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HomeMy WebLinkAboutOctober 22, 2003 CITY OF COLUMBIA HEIGHTS PARK & RECREATION COMMISSION AGENDA KEYES ROOM, JOHN P. MURZYN HALL WEDNESDAY, OCTOBER 22, 2003 6:00 P.M. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf only). 1. ROLL CAI]. CONSENT AGENDA All items listed with asterisks (****) are considered to be routine by the Park & Recreation Commission and will be enacted as part of the consent agenda by one motion. 3. (****) APPROVAL OF SEPTEMBER 24, 2003 MINUTES 4.(****) APPROVAL PAYMENT OF BHJ~S LETTERS AND REQUESTS AIJJ NIGHT SENIOR PARTY REQUESTS FEES WAIVED The All Night Senior Party, which will be held June 8th - June 11th, 2004, including an overnight rental that runs from Thursday into Friday, would like fees to be waived for the event. REQUEST FOR FEES WAIVED FOR 500 CARD CLUB Council Member, Bruce Kelzenberg, is requesting fees be waived for a 500 card club that will be held in Murzyn Hall Senior Center. REQUEST FOR FEES WAIVED FOR A HOLIDAY KICK OFF PARTY Columbia Heights resident, Gary Peterson, is requesting fees waived for a holiday kick off party to be held on Saturday, November 29, 2003. OLD BUSINESS There is no old business at this time. NEW BUSINESS A. RESIGNATION OF PARK AND COMMISSION MEMBER, BIIJ. PETERSON Attached is the resignation of Bill Peterson. PAGE TWO o o B. PARK AND RECREATION COMMISSION MEETING DATES FOR NOVEMBER AND DECEMBER Recreation Director, Keith Windschitl, will discuss the Park & Recreation Commission meeting dates for November and December due to the holiday season. REPORTS A. Recreation Director B. Public Works Director/City Engineer C. Commission Members ADJOURNMENT P&RCOMM: AGENDA-OCT03 City of Columbia Heights Park and Recreation Commission September 24, 2003 The meeting was called to order by Eileen Evans at 6:33 p.m. ROLL CALL Members present: Eileen Evans; Jerry Foss; Tom Greenhalgh; Bruce Kelzenberg; Gary Mayer; David Payne; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Excused Absent: None Absent: Bill Peterson APPROVAL CONSENT AGENDA Motion to approve consent agenda by Foss; second by Mayer. All ayes, motion carried. LF~TTERS AND REQUESTS There are no letters or requests at this time. OLD BUSINESS MINNESOTA TWINS COMMUNITY FUND GRANT Recreation Director, Keith Windschitl, informed the Commission that the City of Columbia Heights Recreation Department was awarded the Minnesota Twins Community Fund Grant in the amount of $5,000. This grant will match park funds and will be used to upgrade Keyes Park. Items to be upgraded are drainage, a backstop, the playing field, dugout and fencing. Commission Member, David Payne, suggested publicizing the grant award in the local newspaper. SII~VER LAKE BEACH Public Works Director/City Engineer, Kevin Hansen, discussed the options for developing Silver Lake Beach. Property acquisition would likely be required of Shiloh Bethany Presbyterian Church and 4350 Stinson to move forward with any type of development. Commission Chairperson, Eileen Evans, asked who owns the property between Stinson and Benjamin St. Kevin Hansen indicated that the property if privately owned by the current individual property owners. Eileen Evans asked if that property is large enough to build on. Kevin Hansen stated that it is large enough to build on but PAGE TWO would require property acquisition. That would only be possible if current property owners may be willing to sell. If Silver Lake Beach were sold to Three Rivers Park District, the City of Columbia Heights would want to retain the hill and develop an access road. Motion by Foss, second by Payne to table the discussion of sale of Silver Lake Beach until Three Rivers Park District is closer to deciding what they would do with the existing property. All ayes, motion carried. SUI.I.IVAN LAKE PARK BENCH DONATIONS Public Works Director/City Engineer, Kevin Hansen, informed the Commission of the installation of eight new park benches in Sullivan Lake Park. Local residents and businesses have donated six out of the eight park benches. A letter will be sent to each donor thanking him or her for their generosity, signed by the Chairperson. NEW BUSINESS RESIGNATION OF MATTHEW HENRY FROM PARK AND RECREATION COMMISSION Commission Chairperson, Eileen Evans, informed the Commission of Matthew Henry's letter of resignation. Recreation Director, Keith Windschitl, stated that he asked Gary Peterson, former Commission Member, to reapply for the vacant position. Council Member, Bruce Kelzenberg, indicated that Gary Peterson is currently on the Planning and Zoning Commission. The City Council will interview and appoint an applicant to fill this position. PARK AND RECREATION COMMISSION HOLIDAY DINNER Recreation Director, Keith Windschitl, discussed the options for the Park and Recreation Commission Holiday dinner. Due to budget concerns, City Manager, Walt Fehst, suggested having one night for all Commissions to get together, socialize and enjoy some appetizers. Commission Chairperson, Eileen Evans, offered to host a potluck at her house. Keith Windschitl will discuss the proposal with Walt Fehst and inform the Commission on further details. 