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Home My WebLink About2003 Adopted BudgetCITY OF COLUMBIA HEIGHTS ADOPTED ANNUAL BUDGET FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2003 2003 ADOPTED BUDGET CITY OF COLUMBIA HEIGHTS 2003 BUDGET TABLE OF CONTENTS SECTION I - INTRODUCTION Introduction ..................................................................................................................... 1-1 Principal City Officials ..................................................................................................... 1-3 Geographical Location .................................................................................................... 1-4 City Manager's Proposed 2003 Budget Message .......................................................... 1-5 SECTION II - BUDGET SUMMARY Changes in Tax Levy ...................................................................................................... 2-1 Tax Levies Payable 2000-2003 ...................................................................................... 2-2 City Portion of Property Taxes ........................................................................................ 2-3 All Budgetary Funds-Revenues 2000-2003 .................................................................... 2-4 All Budgetary Funds-Expenditures 2000-2003 ............................................................... 2-5 Summary of Personnel by Department, 2001-2003 ....................................................... 2-6 Resolution ....................................................................................................................... 2-8 SECTION III- OPERATING BUDGET Summary Expenditures by Functional Area .................................................................................... 3-1 Revenues by Source ...................................................................................................... 3-2 General Fund, Library Fund, and EDA Revenue ............................................................ 3-3 General Fund and Library Fund Expenditures by Classification .................................... 3-4 General Fund, Library Fund, and EDA Comparison of Expenditures & Revenues ........ 3-5 DEPARTMENT BUDGETS Administration .............................................................................................................. 3-6 Mayor-Council (101-41110) ................................................................................ 3-9 City Manager (101-41320) ................................................................................ 3-10 Assessing (101-41550) ..................................................................................... 3-11 Legal (101-41610) ............................................................................................. 3-12 Community Development .......................................................................................... 3-13 Protective Services (201-42400) ...................................................................... 3-16 Community Development Administration (201-46310) ..................................... 3-17 HRA Anoka County CDBG (202-46350) ........................................................... 3-18 Parkview Villa North (203-46330) ..................................................................... 3-19 ClAP Grant (203-46331) ................................................................................... 3-20 Economic Development Authority (204-46314) ................................................ 3-21 Parkview Villa South (213-46340) .................................................................... 3-22 4607 Tyler Street NE (235-46360) .................................................................... 3-23 HRA Administration (299-46320) ...................................................................... 3-24 Finance ........................................................................................................................ 3-25 Elections (101-41410) ....................................................................................... 3-28 Finance (101-41510) ......................................................................................... 3-29 Water Administration (601-49440) .................................................................... 3-30 Sewer Administration (602-49490) ................................................................... 3-31 Storm Sewer Administration (604-49690) ......................................................... 3-32 Information Systems (720-49980) .................................................................... 3-33 Information Systems Imaging (720-49981) ....................................................... 3-34 Information Systems Internet (720-49982) ....................................................... 3-35 Fire Department .......................................................................................................... 3-36 Fire (101-42200) ............................................................................................... 3-39 Civil Defense (101-42500) ................................................................................ 3-40 Capital Equipment-Fire (431-42200) ................................................................ 3-41 Capital Equipment-Civil Defense (431-42500) ................................................. 3-42 Capital Equipment-Fire (439-42200) .............................................................. 3-42A General Government ................................... .:. ............................................................ 3-43 General Government Buildings (101-41940) .................................................... 3-46 Recognition/Special Events (101-45050) ......................................................... 3-47 Contingencies (101.49200) ............................................................................... 3.48 Transfers (101-49300) ...................................................................................... 3-49 Cable Television (225-49844) ........................................................................... 3-50 Refuse Disposal (603-49510) ........................................................................... 3-51 Refuse Collection (603-49520) ......................................................................... 3-52 Recycling (603-49530) ...................................................................................... 3-53 Hazardous Waste (603-49540) ......................................................................... 3-54 Energy Management (710) ............................................................................... 3-55 Library .......................................................................................................................... 3-56 Library (240-45500) .......................................................................................... 3-59 Municipal Liquor Stores ............................................................................................. 3-60 Top Valu I (609-49791) ..................................................................................... 3-63 Top Valu II (609-49792) ............................................................ ., ....................... 3-64 Heights Liquor (609-49793) .............................................................................. 3-65 Non-Operating (609-49794) .............................................................................. 3-66 Capital Equipment Replacement - Liquor (436-49791) ....................................3-67 Capital Equipment Replacement - Liquor (436-49792) ....................................3-68 Capital Equipment Replacement - Liquor (436-49793) ....................................3-69 Police Department ...................................................................................................... 3-70 Police (101-42100) ............................................................................................ 3-73 Animal Control (101-42700) .............................................................................. 3-74 DARE Projects (270-42160) ............................................................................. 3-75 Junior High Projects (270-42161) ......................................................... 3-76 Local Law Enforcement Block Grant (276-42100) ............................................ 3-77 Police Capital Equipment (431-42100) ............................................................. 3-78 Public Works .............................................................................................................. 3-79 Public Works Personnel (101-43000) ............................................................... 3-84 Engineering (101-43100) .................................................................................. 3-85 Streets Streets (101-43121 ) .............................................................................. 3-86 Street Lighting (101-43160) .................................................................. 3-87 Traffic Signs & Signals (101-43170) ..................................................... 3-88 Sanitation Weed Control (101-43260) ................................................................... 3-89 Tree Trimming (101-46102) .................................................................. 3-90 Dutch Elm Sanitation (101-46103) ........................................................ 3-gl Dutch Elm Replanting (101-46104) ....................................................... 3-92 Parks (101-45200) ................................................................................ 3-93 Engineering Capital Equipment (431-43100) ........................................ 3-94 Parks Capital Equipment (431-45200) .................................................. 3-95 Streets Capital Equipment (431-43121) ................................................ 3-96 Capital Equipment - Traffic Signs (431-43170) .................................... 3-97 State Aid Maintenance (212-43190) ..................................................... 3-98 Water Utility Source of Supply (601-49400) .............................................................. 3-99 Distribution (601-49430) ..................................................................... 3-100 Water Non-Operating (601-49449) ..................................................... 3-101 Water Capital Equipment (433-49449) ............................................... 3-102 Sewer Utility Collections (602-49450) ...................................................................... 3-103 Disposal (602-49480) .......................................................................... 3-104 Sewer Non-Operating (602-49499) ..................................................... 3-105 Storm Water Utility (604-49650) ......................................................... 3-106 Storm Water Non-Operating (604-49699) ........................................... 3-107 Sewer Capital Equipment (432-49499) ............................................... 3-108 Capital Improvements State Aid Construction (402) ............................................................... 3-109 Parks Capital Improvement (412-45200) ............................................ 3-110 Infrastructure (430-46323) .................................................................. 3-111 Water Construction (651) .................................................................... 3-112 Sewer Construction (652) ................................................................... 3-113 Storm Sewer (438.49699) ................................................................... 3-114 Storm Sewer Construction (653.49699) ............................................. 3-115 Central Garage (701-49950) ........................................................................... 3-116 Recreation ............................................................................................................ 3-117 Administration (101.45000) ............................................................................. 3-120 Youth Athletics (101-45001) ........................................................................... 3-121 Adult Athletics (101-45003) ............................................................................. 3-122 CHASE (101-45004) ....................................................................................... 3-123 Traveling Athletics (101-45005) ...................................................................... 3-124 Back to the Parks (101-45006) .............................................. J ........................ 3-125 Trips & Outings (101-45030) ........................................................................... 3-126 Senior Citizens (101.45040) ........................................................................... 3-127 Murzyn Hall (101-45129) ................................................................................ 3-128 FINANCIAL RESOURCES FOR OPERA TING BUDGET ...................................................... 3-129 SECTION IV - CAPITAL IMPROVEMENT BUDGET Capital Equipment Replacement 5-Year Projection ....................................................... 4-1 SECTION V- DEBT SERVICE BUDGET Bonds (376-634) ............................................................................................................. 5-1 SECTION VI - SUPPLEMENTARY INFORMATION Total Personnel, 2000-2003 ........................................................................................... 6-1 City Manager/Council Adjustments to 2003 Budget ....................................................... 6-4 Community Profile .......................................................................................................... 6-5 Glossary of Terms .......................................................................................................... 6-6 INTRODUCTION Form of Government The City of Columbia Heights operates under a home rule charter/City Manager form of government. All policy decisions and legislative activities are the responsibility of the City Council, but the administrative duties are delegated to the City Manager. One of the many administrative duties of the City Manager is to prepare an annual budget for approval by the City Council. Budget Format Over the years, the budget has been prepared in several different formats. Each evolution of the budget document has been designed and intended to provide the best possible information to the City Council and the general public in the most user-friendly format. For the 1998 budget document, the format was significantly revised to follow the Government Finance Officers' Association's (GFOA) recommendations for budget presentations. Financial information is presented in more of a summary format, with a large number of graphics and narrative information to explain the budget and the major highlights. The goal of GFOA in developing this type of format is to have a document that is more readily understandable and usable by the general public. Budget Preparation Procedures Beginning in May of each year department heads start the preparation of their budget request for the next calendar year. The budget process starts with the Finance Department providing budget worksheets and computerized working disks to all departments, along with a budget preparation manual, to prepare their draft proposed budgets for the upcoming year. Once these worksheets and computer disks are completed by the departments, they are returned to the Finance Department, which then reviews and assembles all of the data into the budget document. The draft budget document is then returned to each department for proofing and final changes. The Finance Department then prepares a final proposed budget for the City Manager's review. The City Manager spends approximately one month reviewing the budget document and, together with the Finance Director, meets with all division/department heads to review their budgets and proposed City Manager changes. Once this process is completed, the City Manager submits his final budget modifications to the Finance Department, which then prepares and assembles a final City Manager recommended budget with graphics and summary information to go along with the budget detail. Once this is completed it is reviewed by division/department heads and submitted to the City Council. The Council reviews the budget with the City Manager and Finance Director to prepare the proposed budget. By September 15th a proposed budget and tax levy is certified to Anoka County. By November 24th, the County sends a notice to each taxpayer indicating the proposed property tax increase and the date of each tax district's budget hearing. Between November 29th and December 20th, the Council holds a public hearing on the proposed budget. After the headng, the Council approves the proposed budget and next year's proposed property tax levy, which is necessary to finance the approved budget. This levy and budget is then certified to Anoka County by the City Treasurer. The County collects the property taxes on behalf of the City. Budget Organization The City's new format for the annual budget consists of three basic sections: Operating Budgets, Capital Budgets, and Debt Service Budgets. Each of the budgetary sections is comprised of funds. A fund is defined as an independent fiscal and accounting entity with a self-balancing set of accounts and resources which are dedicated for a specific purpose. The revenue and expenditure accounts for each fund are listed within each budget section. Expenditure accounts within the funds that comprise the Operating Budget are grouped by functional areas of the City. This is a significant improvement since, for example, all police functions, whether they are grant funds, general funds, or other areas, are grouped together so that when the City Council or citizens review the police section of the budget, they can see the total Police Department expenditures. This same theory holds true for Administration, Finance, Public Works, Recreation, Community Development, and Fire. Under the new format, everything is grouped by functional area, with a summary by fund. Within each of these functional areas, budgets and expenditures are classified by five major categories: Personal Services, Supplies, Other Services & Charges, Capital Outlay, and Contingencies & Transfers. Page 1-1 Personal Services: Accounts for all costs for employees of the City, including salaries, over-time, PERA and FICA contributions, workers' comp, hospitalization, and other benefits. Supplies: Includes all consumable items such as office, computer, janitorial, and program supplies. Also included are minor office equipment, uniforms, protective clothing, library materials, vehicle parts, gas, oil and lubricants, and cost of goods purchased for resale, including the Metropolitan Council sewer charges, water purchased from Minneapolis, and refuse/recycling charges for disposal. Other Services & Charges: This is the catch-all for all items not included in Personal Services, Supplies, and Capital Outlay. It covers such services as liability insurance, utility services, repair and maintenance costs, educational, training and conference costs, telephone, postage, out of town and local travel expense, advertising, and all contracted services such as legal fees, auditing fees, and other expert and professional contracts. Capita/Out/ay: Covers all equipment, furniture, and major improvements to buildings. Most individual items or expenses need to exceed $1,000 each to fall under this classification. Generally speaking, if the cost is less than $1,000 per item, it would fall under the Supplies classification. Contingencies & Transfers: Covers contingencies, which is a budget item covering unknown or unexpected expenses in addition to transfers, which are amounts of money that are budgeted in one fund to be transferred to another fund to cover expenditures. Page 1-2 CITY OF COLUMBIA HEIGHTS GEOGRAPHICAL LOCATION /.- HENNEPIN ANOKA ! SCOTT RAMSEY DAKOTA L .._.f Page 1-4 CITY OF COLUMBIA HEIGHTS, MINNESOTA PRINCIPAL CITY OFFICIALS DECEMBER 2002 CITY COUNCIL GARY L. PETERSON, MAYOR Term expires 01/06/2003 BRUCE NAWROCKI, COUNCIL MEMBER Term expires 01-03-2005 JULIENNE WYCKOFF, COUNCIL MEMBER Term expires 01-06-2003 MARLAINE SZUREK, COUNCIL MEMBER Term expires 01-06-2003 ROBERT A. WILLIAMS, COUNCIL MEMBER Term expires 01-03-2005 Employee Walter Fehst M. Rebecca Loader William Elrite Linda Magee Charles Thompson Thomas Johnson Robert Streetar Keith Windschitl Kevin Hansen CITY MANAGERIAL STAFF Position City Manager Library Director Finance DirectodCity Clerk Assistant to the City Manager Fire Chief Police Chief Community Development Director Recreation Director City Engineer/Public Works Director Date Appointed July 8, 1996 July 31, 1978 September 28, 1981 October 18, 1982 November 9, 1999 October 23, 1995 May 28, 2002 August 4, 1997 December 1, 1997 Page 1-3 CITY OF COLUMBIA HEIGHTS 2003 BUDGET MESSAGE This budget message accompanies the 2003 budget document prepared for the Truth in Taxation meetings which is distributed to the City Council and available to the public. The purpose of this document is to touch on the highlights of the 2003 budget overall as well as each functional area of the City. Budget Format Several years ago the budget format was revised in an attempt to provide more useful information to the City Council and the public in a summarized, user-friendly format. Under the new format the budget was broken down into ten functional areas and is prepared with a summary for each of these functional areas along with a detailed budget workbook for the City Council to utilize during their budget review. The summary budget book is then again summarized in a public document that is used for the City's public budget adoption meeting and for any required Truth in Taxation hearings. The budget message follows the format of the overall budget and provides a narrative section summarizing each of the functional areas along with overall summary information on the budget document, total budget, property taxes, and other revenue sources. Budget Overview Budget Highlights To fully understand the 2003 budget highlights we must first reflect on the significant happenings in the 2002 budget. As is reflected in the budget, the City Manager's overall proposed budget for tax-supported funds was down for 2002 from 2001. For 2001 the total General Fund, Library Fund and EDA budgets equaled $8,674,001. For 2002 the City Manager's proposed budget was $8,660,490. The principal reason for the reduction in the budget was the new state legislation that reduced state aid to the city by $800,566. It was the state legislature's recommendation that this aid reduction be passed on to residents in the form of a property tax levy. With these changes and reductions in state aid together with inflation and the additional financial needs of the City, it was necessary to take a hard look at all departmental budgets and make some significant reductions. These budget reductions included the elimination of four positions from the City payroll (one policeman and one community service officer from the Police Department, and one assessment clerk and one secretary from the City Manager's office). Cutbacks were also made to capital equipment purchases. After a vital attempt to hold the line on the 2002 budget, it was difficult to make further cuts in the 2003 budget. However, staff put forth every effort to keep expenses to a minimum with the only significant increases being for personal cost of living and pay scale increases. These efforts resulted in a City Manager proposed budget that utilizes $384,733 in fund balance but also reflects a reduction of $6,146 in the property tax levy. Page 1-5 Increase/Decrease 2001 Budget 2002 Budget from 2001 Police 2,417,842 2,499,952 82,110 Streets 642,019 681,712 39,693 Elections 6,823 40,548 33,725 Administration & General 189,556 206,434 16,878 General Government Building 130,000 142,216 12,216 City Manager 391,945 403,841 11,896 Parks 644,403 654,215 9,812 Senior Citizens 72,121 76,238 4,117 Street Lighting 124,989 128,088 3,099 Civil Defense 32,352 33,836 1,484 Trips & Outings 37,530 38,603 1,073 Weed Control 14,953 15,959 1,006 Increase/Decrease 2002 Budget 2003 Budget from 2002 Police 2,499,952 2,786,587 286,635 Pa rks 654,215 751,437 97,222 Transfers 400,000 480,000 80,000 Fire 843,223 916,572 73,349 Library 609,402 676,456 67,054 Civil Defense 33,836 84,973 51,137 Finance 606,272 643,973 37,701 Administration & General 206,434 224,417 17,983 Recognition/Special Events 52,100 71,368 19,268 General Government Building 142,216 158,546 16,330 Murzyn Hall 235,172 249,022 13,850 Streets 681,712 695,369 13,657 As mentioned above, the state legislature significantly reduced state aid to the City in 2002. The following chart reflects what the City received in state aid for the years 2001 through 2003. As you can see, there was an $800,566 reduction in 2002. In 2003 aid increased by $62,579, which is still $737,987 less than the City received in 2001. 