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2004 Adopted Budget
CITY OF COLUMBIA HEIGHTS ADOPTED ANNUAL BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2004 2004 ADOPTED BUDGET CITY OF COLUMBIA HEIGHTS 2004 BUDGET TABLE OF CONTENTS SECTION I -INTRODUCTION Introduction ............................................................................................................. 1-1 Principal City Officials .............................................................................................. 1-3 Geographical Location ............................................................................................. 1-4 City Manager's 2004 Budget Message ...................................................................... 1-5 SECTION II- BUDGET SUMMARY Changes in Tax Levy ............................................................................................... 2-1 Tax Levies Payable 2001-2004 ................................................................................ 2-2 City Portion of Property Taxes .................................................................................. 2-3 All Budgetary Funds-Revenues 2001-2004 ............................................................... 2-4 All Budgetary Funds-Expenditures 2001-2004 ........................................................... 2-5 Summary of Personnel by Department, 2002-2004 ................................................... 2-6 Resolution ............................................................................................................... 2-8 SECTION III- OPERATING BUDGET Summary Expenditures by Functional Area .............................................................................. 3-1 Revenues by Source ................................................................................................ 3-2 General Fund, Library Fund, and EDA Revenue ........................................................ 3-3 General Fund and Library Fund Expenditures by Classification .................................. 3-4 General Fund, Library Fund, and EDA Comparison of Expenditures & Revenues ....... 3-5 DEPARTMENT BUDGETS Administration ....................................................................................................... 3-6 Mayor-Council (101-41110) ........................................................................... 3-9 City Manager (101-41320) .......................................................................... 3-10 Assessing (101-41550) ............................................................................... 3-11 Legal (101-41610) ...................................................................................... 3-12 Community Development .................................................................................... 3-13 Protective Services (201-42400) .................................................................. 3-16 Community Development Administration (201-46310) .................................. 3-17 HRA Anoka County CDBG (202-46350) ...................................................... 3-18 Parkview Villa North (203-46330) ................................................................ 3-19 ClAP Grant (203-46331) ............................................................................. 3-20 Economic Development Authority (204-46314) ............................................ 3-21 Parkview Villa South (213-46340) ................................................................ 3-22 4607 Tyler Street NE (235-46360) ............................................................... 3-23 HRA Administration (299-46320) ................................................................. 3-24 Finance ................................................................................................................ 3-25 Elections (101-41410) ................................................................................. 3-28 Finance (101-41510) ................................................................................... 3-29 Water Administration (601-49440) ............................................................... 3-30 Sewer Administration (602-49490) ............................................................... 3-31 Storm Sewer Administration (604-49690) ..................................................... 3-32 Information Systems (720-49980) ................................................................ 3-33 Information Systems Imaging (720-49981) ................................................... 3-34 Information Systems Internet (720-49982) ................................................... 3-35 Fire Department ................................................................................................... 3-36 Fire (101-42200) ......................................................................................... 3-39 Civil Defense (101-42500) ........................................................................... 3-40 Capital Equipment-Fire (431-42200) ............................................................ 3-41 Capital Equipment-Civil Defense (431-42500) .............................................. 3-42 Capital Equipment-Fire (439-42200) ............................................................ 3-43 General Government ............................................................................................ 3-44 General Government Buildings (101-41940) ................................................ 3-47 Recognition/Special Events (101-45050) ..................................................... 3-48 Contingencies (101-49200) ......................................................................... 3-49 Transfers (101-49300) ................................................................................ 3-50 Cable Television (225-49844) ...................................................................... 3-51 Refuse Disposal (603-49510) ...................................................................... 3-52 Refuse Collection (603-49520) .................................................................... 3-53 Recycling (603-49530) ................................................................................ 3-54 Hazardous Waste (603-49540) .................................................................... 3-55 Energy Management (710) .......................................................................... 3-56 Library .................................................................................................................. 3-57 Library (240-45500) .................................................................................... 3-60 M,,ni~in:al I ir~,,nr ~fnr~_c= R-R1 Top Valu I (609-49791) ............................................................................... 3-64 Top Valu II (609-49792) .............................................................................. 3-65 Heights Liquor (609-49793) ......................................................................... 3-66 Non-Operating (609-49794) ........................................................................ 3-67 Police Department ............................................................................................... 3-68 Police (101-42100) ..................................................................................... 3-71 Animal Oontrol (101-42700) ........................................................................ 3-72 DARE Projects (270-42160) ....................................................................... 3-73 Junior High Projects (270-42161) ..................................................... 3-74 Police Capital Equipment (431-42100) .............................................. 3-75 Public Works ....................................................................................................... 3-76 Public Works Personnel (101-43000) ........................................................... 3-81 Engineering (101-43100) ............................................................................. 3-82 Streets Streets (101-43121 ) ......................................................................... 3-83 Street Lighting (101-43160) .............................................................. 3-84 Traffic Signs & Signals (101-43170) ................................................. 3-85 Sanitation Weed Control (101-43260) ............................................................... 3-86 Tree Trimming (101-46102) ............................................................. 3-87 Dutch Elm Sanitation (101-46103) .................................................... 3-88 Dutch Elm Replanting (101-46104) ................................................... 3-89 Parks (101-45200) ........................................................................... 3-90 Engineering Capital Equipment (431-43100) .....................................3-91 Parks Capital Equipment (431-45200) .............................................. 3-92 Streets Capital Equipment (431-43121) ............................................ 3-93 Capital Equipment - Traffic Signs (431-43170) .................................3-94 State Aid Maintenance (212-43190) ................................................. 3-95 Water Utility Source of Supply (601-49400) .......................................................... 3-96 Distribution (601-49430) ................................................................... 3-97 Water Non-Operating (601-49449) ................................................... 3-98 Water Capital Equipment (433-49449) .............................................. 3-99 ,Sewer Utility Collections (602-49450) .................................................................. 3-100 Disposal (602-49480) ...................................................................... 3-101 Sewer Non-Operating (602-49499) .................................................. 3-102 Storm Water Utility (604-49650) ...................................................... 3-103 Storm Water Non-Operating (604-49699) ........................................ 3-104 Sewer Capital Equipment (432-49499) ............................................ 3-105 Capital Improvements State Aid Construction (402) ........................................................... 3-106 Parks Capital Improvement (412-45200) .......................................... 3-107 Infrastructure (430-46323) ............................................................... 3-108 Water Construction (651) ................................................................ 3-109 Sewer Construction (652) ................................................................ 3-110 Storm Sewer (438-49699) ............................................................... 3-111 Storm Sewer Construction (653-49699) ........................................... 3-112 Central Garage (701-49950) ...................................................................... 3-113 Recreation ...................................................................................................... 3-114 Administration (101-45000) ........................................................................ 3-117 Youth Athletics (101-45001) ....................................................................... 3-118 Adult Athletics (101-45003) ........................................................................ 3-119 CHASE (101-45004) .................................................................................. 3-120 Traveling Athletics (101-45005) .................................................................. 3-121 Trips & Outings (101-45030) ...................................................................... 3-122 ~nninr ~ifi?nn_c: (1 nl-,~_~n,~m R-1 ?R ~ · .~. · ...,..~...~.~, ....................................................................... ..,. · Murzyn Hnll (101-4512@) ............................................................................ $-124 FINANCIAL RESOURCES FOR OPERA TING BUDGET ................................................... 3-125 SECTION IV- CAPITAL IMPROVEMENT BUDGET Capital Equipment Replacement 5-Year Projection ................................................... 4-1 SECTION V- DEBT SERVICE BUDGET Bonds (376-634) ...................................................................................................... 5-1 SECTION VI- SUPPLEMENTARY INFORMATION Total Personnel, 2001-2004 ..................................................................................... 6-1 Community Profile ................................................................................................... 6-5 Glossary of Terms ................................................................................................... 6-6 INTRODUCTION Form of Government The City of Columbia Heights operates under a home rule chartedCity Manager form of government. All policy decisions and legislative activities are the responsibility of the City Council, but the administrative duties are delegated to the City Manager. One of the many administrative duties of the City Manager is to prepare an annual budget for approval by the City Council. Budget Format Over the years, the budget has been prepared in several different formats. Each evolution of the budget document has been designed and intended to provide the best possible information to the City Council and the general public in the most user-friendly format. In 1998 the budget document format was significantly revised to follow the Government Finance Officers' Association's (GFOA) recommendations for budget presentations. Financial information is presented in more of a summary format, with a large number of graphics and narrative information to explain the budget and the major highlights. The goal of GF©A in developing this type of format is to have a document that is more readily understandable and usable by the general public. Budget Preparation Procedures Beginning in May of each year department heads start the preparation of their budget request for the next calendar year. The budget process starts with the Finance Department providing budget preparation worksheets in an electronic format to all departments along with a budget preparation manual to prepare their draft proposed budgets for the upcoming year. Once the departments have completed the worksheets, they are returned to the Finance Department electronically and in a printed, paper format that has been signed by the appropriate department or division head. The Finance Department then reviews and assembles all of the data into the budget document. The draft budget document is then returned to each department for proofing and final changes. The Finance Department then prepares a final proposed budget for the City Manager's review. The City Manager spends approximately one month reviewing the budget document and, together with the Finance Director, meets with all division/department heads to review their budgets and proposed City Manager changes. Once this process is complete, the City Manager submits his final budget modifications to the Finance Department, which then prepares and assembles a final City Manager recommended budget with graphics and summary information to go along with the budget detail. Once this is completed it is reviewed by division/department heads and submitted to the City Council. The Council reviews the budget with the City Manager and Finance Director to prepare the proposed budget. By September 15th a proposed budget and tax levy is certified to Anoka County. By November 24th, the County sends a notice to each taxpayer indicating the proposed property tax increase and the date of each tax district's budget hearing. Between November 29th and December 20th, the Council holds a public hearing on the proposed budget. After the hearing, the Council approves the proposed budget and next year's proposed property tax levy, which is necessary to finance the approved budget. The City Treasurer then certifies the levy and the budget to Anoka County. The County collects the property taxes on behalf of the City. Budget Organization The City's format for the annual budget consists of three basic sections: Operating Budgets, Capital Budgets, and Debt Service Budgets. Each of the budgetary sections is comprised of funds. A fund is defined as an independent fiscal and accounting entity with a self-balancing set of accounts and resources that are dedicated for a specific purpose. The revenue and expenditure accounts for each fund are listed within each budget section. Expenditure accounts within the funds that comprise the Operating Budget are grouped by functional areas of the City. This is a significant improvement since, for example, all police functions, whether they are grant funds, general funds, or other areas, are grouped together so that when the City Council or citizens review the police section of the budget, they can see the total Police Department expenditures. This same theory holds true for Administration, Finance, Public Works, Recreation, Community Development, and Fire. Under the new format, everything is grouped by functional area, with a summary by fund. Within each of these functional areas, budgets and expenditures are classified by five major categories: Personal Services, Supplies, Other Services & Charges, Capital Outlay, and Contingencies & Transfers. Page 1-1 Personal Services: Accounts for all costs for employees of the City, including salaries, over-time, PERA and FICA contributions, workers' comp, hospitalization, and other benefits. Supplies: Includes all consumable items such as office, computer, janitorial, and program supplies. Also included are minor office equipment, uniforms, protective clothing, library materials, vehicle parts, gas, oil and lubricants, and cost of goods purchased for resale, including the Metropolitan Council sewer charges, water purchased from Minneapolis, and refuse/recycling charges for disposal. Other Services & Charges: This is the catch-all for all items not included in Personal Services, Supplies, and Capital Outlay. It covers such services as liability insurance, utility services, repair and maintenance costs, educational, training and conference costs, telephone, postage, out of town and local travel expense, advertising, and all contracted services such as legal fees, auditing fees, and other expert and professional contracts. Capital Outlay: Covers all equipment, furniture, and major improvements to buildings. Most individual items or expenses need to exceed $1,000 each to fall under this classification. Generally speaking, if the cost is less than $1,000 per item, it would fall under the Supplies classification. Contingencies & Transfers: Covers contingencies, which is a budget item covering unknown or unexpected expenses in addition to transfers, which are amounts of money that are budgeted in one fund to be transferred to another fund to cover expenditures. Page 1-2 CITY OF COLUMBIA HEIGHTS, MINNESOTA PRINCIPAL CITY OFFICIALS DECEMBER 2003 CITY COUNCIL JULIENNE WYCKOFF, MAYOR Term expires 01-03-2005 TAMMERA ERICSON, COUNCIL MEMBER Term expires 01-08-2007 BRUCE NAWROCKI, COUNCIL MEMBER Term expires 01-03-2005 BRUCE KELZENBERG, COUNCIL MEMBER Term expires 01-08-2007 ROBERT A. WILLIAMS, COUNCIL MEMBER Term expires 01-03-2005 Employee Walter Fehst M. Rebecca Loader William Elrite Linda Magee Charles Thompson Thomas Johnson Robert Streetar Keith Windschitl Kevin Hansen CITY MANAGERIAL STAFF Position City Manager Library Director Finance Director/City Clerk Assistant to the City Manager Fire Chief Police Chief Community Development Director Recreation Director City Engineer/Public Works Director Date Appointed July 8, 1996 July 31, 1978 September 28, 1981 October 18, 1982 November 9, 1999 October 23, 1995 May 28, 2002 August 4, 1997 December 1, 1997 Page 1-3 CITY OF COLUMBIA HEIGHTS GEOGRAPHICAL LOCATION / ./ ....................................................................................................................................................................................... ..... ........................................................... .,. ...................................................................................... .,.,. ................................... :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::~ :: :~iii } i ::. :::i::: ::l:::::::::::::::::::::::::::::::::::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ....... ~:::::::::::::::-~:~:~:-~::::::::::::::::::~~ ................ ..... ....................................................................................................................................................................................... Page 1-4 CITY OF COLUMBIA HEIGHTS 2004 BUDGET MESSAGE This budget message accompanies the 2004 budget document prepared for the Truth in Taxation hearing which is distributed to the City Council and available to the public. The purpose of this document is to touch on the highlights of the 2004 budget overall as well as each functional area of the City. Budget Format The City of Columbia Heights budget is prepared and distributed in a summary format with useful narrative information highlighting the department activities, objectives, and budget summary. This format is designed to go beyond the normal number-crunching budget and provide the user of the budget with a more descriptive narrative explaining the highlights of the budget. Under this format the budget is broken down into ten functional areas and is prepared with a summary for each of these areas along with a detailed budget workbook for the City Council to utilize during their budget review. The summary budget book is then again summarized in a public document that is used for the City's public budget adoption meeting and for any required Truth in Taxation hearings. The budget message follows the format of the overall budget and provides a narrative section summarizing each of the functional areas along with overall summary information regarding the budget document, the total budget, property taxes, and other revenue sources. Budget Overview Budget Highlights The budget has been in a steady downward trend for several years due to levy limits. With the imposition of levy limits and no new revenue sources, it has been difficult for the City of Columbia Heights to maintain cost of living increases in the budget and impossible to increase budgets to provide expanded services to residents. This situation worsened in 2003 when the state reduced state aid by $696,700. This scenario continued into the preparation of the 2004 budget. For 2004, the state reduced aid to the City by an additional $1,048,796 allowing the City to only make up 60% of this reduction or approximately $629,276 in a property tax increase. On June 30, 2003 the City Council adopted resolution 2003-28 providing staff with guidelines for the preparation of the 2004 budget. These guidelines directed staff to prepare a budget utilizing an additional levy to make up the 60% reduction in state aid. The following chart reflects the effect of these budget reductions on the tax-supported funds. As mentioned above, the state legislature significantly reduced state aid to the City of Columbia Heights in 2002. The following chart reflects what the City received in state aid for the years 2001 through 2003 and includes the projection for 2004. Page 1-5 City of Columbia Heights, Minnesota State Aid Cuts 2003-2004 City Manager's Proposed 2004 Budget Levels Reductions for 2004 Budget Adopted Revised Cuts with Allowed Levy Increase Budget Budget For $ 420,000 4.51% 2003 2003 2003 Max Budget I Cut fm 2003 General Fund Mayor-Council 211,014 200,463 (10,551) 201,493 (9,521) City Manager 412,706 397,796 (14,910) 394,085 (18,621) Elections 8,105 8,105 0 38,105 30,000 Finance 643,973 611,774 (32,199) 614,918 (29,055) Assessing 101,000 101,000 0 101,000 Legal Services 196,572 186,743 (9,829) 187,703 (8,869) General Govt Bldgs 158,546 158,546 0 151,393 (7,153) Police 2,786,587 2,652,306 (134,281) 2,660,860 (125,727) Fire 916,572 870,760 (45,812) 875,217 (41,355) Civil Defense 84,973 84,973 0 81,139 (3,834) Animal Control 16,150 16,150 0 15,421 (729) Engineering 319,076 275,641 (43,435) 304,680 (14,396) Streets 690,319 649,874 (40,445) 659,173 (31,146) Street Lighting 126,416 126,416 0 120,712 (5,704) Traffic Signs & Signals 73,251 73,251 0 69,946 (3,305) Weed Control 16,428 16,428 0 15,687 (741) Recreation Admin 224,417 172,747 (51,670) 214,292 (10,125) Youth Athletics 19,702 19,702 0 18,813 (889) Adult Athletics 25,328 25,328 0 24,185 (1,143) Youth Enrichment 22,169 22,169 0 21,169 (1,000) Travel Athletics 22,635 22,635 0 21,614 (1,021) Trips & Outings 38,666 38,666 0 36,921 (1,745) Senior Citizens 78,580 78,580 0 75,035 (3,545) Recog/Special Events 71,368 71,368 0 68,148 (3,220) Murzyn Hall 249,022 249,022 0 237,786 (11,236) Parks 751,437 734,321 (17,116) 717,533 (33,904) Tree Maintenance 104,500 101,100 (3,400) 99,785 (4,715) Contingencies/Transfers 50,000 50,000 0 47,744 (2,256) Budgeted Transfers 480,000 480,000 0 458,343 (21,657) Total 8,899,512 8,495,864 (403,648) 8,532,900 (366,612) Library Fund Library 679,700 645,800 (33,900) 649,033 (30,667) Total 679,700 645,800 (33,900) 649,033 (30,667) Community Development Protective Inspections 225,204 215,455 (9,749) 215,043 (10,161) Com Dev Admin 137,799 118,584 (19,215) 131,582 (6,217) Economic Dev Fund 140,569 140,569 0 134,227 (6,342) Total 503,572 474,608 (28,964) 480,851 (22,721) [ Grand Total J 10,082,784 [ 9,616,272 (466,512)I 9,662,784 (42o,ooo)l Page 1-6 HACA LGA Total Change from Prior Year 2001 Adopted Budget 1,004,368 2,385,618 3,389,986 60,835 2002 Adopted Budget 2,589,420 2,589,420 (800,566) 2003 Adopted Budget 2,651,999 2,651,999 62,579 Revised 2003 Budget 1,955,299 1,955,299 (696,700) 2004 Proposed Budget 1,603,203 1,603,203 (1,048,796) Following the guidelines established by the state legislature and governor, the City has passed a significant amount of the aid reductions to residents in the form of a property tax levy increase, it should be noted that although the city and county had property tax levy increases as a result of the state legislation in 2002, in that year there was a significant offset to this because the state drastically increased aid to school districts and the levy reduction by school districts was greater than the levy increase from the city and county. This is not the situation for taxes payable in 2004. For property taxes payable in 2004, the county, city and school are all experiencing aid reductions from the state and all three entities are increasing property taxes. This will result in an across-the-board property tax increase to all residential property in Columbia Heights. The following chart shows property taxes for the years 2000 through 2004. PROPERTY TAXES, 2000 - 2004 Proposed Property 2000 2001 2002 2003 2004 Taxes Adopted Adopted Adopted Adopted Proposed Library 500,244 547,767 591,555 433,555 433,555 ..... ................................................................................. ................... ................... ................... ................... ..................... General Fund 2,676,416 2,958,490 4,095,527 4,243,830 4,298,710 Total Levy 3,295,956 3,625,552 4,824,130 4,817,984 5,447,260 Levy Increase from Prior Year 57,331 329,596 1,1 95,575 (6,146) 629,276 The final remaining factor in the property tax formula is the state legislature's restructuring of class rate percentages for real property taxes payable in 1997 through 2003. The class rate changes made during this period of time will affect property taxes in all future years. This change had a major effect on residential property, as it was a significant shift in tax capacity value from commercial-industrial and residential non-homestead to residential homestead property. As you can see from the following table, for residential homestead property there is no change in class rate for the first $72,000 of value. There was a slight decrease in class rate for higher priced homes. However, there was a significant decrease in class rate for commercial-industrial property and residential non-homestead property. The net result of this is that although there was small reduction for residential property, there was a far greater reduction for non-residential property that, in effect, shifts a significant amount of property tax payment to residential homestead property from other properties. Page 1-7 CLASS RATE PERCENTAGES BY REAL PROPERTY TYPE TAXES PAYABLE 1997, 1998, 1999, 2000, 2001, 2002 and 2003 Real Property Payable Payable Payable Payable Payable Payable Description 1997 1998 1999 2000 and 2001 2002 2003 Class Class Class Class Rate Class Class Rate Rate Rate Rate Rate Residential homestead First $72,000 1.00% Over $72,000 2.00% First $75,000 1.00% 1.00% Over $75,000 1.85% 1.70% First ~ / ~, uuu i. 00% ~. uu% $76,000- $500,000 1.65% 1.00% 1.00% O O ........ _O__v__e___r_____$____5__O___o__;__o__o___o_ .............................................................................................................................................................................................................................................................. ]_;2__5_?0_ ...................... ];2_?0___ Oommer¢ial-I ndustrial and public utility First $100,000 Over $100,000 First $150,000 2.70% 2.45% 2.40% 1.50% 1.50% Over $150,000 4.00% 3.50% 3.40% 2.00% 2.00% Residential non-homestead, 1 unit First $72,000 2.30% Over $72,000 2.30% First $75,000 1.90% 1.25% Over $75,000 2.10% 1.70% First $76,000 1.20% 1.00% $76,000- $500,000 1.65% 1.00% 1.00% O O ........ _O__v__e___r_____$____5__O___o__;__o__o___o_ .............................................................................................................................................................................................................................................................. ]_;2__5_?0_ ...................... ];2_?0___ Residential non-homestead, 2-3 0 0 0 1 65% 1.50% 1 25% .... ~.u.~.n.~it~.s.~~~a~..n~d~~~~.u.~..n~d~.e....v.e~~~.~.~..p..e....d.~~~~~a~..n~..d_ ........................................ __2___.__3_0_~_ ............... _2__.___1____0____~ ............... _!__.__7____0__~_ ................................................ · ............................................................................... ._ ................... Residential non-homestead 4 or more units 3.40% 2.90% 2.50% 2.40% 1.80% 1.50% Low Income 1.00% 0.90% 1.00% ............................................................................................................................................................................................................................................................................................................................................................................................. Economic Environment As indicated in the Moody's Municipal Credit Report for the City of Columbia Heights, our finances remain satisfactory with reasonable General Fund reserves. As a result, the City has retained an A1 bond rating. In this rating review Moody's commended the City of Columbia Heights for our foresight in setting up reserve capital replacement funds and restructuring our funds to meet state auditor recommendations. Our revenue structure is somewhat vulnerable to economic pressure since a significant amount of our General Fund revenue still comes from state aid. As this aid and the city's property tax revenue are received in the last six months of the year, the City has been maintaining a cash flow fund balance equal to 45% of the General Fund operating budget. Subsequently, although it may appear that we have a significant fund balance reserve, it is actually dedicated to cash flow purposes. Without this fund balance, it would be necessary for the City to borrow money to operate with during the first six months of the year. The City's primary source for increased revenue is through property tax levies. Over the past several years, the City Council has maintained a very conservative profile in increasing taxes by Page 1-8 minimal percentages. To maintain the quality of services provided to the residents of Columbia Heights, it was necessary in the 2004 budget to make a significant tax increase in the property tax levy and pass on to the residents 60% of the reduction that the City saw in state aid for 2004. Page 1-9 Significant Highlights on Expenditures by Functional Area Administration The Administration functional area includes Mayor, City Council, City Manager, Assessing, and the Legal budgets. The proposed 2004 budget for this functional area is $882,599. This is down $38,693 from the adopted 2003 budget of $921,292. The most significant areas of change in the budget are a reduction to the Mayor/Council budget of $9,892 with the major cuts being a $4,400 decrease in Expert and Professional Services, a $2,716 reduction due to lower insurance costs, and a reduction of $1,000 in contingencies. The City Manager budget decreased by $19,919 for 2004 with the major reductions being in the form of a $7,508 cut in personnel costs due to the elimination of an intern position and a decrease in overtime. Supplies decreased by $5,675 through a reduction in the purchase of new computer equipment. Other Services and Charges were reduced by $6,736 with the primary cut being $4,000 to the advertising budget. The budget for Legal Services was reduced by $8,882. The net result of the above is that this functional area budget decreased by $38,693. Community Development This functional area covers all services previously provided by the Housing & Redevelopment Authority with the exception of the management of Parkview Villa North and South. The specific departments covered by this functional area are Building Inspections, Administration, Community Development Block Grant, Parkview Villa North and South, the Economic Development Authority, Housing Redevelopment Authority, multi-use redevelopment, and some miscellaneous housing programs. This functional area of the City was created in 1996 with the establishment of the EDA and the transfer of the previous HRA staff to the EDA as a City department. In recent years this budget has seen several changes and modifications with the increases and decreases to the Community Development Block Grant programs and the transfer of the Section 8 program to Metro HRA. In mid-2002 a new director was hired for the Community Development Department. Under his guidance, the primary objectives are the redevelopment of the City's industrial area and the development of a specific budget and funding sources to cover these redevelopment projects. Finance Department This functional area covers Elections, Finance, Information Systems, and Utility Billing Administration for the water, sanitary sewer, storm sewer, and refuse departments. The Finance Department for 2004 is $614,918 compared to a 2003 budget of $643,973. This is a reduction of $29,055. The largest expenditure in the Finance Department budget is for personnel. The personnel portion of this budget comprises 87% of the total budget. Subsequently, it is virtually impossible to make any large budget reductions without reducing personnel costs. Therefore, the proposed 2004 budget, which includes a reduction of $29,055 in expense, results in a reduction of personnel costs of $26,044. This type of reduction cannot be made without eliminating a position as it is known now and restructuring the department. It is hopeful that this restructuring can be done through attrition, otherwise it will be necessary to lay off one individual. The next major item in this functional area is the Election Department budget. As the City has gone to strictly an even year election, we did not have elections in 2003. In 2003 the only budgeted expenditure was for the payment on our voting equipment of $8,105. Subsequently, the budget for 2004 increases greatly as we will be having a general and primary election. This brings the total 2004 budget to $37,859. For 2004 the IS Department budget remains status quo. This Page 1-10 department has two employees whose job responsibilities are to maintain all of the City's networking, computers, and to provide staff training on general computer applications. In addition to this, a significant amount of IS staff time is spent on program development. In 2002 the City acquired database software called CityView. This software allows the structuring and sharing of data under one central database. Since the purchase of this software, the IS department ahs developed a Human Resources module for tracking employees from the time of hire to the time of termination. They are also in the final stages of implementing a Special Assessment module, fire tracking, and a building permit program under the CityView centralized database. The bottom line is that this is a highly cost-effective way for the City to control data and computer costs. Fire This functional area is comprised of the Fire and Civil Defense departments. The Fire Department budget for 2004 is $878,907 which is a decrease of $35,165 from the 2003 budget of $916,572. This reduction was accomplished without the elimination of fire department personnel, which is a major benefit to residents. The Fire Department provides medical care, fire suppression and inspection services to the citizens of Columbia Heights. They also provide emergency medical services to the city of Hilltop and maintain a fully licensed, basic life-support ambulance and have the ability to transport patients to area hospitals. However, transportation services are not currently provided. Due to staff turnover in the Fire Department during 2003 it is anticipated that one firefighter position will be held vacant until July of 2004. Holding this position vacant until that time will generate additional cost savings over and above what is projected in the proposed 2004 Fire Department budget. The other major highlight for 2004 is a grant that will provide the Fire Department with a quint fire apparatus truck. This is a major addition to the department as it will be the first actual ladder truck that has aerial capabilities of firefighting. The grant for this truck, which totals $500,000 was acquired through the efforts of the Fire Chief and his staff who should be commended for this effort in providing the city with a significant enhancement to firefighting equipment through a grant as an alternative to utilizing City funds. General Government This functional area as a group was created new for the 1998 budget process. It is a collection of all the departmental areas that are not specifically assigned to one division head. This functional area includes the following departments: General Government Buildings, Recognition/Special Events, Contingencies and Transfers, Cable Television, Refuse and Hazardous Waste funds. Some of the notable areas under this budget are the City's float and royalty events. The City's float and royalty appear in several parades throughout central Minnesota and western Wisconsin bringing great recognition to the City of Columbia Heights. Another area in this functional budget is the cable television fund. During 2003 new equipment was purchased to replace existing broadcasting equipment. This new equipment will greatly enhance the quality of the City's cable channels. This budget is totally funded from franchise fees that the City receives from the cable company. In addition to funding all cable TV expenses, funds in the Cable/TV fund are used by other departments in the City for communication related items. The final item in this area is General Government Buildings. The budget for this department covers building maintenance for City Hall. For 2004 we have included $20,000 to enhance security and staff safety at City Hall. With the rapidly changing society we live in, staff security and safety has become a major issue and priority. Page 1-11 Library The City's library is located at 820 40th Avenue. The library's main goal is to provide free access to informational and recreational materials for patrons in a pleasant environment conducive to the acquisition of knowledge. A variety of library-related programs (e.g. storytimes, reading clubs, filmtimes, homebound delivery, etc.) are offered for patrons of all ages from preschool through senior citizen. As a city-supported library, Columbia Heights participates in the MELSA regional system through a contract with the Anoka County library system, State-wide Borrowers Compact, and METR©NET. This enables Columbia Heights patrons to gain access to special services and scholarly materials available to other participating libraries. For 2004, the proposed library budget is $631,271. This is a decrease of $48,429 from the adopted 2003 budget of $679,700. To accomplish this budget reduction several small areas of supplies and building improvements were cut. One of the most noticeable patron services that is proposed to be cut is the microfilm subscription to the Star Tribune. For many years the Columbia Heights Library has been one of two libraries in Anoka County that has maintained the microfilm subscription of the Star Tribune. The elimination of this service is a true sign of how steep the budget reduction has become. Liquor The liquor function is comprised of three liquor stores, Top Valu I, Top Valu II, and Heights Liquor, along with a capital equipment replacement fund for each of the three stores. Top Valu lis located at 4340 Central Avenue. This store opened in November of 1984 and was the City's first endeavor into a large volume discount liquor operation. Since it's opening it has been very successful. The City's second endeavor along this line was Top Valu II at 2241 37th Avenue. This store follows the same concept as Top Valu I and opened in April of 1994. As this store is located in a lower traffic area, its growth has been slower but very steady. Each year it shows a progressive increase in sales and profitability. Heights Liquor is the third store and is located at 5225 University Avenue. This store was opened in 1964 and has remained a very small, traditional municipal liquor operation. It does not operate on a high volume discount basis. Markups are higher at this store, along with profitability, which is due primarily to taking advantage of high volume purchasing discounts based on the volume purchased at Top Valu and the lower overhead expenses of a city-owned operation. For several years, an important discussion item regarding the liquor operation has been building a new, larger, state of the art, liquor store on University Avenue. The current store is very small and has seen significant deterioration over the years. Its size is inadequate to handle the high volume of customers and traffic. Building a new store on University Avenue could be extremely profitable to the City as we, once again, could compete with the new liquor store in Fridley and other more modern operations. Along this line, another major concern is the store we are renting on Central Avenue. Here the City spends approximately $150,000 each year on rent and CAM expenses. These unnecessary expenses could be eliminated if the City owned its liquor store on Central Avenue, which would make the operation more profitable. Currently the profits generated from the liquor operation are equivalent to a 16% property tax reduction. With newer, more cost-effective, City- owned stores on University and Central Avenues, the profitability could be increased with the net income being utilized to further offset property tax levies. Subsequently, acquiring a building on Central Avenue and constructing a building on University Avenue are major priorities for 2004. Page 1-12 Police This functional area is comprised of the Police Department, Animal Control, DARE, and Capital Equipment Replacement budgets. The most significant item in this area is personnel costs. Over the past several years departmental staffing was increased from 22 sworn officers to 26 with the addition of three officers by federal grants, and one additional officer over and above the grant requirements. In 1999 all grant funding and the requirement to maintain this staffing level ended. The City Council has annually reviewed the costs of maintaining this higher staffing level and in the 2002 budget decided to cut back by one officer to a staffing level of 25 sworn officers. This staffing level was again reviewed for the 2003 budget and the decision was made to maintain the staff level at 25 sworn officers. The discussion regarding this staffing level continues with the 2004 budget and is concentrated on reducing the staffing level to 23 sworn officers which would still be one more from the base strength of 22 sworn officers prior to the federal grants. For 2004 the proposed Police Department budget is $2,530,312, which is down $256,275 from the adopted 2003 budget of $2,786,587. This proposed budget for 2004 does include 24 sworn officer positions. Public Works This functional area is comprised of several departments crossing several funds. One of the significant advantages of the functional area budget format adopted in 1998 is that it shows the entire Public Works function in one area. Areas covered are engineering, streets, weed control, parks, tree programs, water utility, sanitary sewer utility, storm sewer utility, garage, and capital equipment replacement funds for the Public Works operation. For 2004 the total Public Works budget is $6,623,027. The primary reductions to the 2004 budget are in the area of personnel costs. The first reduction was not filling one clerical position in the Public Works Engineering Department. This position had been vacant for several years and was proposed to be filled in 2003. Not filling this position resulted in a savings of $11,592 in the Engineering Department. In the Street Department, seasonal staffing was reduced. In the Parks Department there was a decrease of $40,029, primarily in the seasonal staffing area with the intent of not opening several ice skating rinks in 2004. These items combined with the reduction of supplies and capital outlay has allowed Public Works to significantly reduce their budget for 2004. Recreation Recreation is comprised of several departments including Administration, Youth Athletics, Youth Enrichment, Adult Athletics, traveling teams, Trips and Outings, Senior Citizens, CHASE, and Murzyn Hall management. Over the years the recreation program has seen steady growth in their budget. One of the most notable areas is the Senior Citizen program. Over the years this program has grown consistently and is well received by seniors. For 2004 the Recreation Administration budget has decreased by $75,379 due to the elimination of the Youth Enrichment Coordinator and repositioning of the salary of the Athletic Coordinator to the respective programs. There was also a significant review of the allocation of administrative and operating costs for Murzyn Hall. In this re-allocation the Murzyn Hall budget decreased significantly due to space allocation to the Recreation budgets in the amount of $40,139. In addition to that, staff is doing an in-depth evaluation of fees charged for the use of Murzyn Hall in an effort to make Murzyn Hall more self-sustaining and less reliant on taxpayer dollars. Page 1-13 Conclusion The above narrative should provide an overview of the most salient changes and assumptions included in the budget. The budget for 2004 goes way beyond a hold-the-line budget. It makes significant reductions to all functional area budgets. The property tax format in the state saw significant changes in 2002 and prior years with state legislation shifting local government aid from cities to schools. This resulted in a significant increase in the City portion of the property tax bill. However, it also resulted in a significant decrease in the school property tax levy, which overall for 2002 resulted in reduced property taxes. For 2004 this is not the case. For 2004 state legislation made cuts in state aid at all levels of government. With the significant state deficit, it can be anticipated that the state may cut back even more on aid to the city and that in future years they will look to cities to make up this aid cutback through increases property taxes. The City, for several years, has been at a hold-the-line budgeting concept, and each year has looked at City staffing and wherever feasible reduced staff and services. Because of this ongoing process of holding back on expenses, it is virtually impossible to make further budget adjustments without increasing property taxes. Subsequently, the only alternative may be to pass the state aid cuts on to residents in the form of property taxes to cover basic services and inflation. The budget process is a major undertaking by City staff and the City Council that requires a great deal of work performed by all involved to bring the process to a successful conclusion. I extend my appreciation in this endeavor to all department directors and their staff, and a special thanks to Barb Kelzenberg and Sue Schmidtbauer for their time in compiling the budget and their extensive efforts to ensure the accuracy of the entire document. This is a very trying and exhausting endeavor, and their extensive efforts are greatly appreciated. Page 1-14 Changes in Tax Levy 2002 - 2004 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 - ~:::::::'. ........ ~ ........ '~ :iii ~ ~ ======================================== ....... FI General Fund [2] Library Fund ~ EDA Fund 2002 4,095,527 591,588 137,015 2003 4,243,830 433,585 140,569 2004 4,928,710 433,585 84,965 Page 2-1 City of Columbia Heights, Minnesota TAX LEVIES PAYABLE 2001 - 2004 2001 2002 2003 2004 Amount Adopted Adopted Adopted Adopted of Change General Fund 2,958,490 4,095,527 4,243,830 4,928,710 684,880 Library 547,767 591,588 433,585 433,585 0 EDA 119,295 137,015 140,569 84,965 (55,604) Total Levy 3,625,552 4,824,130 4,817,984 5,447,260 629,276 MARKET VALUE (PAYABLE 2003) MARKET VALUE (PAYABLE 2004) 2002 Taxes 2003 Taxes 2004 Proposed Taxes Amount of Increase 2003/2004 County 128 128 138 10 56,500 63,300 City 174 160 192 32 School 194 137 157 2O Other 16 19 26 Total 512 444 513 69 MARKET VALUE (PAYABLE 2003) MARKET VALUE (PAYABLE 2004) 2002 Taxes 2003 Taxes 2004 Proposed Taxes County 221 236 267 92,600 103,700 City 3OO 297 373 School 33O 239 285 Other 28 37 52 Total 879 8O9 977 Amount of Increase 2003/2004 31 76 46 15 168 MARKET VALUE (PAYABLE 2003) 124,900 MARKET VALUE (PAYABLE 2004) 139,900 County City School Other Total 2002 Taxes 334 454 486 41 1,315 2003 Taxes 362 456 348 55 1,221 2004 Proposed Taxes 401 559 411 77 1,448 Amount of Increase 2003/2004 39 103 63 22 227 MARKET VALUE (PAYABLE 2003) 154,200 MARKET VALUE (PAYABLE 2004) 172,700 County City School Other Total 2002 Taxes 438 595 626 69 1,728 2003 Taxes 477 600 447 89 1,613 2004 Proposed Taxes 522 729 526 118 1,895 Amount of Increase 2003/2004 45 129 79 29 282 MARKET VALUE (PAYABLE 2003) 186,300 MARKET VALUE (PAYABLE 2004) 208,700 County City School Other Total 2002 Taxes 551 748 778 68 2,145 2003 Taxes 601 757 554 92 2,004 2004 Proposed Taxes 654 913 650 125 2,342 Amount of Increase 2003/2004 53 156 96 33 338 Page 2-2 Where Your Property Taxes Go Payable 2003 Miscellaneous 7% County 32% City ~42% School 19% Where Your Property Taxes Go Payable 2004 County 30% Miscellaneous 7% City 42% School 21% Page 2-3 ALL BUDGETARY FUNDS Revenues for 2001 - 2004 7,000,000 ~ B2001 1=:12002 ID 2003 1~2004 ~ = .., . ~____~ · ~ ~ -- =- X-' X-'X-- · -- I I I I I I I I I I 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 Page 2-4 ALL BUDGETARY FUNDS Expend itu res for 2001 - 2004 14,000,000 13,000,000 12,000,000 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 l l~ 2001 I~ 2002 ~ 2003 B 2004 I I I I I Page 2-5 CITY OF COLUMBIA HEIGHTS SUMMARY OF PERSONNEL BY DEPARTMENT BUDGETED FULL-TIME PERMANENT EMPLOYEES Adopted Adopted Adopted 2002 2003 2004 Administration 6 5 5 Community Development 6 5 4 Finance 7 8 8 Fire 8 8 8 Information Systems 2 2 2 Library 5 5 5 Liquor 8 8 8 Police 35 34 3! Public Works 32 32 31 Recreation 6 6 5 Total 115 113 107 Page 2-6 CITY OF COLUMBIA HEIGHTS SUMMARY OF PERSONNEL BY DEPARTMENT BUDGETED FULL-TIME PERMANENT EMPLOYEES 35 30 25 20 15 10 5 0 Page 2-7 RESOLUTION 2003 - 55 RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2004, SETTING THE CITY LEVY, APPROVING THE HRA LEVY, AND CANCELING THE SCHEDULED BOND LEVY NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights, Section A. The budget for the City of Columbia Heights for the year 2004 is hereby approved and adopted with appropriations for each of the funds listed below. General Fund Community Development Fund Economic Development Fund Parkview Villa North Parkview Villa South Anoka County CDBG State Aid Cable Television Library DARE Project Infrastructure Capital Improvement Capital Equipment Replacement Funds Central Garage Fund Liquor Operating Liquor Capital Improvement Water Utility Fund Sewer Utility Fund Refuse Fund Storm Sewer Fund Data Processing Debt Service Fund Total Expense Including Interfund Transfers Expense 8,232,617 472,230 222,648 373,900 197,477 1 016 166,431 233,427 631,271 5,375 159,871 64,000 1,026,692 488,271 6,836,166 6,000,000 1,756,214 1,361,319 1,537,967 307,164 271,745 2,326,713 32,672,514 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2004: General Fund Community Development Fund Economic Development Fund Parkview Villa North Parkview Villa South Rental Housing State Aid Cable Television Library DARE Project Infrastructure Capital Improvement Capital Equipment Replacement Funds Central Garage Fund Liquor Operating Liquor Capital Improvement Water Utility Fund Sewer Utility Fund Refuse Fund Storm Sewer Fund Data Processing Debt Service Fund Total Revenue Including Interfund Transfers Revenue 8,232,617 472,230 222,648 373,900 197,477 1 016 166,431 233,427 631,271 5,375 159,871 64,000 1,026,692 488,271 6,836,166 6,000,000 1,756,214 1,361,319 1,537,967 307,164 271,745 2,326,713 32,672,514 Page 2-8 RESOLUTION 2003 - 55 RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2004, SETTING THE CITY LEVY, APPROVING THE HRA LEVY, AND CANCELING THE SCHEDULED BOND LEVY Section C. The following sums of money are levied for the current year, collectable in 2004, upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated General Fund Levy Estimated Library Levy Estimated EDA Fund Levy General Levy Estimated Ama-Wide Total Levy 3,891,670 1,037,040 4,928,710 433,585 433,585 84,g65.. 84,965 ,! , Total Levy 4,410,220 1,037,040 5,447,260 Section D, The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2004 in the amount of $137,683. BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the year 2004 that is higher than the tax rate calculated for the city for taxes levied in 2002, collectable in 2003. BE IT FURTHER RESOLVED: That the city has adequate fund balances and reserves to pay all 2004 bond principal and interest payments and the county auditor is authorized to cancel all bond levies for taxes payable in 2004. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this 15th day of December, 2003 Offered By: Seconded By: Roll Call: Ericson Kelzenberg Ayes: Wyckoff, Williams, Ericson, Kelzenberg Nays: Nawrocki Muscovitz, Deputy City Cie[k, CMC Page 2-9 2004 ALL BU DG ETARY F U N DS EXPEN DITU RES BY FUNCTIONAL AREA Administration $822,599 Public Works $6,623,027 Recreation $624,300 Debt Service $1,406,71 3 Community Development $1,267,271 Police $2,608,635 Finance ~$1,201,141 -$1,263,472 ---' \~ $2,407,919 Liquor Library $1,398,316 $631,271 Page 3-1 2004 REVEN U E BY SOU RCE ALL FUNDS Net Sales Liquor $1,620,150 Transfers in & Non Revenue Receipts $3,109,621 Allocations $75,000 Debt Service and HRA Taxes $952,483 _ _. Sales & Related ..:~ Charges ".-~ ~ $4,316,020 Taxes $5,447,260 Miscellaneous ~/ $1,348,362 Fines and Forfeits Charges for Services Licenses & Permits $323,100 Inter- governmental Revenue $2,600,743 $100,000 $511,950 Page 3-2 Sou rces of General Fu nd, Library Fu nd and EDA Revenue 2004 Budget Transfers Charges for Services SS04,3S0 Inter- governmental $1,890,783 $491,266 / Other $595,821 Taxes $5,447,260 Page 3-3 2004 GENERAL FUND AND LIBRARY FUND EXPENDITURES Expenditures by Classification Other Services & Charges 19.4% Supplies 5.8% Capital Outlay 0.6% Contingencies & Transfers 7.6% Personal Services ~.$% Page 3-4 o 7 m ~ >_~ 0 mO I-- m I'~ 0'~ 0') LO r,.O (.0 0 0 0 '~- 0 (0 0 0') CO 0 CO '~l" 0 CO 0 (.0 CO O0 0 CO 0') 0 ~'") 0 (',,I LO ~-- O0 0 O0 '~1" '~1" r,~ o,I (.0 O O LO i,.~ r,..D O O") LO .~--- ,,~--- ,,,~1- O,,i f....O ,~--- O r,..D '---.- ,~- O O I~ (.0 0 (.0 LO ,~1- ~-- 0 0 0 0 0 O0 CO Ob ~ 0 0 I'~ '~" ~-- CO 00 LO LO 00 "~'-- ('N O O O LO CO 00 Ob O Ob O 00 00 00 (..O CO O"~ CO r,,.O O CO ,,~1.- O LO .~-- I',,.... O"~ O"~ O O I'-..... O"~ I'.~ O O4 LO I'~ I".~ I"..~. "~'-- O LO O O I'~ I'~ LO CO '~-- '~'-- 00 '~-- O O 04 CO "~ ~ CO LO O O CO "~'-- ' O O O O ' ' 04 ' ' (NI '"~1' LO I'-.. I"~ O4 "~'-- O r, jD I"~ O O O LO (..O ',,{-- I"~ CO Ob O r,.O I'~ O 00 O,I '~--- O "~-- O ~ O4 LO O40 '~-- O ' O O O O ' ' O ' ' O LO LO O ..Q O O4 LO LO I"~ O O O O LO LO O ",~-- CO O '",q' "~1" O") LO i.,O I",-. O O O '~'-- O (.O O '~-- ' O 00 ' O 00 O"~ '~'-- I"~ O O4 "~'-- O LO O ("q O "~'-- 00 "~1" ~ ~ I'-.. '~-- (D 00 O "~1" LO O O,,I O O O O O 00 O"') O"~ ' O 0 04 0 04 ~ Ob OO CO O O '"'{-- O,,I O O O O CO 00 "~1' O Ob Ob O"') '"'~ r,,/') O ,~ · ~> E o ~- ~ c- (].),,., 0 fy'l f./) I-- r.,/) ..,_, O ---~ ~ C m ~b E c E ,,, ,- e, "-''-'r" o m~© g.- e ~8- ~o-- _ wn~Ooo~ n-'moi_E~z~ ~ °,-r < ~:D °,i- i- ADMIN ISTRATION City of Columbia Heights Citizens City Council Charter Commission Economic Development Authority Human Services Commission Library Board Merit Commission Park & Recreation Commission Planning & Zoning Commission Police & Fire Civil Service Commission Telecommunications Commission Traffic Commission Legal Deputy City Clerk/ Council Secretary Administrative Secretary Police City Manager Assistant to the City Manager / Human Resources Director Special Projects Coordinator Fire Library Public Works Recreation Finance Community Development Page 3-6 ADMI N ISTRATIO N EXPENDITURE SUMMARY 1,000,000 ~-~..~,,~,.~.... :. ,...,...,... ,...,...,... ,..................... so0,o00 ......... ::::~i~i~iii '" : ........... iii ..... 600,000 400,000 200,000 0 I I I 200'1 2002 2003 2004 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Page 3-7 City of Columbia Heights, Minnesota Budget 2004 Administration Revenue Mayor-Council City Manager Assessing Legal Services 101 101 101 101 31010 31O14 334O1 334O5 341O7 35101 36210 392O7 39210 39212 39214 39215 39216 39217 39218 Revenue Current Ad Valorem Area-Wide Taxes Local Government Aid PERA Increase Aid Special Assessment Searches Court Fines Interest on Investments Admin Overhead-Comm. Dev. Administration Overhead-Library Administration Overhead-Cable TV Administration Overhead-Liquor Fund Administration Overhead-Water Fund Administration Overhead-Sewer Fund Administration Overhead-Refuse Fund Administration Overhead-Recycling Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses 119,184 31,762 44,501 641 0 0 5,O34 0 0 0 0 0 0 0 0 149,177 39,752 55,703 805 0 0 6,298 5,870 1,467 59,330 3,666 3,666 3,666 31 693 31,694 59,822 90,483 15,941 24,112 22,338 33,786 323 488 5O 0 0 35,000 2,526 3,821 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 201,122 392,787 101,000 187,690 110,526 352,295 0 0 2,050 4,025 0 0 73,046 36,467 101,000 187,690 0 0 0 0 15,500 0 0 0 201,122 392,787 101,000 187,690 Summary Total Revenue Total Expenses Change to Fund Balance 201,122 392,787 101,000 187,690 201,122 392,787 101,000 187,690 0 0 0 0 Page 3-8 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department' Mayor-Council 101-41110 I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Change 115,780 123,770 111,102 110,526 (576) 1,805 893 2,050 2,050 0 69,957 73,837 81,362 73,046 (8,316) 1,565 0 0 0 0 703 255 16,500 15,500 (1,000) The City Council is the legislative branch of city government. The Council is responsible for the establishment of policies and the adoption of local ordinances and resolutions. They appoint the City Manager and members of various advisory boards and commissions. The Council consists of a Mayor who is elected for a two-year term and four Councilmembers, who are elected at large for staggered four-year terms. Objectives for 2004 1. Promote the City in a positive way. 2. Conduct goal setting retreat. 3. Implement public Web access to City Code. Budget Comments The Mayor-Council budget decreased by $9,892 from 2003 to 2004. Personal Services decreased by $576, due to a decrease in overtime budgeted. Other Services and Charges decreased by $8,316, primarily due to a $4,400 decrease in expert and professional services, a $500 decrease in training and educational activities, and a $2,716 decrease in insurance and bonds, offset by minor increases and decreases to other line items. Other Financing Uses decreased by $1,000, due to a decrease in contingencies. Page 3-9 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department' City Manager 101-41320 I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Change 316,213 325,295 359,803 352,295 (7,508) 1,695 5,145 9,700 4,025 (5,675) 30,356 32,801 43,203 36,467 (6,736) 0 0 0 0 0 0 0 0 0 0 This department is responsible for the administration of all activities, functions, and programs of the City in accordance with the policies and guidelines adopted by the City Council. Duties of the department include planning, organizing, directing, and coordinating the operations of all departments, with the exception of the Police Department. This department is responsible for personnel, labor relations, and employee relations functions of the City. Objectives for 2004 1. Improve two-way communications with the public. 2. Implement Phase 2 of CityView Human Resources Module. Budget Comments The City Manager budget decreased by $19,919 from 2003 to 2004. Personal Services decreased by $7,508 due to no monies or associated fringe budgeted for an intern, and a decrease in overtime budgeted. Supplies decreased by $5,675, due to a decrease in monies budgeted for computer equipment. Other Services and Charges decreased by $6,736, primarily due to a $2,000 decrease to expert and professional services, a $4,000 decrease to advertising employment, and minor decreases to other line items. Page 3-10 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department' Assessing 101-41550 I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Change 35,836 14,415 0 0 0 55 34 0 0 0 89,136 95,822 101,000 101,000 0 0 0 0 0 0 0 0 0 0 0 The Assessing Department provides tax and homestead information, and processes homestead applications. Through a joint powers agreement with Anoka County, the County provides for the assessment of property in Columbia Heights. The City contracted with the County for special assessment billing services beginning in 2003. Objectives for 2004 1. Research feasibility of public Web access to special assessment information. 2. Fully implement CityView Assessment Module. Budget Comments There was no change to the Assessing budget from 2003 to 2004. Monies are budgeted for contracted property appraising services through Anoka County ($95,000) and contracted special assessment billing services through Anoka County ($6,000). Page 3-11 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department' Legal Services 101-41610 I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 0 0 0 0 0 182,767 169,498 196,572 187,690 (8,882) 1,132 0 0 0 0 0 0 0 0 0 The Legal Services Department handles all civil lawsuits and prosecution for the City. These services are currently contracted under retainer with the law firm of Barna, Guzy, and Steffen, Ltd. This department also budgets for outside labor attorney services. Objectives for 2004 Assess and evaluate provision of prosecution services. Budget Comments The Legal Services budget decreased by $8,882 from 2003 to 2004. Paralegal civil process decreased by $1,000 due to no monies budgeted based on past expenditures; attorney fees- other decreased by $2,000; legal notice publishing decreased by $50; insurance and bonds decreased by $132; miscellaneous charges decreased by $4,700; and subscriptions and memberships decreased by $1,000. Page 3-12 COMMUNITY D V LOPM NT City of Col urn bia Heights Community Development Assistant Secretary Building Official Planner PT Permit/License Clerk (1) Housing Assistant PT - temporary Page 3-13 COMMUNITY DEVELOPMENT EXPENDITURE SUMMARY 2,000,000 1,500,000 1,000,000 500,000 2001 2002 2003 2004 Personal Services Supplies Other Services and Charges / Capital Outlay Contingencies & Transfers Page 3-14 City of Columbia Heights, Minnesota Budget 2004 Community Development Revenue Community Anoka Cty Parkview Villa EDA Parkview Villa Development CDBG North South 201 202 203 204 213 31010 31011 33160 34114 36210 36220 36225 36290 39203 39230 Revenue Current Ad Valorem HRA Current Ad Valorem Federal Grant Excess Utilities Interest on Investments General Government Rents Non-Dwelling Rents Other Miscellaneous Revenue Transfer In-General Fund Transfer In- EDA Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Total Revenue Total Expenses Change to Fund Balance 0 0 0 84,965 0 0 0 0 137,683 0 0 0 90,000 0 0 0 0 5,000 0 2,600 0 0 5,000 0 6,000 0 0 280,000 0 180,000 0 0 0 0 8,000 0 0 3,500 0 1,500 249,582 0 0 0 0 222,648 0 0 0 0 472,230 0 383,500 222,648 198,100 294,045 0 23,526 0 10,083 15,141 0 21,738 0 10,822 135,146 1,016 315,118 0 169,608 475 0 0 0 0 27,423 0 13,518 222,648 6,964 472,230 1,016 373,900 222,648 197,477 472,230 0 383,500 222,648 198,100 472,230 1,016 373,900 222,648 197,477 0 (1,016) 9,600 0 623 Page 3-15 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 201 Department: Protective Services 201-42400I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 174,007 154,578 173,846 149,287 (24,559) 1,868 7,146 13,850 10,892 (2,958) 14,735 31,985 29,395 75,691 46,296 2,386 0 0 0 0 7,335 5,913 8,113 13,711 5,598 Protective Services include: >Building permitting, plan review, and inspection >Liquor, contractor, cigarette, misc. licensing >Land use permitting and code enforcement The purpose of these services is to protect and promote the general health and safety of the community. These activities fall under the purview of the Planning Commission and City Council. Objectives for 2004 >Update building and planning permit forms and place them on the City's web site. >Review and update contractor licensing. Budget Comments Page 3-16 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 201 Department: Community Development Admin 201-46310I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 57,145 90,768 106,041 144,758 38,717 1,692 1,489 2,675 4,249 1,574 6,263 11,667 20,370 59,455 39,085 0 0 600 475 (125) 9,170 5,913 8,113 13,712 5,599 Community Development Services include: >Redeveloping >Housing rehabilitation and replacement >Central Business District improvement These activities fall under the purview of the City's Economic Development Authority and City Council. Objectives for 2004 Redevelopment >Continue to pursue the redevelopment of the industrial park, Kmart, 40th and University, 37th and Central, 39th and Central, and 37th and Stinson. Economic Development >Implement the Central Avenue Design Guidelines. >Implement the Business Revolving Loan Fund Program. >Facilitate the implementation of a Central Avenue Merchants Association. Home Improvement and Replacement >Acquire, demolish, and construct new or rehab up to 13 existing single-family homes using $240,000 of grant money the City received from the Metro Council. >Work with Rising to New Heights to continue the Home Remodeling Fair. >Provide access to rehab and new home buyer information and funding through the Greater Metropolitan Housing Corporation. Budget Comments Page 3-17 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 202 Department: HRA Anoka County CDBG 202-46350I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 10,070 3,204 0 0 0 388 21 0 0 0 61,737 85,488 0 1,016 1,016 70,691 327,056 0 0 0 0 5,913 0 0 0 The Community Block Grant are federal funds the City applies for through a competitive process from Department of Housing and Urban Development through the Anoka County Housing and Redevelopment Authority. These funds are used primarily for housing rehabilitation, redevelopment and public services. Objectives for 2004 Budget Comments Page 3-18 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 203 Department: Parkview Villa North 203-46330I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 10,335 9,095 16,251 23,526 7,275 27,201 10,221 22,054 21,738 (316) 273,411 258,758 304,391 315,118 10,727 11,563 0 6,357 0 (6,357) 7,335 7,884 11,454 13,518 2,064 Parkview Villa North(PWN) is a 101 units of public housing, located at 965 40th Avenue northeast. PWN provides housing for Iow-income senior and disabled persons. PWN was constructed in 1975 with funds from the Department of Housing and Urban Development. PWN is managed by the Crestview Corporation. Objectives for 2004 Continue to implement the 15-year capital improvement plan. Budget Comments The Parkview Villa North budget for 2004 includes a 3% increase for most line items. Most utilities were increased 10% from the previous year's budget. Page 3-19 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 203 Department: ClAP Grant 203-46331 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 Actual Actual 2003 2004 $ Amount Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 32,000 0 0 0 0 0 0 0 0 The Capital Fund Program is funded by the Department of Housing and Urban Development. These funds are received annually for capital improvements and Parkview Villa North. Objectives for 2004 Budget Comments Page 3-20 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 204 Department: Economic Development Auth 204-46314 I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 30,852 53,107 72,999 0 (72,999) 649 3,882 2,770 0 (2,770) 52,435 36,182 53,346 0 (53,346) 568 1,550 0 0 0 22,281 107,884 11,454 222,648 211,194 The Economic Development Authority levies funds to support the activities identified under Community Development Services. Objectives for 2004 Budget Comments Page 3-21 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 213 Department: Parkview Villa South 213-46340 I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 2,768 6,263 12,388 10,083 (2,305) 15,479 6,359 9,328 10,822 1,494 146,353 141,363 168,275 169,608 1,333 4,894 9,089 15,183 0 (15,183) 703,670 5,914 8,590 6,964 (1,626) Parkview Villa South (PWS) is a 45-unit rental apartment building located at 965 40th Avenue northeast. PWS serves Iow-income seniors age 55 and older. PWS was constructed in 1991. Parkview owned by the Economic Development Authority and managed by the Crestview Corporation. Objectives for 2004 Continue to implement the 15-year capital improvement plan. Budget Comments The Parkview Villa South budget for 2004 line item 4000 increased $ 9,300 for carpet replacement and painting units. Most utilities were increased by 10% from the previous year's budget. Minor equipment includes an allowance for the purchase of two sump pumps for the underground garage. Page 3-22 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 235 Department: 4607 Tyler St NE 235-46360I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 351 0 0 0 0 346 2,795 2,465 0 (2,465) 7,580 13,686 10,844 0 (10,844) 0 2,ooo 4,ooo 0 (4,ooo) 0 0 0 0 0 Objectives for 2004 Budget Comments Page 3-23 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 299 Department: HRA Administration 299-46320I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 4,223 12 0 0 0 0 0 0 0 0 106,752 382,579 111,648 0 (111,648) The Housing and Redevelopment Authority oversees the operation of Parkview Villa North and South apartment buildings. Objectives for 2004 Budget Comments Page 3-24 FINANC D PARTM NT City of Columbia Heights Finance Director ! PT Finance Secretary II Assistant Finance Director Accountant IS Director IS Technician , Liquor Operations I ,I Manager I I Assista t Liquor I ' Operations , ,I Manager (6) I L I FT Store I I Supervisor I I PT Retail Clerk I I (27) I I Accounts Payable Clerk Accounting Clerk II1' Payroll I Accounting Clerk I1' Utility Accounting Clerk I' Utility Accounting Clerk I1' Liquor PT I Receptionist/ Swithboard Operator I PT Meter Reader Page 3-25 FINANCE EXPENDITURE SUMMARY 1 200 000- 1 000 000 - , , ,.'.:. .: ~[~ ~:: ~ '" 800,000- ~.-.