$4,343
$4,351
$ 8
CHANGES IN LONG-TERM LIABILITIES
Long-term liability activity for the year ended December 31,2002, is as follows:
Beginning Ending Due Within
Balance Additions Reductions Balam:e One Year
Governmental activities:
Bonds payable
Capital appreciation bonds 1990 $2,399,721 $ $391.515 $2,008,206 $377,918
Refunding bonds of 1991 220,000 220,000
Improvement bonds:
Improvement bonds 1999A 810,000 105,000 705,000 I ()(J,noo
Total bonds payable 3,429,721 0 716,515 2,713.206 477,918
Compensated absences 5U9,943 62,347 572.290 724
Total governmental activity
long-temlliabilities $3,939,664 $62,347 $716,515 $3,285,496 $478.642
Business-type activities:
Revenue bonds:
Utility revenue bonds 1999B 1,825,OIKI 175,000 1,650,OlKJ I SO.DOO
Compensated absences 88,299 26.485 61.814 1,806
Total business-type activity
long-teml liabilities $1.913.299 $0 $201 ,485 $1,711,8[4 $181,806
With the exception of the 1990 Tax Increment Bonds, all General Obligation Bonds are serial bonds which
require semiannual payments of principal and/or interest from the date the bonds are issued. The 1990 Tax
Increment Bonds are Capital Appreciation Bonds which require no payments of principal or interest until
September 2002. During the year ended December 31,2002, accreted interest of $3,078,678 was included
in governmental activity long-term debt for the 1990 Tax Increment Capital Appreciation Bonds.
79
CITY OF COL UMBrA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31 , 2002
Note 8 CONDUIT DEBT
From time to time, the City of Columbia Heights has issued Revenue Bonds to provide financial assistance
to private-sector entities for the acquisition and construction of facilities deemed to be in the public
interest. The bonds are secured by the property financed and are payable solely from private-sector entity
revenues. Upon repayment of the bonds, ownership of the acquired facilities transfers to the private-sector
entity served by the bond issuance. Neither the City of Columbia Heights, the State of Minnesota, nor any
political subdivision thereof is obligated in any manner for repayment of the bonds. Accordingly, the
bonds are not reported as liabilities in the accompanying financial statements.
As of December 31,2002 there were five series of Revenue Bonds outstanding, with an aggregate principal
amount payable of $18,844,000.
Note 9
FUND EOUITY
The following funds had a fund deficit as of December 31,2002:
Fund Deficit
Special Revenue Funds:
Anoka County CDBG
($25,317)
Debt Service Funds:
Multi-Use Redevelopment Plan
(52,579)
Capital Project Funds:
Muncipal State Aid Street Fund
Sheffield TIF Redevelopment
Capital Improvements PIR
TIF District #2
TlF Scattered Site
(725,704)
(490,518)
(186,426)
(2,243 )
(33,603)
Total fund deficits
($1,516,390)
The City will finance these deficits through external or internal sources in future years.
80
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
At December 31, 2002 the City has reserved and designated portions of its various fund equities through
legal restrictions and City Council authorizations. A summary of such reservations and designations are as
follows:
December 31, 2002
General fund:
Reserved for prepayments
Designated for working capital
Special Revenue Funds:
Reserved for prepayments
Reserved for real estate held for resale
Reserved for program expenditures
Designated for working capital
Designated for maintenance
Debt Service Funds:
Designated for debt service
Capital Projects Funds:
Designated for capital improvements
$14,657
3,500,949
4,156
165,836
780,821
46,715
102,590
1,240,225
12,693,268
$18,549,217
81
CITY OF COLUMBIA HEIGHTS, .MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
Note 10 DEFINED BENEFIT PENSION PLANS - STATEWIDE
A. PLAN DESCRIPTION
All full-time and certain part-time employees of the City of Columbia Heights are covered by
defined benefit plans administered by the Public Employees Retirement Association of Minnesota
(PERA). PERA administers the Public Employees Retirement Fund (PERF) and the Public
Employees Police and Fire Fund (PEPFF) which are cost-sharing, multiple-employer retirement
plans. These plans are established and administered in accordance with Minnesota Statute,
Chapters 353 and 356.
PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan
members are covered by Social Security and Basic Plan members are not. All new members must
participate in the Coordinated Plan. All police officers, firefighters and peace officers who qualify
. for membership by statute are covered by the PEPFF. .
PERA provides retirement benefits as well as disability benefits to members, and benefits to
survivors upon death of eligible members. Benefits are established by state statute, and vest after
three years of credited service. The defined retirement benefits are based on a member's highest
average salary for any five successive years of allowable service, age, and years of credit at
termination of service.
Two methods are used to compute benefits for PERF's Coordinated and Basic Plan members. The
retiring member receives the higher of a step-rate benefit accrual formula (Method I) or a level
accrual formula (Method 2). Under Method I, the annuity accrual rate for a Basic Plan member is
2.2% of average salary for each of the first 10 years of service and 2.7% for each remaining year.
The annuity accrual rate for a Coordinated Plan member is 1.2% of average salary for each of the
first 10 years and 1.7% for each remaining year. Under Method 2, the annuity accrual rate is 2.7%
of average salary for Basic Plan members and 1.7% for Coordinated Plan members for each year
of service. For PEPFF members, the annuity accrual rate is 3.0% for each year of service.
For all PEPFF and PERF members whose annuity is calculated using Method 1, a full annuity is
available when age plus years of service equal 90. A reduced retirement annuity is also available
to eligible members seeking early retirement.
There are different types of annuities available to members upon retirement. A normal annuity is
a lifetime annuity that ceases upon the death of the retiree - no survivor annuity is payable. There
are also various types of joint and survivor annuity options available which will reduce the
monthly normal annuity amount, because the annuity is payable over joint lives. Members may
also leave their contributions in the fund upon termination of public service in order to qualify for
a deferred annuity at retirement age. Refunds of contributions are available at any time to
members who leave public service, but before retirement benefits begin.
The benefit provisions stated in the previous paragraphs of this section are current provisions and
apply to active plan participants. Vested, terminated employees who are entitled to benefits but
R?
CITY OF COLUMBIA HEIGHTS, lYllNNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
are not receiving them yet are bound by the provisions in effect at the time they last terminated
their public service.
PERA issues a publicly available financial report that includes financial statements and required
supplementary information for PERF and PEPFF. That report may be obtained by writing to
PERA, 60 Empire Drive #200, St. Paul, Minnesota, 55103-1855 or by calling (651) 296-7460 or
1-800-652-9026.
B. FUNDING POLICY
Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. These
statutes are established and amended by the state legislature. The City makes annual
contributions to the pension plans equal to the amount required by state statutes. PERF Basic Plan
members and Coordinated Plan members are required to contribute 9.10% and 5.10%,
respectively, of their annual covered salary. The PEPFF members are required to contribute
6.20% of their annual covered salary. The City of Columbia Heights is required to contribute the
following percentages of annual covered payroll: 11.78% for Basic Plan PERF members, 5.53%
for Coordinated Plan PERF members, and 9.30% for PEPFF members. The City's contributions
for the last three years which were equal to the contractually required contributions for each year
as set by state statute are as follows:
Year Ended
December 31
2000
2001
2002
PERF
$173,674
175,714
210,066
PEPFF
$160,999
172,261
185,404
In addition to the above amount, the City contributed $325,675 to PEPFF as required under a
1999 consolidation plan.
Note 11 DEFINED BENEFIT PENSION PLAN - POLICE AND FIRE CONSOLIDATION FUND
TERMITNATEDPLAN-PFCF
Until July I, 1999, the City of Columbia Heights was a participant in the PERA Police and Fire
Consolidation Fund (PFCF), an agent, multiple-employer defined benefit plan. Effective July I, 1999
this plan was terminated and all assets and liabilities were transferred to the Police and Fire Fund
(PEPFF), a cost sharing multiple-employer plan.
Upon termination, a final actuarial valuation determined the unfunded actuaJial accrued liability
(UAAL) for each participant. The City of Columbia Heights' remaining obligation to the PFCF is
repayment ofthe UAAL, which is payable in 10 equal annual installments from 1999 - 2009. Annual
payments for the City of Columbia Heights are $56,706 for the fire and police accounts. During 2002,
it was decided that the entire outstanding amount of $325,675 was to be paid ofl~
83
CITY OF COLUMBIA HEIGHTS, l\UNNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
Note 12 DEFINED CONTRIBUTION PLAN - FIRE RELIEF ASSOCIATION. VOLUNTEER
DIVISION
PLAN DESCRIPTION
The Columbia Heights Fire Department Relief Association is the administrator of a single-employer
pension plan for the volunteer members of the City of Columbia Heights Fire Department.
Through October 26, 1997, the association operated as a defined benefit plan. Effective October 27,
1997, the association amended its by-laws and converted to a defined contribution plan. The pension
plan was fully funded at the time of conversion.
Benefits and contribution requirements are established by the association's by-laws and can be
amended by the association's board of directors with approval from the City of Columbia Heights. All
provisions are within limitations established by Minnesota statutes.
Tvpe of Benefit. The exclusive pension provided by the association is a "Defined Contribution Lump
Sum Service Pension" as defined in Minnesota Statutes g424A.02, Subdivision 4.
Contributions Required and Contributions Made. No contributions are required from the plan
members or the City of Columbia Heights. The plan is funded through state aid, investment income
and discretionary contributions from the City of Columbia Heights. For 2002 state aid was
contributed to the plan.
Note 13 COMMITMENTS AND CONTINGENCIES
A. RISK MANAGEMENT
The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of
assets; errors and omissions; injuries to employees; and natural disasters.
Workers compensation coverage is provided through a pooled self-insurance program through the
League of Minnesota Cities Insurance Trust (LMCIT). The City pays an annual premium to
LMCIT. The City is subject to supplemental assessments if deemed necessary by the LMCIT.
The LMCIT reinsures through Workers Compensation Reinsurance Association (WCRA) as
required by law. For workers compensation, the City is not subject to a deductible. The City's
workers compensation coverage is retrospectively rated. With this type of coverage, final
premiums are determined after loss experience is known. The amount of premium adjustment, if
any, is considered immaterial and not recorded until received or paid.
Property, casualty, and automobile insurance coverage are provided through a pooled self-
insurance program through the LMCIT. The City pays an annual premium to the LMCIT. The
City is subject to supplemental assessments if deemed necessary by the LMCIT. The LMCIT
84
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
reinsures through commercial companies for claims in excess of various amounts. The City
retains risk for the deductible portions. These deductibles are considered immaterial to the
financial statements.
The City continues to carry commercial insurance for all other risks of loss, including employee
health and disability insurance.
There were no significant reductions in insurance from the previous year or settlements in excess
of insurance coverage for any of the past three fiscal years.
B. LITIGA TION
The City attorney has indicated that any existing and pending lawsuits, claims and other actions in
which the City is a defendant are either covered by insurance; of an immaterial amount; or, in the
judgment of the City attorney, remotely recoverable by plaintiffs.
C. FEDERAL AND STATE FUNDS
Amounts received or receivable from federal and state agencies are subject to agency audit and
adjustment Any disallowed claims, including amounts already collected, may constitute a
liability of the applicable funds. The amount, if any, of funds which may be disallowed by the
agencies cannot be determined at this time although the City expects such amounts, if any, to be
immaterial.
D. TAX INCREMENT DISTRICTS
The City's tax increment districts are subject to review by the State of Minnesota Office of the
State Auditor (OSA). Any disallowed claims or misuse of tax increments could become a liability
of the applicable fund. Management has indicated that they are not aware of any instances of
noncompliance which would have a material effect on the financial statements.
E. CONTRACTUAL COMMITMENTS
The ,City has entered into several contractual commitments that are in process at year end. At
December 31, 2002, the City's committed obligation for such projects were approximately
$878,184.
In addition to these contractual commitments, the City has a contract with the City of Minneapolis
for the purchase of the City's water supply. This water supply flows through one master meter
located at the City of Minneapolis reservoir. During the years 2000, 200 I and 2002 there were
periods of time where the meter was dysfunctional and it was necessary for Minneapolis to
estimate the water flowage. Due to the age of the meter, there are also some concerns as to its
85
CITY OF COLUlVIBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
overall accuracy, a result of which could be that the City was billed for less water than was
actually consumed which could result in an outstanding liability to the City of Minneapolis. At
the present time there is not adequate information to determine the full extent of any potential
contingent liability.
Note 14 CHANGE IN ACCOUNTING PRINCIPLE
In June 1999, the Governmental Accounting Standards Board (GASB) approved Statement No. 34, Basic
Financial Statements - and Management's Discussion and Analysis - for State and Local Govemments.
The City is required to implement GASB 34 no later than the year ended December 31, 2003. The City
elected to implement GASB 34, including the infrastructure-related portion, during 2002. The most
significant effects of implementing GASB 34 during 2002 are as follows:
.. Government-wide financial statements are prepared using full accrual accounting for all the City's
activities.
.. Infrastructure and construction in progress for governmental activities has been capitalized and all
capital assets are depreciated on the government-wide financial statements. See Note 4 for restatement
of previously reported amounts.
.. The basic fund financial statements focus on major funds rather than fund types.
.. A Management Discussion and Analysis (MD&A) is included as required supplementary information.
These and other changes are reflected in the accompanying financial statements (including notes to the
financial statements).
The City also implemented the following pronouncements during 2002, which did not have a material
effect on the accompanying financial statements:
· GASH Statement 33, AccoUllting and Financial Reporting for Nonexchange Transactions
.. GASH Statement 36, Recipient Reportingfof Certain Shared Nonexchange Revenues - an
Amendment to GASB Statement 33
· GASB Statement 37, Basic Financial Statements - and Management's Discussion and Analysis-
for State and Local Goveml1lelZts: Omnibus - an Amendment of GASB Statements No. 21 and
No. 34.
· GASH Statement 38, Certain Financial Statement Note Disclosures
· GASH Statement 39, Determining Whether Certain Organizations are Component Units
.. GASB Statement 41, Budgetary Comparison Schedules - Perspective D~ffefellces
86
CITY OF COLUMBIA HEIGHTS, MINNESOTA
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
Note 15 FUND RECLASSIFICATIONS
The following funds have been reclassified from Special Revenue funds to Capital Project Funds:
· Municipal State Aid Street Fund
· Parking Ramp Fund
· Housing Mortgage Fund
Note 16 SUBSEOUENT EVENTS
In 2003, $2,600,000 in General Obligation Improvement Bonds were issued.
87
88
REQUIRED SUPPLEMENTARY INFORMATION
89
CITY OF COLUMBIA HEIGHTS, MINNESOTA
REQUIRED SUPPLEMENT AR Y INFORMATION
BUDGETARY COMPARISON SCHEDULE - GENERAL FUND
For The Year Ended December 31, 2002
With Comparative Totals For The Year Ended December 31, 2001
Statement 10
Page 1 of2
2002
Variance with
Budgeted Amounts Final Budget 2001
Actual Positive Actual
Original Final Amounts (Negative) Amounts
Revenues:
Taxes $4,095,527 $3,525,375 $3,534,854 $9,479 $2,954,511
Licenses and permits 304,] 00 304,1 00 277,924 (26,]76) 292,744
Intergovernmental 2,834,820 3,404,972 3,446,083 41,1]] 3,660,019
Charges for services 419,400 419,400 414,739 (4,661) 390,492
Fines and forfeitures 100,000 100,000 84,346 (15,654) 87,760
Investment income:
Interest and dividends 200,000 200,000 278,819 78,819 254,660
Change in fair value 68,523 68,523 19,113
Other revenues:
Miscellaneous 6,600 6,600 5,903 ( 697) 5,942
Proceeds from sale of assets 5,500 5,500 12,454 6,954 15,430
Total revenues 7,965,947 7,965,947 8,123,645 157,698 7,680,671
Expenditures:
General government:
Council 207,242 207,242 198,755 8,487 189,810
Manager 403,841 403,841 363,241 40,600 348,264
Legal 194,010 194,010 169,498 24,512 183,899
Finance and elections 646,820 646,820 6] 9,584 27,236 532,814
Assessing 141,620 141,620 110,272 31,348 125,027
General government buildings 142,216 142,216 114,155 28,061 1]7,76]
Total general government 1,735,749 1,735,749 1,575,505 160,244 1,497,575
Public safety:
Police/animal/civil defense 2,549,938 2,581,500 2,500,331 81,169 2,291,754
Fire 843,223 843,223 880,562 (37,339) 864,303
Total public safety 3,393,]61 3,424,723 3,380,893 43,830 3,156,057
Public works:
Engineering 314,440 314,440 231 ,4 79 82,96 ] 419,446
Maintenance 878,359 878,359 721,077 157,282 707,652
Sanitation 121,689 12] ,689 121,921 (232) 95,092
Total public works 1,314,488 1,314,488 ] ,074,477 240,0 I ] 1,222,190
Other departments:
Parks and recreation 1,352,448 1,352,448 I ,213,016 139,432 1,194,800
Contingencies 27,500 27,500 27,500 3,922
Total other departments 1,379,948 1,379,948 1,213,016 166,932 1,198,722
Total expenditures 7,823,346 7,854,908 7,243,891 611,017 7,074,544
Revenues over (under) expenditures 142,60 I 111,039 879,754 768,715 606,127
90
CITY OF COLUMBIA HEIGHTS, MINNESOTA
REQUIRED SUPPLEMENTARY INFORMATION
BUDGETARY COMPARISON SCHEDULE - GENERAL FUND
F or The Year Ended December 31, 2002
With Comparative Totals For the Year Ended December 31,2001
Statement 10
Page 2 of2
2002
Original Final
Actual
Amounts
Variance with
Final Budget
Positive
(Negative)
2001
Actual
Amounts
Budgeted Amounts
Other financing sources (uses):
Transfers in 532,032 532,032 670,769 138,737 429,968
Transfers out ( 400,000) (1,840,052) (1,932,293) (92,241 ) (1,940,137)
Total other financing sources and
(uses) 132,032 (1,308,020) (1,261,524 ) 46,496 (1,510,169)
Net change in fund balances $274,633 ($ 1,196,981) (381,770) $815,211 (904,042)
FlU1d balance - beginning 3,897,376 4,801,418
FlU1d balance - ending $3,515,606 $3,897,376
91
CITY OF COLUMBIA HEIGHTS, MINNESOTA
REQUIRED SUPPLEMENT AR Y INFORMATION
BUDGETARY COMPARISON SCHEDULE - ANOKA COUNTY CDBG
For The Year Ended December 31, 2002
With Comparative Totals For The Year Ended December 31,200 I
Statement 11
2002
Variance with
Budgeted Amounts Final Budget- 2001
Actual Positive Actual
Original Final Amounts (Negative) Amounts
Revenues:
Intergovernmental revenue $377,787 $377,787 $383,183 $5,396 $490,829
Other revenues:
Miscellaneous 196
Proceeds from sale of assets 37,650
Total revenues 377,787 377,787 383,183 5,396 528,675
Expenditures:
Personal services 13,437 13,437 3,204 10,233 12,877
Supplies 25 25 146 (121) 388
Other services and charges 17,301 17,301 7,097 10,204 53,644
Loans and grants 405,447 (405,447) 241 , I 00
Capital outlay 341, III 341,11] 341 ,111 191,270
Total expenditures 371,874 371,874 415,894 (44,020) 499,279
Revenues over (under) expenditures 5,913 5,913 (32,711) (38,624) 29,396
Other financing sources (uses):
Transfers (out) (5,913) (5,913) (5,913)
Total other financing sources (uses) (5,913) (5,913) (5,913) 0 0
Net change in fund balance $0 $0 (38,624) ($38,624) 29,396
Fund balance (deficit) - beginning 13,307 ( 16,089)
Fund balance (deficit) - ending ($25,317) $13,307
92
CITY OF COLUMBIA HEIGHTS, MINNESOTA
REQUIRED SUPPLEMENT AR Y INFORMATION
BUDGETARY COMPARISON SCHEDULE - NOTE TO RSI
December 31, 2002
Note A:
LEGAL COMPLIANCE - BUDGETS
The City of Columbia Heights' budget is legally adopted on a basis consistent with generally accepted
accounting principals. The legal level of budgetary control is at the fund level. The following is a listing
of funds whose actual expenditures exceeded budgeted expenditures (appropriations) in the following
funds for 2002:
Final Budget
Actual
Over Budget
Major Fund:
Anoka County CDBG
$37 I ,874
$415,894
$44,020
Expenditures in the Anoka County CDBG Fund are over budget by $44,020 due to the purchase of
properties. This was not included in the 2002 budget.
o
93
94
Statement 15
Page 2 of2
Total Total
Housing and Economic
Flex Police/Fire Redevelopment Development
Benefit Contingency Authority Authority Total
$ - $ - $ - $218,075 $809,663
118,602 367,847 238,125 848,254
12,542 259,545
492,592 492,592
1,744 22.691 30,859 31,438 127,842
429 5,577 7,583 7,726 31,418
54,522 3,615 4,210 85,034
43,950
56,695 146,870 902,496 512,116 2,698,298
48,681
I 5,744
25,608
15,374 53,107 735,592
17,160 5,457 183,296
51,447 387,571 423,382 250,376 1,479,496
257,425 257,425
5 I ,447 387,571 713,341 308,940 2,745,842
5,248 (240,701) 189,155 203,176 (47,544)
127,377 423,888
(238,057) (13,798) (490,463) (1,701,985)
0 (238,057) (13,798) (363,086) (1,278,097)
5,248 (478,758) 175,357 (159,910) (l,325,641)
26,494 478,758 440,683 582,376 2,657,397
$31,742 $0 $616,040 $422,466 $1,331,756
113
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - COMMUNITY DEVELOPMENT
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
For The Year Ended December 31,2002
With Comparative Totals For the Vear Ended December 31,2001
Statement 16
2002
Variance with
Budgeted Amounts Final Budget- 2001
Actual Positi ve Actual
Original Final AmOlmts (Negative) Amounts
Revenues:
Investment income:
Interest and dividends $ - $ - $1,242 $1,242 $9,300
Change in fair value 305 305 698
Total revenues 0 0 1,547 1,547 9,998
Expenditures:
Personal servi ces 253,414 253,414 245,345 8,069 231,152
Supplies 13,715 ] 3,715 8,635 5,080 3,851
Other services and charges 38,008 38,008 43,652 (5,644) 20,998
Capital outlay 500 500 500 2,386
Total expenditures 305,637 305,637 297,632 8,005 258,387
Revenues over (under) expenditures (305,637) (305,637) (296,085) 9,552 (248,389)
Other financing sources (uses):
Transfers in 284,702 284,702 284,702 275,112
Transfers (out) (11,826) (11,826) (11,826) (16,505)
Total other financing sources (uses) 272,876 272,876 272,876 0 258,607
Net change in fund balance ($32,76]) ($32,761 ) (23,209) $9,552 10,218
Fund balance - beginning 36,456 26,238
Fund balance - ending $13,247 $36,456
114
COMBINING AND INDIVIDUAL
FUND
STATEMENTS AND SCHEDULES
95
96
NONMAJOR GOVERNMENTAL FUNDS
97
98
SPECIAL REVENUE FUNDS
A Special Revenue Fund is used to account for the proceeds of special revenue
sources that are legally restricted to expenditures for specified purposes.
DEBT SERVICE FUNDS
The Debt Service Funds are used to account for the accumulation of resources for,
and payment of, interest, principal, and related costs on general long-term debt.
CAPITAL PROJECT FUNDS
The Capital Projects Funds account for financial resources to be used for the
acquisition or construction of major capital facilities (other than those financed
by proprietary funds.
99
100
NONMAJOR
SPECIAL REVENUE FUNDS
The City of Columbia Heights had the following Special Revenue Funds during the year:
Community Development Fund - established to account for revenues and expenditures
associated with planning, building inspections, and community development projects
within the City.
Cable Television Fund - established to account for revenues and expenditures associated
with cable television franchise.
Library Fund - established III 1993 to account for revenues and expenditures of the
Ii b fary.
DARE Program Fund - established to account for revenues and expenditures of DARE
(Drug Awareness) Program.
Special Proiects Fund - established to monitor revenues from special projects and related
expenditures.
CHASE Fund - estab lished to account for revenues and expenditures associated with a
State grant received for community participation in youth enrichment programs.
Confiscated Property Fund - established to account for funds from property confiscated
by the Police Department.
Local Law Enforcement Block Grant Fund - established to account for revenues and
expenditures associated with a federal grant received for the purchase of equipment to aid
in crime prevention.
COPS MORE 96 Grant - established to account for revenues and expenditures associated
with a federal grant received for technical service equipment and personne1.
Juvenile Justice Grant - established to account for revenues and expenditures associated
with the removal of graffiti in the City.
COPS School Partnership Grant - established to account for revenues and expenditures
associated with a federal grant received to address identified crime problems within the
schools.
101
102
Recreation Contributed Proiects Fund - established to monitor contributions for
recreational activities and related expenditures.
Contributed Proiects Fund - established to monitor contributions and related
expenditures.
Flex Benefit - established to account for contributions by employees and related
expenditures for flexible benefits.
Police/Fire Contingency Fund - established to account for future years expenditures
related to police and fire.
Housing and Redevelopment Authority- a separate legal entity from the City. The mayor
and City Council comprise the majority membership of this component unit. Its purpose
is to provide housing in the City.
Parkview Villa North Fund - established to account for revenues and
expenditures associated with low-income federally subsidized senior housing.
Parkview Villa South Fund - established to account for revenues and
expenditures associated with an EDA owned senior housing complex.
Rental Housing Fund - established to account for revenues and expenditures of
City-owned rental properties.
Economic Development Authority - a separate legal entity from the City. The mayor and
City Council comprise the majority membership of this component unit. Its purpose is
economic development in the City.
Economic Development Authority Administration Fund - established to account
for revenues and expenditures associated with business development and
community redevelopment projects in the City.
Business Revolving Loan Fund - established to account for revenues and
expenditures associated with business development through a business revolving
loan fund.
Section 8 Fund - established to account for revenues and expenditures associated
with the administration of Section 8 rental assistance programs within the City.
103
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
December 31, 2002
Statement 12
Total
Nonmajor
Special Debt Capital Government
Assets Revenue Service Project Funds
Cash and investments $1,583,722 $1,162,995 $5,701,833 $8,448,550
Receivables:
Accounts 48,087 48,087
Taxes 3,703 12,603 205 16,5 11
Interest 27,092 22,067 34,366 83,525
Loans 10,433 10,433
Due from other governmental units 255,242 3,039 258,281
Interfimd receivable 52,572 157,564 210,136
Prepayments 4,156 4,156
Real estate held for resale 165,836 165,836
Total assets $2,098,271 $1,250,237 $5,897,007 $9,245,515
Liabilities and Fund Balance
Liabilities:
Accounts payable $475,859 $ - $62,371 $538,230
Accrued salaries and withholdings payable 11,027 11 ,027
Contracts payable - retained percentage 1,000 1,000
Due to other governmental units 43,033 7 43,040
Interfund payable 173,870 52,572 37,243 263,685
Deferred revenue 40,746 10,0[2 50,758
Deposi ts 21,980 21 ,980
Total liabilities 766,515 62,591 100,614 929,720
Fund balance:
Reserved:
Reserved for prepayments 4,156 4,156
Reserved for real estate held for resale 165,836 165,836
Reserved for program expenditures 780,821 780,821
Unreserved:
Designated for working capital 46,7 1 5 46,715
Designated for maintenance 102,590 102,590
Designated for debt service 1,240,225 1,240,225
Designated for capital improvements 5,148,402 5,148,402
Undesignated 231,638 (52,579) 647,991 827,050
Total fund balance 1,331,756 1,187,646 5,796,393 8,315,795
Total liabilities and flmd balance $2,098,271 $1,250,23 7 $5,897,007 $9,245,515
104
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINING SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
NON MAJOR GOVERNMENTAL FUNDS
For The Year Ended December 31,2002
Statement 13
Total
Nonmajor
Special Debt Capital Government
Revenues: Revenue Service Project Funds
Taxes $809,663 $ - $ - $809,663
Tax increment collections 627,090 133,434 760,524
Intergovernmental 848,254 84,919 6,935 940,108
Charges for services 752,137 752,137
Investment income:
Interest and dividends 127,842 104,135 162,176 394,153
Change in fair value 31,418 25,592 39,856 96,866
Other revenues 128,984 25,563 154,547
Total revenues 2,698,298 841,736 367,964 3,907,998
Expenditures:
Current:
General government 292,970 292,970
Public safety 448,285 448,285
Culture and recreation 684,674 684,674
Community development 1,062,488 1,062,488
Capital outlay:
Public safety 70,591 70,591
Culture and recreation 26,610 26,610
Community development 257,425 257,425
Debt service:
Principal retirement 716,5 I 5 716,515
Interest and fiscal charges 530,985 530,985
Miscellaneous 30,237 30,237
Developer incentives 104,258 104,258
Contractual services 66,885 66,885
Total expenditures 2,745,842 1,277,737 268,344 4,291,923
Revenues over (under) expenditures (47,544) (436,001) 99,620 (383,925)
Other financing sources (uses):
Transfers in 423,888 1,182,851 2,030,225 3,636,964
Transfers out (1,701,985) (1,112,130) (220,485) (3,034,600)
Total other financing sources (uses) (l,278,097) 70,721 1,809,740 602,364
Net change in fimd balance (1,325,641 ) (365,280) 1,909,360 218,439
Fund balance - beginning 2,657,397 1,552,926 3,887,033 8,097,356
FlU1d balance - ending $1,331,756 $1,187,646 $5,796,393 $8,315,795
105
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBINING BALANCE SHEET
NONMAJOR SPECIAL REVENUE FUNDS
December 31, 2002
Community
Development Cable
Fund Television Library
Assets
Cash and investments $22,057 $ - S56,048
Receivables:
Accounts 32,215
Taxes
Interest 263 3,375 1,217
Loans
Due from other governmental units
Prepayments 4,156
Real estate held for resale
Total assets $22,320 $35,590 $61,421
Liabilities and Fund Balance
Liabilities:
AccOlmts payable $3,137 $4,081 $1,559
Accrued salaries and withholdings payable 3,956 6,273
Due to other governmental units 1,980 2,718
Internmd payable 29,070
Deferred revenue
Deposi ts
Total liabilities 9,073 33,151 10,550
Fund balance:
Reserved for prepayments 4,] 56
Reserved for real estate held for resale
Reserved for program expenditures
Unreserved:
Designated for working capital 46,715
Designated for maintenance
Undesignated 13,247 2,439
Total fund balance 13 ,247 2,439 50,87l
Total liabilities and fund balance $22,320 535,590 $61,4 21
106
Statement 14
Page 1 of2
Local Law
D.A.R.E. Special Confiscated Enforcement
Program Projects C.H.A.S.E. Property Block Grant
$20,573 $1,976 $35,641 $13,121 $23,290
15,184
3,288 300 269
13,990
$20,573
$20,448
$49,931
$13,121
$23,559
$ -
$4,762
$ -
444
$ -
$ -
10,969
17,048
o
15,731
444
o
17,048
20,573
20,573
4,717
4,717
49,487
49,487
13,121
13,121
6,511
6,511
$20,573
$20,448
$49,931
$13,121
$23,559
107
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBINING BALANCE SHEET
NONMAJOR SPECIAL REVENUE FUNDS
December 31,2002
Assets
Cash and investments
Receivables:
Accounts
Taxes
Interest
Loans
Due from other governmental units
Prepayments
Real estate held for resale
Total assets
Liabilities and Fund Balance
Liabilities:
Accounts payable
Accrued salaries and withholdings payable
Due to other governmental units
Interfund payable
Defen-ed revenue
Deposits
Total liabilities
Fund balance:
Reserved for prepayments
Reserved for real estate held for resale
Reserved for program expenditures
Unreserved:
Designated for working capital
Designated for maintenance
Undesignated
Total fund balance
Total liabilities and fund balance
COPS
More 96
Grant
$314
$314
s
. -
314
314
$314
108
Juvenile
Justice
Gran t
$340
623
$963
$ -
o
963
963
$963
Recreation
Contributed
Projects
$71 ,050
$71,050
$125
o
125
70,925
70,925
$71,050
Statement 14
Page 2 of2
Total Total
Housing and Economic
Contributed Flex Police/Fire Redevelopment Development
Projects Benefit Contingency Authori ty Authority Total
$29,772 $39,321 $264,160 $610,148 $395,911 $1,583,722
688 48,087
3,703 3,703
370 4,809 6,539 6,662 27,092
10,433 10,433
240,629 255,242
4,156
144,723 21,113 165,836
$29,772 $39,691 $268,969 $1,002,727 $437,822 $2,098,271
$],432 $7,949 $268,969 $18] ,468 $2,377 $475,859
104 250 ] ] ,027
38,335 43,033
144,800 173,870
12,729 40,746
21,980 21,980
1,432 7,949 268,969 386,687 15,356 766,515
4,156
144,723 21,113 165,836
474,393 306,428 780,821
46,715
] 02,590 102,590
28,340 31,742 (105,666) 94,925 231,638
28,340 31,742 0 616,040 422,466 1,331,756
$29,772 $39,691 $268,969 $1,002,727 $437,822 $2,098,271
109
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBINING SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
NONMAJOR SPECIAL REVENUE FUNDS
For The Year Ended December 31,2002
Community
Development Cable D.A.R.E.
Fund Television Library Program
Revenues:
Taxes $ - 5> - $591,588 $ -
Intergovernmental
Fees/program revenues 129,386 17,522
Rents
Investment income:
Interest and dividends 1,242 15,925 5,744
Change in fair value 305 3,914 1,411
Other revenues:
Miscellaneous 18,827
Contributions 526
Total revenues 1,547 168,052 616,265 526
Expenditures:
Parks and recreation:
Personal services
Supplies
Other services and charges
Other:
Personal services 245,345 1,973 415,421
Supplies 8,635 2,302 104,984 2,381
Other services and charges 43,652 144,927 74,236 2,4 70
Capital outlay
Total expenditures 297,632 149,202 594,641 4,851
Revenues over (under) expenditures (296,085) 18,850 21,624 ( 4,325)
Other financing sources (uses):
Transfers in 284,702 9,000
Transfers (out) (11,826) (408,549) (209,292)
Total other financing sources (uses) 272,876 ( 408,549) (209,292) 9,000
Net change in fimd balance (23,209) (389,699) (187,668) 4,675
Fund balance - beginning 36,456 392,138 238,539 15,898
Fund balance - ending $13,247 $2,439 $50,871 $20,573
110
Statement 15
Page 1 of2
Local Law COPS
Special Confiscated Enforcement More 96
Proj ects C.H.A.S.E. Property Block Grant Grant
$ - $ - $ - $ - $ -
78,256 26,351
88,714 11,381
15,516 1,414 1,269
3,813 348 312
3,860
108,043 91,399 3,860 27,932 0
111
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBINING SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
NON MAJOR SPECIAL REVENUE FUNDS
For The Year Ended December 31,2002
Juvenile Cops School Recreation
Justice Partnership Contributed Contributed
Gran t Grant Projects Projects
Revenues:
Taxes $ - $ - $ - $ -
Intergovernmental 12,462 6,611
Fees/program revenues
Rents
Investment income:
Interest and dividends
Change in fair value
Other revenues:
Miscellaneous
Contributions 29,145 14,279
Total revenues 12,462 6,611 29,145 14,279
Expenditures:
Parks and recreation:
Personal services
Supplies 8,003
Other services and charges 3,438
Other:
Personal services 4,372
Supplies 107 1,124 9,654
Other services and charges 9,055 5,487 10,367
Capital outlay
Total expenditures 13,534 6,611 11 ,44 I 20,021
Revenues over (under) expenditures (1,072) 0 17,704 (5,742)
Other financing sources (uses):
Transfers in 893
Transfers (out)
Total other financing sources (uses) 893 0 0 0
Net change in fimd balance (179) I 7,704 (5,742)
Fund balance - beginning ],142 53,221 34,082
Fund balance - ending $963 $0 $70,925 $28,340
112
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - CABLE TELEVISION FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
For The Year Ended December 31, 2002
With Comparative Totals For the Year Ended December 31, 2001
Statement 17
2002
Variance with
Budgeted Amounts Final Budget- 2001
Actual Positive Actual
Original Final Amounts (Negative) Amounts
Revenues:
Franchise fees $128,000 $128,000 $129,386 $1,386 $134,502
Investment income:
Interest and dividends 10,000 10,000 15,925 5,925 20,977
Change in fair value 3,914 3,914 1,574
Other revenues:
Miscellaneous 18,827 18,827 29,827
Total revenues 138,000 138,000 168,052 30,052 186,880
Expenditures:
Personal services 6,431 6,43 r 1,973 4,458 1,828
Supplies 55,550 55,550 2,302 53,248 1,267
Other services and charges 42,366 42,366 144,927 (102,561) 23,185
Total expenditures 104,347 104)47 149,202 (44,855) 26,280
Revenues over (under) expenditures 33,653 33,653 18,850 (14,803 ) 160,600
Other financing sources (uses):
Transfers (out) (108,549) ( 408,549) ( 408,549) (104,333)
Net change in fund balance ($74,896) ($374,896) (389,699) ($14,803 ) 56,267
Fund balance - beginning 392,138 335,871
Fund balance - ending $2,439 $392,138
115
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - LIBRARY FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
For The Year Ended December 31, 2002
With Comparative Totals For the Year Ended December 31,200 I
Statement 18
2002
Variance with
Budgeted Amounts Final Budget- 2001
Actual Positive Actual
Original Final Amounts (Negative) Amounts
Revenues:
Taxes S591,588 S591,588 S591,588 $ - $547,767
Charges for services 21,700 21,700 17,522 (4,178) 17,725
Investment income:
Interest and dividends 5,000 5,000 5,744 744 6,922
Change in fair value 1,411 1,411 519
Other revenues:
Miscellaneous 250 250 (250) 230
Total revenues 6 18,538 618,538 616,265 (2,273 ) 573,163
Expenditures:
Personal services 412,645 412,645 415,421 (2,776) 383,086
Supplies 91,650 91,650 104,984 (13,334) 90,197
Other services and charges 72,015 72,015 74,236 (2,221) 71,728
Capital outlay 23,800 23,800 23,800 7,761
Total expenditures 600,110 600,110 594,641 5,469 552,772
Revenues over expenditures 18,428 18,428 21,624 3,196 20,391
Other financing sources (uses):
Transfers (out) (9,292) (209,292) (209,292) (8,727)
Net change in fund balance $9,136 ($190,864 ) (187,668) $3,196 11,664
Fund balance - beginning 238,539 226,875
FW1d balance - ending $50,871 $238,539
116
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - D.A.R.E. PROGRAM
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
For The Year Ended December 31, 2002
With Comparative Totals For the Year Ended December 31,2001
Statement 19
2002
Variance with
Budgeted Amounts Final Budget- 2001
Actual Positive Actual
Original Final Amounts (Negative) Amounts
Revenues:
Contributions $0 $0 $526 $526 $63
Expenditures:
Supplies 5,850 5,850 2,381 3,469 3,288
Other services and charges 2,975 2,975 2,470 505 2,844
Total expenditures 8,825 8,825 4,851 3,974 6,132
Revenues over (under) expenditures (8,825) (8,825 ) (4,325) 4,500 (6,069)
Other financing sources:
Transfers in 9,000 9,000 9,000 6,000
Net change in flmd balance $175 $175 4,675 $4,500 (69)
Food balance - beginning 15,898 15,967
Flmd balance - ending $20,573 $ I 5,898
117
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - SPECIAL PROJECTS
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2002
With Comparative Totals For the Year Ended December 31,2001
Statement 20
2002 2001
Revenues:
Fees/program revenue $88,714 S 127,215
Investment income:
Interest and dividends 15,516 12,887
Change in fair value 3,813 967
Total revenues 108,043 141,069
Expenditures:
Other services and charges 72,300 25,000
Total expenditures 72,300 25,000
Revenues over expenditures 35,743 116,069
Other financing sources:
Transfers (out) (330,000)
Net change in fund balance (294,257) 116,069
Fund balance - beginning 298,974 182,905
Fund balance - ending $4,717 $298,974
118
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - C .H .A .S .E .
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31,2002
With Comparative Totals For the Year Ended December 31, 2001
Statement 21
2002 2001
Revenues:
Intergovernmental:
State grant $78,256 $105,782
Fees/program revenue 11,381 14,910
Investment income:
Interest and dividends 1,414 1,142
Change in fair value 348 86
Total revenues 91,399 121,920
Expenditures:
Personal services 48,681 47,298
Supplies 7,741 13,779
Other services and charges 22,170 42,528
Capital outlay 2,177
Total expenditures 78,592 105,782
Net change in fund balance 12,807 16,138
Fund balance - beginning 36,680 20,542
Fund balance - ending $49,487 $36,680
119
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - CONFISCATED PROPERTY
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31,2002
With Comparative Totals For the Year Ended December 31, 200 I
Statement 22
Revenues:
Other revenue:
Confiscated property
2002 2001
$3,860 $9,902
797 801
3]5 1,983
1,112 2,784
2,748 7, I] 8
10,373 3,255
$]3,121 $10,373
Expenditures:
Supplies
Other services and charges
Total expenditures
Net change in nmd balance
Fund balance - beginning
Fund balance - ending
120
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - LOCAL LAW ENFORCEMENT BLOCK GRANT
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
F or The Year Ended December 31, 2002
With Comparative Totals For the Year Ended December 31,2001
Statement 23
2002 2001
Revenues:
Intergovernmental:
Federal grant $26,351 $32,933
Investment income:
Interest and dividends 1,269 1,520
Change in fair value 312 114
Total revenues 27,932 34,567
Expenditures:
Supplies 30,695 3,548
Other services and charges 3,91 I 713
Capital outlay 28,316
Total expenditures 34,606 32,577
Revenues over (under) expenditures (6,674) 1,990
Other financing sources:
Transfers in 1,916 2,522
Net change in nmd balance (4,758) 4,512
Fund balance - beginning 11,269 6,757
Fund balance - ending $6,511 $11,269
121
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - COPS MORE 96
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
F or The Year Ended December 31, 2002
With Comparative Totals For the Year Ended December 31,2001
Statement 24
2002 2001
$ - S11,330
23
2
0 $11,355
4,550
922
9,720
0 15,192
0 (3,837)
3,787
0 (50)
314 364
$314 $314
Revenues:
Intergovernmental:
Federal grant
Investment income:
Interest and dividends
Change in fair value
Total revenues
Expenditures:
Supplies
Other services and charges
Capital outlay
Total expenditures
Revenues over (under) expenditures
Other financing sources:
Transfers in
Net change in fund balance
Frmd balance - beginning
Fund balance - endlng
122
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - JUVENILE JUSTICE GRANT
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
F or The Year Ended December 31, 2002
With Comparative Totals For the Year Ended December 31,2001
Statement 25
2002 2001
Revenues:
Intergovernmental:
State grant $12,462 $8,481
Expenditures:
Personal services 4,372 3,210
Supplies 107 368
Other services and charges 9,055 6,001
Total expenditures 13,534 9,579
Revenues over (under) expenditures (l,072) (1,098)
Other financing sources:
Transfers in 893 1,071
Net change in fund balance (179) (27)
. Fund balance - beginning 1,142 1,169
Fund balance - ending $963 $1,142
123
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - COPS SCHOOL PARTNERSHIP GRANT
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31,2002
With Comparative Totals For the Year Ended December 31,2001
Statement 26
2002 2001
Revenues:
Intergovernmental:
Federal grant $6,611 S50,956
Expenditures:
Personal services 23,172
Supplies 1,124 1,026
Other services and charges 5,487 10,778
Capital outlay 15,980
Total expenditures 6,61 I 50,956
Net change in food balance
FlU1d balance - beginning
Flmd balance" ending $0 SO
1'JA.
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - RECREATION CONTRIBUTED PROJECTS
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
F or The Year Ended December 31 , 2002
With Comparative Totals For the Year Ended December 31,200 I
Statement 27
2002 2001
Revenues:
Contributions $29,145 $35,420
Miscellaneous 555
Total revenues 29,145 35,975
Expenditures:
Supplies 8,003 21, I 08
Other services and charges 3,438 2,738
Capital outlay 6,018
Total expenditures 11,441 29,864
Net change in fund balance 17,704 6, III
Fund balance - beginning 53,221 47,110
Fund balance - ending $70,925 $53,221
125
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - CONTRIBUTED PROJECTS
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31,2002
With Comparative Totals For the Year Ended December 31,2001
Statement 28
2002 2001
Revenues:
Contributions $14,279 $19,600
Expenditures:
Supplies 9,654 78
Other services and charges 10,367 9,207
Capital outlay 10,708
Total expenditures 20,021 19,993
Net change in fund balance (5,742) (393)
Fund balance - beginning 34,082 34,4 75
Fund balance - ending $28,340 $34,082
126
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - FLEX BENEFIT FUND
SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31, 2002
With Comparative Totals For the Year Ended December 31,2001
Statement 29
2002 2001
Revenues:
Other revenue:
Flex withholding $54,522 $49,143
Investment Income:
Interest and dividends 1,744 1,651
Change in fair value 429 124
56,695 50,918
Expenditures:
Other services and charges 51,447 48,400
Total expenditures 51 ,447 48,400
Net change in fund balance 5,248 2,518
Fund balance - beginning 26,494 23,976
Fund balance - ending $31,742 $26,494
127
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - POLICE/FIRE CONTINGENCY
SCHEDULE OF REvENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31,2002
With Comparative Totals For the Year Ended December 31, 2001
Statement 30
2002 2001
Revenues:
Intergovernmental $118,602 $111 ,249
Investment income:
Interest and dividends 22,691 50,412
Change in fair value 5,577 3,784
Total revenues 146,870 165,445
Expenditures:
Other services and charges 387,571 I 1 I ,249
Revenues over expenditures (240,70 I) 54,196
Other financing sources (uses):
Transfers out (238,057) (500,000)
Net change in fund balance (478,758) ( 445,804)
Flmd balance - beginning 478,758 924,562
Fund balance - ending $0 $478,758
128
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUNDS - HOUSING AND REDEVELOPMENT AUTHORITY (COMPONENT UNIT)
COMBINING BALANCE SHEET
December 31, 2002
Statement 31
129
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUNDS - HOUSING AND REDEVELOPMENT AUTHORITY (COMPONENT UNIT)
COMBINING SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
For The Year Ended December 31,2002
Statement 32
Parkview Parh.\,iew
Villa Villa Rental
North South Housing Total
Revenues:
Intergovernmental revenue $367,847 $ - $ - S367,847
Ren ts 284,198 I 91 ,944 16,450 492,592
Investment income:
Interest and dividends 22,613 5,701 2,545 30,859
Change in fair value 5,557 1 ,401 625 7,583
Other revenues:
Miscellaneous 2,078 1,342 195 3,615
Total revenues 682,293 200,388 19,815 902,496
Expenditures:
Personal services 9, III 6,263 1 5,374
Supplies 10,221 6,359 580 1 7,160
Other services and charges 270,710 141,364 11,308 423,382
Capital outlay 248,336 9,089 257,425
Total expenditures 538,378 163,075 11,888 713,341
Revenues over expenditures 143,915 3 7,31 3 7,927 189,155
Other financing sources (uses):
Transfers (out) (7,884 ) (5,914) (13,798)
Total other financing sources (uses) (7,884) (5,914) 0 (13,798)
Net change in ftmd balance 136,031 31,399 7,927 175,357
Fund balance - beginning 338,362 71,191 31,130 440,683
Flmd balance - ending $474,393 S I 02,590 $39,057 S616,040
130
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - HOUSING & REDEVELOPMENT AUTHORITY-
PARKVIEW VILLA NORTH - SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
For The Year Ended December 31,2002
With Comparative Totals For the Year Ended December 31, 200 I
Statement 33
2002
Variance with
Budget Amounts Final Budget- 2001
Actual Positive Actual
Original Final Amounts (Negative) Amounts
Revenues:
Intergovernrnentalrevenue $50,000 $50,000 $367,847 $317,847 $98,791
Ren ts 270,000 270,000 284,198 14,198 266,979
Investment income:
Interest and dividends 9,000 9,000 22,613 13,613 17,376
Change in fair value 5,557 5,557 1,304
Other 4,000 4,000 2,078 (1,922) 4,999
Total revenues 333,000 333,000 682,293 349,293 389,449
Expendi tures:
Personal services 19,239 19,239 9,111 10,128 10,335
Supplies 30,012 30,012 10,221 19,791 27,200
Other services and charges 293,267 293,267 270,710 22,557 273,412
Capital outlay 32,670 32,670 248,336 (215,666) 18,273
Total expenditures 375,188 375,188 538,378 (163,190) 329,220
Revenues over (under) expenditures (42,188) (42,188) 143,915 186,103 60,229
Other financing sources (uses):
Transfers (out) (7,884) (7,884) (7,884) (7,335)
Net change in fund balance ($50,072) ($50,072) 136,031 $]86,103 52,894
Fund balance - beginning 338,362 285,468
Fund balance - ending $474,393 $338,362
131
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - HOUSING & REDEVELOPMENT AUTHORITY _
P ARKVIEW VILLA SOUTH - SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
F or The Year Ended December 31, 2002
With Comparative Totals For the Year Ended December 31,2001
Statement 34
2002
Variance with
Budgeted Amounts Final Budget- 2001
Actual Positive Actual
Original Final Amounts (Negative) AmOlUlts
Revenues:
Rents $186,800 $186,800 $ I 91 ,944 $5,144 $191,640
Investment income:
Interest and dividends 26,000 26,000 5,701 (20,299) 40,612
Change in fair value 1,401 1,401 3,048
Other 4,500 4,500 1,342 (3,158) 1,616
Total revenues 217,300 217,300 200,388 (16,912) 236,916
Expenditures:
Personal services 9,410 9,410 6,263 3,147 2,768
Supplies 9,497 9,497 . 6,359 3,138 15,479
Other services and charges 156,436 156,436 141,364 15,072 146,352
Capital outlay 37,330 37,330 9,089 28,241 4,894
Total expenditures 212,673 212,673 163,075 49,598 169,493
Revenues over expenditures 4,627 4,627 37,313 32,686 67,423
Other financing sources (uses):
Transfers (out) (5,914) (5,914) (5,914) (703,670)
Net change in fund balance ($1,287) ($1,287) 31,399 $32,686 (636,247)
Fund balance - beginning 7],191 707,438
Fund balance - ending $102,590 $71,191
132
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - HOUSING & REDEVELOPMENT AUTHORITY -
RENTAL HOUSING - SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
For The Year Ended December 31,2002
With Comparative Totals For the Year Ended December 31,2001
Statement 35
133
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUNDS - ECONOMIC DEVELOPMENT AUTHORITY (COMPONENT UNIT)
COMBINING BALANCE SHEET
December 31, 2002
Statement 36
Economic Business
Development Revolving
Authority Loan
Administration Fund Total
Assets
Cash and investments $94,670 $301,241 $395,911
Receivables:
Taxes 772 2,931 3,703
Interest 1,423 5,239 6,662
Loans 10,433 10,433
Real estate held for resale 21,113 21,113
Total assets $96,865 $340,957 $437,822
Liabilities and Fund Balance
Liabilities:
Accounts payable $2,377 $ - $2,377
Accrued salaries and withholdings payable 250 250
Deferred revenue 12,729 12,729
Totall1abilities 2,627 12,729 15,356
Fund balance:
Reserved for real estate held for resale 21,113 21,1]3
Reserved for program expenditures 306,428 306,428
Unreserved:
Undesignated 94,238 687 94,925
Total fund balance 94,238 328.228 422,466
Total liabilities and flmd balance $96,865 $340,957 $437,822
134
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUNDS - ECONOMIC DEVELOPMENT AUTHORITY (COMPONENT UNIT)
COMBINING SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
F or The Year Ended December 31, 2002
Statement 37
Economic Business
Development Revolving
Authority Loan
Administration Fund Section 8 Total
Revenues:
Taxes S119,834 $98,241 .$ - $218,075
Intergovernmental revenue 209,650 12,944 15,531 238,125
Fees/program revenues 12,542 12,542
Investment income:
Interest and dividends 6,715 24,723 31,438
Change in fair value 1,650 6,076 7,726
Other revenues:
Miscellaneous 4,210 4,210
Total revenues 342,059 154,526 15,531 512,116
Expenditures:
Personal services 53,107 53,107
Supplies 5,457 5,457
Other services and charges 40,714 12 40,726
Loans and grants 209,650 209,650
Total expenditures 308,928 12 0 308,940
Revenues over expenditures 33,131 154,514 15,53 J 203,176
Other financing sources (uses):
Transfers in 17,500 24,000 85,877 127,377
Transfers (out) (107,884) (382,579) ( 490,463)
Total other financing sources (uses) (90,384) (358,579) 85,877 (363,086)
Net change in fund balance (57,253 ) (204,065) 101,408 (159,910)
Fund balance (deficit) - beginning 151,491 532,293 (101,408) 582,376
Fund balance - ending $94,238 $328,228 $0 $422,466
135
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - ECONOMIC DEVELOPMENT AUTHORITY _
EDA ADMINISTRA nON - SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
F or The Year Ended December 31, 2002
With Comparative Totals For the Year Ended December 31, 2001
Statement 38
2002
Variance with
Budgeted Amounts Final Budget- 2001
Actual Positive Actual
Original Final Amounts (Negative) Amounts
Revenues:
Taxes $137,015 $137,015 $119,834 ($17,181) $118,508
Intergovernmental revenue 209,650 209,650 335,350
Fees/program revenues 140
Investment income:
Interest and dividends 6,715 6,715
Change in fair value 1,650 1,650
Other revenues:
M iscel laneous 4,210 4,210 15,986
Total revenues 137,015 137,015 342,059 205,044 469,984
Expenditures:
Personal services 75,828 75,828 53,107 22,721 31,403
Supplies 3,570 3,570 5,457 (1,887) 1,217
Other services and charges 49,733 49,733 40,714 9,019 60,710
Loans and grants 209,650 (209,650) 335,350
Total expenditures 129,131 129,13 ] 308,928 (1 79,797) 428,680
Revenues over expenditures 7,884 7,884 33,13 ] 25,247 41,304
Other financing sources (uses):
Transfers in 17,500 17,500
Transfers (out) (7,884) ( 1 07,884 ) ( 107,884) (22,281)
Total other financing sources (uses) (7,884 ) (107,884) (90,384) 17,500 (22,281)
Net change in fund balance $0 ($100,000) (57,253) $42,747 19,023
Flmd balance - beginning 151,491 132,468
Fund balance - ending $94,238 $151,491
136
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - ECONOMIC DEVELOPMENT AUTHORITY
BUSINESS REVOLVING LOAN FU.ND: SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
For The Year Ended December 31, 2002
With Comparative Totals For the Year Ended December 31, 2001
Statement 39
2002
Variance with
Budgeted Amounts Final Budget- 2001
Actual Positive Actual
Original Final Amounts (Negative) Amounts
$111,702 $111,702 $98,241 ($13,461 ) $94,499
12,944 12,944 12,903
12,542 12,542 29,828
24,723 24,723 25,374
6,076 6,076 1 ,904
111,702 111,702 154,526 42,824 164,508
Revenues:
Taxes
In tergovernmental
Fees/program revenues
Investment income:
Interest and dividends
Change in fair value
Total revenues
Expenditures:
Other services and charges
Total expenditures
12 (12)
0 0 12 (12)
111,702 111,702 154,514 42,812
24,000 24,000
(I I 1,702) (382,579) (382,579)
(111,702) (382,579) (358,579) 24,000
$0 ($270,877) (204,065) $66,812
532,293
$328,228
4,223
4,223
Revenues over expenditures
160,285
Other financing sources (uses):
Transfers in
Transfers (out)
Total other financing sources (uses)
(106,752)
(l 06,752)
Net change in fund balance
53,533
Fund balance - beginning
478,760
Fund balance - ending
$532,293
137
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SPECIAL REVENUE FUND - ECONOMIC DEVELOPMENT AUTHORITY _
SECTION 8 HOUSING
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
For The Year Ended December 31,2002
With Comparative Totals For the Year Ended December 31, 200 I
Statement 40
2002 2001
Revenues:
Intergovernmental revenue $15,531 $2,640
Investment income:
Interest 716
Other 40
Total revenues 15,531 3,396
Expenditures:
Personal services 986
Other services and charges 8,493
Total expenditures 0 9,479
Revenues over expenditures 15,53 I (6,083)
Other financing sources (uses):
Transfers in 85,877
Net change in fund balance 101,408. (6,083)
Fund balance (deficit) - beginning (101,408) (95,325)
Fund balance - ending $0 ($101,408)
138
NONMAJOR
DEBT SERVICE FUNDS
The City of Columbia Heights had the following Debt Service Funds during the year:
Tax Increment Bond Funds - are separate funds used to account for each separate Tax
Increment Bond Issue revenues and expenditures. These bonds are repaid primarily from
tax increments.
Special Assessment Improvement Bonds - are repaid primarily from special assessments.
139
140
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUB COMBINING BALANCE SHEET
NONMAJOR DEBT SERVICE FUNDS
December 31,2002
Statement 41
Tax Multi-Use G.O.
Increment Redevelopment Improvement
Bonds Plan 1999A Totals
Assets
Cash and investments $465,176 $ $697,819 $1,162,995
Receivables:
Taxes:
Unremitted 2,591 2,591
Delinquent 10,012 10,0 12
Interest 15,532 6,535 22,067
Interfund receivable 52,572 52,572
Total assets $545,883 $0 $704,354 $1,250,237
Liabilities and Fund Balance
Liabilities:
Due to other governmental units $ $7 $ $7
Interfund payable 52,572 52,572
Deferred revenue:
Property taxes - delinquent 10,012 10,012
Total liabilities 10,012 52,579 0 62,591
Fund balance (deficit):
Unreserved:
Designated for debt service 535,871 704,354 1,240,225
Undesignated (52,579) (52,579)
Total fund balance (deficit) 535,871 (52,579) 704,354 1,187,646
Total liabilities and fund balance $545,883 $0 $704,354 $1,250,237
141
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBINING SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND NET ASSETS
NONMAJOR DEBT SERVICE FUNDS
For The Year Ended December 31, 2002
Tax
Increment
Bonds
Revenues:
Tax increments
Intergovernmental
Investment income:
Interest and dividends
Change in fair value
Total revenues
$610,109
84,509
73,296
18,013
785,927
Expenditures:
Debt service:
Principal retirement
Interest and fiscal charges
Miscellaneous
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Transfers in
Transfers (out)
Total other financing sources (uses)
Net change in fund balance
Fund balance (deficit) - beginning
Fund balance (deficit) - ending
142
Capital
Appreciation
Bonds
of1990
$
o
Statement 42
Tax
Increment
Refunding
Bonds of 1991
Multi-Use
Redevelopment
Plan
G.O.