2004 RECREATION BUDGET Recreation Director, Keith Windschitl, distributed the proposed 2004 Recreation Budget. There is an approximate 8% cut from the 2003 budget to the 2004 budget. Cutting the full-time Youth Enrichment Coordinator position and reducing part time custodian staff time absorbed most of the 8% cut. Commission Member, Eileen Evans, asked if the Chase Grant has been cut. Keith Windschitl indicated that the 21st Century Grant is currently in its place, with a stronger emphasis on summer programs over winter programs. A significant change to the budget was by taking the Athletic Program PAGE THREE Coordinator's salary out of Recreation Administration, and distributing it 33% to Youth Athletics, 33% to Traveling Athletics and 33% to Adult Athletics. The Senior Citizen Coordinator salary also has been divided with 25% charged to Trips and Outings, and 75% charged to the Senior Citizen budget. Also noted was the charging back of office space between all departments, crediting Murzyn Hall budget just over $40,000. A separate graph shows all fee waived groups for 2003, the approximate time they used JPM, what monies were donated and which fee waived groups were charged the $40.00 entry fee and $15.00 per hour. Keith Windschitl stated that their needs to an incentive to increase Friday rentals, which will generate additional revenue. Exclusive catering and bartending is another avenue to be researched. Commission Member, Jerry Foss, extended a thank you to Keith Windschitl and his staff for the time and effort in putting together the 2004 budget. REPORTS RECREATION DIRECTOR PUBLIC WORKS DIRECTOR/CITY ENGINEER Public Works Director/City Engineer, Kevin Hansen, informed the Commission that the new park benches in Sullivan Lake Park have been vandalized and that the Public Works Department is aware of the vandalism and are in the process of removing the graffiti. Public Works Director/City Engineer, Kevin Hansen, has met with the Huset Park Neighborhood group to discuss the Huset Park Master Plan. Recreation Director, Keith Windschitl, and Kevin Hansen will meet with consultants and bring information back to the Commission. COMMISSION MEMBERS Commission Member, Jerry Foss, asked if the money from the sale of Lomianki South and Sullivan Lake Park has been spent. Public Works Director/City Engineer, Kevin Hansen, stated he was not aware of any of the Lomianki proceeds being expended but that some of the money from Sullivan Lake Park was used for land replacement. There is approximately $180,000 to $200,000 remaining from the original land sale. Commission Chairperson, Eileen Evans, asked if Lomianki South is going to be developed. Public Works Director/City Engineer, Kevin Hansen, stated that the park would not be developed at this time. Nedegaard Custom Homes, Inc. originally expressed interest in developing the property but has since withdrawn his interest. Commission Chairperson, Eileen Evans, asked about the current development adjacent to Sullivan Lake Park and the existing K-mart site. Public Works Director/City Engineer, Kevin Hansen, stated that the developer, Nedegaard Custom Homes, Inc., has redesigned PAGE FOUR the town homes that are being built adjacent to Sullivan Lake Park. The new town homes will be larger in square footage and primarily one level. Nedegaard Custom Homes, Inc. has also reduced the number of units that will be built in that particular development. At this point in the K-mart redevelopment site, there will be 10 to 15 thousand square feet of Commercial retail, along with medium density (town homes) and high density (condominiums) that will be developed. Commission Member, Jerry Foss, inquired on the possibility of using the original community center funds that were raised is used for a future community center. Huset Park needs aggressive funding for park redevelopment at this time. A community center should be funded by city property tax dollars rather than park dedication funds. Commission Member, Tom Greenhalgh, asked what type of field would be built at Keyes Park with the Minnesota Twins Community Fund Grant. Recreation Director, Keith Windschitl, stated that there would be three sizes of bases, 60 feet, 65 feet, and 75 feet accommodating youth and adult baseball and softball. Meeting adjourned at 7:30 p.m. Tina Foss, Park and Recreation Commission Secretary EXPENSES - MURZYN HALL - SEPTEMBER, 2003 DATE VENDOR ITEM COST ACCOUNT _~2-Sep Clark ~leaning supplies $816.20 2171 _~2-Sep Home depot ~lamps,bit,silicone,cord,crimp connectors $9.36 2171 22-Sep Menaeds 3allast,bleach,silicone,drain cleaner,paint, $171.77 2171 22-Sep Voss lighting 3ar lamps $49.70 2171 ~2-Sep clark meter mist refils $44.49 2171 ;~2-Sep G& K mops, uniforms $33.04 2171 ~2-Sep Pepsi 3remix $212.00 4990 17-Sep State of MN ~hone $49.39 3210 30-Sep State of MN sales tax $450.24 4395 TOTAL $1,836,19 October 21, 2003 Park and Recreation 530 Mill St NE Columbia Heights, MN 55421 Dear Tina; I'm planning a "Walk for Leukemia" fundraiser for the Leukemia and Lymphoma Society on January 10, 2004. My son James has leukemia, and we are trying to support the organization that has helped us in so many ways. I'm wondering if you would be willing to donate John P. Murzyn Hall to hold my fundraiser. ' The event will be a casino night. There will be blackjack, craps and roulette tables. A silent auction will be held and we will serve desserts and non alcoholic beverages. It was suggested that I contact the Lions and have them maintain a cash bar, which I haven't decided yet. I hope to have a DJ play during the hours of the fundraiser. I need your help and support because I can't afford to pay the rental fee. Please contact me at home 763.571.5137 or work 612.870.2427 with any questions. l~ank yolk, [ Mary V/ii, ross ~31 1208 Borealis Lane NE Columbia Heights, MN 55421 October 7, 2003 Columbia Heights Park and Recreation Commission 590 40th Avenue NE Columbia Heights, MN 55421 To Whom It May Concern: I would like to thank you for allowing me to be a part of the Parks Commission, but I must resign. I have enjoyed my participation on the committee, but my activities in life have changed my goals and dreams. Thank you again, and I hope the future of the Columbia Heights Park and Recreation Department will continue to thrive and prosper. Sincerely, William~ ~ 3718 Lincoln Street Columbia Heights, MN 55421 1998-2003 SKATING/HOCKEY RINK ACTIVITIES AVERAGE DAILY USAGE PARK 2002-2003***** 2001-2002'*** 2000-2001'** 1999-2000 1998-99'* Gauvitte Skating 1.3 2.6 3.0 1.8 Gauvitte Hockey 7.8 6.5 8.7 6.7 Huset Skating 7.0 8.1 10.9 5.4 Keyes Skating 8.0 7.5 9.6 6.3 Keyes Hockey 9.8 12.0 10.4 5.0 LaBelle Skating ........ 2.4 Ramsdell Skating Closed 7.7 8.8 4.6 Ramqdell Hockey Closed 18.5 15.9 10.8 McKenna Skating 4.6 5.5 7.3 7.7 McKenna Hockey 14.2 8.7 12.5 12.9 Ostxander Skating 6.2 6.6 8.7 4.2 Ostrander Hockey 12.3 14.1 15.1 17.8 * Unusually warm temperatures and closing of the warming houses for the season a week earlier than other years had an impact on the attendance ** Unseasonably warm weather until late in December delayed ice making. Warminghouses opened just in time for Christmas vacation and closed early, February 15a impacting attendance. Hockey programs were forced to f'md alternatives. *** Houses were open until March 4, 2001, due to colder than normal temperatures. **** Houses were open only a few short days due to warmer than normal temperatures. ***** Gauvitte was closed as of 1/23/03 SKATINGfItOCKI~.y RINK ACTIVITIES AVERAGE DAILY USAGE PARK 1995-96 Gauvitte Skating 5.4 Gauvitte Hockey 22.1 1994,95 1993-~q. 1992-93 1991-92 6.6 6.2 6.9 6.6 14.7 26.3 25.7 29.2 Huset Skating 25.0 35.5 38.4 37.7 31.5 Keyes Slc~¢ing 10.0 12.2 13.8 16.5 26.2 Keyes Hockey 29.0 29.7 26.2 30.3 36.8 LaBelle Skating 4.6 5.0 10.4 7.0 Mathaire Skating 10.0 Mathaire Hockey 28.7 Mc. Kenn~ Skating 10.8 McKenna Hockey 11.4 13.3 23.1 9.7 30.9 28.9 29.2 39.2 44.5 13.9 17.7 19.0 20.5 29.1 35.2 31.5 26.2 Ostrander Skating 9.9 Ostrander Hockey 27.8 20.1 17.6 18.9 21.1 36.2 33.0 44.6 46.3 COLUMBIA HEIGHTS RECREATION DEPARTMENT /~O MILL STREET N,E.. COLUMBIA HEIGHTS, MN 55421-3878 (763) 706-3730 TDD (763) 706-3692 The following is the agenda for the regular meeting of the Park and Recreation Commission to be held at 6:00 p.m. on Wednesday, October 22, 2003 at John P. Murzyn Hall, Keyes Room, 530 Mill Street N.E., Columbia H_eights, MN. 1. Call to Order and Roll Call Consent Agenda Approval of September 24, 2003 Minutes Approval Payment of Bills Letters and Requests a. All Night Senior Party request fees waived b. Request for fees waived for 500 card club c. Request for fees waived for a Holiday Kick Off Party Old Business There is no old business at this time. New Business a. Resignation of Bill Peterson from the Park & Recreation Commission b. Park & Recreation Commission meeting dates for November and December Reports a. b. C. Recreation Director Public Works Director/City Engineer Commission Members Adjournment The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611 to make arrangements. (TDD/706-3692 for deaf only.) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER