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HomeMy WebLinkAboutSeptember 24, 2003 CITY OF COLUMBIA HEIGHTS PARK & RECREATION COMMISSION AGENDA KEYES ROOM, JOHN P. MURZYN HALL WEDNESDAY, SEPTEMBER 24, 2003 6:30 P.M. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf only). 1. ROLL CAIJ~ CONSENT AGENDA All items listed with asterisks (****) are considered to be routine by the Park & Recreation Commission and will be enacted as part of the consent agenda by one motion. 3. (****) APPROVAL OF JULY 23, 2003 MINUTES 4.(****) APPROVAL PAYMENT OF BILLS LETTERS AND REQUESTS There are no letters or requests at this time. 6. OLD BUSINESS A. MINNESOTA TWINS COMMUNITY FUND GRANT Attached is the award letter for $5,000 to improve Keyes Park ball field. Improvements will be made to the backstop and dugout fencing along with rebuilding the infield to improve drainage. B. SILVER LAKE BEACH Public Works Director/City Engineer, Kevin Hansen, will discuss Silver Lake Beach and possible development options. Attached are maps and information regarding the Silver Lake Beach property. C. SUIJIVAN LAKE PARK BENCH DONATIONS Attached is a listing of donors for the Sullivan Lake Park bench donations. The installation of 8 new benches is complete, with the City receiving donations for 6 of the benches. The listing also includes plaque inscriptions for each bench. It would be appropriate for the Park & Recreation Commission to send a letter to each donor thanking him or her for their generosity, signed by the chairperson. PAGE TWO 7. NEW BUSINESS A. RESIGNATION OF MATTHEW HENRY FROM PARK AND RECREATION Co COMMISSION. Attached is the resignation of Matthew Henry. PARK AND RECREATION COMMISSION HOLIDAY DINNER Recreation Director, Keith Windschitl, will discuss the Park & Recreation Commission holiday dinner and the options we have due to the current budget situation. 2004 RECREATION BUDGET Recreation Director, Keith Windschitl, will distribute proposed Recreation budget for 2004. He will discuss changes that were made from 2003 to 2004. The joint City Council and Park & Recreation Commission meeting will take place in the Gauvitte room on Wednesday, October 22, 2003 at 7:00p.m. REPORTS A. Recreation Director B. Public Works Director/City Engineer C. Commission Members ADJOURNME~ P&RCOMM: AGENDA-SEPT03 City of Columbia Heights Park and Recreation Commission July 25, 2003 The meeting was called to order by Eileen Evans at 6:30 p.m. ROIJ~ CALL Members present: Eileen Evans; Tom Greenhalgh; Matthew Henry; Bruce Kelzenberg; Gary Mayer; David Payne; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Members absent: Jerry Foss; Bill Peterson Also present: Mike Horn; Doug Bryant; Rosemary Branzese; Mr. & Mrs. Marvin Sowada; members representing the Columbia Heights Class of 1990 APPROVAL CONSENT AGENDA Motion to approve consent agenda by Mayer; second by Payne. All ayes, motion carried. PRESENTATIONS THREE RIVERS PARK DISTRICT PRESENTATION Mike Horn, Project Manager and Landscape Architect, gave a presentation on behalf of the Three Rivers Park District, formally Hennepin Parks. Three Rivers Park District purchased the Salvation Army Camp in September 2001. The Park District, with support of Metropolitan Council and local communities, designed the site as a Special Recreation Feature to be developed as open space and interpretive education facilities and programs. The intent for the purchased land, Silver Wood, is to have an art center, learning center and potential garden. The art center will be the focal point of the facility. The main entrance of the park would be relocated to the signaled crossing on Silver Lake Rd. A buffer of woods would be kept on the north end of the park, possibly putting in a trail at that location. Superintendent for Three Rivers Park District, Doug Bryant, stated that they would like to acquire the Silver Lake Beach, currently owned by the City of Columbia Heights. Their intent for that piece of land would be to turn it into primary preservation and open space, possibly putting in trails, picnic areas and a fishing pier. He also stated that a swimming beach would not be maintained because the guidelines of a Special Recreation Feature would not allow a swimming beach because Long Lake Park already has one. Commission Chairperson, Eileen Evans, asked the duration of the Salvation Army operating the camp. The Salvation Army Camp will be in operation through September or October 2004. Public Works Director/City Engineer, Kevin Hansen, asked what is included in the first