HomeMy WebLinkAbout2005 Adopted BudgetCITY OF COLUMBIA HEIGHTS~
ADOPTED ANNUAL BUDGET
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FOR THE
FISCAL YEAR BEGINNING JANUARY 1, 2005
2005 ADOPTED BUDGET
CITY OF COLUMBIA HEIGHTS
2005 BUDGET
TABLE OF CONTENTS
INTRODUCTION
Introduction ........................................................................................................................ 1
Principal City Officials ........................................................................................................ 3
Geographical Location ....................................................................................................... 5
City Manager's 2005 Budget Message .............................................................................. 7
BUDGET SUMMARY
Changes in Tax Levy ....................................................................................................... 13
Tax Levies Payable 2002-2005 .......................................... : ............................................ 15
'Cumulative LGA Lost ........................................................................................................ 17
LGA and Tax Levy History ................................................................................................ 19
Total Tax-Supported Budgets .......................................................................................... 21
Where Your Property Taxes Go ....................................................................................... 23
Summary of Personnel by Department, 2003-2005 ........................................................ 25
Resolution ........................................................................................................................ 27
OPERATING BUDGET
Summary
Expenditures by Functional Area ..................................................................................... 29
Revenues by Source ....................................................................................................... 31
General Fund, Library Fund, and EDA Revenue ............................................................. 33
General Fund and Library Fund Expenditures by Classification ..................................... 35
General Fund, Library Fund, and EDA Comparison of Expenditures & Revenues ......... 37
DEPARTMENT BUDGETS
Administration ............................................................................................................... 39
Mayor-Council (101-41110) ................................................................................. 45
City Manager (101-41320) ................................................................................... 46
Assessing (101-41550) ......................................................................................... 47
Legal (101-41610) ................................................................................................ 48
Community Development ............................ ................................................................. 49
Protective Services (201-42400) ......................................................................... 55
Community Development Administration (201-46310) ........................................ 56
Economic Development Authority (204-46314) ................................................... 57
Finance ........................................................................................................................... 59
Finance (101-41510) .......................................................................................... 65
Elections (101-41410) ........................................................ , ................................. 66
Water Administration (601-49440) ....................................................................... 67
Sewer Administration (602-49490) ...................................................................... 68
Storm Sewer Administration (604-49690) ............................................................ 69
Information Systems (720-49980) ....................................................................... 70
Information Systems Imaging (720-49981) .......................................................... 71
Information Systems Internet (720-49982) .......................................................... 72
Fire Department ............................................................................................................. 73
Fire (101-42200) .................................................................................................. 79
Civil Defense' (101-42500) ................................................................................... 80
Capital Equipment-Fire (431-42200) ................................................................... 81
Capital Equipment-Civil Defense (431-42500) .................................................... 82
Capital Equipment-Fire (439-42200) ................................................................... 83
Police
Public
General Government ..................................................................................................... 85
General Government Buildings (101-41940) ....................................................... 91
Recognition/Special Events (101-45050) ............................................................ 92
Contingencies (101-49200) .................................................................................. 93
Transfers (101-49300) ......................................................................................... 94
Cable Television (225-49844) .............................................................................. 95
Refuse Disposal (603-49510) .............................................................................. 96
Refuse Collection (603-49520) ............................................................................ 97
Recycling (603-49530) ......................................................................................... 98
Hazardous Waste (603-49540) ............................................................................ 99
Capital Improvement Gen Gov Building - Library (411-45500) ........................ 100
Energy Management (710) ................................................................................ 101
Library ........................................................................................................................... 103
Library (240-45500) ........................................................................................... 109
Municipal Liquor Stores .............................................................................................. 111
Top Valu I (609-49791) ...................................................................................... 117
Top Valu II (609-49792) ..................................................................................... 118
Heights Liquor (609-49793) ............................................................................... 119
Non-Operating (609-49794) ............................................................................... 120
Department ....................................................................................................... 121
Police (101-42100) ............................................................................................. 127
Animal Control (101-42700) ............................................................................... 129
DARE
Projects (270-42160) .............................................................................. 130
Police Capital Equipment (431-42100) .............................................................. 131
Works ............................................................................................................... 133
Public Works Personnel (101-43000) ................................................................ 143
Engineering (101-43100) ................................................................................... 144
Streets
Streets (101-43121) ............................................................................... 145
Street Lighting (101-43160) ................................................................... 146
Traffic Signs & Signals (101-43170) ...................................................... 147
Sanitation
Weed Control (101-43260) .................................................................... 148
Tree Trimming (101-46102) ................................................................... 149
Dutch Elm Sanitation (101-46103) ......................................................... 150
Dutch Elm Replanting. (101-46104) ........................................................ 151
Parks (101-45200) ................................................................................. 152
Engineering Capital Equipment (431-43100) ......................................... 153
Parks Capital Equipment (431-45200) ................................................... 154
Streets Capital Equipment (431-43121) ................................................. 155
Capital Equipment - Tree Trimming (431-46102) ................................. 156
State Aid Maintenance (212-43190) ...................................................... 157
Water Utility
Source of Supply (601-49400) ............................................................... 158
Distribution (601-49430) ........................................................................ 159
Water Non-Operating (601-49449) ........................................................ 160
Water Capital Equipment (433-49449) .................................................. 161
Sewer Utility
Collections (602-49450) ......................................................................... 162
Disposal (602-49480) ........................................................ . ..................... 163
Sewer Non-Operating (602-49499) ........................................................ 164
Storm Water Utility (604-49650) ............................................................ 165
Storm Water Non-Operating (604-49699) .............................................. 166
Sewer Capital Equipment (432-49499) .................................................. 167
Capital Improvements
State Aid Construction (402) .................................................................. 168
Parks Capital Improvement (412-45200) ............................................... 169
Infrastructure (430-46323) ..................................................................... 170
Water Construction (651) ....................................................................... 171
Sewer Construction (652) ...................................................................... 172
Storm Sewer (438-49699) ...................................................................... 173
Storm Sewer Construction (653-49699) ................................................ 174
Central Garage (701-49950) .............................................................................. 175
Capital Improvement-Garage (411-49950) ...................................................... 176
Capital Equipment- Garage (434-49950) ...................................................... 177
Recreation ............................................................................................................... 179
Administration (101-45000) ................................................................................ 185
Youth Athletics (101-45001) .............................................................................. 186
Adult Athletics (101-45003) ................................................................................ 187
CHASE (101-45004) .......................................................................................... 188
Traveling Athletics (101-45005) ......................................................................... 189
Tdps & Outings (101-45030) .............................................................................. 190
Senior Citizens (101-45040) .............................................................................. 191
Murzyn Hall (101-45129) ................................................................................... 192
FINANCIAL RESOURCES FOR OPERA TING BUDGET ......................................................... 193
CAPITAL IMPROVEMENT BUDGET
Capital Equipment Replacement 5-Year Projection ...................................................... 195
DEBT SERVICE BUDGET
Bonds (376-634) ............................................................................................................ 205
SUPPLEMENTARY INFORMATION
Total Personnel, 2002-2005 .......................................................................................... 207
Community Profile ......................................................................................................... 211
Glossary of Terms ......................................................................................................... 213
INTRODUCTION
Form of Government
The City of Columbia Heights operates under a home rule charter/City Manager form of government. All policy
decisions and legislative ~ctlvities are the resPonSibility of the City COuncil, but the administrative duties are
delegated to the City Manager. One Of the many administrative duties of the City Manager is to prepare an
annual budget for approval by the City Council.
Budget Format '
Over the years, the budget has been prepared in seve~'al different formats. Each evolution of the budget
document has been designed and intended to provide the best possible information to the City Council and the
general public in the most user,friendly format. In 1998 the budget document format was significantly revised
to follow the Govemment Finance Officers' Association's (GFOA) recommendations for budget presentations.
Financial information is 'presented in more of a summary format, With a large number of graphiCS and narrative
information to explain the budget and' the major highlights. The goal of GFOA in developing this type of format
is to have a document that is more readily understandable and usable by the.general public.
Budget Preparation Procedures. ~'
Beginning in May of each year department heads start the preparation of their budget request for the next
calendar year. The budget process starts with the Finance Department providing budget preparation
work. sheets in an electronic format to all departments along with a budget'preparation manual to prepare their
draft proposed budgets for the upcoming year. Once the departments have completed the worksheets, they
are retUmed to the Finance Department electronically and in a printed, paper format that has been signed by
~the. appropriate department Or_divisi°n 'head, .The Final[ce .D_ep_a.~.e.p.'t t.h~n_:r_ev_!.e, ws_.'~_a.n_d_ .a_.ss_.em__b.!~...~!!.,p~f_~h~. ·
"~l~it~i iYitb th~' biJ~lg'~t doi~iJcn~nt.' Ttia"i:l~ft 'bu-dget"docament is then"returned to'each'department for'proofing
and final changes. The Finance Department then prepares a final proposed, budget for the City Manager's
review. The City Manager spends approximately one month reviewing the budget document and, together with
the Finance Director, meets with all division/department heads to review their budgets and proposed City
Manager changes. Once this process is coi-nplete, the City Manager submits his final budget modifications to
the Finance Department, which then prepares and assembles a final City Manager recommended budget with
graphics and SummarY Information to go.. along w!th the budget detail. Once.th!s is comP!eted.i.t is reviewed by
'division/departmerit heads and submitted to the City Council. The'Council reviews the budget with t'he City
Manager and Finance Director to prepai-e the prop..osed budget. By.September 1'5m a proposed budget and tax
levy is certified to Anoka County. By November 24"', the County sends a notice to each taxpayer indicati~ the
proposed pro,ptherty tax i~rease and the date of each tax district's budget hearing. Between November 29 and
December 20 , the Council holds a public hearing on the proposed budget. After the hearing, the Coancil
approves the proposed budget and next year's'proposed property tax levy, which is necessarY to finance the
approved budget. The City Treasurer then certifies the levy and the budget to Anoka County. The County
collects the property taxes on behalf of the City.. ·
Budget Organization
The City's format for the annual budget consists of three basic sections: Operating Budgets, Capital Budgets,
and Debt Service Budgets. Each of the ·budgetarY sections is comprised of funds. A .~nd is. defined as an
independent fiscal and accounting entity with a self-balancing set of accounts and resources, that are dediCated
for a specific purpose. The revenue and expenditure accounts for each fund are listed within each budget
section. Expenditure accounts within the funds that comprise the Operating .Budget are grouped by functional
areas of the City. This is a significant improvement since, for example, all pollce functions, whether they are
grant funds, general funds, or other areas, are grouped together so that when the City Council or citizens
review the police section of the budget, they can see the total Police Depari]'nent expenditures. This same
theorY holds true for Administration, Finance, Public Works, Recreation, Community Development, and Fire.
Under the new format, everything is grouped by functional area, with a'SummarY by fund. Within each of these
functional areas, budgets and expenditures are classified by five major categories: Personal Services,
Supplies, Other Services & Charges, Capital Outlay, and Contingencies & Transfers.
Personal Services: Accounts for all costs for employees of the City, including salaries, over-time, PERA
and FICA contributions, workers' comp, hosp!taliz~ "1 and other benefits.
Supplies: Includes all consumable items such as office, computer, janitorial, and program supplies. Also
included are minor office equipment, uniforms, protective clothing, library materials, vehicle parts, gas, oil
and lubdcants,.and cost of goods purchased for.resale, including the Metropolitan Council sewer charges,
water purchased Eom Minneapolis, aqd refuse/recycling charges for disposal.
Other Services & Charges: This is the catch-all for all items not InCluded in Personal Services, Supplies,
and Capital Outlay. It covers such services as liability insurance,, utility Services, repair and maintenance
costs, educational, traini.ng and conference costs, telephbne, postage, out of town and local travel
expense, advertising~, and all contra, cted seryices such as legal fees,` auditing fees, and other expert and
Capital Outlay: Covers all equipment, fumiture, and major improvements to buildings. Most.Individual
items or expenses need to exceed $1,000 each to fall Under this classificati°n.''Generally spealdng, if the
cost'is 'less than $1,000.per.item, it would fall under the SuPplies claSSification. "
Contingencies & TransferS: Covers conl~ngencies, which is a budget item covering unknown or
unexpected expenses in addition to 'transfers; which are amounts of money that are budgeted in one fund
to be transferred to another fund to cover, expenditures.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
PRINCIPAL CITY OFFICIALS
DECEMBER 2004
CITY COUNCIL
JULIENNE WYCKOFF, MAYOR
Te~:m expires 01.,03-2005
TAMMERA ERICSON, COUNCIL MEMBER BRUCE NAWROCKI,. COUNCIL MEMBER
Term expires 01-08-2007 Term expires 01-03-2005
. BRUCE KELZENBERG, COUNCIL MEMBER ...... ROBERT A..WILLIAMS,..COUNCIL MEMBER . .
Term expires 01-08-2007 Term expires 0.1-03-2005
CITY.MANAGERIAL STAFF
Employee Position Date Appointed
Walter Fehst.
M. Rebecca Loader
William Elrite
Linda Magee
Charles Thompson
Thomas Johnson
Robert Streetar
Keith Windschitl
Kevin Hansen
City'Manager"
Library Director
Finance Director/City Clerk
Assistant to the City Manager,
Fire Chief
Police Chief
Community Development Director
Recreation Director
City Engineer/Public Works Director
July 8, 1996
July 31, 1978
September 28, 1981
October 18, 1982
November 9, 1999
October 23, 1995
May 28, 2002
August 4, 1997
December 1, 1997
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CITY OF COLUMBIA HEIGHTS
GEOGRAPHICAL LOCATION
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CITY OF COLUMBIA HEIGHTS
2005 BUDGET MESSAeE
The budget message and document have been put together to comply with the City Charter and
state statute requirements for providing budget information and adopting a proposed budget and
a proposed tax levy. Under state statutes the City of Columbia Heights must adopt a proposed
budget and a proposed tax levy and certify it to the County Auditor's office prior to September 15.
The City then has until December 28 to adopt and certify a final budget and levy to the County
Auditor's office. The final levy can be less than the propoSed levy but it cannot be greater than
the proposed levy. Based on this, staff traditionally recommends establishing a proposed levy
that is adequate to cover budgetary needs with the understanding that as the budget process is
finalized, the City Council has the opportunity to reduce the final property tax levy.
Budget Format
The City of Columbia Heights budget is prepared and distributed .in a, summary format that
includes useful narrative information highlighting department activities, objectives, and budget
summary. This format is designed to provide the user of the budget with a more descriptive
narrative explaining the highlights of the budget. Under this format the budget is broken down
into ten functional areas and is prepared with a summary for each of these areas along with a
~.-detailed budget workbook for.the City CounCil to.utilize-during their.budget review. . The summary ~
budget bOok is then again' summarized in a public document that is used for the City's public
budget adoption meeting and for any required Truth in Taxation hearings. The budget message
follows the format of the overall budget, and provides a narrative section summarizing each of the
functional areas along with overall summary information regarding the budget document, the total
budget, property taxes, and other revenue sources.
Budget Overview
Budget Highlights
The budget has followed a steady downward trend and has not kept up with inflation for several
years due to levy limits. With the imposition of. levy limits, and no significant new revenue
sources, it has been difficult for the City of Columbia Heights to maintain cost of living increases
in the budget and impossible to increase the budget to provide expanded services to residents.
This situation worsened in 2003 when the state reduced state aid by $696,700. This situation
continued With the 2004 budget. In 2004 the state reduced aid to the City by $1,048,796 and
allowed the City to only.make up 60% of this .redUCtion or approximately $629,296 in a'~property
taX increaSe. For the 2005 budget the City Will lose an additional $544,726 in local government
aid (LGA), which the City Manager' has proposed to make up through a property tax 'levy
increase. Looking to the future, .the .City is also scheduled to lose an additional $338,380 in LGA
for the budget year of 2006;~ This will bring our total annual reduction in LGA to $1,931,902. The
bottom line of this is that the 2004 budget was significantly reduCed and 'the City Manager has
recommended that we "hold-the-line" on that budget with no inCreases for inflatiOn in 2005 or
2006. Although a portion of the aid lost has been made Up through a Property tax levy, the actual
budget has seen a reduction and no inflationary increase for three years. The following charts
reflect this reduction in LGA and the effect of the "hold.the-line" budget.
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As mentioned above, the state legislature greatly reduced state aid to the City of Columbia
Heights in 2002. The following chart reflects what the City received in state aid for the years
2001 through 2004 and includes the projection for 2005 and 2006.
2001 200'~' ..... 2003 2003 2004 2005 2006
Adopted Adopted Adopted Revised Adopted Proposed Projected
Budget Bu.d_get Budget Budget Budget Budget Budget
HACA 1,004,368 0 0 0 0 0 0
LGA 2,385,618 2,589,420 2,651,999 1,955,299 1,603,203 1,058,477 720,097
Total 3,389,986 2,589,420 2,651,999 1,955,299 1,603,203 1,058,477 720,097
Change from Prior Year 60,835 (800,566) 62,579 (696,700) (352,096) (544,730) (338,380)
Following the guidelines established by the state legislature and govemor, the City of Columbia
Heights has passed a significant amount of the aid reductions on to residents in the form of a
proiSe'rty tax levy increase. It should be noted that although the City and County had property tax
levy increases as a result of state legislation in 2002, in that year there was. a large offset to this
because the state drastically increaSed aid to schOol districts and the .ievy reduction ,by school
distriCts was greater than the levy increase from 'the City and CoUnty. Then,' for both the Years
2003' and 2004, the City levy increase was less than the .state LGA reduction the City received;
2005 is the first year where the City is actUally proposing to make up the entire state LGA
recommended budget. This..does not include the City CoUncil's cost of living increase to the
proposed. 2005 levy.
PROPERTY TAXES, 2003 - 2007
Property Taxes 2003 2004 2005' 2006 2007
Adoptp_d. Adopted Proposed Proposed Proposed
Library 433,585 .433,585 433,585 433,585 433,585
EDA 140,569 84,965 84,965 84,965 84,965
General Fund 4,243,830 4,299,434 4,928,710 5;473,436 5,811,816
Lost LGA Levy Increase 629,276 544,726 338,380 0
Cost of Living Levy Increase 268,466'
Total Levy 4,817,984 5,447,260 5,991,986 6,330,366 6,598,832
Levy Increase from Prior '(6,146) 629,276 544,726 338,380 268,466
Year ~
The final factor in the property tax formula is the state legislature's restrUcturing of class' rate
percentages for real Property taxes payable in 1997 and for future years. The class rate changes
made during this period, of time had a major effect on residential property, as there was a
considerable shift in tax capacity value from commercial-industrial and residential non-homestead
to residential homestead property. As shown in the 'following table, residential homestead
property shows no change in class rate for the first $72,000 of value. There is a slight decrease
in class rate for higher priced homes. However, there was a significant decrease in class rate for
commercial-industrial property and residential non-homestead property. The result of this is that
although there was a small reduCtion for residential property, there was a far greater reduction for
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non-residential property that, in effect, shifts a significant amount of the property tax' payment to
residential non-homestead property from other propedies.
CLASS RATE PERCENTAGES BY REAL PROPERTY TYPE
TAXES PAYABLE 1997 THROUGH 2005
Real Property Payable !Payable Payable PaYable Payable Payable Payable
Description t997 '1998. t999 2000 and 2002 2003 2004and
Class Class Class 2001 · Class Class 2005
Rate Rate Rate Class Rate Rate Rate Class Rate
Residential homestead
First $72,000 1.00%
Over $72,000 2.00%
First $75,000 1.00% 1.00%
Over $75,000 1.85% 1.70%
First $76,000 ' 1.00% 1.00% 1.00% 1.00%
$76,000 -'$500,000 1.65% 1.00% 1.00% 1.00%
Over $500,000 1.25% 1.25% 1.25%
Commercial-industrial
and public utility . .
First $100,000 3.00%
Over $100,000 4.60%
First $150,000 2.70% 2.45% 2.40% 1.50% 1.50% 1.50%
· .Over $150,000 ........ 4.00% 3.50% 3,.40% 2.00% 2.00% 2.00%
.unit
First $72,000 2.30% 2.10% 1.70%
Over $72,000 2.30% 2.10% 1.70%
First $75,000
Over $75,000
First $76,000 1.65% 1.50% 1.25% 1.25%
$76,000 - $500,000 1.65% 1.50% 1.25% 1.25%
Over $500,000 . !..~.65% 1.50% 1.25% 1.25%
Residential non-homestead, 2:3
units and undeveloped land 2.30% ............ 2.10% 1.70% 1.65% 1.50% 1.25% 1.25%
Residential non-homestead r
4 or more units 3.40% 2.90% 2.50% 2.40% 1.80% 1.50% 1.25%
Low Income .. 1.00% 0.90% .. 1.00% 1.25%
Economic Environment
As indicated in the Moody's Municipal Credit Rating for the City of Columbia Heights, our finances
remain' satisfactory with reasonable reserves. However, Moody's did state that the General Fund
reserve of 40% of the General Fund expenditures was adequate, but as a rating agency they
would prefer to see a 50% level. As a result of.this review, by Moody's, the City has retained an
A1 bond rating. In this rating review Moody, s also commended the City Manager for the foresight
to look at a three-year budget process rather than the traditional one-year budget plan.
In general, the City's revenue structure is somewhat vulnerable to economic pressure as for 2005
the City will still be receiving $1,058,477 in LGA. This is slated to decrease to $720,097 in 2006.
However, as the state's financial condition continues to worsen there is always the potential that
this amount of aid could be reduced further. The City still maintains a cash flow fund balance
equal to 45% of the general operating fund budget. This is necessary as the City does not
receive any significant revenue from state aid or property taxes in the first six months of the year.
Without this fund balance it would be necessary for the City to borrow money to operate with
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during the first six months of the year. The City's primary source of increased revenue is through
property tax levies. Over the past several years the City Council has maintained a very
conservative profile by increasing property taxes by minimal percentages. The only exception to
this has been the decision to increase property taxes to make up for a portion of the lost state aid.
To maintain the quality of services provided to the residents of Columbia Heights, it will be
necessary to look at more aggressive increases in the property tax levy.
Significant Highlights on Expenditures
'Hold- the-Line' Budgets
For the 2005 budget preparation the City Manager instructed all division and department heads to
prepare a ~hold-the-line" budget. Thi~ necessitated absorbing all inflation for 2005 into the
current budget allocation. 'The most noteworthY portion of this was in the area of Personnel.
When the 2004 budget was completed union contracts had not been settled. Subsequently, the
2004 budget did not include 'funds for cost of living increases. In 2004 the City Council finalized
collective bargaining agreements and granted employees a 2% pay increase effective ~July 1,
2004. In addition to this they granted a 2% pay increase in salaries for 2005. This equated to a
4% pay increase adjustment for the 2005 budget. As personnel is a major'cost factor in the City's
budget, even a small pay increase has a major effect on budgets.
The followingchart, reflects 15_posit_ioas jn .the .G..ity th_a.t..w~_r_e .e_.ith_e.r._e!!__mina~t~d.fr_o .m_. th~ budget or
left. vacant in 2004. ................
POSITION
Yes No
Accounting Clerk H-Assessing 1 1
Administration Clerk 0.75 0~75
Police Officer 4 2 2
CommUnitY ServiCe OffiCer 2
Public Works Clerical 1 1
Maintenance Worker. ': 1 1
Maintenance IH-Utilities 1 1
* Secretary II Permits/Licenses 0.75 0.75
** Recreation Coordinator 1 1
*** Building Official. 0.5 0.5
Firefighter 1 1 · 0
Accountant 1 1
TOTAL 15.00 6.00 9.00
* Full-time position filledat 5A time; half-time position not filled.
