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Home My WebLink AboutNovember 25, 2003 CITY OF COLUMBIA HEIGHTS PARK & RECREATION COMMISSION AGENDA KEYES ROOM, JOHN P. MURZYN HALL TUESDAY, NOVEMBER 25, 2003 6:30 P.M. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf only). 1. ROLL CAIJJ CONSENT AGENDA All items listed with asterisks (****) are considered to be routine by the Park & Recreation Commission and will be enacted as part of the consent agenda by one motion. 3. (****) APPROVAL OF OCTOBER 22, 2003 MINUTES 4. (****) APPROVAL PAYMENT OF BILLS LETTERS AND REQUESTS Ao REQUEST FOR FEES WAIVED FOR SISTER CITIES INTERNATIONAL The Sister Cities International is requesting fees be waived for a spaghetti supper to benefit Wheelchairs for Peace / Poland Project to be held at JPM on Saturday, March 20, 2004. Bo REQUEST FOR FEES WAIVED FOR COLUMBIA HEIGHTS FIREFIGHTERS ASSOCIATION The Columbia Heights Firefighters Association is requesting fees be waived for their annual meeting and banquet to be held Saturday, January 31, 2004. o OLD BUSINESS Ao REVIEW OF HUSET PARK MASTER PLAN PLANNING OBJECTIVE Public Works Director/City Engineer, Kevin Hansen, will review the original proposal plan objective prior to the consultant presentation in December 2003. CHANGE OF PARK AND RECREATION COMMISSION DECEMBER MEETING DATE The planning consultants for the Huset Park Master Plan are not able to make the December 16, 2003 meeting date. Staff would like to change the December Park and Recreation Commission meeting date to December 9, 2003 or December 18, 2003. PAGE TWO 7. o NEW BUSINESS A. REPLACE CARPET IN LABEIJ.E LOUNGE Recreation Director, Keith Windschitl, will discuss options for replacing carpet in the upper and lower portions of the bar. B. POSSIBLE TABLE LINEN RENTAL OPTIONS FOR CURRENT RENTERS Recreation Director, Keith Windschitl, will discuss possible linen rental options to generate additional revenue for JPM. 2005 JPM RENTAL RATES Recreation Director, Keith Windschitl, will discuss proposed JPM rental rates for 2005. Staff is recommending a 15% reduction for 2005 full Friday night rentals to generate more Friday rentals. Premix rates for 2005 would increase by $1.00. All other 2005 rates would remain the same as 2004. Attached is a copy of the proposed JPM rental rates. REPORTS A. Recreation Director B. Public Works Director/City Engineer C. Commission Members ADJOURNMENT P&RCOMM: AGENDA-NOV03 City of Columbia Heights Park and Recreation Commission October 22, 2003 The meeting was called to order by Eileen Evans at 6:00 p.m. ROLL CALL Members present: Eileen Evans; Jerry Foss; Tom Greenhalgh; Bruce Kelzenberg; David Payne; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Also Present: Karen Moeller Excused Absent: Gary Mayer Absent: None APPROVAL CONSENT AGENDA Motion to approve consent agenda by Foss; second by Greenhalgh. All ayes, motion carried. LETTERS AND REQUESTS ALL NIGHT SENIOR PARTY REQUESTS FEES WAIVED Recreation Director, Keith Windschitl, informed the Commission that the All Night Senior Party, which will be held June 8th - June 11th 2004, including an overnight rental that runs from Thursday into Friday, would like fees to be waived for this event. Commission Member, Jerry Foss, explained that it's not the school district but the parents that host this event for graduating seniors. Motion by Payne, second by Greenhalgh to waive fees entirely for the Senior All Night Party. All ayes, motion carried. REQUEST FOR FEES WAIVED FOR 500 CARD CLUB Council Member, Bruce Kelzenberg, is requesting for fees waived for a 500 card club. He stated that he would like to see the community have the option to get together to play 500 at JPM in the Senior Center. They would meet one or two Fridays per month and charge between $3.00 and $5.00 per person. Recreation Director, Keith Windschitl, indicated that the Senior Center is not typically rented out on Friday evenings. An option of eliminating the need for a custodian for these rentals would be allowing Bruce Kelzenberg to have a key for the building. Motion by Payne, second by Greenhalgh to waive fees and have all City, County and State laws adhered too. All ayes, motion carded. PAGE TWO REQUEST FOR FEES WAIVED FOR A HOLIDAY KICK OFF PARTY Recreation