phase of development. Doug Bryant indicated PAGE TWO that he is unable to speculate at this time. If the approval for the first phase comes by 2004, the earliest they could see any land changes would be 2005. Kevin Hansen asked if there is taxing authority in all seven metro counties. It only applies to suburban Hennepin County (St. Anthony). Council Member, Bruce Kelzenberg asked if a fee would be charged. Monday through Thursday there will be no fee charged. Friday through Sunday there will be a $4 daily charge. Yearly passes may also be purchased. These charges will help offset operating costs. Vehicle entrance will be restricted to vehicles with passes. Silver Wood is projected to serve 3 to 5 communities. Rosemary Franzese, Saint Anthony Park District Commissioner, stated that she was very excited about the project and that she enjoyed being on the master planning group with Recreation Director, Keith Windschitl. LETTERS AND REQUESTS REQUEST REDUCED RENTAL RATE FOR THE CLASS OF 1990 Recreation Director, Keith Windschitl, informed the Commission of the request for reduced rental rates for Friday, August 8, 2003 for the Columbia Heights Class of 1990, which will be holding a benefit for a classmate, Gina Novalany, suffering from terminal sarcoma cancer. He indicated that the hall was rented previously for this date but had cancelled and had requested their down payment be refunded if re-rented. Gary Mayer motioned for the rental rates to be completely waived but was met with opposition and it was stated that the Commission should continue to maintain the current policy. Motion by Payne, second by Greenhalgh to reduce the rental rate to $40 entry fee and $15/hour and to refund the $500 down payment to the previous renter. Upon vote: ayes, Evans, Greenhalgh, Henry, Payne: oppose, Mayer. Motion carded. COLUMBIA HEIGHTS WOMEN OF TODAY $150 DONATION Recreation Director, Keith Windschitl, informed the Commission members that the Women of Today donated $150 to JPM for using the facility. This money will be put into JPM Revenue. OLD BUSINESS "CONCEAL AND CARRY LAW" - WHAT IT MEANS FOR JPM Recreation Director, Keith Windschitl, discussed with the Commission the new "Conceal and Carry Law". Commission Chairperson, Eileen Evans noted that signs would have to be put up at each entrance along with having a vocal recording to uphold the current law. Commission Member, Tom Greenhalgh stated that the Mall of America does not comply with the current law due to the fact that all though signs are posted, there are no vocal recordings to let their customers know they are not allowed to possess a concealed weapon. Commission Member, Matthew Henry, stated that the Metrodome has signs PAGE THREE posted and it is announced repeatedly as people enter the building. Keith Windschitl noted that signs could only be posted during private rentals, and we would have to add the language to the lease agreement. Motion by Greenhalgh, second by Mayer to not pursue this Conceal and Carry Law until the law changes and becomes friendlier to work with. All ayes, motion carried. LOCAL DNR GRANT APPLICATIONS Public Works Director/City Engineer, Kevin Hansen, informed the Commission that the Public Works Department did not receive the grant from the DNR. Questions that will need to be looked at in the future are: The type of projects that money is being asked for and is there something that we're doing wrong? Kevin Hansen stated that he would have a list of who received the grant and what it was used for on the next agenda. NEW BUSINESS SCREENING FENCE FOR RAMSDELL PARK Mr. & Mrs. Marvin Sowada who reside at 4990 Johnson St. NE, Columbia Heights, adjacent to Ramsdell Park on the Northeast comer, were present to discuss the possibility of having a screen fence put up. Commission Chairperson, Eileen Evans, asked why they were requesting fencing. The residents main concern is the noise level and things that go on around the swimming pool area. Eileen Evans pointed out the chain link fence that separates the property from Ramsdell Park. The residents pointed out that the fence around the pool is not high enough to block out the noise. They also questioned why this issue was not on the previous agenda. Public Works Director/City Engineer, Kevin Hansen, indicated that it was delayed due to staff researching this matter. Pictures were passed around of the resident's property and Ramsdell property, which showed that a fence would be ineffective due to the grade of the hill. Eileen Evans questioned if adding more trees would help the situation. Kevin Hansen pointed out that a solid wall fence has a likelihood of graffiti. Natural materials (trees, tall grown shrubs) would be more beneficial. He asked Commission Members to recognize that there is no money budgeted in 2003 or 2004 for planting of this sort. Money for planting new trees to be used as a wall would not be able to come out of the General Parks fund. It would have to come from Parks Capital fund, half this year and half next year. Council Member, Bruce Kelzenberg, indicated that Council Member, Bobby Williams, has indicated he would donate money to replace the tree that was cut down and maybe this could be used. Motion by Henry, second by Greenhalgh to recommend to the City Council to consider placing natural screening, such as Ornamental trees, Coniferous trees, shrubs, or a combination there of, along the north side of Ramsdell Park wading pool, dependent on allocating sufficient funds. All ayes, motion carried. PAGE FOUR MINNESOTA FEDERALS REQUEST TO USE HUSET PARK Recreation Director, Keith Windschitl, stated that the Minnesota Federals, an adult semi- pro football team, have requested to use Huset Park to host two football games. They would like to charge admission and have the Lion's Club serve beer. There will be two large receptions at JPM, which would impose a parking issue. Commission Member, David Payne, stated that they allegedly mined the field at Columbia Heights High School. Public Works Director/City Engineer, Kevin Hansen, stated that Huset field is in poor condition due to wet fields and damage that was done during the Columbia Heights Jamboree. Motion by Greenhalgh, second by Payne to decline their request to use Huset Park for both football games. All ayes, motion carried REPORTS RECREATION DIRECTOR PUBLIC WORKS DIRECTOR/CITY ENGINEER Public Works Director/City Engineer, Kevin Hansen, informed the Commission that Minnegasco has a grant that is currently available. The grant would need to be used for park amenities. COMMISSION MEMBERS Commission Chairperson, Eileen Evans, inquired about the possibility of selling the land for development between Shiloh Bethany Church and Silver Lake Beach. Public Works Director/City Engineer, Kevin Hansen, noted that it is a good idea but there could not be development without property acquisition and a road to lead into the development. Eileen Evans questioned who owns the property between Benjamin Street and Stinson. Kevin Hansen stated that he could find out who owns that property if the Commission so desires that information. Who owns the property, what it's worth, and how was the land acquired were questions that would also need to be answered. Recreation Director, Keith Windschitl, noted that the tax value of Silver Lake Beach is $348,100 and the tax value of Silver Lake Boat Landing is $210,800. Motion by Greenhalgh, second by Henry to table the discussion until the Public Works Director/City Engineer, Kevin Hansen, is able to obtain the land information. All ayes, motion carried. ADJOURNMENT Meeting adjoumed at 7:53 p.m. Tina Foss, Park and Recreation Commission Secretary EXPENSES - MURZYN HALL - AUGUST, 2003 DATE VENDOR ITEM COST ACCOUNT 13-Aug menards tarps,tape,thermometer $33.39 2171 13-Aug menards drop cloths, batteries $20.95 2171 25-Aug home depot whip, lens,whip $12.24 2171 25-Aug home depot pigtails,box outdoor covers, connectors $33.69 2171 25-Aug menards ballast,concrete sealer,stucco patch,wasp kill $58.09 2171 25-Aug menards caulk, bolts,paint, rope, rust reformer, bits $88.93 2171 25-Aug menards ;crack sealer,trailer jack,batteries,caulk $55.69 2171 25-Aug G& K 'mops and uniforms $65.72 2i71 25-Aug Pepsi )remix $1,051.00 2990 11 -Aug Schindler elevator maint. Contract $166.49 4000 25-Aug State of Minnesota Sales tax $185.19 4395 TOTAL $1,771.38 0 0 8 0 0 6 o o° 8888888 o° o° 888888 ooo°°° 88888 oo°° 8 o° 0 0 0 0 0 0 0 0 EXPENSES - MURZYN HALL - JULY, 2003 DATE VENDOR ITEM COST ACCOUNT 14-Jul Goodin co. Wall Hydrant $112.34 2171 2-Jul Menards weed sprayer $39.99 2171 2-Jul Menards concrete cleaner $10.88 2171 2-Jul Menards sign outlet $13.95 2171 2-Jul Menards stage painting supplies $12.68 2171 14-Jul Brinn glass Waeatherstripping $8.64 2171 14-Jul Mn Dept. of Labor Boiler Permit $10.00 2171 14-Jul G&K mops, uniforms $7.90 2171 14-Jul Pepsi 3remix $178.00 2990 14-Jul Schindler elevator coil replacement $875.90 3050 30-Jul State of MN sales tax $86.73 4395 TOTAL $1,357.01 ~ ~ 8 ° o < ,ID 8 8 8 8 8 8 88 88 ~ E ~ ~ o:~ 0 O0 0 ~00 °°°~ August 28, 2003 Josh Overmohle City of Columbia Heights 530 Mill Street Northeast Columbia Heights,~MN 55421 Mr Overmohle: COMMUNITY FUND On behalf of the Board of Directors of the Twins Community Fund, the Pohlad family, and the entire Minnesota Twins Baseball Club, ! am pleased to inform you that the City of Columbia Heights has been awarded a 2003 T~vins Fields for lO'ds matching grant of $5000. These grant funds are to be used specifically for the renovation project you described in your grant application. Enclosed is a grant agreement contract for you to complete and return by September 30, 2003. Your grant will be paid in two installments; the £zrst half upon the receipt of your grant agreement and the second half when your project is complete. In order for us to deem your project complete, you must provide us with a detailed project report, receipts, and photos of the finished work. We will announce this grant with a statewide press release within two weeks. You may choose to announce this grant to local media earlier. If so, you may use any of the information contained in the enclosed draft press release. We ask that you please send us any copies of local media concerning this grant. Congratulations on being selected to be a part of the Twins Fields for Kids grant program! We look forward to xvorking with you during the duration of this project and we eagerly look to the day when the youth of your community will be able to play ball on the renovated field. Bryan P. Donaldson Community Relations Coordinator, Amateur/Youth Baseball & Softball ENCLOSURES TWINS COMMUNITY FUND 34 KIRBY PUCKETr PLACE · MINNEAPOLIS, MINNESOTA 55415 · EXECUTIVE OFFICE: 612.375.1366 www. twinsbaseball.com . - . ~ n.~.,~.."' '. .q ,:.,. :.. , .. ..~ :¥<::.~.%,,..,.~?:~ ~:. .'.'~'4~d,~,'7.~.~'-.~:- .... M~=~ ", ' . · '~ ' , . ' ' ,~:~=~'~'-'i.'~ ' ' """ Media" ":'Inf0rmation"" ..... ~ (612) :375-747 1 www.twi~$base ball. corn ' FOR IMMEDIATE ~LE~E CONTACT: B~an Donaldson Thursday, August 28, 2003 (61~) 375-7507 TWINS COMM~ITY FUND APPRO~S $50,500 IN T~NS FIELDS FOR ~DS G~TS Fund H~ Granted More Than $700,000 to Renovate Ball Fields to Date Minneapolis - St. Paul, MN - ~e Twins Co--unity Fu~, in pa~ne~hip with the Carl and EIoise P~hlad Family Foundation, the Northland Foundation, and the South Dako~ Communiq' Foundation, announces the approval of 12 Twim Fiel& for Kids ~ants, ~talin~$50,500. A complete li~ ofgmnt~ follows. ~ese 12 ~n~ am in addition to thc 16 ~n~ that the T~ns Community Fund approved in May of this year. In total, the Fund ~s ~nffibuted $110,5~ in Twins Fiel&for Ki~ ~n~ duhng 2~3. A complete list of 2003 ~ant~ follows. Establish~ in 1999, ~e TMns Fields for Ki~ proem rakes ~sh conMbutions to improve the ~ndition of youth b~ball ~d ~all fields in thc Up~r Midwest. Sin~ its inception, more than $700,~ h~ been ~nted ~ 239 you~ base~l ~d ~ball o~ani~tio~. More ~ 50,~0 ~uth ~larly ~e the fields t~t ~ve b~n reno~t~ with suppo~ ~m ~is pm~am. ~e T~ Fiel~ for Kids proem receiv~ ~c Grmt~ Minnea~lis ~mber of~merce's Quali~ of L~e Award in 2001. ~blished in 1991, thc mission of ~c T~ns ~mm~i~ F~d is to enrich lool and regional communiti~-by providing m~umes for thc h~lthy development of children and families through an ~sociation with baseball, so~ball and the Minnesota T~. For rare infomation about the T~4ns Community Fund or the T~ns Fields for Kids pro,am call 800-33-TWINS or visit the team's official wcbsite at w~.twinsb~eball.com. Organizations Receiving 2003 Twins Fields for Kids Grants Organi~tion City Slate Grant Ci~ of ~le ~$yle Independent School Dis~ct 876 ~nandale MN $2,750 Indep¢ndcnt S~oo[ DisPel 2683 Gmenbush Inde~dent S~ool Dis~ct 599 Fe~le ~ $5,~ lnd~ndem S~ool Dis~ct 740 Melrose ~ ~5,~ City of Pequot ~kes Pequot ~kcs ~ $5,~0 Upper Ton~ Little ~a~¢ Mound Glen~c-Silv~ ~kc Community ~ Gl~coc ~ $3250 Omge Pa~ and Re~tion Osage IA $3,~ ~mn-Bmn~n S~¢r ~gue ~n P~ntice Sch~l ~stfict Prentice Ci~ of Milbank Milbank SD Indcp~dent ~h~] Disffict 2888 ~a~ll¢ Ci~ of Kenn~y Kennedy Jacobin ~nding R~. ~ Jacobmn Ha~n Pa~ ~ ~Ron ~ $3,~ St*waR~ll~cin¢ ~a~ Club St¢wa~ville G~go~ LiMe ~e Gre~o~ SD $5,~ Ci~ of Colmbia H¢igh~ R~r~on Colmbia HB Tfi-~unty ~ls ~rls~d ~ ~4,500 Win-E-Mac ~h~l ~ne ~ $3,~ AlUm You~ B~ball AlUm ~ ~5,~ G~dfid~ P~lic Sch~ls Go.ridge Ci~ of Pa~er Parker SD S2,5~ Ci~ of W~n~k~ Woon~cket SD $2~5~ H~bin$ Pa~ ~d R~fion H~bing Wrenshall Little ~a~e W~nshall --www.twinsbaseball.com- CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: DATE: SUBJECT: PARK AND RECREATION COMMISSION