** Seasonal was hired for summers of 2003 and 2004.
This was funded through the 21st Century Grant.
***Building Inspector was reduced to a 20 hr a week contract position.
As you can see from this chart, of the 15 vacant positions, nine were actually deleted from the
budget while six remained in the budget but were not filled. Of these six unfilled positions in
2004, three of them have aCtually been removed from the 2005 budget. Those removed from the
2005 budget are one police officer, one public works maintenance III position, and one
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accountant. This left one police officer and one flrefighter in the 2005 budget and it is anticipated
that these positions will be filled in 2005. Staff is also recommending that the City Council add
back one'police officer and a fulltime building official for the final adopted 2005 budget.
The following chart shows the tax-supported funds budget for 2003, the reductions to the 2004
and the City Manager's proposed 2005 budgets along with the City Manager's recommendations
. or budget projections for 2006 and 2007. It also reflects the actual adopted 2005 budget.
..Total Tax Supported Budgets General
Fund, Library Fund, EDAFund
~o, ooo,ooo ........ . ......
9,500,000
.
9,000,000 ~ ,=~, .~
7,000,000 -~
,ooo,ooo
As you can see from the above chart, the 2004 budget decreased by $770,928 from 2003 and we
are "holding-the-line" and keeping the budget at this same level for 2005 and 2006 with a 3%
increase for 2007 that amounts to $268,466. The net result of this is that the 2007 budget will still
be $502,462 less than the adopted 2003 budget. This in itself is noteworthy. However, when you
take into consideration that all pay increases and other inflationary factors have been absorbed
into this budgeting level, all managers should be complimented for their efforts in holding the line
on expenses and still providing a high level of service to residents.
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Conclusion
The above narrative should provide an overview of the most salient changes and assumptions
included in the budget. The budget for 2004 went way beyond a "hold-the-line" budget. It made
significant reductions to all functional areas. Staff has maintained the same budget level for 2005
and is projecting to also maintain this level for 2006. Even with this major reduction of
expenditures, it was necessary to implement a 13% increase in the certified levy for 2004 to make
up 60% of the state aid reductions to the City. This levy increase equated to approximately a
21% increase in City property taxes for 2004. In 2005 the City Manager recommended a
proposed levy that would only make up for the loss in LGA. The City Council increased this
proposed levy by $250,000 for cost of living. This equated to a levy increase for 2005 of 14.6%
or an increase in City 'property taxes of 21%. Although 'these property tax increases are
considerable, they still do not make up for the full amount of lost aid in 2004 and 2005. This has
necessitated significant budget and staff reductions.
Staff Recommendation at the Truth in 'Taxation Hearing
At the Truth in Taxation hearing on December 6, 2004 staff Will be making recommendations to
the City Council to add back a fulltime police officer at a cost of $58,252, to add back $4,410 to
the library to reinstate the summer reading program and make up for cuts in supplies and
periodicals, .and to add $32,760_ for increased_health insurance costs_..__~The_r.e_. _also will..be a
recommendation to-add.-$19~375 to. Community-DevelOpment to upgrade the City Planner
position and re-hire a fulltime building inspector. Other changes include retuming the Special
Projects CoOrdinatOr' position to fulltime, $20,454, and decreasing the Royalty-Float budget by
$7,000. In addition to theSe add-backs there is a recommendation.for, a cut of $13,500 in the
Mayor-Council budget for the reduction of travel, training and contingencies. The net result of
these adds and cUts is a net increase to the City Manager's proposed..budget of $114,751.
However, the bright side to this is that the 'proposed tax levy adopted by the City Council on
September 6, 2004 included $250,000 for cost of living increases. As staff has absorbed the Cost
of living increases in the budget and is only recommending a $95,697 add-back, the net result is
that the proposed levy can be reduced by $154,303. This will result in a property tax savings
from the Truth in Taxation notices that were mailed to all residents.
Budget Adoptloh
At the December 13, 2004 City Council meeting the City Council adopted the levy and budget for
2005 in the amount of $6,102,537. This amount was $110,551 higher than the City Manager's
recommended levy. The $110,551 covers 'the council add-backs to tax-supported funds that
were proposed and discussed at the Truth in Taxation hearing. ~.
-!2-
Changes in Tax Levy
2002 - 2005
6,000,000
5
4,000
3,000,000
2~
0
I[] General Fund
[] Library Fund
n~EDA
' :2002'
4,095,527
591,588
137,015
2003
4,243,830
433,585'
140,569
2004
4,928,710
433,585
84,965
2005
5,578,737
438,835
84,965
-13-
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-14-
City of Columbia Heights, Minnesota
TAX LEVIES PAYABLE 2002 - 2005
2002 2003 2004 2005
Adopted Adopted Adopted Proposed
General Fund 4,095,527 4,243,830 4,928,710 5,578,737
Library 591,588 433,585 433,585 438,835
EDA 137,015 140,569 84,965 84,965
Total Levy 4,824,130 4,817,984 5,447,260 6,102,537
MARKET VALUE (PAYABLE 2004) 63,300
MARKET VALUE (PAYABLE 2005) 74,400
County City School Other Total
2003 Taxes 128 160 137 19 ~.
2004 Taxes 139 193 152 19 503
2005 Proposed Taxes 152 228 167 20 567
Amount of Increase 2004/2005 13 35 15 I 64
~MARKET VALUE (PAYABLE 2004) ...... 103,700 - ·
MARKET ~7ALUE (PAYABLE 2005) ......... . ......... 119,300
County . City School Other Total
2003 Taxes 236 297 239 37 809
2004 Taxes 270 375 '277 36 958
2005 Proposed Taxes 310 464 307 40 1,121
Amount of Increase 2004/2005 40 89 30 4 163
MARKET VALUE (PAYABLE 2004) 139,900
MARKET VALUE (PAYABLE 2005) 160,800
County City School Other Total
2003 Taxes 362 456 348 55 1,221
2004 Taxes 405 563 400 55 1,423
2005 Proposed Taxes 458 686 439 59 1,642
Amount of Increase 2004/2005 53 123 39 4 .219
MARKET VALUE (PAYABLE 2004) 172,700
MARKET VALUE (PAYABLE 2005) 195,700
County City School Other Total
2003 Taxes 477 600 447 89 1,613
2004 Taxes 528 734 513 90 1,865
2005 Proposed Taxes 583 873 550 104 2,110
Amount of Increase 2004/2005 .55 139 37 14 245
MARKET VALUE (PAYABLE 2004) 208,700
MARKET VALUE (PAYABLE 2005) 240,000
County City School Other Total
2003 Taxes 601 757 554 92 2,004
2004 Taxes 661 919 635 89 2,304
2005 Proposed Taxes 740 1,108 690 96 2,634
Amount of Increase 2004/2005 79 189 55 7 330
-15-
........ ' ........... ~l~i~'page inten't~onally .~eft blank-
-16-
Cumulative LGA .Lost
[] Certified LGA [] LGA Lost
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
2003 2003 2004 2005 2006
-17-
-18-
7,500,000
LGA and Tax Levy History
J[] LGA [] Tax Levy
6,500,000,
5,500,000
4,500,000
3,500,000
2,500,000
1,500,000
500,000
.2003
'2004
2005
2003 2004 2005
I 2,651,999 1,603,203 1,058,473
4,817,984 5,447,260 6,102,537
Total 7,469,983 7,050,463 7,161,010
-icj-
-20-
Total Tax SupPorted Budgets
General Fund, Library Fund, EDA Fund
10,000,000
9,500,000
9,000,000
8,500,000
8,0~0',0~0
7,500,000
7,000,000
6,500,000
6,000,000
5,500,000
o ~ o
C~
C~I
-21-
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-22-
WHERE YOUR PROPERTY TAXES GO
Payable 2004
County
30%
Miscellaneous
7%
city
School
21%
WHERE YOUR PROPERTY TAXES GO
Payable 2005
County
29%
Miscellaneous
7%
City
School
19%
-23-
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CITY OF COLUMBIA HEIGHTS
SUMMARY OF PERSONNEL BY DEPARTMENT
BUDGETED FULL-TIME PERMANENT EMPLOYEES
Adopted Adopted Adopted Adopted
2002 2003 2004 2005
Administration
Community DeVelopment
Finance
Fire
Information Systems
Library
Liquor
Police
Pdbli(~ WOrks
Recreation
6
6
7
8
2
5
8
35
32
6
5
5
8
9
2
5
8
· -34
...... 32
6
5
4
8
9
2
5
8
31
'31
5
5
6
8
9
2
5
9
31
29'
5
Total
115
114
108
109
-25-
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RESOLUTION 2004 - 84
RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2005, SETTING THE CITY LEVY, AND
APPROVING THE HRA LEVY.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: that the following is hereby adopted by the City of Columbia Heights.
Section A. The budget for the City of Columbia Heights for the year 2005 is hereby approved and adopted with
appropriations for each of the funds listed below.
General Fund
Community Development Fund
Economic Development Fund
State Aid
Cable Television
Library
DARE Project
Infrastructure
Capital Improvement
Capital Equipment Replacement Funds
Construction Funds
Central Garage Fund
Liquor Operating
Liquor Capital/Non-Operating
Water Utility Fund
Sewer Utility Fund ·
Refuse Fund
Storm Sewer Fund
Data Processing
Debt Service Fund
Total Expense Including Interfund Transfers
Expense
8,318,543
536,795
246,332
163,984
200,643
636,521
5,375
162,560
499,472
394,598
643,000
493, 818
6,987,480
6,210,747
1,951,379
1,422,.t16
1,540,225
336,037
269,571
2,537,607
33,556,803
Section B. The estimated gross revenue to fund the bUdget of the City of Columbia Heights for all funds, including
general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2005:
General Fund
Community Development Fund
Economic Development Fund
State Aid
Cable Television
Library
DARE Project
Infrastructure
Capital Improvements
Capital Equipment Replacement Funds
Construction Funds
Central Garage Fund
Liquor Operating
Liquor Capital/Non-Operating
Water Utility Fund
Sewer Utility Fund
Refuse Fund
Storm Sewer FUnd
Data Processing
Debt Service Fund
Total Revenue Including Interfund Tram,- 2 7-
Revenue
8,318,543
536,795
246,332
163,984
200,643
636,521
5,375
162,560
499,472
394,598
643,000
493,818
6,987,480
6,210,747
1,951,379
1,422,116
1,540,225
336,037
269,571
2,537,607
33,556,803
RESOLUTION 2004 - 84
RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2005, SETTING THE CITY LEVY, AND
APPROVING THE HRA LEVY.
Section C. The following sums of money are levied for the current year, collectable in 2005, upon the taxable
property in said City of Columbia Heights, for the following purposes:
20O5
Levy
Geneml Fund Levy
5,578,737
Library Levy 438,835
EDA Fund Levy 84,965
Total 6,102,537
Section D. The City Council of the City of-Columbia Heights hereby approves the Housing and Redevelopment
Authority Tax Levy for the fiscal year 2005 in the amount of $161,366, or maximum allowable by statute if less than
$161,366.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, couNTy OF ANOKA,
MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the year 2005 that is
higher than the tax rate calculated for the city for taxes levied in 2003, collectable in 2004.
BE IT FURTHER RESOLVED: That the city has adequate fund balances and reserves to pay all 2005 General
Obligation (Non TIF) Bond principal and interest payments and the county auditor is authorized to cancel all General
Obligation (Non TIF) Bond Levies for taxes payable in 2005.
The City Clerk is hereby instruCted to transmit a certified copy of this resolution to the County Auditor of Anoka
County, Minnesota.
Approved this 13th day of December, 2004.
Offered By;.
Seconded By:.
Roll Call:
Wyckoff
Kelzenberg
Ayes: Wyckoff. Kelzenberg, Ericson
Nays: Williams. Nawrocki
Mayor Julienne Wyckoff
Patricia Muscovitz, Deputy City Clerk, CMC
-28-
All Budgetary Funds
ExPenditures By Functional Area
2005 Budget
Recreation
$625,140
Public Works
Other
$5,629,804
Public Works
General Fund
$1,91M,587
Police
$2,678,647
Administration
$885,637
Debt Service
$2,537,607
CommUnity
...... Devei6pment
$783,127
Finance
$1,160,774
FJre
$1,052,671
General
Government
$2,346,529
Liquor
$1,319,480
Library
$636,521
-29-
-:30-
$3,185,350
Transfers In &
Non Revenue
Receipts
$75,000
Allocations
All Budgetary Funds
Revenue by Source
2005 Budget
$1,635,800
Net Sales
Liquor
$6,102,537
Taxes
$941,566 '
Debt Service
Funds & 'HRA
$4,790,133
Sales & Related
Charges
$318,800
~LicenseS &
Permits
$1,036,118
Miscellaneous
$135,000
Fines & Forfeits
~_ $1,776,459
Intergovernmental
· Revenue
$428,998
Charges for
Services
-31-
~Tliis page' in{ent/-~nally left blank~:
Sources of General Fund,
Library Fund and EDA Revenue
2005 Budget
Other Transfers
$559,626 $476,188
Charge for
Services
$428,998
Inter-
governmental
'$1,486,659
Taxes
$6,263,903
-33-
-34-
General Fund, Library,. and EDA
Expenditures by Classification
2005 Budget
Capital Outlay
0.48% . ~
Other ServiCes
& Charges
18.83%
Supplies
5.66%
Contingencies.
& Transfers
7.49%
Personal
Services
67.54%
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-37'-
· - -This page intentionally left blank- .'
ADMINISTRATION
City of Columbia Heights
City Council
.Charter. CommissiOn ............
Economic Development Authority . Planning & Zoning Commission
Human serVices Commission Police & Fire Civil Service Commission
Library Board Telecommunications Commission
Merit Commission Traffic Commission
Legal
I
Deputy City Clerk/
Council Secretary
Police
I
Fire
Administrative
Secretary
City Manager
I
Public Works
I Recreation
-39-
Assistant to the City
Manager / Human
Resources Director
I
Special Projects
Coordinator
I
Community
Development
·-This page intentionally left blank-
-40-
ADMINISTRATION
EXPENDITURE SUMMARY
1,000,000
800,000,
600,000-
400
200,000
'0
2002 2003
2OO4
2005
[] Personal Services
[] Other Services & Charges
[] Contingencies & Transfers
[] Supplies
· Capital Outlay
-41-
.This page intentionally left blank-
-42-
City of Columbia Heights, Minnesota
Budget 2005
AdminiStration Revenue
Mayor-Council City Manager
Assessing
Legal
Services
101 101 101 101
31010
31014
33401
33405
33406
33409
34! 07
35101
36210
36219
39207
39212
39214
39215
39216
39217
39218
Total Revenue
Revenue
Current Ad Valorem
,au'ea-Wide Taxes
Local Government Aid
PEP, A Increase Aid
Exi.sting Low Income Housing Aid
New Cons Low Income HSG Aid
Speciai Assessment Searches
Court Fines
Interest on Investments
Change in Fair Value
Admin Overhead-Comm.. Dev.
130,191 183,573 73,486 94,888
28,797 40,606 16,255 20,989
25,885 36,504 14,613 18,869
598 844 338 436
228 321 129 166
399 563 225 291
0 0 200 0
0 0 0 50,000
4,275 6,02g 2,413 3,116
(2,137) ' (3,014) (1,206) (1,558)
0 6,054 0 0
Administration'O~efhead-Cable TV
Administratipn Overhead-Liquor Fund
Administration Overhead-Water Fund
Administration Overhead-Sewer Fund
Administm'tion Overhead-Refuse Fund
Administration Overhead-Recycling
................ :'1 ;5~1'3 ....................... 0 ....................... 0 ........
59, .448 0 0
3,783 0 0
3,783 0 0
3,783 0 0
31,751 0 0
31,751 0 0 .
188,236 407,292 '106,453 187,197
Expenses
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
104,364 366,685 0
3,300 "4,163 913
68,117 35,095 105,000
0 0 0
11,500 0 0
0
0
186,500
0
· 0
t87,28t 405,943 105,9t3 186,500
Summary
Total Revenue
Total Expenses
Changeto Fund Balance
188,236
187,281
407,292 106,453 187,197
405,943 105,913 186,500
955 1,349 " 540 697
-43-
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-44 -
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101 Department: Mayor-Council 101-41t10
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actual Actual Adopted ,~dopted · of Chan,qe
Personal Services 123,770 123,348 110,526 104,364 (6,162)
Supplies 893 783 2,050 3,300 1,250
Other Services & Charges 73,837 74,590 73,046 68,117 (4,929)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 255 723 15,500 11,500 (4,000)
198,755 . t9977.~ 201,122 187,281 (13,84t)
Activity Description
The City Council is the legislative branch of city government. The Council is responsible for
the establishment of policies and .t~e adoption of !oca! 0rdina!~ces. and.reso!uti0ns. They
.............. appoint the .~_ity Manager~ end.F)emb~...o..f..ven.'~US advisor/b.o, ar~s~nd ~orn~is_~i__o....ns.. Th~ ..........
;ouncil consists of a Mayor who is elected for a two-year term and four Council members, who
~re elected at large for staggered four-year terms.
Objectives for 2005
1. Promote the City in a positive way.
2. Conduct goal setting/team building retreat.
Budget Comments
The Mayor-Council budget decreased by $1,181 from 2004 to 2005.: Personal serVices
increased bY $2,498 due to wage and fringe benefit increaSes. Supplies increased by $1,250,
primarily due to $1,300 being budgeted for a new computer and monitor, offset by a $50
decrease to office supplies. Other Services and Charges decreased by $4,929, primarily due to
a $3,302 decrease in insurance and bonds, .a $982 decreese iQ subscriptions and
memberships, and a $600 decrease in commission and boards, offSet by minor increases and
decreases to other line items. Monies budgeted under Other Financing Uses remained the
same in 2005 as in 2004.
-45-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
Department: City Manager
10t-41320
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted,, of Chan,qe
325,295 337,908 352,295 366,685 14,390
5,145 5,112 4,025 4,163 138
32,801 16,672 36,467 35,095 (1,372)
0' 0 0 0 0
0 0 0 0 0
363,241 359,692 392,787 405,943 13,156
This department is responsible for the administration of all activities, functions, and programs
of the City in accordance with the policies and guidelines adopted by the City Council. Duties
of.the., depa .rtm~m !~c!u..de_pl~r~..lng, Org~o.i~g,.di.r. eqt!~g,. ~P~."Cqrg[~i~.i~g ,~.e....-°.pe~r..a_.tio!~.s.. of_ ~1! ....
departments,- with the exception of the Police Department. This department is responsible for
)ersonnel, labor relations, and employee relations functions of the City.
Objectives for 2005
1. Improve two-way communications with the public.
2. Implement Phase 2 of CityView Human Resources Module.
Budget Comments
The CitY Manager budget decreased by $8,978 from 2004 to 2005. Personal Services
decreased by $7,744, due to a reduction of the Special Projects Coordinator from full-time to
three quarters time, offset by wage and fdnge benefit increases. Supplies increased by $138,
due to an increase of $588 to computer equipment for CityView annual support (1 license),
offset by minor decreases to other line items. Other Services and Charges decreased by
$1,372, primarily due to .a decreaSe of $-1,025 fOr~teiePhOne~and~teiegraPh and~a $500
decrease to expert and professional services, offset by minor increases to other line items.
-&6-
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Assessing
101-41550
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan,qe
14,415 0 0 0 0
34 .0 0 913 913
95,822 92,113 101,000 105,000 4,000
0 0 0 0 0
0 0 0 0 0
110,271 92,113 101,000 t05,9J3 4,9t3
IThe Assessing Department provides tax and homestead information, and processes
homestead applications. Through a joint powers agreement with Anoka County, the County
~provides .fpr. me ~s~e~s~.rn~.n....t q[ p_r..o.p~.rty! ..n.~_C.o!qm~ia ~@!g~.t_s. ~....~he City contracted with the
County for special assessment billing services b.egin~ing in 200~ ..........
Objectives for 2005
1. Research feasibility of public Web access to special assessment information.
2. Fully implement CityView Assessment Module.
Budget Comments
The Assessing budget increased by $4,913 from 2004 to 2005. Computer equipment
increased by $913, for CityView annual support (1 license). Expert and Professional Services
increased by $4,000 to account for projected increases for contracted property appraising
services and special assessment billing services through Anoka County.
-47-
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Legal Services 101-41610
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actual Actual Adopted. Adopted of Chan.qe
0 0 0 0 0
0 0 0 0 0
169,498 168,003 187,690 186,500 (1,190)
0 0 0 0 0
O. 0 0 0 0
169,498 168,003 187,690 186,500 (1,190)
The Legal Services Department handles all civil lawsuits and prosecution for the City. These
services are cUrrently contracted under retainer with the law firm of Bama, Guzy, and Steffen,
Ltd' '~'j'his dePa~nt also budgets fo~.°utside lab0r attomey services..~
Objectives for 2005
1. Assess ahd evaluate provision of proseCution services.
Budget Comments
The Legal Services budget decreased by $1,190 from 2004 to 2005. The decrease was due to
no mOnies being charged to this budget for insurance and bonds.
-48-
COMMUNITY DEVELOPMENT
City of Columbia Heights
Community Development
Director
Secretary
Building
Official
Community Development
Assis_tant ........
Planner
PT Permit/License
Clerk
-49-
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-50-
COMMUNITY DEVELOPMENT
EXPENDITURE SUMMARY
800,000
600,000.
400,000
200,000
2002 2003 2004 2005
Personal Services
[] Other Services and Charges
[] Contingencies & Transfers
[] Supplies
· Capital Outlay
-51-
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-52-
City of Columbia Heights, Minnesota
Budget 2005
Community Development Revenue
Community
Development
201
EDA
204
31010
31011
33160
34114
36210
36220
36225
36290
39203
3923O
Revenue
Current Ad Valorem
HRA Current Ad Valorem
Federal Grant
Excess Utilities
Interest on Investments
General Government Rents
Non-Dwelling Rents
· Other Miscellaneous Revenue
Transfer In-General Fund
Transfer In-
........... Total RevenUe .........................
Expenses
Pemonal Services
'Supplies
Other Services and Charges
Capital OutlaY
Contingencies & Transfers
Total Expenses
0
0
0
293;630
223,791
....................... :: ........ : 517,421
0 84,965
0 161,366
0 0
0 0
0 0
0
0
0
0
0
:._.. ::...~. 246,331
383,454 0
13,700 0
116,300 0
0 0
'23,341 246,332
536,795 246,332
517,421 246,331
536,795 246,332
(19,374) (1)
Summary
Total Revenue
Total Expenses
Change to Fund Balance
-53-
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IFund: 201
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Protective Services
201-42400
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan,qe
154,578 123,680 149,287 '229,816 80,529
7,146 5,558 10,892 9,451 (1,441)
31,985 61,875 75,691 67,903 (7,788)
0 0 0 0 0
5,913 8,113 13,711 5,835 (7,876I
199,622 199,226 249,581 313,005 63,424
Protective Services include:
>Building permitting, plan review and inspection
.?._LiqUor,.c_O.n._tF..a_Ct_or, cigarette, misc. licensing
>Land use permitting and code enforcement
['he purpose of these services are to protect and promote the general health and safety of the
community. These activities fall under the purview of the Planning Commission and City
Council.
Objectives for 2005
Implement the Point of Sale program for the purpose of maintain and improving the quality of
the housing stock as well as improve the visual appearance of the neighborhoods.