2001 Budget 2002 Budget 2003 Budget HACA 1,004,368 0 0 LGA 2,385,618 2,589,420 2,651,999 Total 3,389,986 2,589,420 2,651,999 Change from Prior Year 60,835 (800,566) 62,579 Page 1-6 As was recommended by the state legislature, the 2002 aid reduction was passed on to residents in the form of a property tax levy increase. It should be noted that although the city and county had property tax levy increases as a result of state legislation, there was a significant offset to this in the fact that the state drastically increased aid to school districts and the levy reduction by school districts was greater than the levy increase from the city and county. The net result, as projected by the state, was that homes saw a total property tax levy reduction. The following chart shows the breakdown of the City's levy for the years 2000 through 2002 and the proposed levy for 2003. As the chart reflects, the City's levy increase for the year 2000 was very minimal. To finance expenses in this year the City relied heavily on reserves that were accumulated in the City's General Fund balance. The levy for 2002 was increased to cover expenses and actually resulted in a General Fund Balance increase of $274,601. For 2003 the levy has decreased resulting in the use of $384,733 in General Fund reserves. PR¢)PERTY TAXES, 2000 - 2003 Proposed Property Taxes 2000 2001 2002 2003 Adopted Adopted Adopted Proposed Library 500,244 547,767 591,588 433,585 EDA 119,296 119,295 137,015 140,569 General Fund 2,676,416 2,958,490 4,095,527 4,243,830 Total Levy 3,295,956 3,625,552 4,824,130 4,817,984 Levy Increase from Prior Year57,331 329,596 1,198,578 (6,146) The next major factor in the property tax formula is the state legislature's restructuring of class rate percentages for real property taxes payable in 1997 through 2003. The class rate changes made during this period of time will affect property taxes in all future years. A major change was a significant shift in the tax capacity value from commercial industrial and residential non- homestead to residential homestead property. As you can see from the following table, for residential homestead property there is no change in the class rate for the first $72,000 of value. There was a slight decrease in class rate for higher priced homes. However, there was a significant decrease in class rate for commercial industrial property and residential non- homesteaded property. The net result of this is that although there was a small reduction on residential property, there was a far greater reduction on non-residential property that, in effect, shifts a significant amount of the property tax payment to residential homestead property from other properties. Page 1-7 CLASS RATE PERCENTAGES BY REAL PROPERTY TYPE TAXES PAYABLE 1998, 1999, 2000, 2001, 2002 and 2003 Real Property Payable Payable Payable i Payable Payable Payable Description 1997 1998 1999 2000 and 2001 2002 2003 Class Class Class Class Rate Class Class Rate Rate Rate Rate Rate Residential homestead First $72,000 1.00% Over $72,000 2.00% First $75,000 1.00% 1.00% Over $75,000 1.85% 1.70% First $76,000 1.00% 1.00% $76,000 - $500,000 1.65% 1.00% 1.00% Over $500,000 1.25% 1.25% Commercial-Industrial and public utility First $100,000 Over $100,000 First $150,000 2.70% 2.45% 2.40% 1.50% 1.50% Over $150,000 4.00% 3.50% 3.40% 2.00% 2.00% Residential non-homestead, 1 unit First $72,000 2.30% Over $72,000 2.30% First $75,000 1.90% 1.25% Over $75,000 2.10% 1.70% First $76,000 1.20% 1.00% $76,000 - $500,000 1.65% 1.00% 1.00% Over $500,000 1.25% 1.25% Residential non-homestead, 2-3 units and undeveloped land 2.30% 2.10% 1.70% 1.65% 1.50% 1.25% Residential non-homestead 4 or more units 3.40% 2.90% 2.50% 2.40% 1.80% 1.50% Low Income 1.00% 0.90% 1.00% Economic Environment As indicated in the Moody's Municipal Credit Report for the City of Columbia Heights, our finances remain satisfactory with reasonable General Fund reserves. As a result, the City has maintained an A1 bond rating. Our revenue structure is somewhat vulnerable to economic pressure since approximately 30% of our General Fund revenue base comes from state aid and 50% of our General Fund revenue base is from local property taxes. As these aids and the City's property tax revenue are received in the last six months of the year, the City has been maintaining a cash flow fund balance equal to 40% of the General Fund operating budget. Subsequently, although it may appear that we have a significant fund balance reserve, it is actually dedicated to cash flow purposes. The City's primary source for increased revenue is through property tax levies. Over the past several years, the City Council has maintained a very conservative profile in increasing taxes by minimal percentages. To maintain the quality of services provided to the residents of Columbia Page 1-8 Heights, it may be necessary to develop a policy of a slightly higher property tax increase. However, due to state imposed levy limits for the years 1998 through 2000, the City was restricted from implementing minimal property tax increases. These levy limits were removed for the year 2001 but are back in place for the years 2002 and 2003. As a result of this legislative restriction, the City was forced to look at severe budget cuts and a reduction of services in the 2002 budget preparation process. For 2003 the City has looked at using approximately $384,733 in Fund Balance reserves to avoid further cuts to services and to also afford residents a small reduction ($6,146) in the property tax levy. At the present time it is anticipated that the property tax legislation passed in the 2001 legislative session will only woreen the future property tax burden on cities. As part of the City's property tax revenue, the City does receive an area wide fiscal disparities tax distribution from commercial property in other communities. The basis of this area-wide fiscal disparities tax distribution is to collect property taxes on commercial property throughout the metropolitan area and then redistribute this area-wide property tax to communities such as Columbia Heights that have a limited commercial property tax base. Under the fiscal disparities area wide tax system, the City of Columbia Heights benefits significantly. It is projected that the City will receive approximately $1,000,000 in property taxes from the tax on commercial property in other communities. As part of the recent legislation, the City may see a reduction in this area wide tax revenue in future years. This would result in the residents of Columbia Heights picking up an even larger portion of the property taxes. Page 1-9 Significant Highlights on Expenditures by Functional Area Administration The Administration function includes Mayor, City Council, City Manager, Assessing, and the Legal budgets. The total adopted 2003 budget for this functional area is $921,292. This is down $25,421 from the adopted 2002 budget of $946,713. The most significant areas of change in the budget are in personnel services and liability insurance coverage. The Mayor/Council budget increased by $3,101 due to wage and benefit adjustments for 2003. In addition to this, insurance and bonding costs increased by $6,267. These increases were offset by a $4,000 decrease in contingencies. This combined with other smaller adjustments to the budget resulted in a net increase of $3,772 to the Mayor/Council budget. The City Manager budget also saw an increase of $8,892 for wage and fringe adjustments. This increase also included $5,410 for an intern position to offset the loss of the part-time clerk typist position that was ADMINISTRATION EXPENDITURE SUMMARY laPemonal Selvices~1 Supplies . Other Sewices & Charges IBCapital Outlay · Contingencies & Transfels moved to Community Development. The Assessing Department budget decreased by $40,620 from 2002 to 2003. This is primarily due to the retirement of the Accounting Clerk II in Assessing and the City contracting with Anoka County to replace some of these services and spreading the remaining duties of the special assessment clerk to the Finance and Engineering departments. The Legal Department budget increased by $2,562 based on the current contract and past expenditure history. The net result of all this was a total functional area decrease of $25,421. Community Development This functional area covers all services previously provided by the Housing & Redevelopment Authority in addition to expanded services. The specific departments covered by this functional area are Building Inspections, Administration, Community Development Block Grant, Parkview Villa, Economic Development Authority, Housing Redevelopment Authority, multi-use redevelopment, and some miscellaneous housing programs. This functional area of the City was created in 1996 with the establishment of the EDA and the transfer of the previous HRA staff to the EDA as a City department. In recent years this budget has seen several changes and modifications with the increases and decreases to the Community Development Block Grant programs. In mid-2002 a new director was hired for the Community COMMUNITY DEVELOPMENT EXPENDITURE SUMMARY [] Personal Services [] Supplies []Other Services and Charges · Capital Outlay mContingencies & Transfers Development Department. Under his guidance, the primary objectives for 2002 and 2003 are the redevelopment of the City's industrial area and the development of a specific budget and funding sources to cover this redevelopment project. Page 1-10 Finance Department This functional area covers Elections, Finance, Information Systems, and Utility Billing Administration for the water, sanitary sewer, storm sewer, and refuse departments. The total budget for 2003 is $643,973, which is up $37,701 from the 2002 budget of $606,272. The most significant change in this budget is in the area of personnel. Due to cost of living and progression through the pay scale, personnel costs are up $20,837. The other significant cost item in this department is capital outlay at $10,000. This capital outlay covers two items, the first item being a new mailing machine. The current mailing machine is over 10 years old and has broken down repeatedly. During the year 2002 the Finance Department underwent considerable restructuring in preparation for the new financial reporting and accounting standards set by the Governmental Accounting Standards Board. This restructuring has been very successful and FINANCE EXPENDITURE SUMMARY I I I ............. I I I - I I I - · Personal Se~ces El Supplies ElOther Services and Charges ·Capital Outlay · Contingencies & Transfers made the department much more efficient. With the City holding even year elections, the need for an odd year election budget has been eliminated. For 2003 this results in a savings to the City of approximately $34,000 in cost and a considerable savings in staff time. The IS Department budget remains status quo with the IS Department's primary functions being to maintain the City's network of computers, software, and computer training along with the maintenance of the City's Web site and Internet connections. During 2002 the City purchased the CityView program that is centralized, database software. The primary goal of this program is to create a central property database that will link the assessing software, building inspections, and Fire Department programs. The first phases of this program will be brought on-line in 2003. With this and the elimination of the special assessment billing clerk position, it is anticipated that the IS staff will spend a significant amount of time in 2003 enhancing and fully implementing the CityView software. Fire This functional area is comprised of the Fire and Civil Defense departments. The Fire Department budget has increased by $73,349 for 2003. The primary increase is in the area of personnel for cost of living and pay scale increases under the pay plan. The other large cost factor in personnel is the projected increase for overtime. The overtime budget for 2002 was $28,200. This has been increased to $43,000 in 2003, which falls more in line with the actual overtime cost of $55,800 in 2001. Overtime is a fluctuating cost for the Fire Department due to the fact that it cannot be controlled, it is determined by the number of fire and other emergency callbacks of staff. Another uncontrolled factor in this department is insurance costs, which have literally doubled since 2001 with the current FIRE EXPENDITURE SUMMARY 1,200,00( ~ ~' 1,000,00( ~ ~ 800,00( 600,00( 400,00( ( ;III I I I Actual Actual Adopted Proposed 2000 2001 2002 2003 · Personal Services · Supplies · Other Services & Charges ·Capital Outlay · Contingencies & Transfers budget of $21,633 for liability and property coverage. The last item is a slight increase for computer equipment and an additional software license for the CityView program. In 2003 a major objective is to convert the current Firehouse software to CityView software to track fire calls and other related Fire Department information. The other function under the functional area of Fire is the Civil Defense Department. For 2003 the most significant item is the replacement of the City Hall generator. The cost of this is estimated at approximately $50,000. The current Page 1-11 generator in City Hall is an early 1960's vintage that is no longer functional or safe to operate. This generator maintains primary services to the Fire and Police departments, as well as other areas of City Hall in the case of a disaster or emergency and could prove to be an essential item in continued emergency public safety operations. Due to budget restraints in prior years the generator replacement has repeatedly been removed from the Civil Defense budget. It is the goal to accomplish the generator replacement in 2003. General Government This functional area as a grouping was created new for the 1998 budget process. It is a collection of all the departmental areas that are not specifically assigned to one division head. This functional area includes the following departments: General Government Buildings, Recognition/Special Events, Contingencies and Transfers, Cable Television, Refuse and Hazardous Waste funds. For 2003 one of the items to note is under the Recognition/Special Events budget. This budget funds the City float and royalty events. For approximately 30 years the City's float has used a secondhand, homemade trailer. Also, there have been frequent problems with having a tow vehicle available to pull the float. For the 2003 budget, $18,000 has been included to purchase a new, heavy-duty, lightweight trailer for the float and/or acquire a used vehicle to be dedicated primarily to towing the float. The next area to GENERAL GOVERNMENT EXPENDITURE SUMMARY Actual 2000 Actual 2001 Adopted Proposed 2002 2003 :· Personal Services [] Supplies · Other Services & Charges I~Capital Outlay · Contingencies & Transfers note is in this functional area is the Cable Television fund. The major goal for 2003 is to purchase new equipment to replace existing equipment as needed to enhance in-house and public presentation and communications over the City's cable channel. The final item is related to General Government Buildings. The budget for this department in 2002 included $30,000 to improve and enhance security at City Hall. Due to a number of reasons, it does not appear that this objective will be accomplished in 2002. Subsequently, this is an item that will be revisited in 2003, as overall security for City Hall employees, residents and visitors is a major concern to be dealt with as a high priority. Library The City's library is located at 820 40th Avenue. The library's main goal is to provide free access to informational and recreational materials for patrons in a pleasant environment conducive to the acquisition of knowledge. A variety of library- related programs (e.g. storytimes, reading clubs, filmtimes, homebound delivery, etc.) are offered for patrons of all ages from preschool through senior citizen. As a city-supported library, Columbia Heights participates in the MELSA regional system through a contract with the Anoka County library system, State-wide Borrowers Compact, and METRONET. This enables Columbia Heights patrons to gain access to special services and scholarly materials available to other participating libraries. For 2003, the adopted library budget is up from $609,402 to $679,700, an increase of $70,298. Some of the main highlights in the budget are $1,500 to replace one Page 1-12 LIBRARY EXPENDITURE SUMMARY 600,00( I I ,oo.o .- I ! I Actual 2000 Actual 2001 Niopted Proposed 2002 2003 · Personal Services I~ Supplies []Other Service~ &Charges []Capital Outlay · Contingencies & Transfers staff PC, creating a new line item for DVD's to accommodate the new technology, and general cost of living increases for items such as telephone, utilities, and insurance. Capital outlay items include the replacement of the public use copier, the departmental copier, the carpet tile in the main floor entry, the ballast in the East Room, the re-sensitizing unit for the security system in the Children's Department, and additional lighting in the Adult Reading Room. Liquor The liquor function is comprised of three liquor stores, Top Valu I, Top Valu II, and Heights Liquor, along with a capital equipment replacement fund for each of the three stores. Top Valu I is located at 4340 Central Avenue. This store opened in November of 1984 and was the City's first endeavor into a large volume discount liquor operation. Since it's opening it has been very successful. The City's second endeavor along this line was Top Valu II at 2241 37th Avenue. This store follows the same concept as Top Valu I and opened in April of 1994. As this store is located in a lower traffic area, its growth has been slower but very steady. Each year it shows a progressive increase in sales and profitability. Heights Liquor is the third store and is located at 5225 University Avenue. This store was opened in 1964 and has remained a very small, traditional municipal liquor operation. It does not operate on a high volume discount basis. Markups LIQUOR EXPENDITURE SUMMARY Actual 2000 Actual 2001 AdOpted Proposed 2002 2003 · Personal Services ~ Supplies lB Other Services & Charges · Capital Outlay · Contingencies & Transfers are higher at this store, along with profitability, which is due primarily to taking advantage of high volume purchasing discounts based on the volume purchased at Top Yalu and the lower overhead expenses of a city-owned operation. For several years, an important discussion item regarding the liquor operation has been building a new, larger, state of the art, liquor store on University Avenue. The current store is very small and has seen significant deterioration over the years. Its size is inadequate to handle the high volume of customers and traffic. Building a new store on University Avenue could be extremely profitable to the City as we, once again, could compete with the new liquor store in Fridley and other more modern operations. Along this line, another major concern is the store we are renting on Central Avenue. Here the City spends approximately $150,000 each year on rent and CAM expenses. These unnecessary expenses could be eliminated if the City owned its liquor store on Central Avenue, which would make the operation more profitable. Currently the profits generated from the liquor operation are equivalent to a 16% property tax reduction. With newer, more cost-effective, City-owned stores on University and Central Avenues, the profitability could be increased with the net income being utilized to further offset property tax levies. Subsequently, acquiring a building on Central Avenue and constructing a building on University Avenue are major priorities for 2003. Page 1-13 Police This functional area is comprised of the Police Department, Animal Control, DARE, and Capital Equipment Replacement budgets. The most significant item in this area is personnel costs. Over the past several years departmental staffing was increased from 22 sworn officers to 26 with the addition of three officers by federal grants, and one additional officer over and above the grant requirements. In 1999 all grant funding and the requirement to maintain this staffing level ended. The City Council has annually reviewed the costs of maintaining this higher staffing level and in the 2002 budget decided to cut back by one officer to a staffing level of 25 sworn officers. This staffing level was again reviewed for the 2003 budget and the decision was made to maintain the staff level at 25 sworn officers. The adopted Police Department budget for 2003 is $2,927,023, which is up $286,996 from 2002. The major increase is in the personnel category, which is up $260,248 and is for cost of living increases and POLICE EXPENDITURE SUMMARY Actual 2000 ACtL~ 2001 Adopted Proposed 2002 2003 · Personal Services ~ Supplies · Other Services and Cha[ges ·Capital Outlay · Contingencies & Transfers employees in the department progressing through the pay scale. Another significant item is the capital equipment budget. The adopted 2003 capital equipment budget is $115,461. This includes two full-size and one town-size vehicle for $84,500. Also included in the capital equipment budget is the final payment for the Visions Records Management system in the amount of $25,000. Public Works This functional area is comprised of several departments crossing several funds. One of the significant advantages of the functional area budget format adopted in 1998 is that it shows the entire Public Works function in one area. Areas covered are engineering, streets, weed control, parks, tree programs, water utility, sanitary sewer utility, storm sewer utility, garage, and capital equipment replacement funds for the Public Works operation. For 2003 the total Public Works budget is $7,023,605, which is up $962,558 from 2002. Here the most significant budget item is personnel costs. The 2003 Public Works personnel budget is $2,001,610, which is up $110,661 from 2002 and is due to cost of living pay increases and employees progressing through the pay scale. One notable highlight of the 2003 Public Works budget is that previously there were three departments dedicated to tree trimming, Dutch Elm sanitation and Dutch Elm replacement. PUBLIC WORKS EXPENDITURE SUMMARY · Contingencies & Transfers · Capital Outlay · Other Services and Charges [] Supplies · Personal Services For the 2003 budget all of these departments have been combined into one new Tree Care and Maintenance Department. This will allow the Public Works Department more flexibility in utilizing dollars dedicated to tree maintenance throughout the city. In the Street Department major items are the capital equipment replacement of the Ford 350 4x4 1-ton dump truck at $50,000 and the replacement of the trailer for the small roller at $4,500. In Parks the budget includes the replacement of the Dodge 250 3/4 -ton pickup at a cost of $38,000. In the Water and Sewer funds a major concern is utility rates. The City has put forth every effort over the years to maintain Iow rates. This has been done even Page 1-14 though our costs to the City of Minneapolis for the purchase of water have increased 6-7% every year. Going into 2003, a consulting firm will be hired to perform a professional, long-term rate study for the City. This study is designed to establish a long-range plan for rate increases to cover operating costs and capital equipment replacement. One of the significant long-term cost effects to water will be the new filtration system that Minneapolis is installing. This will provide the City of Columbia Heights with a purer, better source of water but will greatly increase the cost for the water we purchase from them. In the General Garage fund there is minimal change from 2002. The major goal here is to continue funding the Capital Outlay fund for future building improvements to the Municipal Service Center building. In summary, several other areas of the Public Works budget saw changes that are presented in more detail in the Public Works budget document. Recreation Recreation is comprised of several departments including administration, youth athletics, youth enrichment, adult athletics, traveling teams, trips and outings, senior citizens, CHASE, and Mur-zyn Hall management. Over the years the recreation program has seen steady growth in their budget. One of the most notable areas is the Senior Citizen program. Over the years this program has continued to grow in popularity and success. While several senior programs in other communities are stagnant, through the excellent management of our Senior Coordinator, Karen Moeller, the program in Columbia Heights has grown consistently and is well received by all seniors. Other items of notable mention in the Recreation budget are that the administrative component has increased by $17,983 primarily due to cost of living increases and progression of personnel through the pay plan. The Youth Athletics, Adult Athletics, Youth Enrichment and RECREATION EXPENDITURE SUMMARY .o.~-' I I ...... I ...... _ ~.ooo-' I I I ~.~'" I I I - ~.ooo,- I I I - ~o,~ ~ I I I o ~ ............... ~ ................ ,~. ............... ~ ............. ~ IContingencies & Transfers m Capital Outlay ~Other Services and Charges ~Supplies I Personal Services Traveling Athletics are relatively the same for 2003 as 2002. The Trips and Outings program is a subcomponent of the Senior Citizen Department. This program includes one day and extended trips for seniors. These are advertised through quarterly trip flyers mailed to participants. This continues to be one of the most popular offerings and is a self-sustaining program as the fees charged cover the operating costs. Murzyn Hall maintenance is another significant item in the recreation program. Murzyn Hall is utilized approximately 2,500 hours for classes and activities, 1,500 hours for weddings, and 1,000 hours for meetings. Approximately 15% of the users are charged a fee while the remaining 85% are fee-waived organizations. JPM operates seven days a week and runs nearly full capacity throughout the year. The cost of operating and maintaining Murzyn Hall is $249,022 for 2003. Through its operation and fees charged, it will generate revenue of $71,500 leaving expense of $177,522 to be covered by property taxes and local government aid. With increasingly tighter budgets and reductions in state aid, fees for Murzyn Hall usage should be increased to more adequately cover the operating expenses. Conclusion The above narrative should provide an overview of the most salient changes and assumptions included in the budget. As much as possible, this is a hold-the-line budget. The property tax format in the state saw significant changes in 2002 and prior years with state legislation shifting local government aid from cities to schools. This resulted in a significant increase in the City Page 1-15 portion of the property tax bill. However, it also resulted in a significant decrease in the school property tax levy, which overall for 2002 resulted in reduced property taxes. On a preliminary basis, we anticipate this scenario to continue for 2003, at least at a City property tax level. With the reduction in the City property tax levy for 2003 from 2002 the average home in Columbia Heights should see a reduction in city property taxes. However, the City still receives 32% of our General Fund budget from state aids. With the significant state deficit, it can be anticipated that the state will cut back on aid to the city and that in future years we will look to cities to make up this aid cutback through increased property taxes. The City, for several years, has been at a hold-the-line budgeting concept, and each year has looked at City staffing and wherever feasible reduced staff and services. Because of this ongoing process of holding back on expenses, it is virtually impossible to make further reductions. Subsequently, the only alternative may be to pass the state aid cuts on to residents in the form of property taxes to cover basic services and inflation. The budget process is a major undertaking by City staff and the City Council that requires a great deal of work performed by all involved to bring the process to a successful conclusion. I extend my appreciation in this endeavor to all department directors and their staff, and a special thanks to Barb Kelzenberg and Sue Schmidtbauer for their time in compiling the budget and their extensive efforts to ensure the accuracy of the entire document. This is a very trying and exhausting endeavor, and their extensive efforts are greatly appreciated. Page 1-16 Changes in Tax Levy 2001 - 2003 4,500,000 4,000,000 3,500,000 3,000,000 , 2,000,000 t,500,000 1,000,000 500,000 · o_. ~'~_:~:~ ~....:,-'1 2001 2002 2003 gl Gonoral Fund 2,@58,400 4,0~5,527 4,243,830 ~ Library Fund 547,767 591,588 433,585 m EDA Fund 119,295 137,015 140,569 Page 2-1 CITY OF COLUMBIA HEIGHTS TAX LEVIES PAYABLE 2000-2003 2000 2001 2002 2003 Amount Actual Adopted Adopted Adopted of Chan ,ge General Fund 2,676,416 2,958,490 4,095,527 4,243,830 148,303 Library 500,244 547,767 591,588 433,585 (158,003) EDA 119,296 119,295 137,015 140,569 3,554 Total Levy 3,295,956 3,625,552 4,824,130 4,8~7,984 (6,146) MARKET VALUE (PAYABLE 2002) MARKET VALUE (PAYABLE 2003) 2002 Taxes 2003 Proposed Taxes Amount of Increase/Decrease 51,4OO 56,500 County School 128 174 194 130 160 137 2 (14)1 (57) Other 16 17 1 Total 512 444 (68) Page 2-2 WHERE YOUR PROPERTY TAXES GO Payable 2002 Miscellaneous County 27% 5% School 30% inn, lB .~~ City 38% WHERE YOUR PROPERTY TAXES GO Payable 2003 Miscellaneous 7% County 32% School 19% City Page 2-3 AL L B U DG ETARY F U N DS Revenues for 2000 - 2003 7,000,000 !::12000 IX12001 k'S12002 12] 2003 6,000,000 - 5,000,000 - _= : 4,000,000 --,~ _ · :X -~ · ,i- i =Xx '-× -. -× ~ · :× =X . X · -× - =X · _X . = =X · =X . =~ - =X · _:. :~:.... _:~- -. 3,000,000 ~_~ · :x - . :X · :x ' :X -~ · :x· =× - ~×~ · -~< · :x · :x ' ~ ' : ' :x · -x ' ~ ' _: ' = · :x : 2,000,000 ?-xx · :x · :x · :~ · : · _-× · -x ·_ : · :x ' '-X - __ -X ' __ -~ ' - -X ' --X ' :X ' __-:~ ' _= . =× · =xx : :~_ _~. - ' =x ' ~ . :X ~ . =× , -~~_ :× · :× ~.' :× ,~.,. -~ -x' --x -- --x ~,ooo,ooo --_:×~ ~~,~,, ,, :× :× .. _-~ :× ~,,. :× : × ~!'. :x~×~ :× · :,<××,," . "~X :X ~ :× · _ :x =x :× ,~ ~ :,~ ' I~ :'~ ~,"' :× "' :×,' ~ :,< ,,- :× ~,, x<"' 0,,~~ ,,o Page 2-4 ALL BUDGETARY FUN DS 14,000,000 Expenditures for 2000 - 2003 13,000,000 12,000,000 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 2000 iX12001 ~ 2002 ~ 2003 3,000,000 2,000,000 / -~t'-~ J !~" ~.~ 1,000,000 ~=>~'m =~ ~~~-x~. ~.:~'~-~ ~'~ ~'~-.~ 0 ~~' ~::~ .... ~ ~ Page 2-5 CITY OF COLUMBIA HEIGHTS SUMMARY OF PERSONNEL BY DEPARTMENT BUDGETED FULL-TIME PERMANENT EMPLOYEES Department 2001 2002 2003 Adopted Adopted Adopted Administration 6 6 5 Community Development 7 6 5 Finance 9 7 8 Fire 9 8 8 Information Systems 2 2 2 Library 5 5 5 Liquor 8 8 8 Police 34 35 34 Public Works 31 32 32 Recreation 6 6 6 Total 117 115 113 Page 2-6 CITY OF COLUMBIA HEIGHTS SUMMARY OF PERSONNEL BY DEPARTMENT BUDGETED FULL-TIME PERMANENT EMPLOYEES 4O i::t 2001 ffi 2002 Et 2003 30 l---~ l-~ 25 l"-:i :~0 '-' , , ! I I II I l i ~ I ~ _- ~- =~ -- ~ ~ - I I I ' I .................. I I I t ~ .o~ · ~oo Page 2-7 RESOLUTION 2002-70 RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2003, SETTING THE CITY LEVY, APPROVING THE HRA LEVY, AND APPROVING A TAX RATE IHCREASE FOR PROPERTY TAXES PAYABLE IN 2003 o NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. Section A. The budget for the City of Columbia Heights for the year 2003 is hereby approved and adopted with appropriations for each of the funds listed below. Expe,nse General Fund 8,899,512 Community Development Fund 363,003 Economic Development Fund 140,569 Parkview Villa North 360,507 Parkview Villa South 213,764 Rental Housing 17,309 HRA Administration 111,648 State Aid 171,235 Cable Television 166,974 Library 679,700 DARE Project 8,825 Infrastructure 155,120 Capital Improvement 275,992 Capital Equipment Replacement Funds 1,037,558 Central Garage Fund 497,330 Liquor 13,301,048 Water Utility Fund 1,667,231 Sewer Utility Fund 1,319,470 Refuse Fund 1,537,520 Storm Sewer Fund 193,272 Data Processing 274,562 Debt Service Fund 2,412,822 Total Expense Including Interfund Transfers 33,804,97'1 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2003: Revenue General Fund ' '81899'~'J2 Community Development Fund 363,003 Economic Development Fund 140,569 Parkview Villa North 360,507 Parkview Villa South 213,764 Rental Housing 17,309 HRA Administration 111,648 State Aid 171,235 Cable Television 166,974 Library 679,700 DARE Project 8,825 Infrastructure 155,120 Capital Improvement 275,992 Capital Equipment Replacement Funds 1,037,558 Central Garage Fund 497,330 Liquor 13,301,048 Water Utility Fund 1,667,231 Sewer Utility Fund 1,319,470 Refuse Fund 1,537,520 Storm Sewer Fund 193,272 Data Processing 274,562 Debt Service Fund 2,412,822 Total Revenue Including Interfund Transfers 33,804,971 Page 2-8 RESOLUTION 2002-70 RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2003, SETTING THE CITY LEVY, APPROVING THE HRA LEVY', AND APPROVING A TAX RATE INCREASE FOR PROPERTY TAXES PAYABLE IN 2003 Section C. The following sums of money are levied for the current year, collectable in 2003, upon the taxable property in said City of Columbia Heights, for the following purposes: General Levy Estimated Area-Wide Total Levy EsUmated General 3,313,830 930,000 4,243,830 Estimated Library Levy 433,585 433,585 Estimated EDA Fund Levy 140,569 140,569 ...... Total Levy 3,887,984 930,000 4,817,984 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2003 in the amount of $111,648. BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the year 2003 that is higher than the tax rate calculated pursuant to Minnesota Statutes '275.078 for the city for taxes levied in 2002, collectable in 2003. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this 16th day of December 2002. Offered By: Szurek Seconded By: Williams Roll Call: Ayes: Peterson, Szurek, Wyckoff, Williams Nays: Nawrocki Patricia Muscovitz, Deputy City Clerk ,_. ayo Gary L ~erson Page 2-9 2003 ALL BUDGETARY FUN DS EXPENDITURES BY FUNCTIONAL AREA Administration $921,292 Recreation $680,519 Public Works $7,023,605 ,,dllllll~' Police $2,927,023 Liquor $1,169,547 Debt Service $2 2,822 Library $679,700 Community Development $1,206,800 Finance ~~- $1,204,437 Fire $1,187,958 General Government $2,464,408 Page 3-1 2003 REVENUE BY SOURCE ALL FUNDS Allocations $80,000 Net Sales - Liquor $1,694,714 Transfers In & Non Taxes Rev Receipts $4,817,984 $3,108,161 ! i :: i :: i :: i :: i :: ..' :~,. Debt Service Funds i!:!:!:!:!:!:!~ and HRA ~' ~ $1,099,083 _ -- _ -- -. llllll ~ i . ' ....... , Licenses & Permits $305,320 Sales & Related Charges $4, t91,669 Inter-governmental $3,391,564 Miscellaneous $1,380,395 Fines & Forfeits $105,000 Charges for Services $454,400 Page 3-2 SOURCES OF GENERAL FUND, LIBRARY FUND AND EDA REVENUE 2003 BU DG ET Other _ \ Transfers $619,820,.~ $485,888 Charge Services~ ~"~-"-~.,~:::,~-~.,, ~ :::::::::::::::::::::::::::::::::::::: $454,400 /~ fiiiii::i::ililili::~ ~_ Taxes Inter- / ~ ~ $4,817,984 governmental $2,927,982 Page 3-3 2003 GENERAL FUND AND LIBRARY FUND EXPENDITURES Expenditures by Classification Other Services & Charges 19.4% Supplies 5.8% Capital Outlay 1.8% Contingencies & Transfers 6.0% Personal Service 67.0% Page 3-4 CO LA3 ADMINISTRATION City of Columbia Heights Citizens City Council Charter Commission Economic Development Authority Human Services Commission Library Board Merit Commission Park & Recreation Commission Planning & Zoning Commission Police & Fire Civil Service Commission Telecommunications Commission Traffic Commission Legal Deputy City Clerk/ Council Secretary Police City Manager Administrative Secretary Assistant to the City Manager / Human Resources Director Administrative Clerk Typist (PT) Special Projects Coordinator Fire LibraryI Public Works Recreation Page 3-6 Finance Communit) Developmer AD M IN I STRATI O N EXP E N D IT U RE S U M MARY 800,000 600,000 400,000- 200,000 - I i ; Actual 2000 Actual 2001 Adopted Adopted 2002 2003 Personal Services Other Services & Charges ID Contingencies & Transfers BSupplies Capital Outlay Page 3-7 City of Columbia Heights, Minnesota Budget 2003 Administration Revenue 31010 31O14 334O1 334O5 33406 34107 35101 36210 39207 39210 39212 39214 39215 39216 39217 39218 Revenue Current Ad Valorem Area-Wide Taxes Local Government Aid PERA Increase Aid Existing Low Income Housing Aid Special Assessment Searches Court Fines Interest on Investments Administration Overhead-Comm. Dev. Administration Overhead-Library Administration Overhead-Cable TV Administration Overhead-Liquor Fund Administration Overhead-Water Fund Administration Overhead-Sewer Fund Administration Overhead-Refuse Fund Administration Overhead-Recycling Total Revenue Mayor-Council City Manager 101 101 95,351 122,754 26,758 34,450 71,250 91,727 601 774 617 793 0 0 0 0 5,755 7,409 0 5,865 0 1,467 0 59,330 0 3,666 0 3,666 0 3,666 0 31,693 0 31,693 200,332 398,953 Assessing 101 45,548 12,783 34,O36 287 294 2OO 0 2,749 0 0 0 0 0 0 0 0 95,897 Legal Services 101 70,749 19,855 52,867 446 457 0 40,000 4,270 0 0 0 0 0 0 0 0 188,644 Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses 11,102 359,803 0 0 2,050 9,700 0 0 81,362 43,203 101,000 196,572 0 0 0 0 16,500 0 0 0 211,014 412,706 101,000 196,572 Summary Total Revenue Total Expenses Change to Fund Balance 200,332 398,953 95,897 188,644 211,014 412,706 101,000 196,572 (10,682) (13,753) (5,103) (7,9,28) Page 3-8 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 101-41110 Activity Description The City Council is the legislative branch of city government. The Council is responsible for the establishment of policies and the adoption of local ordinances and resolutions. They appoint the City Manager and members of various advisory boards and commissions. The Council consists of a Mayor who is elected for a two-year term and four Councilmembers, who are elected at large for staggered four-year terms. Objectives for 2003 1. Promote the City in a positive way. 2. Conduct goal setting retreat. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual ..Adopted Adopted of Change Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 107,707 115,780 108,001 111,102 3,101 2,000 1,805 2,350 2,0.50 (300) 80,184 69,957 76,391 81,362 4,971 0 1,565 0 0 0 8,691 703 20,500 16,500 !4,000! Budget Comments The Mayor-Council budget increased by $3,772 from 2002 to 2003. Personal Services increased by $3,101 due to wage and fringe benefit adjustments for 2003. Supplies decreased by $300 due to no monies being budgeted for minor equipment and computer equipment. Other Services and Charged increased by $4,971, primarily due to an increase of $6,267 in insurance and bonds, offset by a decrease of $198 in allocated charges for central phone system, an $800 decrease in postage, and a $298 decrease to subscriptions and memberships, based on past expenditures. Other Financing Uses decreased by $4,000, due to a $4,000 decrease to contingencies. Page 3-9 IFund: 101 Activity Description CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET Department: City Manager 101-41320 This department is responsible for the administration of all activities, functions, and programs of the City in accordance with the policies and guidelines adopted by the City Council. Duties of the department include planning, organizing, directing, and coordinating the operations of all departments, with the exception of the Police Department. This department is responsible for personnel, labor relations, and employee relations functions of the City. Objectives for 2003 1. Improve two-way communications with the public. 2. Improve human resources database structure (CityView). Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 309,412 316,213 350,911 359,803 8,892 4,462 1,695 4,250 9,700 5,450 40,954 30,356 44,680 43,203 (1,477) 257 0 4,000 0 (4,000) 0 0 0 0 0 Budget Comments The City Manager budget increased by $8,865 from 2002 to 2003. Personal Services increased by $8,892 due to wage and fringe benefit adjustments for 2003 and monies budgeted for an intern, offset by no monies budgeted for the part-time Clerk-Typist II (Administration), previously included as an interdepartmental labor service transfer from Assessing. Supplies increased by $5,450 due to an increase of $6,300 to computer equipment for one new CityView license, and annual support for the new license, and for the one-license purchased in 2002, offset by an $850 decrease to minor equipment due to no monies being budgeted. Other Services and Charges decreased by $1,477, primarily due to a $3,000 decrease to advertising employment, offset by minor increases and decreases to other line items. Capital Outlay decreased by $4,000 due to no monies budgeted. Page 3-10 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET I Fund: 101 Department: Assessing 101-41550 Activity Description The Assessing Department provides tax and homestead information, and processes homestead applications. Through a joint powers agreement with Anoka County, the County provides for the assessment of property in Columbia Heights. The City has contracted with the County for special assessment billing services beginning in 2003. Objectives for 2003 1. Research feasibility of public Web access to special assessment information. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 43,431 35,836 36,073 0 (36,073) 1,879 55 750 0 (750) 84,665 89,136 94,797 101,000 6,203 0 0 10,000 0 (10,000) 0 0 0 0 0 Budget Comments The Assessing budget decreased by $40,620 from 2002 to 2003. With the retirement of the Accounting Clerk II-Assessing in March 2002, staff recommended, and council approved, entering into a contract with Anoka County for special assessment billing services. No monies have been budgeted for Personal Services, Supplies, or Capital Outlay for 2003. Monies have been budgeted for contracted property appraising services through Anoka County ($95,000) and contracted special assessment billing services through Anoka County ($6,000) for 2003. Page 3-11 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund' 101 Activity Description Department: Le~lal serViCes 101-41610 The Legal Services Department handles all civil lawsuits and prosecution for the City. These services are currently contracted under retainer with the law firm of Barna, Guzy, and Steffen, Ltd. This department also budgets for outside labor attorney services. Objectives for 2003 1. Assess and evaluate provision of legal services. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 0 0 0 0 0 191,572 182,767 194,010 196,572 2,562 0 1,132 0 0 0 0 0 0 0 0 Budget Comments The Legal budget increased by $2,562 from 2002 to 2003. Attorney fees-civil process increased by $6,557 and Attorney fees-prosecution decreased by $4,300 based on the current contract and past expenditures. Insurance and bonds increased by $305. Page 3-12 COMMUNITY D V LOPM NT City of Columbia Heights Community Development Director Community Development Assistant Secretary Building Official Planner PT Permit/License Clerk (2) Housing Assistant PT- temporary Page 3-13 COMMUNITY DEVELOPMENT EXPENDITURE SUMMARY 2,000,000- 1,500,000 - 1,000,000 500,000 0 Actual Actual Adopted Adopted 2000 2001 2002 2003 Bi Personal Services Bi Other Services and Charges ID Contingencies & Transfers DSupplies Capital Outlay Page 3-14 Revenue 31010 Current Ad Valorem 33160 Federal Grant 33165 Federal Grant Pass Through 36210 Interest on Investments 36220 General Government Rents 36225 Non-Dwelling Rents 36290 Other Miscellaneous Revenue 39203 Transfer In-General Fund 39227 Transfer In-HRA Total Revenue City of Columbia Heights, Minnesota Budget 2003 Community Development Revenue Community Parkview Villa EDA Parkview Villa Development North South 201 203 204 213 99,082 140,569 250,000 111,648 361,648 9,000 7,000 277,560 179,820 7,800 4,500 3,600 Rental HRA Housing 235 299 18,240 111,648 390,142 140,569 198,220 18,240 111,64~ Expenses Personal Services 279,887 16,251 72,999 12,388 0 0 Supplies 16,525 22,054 2,770 9,328 2,465 0 Other Services and Charges 49,765 304,391 53,346 168,275 10,844 0 Capital Outlay 600 6,357 0 15, Contingencies & Transfers 16,226 11,454 11,454 8,590 0 111,648 Total Expenses 363,003 360,507 ' 140,569 213,764 17,309 111,64~ Summary Total Revenue 361,648 390,142 140,569 198,220 18,240 111,648 Total Expenses 363,003 360,507 140,569 213,764 17,309 111,648 Change to Fund Balance (1,355) 29,635 0 (15,544) 931 0 Page 3-15 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO3 BUDGET Fund: 201 ! Department: Protective Services 201-42400I Activity Description Protective Inspection services are provided to protect and promote the public's health, safety and general welfare. These services include building inspections, planning and zoning, and lbusiness licensing and permitting. Objectives for 2003 1. Tailor the City View program to licensing and permitting needs. 2. Review and improve the delivery of Building Inspection services. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 160,185 174,007 167,161 173,846 6,685 4,315 1,868 11,235 13,850 2,615 31,094 14,735 24,092 29,395 5,303 0 2,386 0 0 0 4,259 7,335 5,913 8,113 2,200 Budget Comments The Protective Inspections budget for 2003 represents an 8.1% increase or $16,803 over last year's budget. This increase is primarily attributable to: >Wage and benefit increases >The implementation of the City View program >Staff training >Replacement of a head gasket. Permit secretary hours will decrease from 6 to 4 hours per day, resulting in a savings of approximately $2,000. The Community Development secretary will serve as the Permit Secretary up to 4 hours per day to better accommodate contractor, resident and business license and permit needs. Page 3-16 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO3 BUDGET IFund: 201 Department: Community Development Admin 201-46310i Activity Description Community Development Administration directs, supports and oversees all activities regarding but not limited to the following: 1. Housing and Redevelopment Authority (HRA), 2. Economic Development Authority (EDA), 3. Parkview Villa North and South, 4. Planning and Zoning, 5. Building Inspections 6. Licensing and Permitting, 7. Major redevelopment projects, 8. General Department Administration. Objectives for 2003 1. Review and improve Building Maintenance services. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 62,427 57,145 86,253 106,041 19,788 656 1,692 2,480 2,675 195 8,679 6,263 13,916 20,370 6,454 0 0 500 600 100 4,259 9,170 5,913 8,113 2,200 Budget Comments The Community Development Administration budget for 2003 represents a 26.3% or $28,737 increase over last year's budget. The increase is primarily attributable to: >The hiring of a full-time Community Development Director >Wage and benefit increases >A new computer >Costs to address mold issues in the department >Staff training Page 3-17 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 202 Department: HRA Anoka County CDBG 202-46350I Activity Description iThe Community Development Block Grant are federal funds the City receives from the Department of Housing and Urban Development through the Anoka County Housing and Redevelopment Authority. These funds may be used for housing rehabilitation, development and redevelopment and public services. Objectives for 2003 1. Apply for annual funding for housing rehabilitation and redevelopment projects. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan_ae Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 17,641 10,070 13,437 0 (13,437) 1,393 388 25 0 (25) 138,303 61,738 17,301 0 (17,301) 0 70,691 341,111 0 (341,111) 4,259 0 5,913~ 0 (5,913) Budget Comments Beginning in 2002, the City no longer receives a direct allocation of CDBG funds from Anoka County, but must annually compete with other Anoka County cities for funds. As a result, labor and fringe costs as well as interdepartmental costs have been removed from this fund. Staff will continue to annually apply for these funds. Page 3-18 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET iFund: 203 Department: Parkview Villa North 203-46330] Activity Description Parkview Villa North (PWN) is 101 units of public housing, located at 965 40th Avenue Northeast. Parkview serves seniors and disabled persons. Parkview was constructed in 1975 with funds from the Department of Housing and Urban Development. Parkview is managed by the Crest View Corporation. Objectives for 2003 1. Implement the 15-year Capital Improvement Plan. 2. Perform the HUD required lead-based paint assessment to facilitate the replacement of kitchen cabinetry in the rental units. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 19,019 10,335 19,239 16,251 (2,988) 9,740 27,201 30,012 22,054 (7,958) 258,442 273,412 293,267 304,391 11,124 90,105 11,563 670 6,357 5,687 8,518 7,335 7,884 11,454 3,570 Budget Comments The Parkview Villa North budget for 2003 represents a 2.7% increase or $9,435 over last year's budget. This increase in cost is due primarily to the purchase of a new lawn tractor. Also to ensure the physical integrity of the building is maintained, a 15-year Capital Improvement Plan will be implemented. This plan was created with the assistance of TKDA Engineering and the input of HRA and the Crest View Management Company. Page 3-19 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET ,Fund: 203 Department: ClAP Grant 203-46331 Activity Description The Capital Fund Program is funded by the Department of Housing and Urban Development. These funds are received annually for capital improvements at Parkview Villa North. Objectives for 2003 1. Continue to expend the federal funds to implement the 15'-year Capital Improvement Plan for Parkview Villa North. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual 'Adopted Adopted of Change Pemonal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 1,450 0 0 0 0 0 0 0 0 0 3,483 0 0 0 0 177,900 0 32,000 0 (32,000) 0 0 0 0 0 Budget Comments Page 3-20 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO3 BUDGET IFund: 204 Department: Economic Development Auth 204-46314 I Activity Description The purpose of the Economic Development Authority is to promote the general welfare of the ...... community through redevelopment, promoting quality business attraction and retention, and maintaining and improving the City's housing stock. Objectives for 2003 1. Continue to work to achieve the redevelopment goals set by the City Council in January of 2002. Expense Changes by Category 2000 2001 2002 2003 $ Amount A.ctual Actual Adopted Adopted of Chan._ae Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 34,690 30,852 75,828 72,999 (2,829) 341 649 2,745 2,770 25 73,427 52,435 49,733 53,346 3,613 0 568 825 0 (825) 6,389 22,281 7,884 11,454 3,570 Budget Comments The Economic Development Authority budget for 2003 represents a 2.6% increase or $3,554 over last year's budget. This is primarily attributable to expected increased legal costs related to redevelopment projects. The proposed EDA levy for 2003 is $140,569. This is the maximum amount the ED^ may levy. Page 3-21 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET Fund: 213 Department: Parkview Villa South 213-46340 Activity Description Parkview Villa South (PWS) is a 45-unit apartment building, located at 965 40th Avenue Northeast. Parkview serves Iow-income seniors age 55 and older. Parkview Villa South was constructed in 1991. Parkview is owned by the Economic Development Authority and managed by the Crest View Corporation. Objectives for 2003 1. Implement the 15-year Capital Improvement Plan. 2. Paint common areas. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of ChanQe Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 1,574 2,768 9,410 12,388 2,978 3,570 15,479 9,497 9,328 (169) 140,810 146,353 156,436 168,275 11,839 0 4,894 37,330 15,183 (22,147) 4,259 703,670 5,914 8,590 2,676 ?~'~ - "'~ .... ~~ ....... ~' ~' ...... ~'~!~i .......... -~: ~ · ....... ~'~'~'~' '~' =~'- '~ · ~'.~;~:~' ~'~"~" ~'.~:~ Budget Comments The Parkview Villa South budget for 2003 represents a 5.6% decrease or $$12,323 under last year's budget. This decrease is primarily due to the cost of fewer residents moving in and out. Also, to ensure the physical integrity of the building is maintained, a 15-year Capital Improvement Plan will be implemented. This plan was created with the assistance of TKDA Engineering and the input of City staff and the Crest View Management Company. Page 3-22 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund' 235 Department: 4607 Tyler St NE 235-46360 Activity Description The 4607 Tyler Street Northeast property consists of four two-bedroom units serving Iow- income seniors age 62 and older. The property was acquired and remodeled in 1995 using federal HOME and CDBG funds. The property is managed by the Crest View Corporation. Objectives for 2003 1. Increase monthly rents from $350 to $380. 2. Paint common areas. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual, Actu ,al Adopted Adopted of Chan~e Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 121 351 0 0 0 564 346 2,795 2,465 (330) 9,387 7,580 13,686 10,844 (2,842) 0 0 2,000 4,000 2,000 0 0 0 0 0 Budget Comments Rents will increase from $350 to $380 a month in 2003 for ali residents. This represents the first rent increase since the building was purchased in 1995. The purpose of the rent increase is to provide the cash necessary to establish a reserve for replacement fund of approximately $4,000 per year to pay to maintain the physical integrity of the building, i.e. roof, windows, heating. Page 3-23 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO3 BUDGET IFund: 299 Department: HRA Administration 299-46320 Activity Description This fund was established to reflect the ongoing HRA levy dedicated to repay specific redevelopment costs associated with the Sheffield Redevelopment Project initiated in 1993. Objectives for 2003 1. Continue repayment of financial obligation related to the Sheffield project. 2. Ensure the successful implementation of the 15-year Capital Improvement Plan for Parkview North and South. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual ...A. dopted Adopted of Change Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 135 0 0 0 363 0 0 0 462 4,223 0 0 0 0 0 0 93,618 106,752 111,702 111,648 Budget Comments 'The Housing and Redevelopment Authority Budget for 2003 is approximately 1% or a $54 decrease under last year's budget. The proposed HRA levy for 2003 is $111,648. This is the maximum amount the EDA may levy. Page 3-24 FINANC D PARTM NT City of Columbia Heights Finance Director PT Finance Secretary I! Assistant Finance Director Accountant IS Director IS Technician · ! Liquor Operations I ,I Manager ! me mmm mm mm mm mmm~. ,I Assistant LiquorI ! Operations , , Manager (6) I ~mmmmmm m m m m m m m I mm mm mm mi mm m mm mm I , FTRetail Clerk . i I ~mm m mmmm mm mmT m Nme mm mmm ~ m mm m mmI mm mmmm mm mm ! PTRetailClerk I I (22) I W m mmmm mm mmm m mmmmm m mmm ~m I Accounts Payable Clerk Accounting Clerk II1' Payroll I Accounting Clerk I1' Utility I Accounting Clerk i' Utility I Accounting Clerk I1: Liquor PT I Receptionist/ Swithboard Operator PT Meter Readel Page 3-25 FINANCE EXP E N D ITU RE $ U M MARY 600,000 400,000- 200,000- 0 i i · i ........ i i i i 1 1 · i ..... I ..... ......... · i i 1 Actual 2000 Actual 2001 Adopted 2002 Adopted 2003 Personal Services Other Services and Charges ID Contingencies & Transfers ID Supplies Capital Outlay Page 3-26 City of Columbia Heights, Minnesota Budget 2003 31010 31O14 32182 334O1 33405 334O6 3621O 36211 36219 36290 364OO 371O0 371 371 371 371 371 371 10 5O 6O 65 70 75 3718O 37210 37211 37270 3741O 39203 392O7 392O8 3921O 39214 39215 39216 39217 39218 39219 39221 39222 39223 39225 Total Revenue Elections 101 Reven u e Current Ad Valorem Area-Wide Taxes Pet Licenses Local Government Aid PERA Increase Aid Existing Low Income Housin.( Interest on Investments Interest Current Value Credit Change in Fair Value Other Miscellaneous Revenue Principal Repayment-Loans Water Service Charge Interdepartmental Water Charge Water Turn Off/On Penalties Water Connection Fee Repair Water Meters, Cards Customer Service Sales Meters/Remote Units Sewer Service Charge Interdepartmental Sewer Charge Interceptor Maintenance Storm Sewer Service Charge Transfer tn-General Fund Admin Overhead-Comm. Dev. Transfer In-Cable TV Administration Overhead-Library Administration Overhead-Liquor Fund Administration Overhead-Water Fund Administration Overhead-Sewer Fund Administration Overhead-Refuse Fund Administration Overhead-Recycling Transfer In-Liquor Fund Transfer In-Sewer Fund Transfer In-Water Fund Transfer In-Garage Fund Transfer In-Refuse 3,662 1,028 2,737 23 24 221 7,695 Finance Revenue Finance Water 101 601 155,588 43,665 800 116,263 981 1,005 9,390 2,O4O 116,406 1,224 408 2,367 1,224 163 20 368 41,859 12,604 26,235 74,248 74,248 34,828 34,828 626,541 124,220 Sewer 602 2,625 1,260 5 6 1,051 127,417 1,260 828 134,452 Storm Sewer 604 127 2,993 3,120 IS 72O 50,000 50,000 45,000 45,000 45,000 30,000 45,000 310,000 Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses 0 0 0 8,105 0 8,105 558,221 11,385 64,367 I0,000 0 643,973 0 2,000 10,136 1,000 122,914 136,050 0 2,000 12,073 1,000 122,914 137,987 0 0 3,760 0 0 3,760 145,371 9,200 75,711 34,280 10,000 274,562 Summary Total Revenue Total Expenses Change to Fund Balance 7,695 8,105 (410) 626,541 643,973 (17,432) 124,220 136,050 (11,830) 134,452 137,987 (3,535) 3,120 3,760 (640) 310,000 274,562 35,438 Page 3-27 IFund: 101 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET Department: Elections 101~1410 Activity Description This department conducts elections for the city, state and federal elections. Part-time election judges are hired to work at the polling locations on election day. The balance of the responsibilities for the elections is that of the Finance staff. There will not be a primary or a general election in 2003. Objectives for 2003 To keep current on all election laws and regulations. To recruit more election judges for future elections. Expense Changes by Category 2000 2001 2002 2003 Actual Actual Adopted Adopted Personal Services 27,948 0 27,624 Supplies 3,284 228 4,400 Other Services & Charges 650 659 1,701 Capital Outlay 10,656 6,406 6,823 Contingencies & Transfers 0 0 0 0 0 0 8,105 0 $ Amount of Chan,qe (27,624) (4,400) (1,701) 1,282 0 Budget Comments The proposed budget for 2003 is $8,105. There are no scheduled elections for the year 2003 as we have fully converted to the even year election schedule. There is Capital Equipment of $8,105 for our third installment of the purchase of the nine Accu-vote machines. Page 3-28 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO3 BUDGET IFund: 101 Department: Finance 101-41510 Activity Description The purpose of the Finance Department is to account for all financial operations of the City and to report on those operations. The Finance Department is responsible for budgeting, financial reporting, accounts payable and receivable, payroll, utility billing, purchasing, liquor operations, and data processing within the City. Objectives for 2003 One of the Finance Department's main objectives for 2003 is to complete the implementation of GASB 34: Financial Statements and Management's Discussion and Analysis for State and Local Governments. In addition, Finance will continue to further enhance policies and procedures for purchasing, fixed assets and infrastructure to streamline the time involved and to provide for better use of City funds. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan_ae _ Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 445,333 477,252 537,384 558,221 20,837 14,602 10,912 8,950 11,385 2,435 33,755 34,789 59,938 64,367 4,429 2,278 2,568 0 10,000 10,000 0 0 0 0 0 Budget Comments The proposed Finance Department budget increased by $37,701. Of that amount, $20,837 is due to the council approved increases in salary and benefits for 2003. The remaining increase of various line items includes increases in telephone costs, audit costs, insurance costs and capital outlay for City¥iew. Page 3-29 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO3 BUDGET IFund: 601 Department: Water Admin & General 601-49440 J Activity Description The Administration Department of the Water Utility Fund accounts for 33.3% of the costs associated with the utility billing process and one-half of the costs associated with meter reading. The remaining costs for utility billing are allocated to the Sewer Utility Fund - 33.3% and the Refuse Utility Fund - 33.3%, and the remaining costs for the meter reading are allocated to the Sewer Utility Fund. Objectives for 2003 One of the Water Administration & General objectives for 2003 is to pursue the feasibility of electronic payments by customers. Another objective is to research alternative billing methods, including postage and mail-stuffing systems for greater efficiency and cost savings. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 1,556 1,060 2,000 2,000 0 19,263 6,718 10,370 10,136 (234) 389 0 1,000 1,000 0 107,956 113,135 119,366 122,914 3,548 The proposed Water Administration & General budget increased by $3,314. The increase is due to the increase in the Administrative Labor transferred each year to the General Fund to cover the cost of administrative staff time. This increase is based on the council approved increases in salary and benefits for 2003. Page 3-30 IFund: 6oz CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET Department: Sewer Admin & General 602-49490 Activity Description The Administration Department of the Sewer Utility Fund accounts for 33.3% of costs associated with the utility billing process and one-half of the costs associated with meter reading. The remaining costs for utility billing are allocated to the Water Utility Fund - 33.3% and the Refuse Utility Fund - 33.3%, and the remaining costs for the meter reading are allocated to the Water Utility Fund. Objectives for 2003 One of the Sewer Administration & General objectives for 2003 is to pursue the feasibility of electronic payments by customers. Another objective is to research alternative billing methods, including postage and mail-stuffing systems for greater efficiency and cost savings. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 1,440 1,270 2,000 2,000 0 9,305 8,709 12,335 12,073 (262) 389 0 1,000 1,000 0 107,955 113,134 119,364 122,914 3,550 Budget Comments The proposed Sewer Administration & General budget increased by $3,288. The increase is due to the increase in Administrative Labor transferred each year to the General Fund to cover the cost of administrative time. The increase is based on the council approved increases in salary and benefits for 2003. Page 3-31 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO3 BUDGET IFund: 604 Department: Storm Sewer Admin & General 604-49690I Activity Description The Administration Department of the Storm Sewer Utility Fund accounts for costs directly associated with this fund. At this time, there are no allocated costs for the utility billing )rocess and meter reading. Objectives for 2003 One of the Storm Sewer Administration & General objectives for 2003 is to pursue the feasibility of electronic payments by customers. Another objective is to research alternative billing methods, including postage and mail-stuffing systems for greater efficiency and cost savings. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 0 0 0 0 0 1,887 0 1,900 3,760 1,860 0 0 0 0 0 0 0 0 0 0 Budget Comments The proposed Storm Sewer Administration & General budget increased by $1,860. The increase is due to the increased cost of postage and audit costs. Page 3-32 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 720 Department: Information Systems 720-49980I Activity Description 'The IS Department provides information systems implementation, management, support, and training to the City and IS staff. With the City's dependence on information systems, it is imperative to have staff on hand to support and develop the system. Modern information technologies and training increase City employees' productivity and reduce overall costs of information system ownership. Objectives for 2003 1. Continue implementation of CityView database system to increase staff productivity (simplify and secure access to the documents, consolidate data storage). 2. Increase data storage capacity of the network server. 3. Train users and IS staff to better use the City information system. 4. Provide secure and reliable operation of the City information system. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chanee Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 116,994 129,258 133,070 139,637 6,567 16,628 7,579 7,100 8,200 1,100 35,131 35,313 61,142 48,617 (12,525) 453 0 25,000 2,725 (22,275) 9,000 0 4,000 3,000 ~1,000) Budget Comments IThe proposed budget for 2003 is $202,179 (decreased from 2002 by $28,133 or 12%). It includes funding for: -general IS support and maintenance -hardware to increase network storage capacity -hardware and software to increase IS security -training for users and IS staff -computer equipment and supplies Page 3-33 IFund' 720 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET Department: IS Imaging 720-49981 Activity Description The optical imaging system provides the City with superior document organization, storage and retrieval capabilities. It enhances our ability to store and share information, enabling us to better serve the public. Objectives for 2003 1. Add City documents to the LaserFiche imaging system on an ongoing basis. 2. Provide secure and reliable operation of the imaging system. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 5,734 5,734 1,359 3,602 1,000 1,000 0 8,139 10,042 21,655 10,204 (11,451) 26 0 0 0 0 0 0 4,000 3,000 (1,000l Budget Comments The proposed budget for 2003 is $19,938 (decreased from 2002 by $6,717 or 25%). It includes funding for: -part-time position to scan documents into LaserFiche imaging system -imaging system support and maintenance -imaging media Page 3-34 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 720 Department: IS Internet 720-49982 Activity Description Intemet connections enable City employees to use e-mail for communication with the public, to access government and commercial information systems and Web-sites. The City's Web site 3rovides easily accessible and up-to-date information to the public. Objectives for 2003 1. Support City Web site. 2. Provide Internet access to the public CityView and LaserFiche documents. 3. Provide fast, reliable, and secure Internet access to City employees. Expense Changes by Catego~ Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 500 668 0 0 0 1,760 8,062 10,625 16,890 6,265 0 0 5,000 31,555 26,555 0 0 2,000 4,000 2,000 The proposed budget for 2003 is $52,445 (increased from 2002 by $34,820 or 198%). This increase is fully offset by a decrease in Information Systems and IS Imaging budgets, so the total IS budget has decreased by $30. It includes funding for: -support of City Web site -software and services to provide Internet access to the public CityView and LaserFiche documents -support of Internet access for employees -Internet connection software upgrade Page 3-35 FIRE City of Columbia Heights Fire Chief PT Secretary II Assistant Fire Chief FT Clerk Typist Captains (3) Journeymen (2) Recruit Firefighter (1) Volunteer Division Firefighters (24) Page 3-36 FIRE EXPENDITURE SUMMARY 1,200,000- 1,000,000- 800,000- 600,000- 400,000- 200,000- Actual 2000 Actual 2001 Adopted 2002 Adopted 2003 I~! Personal Services Other Services & Charges ID Contingencies & Transfers ID Supplies Capital Outlay Page 3-37 City of Columbia Heights, Minnesota Budget 2003 Fire Revenue Fire Civil Defense Capital Equipment Capital Equipment 101 101 431 439 I 31010 31O14 32125 33170 33401 334O5 334O6 34202 3621O 39203 Revenue Current Ad Valorem Area-Wide Taxes Multiple Dwellings Civil Defense Reimbursement Local Government Aid PERA Increase Aid Existing Low Income Housing Aid Special Fire Services Interest on Investments Transfer In-General Fund 39219 Transfer In-Liquor Fund Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses 381,361 36,950 107,026 10,370 52,600 3,200 284,971 27,611 2,405 233 2,463 239 20,000 23,016 2,230 8,964 17,927 873,842 80,833 26,891 0 799,447 17,994 0 0 51,800 3,695 0 0 62,325 13,284 145 0 3,000 50,000 50,000 136,268 0 0 0 0 916,572 84,973 50,145 136,268 Summary Total Revenue Total Expenses Change to Fund Balance 873,842 80,833 26,891 0 916,572 84,973 50,145 136,268 (42,730) (4,140) (23,254) (136,268/ Page 3-38 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 Activity Description Department: Fire 101-42200 The Fire Department provides emergency medical care for the citizens of Columbia Heights. The same service is provided by contract to the City of Hilltop. We maintain a full licensed Basic Life Support Ambulance and have the ability to transport patients to area hospitals, although transport services are not currently provided. Objectives for 2003 1. Continue the pro-active approach in the Emergency Medical Services so that we may provide the highest possible service to the citizens of Columbia Heights and Hilltop. 2. Continue the aggressive Fire Code Inspections and begin pre-planning of all commercial structures in the City of Columbia Heights. 3. Reorganize existing staff to provide a more fluent workable system prioritizing customer service to the citizens of Columbia Heights. Expense Changes by Catego~ Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 695,983 744,986 748,876 799,447 50,571 37,046 57,156 49,000 51,800 2,800 45,719 49,183 45,347 62,325 16,978 51,203 12,977 0 3,000 3,000 0 0 0 0 0 Efforts have been made to hold the Fire Department budget requests as close to previous years as possible. Some changes have occurred however. The Fire Department is proposing to increase the overtime for full-time personnel to keep consistent with the two-hour call back minimum implemented in the 2000 contract. The Fire Department is proposing the purchase of a floor scrubbing machine. Two years ago, the floor in the Fire Department was replaced. The surface of the new floor makes it difficult to clean without a scrubbing machine. Total cost: $3,000.00. Page 3-39 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 Activity Description Department: Civil Defense 101-42500 This program provides for civil defense and for the protection and promotion of public safety, ;health and welfare in our city during emergencies and natural disasters. The director and secretary attend meetings to maintain requirements for State and Federal funding of the program. This program also monitors hazardous materials sites in our city and is responsible for planning and preparation for mitigation and response to disasters. In addition, this iprogram funds the Police and Fire Reserve Units and provides funding for the annual Fire !and Police Reserve Appreciation event. Objectives for 2003 1. Keep the Police and Fire Reserve trained and equipped in a professional manner for emergency assistance, security, traffic, and crowd control. 2. Continue our involvement in the emergency management professional organizations and training to keep current with government requirements and programs. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 16,675 20,853 17,328 17,994 666 2,449 2,292 3,695 3,695 0 9,916 6,910 12,813 13,284 471 0 0 0 50,000 50,000 0 0 0 0 0 Most line items show little or no change for 2002. The most significant item includes the replacement of the generator for city offices. Page 3-40 CITY Of COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 431 Activity Description Department: Capital Equipment- Fire 431-42200 The Fire Capital Equipment Replacement-General Fund was established to fund the long-term ongoing capital equipment needs in the General Fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long-term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, expensive equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives for 2003 1. Replace the vehicles and equipment that are scheduled for replacement keeping consistent with the City's long term plan. Expense Changes by Catego~ Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 54,000 0 (54,000) 0 0 20,000 0 (20,000/ .''-.....0.' 741.000'.':';.'.'.'."'. ~..'..".';'(74~'~) Page 3-41 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 431 Activity Description Department: Capital Equipment- Civil Defense 431-42500 The Civil Defense Capital Equipment Replacement Fund was established to fund long-term ongoing capital equipment needs in the General Fund. Objectives for 2003 1. Replace equipment that has become antiquated and no longer serves a useful purpose to the City's emergency management plan and program. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 2000 2001 2002 2003 Actual Actual Adopted Adopted $ Amount of Change 0 0 0 0 0 0 0 0 0 0 0 0 0 145 145 0 0 0 50,000 50,000 0 0 0 0 0 Budget Comments The current generator in City Hall can only run for 2-3 hours before it will overheat. The generator currently in the basement of the Police Department is very old and replacement parts are either non-existent or very expensive. Dependability is also a major concern. In an emergency situation it is imperative that we have power in the critical areas of City Hall, Fire, Police, EOC, etc. Based on these reasons, it is recommended that we purchase and have installed a new generator for City Hall. This has been budgeted for the last three years. Page 3-42 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 439 Activity Description Department: Capital Equipment- Fire 439-42200 This fund was established to replace large purchase items such as fire engines, rescue trucks, and ambulances. Objectives for 2003 1. Renovate R-1 to bring up to current standards. Replace lights, repaint and repair current corrosion issues. 2. Renovate Engine #4. Repair or replace tank, replace lights. Replace stool deck with aluminum, repair rust and paint complete truck. The Fire Department will also be remodeling the day room and kitchen, Chief's office and Administration office. This was last done in 1978. Expense Changes by Catego~ Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 0 0 0 0 0 0 109 0 0 0 0 45,941 0 136,268 136,268 0 0 0 0 0 Page 3-42A GENERAL GOVERNMENT City of Columbia Heights Page 3-43 GENERAL GOVERNMENT EXPENDITURE SUMMARY 3,~oo,ooo 3,000,000-~ 2,500,000- , oo,ooo ':':':':':':':':':':':':':':': 500,000 ~ ::::::::::::::::::::::::::::: ,:-:-:.:.:-:.:.:.:.:-:-:.:.:.:.~.~.~=........... 0- Actual 2000 Actual 200~ Adoptod Adoptod 2002 2003 ~ ~orsonal So~icos ~ Supplies ~ Othor So~icos & Char~os · Capital Outlay ~ Contin~oncios & lransfers Page 3-44 City of Columbia Heights, Minnesota Budget 2003 General Government Revenue General Govt Recognition Buildings Special Events Contingencies Transfers Cable TV Refuse 101 101 101 101 225 603 J 31010 31014 3215O 32161 32168 32181 32188 32192 32194 32195 33401 33405 33406 33600 36210 36250 36260 36290 37310 37311 39101 39120 39140 Revenue Current Ad Valorem Area-Wide Taxes Sewer Contractors License Other Professional & Occup Conditional Use Other Business Licenses Building & Moving Permits Heating Permits Plumbing Permits Local Government Aid PERA Increase Aid Existing Low Income Housing / County Grant Interest on Investments Franchise Fees 2% Surcharge Retention Other Miscellaneous Revenue Refuse Service Charge Interdepartmental Refuse Charge Gain/Loss Sale Fixed Asset Recovery Damage City Proper~ Other Refunds & ReimbursemE Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses 67,529 32,249 22,593 125,158 18,952 9,050 6,341 35,124 1,500 12,500 1,000 720 3,000 150,000 21,000 13,000 50,461 24,098 16,883 93,524 426 203 142 789 436 208 146 808 4,076 1,946 3,000 5,000 100 1,000 51,000 1,364 7,554 15,000 20,000 130,000 300 1,200,000 4,750 150,980 67,754 47,469 465,977 145,000 1,275,750 0 0 0 0 6,434 1,800 15,000 0 0 0 9,602 1,297,375 143,546 53,368 0 0 41,608 48,541 0 18,000 0 0 0 0 0 0 50,000 480,000 109,330 189,804 158,546 71,368 50,000 480,000 166,974 1,537,520 Summary Total Revenue Total Expenses Change to Fund Balance 150,980 67,754 47,469 465,977 145,000 1,275,750 158,546 71,368 50,000 480,000 166,974 1,537,520 (7,566) (3,614) (2,531) (14,023) (21,974) (261,770) Page 3-45 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 Activity Description Department: General Government Buildings 101-41940 General Government Buildings includes the maintenance and repair of City Hall and the premises it occupies. This includes cleaning and repair services, utilities, elevator service, plumbing, rug rental, mechanical repairs, and remodeling costs. Objectives for 2003 This department handles the mainenance and security of City Hall. One objective for 2003 is the elimination of the water problem in the basement at City Hall. Expense Changes by Catego~ 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services 3,733 0 0 0 0 Supplies 16,391 10,494 19,000 15,000 (4,000) Other Services & Charges 109,770 107,267 93,216 143,546 50,330 Capital Outlay 27,636 0 30,000 0 (30,000) Contingencies & Transfers 0 0 0 0 0 Budget Comments The 2003 proposed budget is $16,330 higher than the adopted 2002 budget. This is due to additional dollars being put into line item 4000 for work needed in City Hall basement to correct water problems, and possible maintenance needed for window or door replacements and sidewalk repair. Page 3-46 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 Activity Description Department: Recognition/Special Events 101-45050 This department was established to budget and account for various activities that do not specifically fall under other departments. Examples of these activities are the City Float and Royalty Events, employee and volunteer recognition, fireworks, the City Beautification program, and the City newsletter. Objectives for 2003 1. Maintain cost-effective special event/recognition programs that benefit the residents of Columbia Heights. 2. Purchase a new float and a float vehicle that will afford safety and consistency for the City Float and Royalty Events. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chanqe Personal Services 0 589 0 0 0 Supplies 3,469 1,527 0 0 0 Other Services & Charges 44,214 49,551 52,100 53,368 1,268 Capital Outlay 0 0 0 18,000 18,000 Contingencies & Transfers 0 0 0 0 0 i Budget Comments $3,000 has been proposed in the 2003 budget to purchase a new City float that has a proper braking system and that meets state regulations. The current float is old and does not have a proper braking system. Another $15,000 is proposed to purchase a vehicle to pull the float. This vehicle would have adequate tow power and proper brake hookup. The purchase of this vehicle would also ensure that there is a dependable and regular vehicle available to pull the float with a proper hitch. Page 3-47 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 Activity Description Department: Contingencies 101-49200 Objectives for 2003 Expense Changes by Catego~ Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chanqe 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,521,679 27,500 50,000 22,500 Page 3-48 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 Activity Description Department: Transfers 101-49300I Objectives for 2003 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,088,287 415,000 400,000 480,000 80,000 Page 3-49 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 225 Activity Description Department: Cable Television 225-49844 This activity administers the Columbia Heights' cable franchise ordinance, which includes rate regulation activities, franchise renewals, transfers of ownership, enforcement of customer service standards, and ensuring compliance of the cable company with the terms and conditions of the franchise. Additionally, programming is produced on the government access channel. A Telecommunications Commission serves in an advisory capacity to the City Council. Objectives for 2003 1. Purchase new equipment and replace existing equipment as needed to enhance in-house and public presentation and communications. 2. Expand City Website to include commission agendas and minutes. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan,qe 761 1,828 6,431 6,434 3 812 1,267 55,550 9,602 (45,948) 16,659 19,324 42,366 41,608 (758) 2,230 0 0 0 0 152,401 104,333 108,549 109,330 781 The Cable Television budget decreased by $45,922 from 2002 to 2003. Personal Services increased by $3, due to an increase in allocated fringe benefits. Supplies decreased by $45,948, primarily due to a decrease to computer equipment of $47,600 ($50,000 had been budgeted in this line item in 2002 for CityView), offset by an increase of $1,817 to minor office equipment, a decrease of $400 to computer supplies, and an increase of $235 to general supplies. Other Services and Charges decreased by $758, primarily due to a $1,000 decrease in miscellaneous charges, based on past expenditures, offset by minor increases to other line items. Other Financing Uses increased by $781, due to an increase in labor transfers out, based on wage and fringe benefit adjustments for 2003. Page 3-50 IFund: 603 CITY OF COLUMBIA HEIGHTS, MINNESOTA 20O3 BUDGET Department: Refuse Disposal 603-49510 Activity Description ~Contracted costs and billings for refuse, recycling and yard waste collection and disposal have !been separated and accounted for in this department to enable tracking of actual costs for each area and to facilitate reporting to state and county agencies as required. The City has a five year contract with BFI Waste Systems for collection and disposal services that extends through December 2004. As part of this extended contract, the hauler provides all single family and double households with wheeled carts for garbage. A mid-range level of service was added, allowing three service level options. Residents may change service level by a !simple phone request. A comparison of service levels by household shows that 84% of households select the "full service" option, 8% choose the 60 gallon limited service, and 4% utilize the Iow volume service. Another 4% are on the subsidized "senior rate" for Iow income seniors. Objectives for 2003 1. Continue to monitor the need for any rate adjustment that may be justified by changes in the disposal costs or markets. 2. Promote responsible waste practices, through training and education, to reduce the ever growing municipal solid waste numbers. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services 0 0 0 0 0 Supplies 1,214,564 1,229,432 1,279,000 1,291,790 12,790 Other Services & Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Budget Comments The Refuse Disposal budget increased by $12,790 from 2002 to 2003. Based on average billings and the 2003 contract with BFI Waste Systems, Inc., costs for refuse disposal increased by $9,600, while costs for recycling and yard waste collection increased by $2,010 and $1,180 respectively. Page 3-51 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 603 Activity Description Department: Refuse Collection & Disposal 603-49520 This activity administers the total refuse collection and disposal program and includes expenses other than the contract costs. Contracted costs are separated for clarity in tracking and reporting; however, they do remain a function of this budget as a whole. Objectives for 2003 1. Continue to actively promote the unique aspects of the current contract and encourage residents to effectively use the services available to them as Columbia Heights residents. 2. Encourage a greater use of the Low-Volume option for the many residents who need only the very basics in disposal service. 3. Work with owners/managers/caretakers of multi-unit facilities to provide them with all the disposal services they and their tenants need in the most cost-effective manner, thereby reducing the number of complaints from and about these buildings. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 2000 2001 2002 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 356 272 1,960 1,460 (500) 10,650 11,119 16,983 15,960 (1,023) 0 0 0 0 0 102,665 105,980 111,276 117,402 6,126 Budget Comments The Refuse Collection & Disposal budget increased by $4,603 from 2002 to 2003. Supplies decreased by $500, due to a $500 decrease to Printing and Printed forms. Other Services and Charges decreased by $1,023, due to minor increases and decreases to various line items. Other Financing Uses increased by $6,126, due to an increase in Transfers Out Labor, based on wage and fringe benefit adjustments. Page 3-52 CITY Of COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 603, Activity Description Department: Recycling 603-49530 This activity provides administrative oversight of the recycling contract between the City and BFI Waste Systems, Inc. The City contracts with the hauler to collect nine items in the curbside collection program, plus tires and scrap metal at the recycling drop-off center. The City continues to meet and exceed the recycling tonnage goals set by the Metropolitan Council and Anoka County. The City currently averages 170 tons per month through our recycling programs. Objectives for 2003 1. Continue to educate residents to all the items that can be recycled curbside, the Recycling Center, and the numerous other recycling options available in our community. 2. Continue to work with the multiple dwelling units in our community to educate renters and owners alike to all the recycling opportunities available to them. 3. Work closely with the Kiwanis and Golden K Kiwanis and residents to more effectively and efficiently utilize our Recycling Center. 4. Contact new residents to encourage their participation in our recycling programs. 5. Continue to keep the "New Resident Packet" current so that it can be used as a welcome and informative piece of information on our city. 6. Add beverage recycling containers to Huset and Prestemon Parks near the ball fields and volleyball courts. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan,qe Personal Services 1,209 627 1,500 1,500 0 Supplies 243 2,172 3,565 3,525 (40) Other Services & Charges 23,176 25,554 24,248 26,906 2,658 Capital Outlay 0 0 800 0 (800) Contingencies & Transfers 57,665 60,980 66,276 72,402 6,126 Budget Comments The Recycling budget increased by $7,944 from 2002 to 2003. Supplies decreased by $40. Other Services and Charges increased by $1,683 due to minor increases in various line items. Depreciation increased by $975, and Capital Outlay decreased by $800. Other Financing Uses increased by $6,126, due to an increase in Transfers Out-Labor, based on wage and fringe benefit adjustments. Page 3-53 IFund: 603 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET Department: Hazardous Waste 603-49540 Activity Description This activity administers the handling of hazardous waste generated by the City of Columbia Heights. Such items include fluorescent lamps, solvents, waste and automotive fluids, and paints and other chemicals. While this budget is a function of the Public Works Department, it is administered through the Refuse Fund. This fund does not deal with household hazardous waste generated by residents. Anoka County is the major participant in that function and bears those costs. Objectives for 2003 1. Continue to coordinate and provide twice a year collections of fluorescent bulbs from residents as well as city buildings to facilitate appropriate disposal. 2. Work with Public Works to continue to investigate use of non-hazardous items and make additional changes as they are deemed reasonable. 3. Promote and encourage residents to use the County Household Hazardous Waste Collections and to buy smarter. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan,qe Personal Services 0 0 300 300 0 Supplies 0 0 500 600 100 Other Services & Charges 449 2,670 5,675 5,675 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 ...... : .. ~ '. .' .449 . :'' '. : :..'2,.670......' '".'6,:475:.:'.~ .:.: ::i i ~:b'75.':.. '...' '!00. Budget Comments The Hazardous Waste budget increased by $100 from 2002 to 2003. The primary cost in this budget is for the disposal of various hazardous materials used in the City. The training cost is to keep staff updated on the changes in this field. Page 3-54 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 710 Department: Energy Management 7 ol Activity Description Objectives for 2003 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,042 0 0 0 0 0 0 101,209 0 (101,209/ Page 3-55 LIBRARY City of Columbia Heights Library Director Adult Services Specialist Children's Librarian Clerk-Typist II (2) Library Supervisor (4 PT) Pages (8 PT) Library Clerk (PT) Library Aide (PT) Page 3-56 LIBRARY EXPENDITURE SUMMARY 700,000 ~"~ 6°°'°°°-~ i ~ 500,000 300,000 200, 100, ::::::::::::::::::::::::::::::: Actual 2000 Actual 2001 Adopted 2002 I ^doptod 20O3 Et Personal Services ID Other Services & Charges ID Contingencies & Transfers Supplies Capital Outlay Page 3-57 City of Columbia Heights, Minnesota Budget 2003 Library Revenue Library 240 31010 33401 34110 34120 34130 34140 34150 34160 35103 36210 36290 39101 39140 Revenue Current Ad Valorem Local Government Aid Library-Photocopies Library-Other Library-Video Library-Collections Library-Book Bags Library-Printer Copies Library Fines Interest on Investments Other Miscellaneous Revenue Gain/Loss Sale Fixed Asset Other Refunds & Reimbursements Total Revenue Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses 433,585 175,750 2,400 7OO 2,8OO 100 100 6OO 15,000 6,000 200 25 25 637,285 428,302 98,625 81,652 49,050 22,071 679,700 Summary Total Revenue Total Expenses Change to Fund Balance 637,285 679,700 (42,415) Page 3-58 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: Library Department: Library 240-45500I Activity Description The library's mission statement is to "provide free access to informational and recreational materials for the patrons in a barrier-free environment." A variety of library-related programs (e.g. storytimes, reading clubs, homebound delivery, etc.) are offered for patrons of all ages from preschool through senior citizen. Five full-time and 18 part-time staff provide service during the 60 hours per week the facility is open to the public. As a city-owned and operated library, Columbia Heights participates in the MELSA regional system through a contract with the Anoka County Library, the Statewide Borrower's Compact, and METRONET. This enables Columbia Heights patrons to gain access to special services and scholarly materials available at other participating libraries. Objectives for 2003 1. To explore the possibilities of a new facility within the structure of the City's Comprehensive Plan, Downtown Redevelopment Plan, and priorities set by the City Council. 2. To continue to pursue cooperative ventures with Independent School District #13, the Anoka County Library, the Anoka County Historical Society, and the Columbia Heights Historical Society. 3. To identify sources of alternative revenue to support qeneral library services. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chanqe Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 356,904 383,086 412,645 428,302 15,657 94,474 90,196 91,650 98,625 6,975 68,780 71,728 72,015 81,652 9,637 3,006 7,761 23,800 49,050 25,250 8,362 8,727 9,292 22,071 12,779 Budget Comments All contracts are settled for 2003, so Personal Services includes current rates of pay, benefits, and progression through ranges for all positions except temporary/part-time. There are no requests for additional work hours. The Supplies section includes $1,500 to replace one staff PC. Line items were either frozen or increased by 3%. A new line item for DVD's (2189) was added to accommodate new technology. Other Service Charges includes the following increases: 1 .) $1,694 in 3210 (Telephone); 2.) $500 for program performers in 3050 (Expert/Professional Services); 3.) $1,598 in 3600 (Insurance); and 5% increases in 3810 (Electric) and 3830 (Gas) over 2001 expenditures. Capital requests include replacement of the public use copier, the departmental copier, the carpet tile in the main floor entry, the ballasts in the East Room and the re-sensitizing unit for the security system in the Children's Department. Capital requests also include additional lighting in the Adult Reading Room and the one-time license fee for the ILS (Integrated Library System) upgrade. Contingencies and Transfers includes a $1,535 increase in 7100 (Administrative Overhead), $7,000 in 8100 (Contingencies) to cover unbudgeted items, and $1,000 in 8110 (Vandalism). Page 3-59 MUNICIPAL LIQUOR STORES Finance Department City of Columbia Heights Finance ' Direct°r I. m m m mk mi mm I PT Finance L~e. cretary IIj mllm mlmm m ,Accountsl I Payable i Clerk ~ m m . Assistant Finance Director mm m.1 I Accountant I , iim m m m lmm I I IS Director ! I Technician Clerk II1: Payroll / mm mm m Nlm m ', Clerkll: I i Utility, , j I mm mm mm m ; Clerk I: I I Utility' '_. J Liquor Operations Manager Assistant Liquor Operations Manager (6) FT Retail Clerk PT Retail Clerk (22) i Accounting !'Receptionist/I ' PT , Clerk ll: I ! Swithboard, I Meter I Liquor PT ' L Operator ! i Readeri Page 3-60 LIQUOR EXPENDITURE SUMMARY 9,000, 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Actual 2000 . Actual 2001 Adopted Adopted 2002 2003 Personal Services ISI Other Services & Charges ~ Contingencies & Transfers Supplies Capital Outlay Page 3-61 City of Columbia Heights, Minnesota Budget 2003 Liquor Revenue Store #1 Store #2 Store #3 Liquor Non-Operatin~ 609 609 609 609 I 37720 37725 37726 37728 37729 37730 37739 37740 37800 37820 37825 37826 37828 37829 37830 37839 37840 37920 37925 37926 37928 37929 37930 37939 37940 Revenue Sales-Liquor Sales-Beer Sales-Wine Sales-Miscellaneous Taxable Sales-Non Taxable Sales-Cigarettes Sales-Lottery Cash Over/Short # 1 Discounts Store # 2 Sales-Liquor Sales-Beer Sales-Wine Sales-Miscellaneous Taxable Sales-Non Taxable Sales-Cigarettes Sales-Lottery Cash Over/Short # 2 Sales-liquor Sales-Beer Sales-Wine Sales-Miscellaneous Taxable Sales-Non Taxable Sales-Cigarettes Sales-Lottery Cash Over/Short # 3 Revenue Cost of Goods Sold Net Operating Income 1,070,000 1,750,000 350,000 60,000 17,500 90,000 136,000 (2,300) (1,135) 685,000 1,270,000 290,000 46,000 14,200 70,000 65,000 (1,531) 3,471,200 2,437,534 2,716,260 1,896,360 500 000 900 000 82,000 30 000 10 000 75,000 60,00O (1,500) 1,655,500 1,256,900 754,940 541,174 398,600 0 Expenses Personal Services 331,423 223,816 178,131 0 Supplies 2,728,580 1,903,310 1,261,125 0 Other Services and Charges 233,776 143,092 35,814 0 Capital Outlay 0 0 0 6,000,000 Contingencies & Transfers 0 0 0 261,981 Summary Total Revenue Total Expenses Net Income 3,293,779 2,270,218 1,475,070 6,261,981 3,471,200 2,437,534 1,655,500 0 3,293,779 2,270,218 1,475,070 6,261,981 177,421 167,316 180,430 (6,261,981) Page 3-62 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 609 Activity Description Department: Liquor Store #1 609-49791 This department accounts for the operations of the liquor store on 44th and Central Avenue. This store opened in December 1984 and has been very profitable ever since. It was the City's first venture into a large volume-type liquor store. The store offers good pricing in a desirable shopping environment and, because of its competitiveness, has attracted customers from a wide area. Objectives for 2003 1. Reset store "Targeting Nationally Advertised Items." 2. Increase profitability by adding items with higher profit margins. 3. Increase sales by carrying items with wide customer appeal. Expense Changes by Category 2000 2001 2002 2003 Actual Actual Adopted Adopted $ Amount of Chan,qe Personal Services 256,934 275,276 140,818 331,423 190,605 Supplies 2,421,903 2,467,580 2,547,145 2,728,580 181,435 Other Services & Charges 208,341 220,404 243,233 233,776 (9,457) Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Budget Comments The budget for Top Valu I has increased $362,583 from the 2002 adopted budget. This is due to a projected increase in sales and increase in the value of cost of goods to be replaced. Page 3-63 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 609 Activity Description Department: Liquor Store #2 609-49792 The City opened this liquor store at 37th and Stinson in April 1993. Business has picked up significantly and it is anticipated that this will be a more profitable store in future years. Objectives for 2003 1. Reset store, move high profit items to high traffic areas. Infuse "Targeting Nationally Advertised Items." 2. Increase profitability by adding items with higher profit margins. 3. Increase sales by carrying items with wide customer appeal. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 2000 2001 2002 2003 Actual Actual Adopted Adopted $ Amount of Change 178,171 212,692 221,945 223,816 1,871 1,616,199 1,704,826 1,698,746 1,903,310 204,564 131,821 147,751 138,155 143,092 4,937 0 0 0 0 0 0 0 0 0 0 Budget Comments The budget for Top Valu II has increased $211,372 over the 2002 adopted budget. Page 3-64 IFund: 609 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET Department: Liquor Store #3 609.49793 Activity Description The City of Columbia Heights built this building and opened this store in 1964. In 1986 the store underwent significant renovation and improvements with the addition of a new cooler, lighting and floor tile. This store is operated as a small convenience operation with more profitable markups then the two larger volume stores. Objectives for 2003 1. Improve customer and neighbor relations. 2. Improve selection. 3. Improve appearance of store. Expense Changes by Catego~ 2000 Actual 2001 Actual 2002 Adopted Adopted $ Amount of Chan.qe Personal Services 148,864 142,394 177,688 178,131 443 Supplies 1,046,975 1,130,061 1,100,839 1,261,125 160,286 Other Services & Charges 29,045 35,823 37,880 35,814 (2,066) Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Budget Comments The budget for Heights Liquor has increased $158,663 over the 2002 adopted budget. Page 3-65 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO3 BUDGET IFund: 609 Department: Liquor Non-Operating 609-49794I Activity Description This department was established to account for liquor operation expenditures that are not directly related to any of the three liquor stores. The four major expenditures in this department are the transfer out to the General Fund to cover overhead labor expenses, the transfer out to the Capital Equipment Replacement Fund to fund all the General Fund capital equipment needs, the transfer out to the Infrastructure Fund for street rehabilitation projects, and the transfer out to the Information Systems Fund. Objectives for 2003 Due to an expiring lease at our Central Avenue store and difficulties with our landlord, we have proposed moving our location to a new site north of our existing location. A proposal of 3.75 million dollars is the estimated cost of this project. 'The new site would give us better site lines from the road and would allow us to be more competitive with other stores in the area. Our University Avenue store has been very profitable for the city for many years. But due to it's age, small size and an outdated floor plan, the sales traffic has outgrown the existing store. We propose building a new store slightly north of the existing site. This store with a new design, a larger sales floor and cooler would solve many of the issues that we currently face. A proposed 2.25 million dollars is the estimated cost of this project. A new computer system and cash registers will be needed to replace our current system, which has outlasted it's projected usefulness by many years. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan,qe 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6,000,000 6,000,000 277,970 223,000 217,954 261,981 44,027 The Liquor Non-Operating budget increased significantly due to the proposal to build new stores on Central and University Avenues. Page 3-66 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 436 Department: Capital Equipment Replacement-Liquor 436-49791 Activity Description Objectives for 2003 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 0 0 0 0 2,048,668 0 (2,048,668) 0 0 0 !~:'T~:::!2;'~~8!!:'":':': ?::. i'~:':' :::':!?!: ::'i'"~0:~ ,:i(2i~;~' Capital Equipment Replacement expenses will be covered under funds budgeted for Liquor- Non Operating. Page 3-67 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 436 Department: Capital Equipment Replacement-Liquor 436-49792I Activity Description Objectives for 2003 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 2000 Actual 2001 Actual 2002 Adopted 0 0 0 48,666 0 2003 Adopted $ Amount of Change 0 0 0 (48,666) 0 Budget Comments Page 3-68 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 436 Department: Capital Equipment Replacement-Liquor 436-49793 Activity Description Objectives for 2003 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 61,666 0 (61,666) 0 0 0 0 0 Capital Equipment Replacement expenses will be covered under funds budgeted for Liquor- Non Operating. Page 3-69 POLICE City of Columbia Heights Chief of Police Secretary II Captain Support Services Supervisor I Clerk Typist II Sergeants (3) Secretary II-A (2) Corporals (3) Patrol Officers (17) Community Service Officers (3) Page 3-70 POLICE EXPENDITURE SUMMARY 3,000,000 2,500,000 2,000,000 1,500,000- 1,000,000- 500,000 - 0 Jl i i · I ~:, .... ,. '.' '.:..':.. ?i"-"?:. .~..~,...,.,,,,.: ..,.:..._~. ~_-~.~--~- I Actual 2000 Actual 2001 Adopted 2002 Adopted 2003 E! Personal Services Other Services and Charges Contingencies & Transfers Supplies Capital Outlay Page 3-71 City of Columbia Heights, Minnesota Budget 2003 Police Revenue Cap Equip Police Animal Control DARE Police 101 101 270 431 I 31010 31O14 32110 3212O 33401 33405 334O6 33416 33421 33630 34201 34203 35101 35102 36210 39203 39214 39217 39218 39219 Total Revenue Revenue Current Ad Valorem Area-Wide Taxes Liquor, Wine & Beer License Cigarettes Local Government Aid PERA Increase Aid Existing Low Income Housing Aid State Law Officer Training Insurance Premium Tax-Police School District Special Police Services Public Safety-Police Report Court Fines Administrative Tags Interest on Investments Transfer In-General Fund Administration Overhead-Liquor Fund Administration Overhead-Refuse Fund Administration Overhead-Recycling Transfer In-Liquor Fund Expenses Personal Services Supplies Other Services and Charges Capital Outlay Contingencies & Transfers Total Expenses 5,453 46 47 44O 1,016,038 7,298 285,143 2,048 45,000 4,200 759 231 6 408 6 562 10 000 150 000 35 000 200 000 4 000 40 000 10 000 61 321 0 21,926 28,080 5,882 5,882 0 9,000 43,853 2,672,746 15,332 9,000 65,779 2,469,424 0 0 0 84,600 550 5,850 0 228,063 15,600 2,975 5,961 4,500 0 0 109,500 0 0 0 0 2,786,587 16,150 8,825 115,461 Summary Total Revenue Total Expenses Change to Fund Balance 2,672,746 15,332 9,000 65,779 2,786,587 16,150 8,825 115,461 (113,841) (818) 175 (49,682) Page 3-72 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 101 Department: Police lOl-4210oI Activity Description This is the general budget for the day-to-day running of the Police Department. This part of the budget covers personnel costs, general supply costs, other services and charges costs, and capital outlay expenses. The Police Department provides public safety services to the citizens of Columbia Heights and Hilltop. This includes police patrol, investigations, code enforcement, animal control, unusual occurrences, homeland security efforts, and administration. Objectives for 2003 1. To continue our community policing efforts and to develop relationships with local businesses, property owners, and the school district. 2. To develop a Mission and Values Statement for the Police Department within the next year. 3. To continue to look at the issues confronting us at the local schools and to develop plans to combat violence in the schools within the resources available to us in the Police Department. 4. To develop a closer working relationship with the Anoka County Sheriff's Department. 5. To search out alternative housing locations for the Police Department. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 2000 2001 2002 2003 Actual Actual Adopted Adopted $ Amount of Change 1,897,247 2,020,586 2,209,176 2,469,424 260,248 80,265 74,808 84,100 84,600 500 154,886 151,633 202,176 228,063 25,887 500 2,899 4,500 4,500 0 7,821 7,385 0 0 0 Budget Comments Personnel costs, benefits (3.5% negotiated) increased across the board. Gas prices continue to be unstable due to world conditions, line 2282 (+$500). Another large increase in insurance and bonds costs, line 3600 ( +$20,677); a large increase in telephone costs (+$4230); and a large increase in garage space allocation, line 4100 (+$3758) account for most, if not all, of the budget increases. All other lines have maintained at the same amount as the 2002 budget, or have seen a very slight increase to cover cost of goods and services. Page 3-73 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 Department: Animal Control 101..42700I Activity Description Animal containment measures are provided to the City of Columbia Heights by the Camden Pet Hospital, 1401 44th Avenue North. This includes animal shelter services, euthanasia services, adoption services, and clinic services. The capturing, transporting and temporary shelter of stray animals is performed by the Community Service Officers and, at times, Columbia Heights Police Officers. Objectives for 2003 To continue to develop our working relationship with Camden Pet Hospital in our effort to ~rovide state of the art animal services at a reasonable fee for our community. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services 0 0 0 0 0 Supplies 139 64 550 550 0 Other Services & Charges 10,317 11,704 15,600 15,600 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Budget Comments IWe are submitting the same costs for 2003 as we did in 2002. No Increase. Page 3-74 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 270 Department: DARE Project 270-42160I Activity Description The DARE program is very important and vital part of the education of the 5th grade children of Columbia Heights and Hilltop. It teaches the pitfalls of drugs and the illegal use of chemicals, tobacco products, and alcohol. The program is very effective at building self- esteem and confidence in its students and teaches defenses to peer pressure and other social problems. Objectives for 2003 The DARE program is a very important and vital part of the education of 5th grade students in Columbia Heights and Hilltop. Our objectives in relationship to the DARE program are to keep an adequate number of DARE officers trained in order to keep the DARE program available to all 5th grade students in the area. We also wish to maintain the high level of training and ongoing positive working relationships between the schools and our department. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 Actual Actual Adopted Adopted of Change 0 0 0 0 3,600 3,288 3,200 3,200 1,438 2,844 2,175 2,175 0 0 0 0 0 0 0 0 are submitting the same costs for 2003 as we did in 2002. No Increase. Page 3-75 IFund: 270 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2OO3 BUDGET Department: Junior High Projects 270-42161 Activity Description The DARE Junior High program is a training program similar to the DARE program but aimed at a slightly older student. The curriculum reinforces the counter measures to drug peer pressure and outlines the negativity of gang structures. The DARE Junior High program is taught by a specially trained police officer. At this time we do not have an officer trained in the area, but we hope to have one trained by the end of 2002. Objectives for 2003 ;Teach at least two DARE junior high courses in the middle school during the 2002-2003 school year. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 2000 2001 2002 2003 Actual Actual Adopted Adopted $ Amount of Change 0 0 0 0 0 0 0 2,650 2,650 0 0 0 800 800 0 0 0 0 0 0 0 0 0 0 0 Budget Comments We are submitting the same costs for 2003 as we did in 2002. No Increase. Page 3-76 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 276 Department: Local Law Enforcement Block Grant 276-42100I Activity Description The department has received a $17,241 Equipment Block Grant from the federal government. This grant is intended to supplement not supplant our equipment needs. Objectives for 2003 If the grant is available in 2003, we will reapply for it. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan,cje If the grant becomes available in 2003, we will apply for it again Page 3-77 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET JFund: 431 Department: Police Capital Equipment 431-42100I Activity Description The Capital Equipment budget for 2003 includes two full-sized marked squads, two replacement light bars, two replacement radar units, and our fourth and final payment for the Visions Records Management System. Objectives for 2003 To manage the Capital Equipment Replacement fund in a way that allows us to obtain the best equipment, for the best value, for the department, that meets the needs and requirements of the department. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 666 1,698 23,500 0 (23,500) 499 535 4,600 5,961 1,361 74,076 88,678 27,466 109,500 82,034 0 0 59,534 0 (59,534/ The Capital Equipment Replacement fund includes equipment required to keep our technology and fleet current and to keep our personnel safe in their duties. We must also look at setting aside dollars for the purchase of radio equipment over the next five to ten years. This would be in the event that the county goes to an 800 Mghz system and stops their current practice of buying radios for each police department. Page 3-78 PUBLIC WORKS City of Columbia Heights PW Director/City Engineer Secretary II-A Asst City Engineer PW Superintendent Foreman - Vehicle Maintenance Administrative Assistant T( ~h Foreman (3) Maintenance III Maintenance Worker (15) Maint. III Mechanic Maint. lll Bodyman/ Painter Page 3-79 PUBLIC WORKS EXPENDITURE SUMMARY 1,000, I i i i "' ...... ~ '"'?'? ~::':' "" ...... 1 Actual 2001 Adopted 2002 Adopted 2003 Actual 2000 Personal Services IS;] Other Services and Charges E;I Contingencies & Transfers Supplies Capital Outlay Page 3-80 o 0 0 o 0 00 w- 0000 v- o~ 0 0 0 0 O~ 00~ 00 ~00 CO00 o o o o o o o o o o o w- c~ . . o o 0000o ~o ~oooo ~o~o ~o~o ~o~ 00000 00000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 tO C~ 0 0 0 0 0 0 0 I~ 0 0 0 ~0 0 C~ C~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C~ 00~ 0 0 0 0 0 0 0 0 O0 0 0 I~- 0 0 0 0 0 0 0 ~- 0 CO 0 ~0 0 I~- O0 0 o o~- I-I-c) CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 Activity Description Department: Public Works 101-43000 This activity covers the wages and fringe benefit costs for both permanent and seasonal public works employees. The overall budget is mainly distributed to Public Works departments and other departments as appropriate. Objectives for 2003 1. Review seasonal pay ranges to attract (and retain) seasonal employees. 2. Evaluate and modify the overall usage and distribution (by dept) of seasonal employees. 3. Fill Assessment Clerk position. 3. Continue to evaluate PW staffing needs. Expense Changes by Catego~ 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services & Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Budget Comments The overall personnel budget for 2003 is $2,116,494 for salaries and fringe benefits, an increase of $107,325 over the adopted 2002 budget. The budget balances to zero as 100% of salades and fringe benefits are allocated to various departments in the city. Page 3-84 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 Activity Description Department: Engineering 101-43100 This department provides engineering services for public improvement projects. These activities include feasibility analysis, construction design, contract administration and project inspection. Other activities include general engineering, record keeping, GIS implementation, digital and hardcopy of file maintenance, and public contact. Objectives for 2003 1. Review and update financial analysis of street rehabilitation program. 2. Continue development of the computerized pavement management program for street zone work. 3. Continue development of City Works software for utility maintenance program at Public Works. 4. Continue conversion of plat drawings into scanned images. 5. Develop departmental strategic plan. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan,qe 176,571 197,338 252,787 266,893 14,106 14,564 12,185 18,200 12,850 (5,350) 35,588 36,620 41,453 37,333 (4,120) 3,248 2,030 2,000 2,000 0 81,920 171,272 0 0 0 The proposed 2003 Engineering budget is $319,076; a 1.47% increase over the 2002 budget. The primary area accounting for the increase is in personnel services resulting from labor agreements and step movements. Insurance & bonds, and rents and leases have also increased for 2003. All other areas of the budget have decreased or remained flat. Capital outlay remains the same as 2002. Page 3-85 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 101 Department: Streets 101-43121 Activity Description The street department provides for the maintenance of city streets, alleys, including patching, surface repairs, bituminous paving, street sweeping, snow plowing and removal, ice control, and miscellaneous projects as required. Objectives for 2003 1. Crack seal asphalt streets in zone #4. 2. Continue street repair/patching for zone 6B of the street rehab program. 3. Continue migration to the use of less sand and managed amounts of salt for ice street ice control. 4. Develop developmental strategic plan. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Adopted Adopted Adopted of Change 277,366 252,794 367,361 355,810 (11,551) 114,333 114,325 147,675 137,975 (9,700) 122,018 132,496 156,676 181,534 24,858 0 15,472 10,000 15,000 5,000 42,882 20,113 0 0 0 The overall 2003 budget for the street department is $ 690,319 an increase of 1.26% from 2002. The main areas accounting for the increase are insurance and bond rates, and rents and leases. Page 3-86 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 101 Department: Street Lighting 101.43160 Activity Description This activity provides for the energy costs related to intersection, mid-block, and alley lighting. This activity also includes maintenance and repair of City-owned street lights. Objectives for 2003 1. Review street lighting along 40th Avenue for upgrade, replacement or as a minimum, needed repairs. 2. Evaluate City-owned and maintained lights in City Parks. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 906 980 4,424 4,588 164 596 0 850 900 50 118,488 112,554 122,814 120,928 (1,886) 0 0 0 0 0 0 0 0 0 0 The 2003 proposed street lighting budget is $124,416 a decrease of 1% from 2002. Overall, the 2003 budget remains flat from 2002. Page 3-87 IFund: 101 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget Department: Traffic Signs & Signals 101-43170 Activity Description This activity provides for the installation and maintenance of city controlled signs and signals. This account group also provides for street striping and traffic counting. Objectives for 2003 1. Develop computerized sign inventory. 2. Upgrade regulatory signs to high intensity-VIP diamond grade on State Aid Streets. 3. Upgrade regulatory signs to high intensity-VIP diamond grade on Street Zone Work areas. 4. Continue replacement of antiquated traffic counters. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan,qe Personal Services 38,051 37,773 46,920 49,328 2,408 Supplies 12,741 13,071 8,600 9,900 1,300 Other Services & Charges 8,507 8,075 13,039 14,023 984 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 ?'.".' Budget Comments The overall budget proposed in 2003 is $73,251, an increase of $4,691 from the 2002 budget. Page 3-88 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 101 Department: Weed Control 101-43260 Activity Description This activity provides for the operations necessary for the enforcement of the City's ordinance for weed and turf control. Activities includes regularly scheduled site inspections city-wide and contracted abatement of weed and turf ordinance violations. Objectives for 2003 1. Continue policy development to provide a more pro-active approach to weed control, reducing complaints and following the city objective of improving the overall appearance of the city. 2. Cooperatively work with the City of Fridley and MNDOT on a turf maintenance program for the University Avenue corridor. Expense Changes by Category 2000 2001 2002 $ Amount Actual Actual Adopted Adopted of Chan.qe Personal Services 7,928 6,264 11,947 12,389 442 Supplies 125 0 300 250 (50) Other Services & Charges 5,096 3,118 3,712 3,789 77 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Budget Comments The proposed Weed Control budget is projected at $16,428, an increase of $469 from 2002. :The hourly rate for the cutter has increased slightly and the city maintenance crew's time will increase due to a pro-active approach and increased time spent maintaining the University Avenue Corridor and public right-of-ways. Public Works has assumed responsibility for property inspections as well as program administration. Page 3-89 IFund: 101 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget Department: Tree Trimming 101-46102 Activity Description This activity provides for the tree trimming of trees, removal of hazardous or dead trees on all city-owned and private properties, and replanting of new trees. It includes shaping and maintaining of boulevard trees in a healthy condition, removal of downed branches, and clearing obstructed signs. It also provides for private property or hazardous tree inspections, corner visibility, and brush in alley inspections. Funds from this department also cover the cost to remove and replant diseased trees from city property and right-of-ways. Objectives for 2003 1. Concentrate on boulevard tree trimming by residential street rehabilitation zones. 2. Trim sidewalk and street sign locations. 3. Contractual trimming at LaBelle and Sullivan Park to maintain safe pathways. 4. Contractual training (Arborists) for improving staff tree trimming techniques. 5. Evaluate the effectiveness of continuing the 25~75 cost share between the city and property owners for private DED tree removals. 6. Evaluate the effectiveness of the DED inspection program. 7. Research NSP/Tree Trust Replacement Program (removal of trees under power lines). 8. Improve the selection of tree planting sites. 9. Educate the tree recipients on the importance of maintaining the trees during the past five years. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan,qe Personal Services 27,039 19,067 27,124 47,542 20,418 Supplies 1,798 1,892 2,300 3,100 800 Other Services & Charges 18,712 16,921 17,830 53,858 36,028 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Budget Comments The proposed Tree Care and Maintenance budget is $104,500. This is a new functional area that combines three departments: Tree Trimming, Dutch Elm Sanitation and Dutch Elm Replacement for the 2003 budget. Page 3-90 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 101 Department: Dutch Elm Sanitation 101-46103I Activity Description This activity has been merged with Tree Care and Maintenance for 2003. Objectives for 2003 This activity has been merged with tree care and maintenance. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 13,729 8,659 12,710 0 (12,710) 182 71 100 0 (100) 35,124 29,878 30,573 0 (30,573) 0 0 0 0 0 0 0 0 0 0 7~!:~~? ':: ~:~.'~i::~.~:'~:~': ~i~~'iii:',~"': ~"'i ¥~'~i~.:~?i :'~""~ii :~i~:'~'i,i""~ ~":.( ~i;~}il This activity has been merged into the Tree Care and Maintenance portion of the 2003 budget. Page 3-91 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 101 Department: Dutch Elm Replanting 101-46104I Activity Description This activity has been merged with Tree Care and Maintenance for 2003. Objectives for 2003 This activity has been merged with tree care and maintenance. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 2000 2001 2002 2003 Actual Actual Adopted Adopted $ Amount of Change 1,347 1,175 6,049 0 (6,049) o o lOO o (loo) 6,725 8,047 8,944 0 (8,944) 0 0 0 0 0 0 0 0 0 0 Budget Comments This activity has been merged into the Tree Care and Maintenance portion of the 2003 budget. Page 3-92 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003Budget IFund: 101 Department: Parks 101-45200 Activity Description !This activity provides for the maintenance of: A. 15 City Parks; B. 3 public wading pools; C. 8 skating and 5 hockey rinks; D. 12 softball/baseball diamonds; E. 3 tennis courts; F. 12 buildings and other recreational facilities. This department also provides landscape maintenance for all municipal buildings, and the planning, implementation and construction of various park improvements. Objectives for 2003 1. Continue to develop a program that involves neighborhood input regarding park improvements. 2. Continue pursuing DNR grant funding for park redevelopment. 3. Improve the general condition of softball fields. 4. Develop a plan for bike paths that provides connectivity with city and county parks consistent with design team recommendations. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan.qe 369,557 362,283 414,678 471,937 57,259 61,474 67,996 80,050 80,300 250 175,719 144,691 157,487 183,100 25,613 1,262 7,342 0 14,100 14,100 1,460 0 2,000 2,000 0 The Parks proposed budget is $751,437, an increase of $97,222 over the 2002 adopted budget. The increase is due to increases in personnel costs, insurance and energy costs. Page 3-93 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 431 Activity Description Department: Engineering Capital Equipment 431-43100 The capital equipment fund was established to fund long-term capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling of long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives for 2003 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 0 0 0 0 0 941 0 0 513 513 14,475 0 0 7,878 7,878 0 0 0 0 0 Page 3-94 IFund: 431 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget Department: Parks Capital Equipment 431-45200 Activity Description Objectives for 2003 1. Replace #220 Dodge 250 3/4 Ton Truck $ 38,O00 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 0 0 0 0 0 904 4,260 5,723 2,470 (3,253) 13,904 65,531 88,050 38,000 (50,050) 0 0 0 0 0 ,.:..: ~ ......, .... . .. ,,, ........... · ....,.. ......~,,, ~,, .. ,, Item & Projected Cost The following requests have been made for Parks Capital Equipment Replacement: 11. Replace #220 Dodge 250 3/4 Ton Pick-up Truck $ 38,000 Page 3-95 IFund: 431 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget Department: Streets Capital Equipment 431-43121 Activity Description Objectives for 2003 1. Replace Unit #018 Ford 350 4X4 1 Ton Dump Truck 2. Replace Trailer for Small Roller #289 $50,000 $ 4,5OO Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopte.d of Change 0 0 0 0 0 0 0 0 0 0 6,133 138 0 3,543 3,543 154,982 52,215 4,500 54,500 50,000 0 0 0 0 0 Item & Projected Cost !The following requests have been made for Streets Capital Equipment Replacement: 1. Replace Unit #18 Ford 350 4X4 1 Ton Dump Truck $50,000 2. Replace Trailer for Small Roller #289 $ 4,500 Page 3-96 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 431 Activity Description Department: Capital Equip-Traffic Signs 431-43170 Objectives for 2003 Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan,qe 0 0 0 0 0 0 0 0 0 0 0 2,878 0 0 0 0 43,848 0 0 0 0 0 0 0 0 ~i '~.~ "" :''~ ¥ ~-i.':~.'.:. ~:'~746~.726 '." '" ': '"' ..:....0.: "i ' ' '.',i.i., .~i!." 0 ,':.', "- ' :" No mquests have been made for2003. Page 3-97 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 212 Activity Description Department: State Aid Maintenance 212-43190 This activity provides for the maintenance and repair of State Aid streets designated within the City and is funded by the MSA system. Objectives for 2003 1. Continue the implementation of the 5-year Capital Improvement Program developed in 1999 as part of the certified status of local streets. 2. Retain 'certified' complete status for our local MSAS. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan.qe 22,537 33,145 23,573 24,775 1,202 2,061 1,710 4,000 20,000 16,000 14,065 20,975 59,140 93,460 34,320 55,219 51,791 10,000 33,000 23,000 0 7,180 0 0 0 The proposed 2003 budget is $171,235, an increase of $74,522 from last year. Additional staff time is allocated for recertifying the City's State-Aid System. This allows the use of State- Aid funding on local streets and provides an additional revenue source for the City's Infrastructure fund to be used in the Street Rehabilitation Zone work. Page 3-98 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 601 Activity Description Department: Water Utility Source of Supply 601-49400 This department covers potable water purchased from the City of Minneapolis for resale to the residents of Columbia Heights. Actual expenditures were $735,393 and $983,112 in 2000 'and 2001, respectively. Amounts will vary from year to year based upon demand. Objectives for 2003 It is anticipated that in 2003 the City will begin contract negotiations with the City of Minneapolis. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services 0 0 0 0 0 Supplies 735,393 983,112 840,183 907,500 67,317 Other Services & Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Budget Comments The proposed budget for the year 2003 is $907,500, which is based upon the budgeted amount of water purchased in 2002, plus an estimated eight percent increase from the City of Minneapolis. Page 3-99 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 601 Activity Description Department: Water Distribution 601-49430 This activity provides for the operation and maintenance of the City's entire water distribution system, including mainlines, hydrants, valves, meters, pump stations (2), sprinkler systems (3), and decorative fountains (2). Objectives for 2003 I1. Continue implementing recommendations from the 1999 water quality and distribution study. 2. Continue negotiation for the interconnection to City of Hilltop. 13. Review and develop a large meter replacement program for commercial and industrial users. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 235,906 233,385 249,222 288,247 39,025 39,665 56,438 53,950 43,900 (10,050) 216,743 297,913 225,750 232,034 6,284 0 0 59,650 34,500 (25,150) 25,000 28,549 25,000 25,000 0 The proposed Water Distribution budget is $623,681; an increase of $10,109 from the 2002 adopted budget. Most line items have remained flat from 2002. The increase can be attributed to increases in personnel costs, insurance and energy costs, along with a major improvement to the City°s supervisory controls and alarms for pumps and lift stations by replacing the master panel located in the MSC building. Page 3-100 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: ,601 Activity Description Department: Water Non-Operating 601-49449 Objectives for 2003 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 138,771 74,641 0 74,641 74,641 Page 3-101 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 433 Department: Water Capital Equipment 433-49449 Activity Description The capital equipment fund was established to fund long-capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives for 2003 No requests for 2003 budget. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan,qe 0 0 0 0 0 0 0 0 0 0 0 1,703 237 0 (237) 0 26,200 3,650 0 (3,650) 0 0 0 0 0 No requests have been made for 2003. Page 3-102 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 602 Department: Collections 602-49450 I Activity Description This activity provides for the operation and maintenance of the City's sanitary sewer collection system. Included in this activity are inspections and repairs of manholes, main and lateral sewer lines, and lift stations (4). Annual sewer flows are between 550 and 600 million gallons to MCES treatment facilities. Objectives for 2003 1. Continue the rehab of existing sewer line structures throughout the City 2. Continue sanitary sewer system evaluations through an aggressive televising and reporting program. 3. Add manhole inspections to the televising inspection reports. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chang,,e, 114,918 165,231 198,083 190,313 (7,770) 22,137 22,063 34,825 30,350 (4,475) 193,836 217,659 209,598 191,689 (17,909) 1,302 (1,500) 43,650 10,000 (33,650) 25,000 28,010 25,000 30,000 5,000 The 2003 Sewer Collections proposed budget is $447,352, which is a decrease of $63,804 from 2002. Page 3-103 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 602 Department: Disposal 602-49480I Activity Description This department provides for fees paid to the Metropolitan Council Wastewater Services for sewage treatment disposal. Actual expenditures were $646,382 and $660,588 in 2000 and 2001, respectively. Costs will vary from year to year based upon flows. Objectives for 2003 Rates from the MCES have declined slightly or stayed flat over the last couple of years. It is anticipated that rates will stay flat for 2003. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 646,382 660,588 729,131 729,131 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 The proposed 2003 Sewage Disposal budget is 729,131. This represents a 0% increase from 2002 due to Met Council Environmental Services continued streamlining of operations. Page 3-104 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 602 Department: Sewer Non-Operating 602-49499I Activity Description Objectives for 2003 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,500 0 0 0 6,000 4,000 0 5,000 5,000 Page 3-105 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 604 Department: Storm Water Utility 604-49650I Activity Description This department provides for the operation and maintenance of the city's storm sewer system, including inspections and repairs of storm sewer pipe, catch basins, manholes, and drainage )onds, and surface water related activities. Objectives for 2003 1. Rehab existing structures throughout the City. 2. Storm sewer system evaluation: manhole sewer line inspections. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 2000 2001 2002 2003 Actual Actual Adopted Adopted $ Amount of Change 49,107 51,545 64,337 62,400 (1,937) 7,737 11,672 24,075 23,175 (900) 9,467 23,911 61,952 51,637 (10,315) 0 0 3,650 0 (3,650) 0 85,200 95,200 52 300 Budget Comments The proposed 2003 budget is $232,412, a decrease of $16,802 from the 2002 adopted budget. Page 3-106 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget I Fund: 604 Department: Storm Water Non-Operating 604-49699 Activity Description Objectives for 2003 Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan.qe Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services & Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 50,000 0 0 125,000 125,000 Budget Comments Page 3-107 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 432 Department: Sewer Capital Equipment 432-49499 Activity Description :The capital equipment fund was established to fund long-capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal !amount is set aside each year. Objectives for 2003 1. Replace Unit #102B Underground TV Tractor System. Expense Changes by Catego~ Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 0 0 0 0 0 0 0 237 780 543 0 22,926 3,650 12,000 8,350 0 0 0 0 0 " "'"' ..~:.i~i~..' i'~.. i i,'~:92~:~.~:~....~': ~'~i~;~?~.:~, '~ !i' ~?ao.'.: i~ .'..' a,~3;L Item Projected Cost The following requests have been made for Sewer Capital Equipment Replacement: 1. Replace unit #102B Underground TV Tractor System $12,000 Page 3-108 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 402 Department: State Aid General Construction 402I Activity Description This fund is used for capital improvement projects on the City's municipal state aid streets. The fund balance was brought down to zero with the construction of the Central Avenue Construction project in 2002. Objectives for 2003 1. Complete Central Avenue-Reconstruction Project 2. Mill & Overlay of various state-aid streets consistent with the 1999 5-year MSA ClP. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 17,609 12,141 0 0 0 316 0 0 0 0 286,890 129,314 0 0 0 55,619 230,112 0 0 0 0 0 0 0 0 In 1999, the City was asked by the Office of State Aid to provide a detailed five year program, explaining how Columbia Heights plans on spending down its excessive MSA fund balance. Consistent with that request, a 5-year plan was developed. This year's 2003 State Aid Construction budget follows that plan and primarily is represented by seal coating of state aid streets in various locations of the City. Page 3-109 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 412 Department: Parks Capital Improvement 412-45200I Activity Description This activity provides for capital improvements in the City's park system, including major repairs/improvements to park buildings, playgrounds, recreational facilities, and park amenities. Objectives for 2003 Capital Outlay Projects-listed in priority: 1. Prestemon Park-Remove Tennis Court 2. Ramsdell Park-Remove Hockey Rink 3. Sullivan Park-Reshingle Picnic Shelter 4. Sullivan Park-Reconstruct Picnic Shelter 5. Sullivan Park-Reconstruct Playground EauiDment Grant Eligible Projects-Listed in priority: 1. Huset Park-2002 Master Plan Recommendations - Reconstruct and/or-Add Amenities such as a new playground and picnic shelter. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 0 0 0 0 0 5,581 5,624 0 0 0 7,870 6,691 14,138 15,892 1,754 58,325 16,399 275,000 260,100 (14,900) 0 0 0 0 0 :.; il ii..' '(!,3:, Budget Comments The 2003 proposed Parks Capital Improvement budget is $275,992, a decrease of $13,146 from 2002. This continues a substantial increase from past budget years and is funded only by transfers into the Park Development Fund. To further the available dollars in that fund, staff has applied for grant monies through the DNR Outdoor Recreation Grant Program. Potential projects have been identified and listed in priority order. Page 3-110 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget JFund: 430 Activity Description Department: Infrastructure 430-46323 This fund was set-up in 1992 for the rehabilitation of the City's street system, with money transferred from the Liquor Fund. The fund initiated the City's street rehabilitation program in 1996 and with annual transfers, will perpetuate the continued investment into the maintenance and improvements of the City's streets. An additional source of revenue was secured in 2000, on a 2-year renewable cycle, with the certification of the City State-Aid Street System. Objectives for 2003 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan,qe 0 0 50,000 62,120 12,120 0 0 0 0 0 7,341 13,645 9,500 8,000 (1,500) 386,797 212,007 85,000 85,000 0 0 0 0 0 0 The Infrastructure Fund supports city costs to perpetuate the city wide street rehab program. Zones 1,2,3, 4, 5 and 6A have been completed. The rehabilitation of city streets west of Central Avenue, zone 6B is planned for construction in 2003. An additional source of funding from the City's State-Aid account is available with continued certification by MNDOT of our State-Aid system. Page 3-111 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 651 Department: Water Construction 651 I Activity Description This fund covers Capital Improvements to the City's Water Distribution System and the reconstruction and/or repairs to the distribution system including mains, pumping stations, water towers, and operational control valves. Objectives for 2003 1. Evaluate and implement recommendations of the 1999 water distribution study. 2. Coordinate repair/replacement of watermains that are in the street reconstruction zones or major improvement projects such as Central Avenue. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan,qe Personal Services 0 0 0 0 0 Supplies 0 0 0 0 0 Other Services & Charges 0 0 0 0 0 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 268,669 1,641,540 0 331,000 331,000 Budget Comments The 2003 Water Construction budget is $331,000 to continue the focus on rehabilitation of an aging system. Work includes pipe replacement in the Zone 6 Street Rehabilitation area. Page 3-112 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 652 Department: Sewer Construction 652I Activity Description Objectives for 2003 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Chan,qe 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 150,000 150,000 0 0 0 0 0 i% ._:"~i.?;~..':~: ~ 0': i~';~ ~'__'.:: ~'"-.";:..' .-:.~'.,0'.'.:~i: :i'.!"i,~ ~' ..i .', :. ~0": .:i. ~ .'-1'~,,.~.. :... ,ii: .i ... 1'~~i~: The 2003 Sewer Construction budget is proposed at $150,000 to continue addressing the rehabilitation of an aging sewer system. Work includes manhole and pipe rehabilitation in the Zone Street Rehabilitation area. The program also includes an annual budget of $50,000 for continued lining of deficient pipes. Page 3-113 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 438 Department: Cap Imp Rep Storm Sewer 438-49699 Activity Description The capital equipment fund was established to fund long-capital equipment needs in the general fund. This was accomplished by preparing a detailed 20-year projection of the City's equipment needs and scheduling long term replacement. Thus, the City can set aside an equal amount of funding to provide a reserve for future years when large, more costly equipment will need to be purchased, eliminating the highs and lows in budgeting as an equal amount is set aside each year. Objectives for 2003 No requests for 2003 budget. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 0 0 0 0 0 0 0 237 0 (237) 0 0 3,650 0 (3,650) 0 0 0 0 0 .' ' ,.' .." :...,..:'.0 "'." ." '. 0, .. ".~ ~;a87' .':'..'..,~," ~i"~,'!: 0 ' ....(3;aa~i No requests have been made in 2003. Page 3-114 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 653 Department: Storm Sewer Construction Fund 653-49699 Activity Description Objectives for 2003 Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 0 0 0 0 0 23,900 0 0 0 0 0 0 0 135,000 135,000 150,594 432,091 0 0 0 Page 3-115 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 Budget IFund: 701 Department: Central Garage 701-49950I Activity Description Central Garage provides preventive general maintenance and repair of all city vehicles and equipment. The City currently has 310 pieces of equipment that are maintained on a regular basis. This is an internal service fund with revenue generated by charges to other departments and funds. Objectives for 2003 1. Begin the planning and architectural design for building and site improvements to the MSC building. 2. Continue to improve the information available on the CFA software program for fleet maintenance. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 143,823 151,250 161,734 165,268 3,534 64,513 79,451 104,500 99,550 (4,950) 137,843 140,972 142,569 132,512 (10,057) 630 0 5,500 5,500 0 30,000 94,000 94,500 94,500 0 The Public Works garage budget proposed for 2003 is $497,330 which represents an $11,423 decrease over the 2002 adopted budget. Capital outlay remains the same with continued funding for a building fund for recommended improvements to the Municipal Service Center Building in 2003. Most other budget areas are flat from the 2003 budget. Page 3-116 RECREATION City of Columbia Heights Recreation Director Clerk-Typist II PT Clerk-Typist II Senior Citizen Coordinator I Program Coordinator (2) Head Custodian Custodian II (6 PT) Custodian I Page 3-117 RECREATION EXPENDITURE SUMMARY 700,000]~'~ 600,000 500,000 400,000 300,000- 200,000- 100,000- 0 Actual 2000 Actual 2001 Adopted 2002 Adopted 2003 Personal Services ~ Other Services and Charges E;] Contingencies & Transfers Supplies Capital Outlay Page 3-118 E~ 8 o 0 o o o to o o o 00 0 o '-8 O~ 0 O0 0 0 0 v- 0 w-w-COO 0 0 (0 0 0 tO ~ 0 v- w- 0 I~ 0 0 ~ t~ ~0 0 0 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 Department: Recreation Administration 101-45000I Activity Description This activity provides recreational opportunities and services to the residents of Columbia Heights. The Recreation Department is comprised of ten main areas in which the Director, two Program Coordinators, one Clerk-Typist II, and one half-time Recreation Clerk disperse their time· Each of the ten areas has its own separate budget· This category provides salaries for the department as well as supplies and contractual services for the department. Objectives for 2003 I12 Continue to improve customer service. · Evaluate existing recreational programming needs of the community and create recreation programs to meet those needs. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual .Actual Adopted Adopted of Change Personal Services 168,354 142,955 184,075 199,210 15,135 Supplies 4,440 4,006 5,950 5,950 0 Other Services & Charges 12,116 11,083 16,409 19,257 2,848 Capital Outlay 1,065 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Budget Comments The Recreation Administration budget has increased $17,983 primarily due to step increases in personal services. Supplies and other services and charges remain the same as the 2002 budget. Telephone increased $2,546 for 2003. Page 3-120 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 Department: Youth Athletics 101-45001 Activity Description This activity classification encompasses recreational programs provided to youth. These programs consist of children and adolescents K-12. Programs fall under seven sport-specific headings, including baseball, basketball, football, soccer, volleyball, and wrestling. All programs are participation-orientated, with the focus on fun, socialization, and athletic skill development. These particular programs provide Columbia Heights' youth with supervised play opportunities at local gym facilities and neighborhood parks. Objectives for 2003 1. Develop coaches' clinics in conjunction with high school. 2. Develop youth teams at all grade levels at all parks. 3. Expand soccer leagues to include more age divisions. 4. Conduct an informational meeting for parents before the start of each season. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services 4,222 3,394 13,237 13,237 0 Supplies 343 126 600 600 0 Other Services & Charges 3,540 2,478 5,793 5,865 72 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Budget Comments The proposed year 2003 budget is relatively the same as it was in 2002. Insurance has increased $72. One reason this budget has not increased is due to the significant donation of athletic equipment made by the Columbia Heights Athletic Boosters Association. Page 3-121 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 Department: Adult Athletics 101-45003 I Activity Description This activity encompasses recreational programs provided to Columbia Heights' adults. Leagues are administered in summer, fall, and winter. An annual summer softball tournament is held during the Heights' Jamboree. Objectives for 2003 1. Explore options of developing adult football and broomball leagues. 2. Pursue options with the Park and Recreation Commission to create additional ball fields due to overwhelming response to our adult softball programs. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services 3,575 3,230 7,761 7,761 0 Supplies 4,665 2,778 2,750 2,750 0 Other Services & Charges 13,908 15,073 14,779 14,817 38 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 !:~:~;i~?~~!;~;:~!!~?~:~i~!~1!:~::?~:~!~:~:i:!~:~!~:~~;~: '~;~:i~::~!.;;~:~{?~;~.?~'!;?~'i;;~:~::...:, Budget Comments The Adult Athletics budget for 2003 has relatively no change. Insurance has increased $38 for 2003. Page 3-122 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 Department: CHASE 101-45004 Activity Description This activity classification encompasses recreational, academic, athletic, and enrichment programs provided to the youth ages 3-13. These offerings are participation-orientated, with the focus on fun, socialization, achievement, and skill development. Tumbling runs throughout the fall, winter, and spring sessions. Special events that are family-oriented and run throughout the year are Winter Fest, Bunny Brunch, Safety Camp, Halloween Spooktacular, and Breakfast with Santa. This will be the fifth year for the Traveling Puppet Wagon, which was funded through a grant from the Medtronic Foundation in 1998. The Puppet Wagon travels to neighborhood parks and performs a variety of family-based puppet shows. Objectives for 2003 1. Improve and expand preschool (4-6 years old) programming opportunities. 2. Maintain and improve special event programs. 3. Develop a more comprehensive youth dance program. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers 2,000 2,001 2,002 2,003 Actual Actual Adopted Adopted 16,378 25,261 15,544 15,544 1,615 197 2,300 2,300 1,118 2,426 4,325 4,325 0 0 0 0 0 0 0 0 $ Amount of Change Budget Comments No change for 2003. Page 3-123 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 Department: Traveling Athletics 101-45005 Activity Description This activity classification encompasses competitive athletic opportunities offered to Columbia Heights' youth in grades 5-12. Teams are formed in basketball, baseball, and softball, with ~layers selected by ability after pre-season tryouts. Teams are organized and equipped lhrough the Recreation Department, which is unique in the metro area. Teams compete within Minnesota Youth Athletic Services sanctioned leagues. Objectives for 2003 1. Look for alternative organizations for teams to be sanctioned by. 2. Work with high school to encourage more youth to participate in traveling athletics. 3. Develop a baseball tournament to be played during the Lion's Jamboree. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services 4,348 3,533 7,443 7,443 0 Supplies 569 52 1,025 1,025 0 Other Services & Charges 16,118 7,870 14,129 14,167 38 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 ': ii :" .'i_~. 2...1.. ;~5" .~.i_i_:i'. 11!:I...4..~I'~: ::" ~i 22~ '..~.' 7:I~'' i:i"i i-:': i..' 2~;~i~::ii''~' Budget Comments Traveling Athletics has increased $38 due to insurance increases. Page 3-124 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 Department: Back to Parks 101-45006I Activity Description In 1995 the City Council established the Back to Parks Program. For this program the City has budgeted $10,000. Of this $10,000 the City will match any monies that community groups raise to better improve the parks of park facilities. Final approval is subject to City Council approval. This program is designed to get more community groups to take ownership of the parks. Objectives for 2003 None due to lack of funding. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change No change. Program was cut in 2002. Page 3-125 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 Department: Trips and Outings 101-45030I Activity Description Trips and Outings include one-day and extended trips for senior citizens. These are advertised through quarterly trip flyers mailed to participants. It continues to be one of our most popular offerings and is a self-sustaining program. Objectives for 2003 1. Provide seniors with a well-planned and well-executed trip schedule of both one-day and extended trips. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 0 0 0 0 0 255 205 350 350 0 40,460 37,392 38,253 38,316 63 0 0 0 0 0 0 0 0 0 0 The only budget change for 2003 is an increase of $63 for insurance. Page 3-126 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET IFund: 101 Department: Senior Citizens 101-45040I Activity Description The Senior Center is located in Murzyn Hall and provides a wide variety of programs to individuals 55 years and older in the community. The Center is open Monday through Friday from 9:00 a.m. to 4:00 p.m. Objectives for 2003 1. To provide social, educational, and recreational programs to seniors in the community. To serve as a center that provides resource information regarding senior issues and concerns. 2. To provide the opportunity for senior exercise programs. Expense Changes by Category 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change Personal Services 59,970 60,764 65,269 67,516 2,247 Supplies 2,092 1,774 2,950 2,950 0 Other Services & Charges 4,012 4,283 8,019 8,114 95 Capital Outlay 0 0 0 0 0 Contingencies & Transfers 0 0 0 0 0 Budget Comments Personal services increased $2,247 due to staff wage increases. Insurance also had a $95 increase. Page 3-127 IFund: 101 CITY OF COLUMBIA HEIGHTS, MINNESOTA 2003 BUDGET Department: Murzyn Hall 101-45129 Activity Description In an average year, Murzyn Hall (JPM) is used approximately 2,500 hours for classes/ activities, 1,500 hours for weddings, and 1,000 hours for meetings. Approximately 15% of the users are charged while the remaining 85% are fee waived organizations. JPM operates seven days a week and runs near full capacity throughout the year. Objectives for 2003 1. Develop a JPM preventative maintenance plan. 2. Continue to develop a plan for roof improvement. Expense Changes by Category Personal Services Supplies Other Services & Charges Capital Outlay Contingencies & Transfers Budget Comments 2000 2001 2002 2003 $ Amount Actual Actual Adopted Adopted of Change 98,279 128,708 156,732 159,104 2,372 12,283 22,834 15,100 16,100 1,000 59,462 77,152 63,340 71,818 8,478 49,320 3,248 0 2,000 2,000 0 0 0 0 0 Personal services has increased $2,372 due to staff increases. Gas has increased $5,000. Insurance has increased $2,004. The JPM budget has increased a total of $13,850. Page 3-128 FINANCIAL RESOURCES FOR OPERATING BUDGET The following is a description of the funds that finance the operating budget. Each fund is a separate fiscal and accounting entity. General Fund Accounts for all financial resources except those required to be accounted for in another fund. This fund accounts for the majority of the City's operating budget. Special Revenue Funds Special Revenue Funds are used to account for the proceeds of specific revenue sources that finance specified activities as required by law or administrative regulation. Municipal State Aid Fund: Maintained according to state statute for maintenance and construction of streets or municipal state aid systems. Cable Television Fund: Established to account for revenues and expenditures associated with cable television franchise. DARE Program Fund: Established to account for revenues and expenditures of DARE program. Library Fund: Established in 1993 to account for revenues and expenditures of the library. Project Pride Fund: Established in 1992 to ensure that every resident of the City has access to recreation programs.. Federal Police Grant Fund: Established to account for revenues and expenditures associated with a federal grant received for the hiring of additional police officers. FAST COPS Fund: Established to account for revenues and expenditures associated with a federal grant received for the hiring of one additional police officer. Community Development Fund: Established to account for revenues and expenditures associated with planning, building inspections, and community development projects within the City. Debt Service Funds The Debt Service Funds are used to account for the collection of tax levies and other revenues and to record the payment and interest on outstanding General Obligation Bonds. Tax Increment Bonds Funds: A separate fund is used to account for each separate Tax Increment Bond Issue revenues and expenditures. Capital Project Funds Capital Project Funds are maintained to account for the construction of major capital facilities. Project funding consists of a combination of several revenues sources, such as municipal State Aid streets, special assessments, sewer utility fund, other governmental units, state and federal grants, etc. Sheffield Redevelopment Fund 410: Used to fund redevelopment of the area of the City identified as Sheffield Neighborhood. Capital Improvement General Government Buildings Fund 411: Used to account for improvements to municipal buildings--library, municipal garage, and City Hall. Capital Improvement Parks Fund 412: Used to account for capital improvements in City parks. Infrastructure Replacement Fund 430: Used to fund replacement of City infrastructure. Capital Equipment Replacement Fund 431: Used to fund replacement of fixed assets as needed. Page 3-129 Enterprise Funds Used to account for operations that are either financed and operated in a manner similar to pdvate business enterprises or where the governing body has decided that a periodic determination of revenues earned, expenses, incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Water Utility Fund: Used to account for revenues and expenses associated with services to area residents. Sewer Utility Fund: Used to account for revenues and expenses associated with sewer disposal within the City. Refuse Utility Fund: Used to account for revenues and expenses associated with organized collection of refuse and recycling in the City. Liquor Fund: Used to account for revenues and expenses associated with the operation of three off-sale liquor stores. Internal Service Funds Used to account for the financing on a cost reimbursement basis of goods or services provided by one department or agency to other departments or agencies within the City. Central Garage Fund: Used to account for the costs of operating a maintenance facility for automotive equipment used by other City departments. Such costs are billed to other departments at actual cost plus a fixed overhead factor. The automotive equipment itself is acquired by the various user departments which are responsible for financing replacement vehicles as necessary. Energy Management Fund: Used to account for the costs associated with energy management and maintenance within the City. All costs are recorded in the fund and allocated to user departments. Data Processing Fund: Used to account for management information system costs throughout the City. Trust and Agency Funds Used to account for assets held by a government in a trustee or agent capacity for individuals, private organizations, other governments and/or other funds. Police/Fire Contingency: Used to account for future years' expenditures related to police and fire. 