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HomeMy WebLinkAboutApril 23, 2003 CITY OF COLUMBIA HEIGHTS PARK & RECREATION COMMISSION AGENDA KEYES ROOM, JOHN P. MURZYN HALL WEDNESDAY, APRIL 23, 2003 6:30 P.M. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf only). 1. ROIJ. CALL CONSENT AGENDA All items listed with asterisks (****) are considered to be routine by the Park & Recreation Commission and will be enacted as part of the consent agenda by one motion. 3. (****) APPROVAL OF MARCH 26, 2003 MINUTES 4.(****) APPROVAL PAYMENT OF BILLS LETTERS AND REQUESTS A. REQUEST FEES WAVED BY SISTER CITIES INTERNATIONAL Sister Cities International request fees waived for a spaghetti supper on Sunday, June 1, 2003. Attached is their letter of request. 6. OLD BUSINESS mo MATT TOWNSEND, HIGH SCHOOL ACTIVITIES DIRECTOR, WILL BE PRESENT TO DISCUSS LACK OF GYM SPACE As we have discussed in the past, the recreation department and the school district has limited gym space. Matt Townsend, Columbia Heights High School Activities Director, will be present to discuss this issue. NEW BUSINESS A. UPDATE ON COLUMBIA HEIGHTS JAMBOREE Recreation Director, Keith Windschitl, will discuss the itinerary of the 2003 Columbia Heights Jamboree. PAGE TWO 8. REPORTS A. Recreation Director B. Public Works Director/City Engineer C. Commission Members ADJOURNMENT P&RCOMM: AGENDA-APR03 City of Columbia Heights Park and Recreation Commission March 26, 2002 The meeting was called to order by Jerry Foss at 6:34 p.m. ROLL CALL Members present: Jerry Foss; Tom Greenhalgh; Matthew Henry; Bruce Kelzenberg; Gary Mayer; David Payne; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Members absent: Eileen Evans; Bill Peterson Also present: Bobby Williams; Ryan Safranski; Aaron Johnson; T.J. Edwards; Adam Benson; Mary Benson; Troy Safranski; Sam McDonough; Tim James; Kevin Kane; Shawn Carlson; Brandon Saiko; Erik Swoverland; Andrew Zajar; Austin Zagaros APPROVAL CONSENT AGENDA Motion to approve consent agenda by Mayer; second by Henry. All ayes, motion carried. LETTERS AND REQUESTS There are no letters or requests at this time. OLD BUSINESS SKATE PARK Council Member, Bruce Kelzenberg, spoke in place of absent Mayor, Julienne Wyckoff, regarding the issue of a skate park being built in Columbia Heights. Twelve Central Middle School and Columbia Heights High School students showed their support in seeing a skate park built. Members of the Commission discussed several different options regarding building a skate park in Columbia Heights from raising money, opening up an account for all funds raised, Internet resources to frequenting other Skate Parks. The consensus of the Commission is a skate park is a great idea but currently with the budget crisis, we just don't have the money. Bobby Williams urged the students to get more people involved in the project and not to take no for an answer. He asked how many of them brought $1.00 for the Skate Park. Austin Zagaros was the only one with a $1.00. Bobby Williams said for every $1.00 the students brought he would match with $100.00. Bobby Williams matched the one-dollar with a hundred dollar bill. Matt Henry gave the students some information he got about skate park grants from the Internet. PAGE TWO Bobby Williams stated that he felt we might have to fund this project with private funds due to the City's budget situation. Henry questioned the status of Mounds View relating to the attached article. Recreation Director, Keith Windschitl, stated that he spoke with the Public Works Department and they stated that the Park and Recreation Commission in Mounds View had put the skate park on hold due to other park priorities such as trails and building repairs. Public Works Director/City Engineer, Kevin Hansen, stated that he wants to make everyone aware of the additional maintenance involved and with the budget situation they will have less people to perform maintenance. Commission Member, Jerry Foss indicated that the Park and Recreation Commission is willing to work with the youth to get this project done if the funds are available. NEW BUSINESS PUBLIC HEARING FOR PROPOSED PARK IMPROVEMENTS PUBLIC HEARING FOR HUSET PARK Acting Chairperson, Jerry Foss, informed the Commission of the public heating for DNR grant applications for Huset Park. Public Works Director/City Engineer, Kevin Hansen, stated that the DNR grants are matching, up to a specified dollar amount. Therefore, a limiting factor is the amount of matching funds the city has available to support the 50/50 match. Public Works Director/City Engineer, Kevin Hansen, stated that improvements are needed for Huset Park. Acting Chairperson, Jerry Foss, opened the public hearing of Huset Park. Public Works Director/City Engineer, Kevin Hansen, stated the Public Works Department is looking at an acquisition and demolition of the Kramer and Davis building on the comer of Jefferson Street and 39tt~ Avenue, along with finishing off that site for the expansion of Huset Park. The projected amount for this project is $225,000. There will be a meeting with the Huset Park Neighborhood Association members in April 2003. Acting Chairperson, Jerry Foss, open the public hearing of Huset Park for comments. Acting Chairperson, Jerry Foss, closed the public heating. PAGE THREE PUBLIC HEARING FOR SULIJWAN LAKE PARK Acting Chairperson, Jerry Foss, informed the Commission of the public heating for DNR grant applications for Sullivan Lake Park. Public Works Director/City Engineer, Kevin Hansen, stated that the DNR grants are matching, up to a specified dollar amount. Therefore, a limiting factor is the amount of matching funds the city has available to support the 50/50 match. Public Works Director/City Engineer, Kevin Hansen, stated that improvements are needed for Sullivan Lake Park. Acting Chairperson, Jerry Foss, opened the public heating of Sullivan Lake Park. Public Works Director/City Engineer, Kevin Hansen, stated the Public Works Department is looking at redeveloping the active areas of Sullivan Lake Park by reconstructing the picnic shelter and playground area. Acting Chairperson, Jerry Foss, opened the public hearing of Sullivan Lake Park for comments. Acting Chairperson, Jerry Foss, closed the public hearing. REVIEW OF PARK BENCH REPLACEMENTS AT SULLIVAN LAKE PARK Public Works Director/City Engineer, Kevin Hansen, discussed the need for new park benches at Sullivan Lake Park. Currently there are two benches out of seven that are not deteriorating or have vandalism. The Columbia Heights Police Department would like to see vandal resistant park benches be put in place of the existing park benches. The cost for new benches would be $500 for materials only. There are eight potential sites for new park benches. Commission Member, Jerry Foss, asked if there was a way to collect memorial donations. This issue was discussed at the previous council meeting. Kevin Hansen asked how this could be advertised. Commission Members suggested advertising in the local newspaper, to local residents and to Medtronic. Council Member, Bobby Williams, stated that if there is a way to generate a list of Sullivan Lake residents he will hand deliver a letter offering them to donate money to the benches as memorials. Kevin Hansen will keep the Commission informed on any further developments. PAGE FOUR REPORTS PUBLIC WORKS DIRECTOR/CITY ENGINEER Public Works Director/City Engineer, Kevin Hansen, reported that the Public Works Department is getting ready for the summer staff. Due to cuts in the budget, they will be short three staff out of the normal size of fifteen seasonal staff. RECREATION DIRECTOR Recreation Director, Keith Windschitl, informed the Commission that we recently received a check from NEI to reimburse us for time spent repairing the NEI gym floor. The check amount was almost $2,800.00. COMMISSION MEMBERS Commission Member, Jerry Foss, thanked the Public Works Department for their outstanding effort in keeping the streets of Columbia Heights plowed in a timely fashion. Commission Member, Tom Greenhalgh, asked if there was intent to change the utility billing regarding the Round Up Program. Recreation Director, Keith Windschitl, stated that he has looked into the Round Up Program with several other cities. Lino Lakes said they have never done the Round Up Program. Roseville has done the Round