Budget Comments
IAdded the Point of Sale Inspector position. This new position, funded entirely from fees, will
~also provide back-up bUilding inspection service which resultS in some inspections being
jprovided at a lower c, ost than inspections provided by the City of New Bdghton resulting in a
Isavings;
-55-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 20t
Department: Community Development Admin 201-46310
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan,qe
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
90,768 73,090 144,758 153,638 8,880
1,489 732 4,249 4,249 0
11,667 12,224 59,455 48,397 (11,058)
0 0 475 0 (475)
5,913 8,113 13,712 17,506 3,794
' 109,837 ' 94,159 222,649 223,790 '1,141
Activity Description
Community Development Services include:
>Redevelopment
>H~s_!ng rehabilitation and.rep!a~erne, n_t .. ............... ...... . . ........ i ..............
>Economic Development
These aCtivities fall ur~der the purview of the Economic Development Authority and City
Council. ·
Objectives for 2005
Continue with the redevelopment of the:
>Industrial Park
>Kmart site
>37th and Stinson site
>39th and Central site
>NEI site,
Continue to maintain and improve the quality of the housing stock by:.
>Funding the Housing Resource Center
>Funding the Home Rehabilitation Rebate Program
>Funding.the bli~lhted housin~l replacement program
Budget Comments
-50-
IFund: 204
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Depart. ment: Economic Development Auth
204-46314
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted, of Chan,qe
53,107 77,659 0 0 0
3,882 1,030 0 0 0
36,182 16,874 0 0 0
1,550 20,000 0 0 0
107,884 11,454 222,648 246,332 23,684
202,605 127,017 222,648 246,332 23,684
Objectives for 2005
Budget Comments
-57-
~-Thi~ page in[~ntionally left blank-
-58-
FINANCE DEPARTMENT
City of Columbia Heights
Finance
Director
Ass~!S~aDt'~]'naDc~"I-Director
I
I FT Finance J
Secretary II
Jj._. J.---:
I
..... IS .Director ...... J , I'iquor Operations !
I
!Assistant Liquor
I Operations
. Manager (6)
IS
Technician
ET Store J
Supervisor I
J PT Re~il Clerk I
I (27) I
I
Accounts
Payable
Clerk
ACcounting
Clerk II1:
Payroll
I
Accounting
Clerk I1:
Utility
I
Accounting
Clerk I:
Utility
I
Accounting
Clerk I1:
Liquor PT
Receptionist/
Swithboard
Operator
I
ReaderJ
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-60-
FINANCE
EXPENDITURE SUMMARY
1,200,000
1,000,000
800,000
600,000
400,000
200,000
'0
2002 2003
2004-
2OO5
[] Personal Services
[] Other Services and Charges
[] Contingencies & Transfers
[] Supplies
[] Capital Outlay
-61-
-62-
City of Columbia Heights, Minnesota
BUDGET 2005
Finance Revenue
Storm Cap Equip
Elections Finance Water Sewer Sewer IS Data Proc
I 101 101 601 602 604 720 437 I
Revenue
31010 Current Ad Valorem 129 234,567 0 0 0 0 0
31014 Area-Wide Taxes 28. 51,888 0 0 0 0 0
32182 Pet Licenses 0 1,100 0 0 0 0 0
33401 Local Government Aid 26 46,644 0 0 0 0 0
33405 PEP, A Increase Aid 0 1,079 0 0 0 0 0
33406 Existing Low Income Housing 0 411 0 0 0 0 0
33409 New Cons Low Income HSG ~ 0 721 0 0 0 0 0
36210 Interest on Investments 4 7,706 1,042 5,242 25 0 1,121
36211 Interest Current Value Credit 0 0 0 810 0 0 0
36219 Change in Fair Value (2) (3,854) 0 5 0 0 0
36290 Other Miscellaneous Revenue 0 0 0 5 0 0 0
37110 Interdepartmental Water Char 0 0 1,042 0 0 0 0
37150 Water Turn Off/On 0 0 486 0 0 0 0
37160 Penalties 0 0 2,084 0 0 0 0
37165 Water Connection Fee 0 0 1,111 0 0 0 0
37170 Repair Water Meters, Cards 0 0 .139 0 0 0 0
"37175' Cu~tomerS~i'gi~i~ ....................................... 0 ............. 0 .......... 17 ...................... 0 ............... 0
37180 sales MeterS/Remote Units O 0 347 0
37210 Sewer Sen/ice Charge 0 0 0 113,920
37211 Interdepartmental Sewer Char 0 0 0 1,144
37250 SAC Charge Refund 0 0 0 715
37410 Storm Sewer Service Charge 0 0 0 0 3,532
39203 Transfer In-General Fund 0. 0 0 0
39207 Admin Overhead-Comm. Dev. 0 17,287 0 0
39208 ' Transfer In-Cable TV 0 0 0 0
39210 Administration Overhead-Libr; 0 9,301 0 0
39214 Administration Overhead-Liqu, 0 33,011 0 0
39215 Administration Overhead-Wat~ 0 74,072 0 0
39216 Administration Overhead-Sew 0 74,072 0 0
39217 Administration Overhead-Reft. 0 34,741 0 0
39218 Administration Overhead-Rec! 0 34,741 0 0
39219 Transfer In-Liquor Fund 0 0 0 0
39221 Transfer In-Sewer Fund 0 0 0 0
39222 Transfer In-Water Fund 0 0 0 0
39223 Transfer In-Garage Fund 0 0 0 0
39225 Transfer In-Refuse 0 0 0 0
Total Revenue
Expenses '
Personal Services 0 536,140 0 0 0
Supplies 0 11,285 3,900 3,900 0
Other Services and Charges 185 58,333 8,775 8,775 4,200
Capital Outlay 0 10,000 10,000 10,000 0
Contingencies & Transfers 0 0 112,855 112,855 0
Total Expenses
Summary
Total Revenue
Total Expenses
Change to Fund Balance
0 0
0 0
0 0
0 0
0
0 35,000
0 0
0 35,000
0 0
0 0
0 0
0 0
0 0
0 0
0 35,000
0 35,0OO
0 35,000
0 25,000
0 35,000.
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
185 617,486 t38,044 121,841 3,557 235,000 t,121
159,369 0
15,850 0
51,427 0
39,925 0
3,000 0
185 615,758 135,530 135,530 4,200 269,571 0
185 617,486 138,044 121,841 3,557 235,000 1,121
185 615,758 135,530 135,530 4,200 269,571 0
0 1,728 2,514 (13,689) (643) (34,571) 1,121
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-64-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
Department: Finance
101-41510
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan,qe
528,097 552,146 532,177 536,140 3,963
15,443 11,404 11,285 11,285 0
39,919 39,817 61,456 58,333 (3,123)
0 0 10,000 10,000 0
0 0 0 0 0
583,459 603,367 614,918 615,758 840
The purpose of the Finance Department is to account for all financial operations of the City
andt0 .rePort on those ~operetions;. The Finance Department.is .resP0n. sible, for budgeti.ng,
financial reporting, accounts payable and receivable, payroll, utility billing, purch.asing, liquor
operations, .and data processing within the City.
Objectives for 2005
One of the Finance Department's main objectives for2004, was to complete the
implementation of GASB 34: Basic Financial Statements and Management's Discussion and
Analysis for State and Local Govemments. During 2005,. Finance will continue to further
enhance policies and procedures for GASB 34, purchasing, capital assets and infrastructure
to streamline the time involved and to p~ovide for better use of City funds.
Budget Comments
The total 2005 proposed Finance Department Budget remained the same as the 2004
adopted Budget. An increase of $8,340 in the line item for the employer's, share of insurence
was offset by decreases in wage costs and maintenance costs.
-65-
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Elections
101-41410 '1
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actua! Actual Adopted Adopted. ' of Chan(~e
27,495 12 28,084 0 (28,084)
1,266 0 1,000 0 (1,000)
540 260 670 185 (485)
6,823 8,105 8,105 0 (8~105)
0 0 0 0 0
36,124 8,377 ' 37,859 185 (37,674).
This department conducts elections for the city, state and federal elections. Part-time
election judges are hired to work at the polling locations on election day.' .The balance of the
i~esponsibilifies for the eleCtioi~s is- that of the Finance Staff. There will not be a Primary or
federal election in 2005. -
Objectives for 2005
To' keep current on all election laws and regulations.
To recruit more election judges for future elections.
Budget Comments
The proPOsed budget for 2005 is "0". Them are no scheduled elections for the year 2005 as
we have fully converted to the even year election schedule. The Accu~vote machines are
fully paid for, therefore there will not be .any Capital Equipment expenditures in 2005.
-66-
IFund: 601
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Water Admin & General
601-49440
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Acti¥ity Description
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan,qe
0 0 0 0 0
1,408 2,811 2,000 3,900 1,900
7,018 7,454 10,079 8,775 (1,304)
0 0 0 10,000 10,000
119,366 122,9i4 123,022 112,855 (10,167)
127,792 133,179 135,101 135,530 429
The Administration Department of the Water Utility Fund accounts for 33.3% of the costs
associated with the utility billing process and one-half of the costs.asso~_iat_e.d ~ meter
reading. ~ The remaining costs fo[ utility billing are allocate;l_ to the Sewer Utility Fund -.33.3%
a~nd' ~heRefuSe UtilitY FUnd ~ 33.3%, end thei'~maining costs for the meter reading are
allocated to the Sewer Utility Fund. "'
Objectives for 2005
One of the Water Administration & General objectives for 2005 is to pursue alternative billing
methods, including postage and mail-stuffing systems for greater efficiency and cost savings.
Budget Comments
The proposed Water Administration & General Budget increased for 2005 by the net amount
of $429. New postage and mail handling equipment for utility billing required a $10,000 one-
time charge to capital outlay. Data processing costs to this budget decreased by $10,000 for
2005..Other line item increases, primarily in supplies, were offset by a decrease in Central
Garage charges budgeted for this department.. These changes reflect .actual costs in prior
yearn ............
-67-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
~Fund: 602 Department: Sewer Admin & General 602-49490 ,
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actual Actua.! Adopted.. _Adopted. of Chanae
Personal Services 0 0 0 0 0
Supplies 1,343 1,807 2,000 3,900 1,900
Other Services & Charges 8,946 9,006 12,440 8,775 (3,665)
Capital Outlay 0 0 0 10,000 10,000
Contingencies & Transfers 119,364 122,914 123,022 112,855 (10,167)_
129,653 133,727 137,462 135,530 (1,932)
Activity Description
The Administration Department of the Sewer Utility Fund accounts for 33.3% of the 'costs
associated with the utility billing process and one-half of ~.e..._c0s~ assq_ci .at_e_.d. ~ meter
reading. The remaining costs for utility billing are allocated to. the Water Utility Fund - 33.3%
~ind the Refuse Utility FUnd - 33.3%, and the remaining costs for the meter reading are
allocated to the'Water UtilitYFund.
Objectives for 2005
· One of the Sewer Administration & General objectives for 2005 is to pursue alte~-,ative billing
methods, including postage and mail-stuffing systems for greater efficiency and cost savings.
Budget Comments
The proposed Sewer Administration & General Budget decreased for 2005 by the net amount
of $1,932. New postage and mail handling equipment for utility billing required a $10,000 one-
time charge to capital outlay. Data processing costs to this budget decreased by $10,000 for
2005. Other line item increases,~ primarily in supplies, were offset by a decrease in Central
Garage charges budgeted for this departmenL ~ These. changes reflect.actu~!.~sts in prior
fears. Also, postage decreased due to the reclassification of certain sewer~elated postage
hat was not part of SeWer Administration.
-68-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 604
Department: Storm Sewer Admin & General
Expense Changes by Category
604-49690
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chanee
0 0 0 0 0
0 0 0 0 0
1,233 1,330 4,056 4,200 144
0 0 0 0 0
0 0 0 0 0
Activity Description
~ 1,233 '1,330 4,056 4,200 '144
The Administration Department of the Storm Sewer Utility Fund accounts for costs directly
associated with this fund. At this time, there are no allocated costs.for the ~utility.billing
~rocess and meter reading. · : .
Objectives for 2005
One of {he Storm Sewer Administration & General objeCtives for 2005 is to pursue billing
methods, including postage and mail-stuffing systems for greater efficiency and cost savings.
Budget Comments
The proposed Storm Sewer Administration & General Budget increased for 2005 by $144.
The increase is due to increased audit costs.
-69-
[Fund: 720
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Information'Systems 720-49980 J
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted, of Chan,qe.
Personal Services 133,986 139,357 139,035 146,302 7,267
Supplies 20,489 18,211 49,834 15,150 (34,684)
Other Services & Charges 24,946 14,993 33,698 30,847 (2,851)
Capital Outlay 0 0 7,000 39,925 32,925
Contingencies & Transfers 0 0 2,100 0 (2,100),.
179,421 172,561 231,667 232,224 557
Activity Description
The .IS department provides information system's implementation, management,' support, and
training to the City and IS staff. With the City's. dependence on information system, it is
imPemt'ive [o ~ave staff0n'"ha-nd to su~PP0rt'and d~e~/~i0p~h~ S~:' M(~d-~m' inf~'nati°n
technologies and training InCrease City employees' productiVity and reduce overall cost of
iformation system .ownership. ' '
Objectives for 2005
1, Continue implementation of CityView database system to increase ui~E productivity
(simplify and secure access t° the documents, consolidate data storage).
2. Upgrade network Server operating system to increase perfOrmance and reliability.
3. Increase network data storage capacity.
4. Implement backup server to increase IS availability.
5. Train users and IS staff to better use city information system.
6. Provide secure and reliable operation of the City information System.
Budget Comments
The proposed budget for 2005 is $230,544 (decreased from 2004 by $1,123). It includes
funding for:.
general IS support and maintenance
hardware, and software to .increase.. network.data storage a-nd tape..backup c ~apacity
hardware and software for backup server to increase IS availability
training for users and IS staff
computer equipment and supplies
-70-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET'2005
720-49981
IFund: 720
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
Department: IS Imaging
2002
A~tual
2003 2004 2005 $ Amount
Actual Adopted Adopted of Chan,qe
0 0 0 13,067 13,067
· 1,371 1,279 1,000 700 (300)
7,280 5,854 7,954 8,751 797
0 0 0 0 .0
0 0 2,100 1,S00 (600).
8,651 7,133 11,054 24,018 12,964
The optical imaging system provides tlqe City with supedor document organization, storage
and retrieval capabilities. It enhances our ability to store and share information, enabling Us
to better Se..ry.'er~e-pub.!!c, -.. ~ . ....
Objectives for 2005
1.' Add City documents to the LaserFicheimaging system on the ongoing basis.
2. Continue converSion of paper archive to electronic formaL'
2. Provide secure and reliable operation of the imaging system.
Budget Comments
The proposed budget for 2005 is $24,018 (increased from 2004 by $12,964, fully offset by.
decreases in other funds). It inCludes funding for.
part-time intern to convert paper archive to electronic format
imaging system support and maintenance
imaging media
-7! -
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 720
Department: IS Intemet · · 720-49982 ,J
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actual .Actual Adopted Adopted of Chan.qe
0 0 0 0 0
1,075 13,860 3,000 0 (3,000)
5,835 3,520 23,224 11,829 (11,395)
2,942 0 0 0 0
0 0 2,800 1,500 (1,300)
9,852 t7,380 29,024 13,329 (t5,695)
Intemet connections enable City employees to use e-mail for communication with the public,
to access government and commercia! information systems and Web-sites. The citY's Web
site provides easily acc(issible and .up;to-date !nfor~fl0n to the Pqblic. ' ....
Objectives for 2005
1. Support City Web site. '
2. Provide Intemet access to the public CityView and LaserFiche documents.
3. Provide fast, reliable, and secure Intemet access for City employees.
Budget Comments.
The proposed budget for 2005 is $13,329 (decreased from 2004 by $15,695). It includes '
funding fort
support of City Web-site
support of lntemet access for employees
-72-
FIR
City of 'Columbia Heights
Fire Chief
Secretary II
Assistant Fire Chief
Captains (3)
IJourneymen (1)
Recruit
Firefighter (1)
Clerk Typist
Volunteer
Division
Firefighters (30)
Reserve Division
(4)
-73-
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-74-
FIRE
EXPENDITURE SUMMARY
1
1,200,000
800,000-
"600
400,
200,
2002 2003
2004
~ Personal.Services
15;I Other Services & Charges
[] Contingencies & Transfers
[] Supplies
[] Capital Outlay
2OO5
-75-
-76-
City of Columbia. Heights, Minnesota
BUDGET 2005
Fir® Revenue
Fire Civil Defense
Cap Equip
General Fund
Cap Equip
Fire
101 101 431 439
31010
31014
32125
33170
33401
33405
33406
33409
33415
33420
34202
36210
36219
39203
39219
Revenue
Current Ad Valorem
Area-Wide Taxes
Multiple Dwellings
Civil Defense Reimbursement
Local Government Aid
PERA Increase Aid
Existing Low Income Housing Aid
New Cons Low Income HSG Aid
State Fire Training
Insurance Premium Tax-Fire
Special Fire Services
· .ln~emst On. Investments
Change in Fair Value
Transfer In-Generel Fund
Transfer In-Liquor Fund
Total Revenue
Expenses
Pemonal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Tra~nsfers
Total Expenses
538,788
119,179
60,000
0
107,140
2,478
944
1,651
10,000
80,000
38,040
_!7.,69!.
(8,846)
0
0
21,942 0
4,854 0
0 0
3,000 0
4,363 0
101 0
38 0
67 0
0 0
0 0
0 0
720 . 43,7.00
(360) 0
0 11,932
0 11,932
0
0
0
0
0
0
0
0
0
0
0
26,728
0
0
0
967,065 34,725 67,564 26,728
858,632 21,526 0
44,800 3,750 0
59,674 9,289 '0
0 0 0
0 0 55,000
0
0
0
0
0
963,t 06 34,565 55,000 0
Summary
To~l Revenue
To~lExpenses
Change toFund Balance
967,065 34,725 67,564 26,728
963,106 34,565 55,000 0
3,959 160 12,564 26,728
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-78-
IFund: t01
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Fire
101-42200
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
A~ivity Descdpfion
2002 2003 2004 2005 S Amount
Actual ActUal Adopted Adopted of Chan~e
777,595 899,914 764,282 858,632 94,350
40,779 54,129 50,800 44,800 (6,000)
62,188 70,811 63,825 59,674 (4,151)
0 0 0 0 0
0 0 0 0 0
880,562 1,024,854 878,907 963,106 84,199
The Fire Department provides medical care, fire suppression, and inspection services for the
Citizens of Columbia Heights. The Fire Department .also supplies the City ~f Hilltop with fire
and medical services, This has. changed, from the past when we supplied just medical
services* to HilJt015, !n 2003,'~taff put together a proposal which 'included fire suppression and
inspection services 'within the'City of Hilltop; This current level of services will continue, until
2007. At that time staff will revieW contract options. The Fire Department also maintains a
fully licensed basic life support ambulance, although transportation services are not currently
offered.
Objectives for 2005
1. Continue the pro-active approach in the Emergency Medical Services. Take the current
level of care to the nex~ level by investigation and possible implementation of a transportation
program utilizing fulltime staff and paid on call staff to transport patients in an attemPt to
increase patient care.
2. ContinUe streamlining the Housing Maintenance Program, focusing on re-developing
3rocess. Also focusing on making the program self sufficient, not depending on local funding.
Budget Comments
By direction of management, Fire will hold the line with it's budget, Although thecity
increased wages by 2%, all departments ~11 h0!d thei[ bu.d_ge~ as_is fo[ 2005 an_d 2006.
-79-
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Civil Defense
101-42500
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan,qe,
21,179 21,589 21,526 21,526 0
3,282 1,871 3,750 3,750 0
9,710 6,730 9,289 9,289 0
0 0 0 0 0
0 0 0 0 0
34,171 30,190 34, 565 34,565 0
This program provides emergency management for the protection and promotion of public
safety, .health and we. lfare in our~city.~ud~g em~.rge~ci.es_.~d .n~t~!.r.~! ~i~a.s.~t~....The Director
and Secretary attend meetings to main. tain requiremen._ts for $..t.~te...a. nd Federal .fu.n. ding 0f..the
program. This program also monitors he_~"~rdous materials sites in our city and is responsible
for jflanning ahd preparation fori-nifigatidri' and tespbnse to disasters. In the past," this
program has also provided funding for the annual Police and .Fire .Reserve appreciation party;,
however, due to budget cutbacks this event has been dissolved.
Objectives for 2005
Budget Comments
Defense will also hold the line with it's budget for 2005 and 2006.
-80-
IFund: 43t
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Capital Equipment - Fire
431-42200
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan_~e
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers'
0 0 0 0 0
0 0 0 0 , 0
0 0 0 0 0
0 225,000 350,000 0 (350,000)
20,000 0 0 55,000 55,000
' 20,000 225,000 350,000 55,000 (295,000)
Activ~y Description
The Fire Capital Equipment Replacement-General Fund was established to fund the long-
term ongoing capital equipment needs in the General Fund. This. was accomplished by
preParing a detailed 20-year projeCtion of the' CitY's equipment %eds'and S(~h~U. ling long-
term replacement. Thus, the City can set aside an equal amount of funding to provide a
reserve for future years when large, expensive equipment will need to be purchased, '
eliminating the highs and lows in the budgeting, as an equal amount is set aside each year.
Objectives for 2005
Continue replacing the vehicles and equipment that are scheduled for replacement, keeping
consistent with the' city's long term plan.
Budget Comments
:ire will be migrating to the 800 Megahertz radio system this fall. Because only limited funds
~/ere distributed to the Fire Department for replacement radios, the Fire Department will need
additional funding for radios, battery chargers and the maintenance costs associated with the
new system. These funds will be mques.t_ed t_o come out of_ the Fire Department'_~. PERA_
consolidated fund... .'
-81-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 431 Department: Capital Equipment- Civil Defense 431-42500
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actua.[ Actua..! Adopted Adopted of Chan.qe.
Personal Services 0 0 0 0 0
Supplies 0 1,847 0 0 0
Other Services & Charges 0 83 0 0 0
Capital 'Outlay 0 36,228 0 0 0
Contingencies& Transfers 0 0 0 0 0
0 38,158 0 0 O
Activity Description
The Civil Defense Capital Equipment Fund Was established to fund long-term ongoing capital
equipment needs in the General Fund
Objectives for 2005
Replace the eqLlipment that has become antiquated and no longer serves a useful purpose to
the city's long term plan.
Budget Comments
No proposed purchases for 2005
-82-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 439
Department: Capital Equipment- Fire
439-42200
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005
Actual Actual Adopted Adopted
$ Amount
of Chan.qe
0 0 0 0
0 8,046 0 0
0 80 0 0
72,430 13,793 0 0
0 0 0 0
72,430 2'1,919 0 0
Objectives for 2005
Budget Comments
-83-
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-84-
GENERAL GOVERNMENT
City of Columbia Heights
-This' page intentionally left' blank-
-86-
GENERAL GOVERNMENT
EXPENDITURE SUMMARY
3,000,000
2,500,000
2;000,000
1,500,000
1 ,ooo,ooo
5OO
2002 2003 2004
2005
[] Personal Services
[] Other Services & Charges
[] Contingencies & Transfers
[] Supplies
· Capital Outlay
-87-
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City of Columbia Heights, Minnesota
BUDGET 2005
General Government Revenue
Gen Gov Recognition
Buildin~ls Spec/Events Contingencies
101 101 101
Transfers Cable TV Refuse
101 225 603
Cap Imp
Library
411
31010
31014
32150
32161
32168
32178
32181
32188
32191
32192
32194
32195
33401
33405
33406
33409
33600
36210
36219
36250
36260
36290'
37310
37311
39101
39120
39140
Revenue
Current Ad Valorem 76,710
Area-Wide Taxes 16,968
Sewer 0
Contractors License 0
Other Professional & Occ~ 0
Other amusement License 0
Conditional Use 0
Other Business Licenses 0
Spdnler Permit Fees 0
Building & Moving Permit.~ 0
Heating Permits 0
Plumbing Permits 0
Local Govemment Aid 15,254
PERA Increase Aid 353
Existing Low Income Hou; 134
New Cons Low Income H.' 235
County Grant 0
Interest on Investments 2,519
Change in Fair Value (1,259)
Franchise Fees 0
2% Surcharge Retention 0
Other Miscellaneous RevE 25,466
Refuse Service Charge 0
Interdepartmental Refuse 0
Gain/Loss Sale Fixed Ass 12,000
Recovery Damage City Pr 200
Other Refunds & Reimbur 2,000
Total Revenue
24,744
5,473
0
0
0
0
0
0
0
0
0
4,920
114
'76
0
812
(406)
0
0
0
0
0
0
0
0
20,069
4,439
0
0
0
0
0
0
0
0
0
3,991
92
35
62
0
659
(329)
0
0
0
0
0
0
0
0
119,552 0 0
26,445 0 0
2,000 0 0
12,000 0 0
50 0 0
2,000 0 0
1,4oo o o
3,000 0 0
1,000 0 0
150,000 0 0
20,000 0 0
15,000 0 0
23,773 0 0
550 0 0
209 0 0
366 0 0
0 0 42,000
3,926 1,000 21,000
(1,961) 0 0
0 135,000 0
200 0 0
0 0 0
0 0 1,242,700
0 0 4,500
0 0 0
0 0 0
0 0 0
0
0
0
0
0
0
0
0
0
0
0
0
0-
0
0
0
0
0
0
0
0
0
0
0
0
0
0
t51,240 35,776 29,018 379,510 136,000 1,310,200 0
Expenses
Personal Services 0 0 0
SupPlies 11,050 '~ .0
Other Services & Charge.` 119,626 35,595 0
Capital Outlay 20,000 0 0
Contingencies & Transfen 0 0 28,870
Total Expenses
0 6,390 1,200
.q.. _ ~405 !,3.15,520
0 97,400 42,627
0 0 0
378,630 94,448 180,878
0
0
11,890
0
0
150,676 . 35,595 28,870 378,630 200,643 1,540,225 11,890
35,776 29,0~8 379,510 136,000 1,310,200 0
35,595 28,870 378,630 200,643 1,540,225 11,890
181 148 880.. (64,643) (230,025) (11,890)
Summary
Total Revenue 151,240
Total Expenses 150,676
Change to Fund Balanc~ 564
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-90-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101
Department: General Govemment Buildings
101-41940
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan,qe '
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfem
0 0 0 0 0
11,298 11,369 10,850 1 '1,050 200
101,176 75,291 120,543 119,626 (917)
1,681 16,037 20,000 20,000 0
0 0 0 0 0
114,155 102,697 151,393 150,676 (717)
ActivityDescHpfion
General Govemment Buildings includes the maintenance and repair of city Hall and the
)remises it ~ccupies. This includes cleaning and repair services, utilities, elevator service,
'pi'umbing, rug rental, meC. hanical?epairs,.and.rem0de~ingc~st~ ................. · '
Objectives for 2005
This department handles the maintenance and security'of City Hall.
Budget Comments
The proposed budget for 2005 is $717 less than the 2004 adopted budget. This still includes
the $20,000 in Capital Outlay for a better security system for City'Hall that was adopted in
2004.
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Recognition/Special Events
t01-45050
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actual .Actual Adopted Adopted. of Chan_~e
personal Services 1,353 488 0 0 0
Supplies 355 51 0 0 0
Other Services & Charges 37,225 39,579 46,407 '35,595 (10,812)
Ca~)ital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
38,933 40,118 46,407 35,595 (10,8t2)..
Activity Description
IThis department was established to budget and account for various activities that do not' '
Ispecifically fall under other departments. Examples of these activities are the.City Float and
I R°Yalty Events, employee and VOlunteer recognition, fireworks, the City Beautification
· I program, and the City neWSletter~ ". '~ ' - '
Objectives for 2005
i. Maintain cost-effective special event/recognition programs' that benefit the residents
of Columbia Heights.
2. The plants and flowers clearly beautify the city and give a heightened sense of
community pride. The citizen volunteers form a genuine bond as a group and clearly.
feel pride in their Con{ributi°ns t° their city. The attractive plantings 'improve the
impression our city creates to visitors, Iongtime residents and newcomers alike.
Budget Comments
The Heights Happenings City newsletter is budgeted at $19,000 for 2005. The newsletter is
done by the Recreation Department with the publishing being contracted out.
The Special EVents line item is budgeted at $3,000 for the fireworks during the Jarnboree~
The show cost is $6,000 with $3,000 coming from donations the Recr:.eation Director receives
from the'COmmUnity. ' ·
The BeautifiCatiOn' team is aware of the scarcity of tax dollars and continues to make solid
efforts to obtain perennials for many of the plantings to minimize costs to the City.
The seventeen (17) large planters on Central Avenue have now been added to this group's
efforts and will be planted in summer and decorated in winter for year long beauty on Central
AVe-dob. Ih:~dditibn;' dotiation~ of pl~ihtS 'from the Cote group of volunteem and their
neighbors has been encouraged with success. With donations and careful pumhasing, we
are confident that the high quality of our efforts' can be maintained while keeping City costs to
$3,500 for 2005, which is a reduction of $3,000 from the 2004 budget.
The Royalty program is managed by parent volunteers. The City budgets $5,000 for the float
and $6,000 for the royalty events annually. Both the City float and the Royalty program
provide recognition for the City of Columbia Heights and involve members of the community.
The total budgeted amount of $11,000 has remained the same over the past few years. The
volunteers who manage the float and rOyalty events have put forth sincere efforts to cUt
;osts. Fundraisers are also done during the year to aid with the costs of this program.
-92-
IFund: '¥01
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Contingencies
101-49200
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005
Actual Actual Adopted Adopted
$ Amount
of Chan.qe.
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
300,000 4,160 100,000 28,870 (71,130)
'300,000 4,160 100,000 28,870 (71,t30)
Objectives for 2005
Budget Comments
-93-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: ' i01'
Department: Transfers
101'49301 i
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005
Actual Actual Adopted Adopted
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
1,540,052 480,000 338,725 378,630
of Chanqe
0
0
0
39,905
1,540,052 * 480,000 338,725 378,630 39,905
Objectives for 2005
Budget Comments
-94-
IFund: *225
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2O05
Department: Cable Television
225-49844
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan,qe
1,973 2,303 6,383 6,390 7
,2,302 140 14,160 2,405 (11,755)
90,926 9,688 97,554 97,400 (154)
o o 6,ooo o (6,ooo)
408,549 109,330 109,330 94,448 (14,882)
503,750 12t,461 233,427 200,643 (32,784)
This activity administers the Columbia Heights' cable franchise ordinance, which includes rate
regular!0n activE!es, franchise renewals, transfers of ownersh._ip~ enf0mement of .customer
.service standards' and ~n..su~ing compliance of the cable C..0.mpany with. the t.e..rrns, and
conditions of the franchise. Additionally, programming is produced on the government access
channel. -A Telecommunications Commission serves-in an advisory capacity to the City
Council.
Objectives for 2005
Conduct needs assessment, technical audit, and performance review in conjunction with
franchise renewal process.
Budget Comments
The Cable Television budget decreased by $32,784 from 2004 to 2005. Personal Services
increased by $7, due to an inCrease in workers' compensation insurance premium and
allocated fringe. Supplies decreased by $11,755, primarily due to a decrease of $7,800 in
minor office equipment, and a decrease of $3,860 in computer equipment. Other Services
and Charges decrea_sed by $!54, primarily due to a $207 decrease in ins. uran_ce and bonds, a
$100 increa.se in subscrip~i0n and membe_rs_hips,, a $7.53 increase i~ the auditor's fee? and a
$800 decrease in sales tax. Capital Outlay decreased by $6,000 as no monies were
budgeted. Other Financing Uses decreased by $14,882, due to a $118 increase in transfers
out-labor and a $15,000 decrease in transfers to data processing.
-95-
~Fund: 603
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Refuse Disposal
60~-49510
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005
Actual Actual Adopted Adopted
0 0 0 0
1,251,827 1,256,930 1,292,000- 1,311,380
0 0 0 0
0 0 0 0
0 0 0 0
$ Amount
of Chan,qe
0
19,380
0
0
0
1,251,827 1,256,930 1,292,000 1,311,380 t9,380
Contracted costs and billings for refuse, recycling and yard waste, collection and disposal are
separated and accounted for in this department to enable tracking of actual costs for each
area andto facili!at~'acc.u, rate reporting t,~) s!a~e a~d coun~.agenc!%~as r,e. qu!r~d' The City'-s
five yea~. 'COntract with .BFI Waste Systems ends in · December 2004. Under this contract, the
hauler provides all single and double 'households with wheeled garbage carts. Three levels' of
service are 'available to provide options for residents. Residents may request a change of
Objectives for 2005
1. Conduct an analysis to determine the need for any rate adjustment due to
changes in contract rates. ·
2. Promote responsible waste practices, through training and education, to reduce
the ever growing muncipal solid waste tonnages.
3. Provide cost effective options for disposal of problem items.
4. Publicize the disposal options available for residents.
Budget Comments
The Refuse DispOsal Budget for 2005 increased by $19,380 over 2004. Based on average
billingsand the anticipated 2005 contract with one of the major haUlers, costs for refuse
dispOsal are anticipated to increaSe only slightly over the 2004 costs. ·
-96-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 603 Department: Refuse Collection & Disposal 603-49520
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actual Act.ual Adopted Adopted. of Chanee
Personal Services 0 0 0 0 0
Supplies 201 421 1,370 990 (380)
Other Services & Charges 12,764 15,421 15,307 9,279 (6,028)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers .111,276 117,402 117,~t56 107,939 (9,517)
124,241 133,244 134,t33 IJ8,208 (t5,925)
Activity Description
This activity administers the total refuse collection and disposal program and includes
expenSes other than the contract costs. Contracted costs are.separated for clarity in tractdng
and reporting; however, they do remain a function of this budget .a.s a whole,
Objectives for 2005
1. Promote the unique aspects of the new contract and encourage residents to
effectively use the services available to them as Columbia Heights residentS.
2. Encourage a greater use of the Iow-volume option, for those who require only the
very basics in disposal services.
3. Work with owner/managers/caretakers and tenants of multi,unit facilities to
provide all the disposal services they need in the most cost effective manner,
thereby reducing the number of complaints from and about these buildings.
4. Routinely monitor known problem areas to decrease their negative impact and
resolve issueS in a timely manner.
Budget Comments
The Refuse Collection & Disposal Budget decreased by $15,925 from 2004 to 2005. Supplies
decreased by $380, due to a $180 decrease in office supplies and a $200 decrease in printing
and printed .forms.. Other Services and.Charges .decreased by $6,028, primarily due to a
$5,61~0 decrease in insurance and bonds, offset by minor Increases and decreases to other
line items. Other Financing Uses decreased by $9,517, primarilY due to a $10,000 decrease
in transfers to data processing, offset by a $483 increase to transfers out-labor.
-97-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2O05
~Fund: 603
Department: ReCYcling
603-49530'
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actual Actual Adopted ' Adopted of Chan.qe
581 769 900 900 0
1,123 956 6,450 2,550 (3,900)
22,176 22,948 25,178 27,398 2,220
0 0 0 0 0
66,277 72,402 72,456 72,939 483
· ' 90,157 "" 97,075 104,984 103,787 (1,197)
IThis activity provides administrative oversight of the recycling contract between the City and
BF! Waste Syst.e. ms, !nc. Thp City ~ntraqts.~th._.the ha .u. ler ~..~.o!!~..c..t~te~ ~_e..n~s_ ~._in the
curbSide"C°l!ection program, plUs tires a.nd .~c!~ap mete! a.t....tl3e..recycl.i~g dr0p-~ff..ce .nter. The
City continues to meet and exceed the recycling tonnage g~)als set b~ the MetroPolitan '
Council and Anoka County. The City residents recycle an average of 175 tons per month
through city programs.
Objectives for 2005
1. Continue to educate residents to all the items that can be recycled .curbside and
at our Recycling Drop-off Center, and the numerous other options avpilab!e
within the community.
2. Continue .to work with multiple dwelling units in our community to educate renters
and owners alike to all the recycling opportunities available,
3. Work closely with ICJwanis and* Golden. K Kiwanis groups and residents to
effectively utilize our Recycling Center. .
4. Contact new residents to encourage their participation in our recycling
programs.
5. Continue to keep the "New Resident Packet' current to optimize its usefulness as
a welcome and informative piece of information on our city.
Budget Commen~
· 'Th;'Recyciing. budget decreased,by $11197 from 2004 to 2005. Supplies decreased by
$3,900, due to a $3,000 decrease in minor equipment, a $600 decrease in.printing and
printed forms, and a $300 decrease in program supplies. Other Services and Charges
increased by $2,220, primarily due to a $2,339 inCrease in eXpeit and profe~ssionai services to
account for an increase in yard waste disposal from streets, offset by minor increases and
decreases to other line items. Other Financing Uses increased by $483, due to an increase
in labor transfers out for staff engaged in refuse related activities.
-98-
so3
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 20O5
Department: HazardOus Waste
603-49540
Expense Changes by Category
Personal Se.rvice, s
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actual .Actual Adopted Adopted of Chan,qe
0 0 300 300 0
0 0 600 600 0
1,959. 4,119 5,950 5,950 0
0 0 0 0 0
0 0 0 O' 0
1,959 4,119 6,850 6,850 0
This activity administers the handling of hazardous waste generated by the City of Columbia
Heights, Such items include fluorescent, lamps, so~ents, waste, and au.!~omotive fluids~ and
paints and chemicals. While this budget functions as a service to the Public Works
DePartrr~ent,' it is a~rninistered [broUgh the' RefUse FU~d. This fund dOes %t deaI With
household hazardous waste generated by residents. Anoka County provides those services
3rimarily through a year-rdund drop-off facility located in Blaine that serves the entire county.
Objectives for 2005
· Continue to coordinate twice a year collections of fluorescent bulbs from residents,
small businesses, and city buildings to facilitate proper disposal.
Work with Public Works and maintenance staff to explore non-toxic, non-hazardous options
as are deemed reasonable.
3. Promote and encourage residents to use the Anoka County Household Hazardous Waste
drop-off facility.
4. Educate residents which items are hazardous, costly to dispose, and accepted only at a
licensed disposal facility, and what options may be available to purchase more wisely.
Budget Comments
The Hazardous Waste budget.r.e.rn..ained u~3c..hanged from 2004 to. 2005~. '[he pn.'.m, ary cost in
this 'l~[}~get 'is'f°r'th~ 'disPOsal of various materials used in the City buildings. Materials
illegally left at the City's Recycling Center are accepted by the Anoka County Household
hazardous waste facility, but staff must create appropriate paperwork and transport these
items. The training costs keep staff updated on changes to both products and regulations in
this field.
-99-
IFund: 411
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 20O5
Department: Cap Imp Gen Gov Bldg - Library
41145500
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005
Actual .Actual Adopted Adooted_
0 0 0 0
0 0 0 0
0 0 0 11,890
0 0 0 0
0 0 0 0
$ Amount
of Chan;e
0
0
11,890
0
0
0 0 0 11,890 11,890
Objectives for 2005
Budget Comments
-100-
~Fund: 710
CITY Of COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005-
· Department: Energy Management
710 I
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005
Actual Actual Adopted Adopted
$ Amount
of Chan,qe
0 0 0 0 '0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
101,209 0 0 ~Q: 0
t01,209 0 0 ~'~:'" 0
Objectives for 2005
Budget Comments
-101-
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-102-
LIBRARY
City of Columbia Heights
Library Director
Adult Services
Specialist
Children's
Librarian
Clerk-Typist(2) IIi
Library
Supervisor
(4 PT)
Pages
(8 PT)
Library Clerk
(PT)
Library(PT) Aide
-103-
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-104-
LIBRARY
EXPENDITURE SUMMARY
800,000
600,000
400,000
200,000
0
2002 2003 . 2004 2005
[] Personal Services
[] Other Services & Charges
[] Contingencies & Transfers
[] Supplies
· Capital Outlay
-105-
-106- .
City of Columbia Heights, Minnesota
BUDGET 2005
Library Revenue
Actual Actual Adopted Adopted
Budget Budget Budget Budget
2002 2003 2004 2005
31010
33401
34110
34120
34130
34140
34150
34160
36210
36219
36230
36290
39101
39140
Revenue
Current Ad Valorem
Local Govemment Aid
Library-Photocopies
Library-Other
Library-Video
Library-Collections
Library-Book Bags
Library-Printer CoPies
Ubr. ary..Fines .....
Interest on Investments
Change in Fair Value
Contributions
Other Miscellaneous Revenue
Gain/Loss Sale FCxed Asset
Other Refunds & Reimbursements
Total 'Revenue
591,588 433,585 433,585 438,835
0 141,850 150,062 150,062
1,793 ..1,776 2,400 2,400
848 568 900 900
2,612 3,479 2,800 4,000
67 63 100 100
95 64 100 100
434 542 800 1,000
5,744 8,096 4,500 · 4,000-
1,412 (3,879) 1,400 0
0 0 0 300
0 0 200 200
0 '0 25 25
0 0 25 25
616,265 598,434 6t t,897 6t 6,947'
Expenses.
Personal Services
Supplies
Other Services and Charges
Capital Outlay
Contingencies & Transfers
Total Expenses
41~421 '436,410 434,073 .451,145
100,779 102,095 '91,625 88,848
74,236 78,212 81,710' 75,714
4,205 5,985 10,000 10,000
209,292 14,071 13,863 10,814
803,933 636,773 631,27t 636,521
Summary
Total Revenue
Total Expenses
Change to Fund Balance
Change to Capital Fund Balance
Net Change to Fund Balance
Total Fund Balance Year End
616,265 598,434 611,897 616,947
· '803,933 636,773 631,271 636,521
(187,668) (38,339) (19,374)
200,000
(~9,5~4)
t2,332 (38,339) (19,374) (t9,574)
250,871
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-108-
IFund: Ubrary
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET
Department: Library
240-45500
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan,qe
415,421 436,410 434,073 451,145 17,072
100,779 102,095 91,625 88,848 (2,777)
74,236 78,212 81,710 75,714 (5,995)
4,205 5,985 10,000- 10,000 0
209,292 14,071 13,863 10,814 (3,049)
803,933 636,773 631,271 636,521 5,250
The library's mission statement is to "provide free access to informational and recreational
materials for the patrons in a barrier-free environmenL' .A variety of library-related programs
(e,g. story times, reading clubs, homebound delivery, etc,) are offered for I~atrons of all ages
~;0n:l' ~h0~l fl:lr~u~'h ~ni(~r Ci~. ~ive"~Ji-~time'a~*d' i~ i~r~ti~'st~ff 'pre, de-seminal-
during the 60 hours per.week the facility is open to the public. As a City-owned and operated
library, Columbia Heights participates in the MELSA regional system through a contract with
the Anoka County Library, the Statewide Borrower's Compact, and METRONET. This
enables Columbia Heights patrons to gain access to special services and scholarly materi~ls
available to other participating libraries. ..
Objectives for 2005
1. To explore the possibilities of a new facility within the structure of the City's Comprehensive
Plan, Downtown Redevelopment Plan, and priorities set by the City Council.
2. To continue to pursue cooperative ventures with Independent School District #13, the
Anoka County Library, the Anoka County Historical Society, and the Columbia Heights
Historical Society.
Budget Comments
Ali personnel contracts are settled for 2005. Part-time temporary position wages are frozen at
2003 rates. The Supplies section includes: reductions in promo materials, program supplies,
mair{t~n*ar~ce itei~s*, *llgh{ rbullss, 'pe~iodi(~al ~*i.ibS~'ripti0hs, *aUdi(5 *C~i~ffes, ~/id~5 c,;3§s~ttes,
cd's. Other Service Charges includes 5% increases in 3810 (Electric) and 3830 (Gas) and
changes in: 1.) 3050-elimination of children's program performers; 2.) 3210-reduced
telephone charges; 3.) 3600-reduced insurance premium; 4.) 4000-reduced cost for copier
maintenance contracts, elimination of carpet cleaning, reduced electrical repairs because of
new ballasts, reduce window cleaning to bi-monthly; 5.) 4330-elimination of all staff
memberships; and 6.) 4375-elimination of volunteer recognition. Capital includes charges
associated with the library automation system upgrade. Contingencies and Transfers
eliminates all contingency funds.
These figures do not include the proposed $12,325 assessment amount for the Library for
reconstructin,q Jackson Street.
-109-
....... ... ........ ~.- . ......... .. .......... ;::..... ...... -......-:.,= .. ......... ~:._..~. :--:... ~ ............ :.... ....... ..
· .-... -This page.intentionally left blank-
-110-
MUNICIPAL LIQUOR STORES
Finance Department
City of Columbia Heights
I Finance '
I Director,I
. j
I PT Finance
I
m m{m m m
.A¢¢ounts}
Payable i
Clerk
Finance
Director
.
~ ............................... "- ...... =..~-.3, ............................ Liq-u~r OPe;at~o~-s
I 1
, Accountant I
I
Accounting
Clerk II!:
Payroll
I Technician
Assistant Liquor
Operations Manager
(6)
I
FT Stem Supervisor
.(1)
,I
pT Retail Clerk
(29)
iAccounting! iAccounting! '!'~c'cour~t~g'! iReceptionist/i PT
Clerkll: J i Clerkl: j Clerkll: J .Swithboard J, Meter
Utility J' , UtilityJ' ,I Liquor PT j, I Operator ,I iReader
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-112-
LIQUOR
EXPENDITURE SUMMARY
12,
10,
8,000,000-
1.:.1.:.
;.:.:.:.:.:.,
2002 2003 2004 2005
[] Personal Services
[] Other Services & Charges
[] Contingencies & Transfers
[] Supplies
· Capital Outlay
-113-
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-114- .
City of Columbia Heights, Minnesota
BUDGET 2005
Liquor Revenue
Cap Equip
Store #1 Store #2 Store #3 Non-Operating. Liquor
609 609 609 609 436
Revenue
Interest on Investments 33,756 29,985 14,259 0 1,098
Discounts-Store #1 (5,200) 0 0 0 0
Sales-Liquor 1,026,000 0 0 0 0
Sales-Beer 1,500,000 0 0 0 0
Sales-Wine 325,000 0 0 0 0
Sales-Miscellaneous Taxable 34,000 0 0 0 0
Sales-Non Taxable 32,000 0 0 0 0
Sales-Cigarettes 70,200 0 ' 0 0 0
Sales-Lottery 90,100 0 0 0 0
Cash Over/Short # 1 2,000 0 0 0 0
Discounts Store # 2 0 (3,500) 0 0 0
Sales-Liquor 0 897,000 0 0 0
Sa!eS~Beer ....................... i ......0 ......... ! ,4~1.0,09~ ........ ..... ;0_ ................ ..0. ..................... ~ ...........