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CO 0 0 0 1.0 0 0 0 (0 0 C~O 0 ~0 0 0 0 I0 0 0 0 0 0 I0 0 CITY OF COLUMBIA HEIGHTS TOTAL PERSONNEL - F.T.E. & SALARIES 2000 - 2003 F.T.E. ADOPTED ADOPTED SALARIES SALARIES 2000 2001 ADOPTED PROPOSEDI BUDGET BUDGETI 2002 2003 I ADMINISTRATION: Mayor City Council Council Secretary City Manager Asst. to City Manager Secretary to City Manager Special Project Coor. Intern Assessing Accounting Clerk II Clerk Typist II TOTALS 0.20 9,000 9,000 9,000 9,000 0.80 31,200 31,200 31,200 31,200 1.00 42,300 38,651 41,988 43,404 1.00 89,064 95,985 95,985 105,093 1.00 59,816 60,116 70,976 75,536 1.00 39,800 39,800 42,488 43,904 1.00 40,584 40,584 43,452 44,964 0.20 5,000 5,000 0 0 1.00 32,915 32,915 34,979 0 0.75 22,970 22,970 25,513 0 7.95 372,649 376,221 395,581 353,101 COMMUNITY DEVELOPMENT: Deputy Exec. Dir/Comm.DeveI.Dir. Comm Development Assistant Comm Development Assistant Occupancy Specialist FSS Coordinator Secretary Planner Building Inspector Assist Building Inspector Permits License Clerk Intern TOTALS 1.00 58,901 58,401 65,820 68,810 1.00 43,000 55,524 62,091 61,865 0.50 0 0 0 17,760 0.00 30,019 0 0 0 0.00 13,983 0 0 0 1.00 32,080 30,330 33,958 36,495 1.00 32,960 39,084 43,512 46,404 1.00 51,992 51,492 55,452 57,384 1.00 35,835 36,131 32,709 0 0.50 12,563 14,193 0 18,279 0.50 8,840 9,360 0 0 7.50 320,173 294,515 293,542 306,997 FINANCE: Finance Director Assistant Finance Director M.I.S. Coordinator & Technician Accountant Acctg. Clerk Acct Payable Accounting Coordinator Acct Clerk Customer Service Accounting Clerk II Payroll Accounting Clerk II Utility Accounting Clerk II Liquor Accounting Clerk II Liquor Accounting Clerk I Utility Meter Reader Accounting Intern Secretary II Receptionist Election Head Judge Election Judge TOTALS 1.00 83,648 83,648 88,780 92,102 1.00 56,390 56,390 61,596 63,744 2.00 94,491 94,309 106,686 111,500 0.00 0 0 44,856 50,521 0.00 0 0 38,832 37,940 1.00 39,524 39,524 0 0 0.00 0 0 38,832 0 1.00 35,884 36,614 39,032 40,376 1.00 30,936 31,526 0 35,910 0.75 13,810 14,661 22,929 25,859 1.00 28,552 30,696 0 0 1.00 31,342 31,442 33,247 34,391 0.50 10,878 4,444 8,105 8,106 0.40 3,500 3,500 0 0 0.75 20,372 20,372 22,706 23,501 1.00 28,592 29,420 0 33,934 0.00 2,736 0 2,736 0 0.00 15,120 0 17,280 0 12.4 495,775 476,546 525,617 557,884 Page 6-1 CITY OF COLUMBIA HEIGHTS TOTAL PERSONNEL - F.T.E. & SALARIES 2000 - 2003 F.T.E. ADOPTED ADOPTED ADOPTED PROPOSED SALARIES SALARIES BUDGET BUDGET 2000 2001 2002 2003 FIRE DEPARTMENT: Fire Chief Assistant Fire Chief Captain I& II Journeyman Firefighter Recruit Firefighter III PT Secretary PT FirefighterslEMS Clerk Typist II TOTALS 1.00 63,008 68,532 79,252 83,496 1.00 57,908 57,908 63,908 61,500 3.00 166,404 190,863 200,058 2.00 266,615 106,646 113,864 121,290 1.00 40,258 40,477 49,175 54,577 0.62 20,050 20,050 25,475 21,970 4.00 60,800 69,650 74,756 75,000 1.00 26,986 26,986 31,500 34,736 13.62 535,625 556,653 628,793 652,627 LIBRARY: Library Director Children's Librarian Adult Services Specialist Clerk Typist II-Adult Services Dept Clerk Typist II-Children's Dept 4 Library Supervisors 8 Pages and 1 Choreperson Library Aide 1 Library Clerk TOTALS 1.00 68,012 68,012 73,324 76,106 1.00 41,880 41,880 44,844 46,404 1.00 41,880 41,880 44,844 46,404 1.00 32,638 32,638 34,952 35,341 1.00 30,626 30,626 32,815 33,984 0.65 21,170 21,170 23,368 23,355 3.45 50,365 50,365 51,940 55,014 0.05 5,075 5,075 6,906 6,838 0.75 20,289 20,289 19,831 21,656 9.90 311,935 311,935 332,824 345,102 MUNICIPAL LIQUOR STORES: STORE # 1: Liquor Manger Assistant Liquor Managers Store Supervisor Part-time Accountant Head Cashier Cashiers and Stockers STORE # 2: Assistant Liquor Managers Store Supervisor Cashiers and Stockers STORE # 3: Assistant Liquor Manager Cashiers and Stockers TOTALS 1.00 73,180 71,350 66,892 72,336 3.00 76,630 116,219 118,866 130,530 0.00 32,964 0 32,324 32,322 0.50 0 0 0 14,858 1.00 22,271 23,713 25,351 21,141 3.50 83,363 83,913 83,363 83,050 1.00 40,158 39,730 83,505 87,840 1.00 32,964 32,604 0 0 1.40 40,275 40,275 40,305 42,930 1.00 32,984 38,650 41,034 43,782 1.40 49,376 49,376 49,391 58,529 14.80 484,165 495,830 541,031 587,318 POLICE DEPARTMENT: Police Chief Police Captain Police Sergeants Police Corporals Police Officers Sr. Records Technician 1.00 78,500 80,288 86,476 89,714 1.00 63,500 60,983 67,448 70,904 3.00 183,518 180,532 195,627 205,564 3.00 57,276 166,338 179,348 184,499 17.00 1,057,827 926,012 998,728 1,010,718 1.00 40,208 42,080 45,044 43,986 Page 6-2 CITY OF COLUMBIA HEIGHTS TOTAL PERSONNEL - F.T.E. & SALARIES 2000 - 2003 F.T.E. ADOPTED ADOPTED SALARIES SALARIES 2000 2001 ADOPTED PROPOSED BUDGET BUDGET I 2002 2003 Record Technicians Community Service Officers Secretary Clerk Typist Inv. Pay Diff. Seasonal Bike Safety TOTALS PUBLIC WORKS DEPARTMENT: Public Works Director A.C.E. Public Works Superintendent Administrative Assistant Shop Forman Secretary Clerk Typist II Engineering Tech IV Engineering Tech III Engineering Tech II Forman Maintenance III Maintenance II Maintenance Worker Seasonal TOTALS RECREATION DEPARTMENT: Recreation Director Senior Citizens Coordinator Senior Aerobic Instructor Program Coordinator Clerk Typist II-Park Clerk Typist II-Recreation Seasonal Head Custodian Custodian II Custodian I TOTALS GENERAL GOVERNMENT BLDGS Head Custodian TOTALS 2.00 60,888 62,179 67,062 70,806 3.00 91,854 114,038 129,673 98,663 1.00 32,216 34,629 37,067 38,381 1.00 27,844 29,824 31,929 33,057 7,920 9,240 9,240 9,240 0.12 2,750 2,750 0 0 33.12 1,704,301 1,708,893 1,847,642 1,855,532 1.00 76,437 1.00 58,332 1.00 59,184 1.00 40,584 1.00 46,601 1.00 35,755 1.00 34,435 2.00 50,097 1.00 43,672 0.00 36,209 3.00 135,147 3.00 127,142 0.00 293,624 15.00 275,011 2.37 91,000 33.37 1,403,230 77,855 58,532 58 782 39,7O8 46 601 35 520 29 234 49 840 43 737 36 230 135 447 127 682 374,480 197,694 93,000 1,404,342 83 617 63 698 62.742 42 150 53 111 38.354 30 347 53.712 0 46,898 142,804 134,692 0 612,472 95,000 1,459,597 92,268 65,928 64 920 44 964 54 941 39 656 30 231 112 096 49 101 0 149,691 140,513 0 647,681 105,000 1,596,990 1.00 60,384 58,582 62,171 67,612 1.00 41,192 40,991 43,896 45,420 0.33 8,474 8,728 8,728 8,728 2.00 46,007 57,941 64,184 67,379 0.50 33,210 12,033 13,988 15,126 1.00 33,210 32,020 30,300 32,759 1.75 40,211 41,040 39,640 39,640 1.00 38,176 33,176 40,847 42,095 2.00 34,326 46,383 52,487 52,487 0.50 10,817 11,190 5,086 5,086 11.08 346,007 342,084 361,327 376,332 1 33,176 33,176 1 33,176 33,176 0 0 0 0 TOTAL FULL TIME TOTAL PART TIME 115.75 5,335,713 5,333,939 5,704,450 5,868,911 28.99 671,323 666,256 681,504 762,972 *NOTE: Part time,Seasonal and Temporary are shown in bold. Page 6-3 City of Columbia Heights, Minnesota City Manger and City Council Changes City Manager Changes: Capital Equipment - Police Liquor- Non-Operating (7,200) 6,000,000 Radar units and Light Bars paid for by Grant New Liquor store City Council Changes: Community Development Sheffield Development 77,000 (77,000) Transfer In from HRA Transfer Out to Community Development Page 6-4 COMMUNITY PROFILE City of Columbia Heights Location County Anoka Region Metro Senate District 52 House District 52A Congressional District 6 History What is now Columbia Heights was once part of Manomin County. Manomin was too small to support itself, so on November 2, 1869, it was annexed to Anoka County. It was then considered part of Fridley Township. On March 14, 1898, incorporation as a village was completed. The City Charter was adopted on July 21, 1921. The City of Columbia Heights is 3.4 square miles in area. Popu~tion 1900 123 1960 17,533 1920 2,968 1970 23,997 1930 5,613 1980 20,029 1940 6,053 1990 18,910 1950 8,175 2000 18,520 Miles of Streets and Alleys Trunk Highways 3.0 City Streets County 6.2 Alleys 61.8 18.9 Sewer and Watermain Miles Storm Sewers 33.6 Sanitary Sewers 59.0 Watermains 66.1 Parks City Parks 13 Playgrounds 11 County Park Schools Senior High 1 Junior High I Elementary Parochial Elementary Building Permits Year 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 Number 484 515 5O5 565 596 602 678 597 1,254 794 1,235 1,201 Est. Construction Cost 4,894,021 2,373,433 3,292,353 4,522,438 4,927,970 11,910,040 5,904,308 16,991,747 24,018,811 6,767,183 12,547,885 8,283,941 Page 6-5 GLOSSARY Accounting System. The total structure of records and procedures which record, classify, summarize, and report information on the financial position and results of operations of a government or any of its funds, fund types, balanced account groups, or organizational components. Accrual Basis. A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or spent. Ad Valorem Tax. A tax collected from all the real property within the City based upon the value of thc property. Ad Valorem Tax (Special Levy). A tax collected from all real property based upon the value of the property. This category accounts for tax levies imposed on property for special purposes authorized by state statute, e.g. debt service, Housing and Redevelopment Authority, contributions to the Fire Relief Association, etc. Agency Fund. A fund consisting of resources received and held by the governmental unit as an agent for others. Annual Budget. The budget authorized by resolution of the City Council for the fiscal year. Appropriation. An authorization of the City Council to incur obligations and spend City funds. Appropriations are usually made for fixed amounts and are typically granted for one year. Appropriation of Fund Balance. Using the existing fund balance for current operations. Assessed Valuation. The total value of all real and personal property in the city which was used as a basis for levying taxes. Asset. Resources owned or held by a government which have monetary value. Attrition. A method of achieving a reduction in personnel by not refilling the positions vacated through resignation, reassignment, transfer, retirement, or means other than layoffs. Authorized Personnel. Employee positions, which are authorized in the adopted budget, to be filled during the year. Bond Proceeds. Funds received from the sale of any bond issue. Budget. A council approved plan for receiving and expending public funds. An estimate of expenditures and the proposed means of financing them. Budgetary Basis. This refers to the basis of accounting used to estimate financing sources and uses in the budget. This generally takes one of three forms: GAAP, cash, or modified accrual. Budgetary Control. The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. Budget Calendar. The schedule of key dates which a government follows in the preparation and adoption of the budget. Budget Message. A general discussion of the proposed budget presented in writing as part of the budget document. The budget message explains principal budget issues against the background of financial experience in recent years and presents recommendations regarding the financial policy for the coming year. Capital Improvements. Expenditures related to the acquisition, expansion or rehabilitation of an element of the government's physical plant; sometimes referred to as infrastructure. Page 6-6 Capital Improvement Plan (CIP). The five year schedule of capital improvement projects and items. This is a flexible budget document that is used as a planning tool for needed improvements. Capital Outlay. Expenditures that result in the acquisition of or addition to fixed assets which have a value over $1000 and have a useful life of greater than one year. Capital Projects. Major construction, acquisition, or renovation activities which add value to a government's physical assets or significantly increase their useful life. Also called capital improvements. Cash Basis. A basis of accounting in which transactions are recognized only when cash is increased or decreased. Certified Tax Levy. The ad valorem tax levy that is recorded with Anoka County. Class Rate. Set by the Legislature, the rates are multiplied by the market value to determine the net tax capacity of a property. Constant or Real Dollars. The presentation of dollar amounts adjusted for inflation to reflect the real purchasing power of money as compared to a certain point in time in the past. Consumer Price Index (CPI). A statistical description of price levels provided by the U.S. Department of Labor. The index is used as a measure of the increase in the cost of living (i.e. economic inflation). Contingency. A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contractual Services. Services rendered to a government by private firms, individuals, or other governmental agencies. Examples include utilities, rent, maintenance agreements, and professional consulting services. Cost-of-living Adjustment (COLA). An increase in salaries to offset the adverse effect of inflation on compensation. Current Ad Valorem. Taxes levied and becoming due during the current year, fi.om the time the amount the tax levy becomes due until a penalty for non-payment is attached. Debt Service. The planned accumulation of revenues and appropriation of expenditures for the retirement of long- term debt principal and interest. Deficit. The excess of an entity's liabilities over its assets or the excess of expenditures or expenses over revenues during a single accounting period. Delinquent Ad Valorem. Taxes that remain unpaid on and after the date on which penalty for non-payment is attached. Department. The basic organizational unit of government which is functionally unique in its delivery of services. Depreciation. Process of allocating the cost of a capital asset to the periods during which the asset is used. Disbursement. The expenditure of monies fi.om an account. Distinguished Budget Presentation Awards Program. A voluntary awards program administered by the Government Finance Officers Association to encourage governments to prepare effective budget documents. Employee (or Fringe) Benefits. Contributions made by a government to meet commitments or obligations for employee fringe benefits. Included are the government's share of costs for Social Security and the various pension, medical and life insurance plans. Page 6-7 Encumbrance. The commitment of appropriated funds to purchase an item or service. To encumber funds is to set aside or commit funds for a specified future expenditure. Enterprise Fund. A fund that accounts for operations that are financed and operated in a manner similar to private business enterprises--where the intent of the governing body is that costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. Expenditures. The payment of cash on the transfer of property or services for the purposes of acquiring an asset, service or settling a loss. Expense. Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other charges. Fees. A general term for any fixed charge levied by government associated with providing a service permitting an activity, or imposing a fine or penalty. Major types of fees include business and non-business licenses, fines, and user charges. Fiscal Year. For budgeting purposes the City's fiscal year is the calendar year. Fixed Assets. Assets of long-term character that are intended to continue to be held or used, such as land, buildings, machinery, furniture and other equipment. Full-Time Equivalent (FTE). The number of hours of work performed by a full-time employee in one year (2,080), or portions thereof. Fund. A separate accounting entity, with a set of self-balancing accounts for recording the collection of revenues and the payment of expenditures to carry out a specific function. Fund Balance. The excess of an entity's assets over its liabilities. The term fund balance is used in governmental fund types. The term retained earnings is used in enterprise funds. GAAP. Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and recording encompassing the conventions, rules, and procedures that define accepted accounting principles. General Fund. The largest fund in the City, the General Fund accounts for most of the City's financial resources. General Fund revenues include: property taxes, licenses and permits, service charges, and other types of revenue. This is the fund that accounts for the revenues and expenditures necessary to deliver basic operating services: police, fire, finance, parks, public works, etc. Goal. Specific items to be accomplished during the year. Grant. A contribution of assets (usually cash) by one governmental unit or other organization to another. Typically, these contributions are made to local governments from the state and federal governments. Homestead and Agriculture Credit Aid (HACA). An intergovernmental revenue from the State of Minnesota. HACA replaces the old homestead credit program which provided tax relief to homestead properties. HACA is an aid to local governments which pays for the increased tax relief provided to certain classes of property. HRA. Housing and Redevelopment Authority. The HRA is a separate legal entity but is under the control of the City and its Council. It was established to account for economic development and tax increment financing activities. Infrastructure. The physical assets of a government (e.g. streets, water, sewer, public buildings and parks). Interfund Transfers. The movement of monies between funds of the same governmental entity. Intergovernmental Revenues. Money received from the State or Federal government in the form of grants or shared revenues for various activities. Page 6-8 Investment. Securities permitted by law are purchased and held for the production of income in the form of interest. Levy. To impose taxes for the support of government activities. Levy Limitation. The maximum amount permitted to be levied by a taxing jurisdiction as established by Minnesota Statutes. The levy limitations were lifted effective with taxes payable in 1993. Line Item Budget. A budget format that summarizes the object codes of expenditures for goods and services that the City intends to purchase during the fiscal year. Local Government Aid. Money given to the City fi'om the State based on a formula that was originally designed to provide tax relief and equalization among cities. Mill. The ~roperty tax rate which is based on the valuation of property. A tax rate of one mill produces one dollar of taxes on each $1,000 of assessed property valuation. Municipal State Aid Maintenance. Money received from the State of Minnesota for the maintenance of certain streets within the City which are designated "State Aid Streets". Net Tax Capacity. The taxable value of all real and personal property in the city which is derived by multiplying the market value by the applicable class rates. Object of Expenditure. An expenditure classification, referring to the lowest and most detailed level of classification, such as electricity, office supplies, asphalt, and furniture. Objective. Something to be accomplished in specific, well-defined, and measurable terms and that is achievable within a specific time frame. Obligations. Amounts which a government may be legally required to meet out of its resources. They include not only actual liabilities, but also encumbrances not yet paid. Operating Revenue. Funds that the government receives as income to pay for ongoing operations. It includes such items as taxes, fees from specific services, interest earnings, and grant revenues. Operating revenues are used to pay for day-to-day services. Operating Expenses. The cost for personnel, materials and equipment required for a department to function. Other Services and Charges. Include expenditures for services other than personal services. Examples of such charges include professional services, communication, transportation, advertising, printing and binding, insurance, utility services, repair and maintenance, rentals, and depreciation. Personal Services. Include expenditures for salaries, wages, and related employee benefits provided for all persons employed by the City. Employee benefits include employer contributions to a retirement system, insurance, sick leave, severance pay, and similar benefits. Prior-Year Encumbrances. Obligations fi.om previous fiscal years in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation for which a part of the appropriation is reserved. They cease to be encumbrances when the obligations are paid or otherwise terminated. Property Tax Levy. The amount of dollars to be collected from the taxable property within a taxing district. Proposed Budget. The recommended City Budget submitted by the City Manager to the City Council. Page 6-9 Proprietary Funds. Funds that account for government operations that are financed and operated in a manner similar to a private business. Reserve. An account used to indicate that a portion of fund equity is legally restricted for a specific purpose or not available for appropriation and subsequent spending. Resolution. A special or temporary order of a legislative body; an order of a legislative body requiring less legal formality than an ordinance or statute. Resources. Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. Retained Earnings. The accumulated earnings of an Enterprise Fund which have been retained in the fund. Revenue. Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, and interest income. Special Revenue Fund. A fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Supplemental Appropriation. An additional appropriation made by the governing body after the budget year or biennium has started. Supplies. Include articles and commodities which are consumed or materially altered when used, such as office supplies, operating supplies, repair and maintenance supplies, and small tools and minor equipment. Tax Capacity. This measure replaced assessed valuation according to the 1988 tax law changes. Tax Capacity is derived by using the new tax capacity percentages established by the Legislature. Tax Capacity Rate. This replaced the term "Mill Rate" and was adopted by the Legislature in 1988. This rate will be expressed as a percentage. Transfers In/Out. Amounts transferred from one fund to another to assist in financing the services for the recipient fund. Truth in Taxation. A program adopted by the State Legislature which requires local governments to provide notice of their proposed budgets and levies. They are then required to hold public hearings to inform the citizens and give them the opportunity to provide input on spending and taxing levels. Unencumbered Balance. The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future purposes. Unreserved Fund Balance. The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. Page 6-10