Up Program but the current software they have does not accommodate the program. Council Member, Bruce Kelzenberg, stated that he would like to see 10% of pull-tab money come back to the City. Recreation Director, Keith Windschitl, stated that specific wording would need to be in place for a resolution or ordinance. The City of Fridley requires 50% to be given to the Fridley trade area. Brooklyn Center requires a "significant" amount (90% average over three years) be used for purposes within the City of Brooklyn Center. Commission Member, David Payne, asked what the criteria are on selling concessions for youth sports events. Concessions would allow the Park and Recreation Department to make money to fund programs for the youth. Commission Member, Jerry Foss, stated that if it were only pop and candy, no license would be required. An application would need to be filed with the county and city if there is the sale of food. Commission Member, Jerry Foss, informed the Commission that the Athletic Director at Columbia Heights High School indicated $60,000 in budget cuts will need to be made to the sports programs. This may lead to possible sports programs being cut. PAGE FIVE Commission Member, Tom Greenhalgh, informed the Commission that the boys traveling basketball 7th and 8th graders took first place at the State Tournament. He noted that even if gym space is limited, Columbia Heights could still compete with other communities. Meeting adjourned at 7:59 p.m. Tina Foss, Park and Recreation Commission Secretary EXPENSES - MURZYN HALL - MARCH, 2003 DATE VENDOR ITEM COST ACCOUNT lO-Mar C H Rental drill rental $64.90 2171 10-Mar G&K uniforms/mops $24.50 2171 10-Mar Home Depot ballast, floor box, bulbs $156.87 2171 10-Mar Home Depot mops,lamps, wall plates $118.71 2171 10-Mar Doyle security cam locks $28.67 2171 10-Mar Menards sandpaper, acid,drill bit, hardware,drain $104.85 2171 10-Mar Pepsi premix $250.00 2990 10-Mar Churchill drain cleaning auger drain $75.00 4000 10-Mar All Safe annual alarm test $250.00 4000 31-Mar State of MN sales tax $628.23 4395 TOTAL $1,701.73 ~ oo o 6 6 6 0 0 0 CO CO 0 0 0 0 CO 6666666 0 0 0 0 0 0 0 '.,.D o · ~ 0 0 0 0 0 0 0 0 COLUMBIA HEIGHTS Minnesota, U.S.A. sister CiTies INTERNATIONAL CITY HALL 590 40th Avenue NE, COLUMBIA HEIGHTS, MINNESOTA 55421 PHONE: (763) 706-3600 FAX: (763) 706-3601 LOMIANKI Poland 9, April 2003 COLUMBIA HEIGHTS PARK & RECREATION DEPARTMENT Attention: Kcith Windschitl Murzyn Hall 530 Mill Street, N.E. Columbia Heights, MN - 55421 RE: SISTER CITIES SUNDAY SPAGHETTI SUPPER Dear Commission Members, We are so very pleased that Jcffs Bobby & Steve's AUTOWORLD has offered to sponsor a special e~cnt as a fundmiser for thc various projects of our Columbia Heights / Lomianki, Poland, Sister Cities, International. They have offered to sponsor a Spaghetti Supper on June lq, 2003, Sunday. The time frame being considered at this time is 4:00 - 7:30 p.m. The ticket prices will be very moderate so that it will have broader appeal to our community (approximately $5.00). As of this date, the time and ticket prices have not been set yet. We have'already reserved Murzyn Hall for this event. Our current Sister Cities projects are the Children's Hospital in the Lomianki area and Wheelchairs for Peace. A small amount of the funds may be used for our Lomianld Visitors', if they are able to come the end of June, 2002. The Wheelchairs for Peace Foundation will match every dollar we raise - ff we raise $500.00 - il becomes $1,000.00 toward the cost ora container of wheelchairs (240) to be sent to Poland. Any funds that we can dedicate to these humanitarian causes will be put to optimum benefit for others in need. Our Sister Cities' members are all volunteers who axe extremely dedicated to our Columbia Heights and active in various community organizations and activities. We respectfully request that the rental fees for this event be waived. We will be anxiously awaiting your decision. Please call me or JeffBahe at AutoWorld if you have any questions or need more information. Thank You / DZIEKUJE for your consideration of this request 1145 Polk Place Columbia Heights, MN 55421 763 / 571-1709