Improvement
1999A
Total
$
$16,981
410
$
$627,090
84,919
17,391
30,839
7,579
38,418
104,135
25,592
841,736
o
220,000 105,000 716,515
6,380 30,370 530,985
12,311 30,237
226,380 12,311 135,370 1,277,737
(226,380) 5,080 (96,952) (436,00 I)
226,380 70,721 1,182,851
(1,112,130)
226,380 0 70,721 70,721
5,080 (26,231 ) (365,280)
(57,659) 730,585 1,552,926
SO ($52,579) $704,354 $1,187,646
143
144
NONMAJOR
CAPITAL PROJECT FUNDS
The City of Columbia Heights had the following Capital Project Funds during the year:
Capital Improvement Fund 401 - used to account for Capital Project Funds whereby
funding is provided by a number of internal and external sources.
Downtown Parking Maintenance Fund 405 - used for maintenance of the West Side
Parking.
Sheffield Redevelopment Fund 410 - used to fund redevelopment of the area of the City
identified as Sheffield Neighborhood.
Capital Improvement Parks Fund 412 - used to account for improvements in City parks.
Capital Improvement PVVS Fund 414 - used to account for improvements to Parkview
Villa South building.
Capital Improvement Development Fund 420 - used to account for improvements to
various development areas within the City.
Infrastructure Replacement Fund 430 - used to fund replacement of City infrastructure.
Capital Equipment Fire Fund 439 - used to fund replacement of fire capital assets.
Capital Equipment Cable TV - used to fund replacement of cable capital assets.
Capital Building: Library - used to fund replacement of the library building.
TIF District #2 Fund 407 - used to account for revenues and expenditures located within
the Tax Increment Financing District #2.
TIF Medtronics Fund 378 - used to account for revenues and expenditures located within
the Medtronics Tax Increment Financing District.
TIF Scattered Site Fund 379 - used to account for revenues and expenditures located
within the Scatter Site Tax Increment Financing District.
TIF Transition Block Fund 389 - used to account for revenues and expenditures located
within the Transition Block Tax Increment Financing District.
145
146
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBINING BALANCE SHEET
NONMAJOR CAPITAL PROJECT FUNDS
December 31, 2002
Statement 43
Page 1 of2
Capital Capital
Downtown Sheffield Improvement
Capital Parking Redevelopment Parks
Improvement Maintenance Fund 410 Fund 412
Assets
Cash and investments $530,036 $730,200 $483,133 S745,807
Rcceivables:
Special assessments:
Unremitted
Interest 463 3,418 7,744
Due from other governmental units
Interfund receivable
Total assets $530,499 $733,618 $483,133 $753,551
Liabilities and Fund Balance
Liabilities:
Accounts payable $ $1,326 $ $
Contracts payable - retained percentage 1,000
Interfund payable
Total liabilities 1,000 1,326 0 0
Fund balance (deficit):
Unreserved:
Designated for capital improvement 529,499 732,292 483,133 229,855
Undesignated 523,696
Total fund balance (deficit) 529,499 732,292 483,133 753,551
Total liabilities and fund balance $530,499 $733,618 $483,133 $753,551
147
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBINING BALANCE SHEET
NONMAJOR CAP IT AL PROJECT FUNDS
December 31, 2002
Capital Capital Capital
Improvement Improvement Infrastructure Equipment
PWS Development Replacement Fire
Food 414 Fund 420 Fund 430 Fund 439
Assets
Cash and investments $742,071 $888,253 S214,554 $656,402
Receivables:
Special assessments:
Unremitted
Interest 7,862 393 5,325 7,076
Due from other governmental units 3,039
Interfund receivable 157,564
Total assets $749,933 $891,685 $377,443 $663,478
Liabilities and Fund Balance
Liabilities:
Accounts payable $ $8,916 $ $
Contracts payable - retained percentage
Interfund payable
Total liabilities 0 8,916 0 0
Fund balance (deficit);
Unreserved:
Designated for capital improvement 749,933 882,769 377,443 663,478
Undesignatcd
Total fund balance (deficit) 749,933 882,769 377,443 663,478
Total liabilities and fund balance $749,933 $891,685 $377,443 $663,478
14.~
Statement 43
Page 2 of 2
Capital Capital
Equipment Building TIF TIF TIF TIF
Cable TV Library District #2 Medtronics Scattered Site Transition Block
Fund 440 Fwd 450 Fund 407 Fund 378 Fund 379 FlU1d 389 Totals
$300,000 $200,000 $ $210,452 $916 $9 $5,701,833
205 205
1,809 276 34,366
3,039
157,564
$300,000 $200,000 $0 $212,261 $1,397 $9 $5,897,007
$
s
$
$52,129
$
$
52,129
o
$62,371
1,000
37,243
100,614
2,243
2,243
35,000
35,000
o
o
300,000
200,000
160,132
160,132
(33,603 )
(33,603 )
9
9
5,148,402
647,991
5,796,393
300,000
200,000
(2,243)
(2,243 )
$300,000
$200,000
$0
$212,261
$1,397
$9
$5,897,007
149
150
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBlNING SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
NONMAJOR CAPn AL PROJECT FUNDS
For The Year Ended December 31, 2002
Statement 44
Page 1 of2
Revenues:
Tax increment
Intergovernmental
Investment income:
Interest and dividends
Change in fair value
Other revenues:
Miscellaneous
Project reimbursement
Total revenues
Expendi tures:
Developer incentives
Contractual services
Repair and maintenance
Capital outlay
Total expenditures
Revenue over (under) expenditures
Other financing sources (uses):
Transfers in
Transfers (out)
Total other financing sources (uses)
Net change in [und balance
Fund balance (deficit) - beginning
Fund balance (deficit) - ending
Capital
Improvement
$
2,187
537
] ,6]3
4,337
4,170
4,170
167
2,932
2,932
3,099
526,400
$529,499
Downtown
Parking
Maintenance
$
16,]29
3,964
20,093
20,77]
20,77]
(678)
(678)
732,970
$732,292
151
Capital
Sheffield
Redevelopment
Fund 410
$
612,293
o
612,293
612,293
(129,160)
$483,133
Capital
Improvement
Parks
Fund 412
s
36,542
8,981
o
18,750
5,200
69,473
o
2,041
26,610
28,651
o
40,822
o
40,822
712,729
$753,551
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SUBCOMBINING SCHEDULE OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
NONMAJOR CAPITAL PROJECT FUNDS
For The Year Ended December 3],2002
Capital Capital Capital
Improvement Improvement Infrastructure Equipment
PVVS Development Replacement Fire
Fund414 Fund 420 Fund 430 Fund 439
Revenues:
Tax increment $ $ $ S
Intergovernmental 3,039
Investment income:
Interest and dividends 37,098 1,857 25,127 33,393
Change in fair value 9,]] 7 456 6,] 75 8,207
Other revenues:
Miscellaneous
Project reimbursement
Total revenues 46,2]5 5,352 31,302 41,600
Expenditures:
Developer incentives
Contractual services 37,583
Repair and maintenance 1,839
Capital outlay 70,591
Total expenditures 0 37,583 0 72,430
Revenue over (under) expenditures 46,215 (32,23] ) 31,302 (30,830)
Other financing sources (uses):
Transfers in 915,000
Transfers (out) (144,380)
Total other financing sources (uses) 0 9] 5,000 (]44,380) 0
Net change in fund balance 46,2]5 882,769 (I 13,078) (30,830)
Fund balance (deficit) - beginning 703,718 490,521 694,308
Fund balance (deficit) - ending $749,933 $882,769 $377,443 $663,478
152
Statement 44
Page 2 of2
Capital Capital
Equipment Building TIF TIF TIF TIF
Cable TV Library District #2 Medtronic Scattered Site Transition Block
Fund 440 Fund 450 Fund 407 Fund 378 Fund 379 Fund 389 Totals
$ $ $ S116,269 S17,156 $9 S 133,434
3,896 6,935
8,537 1,306 162,176
2,098 321 39,856
18,750
6,813
0 0 0 126,904 22,679 9 367,964
104,258 104,258
419 62 38,064
28,821
97,201
0 0 0 104,677 62 0 268,344
0 0 0 22,227 22,617 9 99,620
300,000 200,000 2,030,225
(76, I 05) (220,485)
300,000 200,000 0 0 (76,105) 0 1,809,740
300,000 200,000 0 22,22 7 (53,488) 9 1,909,360
(2,243) 137,905 19,885 :1,887,033
$300,000 $200,000 ($2,243) $160,132 ($33,603 ) $9 $5,796,393
153
154
ENTERPRISE FUNDS
The authority for these types of funds is derived from Section 69(b) of the City Charter
which allows for Utility or other Public Service Enterprise Funds.
The Enterprise Funds are members of the Proprietary Fund Type category, and, as such,
are accounted for on the accrual basis of accounting. Revenues in the Enterprise Funds
are recognized when they are earned and expenses are recognized when they are incurred.
The Enterprise Funds are used to account for operations that are either financed and
operated in a manner similar to private business enterprises or where the governing body
has decided that periodic determination of revenues earned, expenses incurred, and/or net
income is appropriate for capital maintenance, public policy, management control,
accountability, or other purposes.
Water Utility Fund - used to account for revenues and expenses associated with services
to area residents.
Sewer Utility Fund - used to account for revenues and expenses associated with sewer
disposal within the City.
Refuse Utility Fund - used to account for revenues and expenses associated with
organized collection of refuse and recycling in the City.
Storm Sewer Utility Fund - used to account for revenues and expenses associated with
storm water disposal.
Liquor Fund - used to account for revenues and expenses associated with the operation of
three off-sale liquor stores.
155
CITY OF COLUMBIA HEIGHTS, MINNESOTA
WATER UTILITY FUND Statement 45
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31, 2002
With Comparative Totals For December 31, 2001
Capital
Equipment Capital
Operating Replacement Construction Dcbt Totals
Account Account Account Service 2002 2001
Assets
Current assets:
Cash and cash equivalents $39,923 $ - $ - S - $39,923 $322,790
Receivables:
Accounts (net of allowance for
uneo II eetabI es ) 283,783 283,783 285,538
Interest 1,457 3,189 2,022 6,668 11,656
Due from other governmental units 1,160 1,160
]nterfund receivable 63,676 321,943 293,056 678,675 490,335
Inventory, at cost 2,864 2,864 4,708
T ota] current asscts 392,863 325,132 0 295,078 1,013,073 1,115,027
Noncurrent assets:
Capital assets:
Land 45,223 45,223 45,223
Buildings 447,305 447,305 462,288
Improvements othcr than buildings 5,550,711 5,550,711 5,381,373
Office furniture and fixtures 25,259 25,259
Machinery and equipment 206,972 206,972 330,376
Construction in process 21,377
Tota] capital assets 6,275,470 0 0 0 6,275,470 6,240,637
Less: accumulated depreciation (2,291,954) (2,291,954) (2,244,524)
Tota] capital assets (net of
accumulated depreciation) 3,983,516 0 0 0 3,983,516 3,996,113
Total noncurrent assets 3,983,516 0 0 0 3,983,516 3,996,]13
T atal assets 4,376,379 325,132 0 295,078 4,996,589 5,111,140
Liabilities
Current ]iabilities:
AceoW1ts payable 3,702 3,702 2,649
Accrued salaries and withholdings payable 3,044 3,044 14,253
Due to other governmental units 256,999 256,999 155,719
lnterfund payable 678,675 678,675 490,335
Accrued interest payable 14,420 14,420 15,741
Deposits 3,744 3,744 3,744
Compensated absences payable - current 385 385
Bonds payable - current 94,032 94,032 91,426
Total current liabilities 267,874 0 078,675 108,452 1,055,001 773,867
NoneWTent liablilities:
Compensated absences payable-non current [2,791 12,791
Bonds payable - noncurrent 767,988 767,988 862,020
Total noncurrent liabilities 12,791 0 0 767,988 780,779 862,020
Total liabilities 280,665 0 678,675 876,440 1,835,780 1,635,887
Net Assets
Invested in capital assets, net of related debt 3,983,516 (862,O20) 3,12l,496 3,134,093
Restricted for debt service 280,658 280,658 252,433
Unrestricted 112,198 325,132 (678,675) (241,345) 88,727
Total net assets $4,095,714 $325,132 ($678,675) ($581,362) $3,160,809 $3,475,253
156
CITY OF COLUMBIA HEIGHTS, MINNESOTA
WATER UTILITY FUND Statement 46
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES, AND CHANGES
IN FUND NET ASSETS
For The Year Ended December 31,2002
With Comparative Totals For The Year Ended December 31, 200 I
Capital
Equipment Capital
Operating Replacement Construction Debt Totals
Account Account Account Service 2002 2001
Operating revenues:
Charges for services:
Customer services $32,117 :1; - $ - $ - $32,117 $25,913
Penalties 32,774 32,774 31,118
Charges for sales:
Water ] ,252,015 1,252,015 1,311,179
Meter 6,432 68,274 74,706 80,273
Total operating revenues 1,323,338 0 0 68,274 1,391,612 1,448,483
Operating expenses:
Cost of sales and services 910,316 910,316 983,112
Distribution 47l,116 471,116 424,114
Administration 8,426 8,426 7,779
Depreciation 161,970 161,970 163,622
Total operating expenses ],551,828 0 0 0 1,551,828 1,578,627
Net income from operations (228,490) 0 0 68,274 (160,216 ) (130,144)
Nonoperating revenues (expenses):
Investment income:
Interest and dividends 6,877 15,047 9,543 3 1 ,467 51,701
Change in fair value 1,690 3,698 2,345 7,733 3,880
Miscellaneous revenues 57 57 31
Interest and fiscal charges (35,152) (35,152J (38,203)
Miseellaneous expenses (1,987)
Total nonoperating revenues (expenses) 8,624 18,745 0 (23,264) 4,105 15,422
Net income (loss) before transfers (219,866) 18,745 0 45,010 (156,111) (114,722)
Transfers in 209,717 25,000 74,641 309,358 1,765,241
Transfers out (219,007) (209,717) (428,724 ) (1,881,925 )
Total transfers (9,290) 25,000 (209,717) 74,641 (119,366) (116,684)
Change in net assets (229,156) 43,745 (209,717) 119,651 (275,477) (231,406)
Total net assets - beginning, as previously stated 4,363,837 281,387 (468,958) (701,013) 3,475,253 3,706,659
Change in accounting principle (38,967) (38,967)
Total net assets - beginning, as restated 4,324,870 281,387 (468,958) (701,013) 3,436,286 3,706,659
T otaI net assets - ending $4,095,714 $325,132 ($678,675) ($581,362) $3,160,809 $3,4 7 5,253
157
CITY OF COLUMBIA HEIGHTS, MINNESOTA
WATER UTILITY FUND
SUBCOMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 31, 2002
With Comparative Totals For The Year Ended December 31,2001
Statement 47
2002 2001
SI,203,867 $1,068,813
(847,327) (818,775)
(248,047) (242,235)
57 31
(l,987)
108,550 5,847
309,358 1,765,241
(428,724) (1,881,925)
(119,366) (116,684)
(209,717) (285,600)
21,376
(91,426) (57,468)
(36,473 ) (39,057)
(316,240) (382,125)
Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Miscellaneous expenses
Net eash flows from operating activities
Cash flows from noncapitaI financing activities:
Transfers in
Transfers out
Net cash flows from noncapital financing activities
Cash flows from capital and related financing activities:
Acquisition of capital assets
Disposition of capital assets
Principal payments - bonds
Interest and fiscal charges
Net cash flows from capital and related financing activities
Cash flows from investing activities:
Investment income:
Interest and dividends
Changc in fair value
Net cash flows from investing activities
Net increase (decrease) in cash and cash equivalents
36,456 49,333
7,733 3,880
44,189 53,213
(282,867) (439,749)
322,790 762,539
$39,923 $322,790
Cash and cash equivalents - January I
Cash and cash equivalents - December 31
Reconciliation of operating income to
net cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous revenues
Miscellaneous expenses
Depreciation expense
Changes in assets and liabilities:
(lncrease) decrease in accounts receivable
(Increase) decrease in interfund receivables
(lncrcase) decrease in due from other govcrnmental units
(lncrcase) decrease in inventory, at cost
Increase (decrease) in accounts payable
[ncrcase (decrease) in accrued salaries and withholdings payable
Increase (decrease) in contracts payable-retained percentage
Increase (decrease) in due to other governmental units
Increase (decrease) in interfund payablcs
Increase (decrease) in compensated absences payable
Total adjustments
($160,216 ) ($130,144)
57 31
(l,987)
161,970 163,622
1,755 9,060
(188,340) (388,730)
(1,160)
],844 1,728
1,053 ( 1,413)
(11,209) (8,850)
(131,341)
10 I ,280 104,660
188,340 389,211
13,176
268,766 135,991
$108,550 $5,847
Net cash flows from operating activities
158
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SEWER UTILITY FUND
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31, 2002
With Comparative Totals For December 31,2001
Statement 48
Capital
Equipment Capital
Operating Replacement Construction Debt Totals
Account Account Account Service 2002 2001
Assets
Current assets:
Cash and cash equivalents $1,294,614 $427,008 $953,572 S4,711 $2,679,905 $2,588,726
Receivables:
Accounts (net of allowance for
uncollectables) 263,948 263,948 272,205
Interest 13,266 4,271 11,852 29,389 29,099
Due from other governmental units 7,999
Interfund receivables 96,404 527,000 623 ,404 551,563
Total current assets 1,668,232 431,279 1,492,424 4,711 3,596,646 3,449,592
Noncurrent assets:
Due from other governmental units 200,083 200,083 220,962
Capital Assets:
Land 36,586 36,586 36,586
Buildings 45,20 I 45,201 57,942
Improvements other than buildings 4,153,263 4,153,263 3,976,079
Office furniture and fixtures 40,964 40,964
Machinery and equipment 418,383 418,383 570,097
Construction in process 5 5 1,456
Tota] capital assets 4,694,397 0 5 0 4,694,402 4,642,160
Less: accumulated depreciation (2,678,294) (2,678,294) (2,672,143)
Total capital assets (net of
aecummulated depreciation) 2,016,103 0 5 0 2,016,108 ],970,017
Total noncurrent assets 2,216,186 0 5 0 2,216,191 2,190,979
T ota] assets 3,884,418 431,279 1,492,429 4,711 5,812,837 5,640,571
Liabilities
Current liabilities:
Accounts payable 4,763 4,763 778
Accrued salaries and withholdings payable 2,734 2,734 13,214
Accrued interest payable 547 547 597
Compensated absences payable - current 385 385
Bonds payable - current 3,568 3,568 3,469
Total current liabilities 7,882 0 0 4,1 15 11,997 18,058
Noncurrent liabilities:
Compensated absences payable - noncurrent ]2,791 12,79]
Bonds payable - noncurrent 29,136 29,]36 32,704
Total noncurrent liabilities 12,791 0 0 29,136 41,927 32,704
Total liabilities 20,673 0 0 33,251 53,924 50,762
Net Assets
Invested in capital assets, net ofrclated debt 2,016,103 (32,704 ) 1,983,399 1,937,3]3
Restricted for debt service 4,164 4,164 3,964
Unrestricted [,847,642 431,279 1,492,429 3,771,350 3,648,532
Total net assets $3,863,745 $431,279 $1,492,429 ($28,540 ) $5,758,913 $5,589,809
159
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SEWER UTILITY FUND
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES, AND CHANGES
IN FUND NET ASSETS
For The Year Ended December 31, 2002
With Comparative Totals For The Year Ended December 31, 2001
Statement 49