~,' ~ :':':':':':':':'[~ ~ ,:.:.:.:.:.:.:.: :::~ :.:.:.:.:.:.:.:. ~: .... oo,ooo_> 400 000 200 000-~~ 200~ 2002 2003 2004 m ~ersonal Se~ices m Supplies m Other Se~ices and Char~es · Capital Outlay m Contingencies & lransfers Page 3-26 City of Columbia Heights, Minnesota Budget 2004 Finance Revenue Elections Finance Water Sewer Storm Sewer IS 101 101 601 602 604 720 31010 31O14 32182 334O1 334O5 36210 36211 36219 36290 371OO 3711O 3715O 3716O 37165 3717O 37175 3718O 3721O 37211 3725O 3741O 39203 39207 39208 39210 39214 39215 39216 39217 39218 39219 39221 39222 39223 39225 Revenue Current Ad Valorem Area-Wide Taxes Pet Licenses Local Government Aid PERA Increase Aid Interest on Investments Interest Current Value Credit Change in Fair Value Other Miscellaneous Revenue Water Service Charge Interdepartmental Water Charge Water Turn Off/On Penalties Water Connection Fee Repair Water Meters, Cards Customer Service Sales Meters/Remote Units Sewer Service Charge Interdepartmental Sewer Charge SAC Charge Refund Storm Sewer Service Charge Transfer In-General Fund Admin Overhead-Comm. Dev. Transfer In-Cable TV Administration Overhead-Library Administration Overhead-Liquor Fu~ Administration Overhead-Water Fu~ Administration Overhead-Sewer Fu Administration Overhead-Refuse Fi Administration Overhead-Recycling Transfer In-Liquor Fund Transfer In-Sewer Fund Transfer In-Water Fund Transfer In-Garage Fund Transfer In-Refuse Total Revenue 22,435 5,978 0 8,377 121 948 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 188 265 50 168 1 000 7O 298 1,016 7 949 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 42,035 0 9,396 26,316 74,356 74,356 34,882 34,882 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,154 5,554 26 0 858 0 0 5 0 0 5 0 114,567 0 0 1,154 0 0 538 0 0 2,308 0 0 1,231 0 0 154 0 0 19 0 0 385 0 0 0 121,554 0 0 1,212 0 0 757 0 0 0 2,813 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 39,143 0 50,000 0 0 0 0 0 0 45 000 45 000 45 000 30 000 45 000 37,859 614,918 121,510 129,945 2,839 299 143 Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses 28,084 532,177 0 0 0 1,000 11,285 2,000 2,000 0 670 61,456 10,079 12,440 4,056 8,105 10,000 0 0 0 0 0 123,022 123,022 0 139 035 53 834 64 876 7 000 7 000 37,859 614,918 135,101 137,462 4,056 271 745 Summary Total Revenue Total Expenses Change to Fund Balance 37,859 614,918 121,510 129,945 2,839 299,143 37,859 614,918 135,101 137,462 4,056 271,745 0 0 (13,591) (7,517) (1,217) 27,398 Page 3-27 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department: Elections 101-41410I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 27,495 0 28,084 28,084 228 1,266 0 1,000 1,000 659 540 0 670 670 6,406 6,823 8,105 8,105 0 0 0 0 0 0 The purpose of this department is to conduct elections for the city, state and federal elections. Part-time election judges are hired to work at the polling locations on election day. The balance of responsibilities for elections is that of the Finance staff. There will be a primary election and a general election (including Presidential)in 2004. Objectives for 2004 To keep current on all election laws and rules. To recruit more election judges and to have a pool of judges from which to draw. Budget Comments The proposed budget for 2004 is $1,735 over actual 2002 expenditures. This is due to a slight increase in personal costs, insurance, and printing costs. The other large expenditure is the payment to Anoka County of $8,105 for the final installment paying for the 9 new Accu- votes. Page 3-28 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department: Finance 101-41510I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 477,252 528,097 558,221 532,177 (26,044) 10,912 15,443 11,385 11,285 (100) 34,789 39,919 64,367 61,456 (2,911) 2,568 0 10,000 10,000 0 0 0 0 0 0 The purpose of the Finance Department is to account for all financial operations of the City and to report on those operations. The Finance Department is responsible for budgeting, financial reporting, accounts payable and receivable, payroll, utility billing, purchasing, liquor operations, and data processing within the City. Objectives for 2004 One of the Finance Departments main objectives for 2003 was to complete the implementation of GASB 34: Basic Financial Statements and Management's Discussion and Analysis for State and Local Governments. During 2004, Finance will continue to further enhance policies and procedures for GASB 34, purchasing, capital assets and infrastructure to streamline the time involved and to provide for better use of City funds. Budget Comments The proposed Finance Department Budget decreased by $29,055 from the 2003 adopted Budget. Due to cuts in Local Government Aid, the Finance Department is proposing to restructure the department, resulting in the lower personnel costs. Other cuts include out-of- state travel, office supplies, etc. Page 3-29 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 601 Department' Water Admin & General 601-49440I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 1,060 1,408 2,000 2,000 0 6,718 7,018 10,136 10,079 (57) 0 0 1,000 0 (1,000) 113,135 119,366 122,914 123,022 108 The Administration Department of the Water Utility Fund accounts for 33.3% of the costs associated with the utility billing process and one-half of the costs associated with meter reading. The remaining costs for utility billing are allocated to the Sewer Utility Fund - 33.3% and the Refuse Utility Fund - 33.3%, and the remaining costs for the meter reading are allocated to the Sewer Utility Fund. Objectives for 2004 One of the Water Adminstration & General objectives for 2004 is to pursue alternative billing methods, including postage and mail-stuffing systems for greater effeciency and cost savings. Budget Comments The proposed Water Administration & General Budget decreased by the net amount of $949, primarily due to the evaluation of actual costs. The increase is due to the increase in the Administrative Labor transferred each year to the general fund to cover the cost of administrative staff time. Decreases are from expert and professional services for 2004, which reflect actual expenses in prior years. Page 3-30 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 602 Department' Sewer Admin & General 602-49490I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 1,270 1,343 2,000 2,000 0 8,709 8,946 12,073 12,440 367 0 0 1,000 0 (1,000) 113,134 119,364 122,914 123,022 108 The Administration Department of the Sewer Utility Fund accounts for 33.3% of the costs associated with the utility billing process and one-half of the costs associated with meter reading. The remaining costs for utility billing are allocated to the Water Utility Fund - 33.3% and the Refuse Utility Fund - 33.3%, and the remaining costs for the meter reading are allocated to the Water Utility Fund. Objectives for 2004 One of the Sewer Administration & General objectives for 2004 is to pursue alternative billing methods, including postage and mail-stuffing systems for greater efficiency and cost savings. Budget Comments The proposed Sewer Administration & General Budget decreased by the net amount of $525, primarily due to the evaluation of actual costs. The increase is due to the increase in the Administrative Labor transferred each year to the general fund to cover the cost of administrative staff time. Decreases are from expert and professional services for 2004, which reflect actual expenses in prior years. Page 3-31 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 604 Department: Storm Sewer Admin & General 604-49690I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 Actual 2002 2003 2004 $ Amount Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 0 1,233 3,760 4,056 296 0 0 0 0 0 0 0 0 0 0 The Administration Department of the Storm Sewer Utility Fund accounts for costs directly associated with this fund. At this time, there are no allocated costs for the utility billing process and meter reading. Objectives for 2004 One of the Storm Sewer Administration & General objectives for 2004 is to pursue billing methods, including postage and mail-stuffing systems for greater efficiency and cost savings. Budget Comments The proposed Storm Sewer Administration & General Budget increased by $296. The increase is due to the increased cost of postage and audit costs. Page 3-32 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 720 Department: Information Systems 720-49980I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Change 129,258 133,986 139,637 139,035 (602) 7,579 20,489 8,200 49,834 41,634 35,313 24,946 48,617 33,698 (14,919) 0 0 2,725 7,000 4,275 0 0 3,000 2,100 (900) The IS department provides information system's implementation, management, support, and training to the City and IS staff. With the City's dependence on information system, it is imperative to have staff on hand to support and develop the system. Modern information technologies and training increase City employees' productivity and reduce overall cost of information system ownership Objectives for 2004 1. Continue implementation of CityView database system to increase staff productivity (simplify and secure access to the documents, consolidate data storage). 2. Increase network throughput by upgrading core network equipment. 3. Improve information system support and maintenance by upgrading network management software. 4. Train users and IS staff to better use City information system. 5. Provide secure and reliable operation of the City information System. Budget Comments The proposed budget for 2004 is $231,667 (increased from 2003 by $29,488 - 15%). This increase is fully offset by decrease in IS Imaging and IS Internet budgets, so the total IS budget has decreased by $2,817. It includes funding for: - general IS support and maintenance - hardware to increase network throughput - hardware and software to improve IS security - upgrade of network maintenance software - training for users and IS staff - computer equipment and supplies Page 3-33 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 720 Department: IS Imaging 72O-49981 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 5,734 0 (5,734) 3,602 1,371 1,000 1,000 0 10,042 7,280 10,204 7,954 (2,250) 0 0 0 0 0 0 0 3,000 2,100 (900) The optical imaging system provides the City with superior document organization, storage and retrieval capabilities. It enhances our ability to store and share information, enabling us to better server the public. Objectives for 2004 1. Add City documents to the Laserfiche imaging system on an ongoing basis. 2. Provide secure and reliable operation of the imaging system. Budget Comments The proposed budget for 2004 is $11,054 (decreased from 2003 by $8,884 - 45%). It includes funding for: -imaging system support and maintenance -imaging media Page 3-34 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 720 Department: IS Internet 720-49982I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 668 1,075 0 3,000 3,000 8,062 5,835 16,890 23,224 6,334 0 2,942 31,555 0 (31,555) 0 0 4,ooo 2,8oo (1,2oo) Internet connections enable City employees to use e-mail for communication with public, to access government and commercial information systems and Web-sites. The City's Web site provides easily accessible and up-to-date information to the public. Objectives for 2004 1. Support City Web site. 2. Provide Internet access to the public CityView and Laser Fiche documents. 3. Provide fast, reliable, and secure Internet access for City employees. Budget Comments The proposed budget for 2004 is $29,024 (decreased from 2003 by $23,421 - 45%). It includes funding for: - support of City Web-site - support of Internet access for employees - upgrade of Internet connection services Page 3-35 FIR City of Columbia Heights PT Secretary II Assistant Fire Chief Captains (3) FT Clerk Typist Journeymen (2) Recruit Firefighter (1) Volunteer Division Firefighters (30) Reserve Division (6) Page 3-36 FIRE EXPEN DITU RE SUMMARY 1,200,000 1,000,000 800,000 600,000 400,000 200,000 I I I 2001 2002 2003 2004 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Page 3-37 City of Columbia Heights, Minnesota Budget 2004 Fire Revenue Capital Fire Civil Defense Equipment 101 101 431 31010 31O14 32125 3317O 334O1 334O5 33415 342O2 36210 39203 39219 Revenue Current Ad Valorem Area-Wide Taxes Multiple Dwellings Civil Defense Reimbursement Local Government Aid PERA Increase Aid State Fire Training Special Fire Services Interest on Investments Transfer In-General Fund Transfer In-Liquor Fund Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses 456,480 19,002 0 121,641 5,063 0 60,000 0 0 0 2,500 0 170,449 7,095 0 2,463 103 0 600 0 0 48,OOO 0 0 19,274 802 31,595 0 0 40,028 0 0 40,028 878,907 34,565 111,651 764,282 21,526 0 50,800 3,750 0 63,825 9,289 0 0 0 350,000 0 0 0 878,907 34,565 350,000 Summary Total Revenue Total Expenses Change to Fund Balance 878,907 34,565 111,651 878,907 34,565 350,000 0 0 (238,349) Page 3-38 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description Department: Fire 101-42200 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 744,986 777,595 799,447 764,282 (35,165) 57,156 40,779 51,800 50,800 (1,000) 49,183 62,188 62,325 63,825 1,500 12,978 0 3,000 0 (3,000) 0 0 0 0 0 The Fire Department provides medical care, Fire suppression, and inspection services for the citizens of Columbia Heights. We also provide, by contract, Emergency medical services to the city of Hilltop. We maintain a full licensed Basic Life Support Ambulance and have the ability to transport patients to area hospitals, although transport services are not currently provided. Objectives for 2004 1. Continue the pro-active approach in the Emergency Medical Services so that we may provide the highest possible service to the citizens of Columbia Heights and Hilltop. 2. Continue the Inspection program and begin the pre-planning of all commercial structures in the City of Columbia Heights. 3. Reorganize existing staff to provide the level of service we have in the past with the shortfall of 1 position. Budget Comments Due to the reduction of LGA and MVHC, the Fire Department reduced the 2003 budget by 5%. Reductions for the 2004 budget remain in the proposal status, however, this proposal would include a 4.51% decrease from the already decreased 2003 budget. Page 3-39 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department: Civil Defense 101-425OO Expense Changes by Category 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 20,853 21,179 17,994 21,526 3,532 2,292 3,282 3,695 3,750 55 6,910 9,710 13,284 9,289 (3,995) 0 0 5o,ooo 0 (5o,ooo) 0 0 0 0 0 Activity Description This program provides Emergency Management for the protection and promotion of public safety, health and welfare in our city during emergencies and natural disasters. The director and secretary attend meetings to maintain requirements for State and Federal funding of the program. This program also monitors hazardous materials sites in our city and is responsible for planning and preparation for mitigation and response to disasters. In the past this program has also provided funding for the annual Police and Fire Reserve Annual Appreciation event, however, due to budget shortfalls this program will not be supported this year. Objectives for 2004 1. Keep the Police and Fire Reserve trained and equipped in a professional manner for emergency assistance, security, traffic, and crowd control. 2. Continue our involvement in the emergency management professional organizations and training to keep current with government requirements and programs. 3. Continue to re-write the City Emergency Operations Plan. Budget Comments Civil Defense cuts will include the annual Police and Fire Recognition dinner held at the Chanhassen dinner theater. This will decrease the budget by approximately $4,000.00 Page 3-40 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 431 Department: Capital Equipment- Fire 431-42200I Expense Changes by Category 2001 Actual 2002 2003 2004 $ Amount Actual Adopted Adopted of Chanqe Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 350,000 350,000 0 20,000 0 0 0 Activity Description The Fire Capital Equipment Replacement-General Fund was established to fund the long- term ongoing capital equipment needs in the General Fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long- term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, expensive equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives for 2004 Replace the vehicles and equipment that are scheduled for replacement, keeping consistent with the City's long term plan. Budget Comments Civil Defense cuts will include the annual Police and Fire Recognition dinner held at the Chanhassen dinner theater. This will decrease the budget by approximately $4,000.00 Page 3-41 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 431 Department: Capital Equipment- Civil Defense 431-42500I Expense Changes by Category 2001 Actual 2002 2003 2004 $ Amount Actual Adopted Adopted of Chanqe Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 0 0 145 0 (145) 0 0 5o,ooo 0 (5o,ooo) 0 0 0 0 0 Activity Description The Civil Defense Capital Equipment Fund was established to fund long-term ongoing capital equipment needs in the General Fund. Objectives for 2004 1. Replace the equipment that has become antiquated and no longer serves a useful purpose to the city's long term plan. Budget Comments No proposed purchases for the year 2004. Page 3-42 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 439 Department: Capital Equipment- Fire 439-42200I Expense Changes by Category 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 109 0 0 0 0 45,941 72,430 136,268 0 (136,268) 0 0 0 0 0 Activity Description Objectives for 2004 Budget Comments Page 3-43 G N RAL GOV RNM NT City of Columbia Heights Page 3-44 GENERAL GOVERNMENT EXPENDITURE SUMMARY 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 2001 2002 2003 2004 Personal Services D Supplies L'q Other Services & Charges Capital Outlay D Contingencies & Transfers Page 3-45 City of Columbia Heights, Minnesota Budget 2004 General Government Revenue Gen Gov Recognition Buildings Spec/Events Contingencies Transfers Cable TV Refuse 101 101 101 101 225 603 31010 31O14 32150 32161 32168 32178 32181 32188 32191 32192 32194 32195 334O1 334O5 33610 36210 36211 36255 36260 36290 37311 3741O 39101 39120 3914O Revenue Current Ad Valorem Area-Wide Taxes Sewer Contractors License Other Professional & Occup Other amusement Licenses Conditional Use Other Business Licenses Sprinler Permit Fees Building & Moving Permits Heating Permits Plumbing Permits Local Government Aid PERA Increase Aid County Street Maintenance Interest on Investments Interest Current Value Credil Prior Year Fees 2% Surcharge Retention Other Miscellaneous RevenL Interdepartmental Refuse C~ Storm Sewer Service Charg~ Gain/Loss Sale Fixed Asset Recovery Damage City Prop Other Refunds & Reimburse Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Total Revenue Total Expenses Change to Fund Balance 80,174 27,501 59,259 21,364 7,328 15,791 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 29,937 10,269 22,127 433 148 320 0 0 0 3,385 1,161 2,503 0 0 0 0 0 0 0 0 0 2,000 0 0 0 0 0 0 0 0 12,000 0 0 100 0 0 2,000 0 0 75,452 20,106 2,000 12,500 100 2 000 1 000 2 500 1 000 150 000 23 000 17 000 28 174 4O7 0 3,186 0 0 3OO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,000 133,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 42,000 0 21,000 0 0 0 1,242,700 4,500 0 0 0 151,393 46,407 100,000 338,725 134,000 1,310,200 0 0 0 0 6,383 1,200 10,850 0 0 0 14,160 1,300,420 120,543 46,407 0 0 97,554 46,435 20,000 0 0 0 6,000 0 0 0 100,000 338,725 109,330 189,912 151,393 46,407 100,000 338,725 233,427 1,537,967 151,393 46,407 100,000 338,725 134,000 1,310,200 151,393 46,407 100,000 338,725 233,427 1,537,967 0 0 0 0 (99,427) (227,767) Page 3-46 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department: General Government Buildings 101-41940 Expense Changes by Category 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 10,494 11,298 15,000 10,850 (4,150) 107,267 101,175 143,546 120,543 (23,003) 0 1,681 0 20,000 20,000 0 0 0 0 0 Activity Description General Government Buildings includes the maintenance and repair of City Hall and the premises it occupies. This includes cleaning and repair services, utilities, elevator service, plumbing, rug rental, mechanical repairs, and remodeling costs. Objectives for 2004 This department handles the maintenance and security of City Hall. Budget Comments The proposed budget for 2004 is $7,153 less than the adopted budget for 2003. This is the required cut even though we are requesting $20,000 for a better security system for City Hall. Page 3-47 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department: Recognition/Special Events 101-45O5O Expense Changes by Category 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 589 1,353 0 0 0 1,527 355 0 0 0 49,551 37,225 53,368 46,407 (6,961) 0 0 18,000 0 (18,000) 0 0 0 0 0 Activity Description This department was established to budget and account for various activities that do not specifically fall under other departments. Examples of these activities are the City Float and Royalty Events, employee and volunteer recognition, fireworks, the City Beautification program, and the City newsletter. Objectives for 2004 1. Maintain cost-effective special event/recognition programs that benefit the residents of Columbia Heights. 2. While plants and flowers clearly beautify the city and give a heightened sense of community pride, the volunteer citizens form a genuine bond and clearly feel pride in their contributions to the city. These attractive plantings give an excellent impression of our city to visitors and newcomers alike. Budget Comments The Heights Happenings City Newsletter is budgeted at $19,000 for 2004. The publication is done by the Recreation Department with the publishing contracted out. The Special Events line item is budgeted at $3,000 for the fireworks during the Jamboree. The show cost is $6,000 with $3,000 coming from donations the Recreation Director receives from the community. The Beautification team is very aware of tax dollars being spent and has made solid efforts of the past three years to obtain perennials for many of the plantings to minimize costs to the City. In addition, donations of plants from the core group of volunteers and neighbors has been encouraged with great success. We are confident that we can maintain the high quality of our efforts and reduce city costs by $1,000 for 2004. A new City float was purchased in 2003 and debuted at the Columbia Heights Jamboree parade in June. The Royalty program is managed by parent volunteers. The City budgets $5,000 for the float and $6,000 for the royalty events annually. Both the City float and the Royalty program provide recognition for the City of Columbia Heights and involve members of the community. The total budgeted amount of $11,000 has remained the same over the past few years. The volunteers who manage the float and royalty events have put forth sincere efforts to cut costs. Fund raisers are also done during the year to aid with the costs of this program. Page 3-48 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department: Contingencies 101-49200 Expense Changes by Category 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Change Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,521,679 300,000 50,000 100,000 50,000 Activity Description Objectives for 2004 Budget Comments Page 3-49 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department: Transfers 101-49300 I Expense Changes by Category 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 415,000 1,540,052 480,000 338,725 (141,275) Activity Description Objectives for 2004 Budget Comments Page 3-50 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 225 Department: Cable Television 225-49844 Expense Changes by Category 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 1,828 1,973 6,434 6,383 (51) 1,267 2,302 9,602 14,160 4,558 19,324 90,926 41,608 97,554 55,946 0 0 0 6,000 6,000 104,333 408,549 109,330 109,330 0 Activity Description This activity administers the Columbia Heights' cable franchise ordinance, which includes rate regulation activities, franchise renewals, transfers of ownership, enforcement of customer service standards, and ensuring compliance of the cable company with the terms and conditions of the franchise. Additionally, programming is produced on the government access channel. A Telecommunications Commission serves in an advisory capacity to the City Council. Objectives for 2004 1. Conduct needs assessment, technical audit, and performance review in conjunction with franchise renewal process. 2. Purchase new equipment and replace existing equipment as needed to enhance in-house and public presentation and communications. Budget Comments The Cable Television budget increased by $66,453 from 2003 to 2004. Personal services decreased by $51, due to a decrease in workers compensation insurance premium and allocated fringe. Supplies increased by $4,558, primarily due to monies budgeted for a digital video camera, LCD projector, and an upgrade to the software and equipment for the Library access channel. Other Services and Charges increased by $55,946, primarily due to an increase in monies budgeted for expert and professional services for the cable franchise renewal process. Capital Outlay increased by $6,000 for the purchase of a non-linear edit system. Page 3-51 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 603 Department: Refuse Disposal 603-495 Expense Changes by Category 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 1,229,432 1,251,827 1,291,790 1,292,000 210 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Activity Description Contracted costs and billings for refuse, recycling and yard waste collection and disposal are separated and accounted for in this department to enable tracking of actual costs for each area and to facilitate accurate reporting to state and county agencies as required. The City's five year contract with BFI Waste Systems continues through December 2004. As part of this contract, the hauler provides all single and double households with wheeled garbage carts. Three levels of service are available to provide options for residents. Residents may request a change of service level by calling city hall. At this time 85% of residents have selected the full service option, 7% chose the 60 gallon limited service and 4% prefer the 30 gallon Iow- volume service. The subsidized "senior rate" for Iow income seniors is utilized by 4% of households. Objectives for 2004 1. Continue to monitor the need for any rate adjustment that may be justified by changes in disposal costs or markets. 2. Promote responsible waste practices, through training, and education, to reduce the ever growing municipal solid waste tonnages. Budget Comments The Refuse Disposal Budget increased by $210 from 2003 to 2004. Based on average billings and the 2004 contract with BFI Waste Systems, Inc., costs for refuse disposal increased by $400, while costs for recycling increased $990, and costs for yard waste collections decreased by $1,180. Page 3-52 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 603 Department: Refuse Collection & Disposal 603-49520 Expense Changes by Category 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 272 201 1,460 1,370 (90) 11,119 12,764 15,960 15,307 (653) 0 0 0 0 0 105,980 111,276 117,402 117,456 54 Activity Description This activity administers the total refuse collection and disposal program and includes expenses other than the contract costs. Contracted costs are separated for clarity in tracking and reporting; however, they do remain a function of this budget as a whole. Objectives for 2004 1. Continue to actively promote the unique aspects of the current contract and encourage residents to effectively use the services available to them as Columbia Heights residents. 2. Encourage a greater use of the Iow-volume option for those who require only the very basics in disposal services. 3. Work with owner/managers/caretakers and tenants of multi-unit facilities to provide all the disposal services they need in the most cost effective manner, thereby reducing the number of complaints from and about these buildings. 4. Routinely monitor known problem areas to decrease their negative impact and resolve issues in a timely manner. Budget Comments The Refuse Collection & Disposal Budget decreased by $689 from 2003 to 2004. Supplies decreased by $90, and Other Services and Charges decreased by $653, due to minor increases and decreases to various line items. Other Financing Uses increased by $54 due to an increase in Transfer Out-Labor, based on movement through the wage schedules. Page 3-53 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 603 Department: Recycling 603-49530 Expense Changes by Category 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 627 581 1,500 900 (600) 2,172 1,123 3,525 6,450 2,925 25,554 22,176 26,906 25,178 (1,728) 0 0 0 0 0 60,980 66,277 72,402 72,456 54 Activity Description This activity provides administrative oversight of the recycling contract between the City and BFI Waste Systems, Inc. The City contracts with the hauler to collect nine items in the curbside collection program, plus tires and scrap metal at the recycling drop-off center. The City continues to meet and exceed the recycling tonnage goals set by the Metropolitan Council and Anoka County. The City residents recycle an average of 175 tons per month through city programs. Objectives for 2004 1. Continue to educate residents to all the items that can be recycled curbside, at our Recycling Drop-off Center, and the numerous other options available within the community. 2. Continue to work with multiple dwelling units in our community to educate renters and owners alike to all the recycling opportunities available. 3 Work closely with Kiwanis and Golden K Kiwanis groups and residents to effectively utilize our Recycling Center. 4. Contact new residents to encourage their participation in our recycling programs. 5. Continue to keep the "New Resident Packet' current to optimize its usefulness as a welcome and informative piece of information on our city. 6. Monitor the feasibility and success of the one-cart recycling system and any possible advantages for our residents. 7. Add beverage recycling containers seasonally to heavily used parks. Budget Comments The Recycling budget increased by $651 from 2003 to 2004. Supplies increased by $2,925, primarily due to the need to replace an oil filter crusher. Other Services and Charges decreased by $1,140, due to minor changes in various line items. Depreciation decreased by $588. Other Financing Uses increased by $54, due to an increase in Transfer Out-Labor, based on movement through the wage schedules. Page 3-54 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 603 Department: Hazardous Waste 603-49540 Expense Changes by Category 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 300 300 0 0 0 600 600 0 2,670 1,959 5,675 5,950 275 0 0 0 0 0 0 0 0 0 0 Activity Description This activity administers the handling of hazardous waste generated by the City of Columbia Heights. Such items include fluorescent lamps, solvents, waste and automotive fluids, and paints and chemicals. While this budget functions as a service to the Public Works Department, it is administered through the Refuse Fund. This fund does not deal with household hazardous waste generated by residents. Anoka County provides those services primarily through a year-round drop-off facility located in Blaine that serves the entire county. Objectives for 2004 1. Continue to coordinate twice a year collections of fluorescent bulbs from residents and city buildings to facilitate proper disposal. 2. Work with Public Works and maintenance staff to explore non-toxic, non-hazardous options as are deemed reasonable. 3. Promote and encourage residents to use the Anoka County Household Hazardous Waste drop-off facility. 4. Work with Anoka County staff to best serve our residents in all housing styles. 5. Educate residents which items are hazardous, costly to dispose, and accepted only at a licensed disposal facility, and what options may be available to purchase more wisely. Budget Comments The Hazardous Waste budget increased by $275 from 2003 to 2004, due to minor increases in various line items, offset by minor decreases in various line items. The primary cost in this budget is for the disposal of various materials used in the City buildings. Page 3-55 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 710 Department: Energy Management 710[ Expense Changes by Category 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 101,209 0 0 0 Activity Description Objectives for 2004 Budget Comments Page 3-56 LIBRARY City of Col urn bia Heights Adult Services Specialist Children's Librarian Clerk-Typist II (2) Library Supervisor (4 PT) Pages (8 PT) Library Clerk (PT) Library Aide (PT) Page 3-57 LIBRARY EXPENDITURE SUMMARY 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 2001 2002 2003 2004 Personal Services ID Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Page 3-58 City of Columbia Heights, Minnesota Budget 2004 Library Revenue 31010 33401 34110 34120 34130 34140 34150 34160 35103 36210 36219 36290 39101 3914O Revenue Current Ad Valorem Local Government Aid L i bra ry- P h o toco pies Library-Other Library-Video Library-Col lectio n s Library-Book Bags Library-Printer Copies Library Fines Interest on Investments Change in Fair Value Other Miscellaneous Revenue Gain/Loss Sale Fixed Asset Other Refunds & Reimbursements Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Actual Actual Adopted Adopted Budget Budget Budget Budget 2001 2002 2003 2004 547,767 591,588 433,585 433,585 0 0 175,750 150,062 2,032 1,793 2,400 2,400 634 848 700 900 2,544 2,612 2,800 2,800 51 67 100 100 75 95 100 100 397 434 600 800 11,992 11,672 15,000 15,000 6,922 5,744 6,000 4,500 520 1,412 0 1,400 230 0 200 200 0 0 25 25 0 0 0 25 573,164 616,265 637,260 611,897 383,086 415,421 428,302 434,073 90,196 100,779 98,625 91,625 71,728 74,236 81,652 81,710 7,761 4,205 49,050 10,000 8,727 209,292 22,071 13,863 561,498 803,933 679,700 631,271 Summary Total Revenue Total Expenses Change to Operating Fund Balance Change to Capital Fund Balance Net Change to Fund Balance Total Fund Balance Year End 573,164 616,265 637,260 611,897 561,498 803,933 679,700 631,271 11,666 (187,668) (42,440) (19,374) 200,000 11,666 12,332 (42,440) (19,374) 250,871 Page 3-59 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' Library Department: Library 24O-455OOI Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 Actual Actual Adopted 2OO4 Department Proposed 2OO4 Adopted 383,086 415,421 428,302 434,073 90,196 100,779 98,625 91,625 71,728 74,236 81,652 81,710 7,761 4,205 49,050 10,000 8,727 209,292 22,071 13,863 The library's mission statement is to "provide free access to informational and recreational materials for the patrons in a barrier-free environment." A variety of library-related programs (e.g. storytimes, reading clubs, homebound delivery, etc.) are offered for patrons of all ages from preschool through senior citizen. Five full-time and 16 part-time staff provide service during the 60 hours per week the facility is open to the public. As a City-owned and operated library, Columbia Heights participates in the MELSA regional system through a contract with the Anoka County Library, the Statewide Borrower's Compact, and METRONET. This enables Columbia Heights patrons to gain access to special services and scholarly materials available at other participating libraries. Objectives for 2004 1. To explore the possibilites of a new facility within the structure of the City's Comprehensive Plan, Downtown Redevelopment Plan, and priorities set by the City Council. 2. To continue to pursue cooperative ventures with Independent School District #13, the Anoka County Library, the Anoka County Historical Society, and the Columbia Heights Historical Society. 3. To identify sources of alternative revenue to support general library services. Budget Comments No personnel contracts are settled for 2004. Personal Services are all represented at 2003 rates of pay, benefits, and progression through established ranges. A wage and benefit freeze for 2004 is anticipated. The Supplies section includes $1,100 to replace one staff PC and reductions of about $2,000 in various supply items. This section also includes elimination of the microfilm subscription to the Minneapolis Star Tribune ($3,000). A new line item for Electronic Databases (2182) has been added to accommodate new technology. Other Service Charges includes the following increases: 1.) 5% increases in 3810 (Electric) and 3830 (Gas); 2.) $807 in 4020 (Honeywell); 3.) $300 reduction in publicity; 4.) minimum building repairs (decreased by $5,000 by eliminating painting exterior wooden cap, restrooms, and main floor lobby; and by $3,000 by eliminating resurfacing of countertops in boardroom, kitchen and workroom. Capital requests include the one-time license fee for the ILS ( Integrated Library System) upgrade. Contingencies and Transfers includes $3,000 in 8100 (Contingencies) to cover unbudgeted items. Page 3-60 MUNICIPAL LIQUOR STORES Finance Department City of Columbia Heights ' I Finance I Director , I PT Finance I Secretary I1_~ Assistant Finance Director IS Director Liquor Operations Manager Accountant IS Technician Assistant Liquor Operations Manager FT Store Supervisor PT Retail Clerk (27) I lAccountsl I Payablei Clerk.~' _._l i Accounting Clerk II1' Payroll _._1 i AccountingI, , Clerkll'I I Utility , ' .1 _._1 i AccountingI, , Clerk I'I I Utility , ' .1 _._1 i AccountingI, Clerk I1' Liquor PT , .1 I i Receptionist/ I , Swithboard , I Operator I / I Meter I I Readeri Page 3-61 LIQUOR EXPENDITURE SUMMARY 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 3,000,000 2,000,000 1,000,000 0 i I 2001 2002 2003 2004 IB Personal Services Other Services & Charges Contingencies & Transfers rq Supplies Capital Outlay Page 3-62 City of Columbia Heights, Minnesota Budget 2004 Liquor Revenue Store #1 Store #2 Store #3 Non-Operating 609 609 609 609 Revenue 37700 Discounts-Store #1 37720 Sales-Liquor 37725 Sales-Beer 37726 Sales-Wine 37728 Sales-Miscellaneous Taxable 37729 Sales-Non Taxable 37730 Sales-Cigarettes 37739 Sales-Lottery 37740 Cash Over/Short# 1 37800 Discounts Store # 2 37820 Sales-Liquor 37825 Sales-Beer 37826 Sales-Wine 37828 Sales-Miscellaneous Taxable 37829 Sales-Non Taxable 37830 Sales-Cigarettes 37839 Sales-Lottery 37840 Cash Over/Short# 2 37920 Sales-liquor 37925 Sales-Beer 37926 Sales-Wine 37928 Sales-Miscellaneous Taxable 37929 Sales-Non Taxable 37930 Sales-Cigarettes 37939 Sales-Lottery 37940 Cash Over/Short# 3 Total Revenue Cost of Goods Sold Net Operating Income Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Total Revenue Total Expenses Net Income (1,500) 985,000 1,500,000 325,000 38,000 23,000 78,OOO 118,000 (1 5OO) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (1,000 710 000 1,295 000 330 000 38 000 20 000 58 000 58 000 (1,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 462,000 813,000 66,300 20,100 11 4OO 69,000 46,OOO (8OO) 3,064,000 2,507,000 1,487,000 0 2,376,500 1,939,850 1,121,500 0 687,500 567,150 365,500 0 324,056 239,250 162,686 0 2,388,610 1,946,460 1,125,650 0 236,852 155,281 43,261 0 0 0 0 6,000,000 0 1,000 1,000 212,062 2,949,518 2,341,991 1,332,597 6,212,062 3,064,000 2,507,000 1,487,000 0 2,949,518 2,341,991 1,332,597 6,212,062 114,482 165,009 154,403 (6,212,062) Page 3-63 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 609 Department: Liquor Store #1 609-49791 I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 275,276 306,071 331,423 324,056 (7,367) 2,467,580 2,356,237 2,728,580 2,388,610 (339,970) 220,404 213,020 233,776 236,852 3,076 0 0 0 0 0 0 0 0 0 0 This department accounts for the operations of the Liquor Store on 44th and Central Avenue. This store opened in December 1984 and has been very profitable ever since. It was the City's first venture into a large volume type liquor store. The store offers good pricing in a desirable shopping environment. The competitive pricing of the store has attracted customers from neighboring areas. The surrounding businesses have changed over the years; our neighbor Walgreen's has moved and has been replaced by a Dollar Tree and Rainbow Foods has a new ownership group. Objectives for 2004 1. Upgrade our security system to help ensure the safety of our staff and customers. 2. Continue to target nationally advertised items with wide customer appeal. 3. Upgrade our cash registers and computer system to efficiently serve our customers. 4. Locate a new site for this store on Central Avenue to one that has a good sight lines from the road, adequate off street parking, and sufficient land for a proper size store. Budget Comments The budget for Top Valu I has decreased by $344,262 from the 2003 adopted budget. This is due to a failure to achieve projected increases in sales. This will result in a reduction in cost of goods to be replaced. We believe this is partly due to the increase in competition from a new liquor store in the area, as well as a continual reduction in the traffic flow to the businesses around us at this site. Page 3-64 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 609 Department: Liquor Store #2 609-49792I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 212,692 224,889 223,816 239,250 15,434 1,704,826 1,824,275 1,903,310 1,946,460 43,150 147,751 140,730 143,092 155,281 12,189 0 0 0 0 0 0 675 0 1,000 1,000 The City opened this Liquor Store at 37th and Stinson Avenue in April 1993. Business has picked up steadily and we anticipate that it will be a more profitable in the future years. Objectives for 2004 1. Upgrade our security system to help ensure the safety of our staff and customers. 2. Continue to target nationally advertised items with wide customer appeal. 3. Upgrade our cash registers and computer system to efficiently serve our customers. Budget Comments The budget for Top Valu I has increased by $71,772 from the 2003 adopted budget. This is due to a projected increase in sales and in the value of the cost of goods to be replaced. Page 3-65 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 609 Department: Liquor Store #3 609.49793 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 142,394 140,641 178,131 162,686 (15,445) 1,130,061 1,115,811 1,261,125 1,125,650 (135,475) 35,823 39,234 35,814 43,261 7,447 0 0 0 0 0 0 0 0 1,000 1,000 The City of Columbia Heights built and opened this store in 1964. In 1986 the store underwent significant renovation and improvements with the addition of a new cooler, lighting, and floor tile. This store is operated as a small convenience operation with more profitable markups than the two larger volume stores. This store does a high volume of summer business in the evening and has outgrown the size of the store. Objectives for 2004 1. Upgrade our security system to help ensure the safety of our staff and customers. 2. Continue to target nationally advertised items with wide customer appeal. 3. Upgrade our cash registers and computer system to efficiently serve our customers. 4. Locate a new site for this store on University Avenue to one that has a good sight lines from the road, adequate off street parking, and sufficient land for a proper size store. Budget Comments The budget for Heights Liquor has decreased $142,473 from the 2003 adopted budget. The sales at this store have been consistent and strong. But due to limited size of the store, the growth anticipated for 2003 was not achieved. Page 3-66 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 609 Department: Liquor Non-Operating 609-49794I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 10,000 3,264 0 0 0 0 0 6,000,000 6,000,000 0 213,000 217,954 261,981 212,062 (49,919) This department was established to account for the liquor operation expenditures that are not directly related to any of the three liquor stores. The four major expenditures in this department are the transfer out to the Capital Equipment Replacement Fund to fund all General Fund capital equipment needs, transfer our to the Infrastructure Fund for street rehabilitation projects, and transfer out to the Information Systems Fund. Objectives for 2004 Budget Comments Page 3-67 POLIC City of Columbia Heights Chief of Police Secretary ii Captain Support Services Supervisor Clerk Typist II Secretary II-A (2.5) Sergeants (3) Corporals (3) Patrol Officers (16) Community Service Officers (2) Page 3-68 POLIC EXPEN DITU RE SUMMARY 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 I I I 2001 2002 2003 2004 Personal Services E! Supplies Other Services and Charges B Capital Outlay D Contingencies & Transfers Page 3-69 City of Columbia Heights, Minnesota Budget 2004 Police Revenue Police Animal Control DARE Police 101 101 27O 431 31010 31O14 32110 32120 334O1 334O5 33416 33421 33630 34201 34203 35101 35102 36210 39203 39214 39217 39218 39219 39220 Revenue Current Ad Valorem Area-Wide Taxes Liquor, Wine & Beer License Cigarettes Local Government Aid PERA Increase Aid State Law Ofc Training Insurance Premium Tax-Police School District Special Police Services Public Safety-Police Report Court Fines Administrative Tags Interest on Investments Transfer In-General Fund Administration Overhead-Liquor Fund Administration Overhead-Refuse Fund Administration Overhead-Recycling Transfer In-Liquor Fund Transfer In-Capital Improvements Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses Summary Total Revenue Total Expenses Change to Fund Balance 1,145 171 305 162 48 000 3 000 427 604 6 180 10 000 175 000 43 000 225 000 4 000 35 000 15 000 48 353 0 28,080 5,882 5,881 0 0 9,167 0 0 2,443 0 0 0 0 0 0 0 0 3,423 0 0 49 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 388 0 5,189 0 0 6,574 0 0 0 0 0 0 0 0 0 0 0 6,574 0 9,000 0 2,530,312 15,470 9,000 18,337 2,220,068 0 0 0 84,600 550 3,200 0 221,144 14,920 2,175 3,478 4,500 0 0 54,000 0 0 0 0 2,530,312 15,470 5,375 57,478 2,530,312 15,470 9,000 18,337 2,530,312 15,470 5,375 57,478 0 0 3,625 (39,141) Page 3-70 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 Budget I Fund' 101 Department: Police 101-42100 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 2,020,586 2,202,609 2,469,424 2,220,068 (249,356) 74,808 75,780 84,600 84,600 0 151,633 175,066 228,063 221,144 (6,919) 2,899 145 4,500 4,500 0 7,385 2,821 0 0 0 This is the general budget for the day-to-day running of the Police Department. This part of the budget covers personnel costs, general supply costs, other services and charges costs, and capital outlay expenses. The Police Department provides public safety services to the citizens of Columbia Heights and Hilltop. This includes police patrol, investigations, traffic enforcement, code enforcement, animal control, unusual occurrences, Homeland Security efforts, and administration. Objectives for 2004 1. To maintain the level of police service in the community with less resources. 2. To continue to work closely with other agencies in our area towards Homeland Security issues in the area of training and equipment. 3. To continue to search out alternative housing locations for the Police Department that more closely fit our space needs. 4. To maintain our fleet and equipment at a high useable and ready level. 5. To begin replacement of three to four year old computers in the department. Budget Comments Personnel The 2004 budget reflects one less officer for 2004 than we had originally budgeted in the 2003 budget. This would give us 24 authorized licensed officers. The following lines show slight increases otherwise the lines are identical or less than the 2003 budget. Line 1010 Regular Employees pay is reduced by $246,906 in salaries. This reduction is the result of not filling one police officer position and the inside CSO position held by Jim Montague. Line 1011 Part Time Employees is increased by $30,000. This is to cover the costs of hiring someone part time in the records section to perform scanning of documents and to assist in the records section as needed. We will save approximately $15,000 annually by hiring a part time employee(s) at less than 30 hours per week to perform this function. Line 1020 Overtime has gone down $1,750. This is due to the reduction from 25 to 24 officers and less CSO's. Line 1031 Holiday Pay shows a $2,420 decrease due to less officers and CSO's. Lines 1041 and 1043 are reduced by $793 each due to the reduction in officers. Line 1045 Longevity shows a slight increase, $26. This is due to officers moving through the longevity steps. Line 1210 PERA Contribution reduced by $6,349 due to officer and CSO reduction. Line 1220 FICA Contribution shows a slight increase of $1,750. Line 1300 Insurance reduced by $14,440 due to better rates and reduction in officers and CSO's. Line 1510 Workers Comp. Ins reduced by $6,441 due to better rates and reduction of officers and CSO's. Overall reductions in Personnel Services equals $253,412. Supplies has the same total overall amount of $84,600 that we submitted in 2003. We have adjusted some the individual lines to reflect greater needs in some areas. Other Services and Charges shows a $6,919 reduction. This is mostly due to a substantial reduction in line 3600 Insurance & Bonds. There are some slight increases in the following lines, 4050 Garage, Labor Burden $1,400 increase, and Rents and Leases line 4100 has a $2,392 increase. Capital Outlay This area shows the same overall amount as 2003. Page 3-71 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department: Animal Control 101-427OO Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 64 103 550 550 0 11,704 12,443 15,600 14,920 (680) 0 0 0 0 0 0 0 0 0 0 Animal containment measures are provided to the City of Columbia Heights by the Camden Pet Hospital, 1401 44th Avenue North. This includes animal shelter services, euthanasia services, adoption services, and clinic services. The capturing, transporting, and temporary shelter of stray animals is performed by Community Service Officers and, at times, Columbia Heights Police Officers. Objectives for 2004 To continue to develop our close working relationship with Camden Pet Hospital in our effort to provide state of the art animal services at a resonable fee for our community. Budget Comments We have reduced the 2004 animal control budget by $680. Page 3-72 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 270 Department: DARE Project 270-42160 I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 2001 2002 2003 Actual Actual Adopted 2OO4 Department Proposed 0 0 0 0 3,288 2,381 3,200 3,200 2,844 2,470 2,175 2,175 0 0 0 0 0 0 0 0 2OO4 Adopted Activity Description The DARE program is a very important and vital part of the education for the 5th grade children of Columbia Heights and Hilltop. It teaches the pitfalls of drugs and the illegal use of chemicals, tobacco products, and alcohol. The program is very effective at building self- esteem and confidence in its students and teaches defenses to peer pressure and other social problems. It also establishes a relationship between the students and the officer teaching the course. Objectives for 2004 Our objectives in relationship to the DARE program are to keep an adequate number of DARE officers trained in order to keep the DARE program available to all 5th Grade students in our urisdiction. We also wish to maintain the high level of training and ongoing positive working relationships between the schools and our department. Budget Comments We are submitting the same costs for 2004 as we did in 2003. No increase Page 3-73 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 270 Department: Junior High Projects 27O-42161 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 2,650 0 (2,650) 0 0 8oo 0 (8oo) 0 0 0 0 0 0 0 0 0 0 Objectives for 2004 Budget Comments Page 3-74 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET I Fund' 431 Department: Police Capital Equipment 431-42100I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 1,698 0 0 0 0 535 0 5,961 3,478 (2,483) 88,678 116,477 109,500 54,000 (55,500) 0 0 0 0 0 The Capital equipment budget for 2004 includes two full sized marked squads, two replacement light bars, and two prisoner safety dividers. Objectives for 2004 To manage the Capital Equipment Replacement fund in a way that allows us to obtain the best equipment, for the best value, the department, that meets the needs and requirements of the department. Budget Comments The Capital Equipment Replacement fund includes equipment required to keep our technology and fleet current and to keep our personnel safe in their duties. We must also look at setting aside dollars for the purchase of portable and mobile radios for the new 800 Mghz radio system that will go on line in 2004. The County will purchase the initial radios for us. We will be responsible for replacement cost after the initial purchase. Page 3-75 PUBLIC WORKS City of Col u m bia Heights PW Director/City Engineer Secretary II-A Asst City Engineer PW Superintendent Supervisor - Vehicle Maintenance Administrative Assistant El Te IV lg ch (2) Foreman (3) Maintenance III Maintenance Worker (15) Maint. III Mechanic Maint. lll Bodyman/ Painter Page 3-76 PUBLIC WORKS EXPENDITURE SUMMARY 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 I I I 2001 2002 2003 2004 Personal Services ID Supplies Other Services and Charges B Capital Outlay Contingencies & Transfers Page 3-77 c c ~ 0 ~ ~ 0 0 0 0 0 0 ~ ~ ~ ~ 0 ~- O0 LO O0 0 0 0 0 0 0 00030300 CXI ~- O0 CXI LO CXI 03 O0 ~ 0 0 0 0 0 0 ~- O0 q::) I~ 0 0 0 0 0 0 03 LO 03 eO I~ 0 03 q::) CXI q::) eO 0 O0 0 q::) ~- O0 O0 0 CO 0 0 ~ 03 ~ 0 LO eO LO O0 eO 0 0 0 0 0 ~ ~- LO eO O0 03 CXI LO 0 03 ~ ~- ~- 0 0 ~- 0 0 0 0 ~- O0 0 03 0 0 q::) 0 eO 0 LO CXI q::) 0 CXI eO eO 03LO0000 0 0 E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ ~ ~ ~ 0 0 0 0 0 0 0 0 ~ ~ ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (~) 0 0 0 (~) (~) (~I (~I 03 (~) ~-- LO 0 0 0 0 0 0 0 O0 I~ O0 ~ (~) I~ O0 (~I (~) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LO (.0 (.0 0 0 I~ LO ('NI 0 0 I~ 0'~ ~-- 0 0 0 0 0 0 0 ~'- 0 ~'- 0 ~'- O0 I~ O0 0 (,.0 ~'- 0 0 0 0 I~ 0 (,.0 0 ('NI 0 ~'- 0 0 0 'q" 0 0 ~'- 0 ~'- 0 0 0 0 I~ 0 0 O0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ 0 ~ 0 0 0 0 E 0 C) o n -g 0 ~-g E~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LO 0'~ 0 0 0 0 0 0 I~ 0 0 0 LO 0 0'~ ('NI 0 'q" 0 0 I~ 0 0 0 0 0 0 O0 ~'- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0'~ 0 ('NI 0 0 ~'- 0 LO 0 (,.0 eO O0 LO (,.0 0 ('NI 0 0 O0 0 ('NI 0 0 ~'- ~'- O0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~-- oo (.0 0 ~-- 0 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department: Public Works 101-43000 I Expense Changes by Category 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Activity Description This activity covers the wages and fringe benefit costs for both permanent and seasonal public works employees. The overall budget is mainly distributed to Public Works departments and other departments as appropriate. Objectives for 2004 1 Maintain services levels with reduced staffing due to funding shortfalls. 2 Review seasonal pay ranges to attract and retain seasonal employees. 3 Evaluate and modify the overall usage and distribution (by dept) of seasonal 4 Fill Utility Maintenance position. 5 Fill Assessment/Clerical position on a part-time basis. 6 Continue to evaluate PW staffing needs by department. employees. Budget Comments The overall personnel budget for 2004 is $2,052,083 for salaries and fringe benefits, a decrease of $64,400 over the adopted 2003 budget. The budget balances to zero as 100% of salaries and fringe benefits are allocated to various departments in the city. Page 3-81 IFund' 101 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Engineering 101-43100 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 197,338 172,448 266,893 261,673 (5,220) 12,185 16,888 12,850 10,615 (2,235) 36,620 40,938 37,333 33,695 (3,638) 2,030 0 2,000 1,500 (500) 171,272 89,136 0 0 0 Activity Description This department provides engineering services for public improvement projects. These activities include feasibility analysis, construction design, construction contract administration and project inspection. Other activities include general engineering, record keeping, GIS implementation, digital and hardcopy of file maintenance, and public contact. Objectives for 2004 1. Review and update financial analysis of Street Rehabilitation Zone Program. 2. Continue update and development of the computerized pavement management program for street zone work. 3. Continue development of City Works software for utility maintenance and complaint tracking program at Public Works. 4. Continue conversion of plat drawings into scanned images. 5. Develop departmental strategic plan. Budget Comments The proposed 2004 Engineering budget is $307,483; an $11,593 decrease from the 2003 budget. The primary area accounting for the decrease is not filling the assessing/clerical position budgeted for in 2003. Other line items of the budget have decreased or remained flat. Capital outlay has also been decreased from the 2003 adopted budget. Page 3-82 IFund' 101 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Streets 101-43121 2001 2002 2003 2004 $ Amount Actual Adopted Adopted Adopted of Chanqe 252,794 288,043 355,810 342,039 (13,771) 114,325 126,250 137,975 136,175 (1,800) 132,496 132,415 181,534 178,278 (3,256) 15,472 2,000 15,000 0 (15,000) 20,113 1,500 0 0 0 Activity Description The street department provides for the maintenance of city streets, alleys, including patching, surface repairs, bituminous paving, street sweeping, snow plowing and removal, ice control, miscellaneous projects as required, and public contact. Objectives for 2004 1. Crack seal asphalt streets in prior street rehab zones. 2. Continue street repair/patching for Zone 7 of the street rehab program. 3. Continue evaluation of the use of less sand and straight salt for ice street ice control. 4. Develop developmental strategic plan. Budget Comments The overall 2004 budget for the street department is $ 661,542 a decrease of 4.86% from 2003. Seasonal staffing has been reduced along with other line items in the budget having decreases or remaining flat. Capital Outlay requests for 2004 have been reduced to $0. Page 3-83 IFund' 101 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Street Lighting 101-43160 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 980 318 4,588 3,950 (638) 0 94 900 1,275 375 112,554 106,283 120,928 115,635 (5,293) 0 0 0 0 0 0 0 0 0 0 Activity Description This activity provides for the energy costs related to intersection, mid-block, and alley lighting. This activity also includes maintenance and repair of City-owned street lights. Objectives for 2004 1. Review street lighting along 40th and 41st Avenue for upgrades, replacement or as a minimum, needed repairs. 2. Evaluate replacement of City-owned and maintained lights in Sullivan and Prestemon Parks. Budget Comments The 2004 proposed street lighting budget is $120,860, a decrease of $5,556 from 2003. Overall, the 2004 budget remains flat from 2003. This also assumes no major increases for the electric rates for street lights. Page 3-84 IFund' 101 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Traffic Signs & Signals 101-43170 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 37,773 47,343 49,328 48,352 (976) 13,071 8,330 9,900 7,700 (2,200) 8,075 9,998 14,023 14,554 531 0 0 0 0 0 0 0 0 0 0 Activity Description This activity provides for the installation and maintenance of city controlled signs and signals. This account group also provides for street striping and traffic counting. Objectives for 2004 1. Develop computerized sign inventory. 2. Upgrade regulatory signs to high intensity-VIP diamond grade on State Aid Streets. 3. Upgrade regulatory signs to high intensity-VIP diamond grade on Street Zone Work areas. 4. Continue replacement of antiquated traffic counters. Budget Comments The overall budget proposed in 2004 is $70,606, a decrease of $2,645 from the 2003 budget. Page 3-85 IFund' 101 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Weed Control 101-43260 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 6,264 6,737 12,389 10,272 (2,117) 0 0 250 300 50 3,118 1,043 3,789 3,330 (459) 0 0 0 0 0 0 0 0 0 0 Activity Description This activity provides for the operations necessary for the enforcement of the City's ordinance for weed and turf control. Activities include regularly scheduled site inspections city-wide and contracted abatement of weed and turf ordinance violations. Objectives for 2004 1. Review budget reduction effects on the policy to provide a more pro-active approach to weed control, specifically related to complaints and following the city objective of improving the overall appearance of the city. 2. Continue efforts on a turf maintenance program for the University Avenue corridor, now that the City of Fridley has eliminated the cooperative program of cutting and trimming. Budget Comments The proposed 2004 Turf Control budget is projected at $13,902, a decrease of $2,526 from 2003. Time spent by the city maintenance crews will be held flat and administrative time is anticipated to decrease which may result in a more reactive approach. Decreased time will be spent maintaining the University Avenue Corridor and public right-of-ways. Public Works has assumed responsibility for property inspections as well as program administration. Page 3-86 IFund' 101 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Tree Trimming 101-46102 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 19,067 38,956 47,542 48,292 750 1,798 1,892 3,006 1,900 (1,106) 18,712 16,921 12,752 46,220 33,468 0 0 0 0 0 0 0 0 0 0 Activity Description This activity provides for the tree trimming of trees, removal of hazardous or dead trees on all city-owned and private properties, and replanting of new trees. It includes shaping and maintaining of boulevard trees in a healthy condition, removal of downed branches, and clearing obstructed signs. It also provides for private property or hazardous tree inspections, corner visibility, and brush in alley inspections. Funds from this department also cover the cost to remove and replant diseased trees from city property and right-of-ways. Objectives for 2004 1. Concentrate on boulevard tree trimming by residential street rehabilitation zones. 2. Trim sidewalk and street sign locations. 3. Contractual trimming at LaBelle and Sullivan Park to maintain safe pathways. 4. Contractual training (Arborists) for improving staff tree trimming techniques. 5. Evaluate the effectiveness of a City contribution (25/75) or cost share between the city and property owners for private DED tree removals. 6. Evaluate the effectiveness of the DED inspection program. 7. Research NSP/Tree Trust Replacement Program (removal of trees under power lines). 8. Improve the selection of tree planting sites. 9. Educate the tree recipients on the importance of maintaining the trees during the past five years. Budget Comments The proposed 2004 Tree Care and Maintenance budget is $96,412, or a decrease of 7.74% from the adopted 2003 budget. This continues the new functional area that combines three departments: Tree Trimming, Dutch Elm Sanitation and Dutch Elm Replacement as was established in the 2003 budget. Page 3-87 IFund' 101 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Dutch Elm Sanitation 101-46103 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 8,659 12,710 0 0 0 71 100 0 0 0 29,878 30,573 0 0 0 0 0 0 0 0 0 0 0 0 0 Activity Description This activity has been merged with Tree Care and Maintenance for 2004. Objectives for 2004 This activity has been merged with Tree Care and Maintenance for 2004. Budget Comments This activity has been merged with Tree Care and Maintenance for 2004. Page 3-88 IFund' 101 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Dutch Elm Replanting 101-46104 I 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 1,175 6,049 0 0 0 0 100 0 0 0 8,047 8,944 0 0 0 0 0 0 0 0 0 0 0 0 0 Activity Description This activity has been merged with Tree Care and Maintenance for 2004. Objectives for 2004 This activity has been merged with Tree Care and Maintenance for 2004. Budget Comments This activity has been merged with Tree Care and Maintenance for 2004. Page 3-89 IFund' 101 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Parks 101-45200 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 362,283 366,176 471,937 453,568 (18,369) 67,996 72,158 80,300 79,200 (1,100) 144,691 160,580 183,100 176,639 (6,461) 7,342 0 14,100 0 (14,100) 0 0 2,000 2,000 0 Activity Description This activity provides for the maintenance of: A. 15 City Parks; B. 3 public wading pools; C. 8 skating and 5 hockey rinks; D. 12 softball/baseball diamonds; E. 3 tennis courts; F. 12 buildings and other recreational facilities. This department also provides landscape maintenance for all municipal buildings, and the planning, implementation and construction of various park improvements. Objectives for 2004 1. Improve the timing of park projects that may impact seasonal park activities. 2. Continue pursuing DNR Outdoor Recreation Grant funding for park redevelopment. 3. Continue to develop a program that involves neighborhood input regarding park improvements. 4. Improve the general condition of softball fields - drainage and weed control. 5. Develop a plan for bike paths that provides connectivity with city and county parks consistent with design team recommendations. Budget Comments The 2004 Parks proposed budget is $711,407, a decrease of $40,030 or 5.53% over the 2003 adopted budget. Seasonal staffing has been reduced along with other line items in the budget having decreases or remaining flat. Capital Outlay requests for 2004 have been reduced to $0. Page 3-90 IFund' 431 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Engineering Capital Equipment 431-43100 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 0 955 513 0 (513) 0 0 7,878 0 (7,878) 0 0 0 0 0 Activity Description The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives for 2004 Budget Comments No requests have been made for 2004. Page 3-91 IFund' 431 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Parks Capital Equipment 431-45200 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 4,260 0 2,470 0 (2,470) 65,531 4,680 38,000 0 (38,000) 0 0 0 0 0 Activity Description Objectives for 2004 1. Replace #220 Dodge 250 3/4 Ton Truck 2. Replace #215 Riding Ball Field Groomer/Painter $ 38,000 $10,000 Budget Comments Item & Projected Cost The following requests have been made for Parks Capital Equipment Replacement: 1. Replace #220 Dodge 250 3/4 Ton Pick-up Truck 2. Replace unit #215 Ballfield Groomer/line painter $ 38,000 $10,000 Page 3-92 IFund' 431 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Streets Capital Equipment 431-43121 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 138 0 3,543 1,814 (1,729) 52,215 0 54,500 27,900 (26,600) 0 0 0 0 0 Activity Description Objectives for 2004 1. Replace Spinner Sander on Truck #099 2. Replace One Large Leaf Mulcher $ 2,900 $25,OOO Budget Comments Item & Projected Cost The following requests have been made for Streets Capital Equipment Replacement: 1. Replace Spinner Sander on Vehicle #099 $ 2,900 2. Replace one Large Leaf Mulcher $25,000 Page 3-93 IFund' 431 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Capital Equip-Traffic Signs 431-43170 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 2,878 0 0 0 0 43,848 0 0 0 0 0 0 0 0 0 Activity Description Objectives for 2004 Budget Comments Page 3-94 IFund' 212 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: State Aid Maintenance 212-43190 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 33,145 20,393 24,775 33,271 8,496 1,710 2,450 20,000 23,000 3,000 20,975 24,133 93,460 100,160 6,700 51,791 4,984 33,000 10,000 (23,000) 7,180 92,724 0 0 0 Activity Description This activity provides for the maintenance and repair of State Aid streets designated within the City and is funded by the MSA system. Objectives for 2004 1. Continue the implementation of the 5-year Capital Improvement Program developed in 1999 as part of the certified status of local streets. 2. Retain 'certified' complete status for our local MSAS. Budget Comments The proposed 2004 budget is $166,431, a decrease of 6.25% from last year. Staff time is allocated for recertifying the City's State-Aid System. This allows the use of State-Aid funding on local streets and provides an additional revenue source for the City's Infrastructure fund to be used in the Street Rehabilitation Zone work. Page 3-95 IFund' 601 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Water Utility Source of Supply 601-49400 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 983,112 910,316 907,500 946,750 39,250 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Activity Description This department covers potable water purchased from the City of Minneapolis for resale to the residents of Columbia Heights. Actual expenditures were $983,112 and $910,316 in 2001 and 2002, respectively. Amounts will vary from year to year based upon demand. Objectives for 2004 Complete the long term contract negotiations with the City of Minneapolis. Budget Comments The proposed budget for the year 2004 is $946,750, which is based upon the budgeted amount of water purchased in 2002/2003, plus an estimated four and one half percent increase from the City of Minneapolis. Page 3-96 IFund' 601 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Water Distribution 601-49430 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 233,385 250,014 288,247 271,891 (16,356) 56,438 63,223 43,900 46,000 2,100 297,913 319,849 232,034 238,831 6,797 0 0 34,500 18,000 (16,500) 28,549 25,000 25,000 25,000 0 Activity Description This activity provides for the operation and maintenance of the City's entire water distribution system, including mainlines, hydrants, valves, meters, pump stations (2), sprinkler systems (3), and decorative fountains (2). Objectives for 2004 Budget Comments The proposed 2004 Water Distribution budget is $599,722, a decrease of $23,959 from the 2003 adopted budget. Most line items have remained flat from 2003. Capital Outlay has also decreased with the only request to replace the failing master meter and ancilliary reading devices. Page 3-97 IFund' 601 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Water Non-Operating 601-49449 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 74,641 74,641 74,641 74,641 0 Activity Description Objectives for 2004 Budget Comments Page 3-98 IFund' 433 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Water Capital Equipment 433-49449 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 1,703 0 0 0 0 26,200 0 0 0 0 0 0 0 0 0 Activity Description The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives for 2004 1. Replace Unit #125 Chevrolet 3/4 Ton Pick-up with gate 2. Replace Unit #130 Ford 3/4 Ton Club Van Shared one-half with Sewer Capital Equipment $15,000 $25,OOO Budget Comments Item & Projected Cost The following requests have been made for Water Capital Equipment Replacement: 1. Replace #125 Chevrolet 2500 3/4 Ton Pick-up Truck 2. Replace unit #130 Ford E250 3/4 Ton Club Van $15,000 $10,000 Page 3-99 IFund' 602 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Collections 602-49450 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 165,232 161,636 190,313 202,775 12,462 22,063 23,591 30,350 25,825 (4,525) 217,659 215,884 191,689 224,126 32,437 (1,500) 0 10,000 12,000 2,000 28,010 25,000 30,000 25,000 (5,000) Activity Description This activity provides for the operation and maintenance of the City's sanitary sewer collection system. Included in this activity are inspections and repairs of manholes, main and lateral sewer lines, and lift stations (4). Annual sewer flows are between 550 and 600 million gallons to MCES treatment facilities. Objectives for 2004 Budget Comments The 2004 Sewer Collections proposed budget is $489,726, which is an increase of $37,374 from 2003. Page 3-100 IFund' 602 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Disposal 602-49480 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 660,588 669,534 729,131 729,131 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Activity Description This department provides for fees paid to the Metropolitan Council Wastewater Services for sewage treatment disposal. Actual expenditures were $660,588 and $669,354 in 2001 and 2002, respectively. Costs will vary from year to year based upon flows. Objectives for 2004 Rates from the MCES have declined slightly or stayed flat over the last couple of years. It is anticipated that rates will increase by 3.5% for 2004. Budget Comments The proposed 2004 Sewage Disposal budget is 729,131. This represents a 0% increase from 2003 due to Met Council Environmental Services continued streamlining of operations. Page 3-101 IFund· 602 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Sewer Non-Operating 602-49499 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,500 0 0 0 0 4,000 5,000 5,000 5,000 0 Activity Description Objectives for 2004 Budget Comments Page 3-102 IFund' 604 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Storm Water Utility 604-49650 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 51,545 54,509 62,400 68,086 5,686 11,672 26,099 23,175 22,100 (1,075) 23,911 51,052 51,637 50,122 (1,515) 0 0 0 0 0 85,200 95,200 5,800 52,300 46,500 Activity Description This department provides for the operation and maintenance of the city's storm sewer system, including inspections and repairs of storm sewer pipe, catch basins, manholes, and drainage ponds, and surface water related activities. Objectives for 2004 1. Complete the installation and startup of a new SCADA System. 2. Rehab existing structures and/or main lines throughout the City. 3. Storm sewer system evaluation' manhole sewer line inspections. Budget Comments The proposed 2004 budget is $225,508, an increase of $82,496 from the 2003 adopted budget. Page 3-103 IFund· 604 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Storm Water Non-Operating 604-49699 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 125,000 110,500 (14,500) Activity Description Objectives for 2004 Budget Comments Page 3-104 IFund' 432 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Sewer Capital Equipment 432-49499 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 0 0 780 0 (780) 22,926 0 12,000 0 (12,000) 0 0 0 0 0 Activity Description The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives for 2004 1. Replace Unit #125 Chevrolet 3/4 Ton Pick-up with gate 2. Replace Unit #130 Ford 3/4 Ton Club Van Shared one-half with Water Capital Equipment $15,000 $25,000 Budget Comments Item & Projected Cost The following requests have been made for Sewer Capital Equipment Replacement: 1. Replace #125 Chevrolet 2500 3/4 Ton Pick-up Truck 2. Replace unit #130 Ford E250 3/4 Ton Club Van $15,000 $10,000 Page 3-105 IFund' 402 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: State Aid General Construction 402 [ 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 12,141 0 0 0 0 0 0 0 0 0 129,314 0 0 0 0 230,112 0 0 0 0 0 0 0 0 0 Activity Description This fund is used for capital improvement projects on the City's municipal state aid streets. The fund balance was brought down to zero with the construction of the Central Avenue Construction project in 2002. Objectives for 2004 1. Crack Seal and Sealcoat State-Aid Streets 2. Mill & Overlay of various state-aid streets consistent with the 1999 5-year MSA CIP. Budget Comments In 1999, the City was asked by the Office of State Aid to provide a detailed five year program, explaining how Columbia Heights plans on spending down its excessive MSA fund balance. Consistent with that request, a 5-year plan was developed. With the completion of Central Avenue, the balance has been spent down to $0. This year's 2004 State Aid Construction budget follows that plan and primarily is represented by seal coating of state aid streets in various locations of the City. Page 3-106 IFund' 412 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Parks Capital Improvement 412-45200 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 5,624 0 0 0 0 6,690 304 15,892 0 (15,892) 16,399 20,486 260,100 64,000 (196,100) 0 0 0 0 0 Activity Description This activity provides for capital improvements in the City's park system, including major repairs/improvements to park buildings, playgrounds, recreational facilities, and park amenities. Objectives for 2004 Huset Park - 2002 Master Plan Recommendations: Reconstruct and/or add amenities such as a playground and picnic shelter. Budget Comments The 2004 proposed Parks Capital Improvement budget is $64,000, a significant decrease of from 2003. The proposed work program is focusing on improvements to Huset Park, following the completion of the Huset Park Master Plan. To further the available dollars in that fund, staff will apply for grant monies through the DNR Outdoor Recreation Grant Program. Potential projects have been identified and listed in priority order. Page 3-107 IFund' 430 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Infrastructure 430-46323 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 62,120 66,871 4,751 0 0 0 0 0 13,645 0 8,000 8,000 0 212,007 0 85,000 85,000 0 0 144,380 0 0 0 Activity Description This fund was set-up in 1992 for the rehabilitation of the City's street system, with money transferred from the Liquor Fund. The fund initiated the City's street rehabilitation program in 1996 and with annual transfers, will perpetuate the continued investment into the maintenance and improvements of the City's streets. An additional source of revenue was secured in 2000, on a 2-year renewable cycle, with the certification of the City State-Aid Street System. Objectives for 2004 Budget Comments The Infrastructure Fund supports city costs to perpetuate the city wide street rehab program. Zones 1,2,3, 4, 5 6A, and 6B have been completed. The rehabilitation of the last zone, with city streets west of Central Avenue and south of 40th, Zone 7 is planned for construction in 2004. An additional source of funding from the City's State-Aid account is available with continued certification by MNDOT of our State-Aid system. Page 3-108 IFund' 651 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Water Construction 651 I 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 331,000 264,500 (66,500) 1,641,540 209,717 0 0 0 Activity Description This fund covers Capital Improvements to the City's Water Distribution System and the reconstruction and/or repairs to the distribution system including mains, pumping stations, water towers, and operational control valves. Objectives for 2004 1. Complete the installation and startup of a new SCADA System. 2. Coordinate repair/replacement of watermains that are in the street reconstruction zones or major improvement projects such as Central Avenue. Budget Comments The 2004 Water Construction budget is $264,500 to continue the focus on rehabilitation of an aging system. Work includes pipe replacement in the Zone 7 Street Rehabilitation area and security improvements to the City's Water Distribution System. Page 3-109 IFund' 652 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Sewer Construction 652I 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 150,000 175,000 25,000 0 0 0 0 0 Activity Description This fund supports Capital Improvements to the City's Sanitary Sewer System and major repairs in the sanitary sewer collection system including mains, lift stations, and manholes. Objectives for 2004 Budget Comments The 2004 Sewer Construction budget is proposed at $175,000 to continue addressing the rehabilitation of an aging sewer system. Work includes manhole and pipe rehabilitation in the Zone Street Rehabilitation area. The program also includes increasing the annual budget to $75,000 for continued lining of deficient pipes to address root or clear water inflow. Page 3-110 IFund' 438 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Cap Imp Rep Storm Sewer 438-49699 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 0 237 0 0 0 0 3,650 0 0 0 0 0 0 0 0 Activity Description The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives for 2004 Budget Comments No requests have been made in 2004. Page 3-111 IFund' 653 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Storm Sewer Construction Fund 653-49699 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 135,000 150,000 15,000 432,091 362,210 0 0 0 Activity Description Objectives for 2004 Budget Comments Page 3-112 IFund' 701 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers CITY OF COLUMBIA HEIGHTS, MINNESOTA 2004 BUDGET Department: Central Garage 701-49950 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 151,250 144,462 165,268 163,619 (1,649) 79,451 75,448 99,550 94,300 (5,250) 140,972 129,001 132,512 135,852 3,340 0 0 5,5OO 0 (5,5OO) 94,000 94,500 94,500 94,500 0 Activity Description Central Garage provides preventive general maintenance and repair of all city vehicles and equipment. The City currently has 305 pieces of equipment that are maintained on a regular basis. This is an internal service fund with revenue generated by charges to other departments and funds. Objectives for 2004 1. Begin the planning and architectural design for building and site improvements to the MSC building. 2. Continue to improve the training and data availability on the CFA software program for the City Fleet Maintenance Program. Budget Comments The Public Works garage budget proposed for 2004 is $488,271 which represents an $9,059 decrease over the 2003 adopted budget. Capital outlay remains the same with continued funding for a building fund for recommended improvements to the Municipal Service Center Building in 2004. Most other budget areas are flat from the 2003 budget. Page 3-113 R CR ATION City of Columbia Heights Recreation Director Clerk-Typist II PT Clerk-Typist II Senior Citizen Coordinator Program Coordinator (1) Head Custodian Custodian II (6 PT) Custodian I Page 3-114 RECREATION EXPENDITURE SUMMARY 700,000 600,000 500,000 400,000 300,000 200,000 100,000 I I I 2001 2002 2003 2004 Personal Services Supplies 15;;1Other Services and Charges · Capital Outlay Contingencies & Transfers Page 3-115 t- c N .c_ ~ w 0 r- 00 O') O4 O O O O O O O O O O O I'~ ~'- I'~ ~'- f..O O O ~'- I'~ I'~ O') OO O LO O2 LO LO O') I'~. O O O O O O O O O O r,~. O') O Ob O O ~-- 04040404 O I'~ o .~-- o') o o o o o o o o o o ,~'" O o,,I O'~ o'") O O o4 o') f..O o 0o o,I O") ~-- ~-- O O O O O O O O O O O 04 00 0") 0 O Ob I'~ o') o'~ .~-- LO I'~ 00 O") O '~l" O O O O O O O O O O LC) O CO O O") O CO '~1" (.O LC) O I'~ 00 ~-- LO '~l" O O O O O O O O O O O'~ '~1" ~") ~-- ~D O ~'- O') (.O I'~ O ~ O400 O O4 O O O O O O O O O O '~I" r,,.O '~1" I'~ LO O O LC) Lc)LO O ~ 0,,I LO LO O0 0 0 0 0 0 0 0 0 0 0 O0 ",~-- 0"') '".~--0,,I 0 0 O0 "~-- (.0 "~1" 0 04 ~ q) ~ c °,..~ o c c- · ~ 0 E ~~ ~~~~ E ~ .-- > > > > > 0 ~ C · ._ o c~ E EEEE~Cm c ° ~ ~ 0 0 ~ 00000 ~~¢ ~ LO O ~-- O O LC) O 00 OO ~--- r,..O O0 0 0 0 0 '~" O I'~ O O O'~ LO ~'- I"---OO O ""~" 0 0,10 0 '~'-- 0 (.0 L.O CO L.O OO O '~1" O O '~- I'.~ (.O O'~ O I'~ O O CO rD r,O 00 '~1" (.O O O CO (.O 00 00 (:6) cO cO 0 0 O O CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department: Recreation Administration 101-45000I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 142,955 153,155 199,210 122,188 (77,022) 4,006 2,887 5,950 5,664 (286) 11,083 15,038 19,257 21,186 1,929 0 0 0 0 0 0 0 0 0 0 This activity provides recreational opportunities and services to the residents of Columbia Heights. The Recreation Department is comprised of eight main areas in which the Director, one Program Coordinator, one Clerk-Typist II, and one half-time Recreation Clerk disperse their time. Each of the eight areas has its own separate budget. This category provides salaries for the department as well as supplies and contractual services for the department. Objectives for 2004 1. Continue to improve customer service. 2. Evaluate existing recreational programming needs of the community and create recreation programs to meet those needs. Budget Comments Recreation Administration budget has decreased $75,379 due to the elimination of the Youth Enrichment Coordinator and repositioning of the salary of the Athletic Coordinator to the respective departments. This budget also is providing $2,854 for Murzyn Hall office space allocation. Insurance also had a decrease of $132 and telephone also had a decrease of $793. Page 3-117 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department: Youth Athletics 101-45001 I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 3,394 3,511 13,237 28,889 15,652 126 5,984 600 600 0 2,478 3,603 5,865 8,647 2,782 0 0 0 0 0 0 0 0 0 0 This activity classification encompasses recreational programs provided to youth. These programs consist of children and adolescents K-12. Programs fall under seven sport-specific headings, including baseball, basketball, football, soccer, volleyball, and wrestling. All programs are participation-orientated, with the focus on fun, socialization, and athletic skill development. These particular programs provide Columbia Heights' youth with supervised play opportunities at local gym facilities and neighborhood parks. Objectives for 2004 1. Develop coaches' clinics in conjunction with high school. 2. Develop youth teams at all grade levels at all parks. 3. Expand soccer leagues to include more age divisions. 4. Conduct an informational meeting for parents before the start of each season. Budget Comments This budget has increased due to the addition of one-third of the Athletic Coordinator position of $15,675. One reason this budget has not increased supplies is due to the significant donation of athletic equipment made by the Columbia Heights Athletic Boosters Association. The Youth Athletic budget also provides $2,814 for space allocation to J.P.M. Total increase for this budget is $18,434. Page 3-118 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department: Adult Athletics 101-45003 I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 3,230 2,089 7,761 23,423 15,662 2,778 3,165 2,750 2,750 0 15,073 16,920 14,817 17,614 2,797 0 0 0 0 0 0 0 0 0 0 This activity encompasses recreational programs provided to Columbia Heights' adults. Leagues are administered in summer, fall, and winter. An annual summer softball tournament is held during Heights' Jamboree as well as a National Qualifier Softball Tournament. Objectives for 2004 1. Develop coaches' clinics in conjunction with high school. 2. Develop youth teams at all grade levels at all parks. 3. Expand soccer leagues to include more age divisions. 4. Conduct an informational meeting for parents before the start of each season. Budget Comments The Adult Athletics budget for 2004 has increased $18,459 due to the addition of one-third of the salary of the Athletic Coordinator added to this budget. Murzyn Hall budget also received space allocation from Adult Athletics in the amount of $2,814. Page 3-119 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department: CHASE 101-45004I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 25,262 14,792 15,544 15,514 (30) 197 1,571 2,300 2,300 0 2,426 3,244 4,325 19,562 15,237 0 0 0 0 0 0 0 0 0 0 This activity classification encompasses recreational, academic, athletic, and enrichment programs provided to the youth age 3-13. These offerings are participation-orientated, with the focus on fun, socialization, achievement, and skill development. Dance and Tumbling runs throughout the fall, winter, and spring sessions. Special events that are family- orientated and run throughout the year are Bunny Brunch, Safety Camp, Halloween Spooktacular, and Breakfast with Santa. This will be the fifth year for the Traveling Puppet Wagon, which was funded through a grant from the Medtronic Foundation in 1998. The Puppet Wagon travels to neighborhood parks and performs a variety of family-based puppet shows. Objectives for 2004 1. Improve and expand preschool (4-6 years old) programming opportunities. 2. Maintain and improve special event programs. Budget Comments Youth Enrichment has had an increase of $15,207 due to space allocation to the Murzyn Hall budget. Page 3-120 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department: Traveling Athletics 101-45OO5 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 3,533 1,346 7,443 23,104 15,661 52 513 1,025 1,025 0 7,870 4,689 14,167 16,964 2,797 0 0 0 0 0 0 0 0 0 0 This activity classification encompasses competitive athletic opportunities offered to Columbia Heights' youth in grades 5-12. Teams are formed in basketball, baseball, and softball, with players selected by ability after pre-season tryouts. Teams are organized and equipped through the Recreation Department, which is unique in the metro area. Teams compete within Minnesota Youth Athletic Services sanctioned leagues. Objectives for 2004 1. Look for alternative organizations for teams to be sanctioned by. 2. Work with high school to encourage more youth to participate in traveling athletics. 3. Develop a baseball tournament to be played during the Lion's Jamboree. Budget Comments Traveling Athletics has increased due to the addition of the one-third of the Athletic Coordinator salary. Space allocation of $2,814 was also provided to the Murzyn Hall budget. The total increase for this budget was $18,458. Page 3-121 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department: Trips and Outings 101-45030 I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 14,794 14,794 205 242 350 350 0 37,392 38,069 38,316 39,017 701 0 0 0 0 0 0 0 0 0 0 Trips and Outings include one-day and extended trips for senior citizens. These are advertised through quarterly trip flyers mailed to participants. It continues to be one of our most popular offerings and is a self-sustaining program. Objectives for 2004 1. Provide seniors with a well-planned and well-executed trip schedule of both one-day extended trips. Budget Comments Trips & Outings budget has increased due to twenty-five percent of the Senior Citizen Coordinator salary added to this budget. Murzyn Hall also received $729 for space allocation. The total increase for this budget was $15,495. Page 3-122 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department: Senior Citizens 101-45040I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 60,764 63,385 67,516 53,823 (13,693) 1,774 2,743 2,950 2,950 0 4,283 3,685 8,114 19,850 11,736 0 0 0 0 0 0 0 0 0 0 The Senior Center is located in Murzyn Hall and provides a wide variety of programs to individuals 55 years and older in the community. The Center is open Monday through Friday from 9:00 a.m. to 4:00 p.m. Objectives for 2004 1. To provide social, educational, and recreational programs to seniors in the community. To serve as a center that provides resource information regarding senior issues and concerns. 2. To provide the opportunity for senior exercise programs. Budget Comments Senior Citizens budget has decreased due to reallocating of some of the Senior Citizen Coordinator salary to Trips & Outings. There was a charge of $12,877 for space allocation to Murzyn Hall. The total budget has decreased $1,957. Page 3-123 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO4 BUDGET IFund' 101 Department: Murzyn Hall 101-45129I Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Activity Description 2001 2002 2003 2004 $ Amount Actual Actual Adopted Adopted of Chanqe 128,708 139,231 159,104 133,355 (25,749) 22,834 19,910 16,100 16,100 0 77,152 75,399 71,818 34,631 (37,187) 3,248 0 2,000 0 (2,000) 0 0 0 0 0 In an average year, Murzyn Hall (JPM) is used approximately 2,500 hours for classes/ activities, 1,500 hours for weddings, and 1,000 hours for meetings. Approximately 15% of the users are charged while the remaining 85% are fee waived organizations. JPM operates seven days a week and runs near full capacity throughout the year. Objectives for 2004 1. Develop a JPM preventative maintenance plan. 2. Continue to develop a plan for roof improvement. 3. Continue to work with the Lion's Club to improve customer service. Budget Comments The Murzyn Hall budget has decreased significantly due to the space allocation credit received from the recreation budgets in the amount of $40,139. There were increases in Honeywell, gas, and electric. Custodial staff time was reduced as well as the time of the Clerk Typist II. The total decrease of the Murzyn Hall budget is $64,936. Page 3-124 FINANCIAL RESOURCES FOR OPERATING BUDGET The following is a description of the funds that finance the operating budget. Each fund is a separate fiscal and accounting entity. General Fund Accounts for all financial resources except those required to be accounted for in another fund. This fund accounts for the majority of the City's operating budget. Special Revenue Funds Special Revenue Funds are used to account for the proceeds of specific revenue sources that finance specified activities as required by law or administrative regulation. Municipal State Aid Fund: Maintained according to state statute for maintenance and construction of streets or municipal state aid systems. Cable Television Fund: Established to account for revenues and expenditures associated with cable television franchise. DARE Program Fund: Established to account for revenues and expenditures of DARE program. Library Fund: Established in 1993 to account for revenues and expenditures of the library. Project Pride Fund: Established in 1992 to ensure that every resident of the City has access to recreation programs. Federal Police Grant Fund: Established to account for revenues and expenditures associated with a federal grant received for the hiring of additional police officers. FAST COPS Fund: Established to account for revenues and expenditures associated with a federal grant received for the hiring of one additional police officer. Community Development Fund: Established to account for revenues and expenditures associated with planning, building inspections, and community development projects within the City. Debt Service Funds The Debt Service Funds are used to account for the collection of tax levies and other revenues and to record the payment and interest on outstanding General Obligation Bonds. Tax Increment Bonds Funds: A separate fund is used to account for each separate Tax Increment Bond Issue revenues and expenditures. Capital Project Funds Capital Project Funds are maintained to account for the construction of major capital facilities. Project funding consists of a combination of several revenues sources, such as municipal State Aid streets, special assessments, sewer utility fund, other governmental units, state and federal grants, etc. Sheffie/d Redeve/opment Fund 410: Used to fund redevelopment of the area of the City identified as Sheffield Neighborhood. Capita//mprovement Genera/Government Buildings Fund 41 I: Used to account for improvements to municipal buildings--library, municipal garage, and City Hall. Capita//mprovement Parks Fund 412: Used to account for capital improvements in City parks. /nfrastructure Rep/acement Fund 430: Used to fund replacement of City infrastructure. Capita/Equipment Rep/acement Fund 43 I: Used to fund replacement of fixed assets as needed. Page 3-125 Enterprise Funds Used to account for operations that are either financed and operated in a manner similar to private business enterprises or where the governing body has decided that a periodic determination of revenues earned, expenses, incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Water Utility Fund: Used to account for revenues and expenses associated with services to area residents. Sewer Utility Fund: Used to account for revenues and expenses associated with sewer disposal within the City. Refuse Utility Fund: Used to account for revenues and expenses associated with organized collection of refuse and recycling in the City. Liquor Fund: Used to account for revenues and expenses associated with the operation of three off-sale liquor stores. Internal Service Funds Used to account for the financing on a cost reimbursement basis of goods or services provided by one department or agency to other departments or agencies within the City. Central Garage Fund: Used to account for the costs of operating a maintenance facility for automotive equipment used by other City departments. Such costs are billed to other departments at actual cost plus a fixed overhead factor. The automotive equipment itself is acquired by the various user departments which are responsible for financing replacement vehicles as necessary. Energy Management Fund: Used to account for the costs associated with energy management and maintenance within the City. All costs are recorded in the fund and allocated to user departments. Data Processing Fund: Used to account for management information system costs throughout the City. Trust and Agency Funds Used to account for assets held by a government in a trustee or agent capacity for individuals, private organizations, other governments and/or other funds. Police/Fire Contingency: Used to account for future years' expenditures related to police and fire. Page 3-126 o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o ~ ~0 o o o o o o o o o o o o o o o o o o ~- ~- ~- o o o o o o o o o o o o o o o o o o o o o o o o o o o o o ~~ oo ~~~~~~~o~~ ~ .~ .~ ~ o o o .~ .~ .~ .~ o o ~ ~ ~ ~ 0 0 ~ ~ 0 0 0 0 0 0 0 0 ~ ~ ~ '-- > > ~ ~ ~ ~ ~ 0 0~ ~ .... 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m < o · o o x x ~ oo a- ~_ - : . -- .... o ~ o o c',l c',l m = : = :) IZ 0 0 u~ ~_ u_ o~ ~ ~ u_ u_ > w ~ ~ ~ ~ ~ n ~ < z o Z o o o o o o o o o ~3 o (D (~I o o (~I o (~I ~3 o o 03 o (:x3 03 o o o ~3 o (:x3 (D ~3 ~3 ~3 o o (~I (:x3 (:x3 o (~I ~3 o o o o o o (D o (D o ~- ~- (:x3o ~3 o o o (:x3o o o o o ~3 ~3 (:x3 o ~3 (~I o 03 03 03 o (~I (~I (:x3 I~ (D o (~I o ~3 I~ o 03 03 o 03 o o o o o o o o o o o o o o o o o o o o o o o o 03 03 03 o o (~I 03 o o o o o ~ I~ ~- o o o o o ~- ~- o o ~- o o o o o o o o o o (~I (~I (~I (~I (~I (~I (~I (~I (~I (~I o3 o o o o o o o o ~ o o ~- (~I (~I o o ~0 o o o o o o o o o o o o o o o o o o o o o o o o o o o o o (:x3 o o (~I 03 o o 03 o o o o o o o o o ~- o o ~- o ~- ~- ~- o o ~- o o (~I 03 o o o o o o o o o o o o o o o o o o o o o o o ~o I~ o I~ I~ o (~I o o L~ O I~ L~ O O O O O ~-- (~I O I~ O O ~ o 'b .-~ co o E ~ O ~0 ~ CI Z Z ~ ~ u_ o o o o o T ~ ~ ~ T ~ O (D O ~3 ~3 CXl O CXl i O CXl O O (D O ~- O ~- O i O ~3 O ~ O ~- O CXl 03 O I~ O I~ i O I~ O O 03 00 00 O O I~ ~- 00 O I~ ~ O O O ~- I~ O 00 O O 03 O o o o o o c~ o o o o3 o o ~ 03 o ~ ~ o o cxI ~3 cxI 03 03 03 03 ~- ~- (D ~ o o o ~- ~- o o ~- o o o ~- ~- ~- o o o o o o o o o o o o o o o o o o o o o o o o o o o ~3 ~3 o o o o o o o (~I ~- ~- (~I ~3 o o o o o o o o ~3 ~3 o o o o 03 03 03 03 o ~3 o ~3 (~I (~I ~3 o o o o o o (D o o o I~ 03 o o o o (~I ~3 o 03 o ~ ~- ~- (~I (~I o (~I o o o (D 03 ~3 ~3 o o (~I ~3 o ~- o 03 o o o ~- o o ~- o ~- o o o o o o o o ~- o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o ~-- o c~ c~ c~ o o o o o o o LO 0 0 0 0 0 0 0 0 0 0 LO 0 0 0 0 0 0 0 0 0 0 0 ~'-- O,I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ 0 0 0 0 0 0 0 0 0 ~ 0 0 0 0 ~ 0 0 0 0 0 LO 0 0 O3 O001'~ 0 0 0 0 LO 0 O0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LO 0 0 LO 0 0 0 0 O00 0 LO 0 0 0 0 0 0 LO 0 0 0 0 0 0 0 0 0 0 LO 0 LO 0 O0 0 O3 0 LO 0 O0 0 LO 0 O,I ~'-- LO LO 0 0 0 O0 ~'-- 0 0 0 LO 0 LO 0 0 0 LO 0 0 0 LO 0 ~'-- LO 0 LO 0 O,I 0 CITY OF COLUMBIA HEIGHTS TOTAL PERSONNEL- F.T.E. & SALARIES F.T.E. ADOPTED ADOPTED ADOPTED PROPOSED SALARIES BUDGET BUDGET BUDGET 2001 2002 2003 2004 ADMINISTRATION · Mayor City Council Council Secretary TOTALS CITY MANAGER City Manager Asst. to City Manager Secretary to City Manager Special Project Coor. Intern Assessing Accounting Clerk II Clerk Typist II TOTALS COMMUNITY DEVELOPMENT' Deputy Exec. Dir/Comm. Devel. Dir. Comm Development Assistant Comm Development Assistant Occupancy Specialist FSS Coordinator Planner Building Inspector Assist Building Inspector/Clerk Secretary II Permits Intern TOTALS FINANCE · Finance Director Assistant Finance Director Accountant Acctg. Clerk Acct Payable Accounting Clerk II Payroll Accounting Clerk II Utility Accounting Clerk II Liquor Accounting Clerk I Utility Meter Reader Accounting Intern Secretary II Receptionist Finance cut TOTALS 0.20 9,000 9,000 9,000 9,000 0.80 31,200 31,200 31,200 31,200 1.00 38,651 41,988 43,404 42,654 2.00 78,851 82,188 83,604 82,854 1 00 1 00 1 00 1 00 0 00 0 00 0 00 4 00 1 O0 1 O0 0 50 0 O0 0 O0 I O0 1 O0 0 O0 0 O0 075 0 O0 5.25 1.00 1 O0 1 O0 1 O0 1 O0 1 O0 075 1 O0 0 50 0 O0 075 1 O0 10.00 95 6O 39 4O 5 32 22 985 95,985 105,093 105,093 116 70,976 75,536 75,536 800 42,488 43,904 42,654 584 43,452 44,964 44,964 000 0 5,000 0 915 34,979 0 0 970 25,513 0 0 297 370 313,393 274,497 58,401 55,524 0 0 0 30.330 39 084 51 492 36 131 14 193 9 360 65,820 62,091 0 0 0 o, 9, 43,512 55,452 32,709 0 0 68,810 61,865 17,760 0 0 46,404 57,384 0 18,279 0 294 515 293,542 306,997 83 56 39 3O 36 31 14 31 4 3 2O 29 648 39O 524 696 614 526 661 442 444 5OO 372 42O 88,780 61 596 44,856 38,832 39,032 38,832 22 929 33,247 8,105 0 22,706 0 92,102 63,744 50,521 37,940 40,376 35,910 25,859 34,391 8,106 0 23,501 33,934 382,237 398,915 446,384 268,247 73,862 61,860 17,160 0 0 46,404 0 0 27,050 0 264,703 92,102 63 744 52,071 38 156 40 376 35,910 25 859 34,391 8 106 0 23,501 33,934 -18,937 429,213 Page 6-1 CITY OF COLUMBIA HEIGHTS TOTAL PERSONNEL- F.T.E. & SALARIES F.T.E. ADOPTED ADOPTED ADOPTED PROPOSED SALARIES BUDGET BUDGET BUDGET 2001 2002 2003 2004 IS M.I.S. Coordinator & Technician TOTALS ELECTIONS Election Head Judge Election Judge TOTALS FIRE DEPARTMENT: Fire Chief Assistant Fire Chief Captain III Journeyman Firefighter Firefighter II PT Secretary PT Firefighters/EMS Clerk Typist II TOTALS LIBRARY · Library Director Children's Librarian AM, ,It' Q~r~ir,~e Clerk Typist II-Adult Services Dept Clerk Typist II-Children's Dept 4 Library Supervisors 8 Pages Library Aide 1 Library Clerk TOTALS MUNICIPAL LIQUOR STORES: STORE # 1: Liquor Manger Assistant Liquor Managers Store Supervisor Part-time Accountant Head Cashier Cashiers and Stockers STORE # 2: Assistant Liquor Managers Store Supervisor Cashiers and Stockers STORE # 3: Assistant Liquor Manager Cashiers and Stockers TOTALS 2.00 94,309 106,686 111,500 111,000 2.00 94,309 106,686 111,500 111,000 0.10 1.00 1.10 1 00 1 00 3 00 2 00 1 00 O62 4 00 1 00 13 62 1 00 1 00 I 00 1 00 1 00 0 65 3 45 OO5 O75 9 9O 1 00 2 00 1 00 0 5O 0 00 3 5O 2.00 0.00 1.40 2.00 1.40 14.80 0 2,736 0 17,280 0 20,016 68 532 57 908 166 404 106 646 40 477 20 050 69 650 26 986 79,252 63,908 190,863 113,864 49,175 25,475 74,756 31 500 83,496 61 500 200.058 121 290 54,577 21 970 75,000 34,736 556 653 628 793 652.627 68 012 41 880 41 880 32 638 30 626 21 170 50 365 5 075 20 289 73,324 44,844 44.844 34,952 32,815 23,368 51 940 6,906 19,831 76,106 46,404 46.404 35,341 33,984 23,355 55,014 6,838 21 656 311 935 332 824 345.102 71,350 116,219 0 0 23,713 83,913 66,892 118,866 32,324 0 25,351 83,363 72,336 130,530 32,322 14,858 21 141 83,050 39,730 32,604 40,275 83,505 0 40,305 87,840 0 42,930 38,650 49,376 41,034 49,391 43,782 58,529 495,830 Page 6-2 541,031 587,318 3,200 17,280 20,480 84 696 64 408 190 473 118 090 53 577 22,235 54 000 35 036 622,515 76 106 46 404 46.404 36 186 33 984 24 178 56 896 7 475 22 638 350,271 76,312 88,002 32,322 16,110 0 85,350 87,840 0 58,030 84,396 58,529 586,891 CITY OF COLUMBIA HEIGHTS TOTAL PERSONNEL- F.T.E. & SALARIES F.T.E. ADOPTED ADOPTED ADOPTED PROPOSED SALARIES BUDGET BUDGET BUDGET 2001 2002 2003 2004 POLICE DEPARTMENT' Police Chief Police Captain Police Sergeants Police Corporals Police Officers Sr. Records Technician Record Technicians Community Service Officers Secretary Clerk Typist Inv. Pay Diff. New employee Seasonal Bike Safety TOTALS PUBLIC WORKS DEPARTMENT' Public Works Director A.C.E. Public Works Superintendent Administrative Assistant ~'1 I'~,~'~/ I ~,~'1 '~1 I Ir~,ll I Secret~ry Clerk Typist II Engineering Tech IV Engineering Tech III Engineering Te¢l~ II Foreman Maintenance III Maintenance II Maintenance Worker Seasonal TOTALS RECREATION DEPARTMENT' Recreation Director Senior Citizens Coordinator Senior Aerobic Instructor Program Coordinator Clerk Typist II-Recreation Clerk Typist II-Recreation Seasonal Head Custodian Custodian II Custodian I TOTALS 1 00 1 00 3 00 3 00 16 00 1 00 2 00 2 00 1 00 1 00 0.75 0.12 31.87 1 O0 1 O0 1 O0 1 O0 I O0 1 O0 1 O0 2 O0 1 O0 0 O0 3 O0 3 O0 0 O0 15 O0 237 33 37 1 O0 1 O0 0 33 1 O0 0 50 1 O0 1 75 1 O0 2 O0 0 50 10 O8 80 288 60 983 180 532 166 338 926 012 42 080 62 179 114 038 34 629 29 824 9 240 0 2,750 86,476 67,448 195,627 179,348 998 728 45,044 67,062 129,673 37,067 31 929 9,240 0 0 89, 70, 205, 184, 1,010, 45, 70, 98, 38, 33, 9, 714 9O4 564 499 718 O44 8O6 663 381 O57 24O 0 0 1,708,893 77 855 58 532 58 782 39 708 46 601 35 520 29 234 49 840 43 737 36 230 135 447 127 682 374 480 1,847,642 83,617 63,698 62 742 42 150 ~, I I I 38,354 30,347 107,424 0 46,898 142,804 134,692 0 1,856,590 92,268 65,928 64,920 44,964 39,656 30,231 112,096 49,101 0 149,691 140,513 0 197 93 694 612,472 647,681 000 95,000 105,000 1,404 342 89,714 70 904 199 984 184 499 950 680 45 454 67 956 65 593 38,381 33 057 9 240 30 000 0 58 4O 8 57 12 32 41 33 46 11 582 991 728 941 O33 O2O O4O 176 383 190 1,785,462 95,510 65 928 64 920 44 964 54.962 39 956 28 796 112 096 49 100 0 149,691 140,513 0 662,229 105,000 1,513,309 1,596,990 1,61 3,665 342 Page 6-3 O84 62 171 43,896 8,728 64,184 13,988 30,300 39,640 40,847 52,487 67,612 45,420 8,728 67,379 15,126 32,759 39,640 42,095 52,487 O86 332 5,086 5, 376, 361 327 67 862 46 404 8 728 35,715 13 009 35 363 39 640 42 095 35,221 12 584 336,621 CITY OF COLUMBIA HEIGHTS TOTAL PERSONNEL- F.T.E. & SALARIES F.T.E. ADOPTED ADOPTED ADOPTED PROPOSED SALARIES BUDGET BUDGET BUDGET 2001 2002 2003 2004 GENERAL GOVERNMENT BLDGS Head Custodian TOTALS 33,176 0 0 0 33,176 0 0 0 TOTAL FULL TIME TOTAL PART TIME 110.25 5,333,939 5,758,162 5,869,969 5,689,943 28.74 666,256 681,504 767,972 781,979 GRAND TOTAL 6,000,195 6,439,666 6,637,941 6,471,922 Page 6-4 COMMUNITY PROFILE City of Columbia Heights Location County Anoka Region Metro Senate District 52 House District 52A Congressional District 6 History What is now Columbia Heights was once part of Manomin County. Manomin was too small to support itself, so on November 2, 1869, it was annexed to Anoka County. It was then considered part of Fridley Township. On March 14, 1898, incorporation as a village was completed. The City Charter was adopted on July 21, 1921. The City of Columbia Heights is 3.4 square miles in area. Population 1900 123 1960 17,533 1920 2,968 1970 23,997 1930 5,613 1980 20,029 1940 6,053 1990 18,910 1950 8,175 2000 18,520 Miles of Streets and Alleys Trunk Highways 3.0 County 6.2 City Streets Alleys 61.8 18.9 Sewer and Waterrnain Miles Storm Sewers 33.6 Sanitary Sewers 59.0 Watermains 66.1 Parks City Parks Playgrounds 13 11 County Park Schools Senior High Junior High Elementary Parochial Elementary Building Permits Year 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 Number 484 515 505 565 596 6O2 678 597 1,254 794 671 625 577 Est. Construction Cost 4,894,021 2,373,433 3,292,353 4,522,438 4,927,970 11,91 0,040 5,904,308 16,991,747 24,018,811 6,767,183 12,547,885 8,283,941 11,056,530 Page 6-5 GLOSSARY Accounting System. The total structure of records and procedures which record, classify, summarize, and report information on the financial position and results of operations of a government or any of its funds, fund types, balanced account groups, or organizational components. Accrual Basis. A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or spent. Ad Valorem Tax. A tax collected from all the real property within the City based upon the value of the property. Ad Valorem Tax (Special Levy). A tax collected from all real property based upon the value of the property. This category accounts for tax levies imposed on property for special purposes authorized by state statute, e.g. debt service, Housing and Redevelopment Authority, contributions to the Fire Relief Association, etc. Agency Fund. A fund consisting of resources received and held by the governmental unit as an agent for others. Annual Budget. The budget authorized by resolution of the City Council for the fiscal year. Appropriation. An authorization of the City Council to incur obligations and spend City funds. Appropriations are usually made for fixed amounts and are typically granted for one year. Appropriation of Fund Balance. Using the existing fund balance for current operations. Assessed Valuation. The total value of all real and personal property in the city which was used as a basis for le vying tax es. Asset. Resources owned or held by a government which have monetary value. Attrition. A method of achieving a reduction in personnel by not refilling the positions vacated through resignation, reassignment, transfer, retirement, or means other than layoffs. Authorized Personnel. Employee positions, which are authorized in the adopted budget, to be filled during the year. Bond Proceeds. Funds received from the sale of any bond issue. Budget. A council approved plan for receiving and expending public funds. An estimate of expenditures and the proposed means of financing them. Budgetary Basis. This refers to the basis of accounting used to estimate financing sources and uses in the budget. This generally takes one of three forms: GAAP, cash, or modified accrual. Budgetary Control. The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. Budget Calendar. The schedule of key dates which a government follows in the preparation and adoption of the budget. Budget Message. A general discussion of the proposed budget presented in writing as part of the budget document. The budget message explains principal budget issues against the background of financial experience in recent years and presents recommendations regarding the financial policy for the coming year. Capital Improvements. Expenditures related to the acquisition, expansion or rehabilitation of an element of the government's physical plant; sometimes referred to as infrastructure. Page 6-6 Capital Improvement Plan (CIP). The five year schedule of capital improvement projects and items. This is a flexible budget document that is used as a planning tool for needed improvements. Capital Outlay. Expenditures that result in the acquisition of or addition to fixed assets which have a value over $1000 and have a useful life of greater than one year. Capital Projects. Major construction, acquisition, or renovation activities which add value to a government's physical assets or significantly increase their useful life. Also called capital improvements. Cash Basis. A basis of accounting in which transactions are recognized only when cash is increased or decreased. Certified Tax Levy. The ad valorem tax levy that is recorded with Anoka County. Class Rate. Set by the Legislature, the rates are multiplied by the market value to determine the net tax capacity of a property. Constant or Real Dollars. The presentation of dollar amounts adjusted for inflation to reflect the real purchasing power of money as compared to a certain point in time in the past. Consumer Price Index (CPI). A statistical description of price levels provided by the U.S. Department of Labor. The index is used as a measure of the increase in the cost of living (i.e. economic inflation). Contingency. A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contractual Services. Services rendered to a government by private firms, individuals, or other governmental agencies. Examples include utilities, rent, maintenance agreements, and professional consulting services. Cost-of-living Adjustment (COLA). compensation. An increase in salaries to offset the adverse effect of inflation on Current Ad Valorem. Taxes levied and becoming due during the current year, from the time the amount the tax levy becomes due until a penalty for non-payment is attached. Debt Service. The planned accumulation of revenues and appropriation of expenditures for the retirement of long- term debt principal and interest. Deficit. The excess of an entity's liabilities over its assets or the excess of expenditures or expenses over revenues during a single accounting period. Delinquent Ad Valorem. Taxes that remain unpaid on and after the date on which penalty for non-payment is attached. Department. The basic organizational unit of govemment which is functionally unique in its delivery of services. Depreciation. Process of allocating the cost of a capital asset to the periods during which the asset is used. Disbursement. The expenditure of monies from an account. Distinguished Budget Presentation Awards Program. A voluntary awards program administered by the Government Finance Officers Association to encourage governments to prepare effective budget documents. Employee (or Fringe) Benefits. Contributions made by a government to meet commitments or obligations for employee fringe benefits. Included are the government's share of costs for Social Security and the various pension, medical and life insurance plans. Page 6-7 Encumbrance. The commitment of appropriated funds to purchase an item or service. To encumber funds is to set aside or commit funds for a specified future expenditure. Enterprise Fund. A fund that accounts for operations that are financed and operated in a manner similar to private business enterprises--where the intent of the governing body is that costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges· Expenditures. The payment of cash on the transfer of property or services for the purposes of acquiring an asset, service or settling a loss. Expense. Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other charges. · p~¢v~umg a s~vic~ p~mitting un ux~u cnmg~ b guy activity, or imposing a fine or penalty· Major t~es of fees include business and non-business licenses, fines, and user charges. Fiscal Year. For budgeting purposes the City's fiscal year is the calendar year. Fixed Assets· Assets of long-term character that are intended to continue to be held or used, such as land, buildings, machinery, furniture and other equipment. Full-Time Equivalent (FTE). (2,080), or portions thereof. The number of hours of work performed by a full-time employee in one year Fund· A separate accounting entity, with a set of self-balancing accounts for recording the collection of revenues and the payment of expenditures to carry out a specific function. Fund Balance. The excess of an entity's assets over its liabilities. The term fund balance is used in governmental fund types. The term retained earnings is used in enterprise funds. GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and recording encompassing the conventions, rules, and procedures that define accepted accounting principles. General Fund. The largest fund in the City, the General Fund accounts for most of the City's financial resources. General Fund revenues include: property taxes, licenses and permits, service charges, and other types of revenue· This is the fund that accounts for the revenues and expenditures necessary to deliver basic operating services: police, fire, finance, parks, public works, etc. Goal. Specific items to be accomplished during the year. Grant· A contribution of assets (usually cash) by one governmental unit or other organization to another· Typically, these contributions are made to local governments from the state and federal governments. Homestead and Agriculture Credit Aid 0tACA). An intergovernmental revenue from the State of Minnesota. HACA replaces the old homestead credit program which provided tax relief to homestead properties. HACA is an aid to local governments which pays for the increased tax relief provided to certain classes of property. HRA. Housing and Redevelopment Authority. The HRA is a separate legal entity but is under the control of the City and its Council. It was established to account for economic development and tax increment financing activities. Infrastructure. The physical assets of a government (e.g. streets, water, sewer, public buildings and parks). Interfund Transfers. The movement of monies between funds of the same governmental entity. Intergovernmental Revenues. Money received from the State or Federal government in the form of grants or shared revenues for various activities. Page 6-8 Investment. Securities permitted by law are purchased and held for the production of income in the form of interest. Levy. To impose taxes for the support of government activities. Levy Limitation. The maximum amount permitted to be levied by a taxing jurisdiction as established by Minnesota Statutes. The levy limitations were lifted effective with taxes payable in 1993. Line Item Budget. A budget format that summarizes the object codes of expenditures for goods and services that the City intends to purchase during the fiscal year. · LI{OII1 kll¢ Ok~k~ 10~5¢U 1OI1 ~ LIOIIIlUI~ kll~k W~5 1OI U¢~I~IICU lgmuuy provide tax relief and equalization among cities. Mill. The property tax rate which is based on the valuation of property. A tax rate of one mill produces one dollar of taxes on each $1,000 of assessed property valuation. Municipal State Aid Maintenance. Money received from the State of Minnesota for the maintenance of certain streets within the City which are designated "State Aid Streets". Net Tax Capacity. The taxable value of all real and personal property in the city which is derived by multiplying the market value by the applicable class rates. Object of Expenditure. An expenditure classification, referring to the lowest and most detailed level of classification, such as electricity, office supplies, asphalt, and furniture. Objective. Something to be accomplished in specific, well-defined, and measurable terms and that is achievable within a specific time frame. Obligations. Amounts which a govemment may be legally required to meet out of its resources. They include not only actual liabilities, but also encumbrances not yet paid. Operating Revenue. Funds that the government receives as income to pay for ongoing operations. It includes such items as taxes, fees from specific services, interest earnings, and grant revenues. Operating revenues are used to pay for day-to-day services. Operating Expenses· The cost for personnel, materials and equipment required for a department to function. Other Services and Charges· Include expenditures for services other than personal services· Examples of such charges include professional services, communication, transportation, advertising, printing and binding, insurance, utility services, repair and maintenance, rentals, and depreciation. Personal Services. Include expenditures for salaries, wages, and related employee benefits provided for all persons employed by the City. Employee benefits include employer contributions to a retirement system, insurance, sick leave, severance pay, and similar benefits. Prior-Year Encumbrances· Obligations from previous fiscal years in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation for which a part of the appropriation is reserved. They cease to be encumbrances when the obligations are paid or otherwise terminated. Property Tax Levy. The amount of dollars to be collected from the taxable property within a taxing district· Proposed Budget· The recommended City Budget submitted by the City Manager to the City Council. Page 6-9 Proprietary Funds. Funds that account for government operations that are financed and operated in a manner similar to a private business. Reserve. An account used to indicate that a portion of fund equity is legally restricted for a specific purpose or not available for appropriation and subsequent spending. Resolution. A special or temporary order of a legislative body; an order of a legislative body requiring less legal formality than an ordinance or statute. Resources. Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. _[' I&[ltl WIIlUI1 Revenue. Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, and interest income. Special Revenue Fund. A fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Supplemental Appropriation. An additional appropriation made by the governing body after the budget year or biennium has started. Supplies. Include articles and commodities which are consumed or materially altered when used, such as office supplies, operating supplies, repair and maintenance supplies, and small tools and minor equipment. Tax Capacity. This measure replaced assessed valuation according to the 1988 tax law changes. Tax Capacity is derived by using the new tax capacity percentages established by the Legislature. Tax Capacity Rate. This replaced the term "Mill Rate" and was adopted by the Legislature in 1988. This rate will be expressed as a percentage. Transfers In/Out. Amounts transferred from one fund to another to assist in financing the services for the recipient fund. Truth in Taxation. A program adopted by the State Legislature which requires local governments to provide notice of their proposed budgets and levies. They are then required to hold public hearings to inform the citizens and give them the opportunity to provide input on spending and taxing levels. Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. essentially the amount of money still available for future purposes. It is Unreserved Fund Balance. The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. Page 6-10