36210
37700
37720
37725
37726
37728
37729
37730
37739
37740
37800
37820
........... 37825 ..
37826 Sales-Wine 0 385,000 0 0 0
37828 Sales-Miscellaneous Taxable. 0 31,000 0 0 0
37829 SaleS-Non Taxable 0 27,900 0 0 0
37830 Sales-Cigarettes 0 50,000 0 0 0
37839 Sales-Lottery 0 60,000 0 0 0
37840 Cash Over/Short # 2 0 (1,500) 0 0 0
37920 Sales-liquor' 0 ~ 0 460,000 0 0
37925 Sales-Beer · 0 0 734,000 0 0
37926 Sales-Wine 0 0 51,000 0 0
37928 Sales-Miscellaneous Taxable 0 0 16,200 0 0
37929 Sales-Non Taxable 0 0 14,600 ' 0 0
37930 Sales-Cigarettes 0 0 '55,000 0 0
37939 Sales-Lottery 0 0 44,000 0 0
37940 Cash Over/Short # 3 0 0 (1,000) 0 0
Total Revenue 3,107,856 2,885,885 1,388,059 0 1,098
Cost of Goods Sold 2,419,900 2,230,600 1,017,500 0 0
Net Operating Income 687,9~6 655,285 370,559 0 1,098
Expenses
Personal Services '347,461 272,175 211,997 0 0
SupPlies 2,4331760 2,236;960 1,021,650 0 0
Other Services and Charges 241,727 176,040 42,710 0 0
Capital Outlay 0 0 0 6,000,000 0
Contingencies & Transfers 1,000 1,000. 1,000 210,747 0
Total Expenses 3,023,948 2,686,175 1,277,357 6,210,747 0
Summary
Total Revenue 3,107,856 2,885,885 1,388,059 0 1,098
Total Expenses 3,023,948 2,686,175 1,277,357 6,210,747 0
Net Income 83,908 199,710 110,702 (6,2t0,747) t,098
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IFund: 609
CITY OF COLUMBIA HEIGHTS,. MINNESOTA
BUDGET 2005
Department: Uquor Store #t
609-49791
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Tra..nsfers
Activity Descfipfion
2002 2003 2004 2005 SA mount
Actua! Actual Adopted Adopted of Change
306,071 339,958 324,056 '347,461 23,405
2,356,237 2,331,658 2,388,610 2,433,760 45,150
213,020 226,793 236,852 241,727 4,875
0 0 0 0 0
0 1,022 0 1,000 1,000
2,875,328 2,899,431 2i949,518 3,023,948 74,430
This department acc6unts for the operations of the'Liquor Store on '44th and Central Avenue.
This store opened in December .1984 and has been very profit, able ever ~!pce. It was the
CiYs fim. t ~.entu[e_ jDt.q .a..!a~e ~o!ume~ typpJiq~q_r? s~..o..r~,.._Th.~, s..t.~r..~.ff.9.~,.gpg..d.~ pU~ing .iq.p.
desirable-shOpping envinSnment. The cb~etitiVb'pricing of tlqe store has'attracted
customers from neighboring areas. We have also installed new cash registers in the store.
Objectives for 2005
1. Upgrade our security system, to help ensure the Safety of our staff and customers.
2. Continue to target nationallly advertised items, with'wide customer appeal.
3. Locate a new site for. this store on Central Avenue. One that has a good sight lines from
the road, adequate off street parking and sufficient land for a proper size store.
Budget Comments
The budget for Top Valu I has increased by $74,430 from the 2004 adopted budget. This is
due to an increase 'in sales from 2003. This will result in a increase in cost of goods to be
rePlaced. We feel this Partly due to aggressive local advertising and an inability of MGM to
get a fo.o. thold on our customer base. .
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 609 Department: Liquor Store #2 609-49792
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted, of Chan~e
Pemonal Services 224,889 235,562 239,250 272,175 32,925
Supplies 1,824,275 2,064,711 1,946,460 2,236,960' 290,500
Other Services & Charges 140,730 167,239 155,281 176,040 20,759
Capital Outlay 0 0 0 0' 0
Contingencies & Transfers 675 0 1,000 1,000 0
2,190,569 2,467,512 2,341,991 2,686,t75 344,184
Activ'rty Description
The City opened this Liquor Store at 37th and Stinson Avenue, in April 1993. Business has
real!y picked UP in 2.004.. b~we expecting _a. new. L!qu_o.r. St0re et ~t ~th0_nY Main that might
..................... : ........... m.a._ke,~...an...j.,m,p ,a~, qn_~,~a...! e~,.,a~t,, ~. Eo~[.n,..t~.~_~e.~!l...b..e,.~_.e,~,,sjp. ~_ ~ .~y!~,g _s. p..e_q!.a.! ....................
promotions to keep the new customers we have attracted in the last year, We have also
installed new cash registers in the store,
Objectives for 2005
t. Upgrade our security system, to help ensure the safety of Our staff and customers.
2. Continue. to target nationallly advertised items, with wide customer appeal.
Budget Comments
The budget for Top Valu I has increased by $344,184 from the 2004 adopted budget. This is
'due to a projected increase in sales and in the value of the cost of goods to be replaced. We
feel this is partly due to aggressive local advertising and the temporary reduction of SAV
Liquor to one store while they rebuild their new second store.
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CITY OF COLOMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 609
Department: Liquor Store #3 609.49793
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan.qe
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
140,641 '185,094 162,686 211,997 49,311
1,115,811 1,012,846 1,125,650 1,021,650 (104,000)
39,234 · 38,440 43,261 42,710 (551)
0 0 0 0 0
0 0 1,000 1,000 0
t,295,686 1,236,380 1,332,597 1,277,357 (55,240)
Activity Description
The City of Columbia Heights built this buading and opened this store in 1964. In 1986 the
stOre underwent significant renovation and improvements with the addition of a new cooler,
profitable markups then the two larger volume stores..This store does a high volume of
summer business in the evening and has outgrown the size of the store. We have also
installed new cash registers in the store.
Objectives ,for 2005
1. Upgrade our security system, to help ensure the safety of our staff and customers.
2. Continue to target nationallly advertised items, with wide cuStomer appeal.
3. Locate a new site for this store on university Avenue. One that has a good sight lines
from the road, adequate off street parking and sufficient land for a proper size store.
Budget Comments
The budget for Heights Liquor has decreased $55,240 from the 2004 adopted budget. The
sales at this store have been consistent and strong. But due to limited size of the store, the
growth anticipated for 2003 was not achieved.
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IFund: 609
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Liquor Non-Operating
609-49794
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan.qe.
0 0 0 0 0
0 0 0 0 0
3,264 0 0 0 0
0 0 6,000,000 6,000,000 0
217,954 261,981 212,062 210,747 (1,315)
· . 221,2'18 , 261,98t 6,2t2,062 6,210,747 (1,3t5)
This department was established to account for the liquor operation expenditures that are not
directly related to any of the three liquor stores. The four major expenditures in this
General Fund capital equipment needs, transfer our to the Infrastructure Fund for street
rehabilitation projects, and transfer out to the Information Systems Fund..
Objectives for 2005
Budget Comments
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POLICE
City of Columbia Heights
Chief of Police
Secretary II
I
Clerk Typist II
Captain ' ' I Support Services
.......................................... ; ............ ~ ....... : ........... '~' :':': ....... : ............. I Supervisor-
Sergeants
(3)
Secretary II-A
(2)
Corporals
(3)
Patrol Officers
(15)
Community Service O~cers
(2)
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1
1
500,
POLICE
EXPENDITURE SUMMARY
2002 2003 2004
2OO5
[] Personal Services
[] Other Services & Charges
[] Contingencies & Transfers
[] Supplies
· Capital Outlay
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City of Columbia Heights, Minnesota
BUDGET 2005
Police Revenue
Police Animal Control
DARE
101 101 27O
Police
Cap Equipment
431
Revenue
31010 Current Ad Valorem 1,399,590 10,754
31014 Area-Wide Taxes 309,586 2,379
32110 Liquor, Wine & Beer License 48,000 0
· 32120 Cigarettes 3,200 0
32'122 Restaurant & Food 50 0
33401 Local ~ovemment Aid 278,313 2,138
33405 PEP, A Increase Aid 6,434 49
33406 Existing Low Income Housing Aid 2,451 19
33409 New Cons Low Income HSG Aid 4,289 33
33416 State Law Ofc Training 10,000 0
33421 Insurance Premium Tax-Police 190,000 0
33423 State Aid-Police Relief Assn 21,545 0
...................................................................................................33427 Supplemental Amor Aid Police '~;~'~, .................... i3 .......... . b ....
33428 Additional Amor Aid Police 29,547 0 0
34201 Special Police Services 161,158 0 0
34203 Public Safety-Police Report 5,000 0 0
35101 Court Fines 50,000 0 0
35102 Administrative Tags 20,000 0 0
36210 Interest on Investments 45,956 353
36219 Change in Fair Value (22,978) (177) 0
39203 Transfer In-General Fund 0 0 0
39214 Administration Overhead-Liquor Func 29,953 0 0
39217 Administration Overhead-Refuse Fun 6,448 0 0
39218 Administration Overhead-Recycling 6,448 0 0
39219 Transfer In-Liquor Fund 0 0 9,000
Total Revenue 2,610,603 15,548 9,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
45,669
0
12,469
0
0
0
12,469
70,607
Expenses
Personal Services 2,290,256 0' 0 0
Supplies 87,000 550 3,200 0
Other Services and Charges · 219,401 14,920 2,175 3,478
Capital Outlay 3,667 0 0 54,000
Contingencies & Transfers 0 0 0 0
Total Expenses 2,600,324 15,470 5,375 57,478
Summary
Total Revenue 2,610,603 15,548 9,000 70,607
Total Expenses 2,600,324 15.470 5,375 57,478
Change to Fund Balance 10,279 78 3,625 t3,129
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BU DG ET 2005
IFund:' 101
Department: Police
101-42100
Expense Changes by Category
Personal Services
Supplies
Other Servic. es & Charges.
Capital Outlay
Contingencies & Transfers
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan.qe
2,202,609 2,129,741 2,220,068 2,290,256 70,188
· 75,780 72,603 84,600 87,000 2,400
175,066 ~,714 221,144 219,401 (1,743)
145 0 4,500 3,667. (833)
2,821 2,057 0 0 0
2,456,421 2,427,115 2,530,312 2,600,324 0
Activity Description
This is the general budget for the day-to-day running of the Police Department. This part of
the budget covers personnel costs, general supply costs, other services and charges costs,
and capital outlay expenses. The Police Department provides public safety services to the
citizens of Columbia Heights and Hilltop. This includes police patrol, investigations, traffic '
enfomement, code enforcement, animal control, unusual occurrences, Homeland Security
efforts, and administration.
-Objectives for 2005
1. To maintain the level of police service in the community with less resources.
2. To continue to work closely with other agencies in our area towards Homeland Secudty
iSSues in the area of training and equipment.
3. To continue to search out aitemative housing locations for the Police Department that
more closely fit our space needs.
4. To maintain our fleet and equipment at a high useable and ready level.
5. To continue to replace and update old computers i.n the department.
6. To continue to monitor available Federal and State Grant opportunities in order to obtain
equipment and possibly personnel that would otherwise be unavailable to our department.
7. Converting to the 800 Mhz radio system and establishing a fund for replacement radios.
Budget Comments
Personnel The 2005 budget reflects 23 authorized licensed officers which is one less than
was authorized in 2004. The following lines show decreases from the 2004 adopted budget.
Line 1020 overtime is reduced by $1,750. Line 1011 is reduced by $30,000 this is cuffing a 1/2
lime position in the Records Section. This person was going to perform scanning of.
documents and to assist in the records section as needed. Line 1041Court Pay and Line
1043 Training pay have been decreased $793 for each line this is due to one less officer. Line
1220 FICA has decreased $2150. The remaining lines increased because of the negotiated
settlements with unions and non union increases granted by the City Council. The totals In the
personnel section are $176 higher in 2005 than they were in 2004.
Supplies has increased slightly over 2004. The increases are in line 2010 minor equipment
which we have increased $1500 to start covering the cost of replacement computer equipment
for the County Wide Records Management System. Line 2282 Gas Oil and Lubricants was
increased by $3500 due to price spikes in gas prices in 2004. We have adjusted some the
individual lines to reflect greater needs in some other areas. Overall the Supplies section of
the budget has increased $2400 or 2.7%.
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IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Police
101-42100
Other Services and Charges shows a $1743 decrease. Line 4000 Repair and Maint
services shows an increase of $4000. This is due to our share of the cost of maintenance on
the Joint Records Management System purChased four years ago by all the Police agencies
in the county. Final acceptance of this syStem is to happen in 2004 which means we will
have to start paying an annual maintenance fee based on a percentage of the calls for
service our city received dudng the year 2003. This is estimated at. approximately $5,000
annually. Another $2880 is needed for the radio users fee to be paid to the Metropolitan
Council for the 800 Mhz radios that we will be' changing over to late in 2004. This cost is
reflected in line 4390. Each user must pay a fee of $45 per radio used annually. Line 3210
Telephone/Telegraph shows an increase of $6305 this increase is the result of placing the
costs for our squad car modems (cell phone connection) which we use for our laptop
computers in our squad cars and the T-1 line that we have for our connection to the State of
Minnesota. Both of these items were not included in this line in the past. Line 4050 Garage
Labor Burden increased $5100. This is the cost of maintaining our squads through the city
garage. Line 3600 Insurance and Bonds has decreased by $20,000. Overall we have been
able to decrease coSts'in the area of Other SerVices 'and Charges $1743. This is a decrease
of .07%
Capital Outlay This area shows a decrease of $833. ' .................................
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: t01
Department: Animal Control t0t-42700
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Change
0 0 0 0 0
103 77 550 550 0
12,443 11,761 14,920 14,920 0
0 0 0 0 0
0 0 0 0 0
12,546 11,838 15,470 15,470 0
services, adoption services, and clinic services:
The capturing, transporting and temporary shelter of stray animals is performed by
Community Service Officers 'and, at times, Columbia Heights Police Officers.
Objectives for 2005
To continue to develop our close working relationship with Camden Pet Hospital in our effort
to provide state.of the art animal services at a reasonable cost for our community.
Budget Comments
We are submitting the same budget for animal control as we did in 2004. No increase
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
JFund: 270
Department: DARE Project 270-42160
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan.qe
0 0 0 0 0
2,381 5,151 3,200 3,200 0
2,470 - 2,003 2,175 2,175 0
0 0 0 0 0
0 0 0 0 0
4,851 7,154 5,375 5,375 0
Activity Description
children of Columbia Heights and Hilltop. It teaches the pitfalls of drugs and the illegal use of
chemicals, tobacco products, and alcohol. The program is very effective at building self-
esteem and confidence in its students and teaches defenses to peer pressure and other
social problems. It also establishes a relationship between the students and the officer
teaching the course.
Objectives for 2005
Our objectives in relationship to the DARE program are to keep an adeqUate number of DARE
officers trained in order to keep the DARE program available to all 5th Grade students in our
jurisdiction. We also wish to maintain the high level of training and ongoing positive working
relationships between the schools and our department.
Budget Comm. ents
We are submitting the same costs for 2005 as we did in 2004. No increase
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
IFund: 431 Department: Police Capital Equipment 431-42t00
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan~e
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 0 2,047 3,478 3,478 0
Capital Outlay 116,477 102,715 54,000 54,000 0
Contingencies & Transfers 0. ,~- 0 0 0
Activity Description
6,477 104,762 57,478 57,478 0
The Capital equipment budget for 2005.!nclud.~s two fu!! ~ized ma~ed squads, two
replacement light bars,., and two~prisone£,safety dividers
Objectives for~ 2005
To manage the Capital Equipment Replacement fund in a way that allows us to obtain the
best equipment, for the-best value, that meets the needs and requirements of the department.
Budget Comments
The Capital Equipment Replacement'fund includes equipment required to keep our technology
and fleet current and to keep our personnel safe in their duties.
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PUBLIC WORKS
City of Columbia Heights
PW Director/City Engineer
Asst City
Engineer
PW
Superintendent
i
Foreman
(3)
I SecretarylI-A I
ISupervisor -
Vehicle
Maintenance
i
IMaintenance
Worker (16)
Maint. III
Mechanic
i
Maint. lll
Bodyman/
Painter
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-134-
PUBLIC WORKS
EXPENDITURE SUMMARY
8~
7~
6~
4~
2002 2003 2004
2005
[] Personal S'ervices
[] Other Services & Charges
[] Contingencies & Transfers
[] Supplies
· Capital Outlay
-135-
-136-
0
c~
%--
(D
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
IFund: t01
Department: Public Works
101-43000
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan.qe
Personal Services
Supplies
Other Services'& Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 ' 0 0 0 0
Activity Description
This activity covers the wages and fringe benefit costs for both permanent and seasonal
p~b!iq Wo~ ~mp!q~es, ~he oyera!!.bu_d, get is distributed to ~ub!ic Works dePa.rtments and
Objectives for 2005
1. Maintain services levels with reduced staffing due to funding shortfalls.
2. Review seasonal pay ranges to attract and retain seasonal employees.
3. Evaluate and modify the overall usage and distribution (by dept) of seasonal
employees.
4. Fill Open Maintenance Worker positions as budget, allows. .
5. Continue to evaluate the staffing needs of the Public Works Department.
6. Fill Assessment/Clerical position on a part-time basis if budget allows.
Budget Comments
The overall pemonnel budget for 2005 is $2,111,299 for salaries and fringe benefits, an
increase of $86,765 over th~ .adopted 2004 budget. The InCreaSe is due to step movements
and. ~co_n_.tm_c_t ~ettlements for_st.affgf 2.% _for._ 20.04 and 2.0~.5. The budget balanCes to zero as
100% of salaries and fringe'benefits are allocated to various departments !n ~e city.
-143-
IFund: 101
Expense Changes by Category
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
Department: Engineering
101-43100 i
2002 2003 2004 2005 SAmount
Actua! Actual Adopted Adopted _of Chan.qe
Personal Services 172,448 172,188 261,673 270,228 8,555
Supplies 16,888 8,536 10,615 8,915 (1,700)
Other Services & Charges 40,938 42,566 33,695 30,856 (2,839)
Capital Outlay 0 0 1,500 0 (1,500)
Contingencies & Transfers 89,136 165,170 0 0 0
· 319,410 388,460 307,483 309,999 2,516
Activity Description
This department provides engineering services for public imProvement projects. These
activities inClude f-easibili~ ana'i~i~,'
......... ~r~i~J~;~'{J~'~-~'l~r~)i~-~f~ J~l~'~i0~i= . (~e~: ~ctl~iti~s''ii~clude general engineering, record
keeping, GIS implementation, digital and hardcopy of file maintenance, and public contact.
Objectives for 2005
1. Review and update financial analysis of Street Rehabilitation Zone Program.
2. Continue update .and development of the computerized pavement management
program for street zone work. .
3.- Continue development of City Works software for utility maintenance, and complaint
tracking program at Public Works.
4. Continue conversion of plat drawings into scanned images.
5. Develop departmental strategic plan.
Budget Comments
The proposed 2005 Engineering budget is $307,479; a 0% increase, from the 2004 budget.
rhe primary area accounting for the 0% increase is shifting personnel time to the' City's storm
rvater funds~for ~-eefing NPDES ~equirem~'n'ts. Th~e asseSSing]~iedcai p0sifionbd~lgeted in
_~004 is left unfilled. Other line items of the budget have' decreased °r remained flat. Capital
outlay has also been decreased from the 2004 adopted budget.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
'lFund: 101 Department: Streets 101-4312t I
Expense Changes by Category
2002 2003 2004 2005 SAmount
Actual .Actual Adopted Adopted of Change,
Personal Services 288,043 302,034 342,039 347,464 5,425
Supplies 126,250 109,144 136,175 136,225 50
Other Services & Charges 132,415 152,187 178,278 175,261 (3,017)
Capital Outlay 2,000 5,900 0 0 0
Contingencies & Transfers ~ 1,500 30,000· 0 0 0
550,208 599,265 656,492 658,950 2,458
Activity Description
· The street department provides for the maintenance of city streets and alleys. These
and removal, ice control, miscellaneous projects as required, and public contact.
Objectives for 2005
1. Crack seal asphalt streets in prior street rehab zones.
2. Continue street repair/patching for Zone 7 of the street rehab program. .
3. Continue evaluation of the use and application rates of straight salt for ice-street
ice control.
4. Develop developmental .strategic plan.
Budget Comments
The overall 2005 budget for t~he street department is $ 656,330 a decrease of $162.00 from
2004. Seaso. nal staffing has been reduced along with other line items in the budget that have
been decreased or remained at. Capital Outlay requests for 2004 have been reduced to $0.
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~,FunG: 101
Expense Changes by Category
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Str==t Ughfing
!01-43160
2002 2003 2004 2005 SAmount
.Actual Actual .Adopted .Adopted pf Change
Personal Services 318 1,684 3,950 4,110 160
SuPplies 94 0 1,275 1,750 475
Other Services & Charges 106,283 118,167 115,635 115,000 (635)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
'106,695 119,851 120,860 120,860 0
Activity Description
iT ....-
_ h~s.a..c,tjvlty pm~qdes for the energy costs related to intersection, mid-block, and alley lighting.
....................... This activitY also inclUdesmaintenan~e and repair ~)fCi~y...0~ed st~e~t ligiitsI. ! ,
.................. . ....... ~ ...... ~ .i~7. ~ .~-.-T- ,.~-i .....
Objectives for 2005
1. Review. street ligh[ing along 40th and 41st Avenue for upgrades, replacement, or as a
minimum, needed repairs. * ~ .. ..
2. Evaluate replacement of City-owned and maintained lights in Sullivan and Prestemon
Parks.
Budget Comments
The 2005 propoSed s{~eet lighting budget is $120,860, .a 0% increase from 2004. Overall, the
2005 budget remains fiat f['.om 2004. This also assumes no major increases for the electric
rates for street lights. . ~ · . .
-146-
IFund: t0t
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Traffic Signs & Signals
101-43170
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital,Outlay
Contingencies & Transfers
2002 2003 2004 2005 SAmount
Actual ,Actual Adopted Adopted of Chan~e
47,343 44,399 48,352 48,352 0
8,330 11,585 7,700 7,80O 100
9,998 9,968 14,554 14,453 (101)
0 0 0 0 .0
0 0 0 0 0
65,671 65,952 70,606 70,605 (1)
Activity Description
This activity provides for the installation and maintenance of_city co, r~l!ed s!gnsrand signals.
This· account group also pm~vides,for street striping an.d., tr. affic..c0U-.nt!ng.. ~ ",i..i ..i". ,. · _iii -.
Objectives for 2005
!1. Develop computerized sign inventory.
12..Upgrade regulatory signs .to high intensity-VIP diamond grade on State Aid Streets.
3. Upgrade regulatory signs to high intensity-VIP diamond grade on Street Zone Work
areas. ~
Budget Comments
The overall budget proposed in 2005 is $70,605, a 0% increase from the 2004 budget.
-147-
jFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Weed Control
Expense Changes by Category
2002 2003 2004 2005 SAmount
Actual Actual Adopted Adopted of Change
Personal Services 6,737 8,647 10,272 10,524 252
Supplies 0 20 300 300 0
Other Services & Charges 1,043 725 3,330 3,133 (! 97)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 .0 0
7,780 9,392 13,902 13,957 55
Activity Description
This activity provides for the operations necessary for the enforcement of the C'~s ordinance
contracted abatement of weed and turf ordinance violations.