Capital
Equipment Capital
Operating Replacement Construction Debt Totals
Account Account Account Service 2002 2001
$1,204,112 $ - $ - $ - SI,204,112 $1,215,330
669,354 669,354 660,588
271,038 271,038 27 I ,009
10,288 10,288 11,479
130,073 130,073 132,444
1,080,753 0 0 0 1,080,753 1,075,520
123,359 0 0 0 123,359 139,810
Operating revenues:
Charges for sales and services:
Sewer service charges
Operating expenses:
Cost of sales and services
Distribution
Administration
Depreciation
Total operating expenses
Net income from operations
Nonoperating revenues (expenses)
Investment income:
Interest and dividends
Change in fair value
Intergovernmental
Miscellaneous revenues
Interest and fiscal charges
Miscellaneous expenses
Total nonoperating
revenues (expenses)
62,600 20,156 55,930 2 138,688 131,525
15,385 4,953 13,745 34,083 9,686
198 198 3,327
16,824 16,824 38,041
(1,333 ) (1,333 ) (1,450 )
(9,132)
95,007 25, I 09 69,675 (1,33 I) 188,460 171,997
218,366 25,109 69,675 (1,331) 311,819 311,807
220,965 25,000 5,000 250,965 352,074
(149,364 ) (210,965) (360,329) (199,090)
71,601 25,000 (210,965) 5,000 (109,364) 152,984
289,967 50,109 (14 1,290) 3,669 202,455 464,791
3,607,129 381 , 1 70 1,633,719 (32,209) 5,589,809 5,125,018
(33,351 ) (33,351 )
3,573,778 381 ,170 1,633,719 (32,209) 5,556,458 5,125,018
$3,863,745 $431,279 $1,492,429 ($28,540) $5,758,913 $5,589,809
Net income (loss) before transfers
Transfers in
Transfers out
Total transfers
Change in nct assets
Total net assets - beginning, as
previously stated
Change in accounting principle
Total net assets - beginning, as restated
Total nct assets - ending
160
CITY OF COLUMBIA HEIGHTS, MINNESOTA
SEWER UTILITY FUND
SUBCOMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 31,2002
With Comparative Totals For The Year Ended December 31,2001
Statement 50
2002 2001
SI,169,406 SI,278,835
(785,058) (779,478)
(158,940) (172,319)
17,022 41,368
(9,132)
242,430 359,274
250,965 352,074
(360,329) (199,090)
(109,364) 152,984
(209,516) (58,054)
204,117
(3,469 ) (2,180)
(l ,383 ) (1,482)
(214,368) 142,401
Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Miscellaneous expenses
Net cash flows from operating activities
Cash flows from noncapital financing activities:
Transfers in
Transfers out
Net cash flows from noncapital financing activities
Cash flows from capital and related financing activities:
Acquisition of capital assets
Disposition of capital assets
Principal payments - bonds
Interest and fiscal charges
Net cash flows from capital and related financing activities
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
138,398 119,614
34,083 9,686
172,481 129,300
91,179 783,959
2,588,726 1,804,767
$2,679,905 $2,588,726
Net increase in eash and cash equivalents
Cash and cash equivalents - January 1
Cash and cash equivalents - December ::I]
Reconciliation of operating income to
net cash flows from operating activities
Operating income
Adjustments to reconcile operating income to net
cash flows from operating activities:
Miscellaneous revenues
Miscellaneous expenses
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in due from other governmental units
(Increase) decrease in interfund receivables
Increase (decrease) in aCCOlll1ts payable
Incrcase (decrease) in accrued salaries and withholdings payable
Increase (decrease) compensated absences payable
Total adjustments
$123,359
$139,810
17,022 41,368
(9,132)
130,073 132,444
8,257 8,686
28,878 17,079
(71,841) 37,740
3,986 (l ,633)
(10,480) (7,088 )
13,176
119,071 219,464
$242,430 $359,274
Net cash flows from operating activities
161
CITY OF COLUMBIA HEIGHTS, MINNESOTA
REFUSE UTILITY FUND
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31, 2002
With Comparative Totals For December 31, 2001
Statement 51
2002
2001
Assets
Current assets:
Cash and cash equivalents
Receivables:
Accounts (net of allowance for uncollectables)
Interest
Due from other govemmentaltmits
Total current assets
$605,231
$610,125
280,375
6,772
20,382
912,760
283,646
9,762
17,762
921,295
Noncurrent assets:
Capital assets:
Buildings
Improvements other than buildings
Machinery and equipment
Total capital assets
Less: accumulated depreciation
Total capital assets (net of accumulated depreciation)
Total noncurrent assets
6,000 6,000
11 ,566 14,456
97,124 107,681
114,690 128,137
(40,961) ( 41 ,71 7)
73,729 86,420
73,729 86,420
986,489 1,007,715
Total assets
Liabilities
CUlTent liabilities:
Accounts payable
Total liabilities
208,101 102,194
208,101 1 02, I 94
73,729 86,420
704,659 819,101
$ 778,388 $905,521
Net assets
Invested in capital assets, net of related debt
Unrestricted
Total net assets
1 f\'J
CITY OF COLUMBIA HEIGHTS, MINNESOTA
REFUSE UTILITY FUND
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES, AND CHANGES
IN FUND NET ASSETS
For The Year Ended December 31,2002
With Comparative Totals For The Year Ended December 31,2001
Statement 52
2002 2001
Operating revenues:
Refuse service charges $1,247,692 $1,237,355
Operating expenses:
Cost of sales and services 1,251,827 1,229,432
Administration 12,964 11,391
Recycling 12,712 16,115
Hazardous waste 1,959 2,670
Depreciation 11,169 12,238
Total operating expenses 1,290,631 1,271,846
Net income (loss) from operations (42,939) (34,491)
Nonoperating revenues (expenses):
Investment income:
Interest and dividends 31,956 43,300
Change in fair value 7,854 3,250
Intergovernmental 53,780 54,963
Miscellaneous revenues 1,290 1,843
Total nonoperating revenues (expenses) 94,880 103,356
Net income before transfers 51,941 68,865
Transfers out (177,552) ( 166,960)
Change in net assets (125,611) (98,095)
Total net assets - beginning, as previously stated 905,521 1,003,616
Change in accounting principle ( I ,522)
Total net assets - beginning, as restated 903,999 1,003,616
Total net assets - ending $778,388 $905,521
163
CITY OF COLUMBIA HEIGHTS, MINNESOTA
REFUSE UTILITY FUND
SUBCOMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 31,2002
With Comparative Totals For The Year Ended December 31,200 I
Statement 53
2002
2001
Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Net cash flows from operating activities
$1,248,343
(1,172,974)
(581 )
55,070
129,858
$1,222,836
(1,257,581)
(627)
56,806
21,434
Cash flows from noncapital financing activities:
Transfers out
(l77,552)
(166,960)
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
34,946 43,003
7,854 3,250
42,800 46,253
(4,894 ) (99,273)
610,125 709,398
$605,231 $610,125
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents - January I
Cash and cash equivalents - December 3 ]
Reconciliation of operating income to
net cash flows from operating activities
Operating income (loss)
($42,939)
($34,491 )
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous revenues
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in due from other governmental units
Increase (decrease) in accounts payable
Total adjustments
55,070 56,806
11,169 12,238
3,271 3,243
(2,620) (17,762)
105,907 1,400
172,797 55,925
$129,858 $21,434
Net cash flows from operating activities
164
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STORM SEWER UTILITY FUND Statement 54
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31,2002
With Comparative Totals For December 31,2001
Capi tal
Equipment Capital
Operating Replacement Construction Debt Totals
Account Account Account Service 2002 2001
Assets
Current assets:
Cash and cash equivalents $5,754 $12,255 $89,667 S - $107,676 $85,683
Receivables:
Accounts (net of allowance for
uncollectables) 36,237 36,237 36,217
In terest 263 97 1,315 1,675 6,541
Due from other governmentallll1its 14,955 14,955
Total eurrent assets 42,254 12,352 105,937 0 160,543 128,441
Noncurrent assets:
Capital assets:
Land 254,724 254,724
Improvements other than buildings 774,028 774,028 675,867
Construction in process 37,901 37,901 270,917
Total capital assets 1,028,752 0 37,901 0 1,066,653 946,784
Less: accumulated depreciation (53,360) (53,360) (19,664)
Total capital assets (net of
accummulated depreciation) 975,392 0 37,901 0 1,013,293 927,120
Total nonCUITent assets 975,392 0 37,901 0 1,013,293 927,120
Total assets 1,017,646 12,352 143,838 0 1,173,836 1,055,561
Liabilities
Current liabilities:
Accounts payable 169 169 1,325
Accrued salaries and withholdings payable 69 69 12
Interfund payable 96,404 96,404 30,843
Accrued interest payable 12,635 12,635 13,792
Bonds payable - CUITent 82,400 82,400 80, 105
Total ClUTent liabilities 238 0 0 191,439 191,677 126,077
Noncurrent liabilities:
Bonds payable - noncurrent 672,876 672,876 755,276
Total liabilities 238 0 0 864,315 864,553 881,353
Net Assets
Invested in capital assets, net of related debt 975,392 (755,276) 220,116 171,844
Restricted for debt service (l09,039) (109,039) ( 44,635)
Unrestricted 42,016 12,352 143,838 198,206 46,999
Total net assets $1,017,408 $12,352 $143,838 ($864,315) $309,283 $174,208
165
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STORM SEWER UTILITY FUND Statement 55
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES, AND CHANGES
IN FUND NET ASSETS
For The Year Ended December 31, 2002
With Comparative Totals For The Year Ended December 31, 2001
Capital
Equipment Capital
Operating Replacement Construction Debt Totals
Account Account Account Service 2002 2001
Operating revenues:
Charges for sales and services:
Storm sewer service charges $172,975 $ - $ - $ - $172,975 $172,654
Operating expenses:
Distribution 97,672 97,672 73,139
Administration 1,233 1,233
Depreciation 33,988 33,988 13,989
Total operating expenses 132,893 0 0 0 132,893 87,128
Net income from operations 40,082 0 0 0 40,082 85,526
Nonoperating revenues (expenses):
Investment income:
Interest and dividends 1,239 455 6,205 7,899 29,009
Change in tair value 304 112 1,525 1,941 2,178
In tergovemmen tal 130,339 130,339
Interest and fiscal charges (30,799) (30,799) (33,473)
Total nonoperating
revenues (expenses) 1,543 567 138,069 (30,799) 109,380 (2,286)
Net income (loss) before transfers 41,625 567 138,069 (30,799) 149,462 83,240
Transfers in 362,210 5,800 32,900 46,500 447,4] 0 5 ] 7,291
Transfers out (95,200) (362,210) (457,410) (51 7,291 )
Total transfers 267,010 5,800 (329,310) 46,500 ( 10,000) 0
Change in net assets 308,635 6,367 (191 ,241 ) 15,701 139,462 83,240
Total net assets - beginning,
as previously stated 713,160 5,985 335,079 (880,016) 174,208 90,968
Change in accounting principle (4,387) ( 4,387)
Total net assets - beginning, as restated 708,773 5,985 335,079 (880,016) 169,821 90,968
Total net assets - ending $1,017,408 $12,352 $143,838 ($864,315) $309,283 $174,208
166
CITY OF COLUMBIA HEIGHTS, MINNESOTA
STORM SEWER UTILITY FUND
SUBCOMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 31,2002
With Comparative Totals For The Year Ended December 31,2001
Statement 56
Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Net cash flows from operating activities
2002 2001
$158,000 S 175,935
20,009 2,313
(54,452) (51,533)
123,557 126,715
447,41 0 51 7,291
(457,410) (517,291)
(10,000) 0
( 124,548) (572,622)
(80,105) (50,352)
130,339
(31,956) (34,220)
(l06,270) (657,194)
Cash flows from noncapital financing activities:
Transfers in
Transfers out
Net cash flows from noncapital financing activities
Cash flows from capital and related financing activities:
Acquisition of capital assets
Principal payments - bonds
Proceeds of capital grants and contributions
Interest and fiscal charges
Net cash flows from capital and related financing activities
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
12,765 32,006
1,941 2,178
14,706 34,184
21,993 (496,295)
85,683 581,978
$107,676 $85,683
Net increase in cash and cash equivalents
Cash and cash equivalents- January 1
Cash and cash equivalents - December 31
Reconciliation of operating income to
net cash flows from operating activities
Operating income
$40,082
$85,526
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in due from other governmental units
Increase (decrease) in accounts payable
Increase (decrease) in accrued salaries and withholdings payable
Increase (decrease) in interfund payable
Total adjustments
33,988 13,989
(20) 3,281
(14,955)
(1,156) (6,936)
57 12
65,561 30,843
83,4 75 41,189
$123,557 $126,715
Net cash flows from operating activities
167
CITY OF COLUMBIA HEIGHTS, MINNESOTA
LIQUOR FUND
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31,2002
With Comparative Totals For December 31,2001
Statement 57
Capital
Equipment
Operating Replacement Totals
Account Account 2002 2001
Assets
ClUTent assets:
Cash and cash equivalents $1,956,292 $26,839 $1,983,131 $1,575,193
Receivables:
Interest 18,834 276 19, II 0 21,236
Due from other governmental units 2,024 2,024 1,612
Interfund receivables 169,000
Inventory, at cost 1,188,663 1,188,663 902,315
Total current assets 3, I 65,813 27,115 3,192,928 2,669,356
Noncurrent assets:
Capital assets:
Land 4,360 4,360 4,360
Buildings 162,239 162,239 181,631
Improvements other than buildings 81,198 81,198 103,409
Office furniture and fixtures 14,791 14,791
Machinery and equipment 289,381 289,381 370,187
Total capital assets 551,969 0 551,969 659,587
Less: accumulated depreciation (484,486) (484,486) (568,613 )
Net capital assets (net of accumulated
depreciation) 67,483 0 67,483 90,974
Total noncurrent assets 67,483 0 67,483 90,974
Total assets 3,233,296 27,1 15 3,260,411 2,760,330
Liabilities
Current liabilities:
Accounts payable 234,286 234,286 127,578
Accrued salalies and withholdings payable 10,617 10,617 40,630
Due to other governmental units 58,612 58,612 67,787
Compensated absences payable - current 883 883
Total current liabilities 304,398 0 304,398 235,995
Noncurrent liabilities:
Compensated absences payable - noncurrent 29,352 29,352
Total liabilities 333,750 0 333,750 235,995
Net Assets
Invested in capital assets, net of related debt. 67,483 67,483 90,974
Unrestricted 2,832,063 27,115 2,859,178 2,433,361
Total net assets $2,899,546 $27,115 $2,926,661 $2,524,335
1 ()R
CITY OF COLUMBIA HEIGHTS, MINNESOTA
LIQUOR FUND
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
For The Year Ended December 31,2002
With Comparative Totals For The Year Ended December 31,2001
Statement 58
Capital
Operating Accounts Total Equipment
Top Heights Operating Replacement Totals
Top Valu Valu II Liquor Accounts Account 2002 2001
Operating revenues:
Charges for sales:
Liquor $975,992 $672,080 $456,694 $2,104,766 $ - $2,104,766 $2,023,135
Beer 1,490,330 1,215,554 810,063 3,515,947 3,515,947 3,504,000
Wine 322,695 297,150 66, 1 99 686,044 686,044 645,396
Other 245,553 166,468 138,529 550,550 550,550 623,853
Total operating revenues 3,034,570 2,351,252 1,471,485 6,857)07 0 6,857,307 6,796,384
Operating expenses:
Cost of goods sold 2,336,230 1,810,383 1,107,985 5,254,598 5,254,598 5,267,398
Operating expense 537,723 369,309 186,349 1,093,381 1,093,381 1,048,677
Depreciation 1,375 10,202 1,352 12,929 12,929 20,732
Total operating expenses 2,875,328 2,189,894 1,295,686 6,360,908 0 6,360,908 6,336,807
Net income from operations $159,242 $161,358 $175,799 496,399 0 496,399 459,577
Nonoperating revenues (expenses):
Investment income:
Interest and dividends 88,875 1,305 90,180 94,196
Change in fair value 21,842 321 22,163 7,069
Miscellaneous revenues 26,037 26,037 8,014
Miscellaneous expenses (3,939) (3,939) (10,000)
Total nonoperating revenues (expenses) 132,815 1,626 134,441 99,279
Net income before transfers 629,214 1,626 630,840 558,856
Transfer out (217,954) (217,954) (213,000)
Change in net assets 411,260 1,626 412,886 345,856
Total net assets - beginning, as previously stated 2,498,846 25.489 2,524,335 2,178,479
Change in accounting principle (10,560) (10,560)
Total net assets - beginning, as restated 2,488,286 25,489 2,513,775 2,178,4 79
Total net assets - ending $2,899,546 $27,115 $2,926,661 $2,524,335
169
CITY OF COLUMBIA HEIGHTS, .MINNESOTA
LIQUOR FUND
SUB COMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 31, 2002
With Comparative Totals For The Year Ended December 3 1,2001
Statement 59
Cash flows from operating activities:
Cash received from customers
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Miscellaneous expenses
Net cash flows from operating activities
2002 2001
$7,025,895 $6,802,303
(5,865,191) (5,981,613)
(671,379) (641,038)
26,037 8,014
(3,939) (10,000)
511 ,423 1 77,666
(217,954) (213,000)
(217,954) (213,000)
Cash flows from noncapital financing activities:
Transfers out
Net cash flows from noncapital financing activities
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
92,306 87,885
22,163 7,069
114,469 94,954
407,938 59,620
I ,575,193 1,515,573
$1,983,13 I $1,575,193
Net increase in cash and cash equivalents
Cash and cash equivalents - January I
Cash and cash equivalents - December 31
Reconciliation of operating income to
net cash tlows from operating activities
Operating income
$496,399
$459,577
Adjustments to reconcile operating income to net
cash flows from operating activities:
Miscellaneous revenues
Miscellaneous expenses
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in due from other governmental units
(Increase) decrease in interfund receivables
(Increase) decrease in prepayments
(Increase) decrease in inventory, at cost
Increase (decrease) in accounts payable
Increase (decrease) in accrued salaries and withholdings payable
Increase (decrease) in due to other governmental units
Increase (decrease) in compensated absences payable
Total adjustments
Net cash flows from operating activities
170
INTERNAL SERVICE FUNDS
Internal Service Funds are used to account for the financing on a cost reimbursement
basis of goods or services provided by one department or agency to other departments or
agencies within the City.
Central Garage Fund - used to account for the costs of operating a maintenance facility
for automotive equipment used by other City departments. Such costs are billed to other
departments at actual cost plus a fixed overhead factor. The automotive equipment itself
is acquired by the various user departments which are responsible for financing
replacement vehicles as necessary.