KEVIN HANSEN ~ PUBLIC WORKS DIRECTOR/CITY ENGINEE~ 9/17/03 for PARK AND RECREATION MEETING OF 9/24/03 SILVER LAKE BEACH - POSSIBLE SALE OF LAND At the last regular Park and Recreation Commission meeting, representatives from the Three Rivers Park District discussed the District's plans for the former Silver Lake Salvation Army Camp Site with the Park and Recreation Commission. One of the possibilities involves the sale of the existing City Silver Lake Beach site to the District. This area would then be integrated with the overall new park development in Saint Anthony. As a result, the Park & Recreation Commission directed staff to provide additional information on the existing park parcel(s) and surrounding properties to further evaluate the viability of selling part or whole of the beach property. Attached are two maps representing the existing park property with the surrounding property. Physical features are also included on this map, including contours. A second map shows an old plat map which platted residential lots on the north side of the park, and connects Stinson Boulevard around Silver Lake. Staff offers the following as possible considerations in evaluating the sale and development of Park property: 1. Previous sale of park property has initiated public concern for the loss of parkland. 2. Any residential development as platted on the attachment is difficult, if not impossible, due to the steep grades moving west to east on the area platted as lots. 3. Although the City would lose parkland, it would benefit from new taxes by introducing new residential land in a highly desirable area with views of Silver Lake. The parkland area lost would be approximately 1.60 acres as shown on the old plat map. 4. The beach area and boat landing is in need of significant improvements. This would be a potential method to generate revenue that could then be used to improve the park. 5. It is staff's opinion that for a realistic development scenario to occur, the two lots to the north of the beach property should be included for proper road access and Park & Recreation Commission Meeting of September 24th, 2003 Page 2 of 2 house pad development. One of the properties is a church and the other is a single family residential. This presents other problems associated with land acquisition. 6. The partial parkland area being evaluated for other use is moderately to severely sloped. It does serve a public purpose in terms of open or green space. It should be recognized that it is unlikely that it would ever be developed for any other park purpose, particularly considering available funds. 7. As platted, it would remove 75 -100 percent of the existing parking lot. 8. If the church parcel was acquired, there is a potential for additional lots on the north side of the parcel. The preceding is intended to present preliminary considerations and is not intended to provide all of the information that should be considered. /~ d ,1! $ '.2' CITY OF COLUMBIA HEIGHTS Public Works Department TO: FROM: DATE: SUBJECT: PARK AND RECREATION COMMISSION KEVIN HANSEN ~ PUBLIC WORKS DIRECTOR/CITY ENGINEE 9/17/03 for PARK AND RECREATION MEETING OF 9/24/03 SULLIVAN LAKE PARK BENCH DONATIONS Attached is a listing of donors for the Sullivan Lake Park bench donations. The installation of 8 new benches is complete, with the City receiving donations for 6 of the benches. The listing also includes plaque inscriptions for each bench. It would be appropriate for the Park & Recreation Commission to send a letter to each donor thanking him or her for their generosity, signed by the chairperson. SULLIVAN LAKE PARK BENCH DONATIONS Medtronic (2) Gerry Herdnger Sylvia Okerstrom Chuck Emme Joyce Knutson Donated by Medtronic, Inc. 2003 In memory of Chet & Vivian Herringer Roger & Sylvia Okerstrom Sullivan Shores Townhouse Association In loving memory of Ann & Frank Fulton Donald Knutson From: To: Date: Subject: "Henry, Matthew M" <Matthew. Henry@allina.com> "Keith Windschitr' <Keith.Windschitl@ci.columbia-heights.mn.us> 812012003 7:19:56 PM RE: Keith, This is Matt Henry. I am writing you to inform you that my wife and I have built a home outside the Columbia Heights area. We will be moving in Oct. I am resigning my position as Park and Recreation commissioner effective immediately. I feel that I have benefited by being on the commission and hope that the community has benefited as well. If you have any questions please call me: work:(612)863-2765 Home:(763)788-2924 Sincerely, Matthew Henry CC: <mattctrs@hotmail.com>