Objectives for 2005
1. Review budget reduction effects on the poliCY to provide a more pm-active approach to
weed control, specifically related to complaints and following the city objeqtive of improving
the overall appearance of the city. .
2. Continue efforts on a turf maintenance program for the uniVersity Avenue corridor, now
that the City of Fridley has eliminated the cooperative program of cutting and trimming.
Budget Comments
The proposed 2005 Turf Control budget is projected at $13,957,. a 0% increase J=rom 2004.
Time spent by the city maintenance crew's will be held fiat and administrative time is
anticipated to decrease which may result in a more reactive approach. Decreased time will be
spent maintaining the University Avenue Corridor and public right-of~ways. Public. Works has
assumed responsibirrty for property inspections as well as program administration.
-148-
~Fund: t01
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
DePartment: Tree Trimming
101-46102
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2002 2003 2004 2005 SAmount
Actual .Actual Adopted Adopted of Chan.qe
38,956 37,117 48,292 49,549 1,257
3,006 535 1,900 1,900 0
12,752 61,974 46,220 44,800 (1,429
0 0 0 0 0
0 0 0 0 .0
54,714 ' 99,626 96,412 96,249 (163)
Activity Description
:l'his activity provides for tree trimming, removal of hazardous, diseased, or dead trees (on all
c[ty-'O~ed 'Pr~Pe~i~si, and r~.p.l~nting 'of'neW {~eeS~ iX i%lu'des s~a~ing'an;d mair~iningof
boulevard trees in a healthy condition, removal of downed branches, and clearing obstructed
signs. It also provides for Dutch Elm, Oak wilt, hazardous tree inspections, comer visibility,
and brush in alley inspections.
Objectives for 2005
1. Concentrate on boulevard tree trimming by residential street rehabilitation zones.
2. Trim sidewalk and street sign locations.
3. Contractual trimming at LaBelle and Sullivan Park to maintain safe pathways.
4. Contractual training (Arborists) for improving staff tree trimming techniques.
5. Evaluate the effectiveness of the DED inspection program.
[]
Budget Comments
The proposed 2005 Tree Care and Maintenance budget is $96,249, a $163.00 reduction from
the adopted 2004 budget. This continues the new fuhctional area that combines three
departments: Tree Trimming, Dutch Elm Sanitation and Dutch Elm Replacement as was
established in the 2003 budget. .
-149-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101
Department: Dutch Elm Sani[aGon
101-46103 ~[
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2002 2003 2004 2005
Actual Actual Adopted Adopted
SAmount
of Chan,qe,
8,466 225 0 0 0
0 0 0 0 0
43,083 0 0 0 0
0 0' 0 0 0
0 0 0 0 0
51,549 ~ 0 0 0
AcfivityDescdpfion
Objectives for 2005
Budget Comments
-150-
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Dutch Elm Replanting
101.46104
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2002 2003 2004 2005 SAmount
Actual Actual Adopted Adopted, of Change
1,920 0 0 0 0
0 0 '0 0 . 0
5,959 0 0 0 0
0 0 0 0 0
0 0 0 0 0
7,879 0 0 0 0
Activity Description
Objectives for 2005
Budget Comments
-151-
IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Parks
101-45200 il
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2002 2003 2004 2005 SAmount
Actua! Actual Adopted Adopted. of Chan_qe
366,176 .380,227 453,568 460,438 6,870
72,158 70,407 79,200 73,700 (5,500)
160,580 164,282 176,639 177,829 1, t 90
0 0 0 0
0 0 2,000 2,000 0
598,914 614,916 711,407 713,967 2,560
Activity Description
This activity provides for the maintenance of:
A. 15 City Parks;' B. 3 public Wading'-IL39°lS; c, '8 skating and 5 hockey rinks;
O.'-'~ ..... 12' ..... softball/baseball"*' .......... "*- "~'diamonds;'~ *'*' '~' * ...... '- E." *' ..... 2 tenn~s'~""~'*~"~" ' ~-~'~' '~courts; F. ...... 12'" ""buildings "**~ ~ ..... and* ~"~"~-'*'~other' reCr'e~io-nai'
facilities.
This department also provides'landscape maintenance for all municipal buildings, and the
planning, implementation and construction of various park improvements.
Objectives for 2005
1. Improve the timing of park projects that may impact seaSonal park activities.
2. Continue pursuing DNR Outdoor Recreation Grant funding for park redevelopment.
3. Continue to develop a program that involves neighborhood input regarding park
improvements.
4. Improve the general condition of softball fields - drainage and weed control.
5. Coordinate the implementation and funding plan for the reconstruction of Huset Park, and
public input/review process.
6. Develop developmental strategic plan.
Budget Comments
The 2005 Parks proposed budget is $711,447, an 0% increase from the 2004 adopted
budget. Seasonal staffing levels are being held at the 2004._level,_whi!e other lineitems in the
budget have been decreased or remained flat.
-152-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 20O5
IFund: ,431
Department: Engineering Capital Equipment
431-43100 ,I
Expense Changes by Category
2002
Actual
2003 2004 2005 SAmount
Actual Adopted Adopted of Chan.qe
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0 0
0 0 0 0 0
955 484 0 813 813
0 7,524 0 12,500 12,500
0 0' 0 0 0
955 8,008 0 13,313 t3,3t3
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
g~r~eral fUnd.' ThlS'w~s 'acJ=0i'npliShed b~, preparing a detailed 20~year projection Of the City's
equal amount of funding to provide a reserve for future years when larger more costly
equipment will need to be purchased. This, in tum, eliminates the highs and lows of
budgeting as an equal dollar amount is set aside each year.
Objectives for 2005
Budget Comments
Item & Projected Cost
The following requests have been made for Engineering Capital Equipment Replacement:
1. pUrChase a RePlaCement Engineering Ploffer $12,500.00
-153-
IFund: 431
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Parks Capital Equipment
431-45200
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2002
Actual
2003
Actual
2OO4
Adopted
2005
Adopted
SAmount
of Chan,qe
0 0 0 0 0
0 0 0 0 0
0 2,966 0 3,836 3,836
4,680 45,166 0 29,500 291500
0 0 0 0 0
4,680 :' 48,132 0 33,336 33,336
Activity Description
The capital equipment fund was established to fund long-term capital equipment needs in the
gfi~!.i~u, ~.d..:i..~h~i~i...w?~.: ..a...~,C....o,~ Pi!~I~ ed.. bY.'~eE.a.~.n.g....a....d..~_t-a.[!.~ ~..~. ~ ~_q. '..-y~a,.r.. p~_.oj ,ec. ~t!.o. ~ ~f_!..h....e C. itY~.S..
equipment needs and scheduling long term replacement, Thus, the City can set aside an
equal amount of funding to provide a reserve for future'years when large, more costly
equipment will need to be pumhased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2005
1. Replace ~239 Zero Tum Riding Lawn Mower
2. 'Replace #203 Pull Behind Turf Sweeper
Budget Comments
Item & Projected Cost
The followin, g requests have been made for Parks Capi[al Equipment Replacement:
1. Purchase a Replacement Zero Tum Riding Lawn Mower $14,000.00
2. Purchase a Replacement Puli Behind Turf Sweeper $15,500.00
-154-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 20O5
IFund: 43t
Department: Streets Capital Equipment
Expense Changes by Category
2O02
.Actual
43143121 I
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2003 2004 2005 SAmount
Actual Adopted Adopted of Change
0 0 0 0 0
0 6,340 0 0 0
0 3,699 1,814 1,430 (384)
0 47,155 27,900 22,000 (5,900)
0 0 0 0 0
0 57,194 29,714 23,430 (6,284),
Activity Description
The capital equipment fund was established to fund long-term capital equipn~t needs inthe
g~n.e~!i ~.~..n~ Th.i.s.. ~S.-:'a--~--m-'plJ.~_~ :~Y ~m~h.~g-: ~..~-e~![.ed. f ~-~-~Y?..r.-P~0J~.-ct-i--°n'- 9.f..:th.~ (~it.v'-s- .,
equipment needs and scheduling long term replacement. Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be pumhased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Obj otNes for 2005
1. Replace ~:)23 Ingersol Rand 5 Ton Rollpack Roller
Budget Comments
Item & Projected Cost
The following requests have been made for Streets Capital Equipment Replacement:
1. Purchase a Replacement Pavement Roller $22,000.00
-155-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 431
Department: Tree Trimming Capital Equipment
Expense Changes by Category
· 20O2
Actual
431-46102
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencie.s & Transfers
2003 2004 2005 SAmount
Actual Adopted Adopted of Change
0 0 0 0 0
0 0 0 0 0
0 0 0 2,925 2,925
0 0 0 45,000 45,000
0 0 0 0 0
0 0 0 47,925 47,925
Activity Description
The capital equipmqnt, fund was estab!ished to.fund long-term, c~pit~l eq.u. ip.m. ent:needs in the
gen. era!.fund. _T. his_w~S accomplishe.d by p.repa, dng..a.detailed20~-year, proje(;t!on.lc~f the.qity's..
equipment needs and scheduling long term replacemenL Thus, the City can set aside an
equal amount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminaUng the highs and lows in budgeUng as an equal
amount is set aside each year.
Objectives for 2005
1. Replace Aerial Lift Truck Chassis
Budget Comments
Item & Projected Cost
The following requests have been made for Tree Trimming Capital Equipment Replacement:
1. Purchase a Replacement Aerial Lift Truck Chassis $45,000.00
-156-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
-~Fund: 212 Department: State Aid Maintenance 212-43190
Expense Changes by Category
2002 2003 2004 2005 SAmount
Actual Actual Adopted Adopted. of Chanoe
Personal Services 20,393 56,103 33,271 41,894 8,623
SuPplies 2,450 13,172 23,000 28,000 5,000
Other Services & Charges 24,133 24,181 100,160 94,090 (6,070)
Capital Outlay 4,984 125,130 10,000 0 (10,000)
Contingencies & Transfers 92,724 25,390 0 0 0
144,684 243,976 166,431 163,984 (2,447},,
Activity Description
This activity provides for the maintenance .and. repairlof State Aid streets designated within
the City and is.funded by the MSA system.
Objectives for 2005
1. Continue the Implementation of the 5-year Capital Improvement Program developed in
1999, and periodically Updated, as Part of the certified status of local streets.
2. Retain 'certified' complete status ~for our local MSAS.
Budget Comments
This year's 2005 State Aid Construction budget follows that plan and primarily is represented
by seal coating of state aid streets in various locations of the City. The Proposed 2005 budget
is $163,894, a decrease of $2,447.00 from last year. Staff time is allocated for recertifying the
City's State-Aid System. This allows the use of State-Aid funding on local streets and provides
an additional revenue source for'the City's Infrastructure fund to be used in the Street
Rehabilitation Zone work.
-157-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
JFund: 601 Department: Water Utility Source of Supply 601-49400
Expense Changes by Category
2002 2003 2004 2005 SAmount
Actual Actual Adopted Adopted of ChanRe,
Pemonal Services 0 0 0 0 0
Supplies 910,316 1,180,726 946,750 1,046,750 100,000
Other Services & Charges 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Contingencies & Tmnsfem 0 0 0 0 0
910,316 t,180,726 946,750 1,046,750 100,000
Activity Description
iThis department covem pOtable ~vater pUrchaSed from the City of Minneapolis for resale to
Objectives for 2005
1. continue to aSsist the City of Minneapolis with projects assoc!ated with the new water
filtration plant located at 45th and Reservoir Blvd.
2. Coordinate replacement/calibration of. Master Meter (initiated in 2004)
Budget Comments
The propOsed budget for the year 20Q5 is $1,046,750, Which is based upon a 3.3% increase
over the estimated water usage for 2004.
-158-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
~Fund: 601 Department: Water Distribution 60t-49430
Expense Changes by Category
2002 2003 2004 2005 SAmount
Actua[ .Actual Adopted Adopted of Change
Personal Services 250,014 229,131 271,891 280,832 8,941
Supplies 63,223 53,813 46,000 46,300 300
Other Services & Charges 319,849 367,056 238,831 225,092 (13,739)
Capital Outlay 0 0 18,000 18,000 0
Contingencies & Transfers 25,000 25,000 ' 25,000 25,000 0
658,086 675,000 599,722 595,224 (4,498)
Activity Description
· .This activity pr_ov!de~ for ._the oporat, joo a0d ~inten~nce ~of theC!ty's .e_ntire water.~is~ri!~ution
........ system, including .w..a..ter, tqw~r,~.w.a, te~il3~s,..hydmnts,.~e~, met~m~ pump. stati.o.~s (2) ......
sprinkler systems (3), and decorative fountains (2).
Objectives for 2005
1. Continue the implementation of security improvements for the water distribution system.
2. Continue investigation into water quality complaints, and remedial alternatives.
3. Review and develop a large meter replacement program for commercial and industrial
users.
4. Develop developmental strategic plan.
Budget Comments
The proposed 2005 budget is $595,230,105 a decrease of $4,498 from the 2004 adopted
budget.
-159-
~Fund: 601
CITY OF COLUMBIA HEIGHTS, MINNESOTA
. BUDGET 20O5
Department: Water Non'Operating
601-49449
Expense Changes by Category
Pemonal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2002 2003 2004 2005 SAmount
Actual Actual Adopted Adopted of Chanqe
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
74,641 74,641 74,641 173,875 99,234
74,641 74,641 74,641 173,875. 99,234
Activity Description
Objectives for 2005
Budget Comments
-160-
CITY OF COLUMBIA HEIGI-rI:'S, MINNESOTA
BUDGET 2OO5
~Fund: 433 Dep,.artment: Water Capital Equipment 433-49449
Expense Changes by Category
2002 2003 2004 2005 SAmount
Actual Actual Adopted Adopted of Chan,qe
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
0 0 0 0 0
Activity Description
iThe capital_equipment fund was. established-t~ fun~ !ong~te_ .rm. 'cap,·al equipment needs in the
.................... gener~l..~d. 2This ~s aCc, p~plis!3ed by prei~ring a· ~t;il~,d~2~;r-p..;~0~j~ti~ ;f"the'city's~
equiPment needs and scheduling long term replacement. Thus; the CitY can' set aside an
equal amount of funding to provide a reserve for, future years when large, more costly
equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2005 --
No requests capital equipment requests for 2005.
Budget Comments
No Capital Equipment Requests for 2005.
-161-
IFund: 602
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Collections '
602'.49450
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2002 2003 2004 2005 SAmount
Actual' Actual Adopted Adopted of Chan,qe
161,636 191,217 202,775 229,523 26,748
23,591 26,816 25,825 25,825 0
215,884 246,111 224,126 218,180 (5,946)
0 0 12,000 12,000 0
25,000 30,000 25,000 25,000~ 0
426,111 494,144 489,726 510,.528 20,802
Activity Description
This activity provides for thb operation and maintenance of the City's sanitary sewer collection
systemii-~lnclud~d in thiS acfiViiY-are'in~.',~cfi~n~ a~d're~.ai~'0f n~nh01es;'~n~i~i ai~d 'lateral
~'~ ~- ~-n~':-~al~a "ii~-.~.; ~g'i:i-~' i~,):"~t~ a i ' '~ e~w-~;-"'~l~'~;.~- ':~'1:~ ~;~'~k~ ~;'~l'd ~6~'~iiii~''
to MCES treatment facilities.
Objectives for 2005
Continue the'rehab of existing sewer line structures throughout the City
Continue sanitary sewer system evaluations through an aggressive televising and
reporting program.
3. Continue manhole inspections with the televising inspection reports.
4. Implement 1st phase of Sump Pump Disconnects in residential areas (review grants
eligible for sump pump disconnect).
5. Develop developmental strategic plan.
Budget Comments
The 2005 Sewer Collections proposed budget is $508,848, which is an increase of $19,122
from 2004.
-162-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
~Fund: 602 Department: Disposal 602-49480
Expense Changes by Category
2002 2003 2004 2005 SAmount
Actual .Actual Adopted Adopted. of Change
Personal Services 0 0 0 0 0
Supplies 669,354 '723,970 729,131 771,058 41,927
Other Services & Charges 0 0 0 0 0
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
669,354 723,970 729,131 77t,058 41,927
Activity Description
This department provides for fees paid to the Metropolitan Council Wastewater Services for
sewage. {~eatment di~p%~l' CoSts ~il'VarY-fromyear to yearb~sea U-POn fl0Ws.~ ' '
Objectives for 2005
Rates from the MCES have declined slightly or stayed flat over the last couple of years.
Rates began climbing in 2004 and it is anticipated that rates will increase by 3.5% for 2005.
Budget Comments
The proposed 2005 Sewage Disposal budget is $771,058. This represents a 1% increase
from the 2004 adopted budget.
-163-
~Fund: 602
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: SeWer Non-Operating
602-49499
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2002 2003 2004 2005 SAmount
Actual Actual Adopted Adopted of Chan.qe
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 O 0
5,000 5,000 5,000 5,000 0
· 5,000 5,000 5,000 5,000 0
Activity Description
Objectives for 2005
Budget Comments
-164-
IFund: 604
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department~ Storm Water Utility
6O4-49650
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2002 2003 2004 2005
Actual Actual Adopted Adopted
SAmount
of Chan,qe
54,509 48,325 68,086 89,880 21,794
26,099 21,289 22,100 20,500 (1,600)
51,052 99,988 50,122 49,025 (1,097)
0 0 0 0 0
95,200 5,800 52,300 38,700 (13,600)
226,860 175,402 192,608 t98,105 5,497
Activity Description
This department provides for the operation and maintenance of the city's storm sewer system,
!ncl~d...in. g .N P.~ES ~haS. e.i!!.requ.ir-f~m~n.t.s_,' !nsp~.c~!.o.'.n ~q~r~p'.a..!r_~g.f~s.~t .o.~ -r~.~ §..'.e.wer.,P! .L~..'~s,~.c.a~..c..~
basins, manholes, and drainage ponds, and surface water related activities
Objectives for 2005
1. Complete the installation and startup of a new SCADA System.
2. Rehab existing structures and/or main lines throughout the City.
3. Storm sewer system evaluation: manhole sewer line inspections.
4. Develop developmental strategic plan.
Budget Comments
The proposed 2005 budget is $198,105, an increase of $5,497 from the 2004 adopted budget.
-165-
iFund: 604
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Storm Water Non-Operating
604-49699
Expense Changes' by Category
perSonal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfem
2002 2003 2004 2005 SAmount
Actual Actual Adopted Adopted of Chan,qe
0 0 0
0 0 0
0 0 0
0 0 0
0 125,000 110,500
0
5,800
0
.133,732
0
0
5,800
0
23,232
125,000 1t0,500 139,532 29,032
AcfivityDescdpfion
Objectives for 2005
Budget Comments
-166-
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
~Fund: 432
Expense Changes by Category
Department: Sewer Capital Equipment
432-49499
2002 2003 2004 2005 SAmount
Actual Actual . ,Adopted Adopted of Chan,qe
PersOnal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
0 0 0 0 0
0 0 0 0 0
0 0 0 9,652 9,652
0 0 0 148,500 148.500
0 0 0 0 0
0 0 0 158,152 158,152
Activity Description
The .~al.equipm~nt ~nd was ?tab!i.s..h. ed_.t_° f~d I?~n~Tt~e..rrn~aPita! e~ip~n~..n.e~d? in the
equipment needs and scheduling long term replacement. Thus, the City can set aside an
equal an~ount of funding to provide a reserve for future years when large, more costly
equipment will need to be purchased, eliminating the highs and'lows in budgeting as an equal
amount is set aside each year.
Objectives for 2005
1. Replace #126 Silver Lake Lift Station Back-up Generator
2. Replace #190 and #190A Sanitary Sewer Rodding Machine
Budget Comments
Item & Projected Cost
The following requests have been made for Sewer Capital Equipment Replacement:
1. Replace Silver Lake Lift Station Backup Generator $ 18,500.00
-167-
IFund: 402
CITY OF COLUMBIA.HEIGHTS, MINNESOTA
BUDGET 2005
Depa, ;,,lent: S~ate,Aid General Cons;~-uction
402~
Expense Changes by Category
,2002 2003 2004 2005 SAmount
Actual Actual Adopted, Adopted,, ~
Personal Services 0 0 0 0' 0
Supplies 0 0 0 0 0
Other Services & Charges 0 0 0 0 0
capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
' 0 0 0 0 0
Activity Description
~This fund is used for capital improvement projects on the City's municipal state aid ~[~-eets.
.................. Construction project in 2002, 2003, and 2004: : "
Objectives for 2005
1. Crock Seal and Seal coat State-Nd Streets
2. Mill & Overlay of various state-aid streets consistent with the 1999 5-year MSA CIP.
3. Crock seal Central Avenue (37th to 43rd Avenues)
4. Update 5-year Capital Improvement Project Listing
Budget Comments
-168-
IFu'nd:""412
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2OO5
Department: Parks Capital 'Improvement
412-45200
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2002 2003 2004 2005 SAmount
Actual Actual Adopted Adopted of Chan,qe
0 0 0 0 0
0 8,979 0 0 0
304 933 0 44,250 44,250
20,486 14,424 64,000 400,000 336,000
0 0 0 0 0
20,790 24,336 64,000 ~.~.,250 380,250
Activity Description
Tb!s__a~[ty pr~v!d~s fo._r c. ap!ta!, i ..r~..ro.ve..n~.~ .n...~. in ~h~ ~ity'~ pa~ s~t~m,. !~!u_~n~ major
r~p.~..im,/i~p,r.,o....v..e.~n_~, ~ P~.b~uj!,.d._~_ng.s., pl~ygr_.0.un._d...S~. ~.r~c~e.a~_o.~,a.I._f~gjl~.~es_,~ ~ ..d_ P~ ..........................
amenities. - ........
Objectives for 2005
Capital Outlay Projects-listed in priority:.
Grant Eligible Projects-Listed in priority:.
1. Huset Park-2004 Master Plan
Recommendations - Reconstruct
Budget Comments
The 2005 proposed Parks Capital Improvement budget is $400,000. The proposed work
program is focusing on improvements to Huset Park. To further the available dollars in that
fund, staff will apply for grant monies through the DNR Outdoor Recreation Grant Program.
Huset Park reconstruction i~ the pci~ary .1~o_ ject ~or 200_.5.. .........
-169-
~Fund: 430
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Infrastructure
430-46323
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2002 2003 2004 2005 SAmount
Actual Actual Adopted Adopted of Chan.qe
0 1,530 66,871 69,560 2,689
0 0 0 0 0
0 99 8,000 8,000 0
0 261,591 85,000 85,000 0
144,380 0 0 0 0
144,380 ' 263,220 159,871 162,560 2,689
Activity Description
This fund was set-up in 1992 for the rehabilitation of the City's street system, with money
t-.m-~ferred ~r'0n~'~ LigU°~ F~ind,' ~he. fun~fi'fi~ted ~e-C~' ~t~ee~ r:~habili~atiOh program in -
1996 and with annual transfers, will perpetuate the continued investment into the maintenance
and improvements of the City's streets. An additional soume of revenue was secured in 2000,
on a 2-year renewable cycle, with the cerlification of the 'City State-Aid Street System.
Objectives for 2005
Budget Comments
The InfraStructure Fund supports city costs to. perpetuate the city wide street rehab program.
Zones 1,2,3, 4, 5 6A, 6B, and 7A have been completed. The rehabilitation of last zone, with
city streets west of University Avenue and south of 44th, Zone 7B is planned for construction
il! 2005. An additiona! source. of ~n..d!ng~fro~mth~ ci~s .S._t_a~e:,Nd a~c0qnt i~:a. va!!able with
continued certification by MNDOT of our State-Aid system.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
~Fund: 651 , Department: Water Construction 651-49449
Expense Changes by Category
:2002 2003 2004 2005 SAmount
Actual Actual Adopted Adopted of Change
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 0 0 0 0 '0
Capital Outlay 0 0 264,500 318,000 53,500
Contingencies & Transfers 209,717 764,571 0 0 0
209,7t7 764,57t 264,500 318,000 53,500
Activity Description
This fu._nd co~e~ Capit.al !mpmvements to_ ~e~ .~C~Y'S W';te~r D!s..td'b_ution ~ystem ~nd the
.................... m~...o, ns~..,m.c.0.o.~.._a.~g_.r.,r~p~i...rs. ~q~ .d!s.~.b.~fi._'o~ .n..s. ~t .e. ~ j~l~_u, di~g.m~jn.s,, p~.u,....mp. ~!0g.~ta,.~o r~s.,
water tower, and operational control valves.
Objectives for 2005
1. Complete the installation and startup of a new SCADA System.
2. Coordinate repair/replacement of water mains that are in the street reconstruction zones
or major Improvement projects such as Central Avenue.
3. Complete minor repairs and repaint the City's water tower.
Budget Comments
The 2005 Water ConstruCtion budget is $318,000 to continue the focus on rehabilitation of an
aging system. Work Includes pipe replacement in the Street Rehabilitation areas, repainflng
the water tower, and security improvements to the City's Water DistributiOn System.
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IFund: 652
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Sewer Construction
652-49449 I
Expense Changes by Category
Actual Actual Adopted Adopted. SAmount
2002 2003 2004 2005 of Change
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 0 5,187 0 0 0
Capital Outlay 0 0 175,000 200,000 25,000
Contingencies & Transfers 0 0 0 0 0
· 0 '"; 5,t87 175,000 200,000 25,000
Activity Description
This fund supports Capital Improvements to the City's Sanitary SeWer System and major
Objectives for 2005
Budget Comments
The 2005 Sewer Construction budget is proposed at $200,000 to continUe addressing the
rehabilitation of an aging, sewer system. Work includes manhole and pipe rehabilitation in the
Zone Street Rehabilitation area. The program also includes increasing the annUal budget to
$!00,000 for continued lining of deficient pipes to address root or c!ear water inflow.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
~FUnd: 438 · Depm;.,ient: Cap Imp Rep Storm Sewer 438-49699
Expense Changes by Category
2002 2003 2004 2005 SAmount
Actual Actual Adopted Adopted of Chan.qe
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 237 0 0 0 0
Capital Outlay 3,650 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
3,887 0 0 0 0
Activity Description
· The capital equipment fund was established to fund long-term capital equipment needs in the
gene~l'~nd.~ This~aS '~C~-~)ii~l~eci~b~rel~afln{! a~id~aile~2b~Y~'r~i;0~ec~6n bflthe cites
equipment needs and scheduling long term replacement. Thus, the City can sat aside an
equal amount of funding to provide a reserve for future years when large, more cosily
equipment Will need to be pumhased, eliminating the highs and lows in budgeting as an equal
amount is set aside each year.
Objectives for 2005
No requests capital equipment requests for 2005.
Budget Comments
No Capital Equipment Requests for 2005.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
~Fund: 653
Expense Changes by Category
Department: Storm Sewer Construction Fund
653-49699
2002 2003 2004 2005 SAmount
Actual Actual Adopted Adopted of ChanRe
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 0 2,519 0 0 0
Capital Outlay 0 0 150,000 125,000 (25,000)
Contingencies & Transfers 362,210 254,032 0 0 0
362,210 256,551 150,000 . 125,000 (25,000)
Activity Description
This fund supports Capital Improvements and major repairs in the storm sewer .collection
sYStem, floed.n~ifigatio~ an~!. other, su~a~ceW~ter, re!a.t~ a~tiViti_es,..~ .. '._.
Objectives for 2005
1. Reconstruct or repair problem areas in the Storm sewer sYStem that were identified in
1999.
2. Continue the annual program of replacing or upgrading catch basins, manholes and
storm pipe in the street rehabilitation zones.
Budget Comments
The 2005 Storm Sewer Construction budget was established to be consistent with the 10
year Capital Implementation Plan prepared during the establishment of the Storm Water
Utility. The plan includes specific improvement projects flood mitigation areas and/or Street
Zone and annual maintenance or planning activities.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 701
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies. & Transfers
Department: Central Garage
7Ol.4995o I
2002 2003 2004 2005 SAmount
Actual Actual Adopted Adopted, of Change
144,462 152,043 163,619 173,349 9,730
75,448 75,883 94,300 85,900 (8,400)
129,001 130,616 135,852 133,069 (2,783)
0 0 0 0. 0
94,500 94,500 94,500 101,500 7,000
443,4tl 453,042 488,271 493,818 5,547
Activity Description
Central Garage.prqvides pre.v, en_._tiye ge.~ne~ra! m_ainten~n~ an.d_ rep~!E.~or ~!!._qit_y .o_~ed
ye~hic!es ~nd,~.q0iP~.n_..[. T.h_~. C. ity...c~.n..tJ_y...h_~§? ~ .5._.p!..e~_~...s.. ~.f?,.eq.u!p~..me..~.t..,tb. a.t._....a..re_m~!~t~i~e.~ .....
on a regular basis. This is an internal service fund with revenue generated by charges to
other departments for all repair and ·maintenance services performed by members of this
department.
Objectives for 2005
1. Continue the architectural design for building and site improvements to the
MSC building, with construction in the 2nd or 3rd quarter.
2. Continue to improve the training and data availability on the CFA software program for
the City Fleet Maintenance Program.
3. Replace Municipal Service Center roof. (part of 1 above)
Budget Comments
The Public Works garage budget proposed for 2005 is $492,978 which represents an
increase of $4,707 over the 2004 adopted budget. Capital outlay remains the same with
continued funding for a building fund for recommended improvements to the Municipal
Service Center Building in 2005. The pro_posed budget remains.fiat in 2~05. _
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IFund: 41t
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
DePartment: Cap Imp ,- Central.Garage
411-49950
Expense Changes by Category
PemOnal Services
SUpplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
2002 2003 2004 2005 SAmount
Actual Actual Adopted, Adopted, of Change
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
Activity Description
Objectives for 2005
Budget Comments
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
~Fund: 434 Department: Garage Capital Equipment 434-49950
Expense Changes by Category
2002 2003 2004 2005 SAmount
Actual Actual Adopted Adopted of Change
Personal Services 0 0 0 0 0
Supplies 0 0 0 0 0
Other Services & Charges 0 0 0 364 364
Capital Outlay 0 0 0 5,600 5,600
Contingencies & Transfers 0 0 0 . 0 0
0 · 0 5,964 5,964
Activity Description
Objectives for 2005
-. Replace #398 FMC Air Operated Tire Changer
Budget Comments
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RECREATION
City of Columbia Heights
Recreation Director
PT clerk-Typist II
!
Senior Citizen
Coordinator
I
Program
Coordinator
(1)
Head Custodian
Custodian II
(6 PT)
Custodian I
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RECREATION
EXPENDITURE SUMMARY
600,000-
500
400,
300,
200,
100,000
2002 2003 2004 2005
[] Personal Services
[] Other Services & Charges
[] Contingencies & Transfers
[] Supplies
[] Capital Outlay
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101 Department: Recreation Administration 101-45000
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan,qe
Personal Services 153,155 145,913 122,188 129,281 7,093
Supplies 2,887 1,757 5,664 4,750 (914)
Other Services & Charges 15,038 - 14,466 21,186 15,847 (5,339)
Capital Outlay 0 0 0 0 0
Contingencies & Transfers 0 0 0 0 0
ActivityDescdpfion
171,080 162,136 149,038 149,878 840
This activity provides recreational opportunities and services to the residents of Columbia
. Heights. Thee Re_cre.~fi~n ~pa~meqt~_.compri_sed_of~e!gh!; ~ip ar.e..as~!n_~ic~h~t~e ._Director,
............................. fEty per, c. ent.full..time. Clerk.~Typist I1., a_..n.d .poe
EaCh of the eight areas has its' own separate budget. This category'provides salades for the
department aS well as supplies and contractual services for the department. Recreation
Administration also funds space allocation to the Murzyn Hall budget for office space.
Objectives for 2005
1. Continue to improve customer service.
2. EYaluate existing recreational programming needs of the community and create
recreation programs to mee[ those needs.
Budget Comments
The Recreation Administration total budget has remained the same as it was for 2004.
Personal Services has had an increase of $6,253. Supplies have decreased $914 and Other
ServiCes has also decreased $5,339 due to a major reduction in ·telePhone charges. This
budget also is providing $3,006 for Murzyn Hall office ·space all _oca~iqn .: i
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IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Youth Athletics
t01-45001
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002
.Actu.a!
2003 2004 2005 $ Amount
Actual Adopted Adopted of Chan,qe
3,511 2,814 28,889 29,315 426
5,984 5,426 600 650 50
3,603 5,810 8,647 8,171 (476)
0 0 0 0 0
0 0 0 0 0
t3,098 114,050 38, t36 38,t36 0
'his activity classification encompasses recreational programs provided t° youth. These
!_r_~m~ c~n~i~t qf ch!!dreP, a.n_d ~!~sqe._n..._t_s~.~.~!.2~.~. ~rog~.._s.~a_!l ~.n_ ~_r._~e~_sP~-specific
~eadings, including .baseball,~ basketball, .football, socce¢,~ yoll.e.~all,....a_n~l~,.wr...e.stl[ng~. All...
programs are participation-oriented, with the focus on fun, socialization, and athletic sldll
development. These particular programs provide the youth of Columbia Heights with
supervised play opportunities at local gym facilities and neighborhood parks. This category
also provides one-third of the Athletic Coordinator salary, gym supervisors and officials.
Youth Athletics also provides office space to the J.P.M. bu~lget.
Objectives for 2005
1. Degelop coaches' clinics to better train youth coaches.
2. Develop youth teams .at all grade levels at all parks.
3. Expand soccer leagues to include more age divisions.
4. Conduct an informational meeting for parents before the start of each season.
5. Develop a preschool soccer and t-ball League.
Budget Comments
The 2005 Youth Athletics budget has remained consistent with the 2004 budget. 33% of the
Athletic Coordinator sa!ary iS incl.ud_.ed~ ~thi~ .th~ .budget.~ _Ope.[.e.a.s_p~_~i~_~_,u_d_g~t has not
increased is due to the significant donation of athletic equipment made by the Columbia
Heights Athletic Boosters Association. The Youth Athletic budget also provides $2,964 for
space allocation to J.P.M.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 10t
Department: Adult Athletics
101-45003
Expense Changes by Category
2002 2003 2004 2005 $ Amount
Actual Actual. Adopted Adopted 'of Chanqe
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
'2,089 2,021 23,423 23,837 414
3,165 400 2,750 2,250 (500)
16,920 14,787 17,614 17,700 86
0 0 0 0 0
0 0 0 0 0
22,174 -17,208 43,787 43,787 0
Activity Description
This activity encompasses recreational programs provided to adults in Columbia Heights.
Leagues are.administer, ed In summer, fall, and~nter,_An an_~lu~l ..s..~y..s~.ffi3~ ~!! ....
toumamentis .held during the C.olumbia Heights..J. ambor..ee...as,.we!!~as:
Softball Tournament. This activity also provides one;third of.the Athletic Coordinator salary '
and covers costs of umpires and referees. J.P.M. budget is also paid for space allocation for
office space and storage space.
Objectives for 2005
1. Explore options of developing adult football and broomball leagues.
2. Pursue options with Park and Recreation Commission to create additional ball fields
due to overwhelming response to our adult softball programs.
Budget Comments
The total Adult Athletics budget for 2005 has remained the same as it was for 2004.
Personal Services has increased $414, supplies has decreased $500, and Other Services
has increased by $86. Murzyn Ha!l budget also received space allocation from Adult.
Athletics in the amount of $2,964. '
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101
Expense Changes by Category
Personal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfers
Activity Description
Department: CHASE
101-45004
2002 2003 2004 2005 $ Amount
Actual .Actual Adopted Adopted of Chan,qe.
14,792 15,131 15,514 15,550 36
1,571 1,243 ' 2,300 2,300 0
3,244 1,157 19,562 19,526 (36)
0 0 0 0. 0
0 0 0 0 0
19,607 . 17,531 37,376 37,376 0
This activity classification encompasses recreational, academic, athletic, and enrichment
pr0g~ provided to. ~e_..yo~_.age 3_-_1. 3~ _ T~e~e..offedng~ ~!;~e.pa~iq!p.,a~j~d~eo_ted, with the
focus on .fun,. socialization, achievement, .and.skill development..... Dance~and Tumbling runs
throughout the fall, winter, and spring sessions. Special events that are family-oriented and
run throughout the year are Bunny Brunch, Safety Camp, Halloween Spooldacular, and
Breakfast with Santa. This will be the sixth year .for the Traveling Puppet Wagon, which was
funded through a grant from the Medtronic Foundation in i998. The Puppet ~wagon travels
to neighborhood parks and performs a variety of f~mily-based puppet shows. Youth
Enrichment funds office, storage and program space within the Murzyn Hall budget.
Objectives for 2005
1. Improve and expand preschool (4-6 years old) programming opportunities.
2. Maintain and improve special event programs.
Budget Comments
The Youth Enrichment budget is consistant with the 2004 budget. There was a slight
increase of $813 for Space allocation to the Murzyn Hall budget. $16,050 is budgeted for
space allocation to JPM. Total budget for Youth Enrichment is $37,376.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
'BUDGET 2005
IFund: 101 Department:
Expense Changes by Category
Travelin9 Athletics
2002 2003 2004 2005
Actual ACtual Adopted Adopted
101-45005
$ Amount
of Chan.qe
Personal Services 1,346 627 23,104 23,518
Supplies 513 4,310 1,025 1,075
Other Services & Charges 4,689 3,868 16,964 12,500
Capital Outlay 0 0 0 0
Contingencies.& Transfers 0 0 0 0
Activity Description
· 414
50
(4,464)'
o
0
6,548 8,805 41,093 37,093 (4,000)
This 'activity classification encompasses competitive athletic opportunities offered to Columbia
Heights' youth in grades 5-12. Teams are formed in basketball, baseball, and softball, with
through the Recreation Department, which is unique in the metro area, Teams compete
within Minnesota Youth Athletic Services sanctioned leagues. This category also provides
one-third of the Athletic Coordinator salary as well as league fees for team memberships.
Traveling Athletics also has money budgeted for space allocation for office space and
:storage space to the Murzyn Hall budget.
Objectives for 2005
1. Look for alternative organizations for teams to be sanctioned by.
2. Develop coaches clinics to better train youth coaches.
3. Better classifications for traveling basketball teams so they will be more equally
matched against other communities
Budget Comments
Traveling Athletics budget decreased due to the eli.ruination of the gym rental f. rom NEI.
33% of the Athletic Coordinator's salary is budgeted under Personal Services. Space
a!location of $2,964 was also proVided to the Murzyn Hall budget. The total decreaSe for this
budget was $4,000.
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101 Department: Trips and Outings
t01-45030
Expense Changes by Category
· 2002 2003 2OO4
Actua! Actual Adopted.
Personal Services 0 0 14,794
Supplies 242 63 350
Other Services & Charges 38,069 32,009 39,017
Capital Outlay 0 0 0
Contingencies & Transfers 0 0 0
ActivityDescdption
2005 SA mount
Adopted. of chan~e
15,398 604
350 0
32,599 (6,418)
0 0
0 0
'38,311 '. 32,072 54,16t 48,347 (5,814) '
Trips and outings include one-day and extended .trips for senior citizens. These are
.advertised through quarterly trip flyers mailed' to participants. It continues to be one of our
~ercent of the Senior Citizen Coordinator salary. Trips and Outings also budgets monies for
offic-e-s~C-e-~ii0c~ti0nt6-M-ur.~jr~ ....... ,_ :~_ ....... ~.._._ ~-~: ~- ..........
..... Hall.
Objectives for 2005
1. Provide seniors with a well-planned and well-executed trip schedule of both one-day
extended trips.
Budget Comments
Trips and Outings budget has decreased due to deductions made in rents and leases and
progrem activities. Twenty-five pement of the Senior Cit~en Coordinator salary is budgeted
within the Trips and Outings budget. Murzyn Hall also received $768 for space allocation.·
The total decrease for this' budget is $5;814.
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'CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
IFund: 101
Department: Senior Citizens
101.45040
Expense Changes by Category
Pemonal Services
Supplies
Other Services &. Charges
Capital Outlay
Contingencies & Transfers
Activity Description
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan,qe
63,385 65,597 53,823 55,644 1,821
2,743 3,419 2,950 2,900 (50)
3,685 ' 3,888 19,850 18,079. (1,771)
· 0 0 0 0 0
0 0 0 0 0
69,813 72,904 76,623 76,623 0
The Senior Center is located in MurzYn Hall and provides, a wide vadety of programs to
iod~idp~ 55' y~am ~n~. o[d~_r. ,!n.~ ~mlmpq.!t~';. ~Th~ ~t~r ~!~.qP~n.M~_d.,@Y ~ug.h.. Fdd~y
from 9:00.a.m. to 4:00.p.m..This.progamprovides~seventy-fNe.percent.of the.Senior Cifizen~.
Coordinator salary. The Senior Citizen budget also provides space allocation for Murzyn Hall
for office, storage and SeniorCenter space.
Objectives for 2005
1. To provide social, educational, and recreational progFams .to seniom in the
community. To serve as a center that provides resource information regarding
senior issues and ooncems.
2. To provide the opportunity for senior exerciSe programs.
Budget Comments
The total Senior Citizens budget has 'remained the same for 2005 as is was in 2004. 75%
of the Senior Coordinator salary is budgeted under this budget. There was a charge of
$13,616 for space allocation to Murzyn Hall.
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IFund: 101
CITY OF COLUMBIA HEIGHTS, MINNESOTA
BUDGET 2005
Department: Murzyn Hall
101-45129
Expense Changes by Category
Pemonal Services
Supplies
Other Services & Charges
Capital Outlay
Contingencies & Transfem
Activity Description
2002 2003 2004 2005 $ Amount
Actual Actual Adopted Adopted of Chan,qe
139,231 139,946 133,355 138,680 5,325
19,910 16,954 16,100 18,150 2,050
75,399 66,571 34,631 37,070 2,439
0 0 0 0 0
0 0 0 0 0
". 234,540 . .223,471 184,086 193,900 9,814
In an average year, Murzyn Hall (JPM) is used approximately 2,500 hours for classes/
aqti.vifies, ! ,_500 hours f_or w.e~d!pg~~ ~nd l,~_._h~um f_or ~e. fi0g~s..Apprg~_ma~ _t,e. ly 20% of the
use. mam. ch_a.rge.d..wh_ lie the..r, em~!ioing. SO%l.l.are...fe~. _~.w_..ajv_ed .oi'.c. harge_dl.a.m[n, ima[ fee, i~tq_..oft'set
custodial costs. JPM operates seven days a week and runs near full capacity throughout the
year. Murzyn Hall budget provides salaries for the Head Custodian, part-time cUstodians,
and fEty pement of the Clerk-Typist II position.
Objectives for 2005
1. Develop a JPM preVentative maintenance plan.
2. Continue to develop a plan for rOOf improvement.
3. Continue to work with the Lion's Club to improve customer service.
Budget Comments
The Murzyn Hall budget has increased $9,814 primarily due to increases in Personal
Services. Other increases in expenses were in supplies and' materials. Electric,. gas and
Honeywell all had slight increases. Space alloCation credit received from the recreation
budgets was $42,280
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FINANCIAL RESOURCES FOR OPERATING BUDGET
The following is a.descdption of the funds that finance the operating budget. Each fund is a
separate fiscal and accounting entity.
General Fund
Accounts for all financial resources except those required to be accounted for in another fund.
This fund accounts for the majority of the City's operating budget. '
Special Revenue Funds
Special Revenue Funds are used to account for the proceeds of specific revenue sources that
finance specified activities as required by law or administrative regulation.
Municipal State Aid Fund: Maintained according to state statute for maintenance and
construction of streets or munici pal state aid systems.
Cable Television Fund: Established to account for revenues and expenditures
associated with cable television franchise.
DARE Program Fund: Established to account for revenues and expenditures of DARE
program.
Library Fund: Established in 1993 to account for revenues and expenditures of the
libi:ary.- .................................
*'C-O'r~Yn~'D-e-~,~i&p~[~-t'Fb~h~:: E~t-abli~he-d th' ~6ht-f6~'?e~/6i~i~6~'p~ff~js~haitu~s ' '
associated with planning, building inspections, and community development projects
within the City.
Debt Service Funds
The Debt Service Funds are used to account for the collection of tax levies and other revenues
and to record the payment and interest on outstanding General .Obligation Bonds.
Tax Increment Bonds Funds: A separate fund is used to account for each separate Tax
*Increment Bond Issue revenues andexpenditures.
Capital Project Funds
Capital Project Funds are maintained to account for the construction of major capital facilities.'
Project funding consists of a combination of several revenues sources, such as munidpal State
Aid streets, spedal assessments, sewer utility fund, other governmental units, state and federal
grants, etc.
Capital Improvement General Government Buildings Fund 411: Used to account for
improvements to municipal buildings--library, municipal garage, and City Hall.
Capital Improvement Parks Fund 412: Used to account for capital improvements in City
parks.
Infrastructure Replacement Fund ·430: Used to fund replacement of City infrastructure.
Capital Equipment Replacement Fund 431: Used to fund replacement of fixed assets as
needed.
Enterprise Funds
Used to account for operations that are either financed and operated in a manner similar to
private business enterprises or where the goveming body has decided that a periodic
determination of revenues earned, expenses, incurred, and/er net income is appropriate for
capital maintenance, public policy, management control, accountability, or other purposes.'
Water Utility Fund: Used to account for revenues and expenses associated with services
to area residents.
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Sewer Utility Fund: Used to account for revenues and expenses associated with sewer
disposal within the City.
Storm Sewer Utility Fund: Used to account for revenues and expenses associated with
sewer disposal within the City.
Refuse Utility Fund: Used to account for revenues and expenses associated with
organized collection of refuse and recycling in the City.
Liquor Fund: Used to account for revenues and expenses associated with the operation
of three off-sale liquor stores.
Internal Service Funds
Used to account for the financing on a cost reimbursement basis of goods .or services provided
by one department or agenCy to other departments or agencies within the City.
Central Garage Fund: Used to account for the costs of operating a maintenance facility
for automotive eqUipment used by other City departments. Such costs am billed to other
departments at actual cost plus a fixed overhead factor. The automotive equipment itself
is acquired by the various user departments which are responsible for financing
replacement vehicles as necessary.
Data Processing Fund: Used to account for management information system costs
throughout the City.
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0
-195-
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o
o
o
-197-
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0 CD 0
t~ '~--
o c~
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CITY OF COLUMBIA HEIGHTS, MINNESOTA
TOTAL PERSONNEL - F.T.E & SALARIES
FTE ADOPTED ADOPTED ADOPTED ADOPTED
BUDGET BUDGET BUDGET SALARIES
2005 2002 2003 2004 2005
ADMINISTRATION
Mayor
City Council
Council Secretary
CITY MANAGER
City Manager
Asst. to City Manager
Secretary to City Manager
Special Project Coor. -
Intern
Assessing Accounting Clerk II.
_C_!~ __~.~. Typist_ !1__ ......
0.20 9,000 9,000 9,000 9,000
0.80 31,200 3t ,200 31,200 31,200
1.00 41,988 43,404 ' 42,654 44,346
2.00 82,188 83,604 82,854 84,546
i.00 95,985 105,093 105,093 108,846
1.00 70,976 75,536 75,536 78,464
1.00 42,488 43,904 42,654 44,346
1.00 43,452 44,964 44,964 46,704
0.20 0 0 0 0
0.00 34,979 0 0 0
0.00 25,513 0 0 0
TOTALS
COMMUNITY DEVELOPMENT
Deputy Exec. Dir/Comm. Devel. Dir.
Comm Development Assistant
Comm Development Assistan. t
· Occupancy Specialist
FSS Coordinator
Secretary
Planner
Building Inspector
Assist Building Inspector/Clerk
Building Official
Secretary II Permits
Intern
TOTALS
FINANCE
Finance Director
Assistant Finance Director
Accountant
AcCounting Coordinator
Acctg. Clerk Acct Payable
Accounting Clerk II Payroll
Accounting Clerk II Utility
Accounting Clerk II Liquor
Accounting Clerk I Utility
Meter Reader
Accounting Intsm
Secretary II
Receptionist
Finance cut
TOTALS
313,393
1.00 65,820
1.00 62,091
0.00 0
0.00 '0
'0.00 0
1.00 33,958
1.00 43,512
1.00 55~452
0.00 32,709
1.00 0
0.75 0
0~00 0
6.75 293,542
68,810 73,862 82,910
61,865 61,860 64,346
17,760 17,160 0
0 0 0
0 0 0
36,495 38,367 39,873
46,404 46,404 56,664.
57,384 0 42,200
0 0 0
0 0 52,560
18,279 27,050 37,873
0 0 0
306,997 264,703
376,426
1.00 88,780 92,102 92,102
1.00 61,596 63,744 63,744
0.00 44,856 50,521 52,071
1.00
0.00 38,832 37,940 38,156
1.00 39,032 40,376 40,376
1.00 38,832 35,910 35,910
0.75 22,929 25,859 25,859
1.00 33,247 34,391 34,391
0.50 8,105 8,106 8,106
0.00 0 0 0
1.00 22,706 23,501 23,501
1.00 0 33,934 33,934
-18,937
'95,772
.62,706
0
43,300
0
39,723
37,344
26, t96
35,764
8,433
39,685
. 35,285
9.25 - 2 0 7 -8,915 446,384 429,213 424,208
CITY OF COLUMBIA HEIGHTS, MINNESOTA
TOTAL PERSONNEL - F.T.E & SALARIES
FTE ADOPTED ADOPTED ADOPTED ADOPTED
BUDGET BUDGET BUDGET SALARIES
2005 2002 2003 2004 2005
INFORMATION SYSTEMS
M.I.S. Coordinator & Technician
PT Intern
TOTALS
2.00 106,686' 111,500 111,000 115,398
0.50 0 0 0 11,482
'2.50 106,686 111,500 '111,000 126,880
ELECTIONS
Election Head Judge 0.00 2,736 0 3,200 0
Election Judge 0.00 17,280 0 17,280 0
TOTALS 0.00 20,016 0 20,480 0
FIRE DEPARTMENT
Fire Chief 1.00 79,252 83,496 84,996. 86,364
Assistant Fire Chief 1.00 63,908 61,500 64,508 66,298
Captain III 3.00 190,863 200,058 !90,458 201,297
Journeyman Fimfighter 2.00 113,864 121,290 118,090 123,1.35
1~ ' ~49~i75 ...... 64,577 :531577 ' '40~857 ~
............. .ii/. i.. ....... 'i ........ ............. .......... .......... ............
PT Secretary
PT FirefighterslEMS 4.00 74,756 75,000 54,000 54,000
Clerk Typist II 1.00 31,500 34.736 ' 35,036 36,036.
TOTALS 13.62 628~793 652,627 622,900 .630,931
LIBRARY
Library Director 1.00 73,324 76,106 76,106
Children's Librarian 1~00 441844 46,404 46,404
Adult Services SpeCialist 1.00 44,844 46,404 46,404
Cierk Typist II-Adult Services Dept 1.00 34,952 35,341 36,186
Clerk Typist II-Childrens Dept 1,00 32,815 33,984 33,984
4 Ubrary Supervisors '~.65' 23,368 23,355 24,178
8 Pages ' 3.02 51,940 55,014 56,896
Ubrary Aide 0.35 .6~906 6,838 7,475'
I Library Clerk 0.75 19,831 2t,656 22,638
' TOTALS 9.77 332,824 345,102 350,271
79,130
48,264
48,264
37,640
35,336
24,178
eo,o95
?,8 5
22,266
363,248'
MUNICIPAL LIQUOR STORES
STORE # 1
LiqUo~ Manger
Assistant Liquor Managers
Store Supervisor
Accounting Clerk I
Head Cashier
Cashiers and Stockers
STORE # 2
Assistant Liquor Managers
Cashiers and Stockers
STORE # 3
Assistant Liquor Managers
Cashiers and Stockers
TOTALS
i.00 ' 66,892 72,336 76,3'12
3100 118,866 130,530 88,002
1.00 32,324 32,322 32,322
0.50 O 14,858 16, t10
0.00 25,351 21,141 0
5.00 83,363 83,050 85,350
· ' -80,100
135,534
37,638
18,618
0
93,421
2.00 41,034· 43,782 84,396 89,624
3.00 49,391 58,529 56,529 54,126
22.00 _ 208 _1,031 587,318 586,891 ~,710
2.00 83,505 87,840 87,840 91,220
4.50 40,305 42,930 58,030 68,429
CITY OF COLUMBIA HEIGHTS, MINNESOTA
TOTAL PERSONNEL - F.T.E & SALARIES
FTE ADOPTED ADOPTED ADOPTED ADOPTED
BUDGET BUDGET BUDGET SALARIES
2005 2002 2003 2004 2005
POLICE DEPARTMENT
Police Chief 1.00 86,476 89,714 89,714 93,288
Police Captain 1.00 67,448 70,904 70,904 73,748
Police Sergeants 3.00 195,627 205,564 199,984 209,636
Police Corporals 3.00 179,348 184,499 184,499 191,559
Police Officers 16.00 998,728 1,010,718 950,680 982,426
Support Services 1.00 45,044 45,044 45,454 47,388
Record Technicians ZOO 67,062 70,806 67,956 67,749
Community Service Officers 2.00 129,673 98,663 65,593 70,558
Secretary 1.00 37,067 38,381 38,381 39,910
Clerk Typist 1.00 31,929 33,057 33,057 34,371
Inv. Pay Diff. 9,240 9,240 9,240 9,240
New employee 0.00 0 0 30,000 0
Seasonal Bike. Safety . 0.00 ........... 0 0 0 0
TOTALS 31.00 1,647,642 1,856,590 1,785,462 1,819,873 '
PUBUC WORKS DEPARTMENT
Public Works Director
A.C.E.
Public Works Superintendent
Administrative Assistant
Shop Forman
Secretary
Clerk Typist II
Engineering Tech IV
Engineering Tach III
Engineering Tech II
Forman
Mainten'ance III
Maintenance Worker
Seasonal
TOTALS
RECREATION DEPARTMENT
Recreation Director
Senior Citizens Coordinator
Senior Aerobic Instructors
Program Coordinator
Clerk Typist II-Recreation
Recreation Clerk
Seasonal
Head Custodian
Custodian II
Custodian I
TOTAI'S
1.00 83,617
1.00 63,698
1.00 62,742
1.00 42,150
1.00 53,111
1.00 38,354
0.00 30,347
2.00 107,424
1.00 0
0.00 46,898
3.00 142,804
2.00 134,692
15.00 612,472
2.70 95,000
92,268 95,510 96,380
65,928 65,928 68,575
64,920 64,920 67,536
44,964 44,964 46,761
54,941 54,962. 57,170
39,656 39,956 41,185
30,231 28,796 0
112,096 112,096 116,388
49,101 49,100 50,971
0 0 0
149,691 149,691 155,259
140,513 140,513 95,834
647,681 662,229 709,095
105,000 105,000 101,000
31.70 1,513,309 1,596,990 1,613,665 1,606,! 54
1.00 62,171 67,612 67,862 71,854
1.00 43,896 45,420 46,404 48,267
0.50 8,728 8,728 8,728 8,728
1.00 64,164 67,379 35,715 35,664
1.00 30,300 32,759 35,363 36,725
0.50 13,988 15,126 13,009 13,534
t.82 39,640 39,640 39,640 39,640
1.00 40,847 42,095 42,095 43,582
1.00 52,487 52,487 35,221 36,643
2.12 5,086 5,086 12,584 13,092
10.94 361,327
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'376,332 336,621 347,729
CITY Of COLUMBIA HEIGHTS, MINNESOTA
TOTAL PERSONNEL - F.T.E & SALARIES
FTE ADOPTED ADOPTED ADOPTED ADOPTED
BUDGET BUDGET BUDGET SALARIES
2005 2002 2003 2004 2005
GENERAL GOVERNMENT BLDGS
Head Custodian
TOTALS
o.oo o o o o
0.00 0 0 0 0
TOTAL FULL TIME
TOTAL PART TIME
109.00 5,758,162 5,869,969 5,690,328 6,042,425
34.73 681,504 762,972 781,979 684,700
*NOTE: Part time, Seasonal and Tempory are shOwn in bold.
GRAND TOTAL 6,439,666
6,632,94'1 6,472,307 6,727,125
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COMMUNITY PROFILE
City of Columbia Heights
Location
County Anoka
Region Metro
Senate District 52
House District 52A
Congressional District 6
History
What is now Columbia Heights was once part of Manomin County. Manomin was too small to suppOrt
itself, so on November 2, 1869, it was annexed to Anoka County. It was then considered part of Fridley
Township. On March 14, 1898, incorporation as a village was completed. The City Charter was adopted
on July 21, 1921. The City of Columbia Heights is 3.4 square miles in area.
Population
1900 123 1960 17,533
1920 2,968 1970 23,997
1930 5,613 1980 20,029
1940 6,053 1990 18,910
1950 8,175 ........ 2000 18,520
Miles of Streets and Alleys
Trunk Highways 3.0
County 6.2
City Streets
Alleys
61.8
18.9
Sewer and Watermain Miles
Storm Sewers 33.6
Sanitary Sewers 59.0
Watermains
66.1
Parks
City Parks 13
Playgrounds 11
County Park
Schools
Senior High 1
Junior High 1
Elementary
Parochial Elementary
Building Permits
Year
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2O04
Number
515
5O5
565
596
602
678
597
641
794
671
625
577
493
Est. Construction Cost
2,373,433
3,292,353
4,522,438
4,927,97O
11,910,040
5,904,308
16,991,747
24,018,811
6,767,183
12,547,885
8,283,941
11,056,530
49,576,455
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GLOSSARY
Accounting System. Thc total structure of records and procedures which record, classify, summarize, and report
information on the financial position and results of operations of a government or any of its funds, fund types,
balanced account groups, or organizational components.
Accrual Basis. A basis of accounting in which transactions are recognized at the time they are incurred, as opposed
to when cash is received or spent.
Ad Valorem Tax. A tax collected ~om all the r~al property within the City based upon the value of the property.
Ad Valorem Tax (SpecialLevy). A tax collected from all real property based upon the value of the property. This
category accounts for tax levies imposed on property for special purposes authorized by state statute, e.g. debt
service, Housing and Redevelopment Authority, contributions to the Fire Relief Association, etc.
Agency l~un& A fund ~onsisting of resources received and held by the governmental unit as an agent for others.
Annual Budget. The budget authorized by resolution of the City Council for the fiscal year.
ApPropriation.' ' An authorization of the City Council to incur obligations and spend City funds. Appropriations are
.us!ml. !y .made for fi~ ~o__..~.~.~ ~d ~ typic ~_.Y ~Led.for 9n~ ye~ .........
pproprmiion of lhln~l Ba]ince. U~ig the e~i~ ~iib~ance ~r CUi~/it'5~ti8~.
Assessed Vsluation..The total value of all real and personal property in the city which was used as a basis for
levying taxes.
Asset. Resource~ oWned Or held by a government which have monetary value.
Attrition. A method of achieving a reduction in personnel by not refilling the positions vaoated through resignation,
reassignment, transfer, retirement, or means other than layoffs.
Authorized Personnel.
year.
Employee positions, which are authorized in the adopted budget, to be filled during the
Bond Proceeds. Funds received from the sale of any bond issue.
Budget. A council approved plan for receiving and expending public funds. An estimate of expenditures and the
proposed means of financing them.
Budgetary Basis. This refers to the basis of accounting used to estimate financing sources and uses in the budget.
This generally takes one of three forms: GAAP, cash, or modified accrual.
Budgetary Control. The control or management of a government or enterprise in accordance with an approved
budget for the purpose of keeping expenditures within' the limitag'ons of available appropriations and available
revenues.
Budget Calendar. The schedule of key dates which a government.follows in the preparation and adoption of the
budget.
Bu~dget Message. A general discussion of the proposed budget presented in writing as part of the budget document.
The budget message explai!m principal budget issues against the background of financial experience in recent years
and presents recommendations regarding the finanCia1 policY for the coming Year. '
Capital Improvements. Expenditures related to the acquisition, expansion or rehabilitation of an element of the
government's physical plant;, sometimes referred to. as infrastructure.
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Capital Improvement Plan (CIP). The five year schedule of capital improvement projects and item, s. This is a
flexible budget document that is used as a planning tool for needed improven~nts.
Capital Outlay. Expenditures that result in the acquisition of or addition to fixed aSSets Which have a value over
$1000 and have a useful life of greater than one year.
Capital Projects. Major construction, acquisition, or renovation activities which add value to a government's
physical assets or significantly increase their useful life. Also called ~apital improvements.
Cash Basis. A basis of accounting in which transactions arc recognized only when cash is increased or decreascd.
Certified Tax Levy.. The ad valorem tax levy that is recorded with Anoka County.
Class Rate. Set by the Legialamre, the rates are m~ltiplied by the market value to determine the net tax capacity of
a property.
Constant or Real Dollars. The Presentation of dollar amounts 'adjusted for inflation to refleCt the real purchasing
power of money as compared to a certain point in time in the past.
Consumer Price Index (CPI). A statistical description 0fpriCe levels provided by the U.S. Department of Labor.
The index is used as a measure of the increase in the cost of living (i.e. economic inflation).
............. Contingency:--A budgetary reserve set aside for emergencies or unfo _r_eseen expenditures not othe~rwis~, budgeted,
Contractual Services. Services rendered to a government by.private firms, indivi&,~ls, or other governmental
agencies. Examples include utihties, rent, maintenance agreements, and professional consulting services.
Cost-of-living Adjustment (COLA). An increase in salaries to offset the adverse effect of inflation on
compensation,
Current Ad Valorem. Taxes levied and becoming due during'the curr~nt year, from .the time'the amount the tax
levy becomes due until a penalty for non;payment is attached.
Debt Service. The planned accumulation of revenues and appropriation of expenditures for the retirement' of long-
term debt principal and interest.
Deficit. The excess of an ~ntity's liabilities over its assets or the excess of expenditures or expenses over r~v~nues
during a single ac~,ounting period.
Delinquent Ad Valorem. Taxes that remain unpaid on and after the date on which penalty for non-payment is
attached.
Department. The basic organizational unit of government which is functionally unique in its delivery of services.
Depreciation. Process of allocating the cost of a capital asset to the periods during which the asset is used.
Disbursement, The expenditure of monies from an account.
Distinguished Budget Presentation Awards P.rogram. A voluntary awards program sdmluistered by the
Government Finance Officers As~oci~on to encourage governments to prepare effective budget documents.
Employee (or Fringe) Benefits. Contributions made by a government to meet commitments or Obligations for
employee fringe benefits. InclUded are the govemme.n.t's share of costs for Social Security and the various.pension,
medical and life insurance plans.
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Encumbrance. The commitment of appropriated funds to purchase an item or service. To encmber funds is to set
aside or co,~,uit funds for a specified future expenditure.
Enterprise Fund. A fund that accounts for operations that are financed and operated in a manner similar to private
business enterprises--where the intent of the governing body is that costs of providing goods or services to the
general public on a continuing basis be financed or recovered primarily through user charges.
Expenditures. The payment of cash on the transfer of property or services for the purposes of acquiring an asset,
service or settling a loss.
Expense. Charges incurred. (whether paid immediately or unpaid) for operations, maintenance, interest or other
charges.
Fees. A general term for any fixed charge levied by government associated with providing a service permitting an
activity, or imposing a fine or penalty. Major types of fees include business and non-business licenses, fines, and
user charges.
Fiscal Year. For budgeting purposes the Ci~s fiscal year is the calendar year.
Fixed Assets. Assets of long-term character that are intended to continue to be held or used, such as land, buildings,
machinery, furniture and other equipment.
Full-Time Equivalent (FI'E).; The number of-hours of.workperformed-by~a full-timc..employee~in one year
................ (2,080),'or portions thereo~ ~
Fund..A separate accounting entity, with a set of self-balancing accounts for recording thc collection of revenues
and the payment of expenditures to carry out a specific function.
Fund Balance. The excess of an entity's assets over its liabilities. The term fund balance is used in governmental
fund types. The term retained earnings is used in enterprise funds.
GAAP. Generally Accepted Accounting Principles. Uniform mlnim~lm atan~ for financial .accounting and
r~cordingencompassing the conventions, rules, and procedures that define accepted accounting principles.
General Fund. The largest fund in the City, the General Fund accounts for most of the City's financial resources.
General Fund revenues include: property taxes, licens.es, and permits, service charges, and other types of revenue.
This is the fund that accounts for the revenues and eXpenditures necessary to deliver basic operating services:
police, fire, finsnce, parks, public works, etc.
Goal. Specific items to be accomplished during thc year.
Grant. A contribution of assets (usually cash), by one governmental unit or other organization to another.
Typically, these contributions are made to local governments from the state and federal governments..
Homestead and Agriculture Credit Aid (HACA). An intergovernmental revenue from the State of Minneset~
HACA rCp~aCeSthe old ho~ncstead'~redit-pmgramwhich ~vided'tax relief to homestead p~Operties~ - HACA is an
aid to local govemmenis which pays for the increased tax relief provided to certain classes 0fPmperty.
HRA. Housing and Redevelopment Authority. The HRA is a separate legal entity but is under the control of the
City and its Council. It was established to account for economic development and tax increment financing activities.
Infrastructure. The physical assets of a government (e.g. streets, water, sewer, public buildings and parks).
Interfund Transfers. The movement of monies between funds of the same governmental entity.
Intergovernmental Revenues. Money received from thc State or Federal government in the form of grants or
shared revenues for various acti~,ities.
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Investment.
interest.
Securities permitted by law are purchased and held for thc production of income in thc form of
Levy. To ira.nose taxes for the support of government activities.
Levy L~mitation. The maximum amount permitted to be levied by a taxing jurisdiction as established by Minnesota
Statutes. The levy limitations were. lifted effective with taxes payable in 1993.
Line Item Budget. A budget format that suramarizes the obje~.t codes of expenditures for goods and services that
the City intends to purchase during the fiscal year.
Local Government Aid..Money given to the City from the State based on a formula that was originally designed to
provide tax relief and equalization among cities.
Mill The property tax rate which is based on the valuation of property. A tax rate of one mill produces one dollar
of taxes on each $1,000 of assessed property valuation.
Municipal State Aid Maintenance. Money received from the State of Minnesota for the maintenance of certain
streets within the City which are designated "State Aid Streets". . '-
'Net Tax Capacity; 'The taxable value of alt real and pcrsonal property in thc city which is derived by multiplying
................. the market value by the applicable class rates: ........................................
Object of Rxpenditare. 'An expenditure classification, referring to the lowest and most detailed level of
classification, such as electricity, office supplies, asphalt, and fumitu~. '
Objective. Something to be accomplished in specific, well-defined, and measurable terms and that is achievable
within a specific time flame. ' '
Obligations. AmoUnts which a government may be legally required to meet out of its re~ourees.-.They include not
only actual liabilities, but also encumbrances not yet paid, '
Operating Revenue. Funds that the government receives as' income to pay for ongoing operations. It includes Such
itunns aa taxes, f~s from specific s~rvices, interest earnings, and grant revenues..Operating revenues ar~ used to pay
for day-to-day services. '
Operating Expenses. The cost for personnel, materials and equipment required for a department to function.
Other Services and Charges. Include expenditures for services other ttum personal services. Examples of such
charges include professional sex-vices, communication, transportation, advertising, printing and binding, insurance,
utility services, repair and maintenance, rentals, and depreciation.
Personal Services. Include expenditures for salaries, wages, and related employee benefits provided for all persons
emPloyed'By the 'City, Employec benefits includ~ employer contribut~0ns tO a relar?ment systera, msunmce, s~ck
leave, Severance pay, and similar benefits. : ' ' · '
Prior-Year Rncnmbrances. Obligations from previous fiscal years in the form of purd!ase orders, contracts or
salary commitments which are chargeable to an appropriation for which a part of thc appropriation is reserved.
They cease to be encumbrances when the obligations are paid or otherwise terminated.
Property Tax Levy. The amount of dollars to be collected from the taxable property within a taxing district.
Proposed Budget. The recommended City Bhdget submitted by the City Manager to the City Council.
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Proprietary Funds. Funds that account for government operations that are financed and operated in a manner
similar to a private business.
Reserve. An account used to indicate that a portion of fund equity is legally restricted for a specific purpose or not
available for appropriatic~ and subsequent spending.
Resolution. A special or temporary order of a legislative body; an order of a legislative body requiring less legal
formality than an ordinance or statute.
Resources. Total amounts available for appropriation including estimated revenues, fund transfers, and beginning
balances.
Retained Earnings. The accumulated earnings of an Enterprise Fund which have been retained in the fund.
Revenue. Funds that the government receives as income. It includes such items as tax payments, fees from specific
services, receipts from other governments, fines, forfeitures, grants, and interest income.
Special Revenue Fund. A fund used to account for the proceeds of specific revenue sources that are legally
restricted to expenditure for specified purposes.
Supplemental Appropriation. An additional appropriation made by the governing body after the budget year or
~biennium has startecL
Supplies. Include articles and commodities which are consumed or materially altered when used, such as office
supplies, operating supplies, repair and maintenance supplies, and small tools and minor equipment.
Tax Capacity. This measure replaced assessed valuation according to the 1988 tax law changes. Tax Capacity is
derived by using the new tax capacity pe. rcentages established by the Legislature.
Tax Capacity Rate. This replaced the term '~filiRate" and was adopted by the Legislature in 1988. This rate will
be expressed as a percentage.
Transfers In/OuC Amounts transferred from one fund ~o another to assist in financing the servi0~s for the recipient
fund.
Truth in Taxation. A program adopted by the State Legislature which requires local governments to provide notice
of their proposed budgets and levies. They are then required to hold public hearings to inform the citizens and give
them the opportunity to provide input on spending and taxing levels.
Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. It is
essentially the amount of money still available for future purposes.
Unreserved Fund Balance. The portion ora fund's balance that ia not restricted for a specific purpose and is
available for general .appropriation.
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