Director, Keith Windschitl, indicated that Columbia Heights resident, Gary Peterson, is requesting fees waived for a holiday kick off party to be held on Saturday, November 29, 2003. All proceeds from the holiday kick off party will go towards a Columbia Heights Community Center. Motion by Foss, second by Greenhalgh to waive fees entirely for the Holiday Kick Off party. All ayes, motion carried. REQUEST FOR FEES WAIVED FOR A 'WALK FOR LEUKEMIA' FUNDRAISER Recreation Director, Keith Windschitl, indicated that Columbia Heights resident, Mary Cross, is requesting for fees waived for a 'Walk for Leukemia' fundraiser to be held at JPM on Saturday, January 10, 2004. Commission Chairperson, Eileen Evans, stated that the Commission should comply with the reduced rate policy of $40.00 entry fee and $15.00 per hour. Motion by Foss, second by Greenhalgh to reduce fees to $40.00 entry fee and $15.00 per hour for the 'Walk For Leukemia' fundraiser. All ayes, motion carried. OLD BUSINESS There is no old business at this time. NEW BUSINESS RESIGNATION OF BILL PETERSON FROM PARK AND RECREATION COMMISSION Commission Chairperson, Eileen Evans, informed the Commission of Bill Peterson's letter of resignation. Recreation Director, Keith Windschitl, stated that the City Council has interviewed for this position and will appoint an applicant upon making their final decision. PARK AND RECREATION COMMISSION MEETING DATES FOR NOVEMBER AND DECEMBER Recreation Director, Keith Windschitl, discussed the options for the Park and Recreation Commission meetings for November and December. Due to the holiday season and other Board and Commission meetings, the meetings will be changed to Tuesday, November 25, 2003 and Tuesday, December 16, 2003. Both meetings will be held at 6:30 p.m. PAGE THREE REPORTS RECREATION DIRECTOR Recreation Director, Keith Windschitl, informed the Commission of Central Middle School's intent to charge the Recreation Department $45.00 per hour after 9:00 p.m. during the week and any duration during the weekend. This information was brought to the Superintendent's attention during the Columbia Heights Athletic Booster's meeting on Wednesday, October 15, 2003. The Superintendent is going to look into this and let the Recreation Director know what is happening with this matter. Recreation Director, Keith Windschitl, stated that a decision would need to be made concerning the rental rates for 2005. He is also suggesting making Friday rentals more desirable to potential renters. Currently there are 22 Heights resident rentals, 23 non- resident rentals, ten rentals at the rate of $40.00 entry fee and $15.00 per hour and ten rentals with fees waived. This item will appear on the upcoming 2003 agenda. Recreation Director, Keith Windschitl, informed the Commission of the Commission Dinner to be held at JPM on Wednesday, December 10, 2003. This event will recognize volunteer groups (Boards, Commissions, and Beautification Committee). PUBLIC WORKS DIRECTOR/CITY ENGINEER Public Works Director/City Engineer, Kevin Hansen, informed the Commission that the Huset Park Master Plan is under way. A meeting was held with the Huset Park Neighborhood group, which was well attended. He will present the Huset Park Master Plan at the December 2003 Commission meeting. Public Works Director/City Engineer, Kevin Hansen, handed out a spreadsheet that indicated the average daily usage of skating/hockey finks in Columbia Heights from 1998 to 2003. The Public Works Department has received direction from the City Council to keep 2 to 4 rinks open. The hockey and recreational finks, along with the buildings, that will be kept open during the 2003-2004 season will be Keyes Park, McKenna Park and Ostrander Park. Commission Member, David Payne, suggested that only ice be made at Gauvitte Park, stating that there is no ice finks on the west side of University. Kevin Hansen indicated for only ice to be made at Gauvitte Park would save the city $3,000 to $4,000. Motion by Greenhalgh, second by Payne to accept Keyes Park, McKenna Park and Ostrander Park remaining open and for ice only at Gauvitte for the 2003-2004 season. Upon vote, ayes, Greenhalgh, Payne, and Evans. Abstained, Foss. Motion camed. PAGE FOUR COMMISSION MEMBERS Commission Member, Jerry Foss, informed the Commission of his trip to Tampa, Florida, and what their recreational programs has to offer. Jerry Foss stated coaches are certified, football has weigh-ins every Saturday morning, the stands are full, them are cheerleaders for every event and them are concession stands for every event, they play on the High School field and the players are all announced. Jerry Foss would like to see something similar implemented within the Columbia Heights Recreation programs. ADJOURNMENT Meeting adjourned at 6:54 p.m. Tina Foss, Park and Recreation Commission Secretary 4 EXPENSES - MURZYN HALL - OCTOBER, 2003 DATE VENDOR ITEM COST ACCOUNT 13-Oct Viking electric track lights $66.11 2171 13-Oct General parts coffee basket $94.00 2171 15-Oct Napa floor dry $4.59! 2171 13-Oct Pepsi premix $467.00 4990 15-Oct State of MN Phone $49.39 3210 31-Oct State of MN sales tax $143.68 4395 TOTAL $824.77 8 [~ 8 8od~ 8 o6 oo 8 o o o o o o ~ ~ 8 8 (0 COLUMBIA HEIGHTS Minnesota, U.S.A. sister CITIES INTERNATIONAL CITY HALL 590 40th Avenue N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 PHONE: (763) 706-3600 FAX: (763) 706-3601 LOMIANKI Poland City of Columbia Heights Recreation Depamne~ Mill Street Columbia Heights, MN 55421 25, October 2003 RE: Murzyn Hall Reservation Dear Commission Merabers, Our Sister Cities committee is grateful that Jeff's Bobby and Steve's AUTOWORLD has offered to provide another popular (and delicious) spaghetti supper to benefit our Wheelchairs for Peace / Poland Project. They did this for our Sister Cities in May, 2003, which was held on a Sunday...a greatly appreciated fund raiser for this volunteer organization. We have already reserved the date of March 20, 2004, (Saturday)...probably 3:00 - 7:00 p.m. - serving from 4:00 -6:30 p.m. This date is workable with AUTOWORLD - as per their Grille Manager, Mitch - but we may adjust the time frame slightly. We were told that there would not be a Friday night activity - which would save some additional costs. Since this is a benefit for our non-profit community organization, we respectfully request that the usual fee schedule be waived/adjusted for this worthy cause. Every $75 that we save, means th~ another new wheelchair can be delivered to a child/adult in need. We have the support of the Kenneth Behfing Foundation (California) that will match our funds dollar per dollar. So every dollar saved here provides double the benefit! Pleaso contact me for any further informafi'on or ffyou have questions. Your past consideration and assistance is deeply appreciated. We trust you will consider this request from a very dedicated community group that always strives to promote Columbia Heights with our various hmnonitarian activities. DZIEKUJE BARDZO THANK YOU VERY MUCHI Sincerely, COLUMBIA HEIGHTS / LOMIANKI, POLAND ATIONAL Dolores Puente Strand, Co Chair 1145 Polk Place ColumbiaHeJg~$, MN - 55421 Phone: 763 / 571-1709 Cc: AutoWofld: JeffBahe Mitch [ Tina Foss- ASSOC uet Re~ I{rldOC Pa( _OLUMBTA HETGHTS FTREFTGHTERS ASSOCI'ATI'ON 555 Mill Street NE Columbia Heights, MN 55421 763-706-3650 Fax 763-706-3651 November 19th, 2003 Dear Park and Recreation Commission Members, The Columbia Heights Firefighter's Association is an organization whose purpose is to promote camaraderie and good relations between the membership of the fire department and with the public. Every January we hold our Annual Meeting and Banquet. Approximately 20 members and up to 10 retired fire department members will be attending the annual banquet this year. We would like to request the use of Murzyn Hall for our Annual Banquet on Saturday, 3anuary 31st, 2004, which will be held between the hours of 6pm and Midnight, We would also respectfully request that any rental and maintenance fees be waived or greatly reduced. Thank you for your time and consideration, Dan O'Brien Chair, Social Committee 10301 University Ave. NE., Suite 108 Blaine, MN. 55434 November 19, 2003 Keith Windschitl John P. Murzyn Hall Columbia Heights Park and Recreation 530 NE. Mill Street Columbia Heights, MN. 55421 Dear Mr. Windschitl: First, I want to take this opportunity to thank you. On February 19th, 2003 you generously provided Opportunity Partners the use of your hall for our Successful Living Awards Ceremony. We are hoping