Energv Management Fund - used to account for the costs associated with energy
management and maintenance within the City. All costs are recorded in the fund and
allocated to user departments.
Insurance Fund - used to account for certain costs of the City's risk management services
and to build a reserve for catastrophic losses. All costs for claims and claims
administration are recorded in the fund and allocated to user funds based on a percentage
risk factor. Insurance premiums are recorded directly in the user funds.
Compensated Absences Fund - used to account for funds that have been set aside by the
City Council for compensated absences.
171
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INTERNAL SERVICE FUNDS
COMBINING SCHEDULE OF NET ASSETS
December 31, 2002
With Comparative Totals For December 31,2001
Statement 60
Central Data Compensated Totals
Garage Processing Insurance Absences 2002 2001
Assets
Current assets:
Cash and cash equivalents $98,327 $509,043 $567,543 $564,153 $1,739,066 $1,682,345
Receivables:
Accounts (net of allowance
for uncolIectables) 2,453 2,453 2,631
Interest 232 282 5,425 5,939 22,508
Prepayments 12,477 12,477 84,276
Inventory, ot cost 66,359 66,359 56,110
Total current assets 167,371 509,325 585,445 564,153 1,826,294 1,847,870
Noncurrent assets:
Capital assets:
Buildings 371,383 371,383 800,859
Improvements other than buildings 119,847 119,847 439,128
Machinery and equipment 77 ,044 26,139 103,183 278,453
Total capital assets 568,274 26,139 0 0 594,413 1,518,440
Less: accumulated depreciation (408,455) (l8,737) (427,192) (1,248,760)
Total capital assets (net of
accumulated depreciation) 159,819 7,402 0 0 167,221 269,680
Total noncurrent assets 159,819 7,402 0 0 167,221 269,680
Totalossct~ 327,190 516,727 585,445 564,153 1,993,515 2,117,550
Liabilities
Current liabilities:
Accounts payable 10,296 13,734 24,030 22,355
Accrued salaries and withholdings payable 1,394 1,922 3,316 2,373
Compensated absenccs payable - currcnt 724 153 877
Total current liabilities 12,414 15,809 0 0 28,223 24,728
Noncurrent liabilites:
Compensated absences payable - noncurrent 24,071 5,074 547,495 576,640 538,466
Total noncurrent liabilities 24,07] 5,074 0 547,495 576,640 538,466
Total liabilities 36,485 20,883 0 547,495 604,863 563,194
Net Assets
Invested in capital assets, net of related debt 159,819 7,402 167,221 269,680
Unrestricted 130,886 488,442 585,445 16,658 1,221,431 1,284,676
Total net assets $290,705 $495,844 $585,445 $16,658 $1,388,652 $1,554,356
171.
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INTERNAL SERVICE FUNDS Statement 61
COMBINING SCHEDULE OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
For The Year Ended December 31,2002
With Comparative Totals For The Year Ended December 31,2001
Central Energy Data Compensated Totals
Garage Management Processing Insurance Absences 2002 2001
Operating revenues:
Charges tor services:
Services to departments $143,133 $ - $ - S - $ - $143,133 $114,082
Use of space 184,762 184,762 163,573
Insurance allocation 478,373 478,373 363,641
Recovery of damages 14,029 14,029 52,830
Charges for sales:
Sales of gasoline 57,543 57,543 66,508
Total operating revenues 385,438 0 0 492,402 0 877,840 760,634
Operating expenses:
Cost of services and space 311,400 189,211 418,531 919,142 896,531
Claims administration 837 837 5,476
Claims 32,165 32,165 328,716
Depreciation 37,511 8,713 46,224 65,003
Total operating expenses 348,911 0 197,924 451,533 0 998,368 1,295,726
Net income (loss) from operations 36,527 0 (197,924) 40,869 0 (120,528) (535,092)
Nonoperating revenues:
Investment income:
Interest and dividends 1,097 1,333 25,602 28,032 99,835
Change in fairvaluc 269 327 6,292 6,888 7,493
Miscellancous revenues 3,022 3,022 3,177
Total nonoperating revenues 4,388 0 1,660 31,894 0 37,942 110,505
Net income (loss) before transfers 40,915 0 ( 196,264) 72,763 0 (82,586) (424,587)
Transfers in 4,000 310,000 314,000 319,000
Transfers out ( 94,500) (107,646 ) (138,737) (340,883) (94,000)
Total transfers ( 90,500) (107,646) 310,000 0 (138,737) (26,883) 225,000
Change in net assets (49,585) (107,646) 113,736 72,763 (138,737) ( I 09,469) ( 199,587)
Total net assets - beginning, as
previously stated 360,005 107,646 418,628 512,682 155,395 1,554,356 1,753,943
Change in accounting principle (19,715) (36,520) (56,235)
Total net assets - beginning, as restated 340,290 107,646 382,108 512,682 ] 55,395 1,498,121 1,753,943
Total net assets -ending $290,705 $0 $495,844 $585,445 $16,658 $ 1,388,652 $1,554,356
173
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INTERNAL SERVICE FUNDS
COlvtBINING STATEMENT OF CASH FLOWS
For The Year Ended December 31,2002
With Comparative Totals For Tlle Year Ended December 31, 2001
Statement 62
Central Energy Dal:::! Compensated Totals
Garage Management Processing Insurance Absences 2002 2001
Cash flows from operating activities:
Cash received from interfimd services provided 5385,616 5 - S S492,402 537,552 S915,570 5797,543
Cash paid to suppliers for goods and services (182,767) (47,970) (379,734) (610,471 ) (1,037,710)
Cash payments to employees for services (142,590) (133,416) (276.006) (274,883)
Miscellaneous revenues 3,022 3.022 5,798
Net cash flows from operating activities 63,281 0 ( 181.386) 112,668 37.552 32.115 (509,252)
Cash flows from noncapital financing activities:
Transfers in 4.000 310,000 314,000 319,000
Transfers out (94,500) (107,646) (138,737) (340.883) (94,000)
Net cash flows from lloncapital financing activities (90,500) (107,646) 310,000 0 (138,737) (26,883 ) 225,000
Cash flows from capital and related fmancing activities:
Acquisition of fIxed assets (36,236)
Net cash flows rrom capital
and related financing activities 0 0 0 0 0 0 (36,236)
Cash flows from investing activities:
Investment income:
Interest and dividends 2,674 1,350 5,197 27,75'/1. 7,622 44,601 97,978
Change in fair value 269 327 6,292 6,888 7,493
Net cash flows from investing activities 2,943 1,350 5,524 34,050 7,622 51,489 105,471
Net increase (decrease) in cash and cash equivalents (24,276) (106,296 ) 134,138 146,7Hi (93,563 ) 56,721 (215,OI7)
Cash and cash equivalents - January 1 122,603 106,296 374,905 420,825 657,716 1,682,345 1,897,362
Cash and cash equivalents - December 3 1 $98,327 $0 5509.043 $567,543 5564,153 $1,739,066 $ I .682,345
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income (loss) $36,527 $ ($197,924) $40,869 S ($120,528) ($535,092)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous revenues 3,022 3,022 3,177
Depreciation expense 37.511 8.713 46,224 65,003
Changes in assets and liabilities:
(Increase) decrease in accounts receivable 178 178 3,646
(Increase) decrease in prepayments 71,799 7],799 7,464
(Increase) decrease in inventory, at cost (10,249) ( 10,249) (8,13 6)
Increase (decrease) in accounts payable (5,580) 7,255 1,675 (25,328)
Increase (decrease) in claims payable (61,495)
Increase (decrease) in accmed
salaries and withholdings payable (435) 579 37,552 37,696 41,509
Increase (decrease) in compensated absences payable 2,307 (9) 2,298
Total adjustments 26,754 0 16,538 71,799 37,552 l52,643 25,840
Net cash tlows from operating acti vities S63,281 SO ($181,386) S112,66X S37,552 $32,115 (S509,252)
174
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CENTRAL GARAGE FUND
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31, 2002
With Comparative Totals For December 31,2001
Statement 63
Capital
Equipment
Operating Replacement Totals
Account Account 2002 2001
Assets
Current assets:
Cash and cash equivalents $73,776 $24,551 $98,327 $ I 22,603
Receivables:
Accounts (net of allowance for uncollcctables) 2,453 2,453 2,631
Interest 232 232 1,809
Inventory, at cost 66,359 66,359 56,110
Total current assets 142,588 24,783 167,371 183,153
Noncurrent assets:
Capital assets:
Buildings 371,383 371 ,383 404,988
Improvements other than buildings 119,847 119,847 124,218
Machinery and equipment 77 ,044 77,044 120,177
Total capital assets 568,274 0 568,274 649,383
Less: accwnulated depreciation (408,455) (408,455) (432,338)
Total capital assets (net of
accwnulated depreciation 159,819 0 159,819 2 I 7,045
Total noncurrent assets 159,819 0 159,819 217,045
Total assets 302,407 24,783 327,190 400,198
Liabilities
Current liabilities:
Accounts payable 10,296 10,296 15,876
Accrued salaries and withholdings payable 1,394 1,394 1,829
Compensated absences payable - current 724 724
Total current liabilities 12,414 0 12,414 17,705
Noncurrent Iiabilites:
Compensated absences payable - noncurrent 24,071 24,071 22,488
Total noncurrent liabilities 24,071 0 24,071 22,488
Total liabilities 36,485 0 36,485 40,193
Net Assets
Invested in capital assets, net of related debt 159,819 159,819 2 I 7,045
Unrestricted 106,103 24,783 130,886 142,960
Total net assets $265,922 $24,783 $290,705 $360,005
175
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CENTRAL GARAGE FUND
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
For The Year Ended December 31, 2002
With Comparative Totals For The Year Ended December 31,2001
Statement 64
Operating revenues:
Charges for services:
Services to departments
Use of space
Charges for sales:
Sales of gasoline
Total operating revenues
Capital
Equipment
Operating Replacement Totals
Account Account 2002 2001
$143,133 $ - $143,133 $114,082
184,762 184,762 163,573
57,543 57,543 66,508
385,438 0 385,438 344,163
311,400 311,400 328,722
37,5 11 37,511 42,951
348,911 0 348,911 371,673
36,527 0 36,527 (27,510)
Operating expenses:
Cost of services and space
Depreciation
Total operating expenses
Net income (loss) from operations
Nonoperating revenues:
Investment income:
Interest and dividends
Change in fair value
Miscellaneous revenues
Total nonoperating revenues
1,097 1,097 8,022
269 269 602
3,022 3,022 3,177
3,022 1,366 4,388 11,80 I
39,549 1,366 40,91 5 (15,709)
4,000 4,000 19,000
(94,500) (94,500) (94,000)
(94,500) 4,000 (90,500) (75,000)
(54,951) 5,366 (49,585) (90,709)
340,588 i 9,417 360,005 450,714
(19,715) (19,715)
320,873 19,4 17 340,290 450,714
$265,922 $24,783 $290,705 $360,005
Net income (loss) before transfers
Transfers in
Transfers out
Total transfers
Change in net assets
Total net assets - beginning, as previously stated
Change in accounting principle
Total net assets - beginning, as restated
Total net assets - ending
176
CITY OF COLUMBIA HEIGHTS, MINNESOTA
CENTRAL GARAGE FUND
SUBCOMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 31,2002
With Comparative Totals For The Year Ended December 31,2001
Statement 65
2002
2001
Cash flows from operating activities:
Cash received from interfund services provided
Cash paid to suppliers for goods and services
Cash payments to employees for services
Miscellaneous revenues
Net cash flows from operating activities
$385,616
(182,767)
(142,590)
3,022
63,281
$345,188
( 182,940)
(147,866)
3.177
17,559
Cash flows from noncapital financing activities:
Transfers in
Transfers out
Net cash flows from noncapital financing activities
4,000
(94,500)
(90,500)
19,000
(94,000)
(75,000)
Cash flows from capital and related financing activities:
Acquisition of fixed assets
Net cash flows from capital and related financing activities
(2,668)
(2,668)
o
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
2,674 8,376
269 602
2,943 8,978
(24,276) (51,131)
122,603 173,734
$98,327 $122,603
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents - January 1
Cash and cash equivalents - December 31
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Miscellaneous revenues
Depreciation expense
Changes in assets and liabilities:
(Increase) decrease in accounts receivable
(Increase) decrease in inventory, at cost
Increase (decrease) in accounts payable
Increase (decrease) in accrued salaries and withholdings payable
Increase (decrease) in compensated absences payable
Total adjustments
Net cash flows from operating activities
$36,527
($27,510)
3,022 3,177
37,511 42,95]
178 1,025
(10,249) (8,136)
(5,580) 2,668
(435) 3,384
2,307
26,754 45,069
$63,281 S 17,559
177
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ENERGY MANAGEMENT FUND
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31, 2002
With Comparative Totals For December 31,2001
Statement 66
2002 2001
Assets
Current assets:
Cash and cash equivalents $ - $106,296
Receivables:
Interest 1,350
Total CWTent assets 0 107,646
Noncurrent assets:
Capital assets:
Buildings 395,871
Improvements other than buildings 314,910
Total capital assets 0 710,781
Less: accumulated depreciation (710,781)
Total capital assets (net of 0 0
accumulated depreciation)
Total assets 0 107,646
Liabi lities
Current liabilities:
Total liabilities 0 0
Net Assets
Unrestricted 107,646
Total net assets $0 $107,646
17R
CITY OF COLUMBIA HEIGHTS, l\iIINNESOT A
ENERGY MANAGEMENT FUND
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
For The Year Ended December 31,2002
With Comparative Totals For The Year Ended December 31,2001
Statement 67
2002
2001
Operating revenues:
$ -
$ -
Operating expenses:
Net income from operations
o
o
Nonoperating revenues:
Investment income:
Interest and dividends
Change in fair value
Total nonoperating revenues
5,988
449
0 6,437
0 6,437
(107,646)
(107,646 ) 6,437
107,646 101,209
$0 $107,646
Net income before operating transfers
Operating transfers:
Transfer out
Change in net assets
Total net assets - beginning
Total net assets - ending
179
CITY OF COLUMBIA HEIGHTS, MINNESOTA
ENERGY MANAGEMENT FUND
SUBCOMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 3 I, 2002
With Comparative Totals For The Year Ended December 31,2001
Statement 68
2002
2001
Cash flows from operating activities:
Miscellaneous revenues
Net cash flows from operating activities
s
o
$2,621
2,621
Cash flows from noncapital financing activities:
Transfers out
(107,646)
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
1,350 5,134
449
1,350 5,583
(106,296) 8,204
106,296 98,092
$0 $106,296
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents - January 1
Cash and cash equivalents - December 31
Reconciliation of operating income to
net cash flows from operating activities
Operating income
$
$
Adjustments to reconcile operating income to net
cash flows from operating activities:
Miscellaneous revenues
Total adjustments
o
2,621
2,621
Net cash flows from operating activities
so
$2,621
180
CITY OF COLUMBIA HEIGHTS, MINNESOTA
DATA PROCESSING FUND
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31, 2002
With Comparative Totals For December 31,2001
Statement 69
Capital
Equipment
Operating Replacement Totals
Account Account 2002 2001
Assets
Current assets:
Cash and cash equivalents $481,634 $27,409 $509,043 $374,905
Interest receivable 282 282 4,146
Total current assets 481,634 27,691 509,325 379,051
Noncurrent assets:
Capital assets:
Machinery and equipment 26,139 26,139 158,276
Total capital assets 26,139 0 26,139 158,276
Less: accumulated depreciation (18,737) (18,737) (105,64 I)
Net capital assets (net of
accumulated depreciation) 7,402 0 7,402 52,635
Total noncurrent assets 7,402 0 7,402 52,635
Total assets 489,036 27,691 516,727 431,686
Liabilities
Current liabilities:
Accounts payable 13,734 ]3,734 6,479
Accrued salaries and withholdings payable 1,922 1,922 1,343
Compensated absences payable - current 153 153
Total liabilities 15,809 0 15,809 7,822
Noncurrent liabilites:
Compensated absences payable - noncurrent 5,074 5,074 5,236
Total noncurrent liabilities 5,074 0 5,074 5,236
Total liabilities 20,883 0 20,883 13,058
Net Assets
Invested in capital assets, net of related debt 7,402 7,402 52,635
U nrestri cted 460,751 27,691 488,442 365,993
Total net assets $468,153 $27,691 $495,844 $418,628
181
CITY OF COLUMBIA HEIGHTS, MINNESOTA
DATA PROCESSING FUND
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
For The Year Ended December 31,2002
With Comparative Totals For The Year Ended December 3 I, 200 I
Statement 70
Capital
Equipment
Operating Replacement Totals
Account Account 2002 2001
$ - S - $ - $ -
189,211 189,211 172,471
8,713 8,713 22,052
197,924 0 197,924 194,523
(197,924) 0 (197,924) (194,523)
Operating revenues:
Operating expenses:
Cost of services
Depreciation
Total operating expenses
Net income (loss) from operations
Nonoperating revenues:
Investment income:
Interest and dividends
Change in fair value
Total nonoperating revenues
o
1,333
327
1,660
1,333 18,391
327 1,380
1,660 19,771
(196,264) (174,752)
310,000 300,000
113,736 125,248
418,628 293,380
(36,520)
382,108 293,380
$495,844 $418,628
Net income (loss) before transfers
(197,924)
1,660
Transfers in
310,000
Change in net assets
112,076
1,660
Total net assets - beginning, as previously stated
Change in accounting principle
Total net assets - beginning, as restated
392,597
(36,520)
356,077
26,031
26,031
Total net assets - ending
$468,153
$27,691
182
CITY OF COLUMBIA HEIGHTS, MINNESOTA
DATA PROCESSING FUND
SUBCOMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 31,2002
With Comparative Totals For The Year Ended December 31,2001
Statement 71
2002
2001
Cash flows from operating activities:
Cash paid to suppliers for goods and services
Cash payments to employees for services
-Net cash flows from operating activities
($47,970)
(133,416)
(181,386)
($71,199)
(127,017)
(198,216)
Cash flows from noncapital financing activities:
Transfers in
Net cash flows from noncapital financing activities
310,000
310,000
300,000
300,000
Cash flows from capital and related financing activities:
Acquisition of fixed assets
Net cash flows from capital and related financing activities
(33,568)
(33,568)
o
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
5,197 16,489
327 1,380
5,524 1 7,869
134,138 86,085
374,905 288,820
$509,043 $374,905
Net increase in cash and cash equivalents
Cash and cash equivalents - January 1
Cash and cash equivalents - December 31
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income (loss)
($ [97,924)
($194,523)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Depreciation expense
Changes in assets and liabilities:
Increase (decrease) in accounts payable
Increase (decrease) in accrued salaries and withholdings payable
Increase (decrease) in compensated absences payable
Total adjustments
8,713 22,052
7,255 (27,986)
579 2,241
(9)
16,538 (3,693)
($181,386) ($198,216)
Net cash flows from operating activities
183
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INSURANCE FUND
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31,2002
With Comparative Totals For December 31, 2001
Statement 72
2002 2001
Assets
Current assets:
Cash and cash equivalents $567,543 $420,825
Receivables:
Interest 5,425 7,581
Prepayments 12,477 84,276
Total assets 585,445 512,682
Liabilities
Current liabilities:
Total liabilities 0 0
Net Assets
Unrestricted 585,445 512,682
Total TIet assets $585,445 $512,682
184
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INSURANCE FUND
S UBCOMBINING SCHEDULE OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
For The Year Ended December 31, 2002
With Comparative Totals For The Year Ended December 31,2001
Statement 73
2002 2001
Operating revenues:
Insurance allocation $478,373 $363,641
Recovery of damages 14,029 52,830
Total operating revenues 492,402 416,471
Operating expenses:
Insurance premiums 418,531 395,338
Claims administration 837 5,476
Claims 32,165 328,716
Total operating expenses 451,533 729,530
Net income from operations 40,869 (313,059)
Nonoperating revenues:
Investment income:
Interest and dividends 25,602 33,626
Change in fair value 6,292 2,524
Total nonoperating revenues 31,894 36,150
Change in net assets 72,763 (276,909)
Net assets - beginning 512,682 789,591
Net assets - ending $585,445 $512,682
185
CITY OF COLUMBIA HEIGHTS, MINNESOTA
INSURANCE FUND
SUBCOMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 31,2002
With Comparative Totals For The Year Ended December 31,2001
Statement 74
2002 2001
Cash flows from operating activities:
Cash received from damages $492,402 $416,471
Cash paid to suppliers for goods and services (379,734) (783,571)
Net cash flows from operating activities 112,668 (367,100)
Cash flows from investing activities:
Investment income:
Interest and dividends 27,758 35,800
Change in fair value 6,292 2,524
Net cash flows from investing activities 34,050 38,324
Net increase (decrease) in cash and cash equivalents 146,718 (328,776)
Cash and cash equivalents - January 1 420,825 749,601
Cash and cash equivalents - December 31 $567,543 $420,825
Reconciliation of operating income (loss) to
net cash flows from operating activities
Operating income (loss) $40,869 ($313,059)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Changes in assets and liabilities:
(Increase) decrease in prepayments 71,799 7,464
Increase (decrease) in accounts payable (10)
Increase (decrease) in claims payable (61,495)
Total adjustments 71 ,799 (54,041 )
Net cash flows from operating activities $112,668 ($367,100)
186
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPENSATED ABSENCES FUND
SUBCOMBINING SCHEDULE OF NET ASSETS
December 31,2002
With Comparative Totals For December 31,2001
Statement 75
2002 2001
Assets
Current assets:
Cash and cash equivalents $564,153 $657,716
Interest receivable 7,622
Total assets 564,153 665,338
Liabilities
Noncurrent liabilities:
Compensated absences payable 547,495 509,943
Total liabilities 547,495 509,943
Net Assets
Unrestricted 16,658 155,395
Total net assets S16,658 S155,395
187
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPENSATED ABSENCES FUND
SUBCOMBINING SCHEDULE OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
For The Year Ended December 31, 2002
With Comparative Totals For The Year Ended December 31,2001
Statement 76
2002
2001
Operating revenues:
Charges for services
$ -
$ -
Operating expenses:
Cost of services
Net income from operations
o
o
Nonoperating revenues:
Investment income:
Interest and dividends
Change in fair value
Total nonoperating revenues
33,808
2,538
0 36,346
0 36,346
(138,737)
(138,737) 36,346
155,395 119,049
$]6,658 $155,395
Net income before transfers
Transfers out
Change in net assets
Total net assets - beginning
Total net assets - ending
188
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPENSATED ABSENCES FUND
SUB COMBINING SCHEDULE OF CASH FLOWS
For The Year Ended December 31,2002
With Comparative Totals For The Year Ended December 31, 200 I
Statement 77
2002
2001
Cash flows from operating activities:
Cash received from interfund services provided
$37,552
$35,884
Cash flows from investing activities:
Investment income:
Interest and dividends
Change in fair value
Net cash flows from investing activities
7,622 32,179
2,538
7,622 34,717
(138,737)
(138,737) 0
(93,563 ) 70,601
657,716 587,115
$564,153 $657,716
Cash flows from noncapital financing activities:
Transfers out
Net cash flows from noncapital financing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents - January I
Cash and cash equivalents - December 3]
Reconciliation of operating income to
net cash flows from operating activities
Operating income
$
$
Adj ustments to reconcile operating income to net
cash flows from operating activities:
Changes in assets and liabilities:
Increase (decrease) in accrued salaries and withholdings payable
Total adjustments
37,552
37,552
35,884
35,884
Net cash flows from operating activities
$37,552
$35,884
189
190
TRUST AND AGENCY FUNDS
Trust and Agency Funds are used to account for assets held by a government in a trustee
or agent capacity for individuals, private organizations, other governments and the like.
The City of Columbia Heights had the following Trust and Agency Funds during the
year:
Agency Funds:
Permit Surcharge Fund - used to account for SAC charges and surcharges
collected for and remitted to the State of Minnesota.
Escrow Agency Fund - used to account fOf payroll-related assets and liabilities.
191
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINING STATEMENT OF FIDUCIARY NET ASSETS
December 31,2002
Statement 78
Permit Surcharge Escrow
Agency Agency
Assets Fund Fund Totals
Cash and investments $8,971 $27 ,883 $36,854
Total assets 8,971 27 ,883 36,854
Liabilities
Liabilities:
Accounts payable 2 I, I 36 2 1,136
Due to other governmental units 8,971 806 9,777
Deposits 4,350 4,350
Other liabilities 1,591 I ,591
Total liabilities $8,971 $27,883 $36,854
192
CAPITAL ASSETS USED IN THE OPERATION
OF
GOVERNMENTAL FUNDS
193
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SUPPLEMENTARY FINANCIAL INFORMATION
197
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMBINING SCHEDULE OF BONDS PAYABLE
December 31, 2002
GENERAL LONG-TRRM DEBT ACCOllNT GROUP'
G 0 Tax:. Increment Bonds
Capital Appreciation Bonds of 1990:
Refunding Bonds of 1991: All bonds maturing on or after March 1, 2000 shall be
subject to redemption and prior payment in whole
or in part at the option of the issuer on March 1, 1999
and on any day thereafter at a price of par and accrued
interest.
G O. Improvement Bonds
Series 1999A: Bonds due on or after February I, 2008 are callable commencing
February I, 2007 and on any date thereafter at a price of par plus
accrued interest.
Total Bonds - General Long Term Debt Account Group
PROPRIETARY FUNDS
G 0 Utility Revenlle Bonds
Series 1999B: Bonds due on or after February 1,2008 are callable commencing
February I, 2007 and on any date thereafter at a price of par plus
accrued interest.
Total Bonds - Proprietary Funds
Total General Obligation Bonds
198
Interest
Rate
9/01
6.90%
6.95%
7.00%
7.00%
7.10%
7.10%
7.15%
7.15%
3/01 - 9/01
5.30%
5.50%
5.60%
5.70%
5.80%
2/01-8/01
3.45%
3.55%
3.65%
3.80%
3.90%
4.00%
4.10%
4.15%
4.25%
4.30%
2/01-8/0 I
3.45%
3.55%
3.65%
3.80%
3.90%
4.00%
4.10%
4.15%
4.25%
4.30%
Issue
Date
8/23190
1211/91
5fl/99
511/99
Maturity
Date
9/1/09
311102
2/l/1 0
21111 0
Exhibit 1
Original
Issue
$2,399,72]
6,670,000
860,000
9,929,721
] ,935,000
1,935,000
$11,864,72]
Balance
1Il/02
$2,399,721
220,000
810,000
3,429,721
1,825,000
1,825,000
$5,254,721
Sold
$ -
$0
Retired
$391,515
220,000
105,000
o
7] 6,515
175,000
o
175,000
$891,515
199
Balance
12/31/02
$2,008,206
705,000
2,713,206
1,650,000
1,650,000
$4,363,206
Interest Paid in
Current Year
$493,485
6,380
30,054
529,9 I 9
69,496
69,496
$599,415
200
III. S TAT 1ST I C A L SEe T ION (U N A U D I TED)
201
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
CITY TAX LEVY
Years 1993 Through 2002
(Unaudited)
Table 8
Fiscal City Levy General
Year Total Fund Library EDA Special PERA
1993 $3,463,645 $3,084,666 $378,979 $ $
1994 3,548,960 3,158,342 390,348
1995 3,587,209 3,196.861 390,348
1996 2,754,161 2,340,393 413,768
1997 3,038,144 2,517,101 422,043 99,000
1998 3,201,434 2,659,289 443,145 99,000
1999 3,238,625 2,660,059 467,518 111,048
2000 3,295,956 2,676,416 500,244 119,296
2001 3,625,552 2,958,490 547,767 119,295
2002 4,824, l30 4,083,494 591,588 137,015 12,033
Source:
Certification of Truth in Taxation document filed with Anoka County by the City of
Columbia Heights,
209
CITY OF COLUMBIA HEIGHTS, MINNESOTA
PRINCIPAL TAXPAYERS
December 31, 2002
(Unaudited)
Table 9
%of
Total City
Tax Capacity Tax Capacity
Taxpayer Type of Business Value Value
Medtronics, Inc. Medical Manufacturing $174,502 1.67%
Bradley Operating LP Commercial 141,728 1.36%
Consolidated Reality of Minneapolis Apartments 98,923 0.95%
Maylan Construction Company Retail (K-mart) 86,848 0.83%
Columbia Heights Center Mall 80,930 0.78%
Columbia Park Properties Medical Building 76,552 0.73%
Lake State Properties Commercial 76,278 0.73%
Crestview Lutheran Home Apartments 65,187 0.62%
Lynde Investment Co Apartments 57,466 0.55%
Jeffs Bobby & Steves Auto World Commercial 49,366 0.47%
Northern States Power Utility 49,072 0.47%
Total Principal Taxpayers $956,852 9.17%
Source: Anoka County: Taxes & Taxable Property in the City of Columbia Heights
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COMPUTATION OF LEGAL DEBT MARGIN
December 31, 2002
(Unaudited)
Table 11
Debt Limit Percentage (Note A)
Statutory Debt limit
Amount of Debt applicable to debt limit:
Total bonded debt
2001/2002 2000/200 I
$775,336,500 $719,348,700
2% 2%
15,506,730 14,386,974
4,363,206 5,254,721
2,008,206 2,619,721
2,355,000 2,635,000
$13,151,730 $11,751,974
Market Value
Less:
(Note B)
Tax increment bonds
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Total amount of debt applicable to debt limit
Legal debt margin
Note A
M.S.A. Section 475.53 (Limit on Debt) Subdivision 1. Generally, except as otherwise provided in
Sections 475.51 to 475.75, "no municipality, except a school district or a city of the first class, shall incur
or be subject to a net debt in excess of 2% of the taxable market value."
Note B
M.S.A. Section 475.51 (definitions) Subdivision 4. TlNet debt" means the amount remaining after
deducting from its gross debt the amount of current revenues which are applicable within the current
fiscal year to the payment of any debt and the aggregate of the principal of the following:
1. Obligations issued for improvements which are payable wholly or partly from the proceeds of
special assessments levied upon property specially benefited thereby, including those which are
general obligations of the municipality issuing them, if the municipality is entitled to reimbursement
in whole or in part from the proceeds of the special assessments.
2. Warrants or orders having no definite or fixed maturity.
3. Obligations payable wholly from the income from revenue producing conveniences.
4. Obligations issued to create or maintain a Permanent Improvement Revolving Fund.
5. Obligations issued for the acquisition and betterment of public water works systems and public
lighting, heating or power systems, and of any combination thereof or for any other public
convenience from which a revenue is or may be derived.
6. Not applicable.
7. Amount of all money and face value of all securities held as a Debt Service Fund for the
extinguishment of obligations other than those deductible under this subdivision.
8. All other obligations which under the provisions of law authorizing their issuance are not to be
included in computing the net debt of the municipality.
212
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214
CITY OF COLUMBIA HEIGHTS, MINNESOTA
COMPUTATION OF DIRECT AND OVERLAPPING DEBT
December 31, 2002
(Unaudited)
Table 14
Amount
Applicable to
Net Percentage City of
General Applicable Columbia Heights
Obligation Debt to City Share of Debt
Direct debt:
City of Columbia Heights $4,363,206 100.0% $4,363,206
Overlapping debt:
Anoka County 93,445,000 5.06% 4,725,142
Metropolitan Council 221,700,0~0 5.06% II ,21 0,488
ISD 13 (Columbia Heights) 31,140,000 69.76% 21,723,921
Total overlapping debt 346,285,000 37,659,551
Totals $350,648,206 $42,022,757
Source:
Anoka County Auditor Certificate
215
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216
CITY OF COLUMBIA HEIGHTS, MINNESOTA
PROPERTY VALUE AND CONSTRUCTION
Years 1993 Through 2002
(Unaudited)
Table 16
Property Value (A) Construction
Fiscal Number
Year Real Personal Total of Units Value
1993 $9,503,314 $207,255 $9,710,569 505 $3,292,353
1994 9,226,574 207,309 9,433,883 565 4,522,438
1995 9,021,129 207,658 9,228,787 596 4,927,970
1996 8,884,233 220,961 9,105,194 602 11,910,040
1997 9,185,608 224,356 9,409,964 678 5,904,308
1998 8,840,736 193,445 9,034,181 869 16,991,747
1999 8,557,027 168,578 8,725,605 1,254 24,018,811
2000 9,219,621 161,709 9,381,330 794 6,767,183
2001 10,304,905 157,970 10,462,875 671 12,547,885
2002 8,756,307 91 ,466 8,847,773 625 8,283,941
(A) Tax capacity (1993-2002) values from Table 6.
217
CITY OF COLUMBIA HEIGHTS, MINNESOTA
MISCELLANEOUS STATISTICS
December 31, 2002
(Unaudited)
Table 17
Page 1 of 2
Date of Incorporation
March 14, 1898
Date of Adoption of City Charter
July 21, 1921
Form of Government
Fiscal Year Begins
Area of City
Council-Manager
January I
3.52 Square Miles
Miles of Streets and Alleys:
Trunk Highways
County
City Streets
Alleys
3.0
6.2
61.8
18.9
Miles of Sewers:
Storm Sewers
Sanitary Sewers
33.6
59.0
Watermain Miles
66.1
Building Permits Iss ued:
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
Estimated Construction Cost for Issued Pemlits:
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
505
565
596
602
678
869
1,254
794
671
625
3,292,353
4,522,438
4,927 ,970
11,910,040
5,904,308
16,991,747
24,018,811
6,767,183
12,547,885
8,283,941
218
CITY OF COLUMBIA HEIGHTS, MINNESOTA
MISCELLANEOUS STATISTICS
December 31, 2002
CD naudited)
Table 17
Page 2 of 2
Fire Protection:
Number of Stations
Number of Employees:
Full-time
Part -time
Volunteer
8
I
25
Police Protection:
Number of Stations
Number of Employees
I
36
Parks:
City Parks
Playgrounds
County Park
13
11
1
Schools:
Senior High
Junior High
Elementary
Parochial Elementary
1
I
3
1
Employees (as of December 31, 2002):
Regular
Part-time and Temporary
112
III
223
Elections:
Registered voters - Last City General Election (11/05/02)
Number of Votes Cast - Last City General Election
Percentage of Registered Voters Voting
10,261
8,405
81.91 %
Population:
1900
1920
1930
1940
1950
1960
1970
1975 (Mid-Decade Census)
1980
1985
1990 (Census)
2000 (Census)
123
2,968
5,613
6,053
8,175
17,533
23,997
23,3 16
20,029
19,540
18,910
18,520
219
CITY OF COLUMBIA HEIGHTS, l.\1INNESOTA
DEMOGRAPHIC STATISTICS
(Unaudited)
Table 18
POPULATION, HOUSEHOLDS, AND HOUSEHOLD SIZE PROJECTIONS
2000 *
8,039
230
18,520
Households
Household Size (People/Household)
Population
POPULA TION DEMOGRAPHICS
Number of Persons by Age: ***
4 and under
5-9
10~14
15-19
20 - 24
25 - 34
35 - 44
45 - 54
55 - 59
60 - 64
65 - 74
75 - 84
85 and over
Total population
Total female population
Total male population
Persons
995
1,097
1,105
1,078
1,170
2,663
2,897
2,340
878
842
1,670
1,325
460
18,520
9,629
8,891
OCCUPATION INFORMATION
Management, professional, and related occupations
Service occupations
Sales and office occupations
Farming, fishing and forestry occupations
Construction, maintenance, transportation and manufacturing occupations
INCOME INFORMATION
Median income per capita
Median income per household
Median income per family
$21,368
$40,562
$50,610
*
Source: 2000 Census
Source: US Census Bureau, Profile of Occupation, Industry and Class of Worker: 2000
Source: US Census Bureau, Profile of General Demographic Characteristics: 2000
Source: US Census Bureau, Income and Poverty Status in 1999: 2000
**
***
****
220
Percent
5.37 %
5.92
5.97
5.82
6.32
14.38
15.64
12.63
4.74
4.55
9.02
7.15
2.48
100.00
51.99
48.01
28.00 %
16.10
31.30
0.20
24.40
IV. SIN G LEA U D I TAN DOT HER
REQUIRED REPORTS
221
222
Tautges Redpath, Ltd.
Certified Public Accountants and Consultants
Independent Auditor's Report on Compliance With
Minnesota Legal Compliance Audit Guide for Local Governments
To The Honorable Mayor
and Members of the City Council
Columbia Heights, Minnesota
We have audited the basic financial statements of the City of Columbia Heights, Milmesota,
as of and for the year ended December 31, 2002, and have issued our report thereon dated
April 9, 2003.
We conducted our audit in accordance with auditing standards generally accepted in the
United States of Anlerica, and the provisions of the Minnesota Legal Compliance Audit
Guidefor Local Government promulgated by the Legal Compliance Task Force pursuant to
Milmesota Statutes Section 6.65. Accordingly, the audit included such tests of the
accounting records and such other auditing procedures as we considered necessary in the
circumstances.
The Minnesota Legal Compliance Audit Guide for Local Government covers five main
categories of compliance to be tested: contracting and bidding, deposits and investments,
conflicts of interest, public indebtedness, and claims and disbursements. Our study included
all of the listed categories.
The results of our tests indicate that for the items tested, the City of Columbia Heights,
Minnesota complied with the material tenns and conditions of applicable legal provisions.
This report is intended solely for the information and use of the City Council, management
and federal awarding agencies and pass-through entities and is not intended to be and should
not be used by anyone other than those specified parties.
April 9, 2003
1/t-4 ~ ~H,I t/2
HLB TAUTGES REDPATH, LTD.
Celtified Public Accountants
White Bear Lake Office: 4810 White Bear Parkway, White Bear Lake, MN 55110, USA Telephone: 6514267000 Fax: 6514265004
Hastings Office: 1303 South Frontage Road, Suite 13, Hastings, MN 55033, USA Telephone: 651 4804990 Fax: 651 4265004
HLB Tautges Redpath, Ltd. is a member of .International. A world-wide organization of accounting firms and business advisors.
223
224
Tautges Redpath, Ltd.
Certified Public Accountants and Consultants
Independent Auditor's Report on Compliance and on Internal Control over
Financial Reporting Based on an Audit of Financial Statements Performed
in Accordance with Government Auditing Standards
To the Honorable Mayor
and Members of the City Council
Columbia Heights, Minnesota
We have audited the basic financial statements of the City of Columbia Heights, Minnesota
as of and for the year ended December 31, 2002, and have issued our report thereon, dated
April 9, 2003. We conducted our audit in accordance with auditing standards generally
accepted in the United States of America and the standards applicable to financial audits
contained in Government Auditing Standards, issued by the Comptroller General of the
United States.
Compliance
As part of obtaining reasonable assurance about whether the City of Columbia Heights,
Minnesota's basic financial statements are free of material misstatement, we performed tests
of its compliance with certain provisions of laws, regulations, contracts and grants,
noncompliance with which could have a direct and material effect on the determination of
basic financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit and, accordingly, we do not express such an
opinion. The results of our tests disclosed no instances of noncompliance that are required to
be reported under Government Auditing Standards.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered the City of Columbia Heights,
Minnesota '8 internal control over financial reporting in order to determine our auditing
procedures for the purpose of expressing our opinion on the basic financial statements and
not to provide assurance on the internal control over financial reporting. However, we noted
certain matters involving the internal control over financial reporting and its operation that
we consider to be reportable conditions. Reportable conditions involve matters coming to
our attention relating to significant deficiencies in the design or operation of the internal
control over financial reporting that, in our judgment, could adversely affect the City of
Columbia Heights, Minnesota's ability to record, process, summarize, and report
White Bear Lake Office: 4810 White Bear Parkway, White Bear lake, MN 55110, USA Telephone: 651 4267000 Fax: 651 4265004
Hastings Office: 1303 South Frontage Road, Suite 13, Hastings, MN 55033, USA Telephone: 6514804990 Fax: 651 4265004
HLB Tautges Redpath, Ltd. is a member of III International. A world-wide organization of accounting firms and business advisors.
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financial data consistent with the assertions of management in the basic financial statements.
Reportable conditions are described in the accompanying schedule of findings and
questioned costs as item 2002-1 and 2002-2.
A material weakness is a condition in which the design or operation of one or more of the
internal control components does not reduce to a relatively low level the risk that
misstatements in amounts that would be material in relation to the basic financial statements
being audited may occur and not be detected within a timely period by employees in the
nom1a1 course of performing their assigned functions. Our consideration of the internal
control over financial reporting would not necessarily disclose all matters in the intelnal
control that might be reportable conditions and, accordingly, would not necessarily disclose
all repOliable conditions that are also considered to be material weaknesses. However, we
believe that none of the reportable conditions described above is not a material weakness.
We also noted other matters involving the internal control over financial reporting, which we
have reported to management of the City ofCohm1bia Heights, Minnesota in a separate letter
dated April 9, 2003.
This report is intended solely for the information and use of the City Council, management
and federal awarding agencies and pass-through entities and is not intended to be and should
not be used by anyone other than those specified parties.
April 9, 2003
!lt4 ~ ~, tli
HLB TAUTGES REDPATH, LTD.
Celiitied Public Accountants
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228
Tautges Redpath, Ltd.
Certified Public Accountants and Consultants
Independent Auditor's Report on Compliance with Requirements
Applicable to each Maior Program and Internal Control over Compliance in
Accordance with OMB Circular A-I33
To the Honorable Mayor
and Members of the City Council
Columbia Heights, Minnesota
Compliance
We have audited the compliance of the City of Columbia Heights, Minnesota with the types
of compliance requirements described in the U.S. Office of Management and Budget (OMB)
Circular A-i33 Compliance Supplement that are applicable to each of its major federal
programs for the year ended December 31, 2002. The City of Columbia Heights,
Minnesota's major federal programs are identified in the summary of auditor's results section
of the accompanying schedule of findings and questioned costs. Compliance with the
requirements of laws, regulations, contracts and grants applicable to each of its major federal
programs is the responsibility of the City of Columbia Heights, Minnesota's management.
Our responsibility is to express an opinion on the City of Columbia Heights, Minnesota's
compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally
accepted in the United States of America; the standards applicable to financial audits
contained in Government Auditing Standards, issued by the Comptroller General of the
United States; and OMB Circular A-I33, Audits of States, Local Governments, and Non-
Profit Organizations. Those standards and OMB Circular A-I33 require that we plan and
perform the audit to obtain reasonable assurance about whether noncompliance with the types
of compliance requirements referred to above that could have a direct and material effect on a
major federal program occurred. An audit includes examining, on a test basis, evidence
about the City of Columbia Heights, Minnesota's compliance with those requirements and
performing such other procedures as we considered necessary in the circumstances. We
believe that our audit provides a reasonable basis for OUf opinion. OUf audit does not provide
a legal determination on the City of Columbia Heights, Minnesota's compliance with those
requiremen ts.
White Bear Lake Office: 4810 White Bear Parkway, White Bear Lake, MN 55110, USA Telephone: 6514267000 Fax: 651 4265004
Hastings Office: 1303 South Frontage Road, Suite 13, Hastings, MN 55033, USA Telephone: 651 4804990 Fax: 651 4265004
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In our opinion, the City of Columbia Heights, Minnesota complied, in all material respects,
with the requirements referred to above that are applicable to each of its major federal
programs for the year ended December 31,2002.
Internal Control Over Compliance
The management of the City of Columbia Heights, Minnesota is responsible for establishing
and maintaining effective internal control over compliance with requirements of laws,
regulations, contracts and grants applicable to federal programs. In planning and performing
our audit, we considered the City of Columbia Heights, Minnesota's internal control over
compliance with requirements that could have a direct and material effect on a major federal
program in order to determine our auditing procedures for the purpose of expressing our
opinion on compliance and to test and report on internal control over compliance in
accordance with OMB Circular A-133.
We noted certain matters involving the internal control over compliance and its operation that
we consider to be reportable conditions. Reportable conditions involve matters coming to
our attention relating to significant deficiencies in the design or operation of the internal
control over compliance that, in our judgment, could adversely affect the City of Columbia
Heights, Minnesota's ability to administer a major federal program in accordance with
applicable requirements of laws, regulations, contracts and grants. Reportable conditions are
described in the accompanying Schedule of Findings and Questioned Costs as items
described in item 2002-3.
Our consideration of the internal control over compliance would not necessarily disclose all
matters in the internal control that might be material weaknesses. A material weakness is a
condition in which the design or operation of one or more of the internal control components
does not reduce to a relatively low level the risk that noncompliance with applicable
requirements of laws, regulations, contracts, and grants that would be material in relation to a
maj or federal program being audited may occur and not be detected within a timely period by
employees in the normal course of performing their assigned functions. We noted no matters
involving the internal control over compliance and its operation that we consider to be
material weaknesses.
We also noted other matters involving the internal controls and its operation that we have
reported to the management of the City of Columbia Heights, Minnesota, and the Columbia
Heights Economic Development Authority, in separate reports dated April 9, 2003.
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232
Schedule of Expenditures of Federal Awards
We have audited the basic financial statements of the City of Columbia Heights, Minnesota
as of and for the year ended December 31, 2002, and have issued our report thereon dated
April 9, 2003, except for the Schedule of Federal Expenditures which is dated August 26,
2003. Our audit was performed for the purpose offonning an opinion on the basic financial
statements taken as a whole. The accompanying schedule of expenditures of federal awards
is presented for purposes of additional analysis as required by OMB Circular A-I33 and is
not a required part of the basic financial statements. Such information has been subjected to
the auditing procedures applied in the audit of the basic financial statements and, in our
opinion, is fairly stated, in all material respects, in relation to the basic financial statements
taken as a whole.
This report is intended solely for the information and use of the City Council, management
and federal awarding agencies and pass-through entities and is not intended to be and should
not be used by anyone other than those specified parties.
April 9, 2003,
(except lor the Schedule of Federal Expenditures which is dated August 26, 2003)
1M~~,aa:
HLB TAUTGES REDPATH, LTD.
Certified Public Accountants
233
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended December 31, 2002
SECTION I - SUMMARY OF AUDIT RESULTS
1. The Independent Auditor's Report expresses an unqualified opinion on the basic
financial statements of the City of Columbia Heights, Minnesota.
2. There were two reportable conditions disclosed during the audit of the financial
statements as reported in the Independent Auditor's Report on Compliance and on
Internal Control over Financial Reporting Based on an Audit of Financial Statements
Performed in accordance with Government Auditinf! Standards. The above
conditions were not determined to be material weaknesses.
3. No instances of noncompliance material to the financial statements of the City of
Columbia Heights, Minnesota were disclosed during the audit.
4. One reportable condition relating to the audit of the major federal award programs is
reported in the Independent Auditor's Report on Compliance with Requirements
Applicable to each Major Program and Internal Control over Compliance in
Accordance with OMB Circular A-133. The above condition was not determined to
be a material weakness.
5. The auditor's report on compliance for the major federal award programs for the City
of Columbia Heights, Minnesota expresses an unqualified opinion.
6. Audit findings, if any, relative to the major federal award programs for the City of
Columbia Heights, Minnesota are reported in Section III of this Schedule.
7. The Capital Funds Program - CFDA #14.872 was tested as a major program.
8. The threshold for distinguishing Types A and B programs was $300,000.
9. The City of Columbia Heights, Minnesota was determined to be a low-risk auditee for
2002.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended December 31, 2002
SECTION II - FINANCIAL STATEMENT FINDINGS
2002 - 1: Recreational Revenue Documentation
Condition: Certain documentation needs to be maintained in the City's files to substantiate
that proper procedures have been followed when recording recreational revenue. Cunently,
documentation is not maintained that provides for verifYing the completeness of recreation
revenue. We noted the City does not maintain an audit trail regarding recreational revenue.
Also, checks received by the Recreation Depmiment are endorsed at the end of the day
rather than upon receipt.
Recommendation: As noted in 2001, we suggest the City improve cash receipting
procedures which would include use of the cash register, endorsements of checks upon
receipt with a stamp, and independent verification of class rosters.
Corrective Action Plan: In 2003, the Recreation Department begm1 implementing the use
of the cash register system, and intends to conduct an independent verification of class
rosters.
2002 - 2: Police Department Receipts
Condition: The City should maintain documentation reconciling police department
receipts with the "'administrative tags" (City parking tickets) issued. Cun-ently, not all of
the "tags" issued are accounted for during the reconciliation process. Also checks received
are not endorsed upon receipt, and all receipts are stored in an unlocked box.
Recommendation: We recommend that the City improve the reconciliation process for
"administrative tags" by accounting for all tags issued. Also receipts should be endorsed
upon receipt and stored in a secured area.
Corrective Action Plan: The City will take corrective action to reconcile and account for
all tags issued and payments received.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended December 31, 2002
SECTION III - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT:
2002 - 3: Capital Funds Program, CFDA #14.872
Criteria: Requests for expenditure reimbursements should be submitted to HUD in a
timely maImer in order to properly match expenditures and revenues in the appropriate
periods. Also, BUD requires submission of the following arulual statement for each CFP
grant in which all funds have not been fully obligated and/or expended. HUD-50075, PHA
Plans (OMB No, 2577-0226).
Condition: For the 2002 expenditures tested, the City complied with submitting timely
requests for reimbursements and the annual report. However, several of the CFP 2002
revenues included reimbursements for 2000 and 2001 expenditures, and the 2000 and 2001
required annual repOlts were not submitted until 2002. Revenue recognized in 2002 of
$9,268 should have been recognized in prior yeaI's.
Questioned Cost: There were no questioned costs as a result of this finding.
Recommendation: The City should develop internal control procedures to ensure that all
requests for reimbursements and federal reports are submitted in a timely manner in order
to match revenues and expenditures and fulfill the reporting requirements set forth by
HUD.
Corrective Action Plan: The HRA has complied with reporting and reimbursement
requirements for the fiscal year ended December 31, 2002. In the future, the City will
continue to ensure that required reports and reimbm'sement requests are filed in a timely
manner.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended December 31, 2002
SECTION IV - PRIOR YEAR FINDINGS
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT:
2001-2: CDBG Proe:ram, CFDA #14.218, llassed-throue:h Anoka County
Condition and Criteria: Certain documentation needs to be maintained in the City's files
to substantiate that proper procedures have been followed when disbursing federal funds.
During 2001 testing, two of the three housing rehabilitation grant files tested were missing
the loan repayment agreements.
Questioned Cost: No costs have been questioned as a result of this finding.
Corrective Action Plan: The City has obtained copies of the loan repayment agreements
from Anoka County and will maintain a copy in the recipient file. In the future, the City
will ensure that appropriate information is maintained on file.
Current Status: For 2002, the City maintained appropriate information on file.
2001-3: ClAP Program, CFDA #14.852
Condition and Criteria: The Davis-Bacon Act requires that all laborers who work on
construction contracts in excess of $2,000 be paid not less than the prevailing wage rates.
During 2000, the City entered into one contract that required compliance with the provision
of the Davis-Bacon Act. The City was unable to provide information to verify compliance
with Davis-Bacon in 2000 and 2001.
Questioned Cost: The amOlmt of questioned costs has not been determined.
Current Status: For 2002, the City maintained on file the appropriate information.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Year Ended December 31, 2002
Federal Funding Source!
Pass Through Agency!
Program Title
Federal 2002
CFDA Federal
Number Expenditures
16.592 $26,351
16.607 691
16.710 6,611
16.523 12,462
83.503 2,212
US. Department of Justice:
Direct:
Local Law Enforcement Block Grant
Bulletproof Vest Partnership Program
School Partnership Fund
Passed -through State ofMN Department of Economic Security:
Juvenile Accountability Incentive Block Grant
Federal Emergency Management Agency:
Passed-through Anoka County:
Emergency Management Assistance Grant
U.S. Department of Housing aud Urban Development:
Passed-through Anoka County:
Community Development Block Grant -
Entitlement Grant (CDBG)
Direct:
Operating Subsidy
Capital Funds Program (CFP)
Total Federal Expenditures
14.218
383,183
14.850
14.872
111,124
256,723
$799,357
Notes to the schedule of expenditures of federal awards
Note 1. Basis q{ Presentation
The above schedule of expenditures of federal awards includes the federal grant activity ofthe City of Columbia
Heights, Minnesota (including its component units) and is presented on the accrual basis of accounting. The
information in this schedule is presented in accordance with the requirements ofOMB Circular A-133, Audits of
States, Local Governments, and Non-Profit Organizations. Therefore, some amounts presented in this schedule may
differ from amounts presented in, or used in the preparation ol~ the basic financial statements.
Note 2. SlIbrecipienls
During 2002, the City of Columbia Heights did not pass federal money to subreeipients.
Note 3. Reporting Entity
The City of Columbia Heights, Minnesota, for purposes of this schedule includes all funds of the primary government
as defined by GASB Statement No. 14, The Financial Reporting Entity. This schedule also includes the Housing and
Redevelopment Authority (HRA), and the Economic Development Authority (EDA) which are the sole component units of the City.
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Tautges Redpath, Ltd.
Certified Public Accountants and Consultants
Independent Auditor's Report on Supplementary Information-
Financial Data Schedule
To the Honorable Mayor and
Members of the City Council
City of Columbia Heights, Minnesota
We have audited the basic financial statements of the City of Columbia Heights, Minnesota,
as of and for the year ended December 31, 2002, and have issued our report thereon dated
April 9, 2003. Our audit was performed for the purpose of forming an opinion on the basic
financial statements taken as a whole. The accompanying Financial Data Schedule is
presented for purposes of additional analysis as required by the U.S. Department of Housing
and Urban Development and is not a required part of the basic financial statements. Such
information has been subjected to the auditing procedures applied in the audit of the basic
financial statements and, in our opinion, is fairly stated, in all material respects, in relation to
the basic financial statements taken as a whole.
This report is intended solely for the information and use of the City Council, management
and federal awarding agencies and pass-through entities and is not intended to be and should
not be used by anyone other than those specified parties.
April 9, 2003
!/Ltf ~ ~~ ~tl
HLB TAUTGES REDPATH, LTD.
Certified Public Accountants
White Bear Lake Office: 4810 White Bear Parkway, White Bear Lake, MN 55110, USA Telephone: 651 4267000 Fax: 651 4265004
Hastings Office: 1303 South Frontage Road, Suite 13, Hastings, MN 55033, USA Telephone: 6514804990 Fax: 651 4265004
HLB Tautges Redpath, Ltd. is a member of I!IIlnternational. A world-wide organiz~61i ~ accounting firms and business advisors.
246
CITY OF COLUMBIA HEIGHTS, MINNESOTA
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
FINANCIAL DATA SCHEDULE
As of and For The Year Ended December 31, 2002
Page 1 of2
Line
Item
Public Housing
Operating
Subsidy
14.850
ACCOWlt Description
Current Assets:
Current assets:
111 Cash - umestricted
100 Total cash
$432,356
432,356
122
126
129
120
144
150
Accounts and notes receivable:
Accounts receivable - HUD otber projects
Accounts receivable - dwelling rents
Accrued interest receivable
Total receivables, net of allowance
Interprogram - due from
Total current assets
81
4,792
4,873
90,361
527,590
161
162
163
164
160
166
Noncurrent assets:
Capital assets:
Land
Buildings
Furniture, equipment and machinery - dwellings
Furniture, equipment and machinery - administration
Total capital assets
Less: accumulated depreciation
Tota] capita] assets, net of accumulated depreciation
Total noncurrent assets
128,700
4,127,633
431,279
5,144
4,692,756
(3,786,239)
906,517
906,517
180
190
Total assets
1,434,107
312
321
333
341
347
310
350
300
Liabilities:
Current liabilities:
Accounts payable <= 90days
Accrued wages/payroll taxes payable
Accounts payable - other governments
Tenant security deposits
1nterprogram - due to
Total current liabilities
Tota] noncurrent liabilities
Totalliabilities
53,197
o
53,197
$17,774
52
22,091
13,280
508.1
512.1
513
Net Assets:
Investment in capital assets, net ofre]ated debt
Unrestricted
Total net assets
906,517
474,393
$1,380,910
247
Public Housing
Capital Flmd
Program
14.872
$ -
o
240,629
240,629
240,629
o
o
o
240,629
$150,268
90,361
240,629
o
240,629
$0
248
CITY OF COLUMBIA HEIGHTS, MINNESOTA
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
FINANCIAL DATA SCHEDULE
As of and For The Year Ended December 31, 2002
Page 2 of2
Public Housing Public Housing
Operating Capital Fund
Line Subsidy Program
Item Account Description 14.850 14.872
Revenue:
703 Net tenant rental revcnue $278,733 $ -
704 Tenant revenue - other 7,544
706 ffiJD PHA grants 111,124 256,723
711 Investment income - unrestricted 28,169
700 Total revenue 425,570 256,723
Expenses:
911 Administrative salaries 1,302
912 Auditing fees 1,154
913 Outside management fees 104,009
916 Other operating - administrative 4,686
924 Tenant services - other 184
931 Water 7,177
932 Electricity 29,854
933 Gas 24,721
938 Other utilities expense 8,196
941 Ordinary maintenance and operations - labor 30,547
942 Ordinary maintenance and operations - materials 1,889
961 Insurance premiums 24,024
962 Other general expenses 11,500
963 Payments in lieu of taxes 22,091
969 Total operating expenses 271,334 0
974 Depreciation 145,385
900 Total expenses 416,719 0
1001 Operating transfers in 256,723
1002 Operating transfers out (256,723)
1010 Total other financing sources (uses) 256,723 (256,723)
1000 Excess (deficiency) oftotal revenue over (under) total expenses 265,574 0
Memo account infomlation:
1103 Beginning equity 338,362
1104 Prior period adjustments, equity transfers and correction of errors 776,974 N/A
1113 Maximum annual contributions commitment (per ACC) N/A N/A
1115 Contingency reserve, ACC program reserve N/A N/A
1116 Total annual contributions available N/A N/A
1120 Unit months available 1,200 N/A
1121 Number of unit months leased 1,197 N/A
Equity roll forward test:
Calculation from RlE statement 1,380,910
B/S line 513 1,380,910
Difference $0 $0
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