to be able to use the John P. Murzyn Hall on February 24t~, 25th or the 26t~, 2004. This event will be hosted from 6pm-9pm. It would be greatly appreciated if our staffcould begin set up at 3pm. We are expecting 150-200 people from our Anoka County and Hennepin County SILS, IHW and ILP Programs. The support of your organization would make a significant difference for disadvantage individuals striving for inclusion and acceptance as self-sufficient members of the community. If you have any questions or need additional information about this, or any Opportunity Partners program and services, please contact me at (763) 717-1786, or my supervisor, David Volz, at (763) 717-2960. Thank you for considering this opportunity to help make this awards ceremony a success for people with special needs. Sincerely, Amy M. He,gel K~ Assistant Program Manager Anoka SILS and In-Home Waiver Program JOHN P. MURZYN HALL RENTAL RATES Rentals in 2004 will pay the 2004 rate, and rentals in 2005 will pay the 2005 rate. RENTAL INFORMATION 2004 RATES 2005 RATES (Sun- Fri) (Saturday) (Sun- Fri) (Saturday) Hall/Kitchen/LaBelle Lounge $945.00 $1,000.00 $800.00 $1,000.00 Hall $675.00 $705.00 $675.00 $705.00' Kitchen $115.00 $120.00 $115.00 $120.00 LaBelle Lounge $200.00 $210.00 $200.00 $210.00 Gauvitte Room $170.00 $175,00 $170.00 $175.00 Prestemon Room $170.00 $175.00 $170.00 $175.00 Edgemoor Room $170.00 $175.00 $170.00 $175.00 Keyes Room $170.00 $175.00 $170.00 $175.00 Youth Lounge $170.00 $175.00 $170.00 $175.00 Maithaire/McKenna Room $240.00 $250.00 $240.00 $250.00 Senior Center $240.00 $250.00 $240.00 $250.00 Down Payment (non-refundable) $500 / $100 $500 / $100 $500 / $100 $500 / $100 Damage Deposit $250.00 $250.00 $250.00 $250.00 Security Deposit $100.00 $100.00 $100.00 $100.00 CSO per hour $20.00 $20.00 $20.00 $20.00 Pre-Mix Deposit $100.00 $100.00 $100.00 $100.00 Pre-Mix per canister $22.00 $22.00 $23.00 $23.00 Early Entry Fee* $60.00 $60.00 $60.00 $60.00 Custodial Charge per hour $15.00 $15.00 $15.00 $15.00 CO2 System Usage Fee** $20.00 $20.00 $20.00 $20.00 Events Lasting 2 hours or less 50% 50% 50% 50% Events Lasting 4 hours or less 25% 25% 25% 25% Heights Resident Discount*** 25% 25% 25% 25% IAudio/Visual equipment rental I $25.00 I $25.00 I $25.00 I $25.00 * Subject to approval by Recreation Director and/or Park & Recreation Commission. ** For use of CO2 system to tap kegs of beer. Fee waived if renter purchases pre-mix from the City or the Lion's Club provides bartending services. *** Columbia Heights Resident discount is exclusively limited to the renter or their parents, providing one is a Columbia Heights resident. COLUMBIA HEIGHTS RECREATION DEPARTMENT Mill STREET N.E., COLUMBIA HEIGHTS, MN 55421-3878 (763) 706-3730 TDD (763) 706-3692 The following is the agenda for the regular meeting of the Park and Recreation Commission to be held at 6:30 p.m. on Tuesday, November 25, 2003 at John P. Murzyn Hall, Keyes Room, 530 Mill Street N.E., Columbia Heights, MN. 1. Call to Order and Roll Call 2. Consent Agenda 3. Approval of October 22, 2003 Minutes 4. Approval Payment of Bills 5. Letters and Requests a. Request for fees waived for Sister Cities International b. Request for fees waived for the Columbia Heights Firefighters Association 6. Old Business a. Review of Huset Park Master Plan Planning Objective b. Change of Park and Recreation Commission December meeting date 7. New Business Reports a. b. C. Replace carpet in LaBelle Lounge Possible table linen rental options for current renters 2005 JPM rental rates Recreation Director Public Works Director/City Engineer Commission Members 9. Adjournment The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment orll employment in, its services, programs, or activities. Upo, n request, accommodation will be provided to allow individuals withll Ildisabilities to participate in all City of Columbia Heights services, programs, and activities. Auxiliary aids for handicapped [I IIpersons are available upon request when the request is made at least 96 hours in advance. Please call the City Councilll []Secretary at 706-3611 to make arrangements. (TDD/706-3692 for deafonly.) THE CItY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY iN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER