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HomeMy WebLinkAboutDecember 26, 2001 CITY OF COLUMBIA HEIGHTS PARK & RECREATION COMMISSION AGENDA LITTLE JACKS STEAKHOUSE WEDNESDAY, DECEMBER 26, 2001 6:00 P.M. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf only). 1. ROLL CALL CONSENT AGENDA All items listed with asterisks (****) are considered to be routine by the Park & Recreation Commission and will be enacted as part of the consent agenda by one motion. 3. (****) APPROVAL OF NOVEMBER 28, 2001 MINUTES 4.(****) APPROVAL PAYMENT OF BILLS LETTERS AND REQUESTS Fees are requested to be waived/reduced for the Columbia Heights Fire Fighters Association. They plan to hold an annual banquet on January 5, 2002, which will be held at JPM between the hours of 6:00 p.m. and Midnight. Approximately 20 members and up to 10 retired fire department members will be in attendance. OLD BUSINESS City Council Members voted on the proposed 2003 rental rate increase at their December 17, 2001 meeting. The council voted to increase the rates 10% and to decrease the Columbia Heights resident discount to 25%. NEW BUSINESS o REPORTS A. Recreation Director B. Public Works Director/City Engineer C. Commission Members o ADJOURNMENT P&RCOMM: AGENDA-DECEMBER01 THESE NUT£S NOT BEEN APPROVED City of Columbia Heights Park and Recreation Commission November 28, 2001 The meeting was called to order by Eileen Evans at 6:30 p.m. ROLLCALL Members present: Eileen Evans; Jerry Foss; Tom Gmenhalgh; Gary Mayer; Scott Niemeyer; Gary Peterson; Keith Windschitl, Recreation Director Members absent: Kevin Hansen, Public Works Director/City Engineer; Bill Peterson; Roger Peterson Also present: Bobby Williams, Council Representative APPROVAL CONSENT AGENDA: Motion to approve consent agenda by Foss; second by Greenhalgh. All ayes, motion carried LETTERS AND REQUESTS: Recreation Director, Keith Windschitl, and Mayor, Gary Peterson, elaborated on the holiday kick off party that was held on Saturday, November 24, 2001. The holiday kick off party was well attended by the community. This event raised $3505.00 for the Columbia Heights Library. OLD BUSINESS: There is no old business at this time. NEW BUSINESS: Recreation Director, Keith Windschitl, discussed different rental rate increase options for use of John P. Murzyn Hall for the year of 2003. Motion by Foss, second by Mayer to increase the rental rates by 10% for the year of 2003. All ayes, motion carried. Motion by Foss, second by Mayer to increase down payment to $500 if the hall is rented and to stay at $100 for all other rented rooms. Both down payments will become non- refundable. All ayes, motion carried. Motion by Foss, second by Greenhalgh to decrease the Columbia Heights resident discount from 35% to 20%. All ayes, motion carried. Motion by Greenhalgh, second by Niemeyer to have all of the above said motions take place as of January 1, 2002. All ayes, motion carried. PAGE TWO Recreation Director, Keith Windschitl, briefly discussed the menu options for the holiday Park and Recreation Commission meeting to be held on December 26,2001 at Little Jacks Steak House. REPORTS: Recreation Director, Keith Windschitl, reported to the commission members that the Youth Em'ichment Coordinator, Cindi Willprecht, has resigned. The Youth Enrichment Coordinator job was originally a full time position but was reduced to half time due to Cindi's second job. This position will be posted as a full time position with V2 of the salary is being paid for out of grant money, and the other V2 of the salary being paid for out of the Recreation salary allotment. Recreation Director, Keith Windschitl, stated that the xvrestling club wants to do a fundraiser at JPM on a Sunday. He explained to the wrestling club that they would be charged a $40 entry fee and $15/hour. He also explained to them that if they prefer to have the fees waived, they would need to write a letter to the Park and Recreation Commission requesting fees to be waived. Public Works Directoff City Engineer, Kevin Hansen asked the Recreation Director, Keith Windschitl, to hand out the improvements to the park system and Columbia Heights to the commission members. The hand out detailed the park improvement highlights for the year of 2001. Recreation Director, Keith Windschitl, handed out to the commission members a memo that was typed by Commission Member, Roger Peterson. The memo included his votes on the various issues of the November 2001 Park and Recreation Commission agenda and is also a resignation of his position on the commission effective January 2002. Commission Member, Jerry Foss, asked the commission members if it would be worth pursuing to try to start a referendum to raise money to fix the parks in Columbia Heights. Mayor, Gary Peterson, said that the last time a substantial amOunt of money was spent on the parks was in 1968. Commission Member, Jerry Foss, informed the commission members that a meeting was held with the Recreation Director, Keith Windschitl; Activities Director, Kyle Perry; Commission Member, Jerry Foss; and Columbia Heights Booster member, Jack Bartlett, to discuss banquet options. It has been agreed upon that a high school banquet will be held on a Wednesday night so long as there is no athlete younger than 9th grade, JPM will allow for a few Thursdays a year to be given for banquets, and there is the possibility of using a few Sundays throughout the year. PAGE THREE ADJOURNMENT Motion by Greenhalgh, second by Foss to adjourn. adjourned at 7:51 p.m. All ayes, motion carried. Meeting Tina Foss, Park and Recreation Commission Secretary EXPENSES - MURZYN HALL - NOVEMBER, 2001 DATE VENDOR ITEM COST ACCOUNT 26-Nov ADI Door Magnet 53.95 2160 26-Nov Home depot Faucet for Sr. Center 105.24 2160 26-Nov Grainger Water cooler 357.21 2160 26-Nov Grainger Water cooler filler 90.39 2160 7-Nov Home depot hinge 11.76 2171 7-Nov Home depot wiremold 17.84 2171 7-Nov Home depot hinge 6.48 2171 7-Nov Menards soap 29.52 2171 7-Nov Menards treated lumber 16.83 2171 7-Nov Menards hps bulb 20.49 2171 7-Nov G ertans plants 1,403.05 2171 13-Nov Grove nursery tree 72.00 2171 13-Nov Grove nursery tree 31.00 2171 13-Nov Bohlman urns 344.00 2171 13-Nov Bohlman shipping 108.00 2t71 13-Nov etro welding helium 33.00 2171 26-Nov Menards bulbs, wrench 19.85 2171 26-Nov Menards putty, sandpaper 12.20 2171 26-Nov Menards staples 5.54 2171 26-Nov Menards batterys, anchors 7.57 2171 26-Nov Menards hose 9.99 2171 26-Nov Home depot paint, shims 33.49 2171 26-Nov Home depot stripper 15.94 2171 26-Nov G & K uniforms 17.76 2171 26-Nov Pepsi premix 120.00 2990 26-Nov Pepsi premix 304.00 2990 28-Nov Mn Dept. of Administration 15.14 3210 28-Nov Andirondak tables 2,060.00 2010 26-Nov Signal systems push pull assy. 14.45 2171 Nov State of Mn sales tax 2,237.90 4395 TOTAL 7,574.59 ~. ,r- 0 '~-- 0 '-- 0 ',-- 0 0 ,-- 0') ~ ~ 0 L~ O~ I.~ r~ 0 0 i.~ oO 0 &~, s~° 0 ~ 'c o ~ ~ ~ d ~ o o ~ ~ ~ ~ ~ ~ ~ ~ o .~ -- ~ ~E E E - c ~ ~ m m E E ~ E '~ ~ o o ~ m ~ ~ ~ ~ o o ~ o o 0 o o o o o o o o o o o o o o o o o o o o o o COLUMBIA HEIGHTS FIRE FIGHTERS ASSOCIATION INC. December 13, 2001 Dear Park and Recreation Commission Memb~.-'rs, The Columbia Heights Firefighters Association is a organization whose purpose is to promote camaraderie and understanding bet~,een its membership, retired members of the Fire Department, the City and the public. Every January we hold our Annual Meeting and Banquet. Approximtely 20 members and up to 10 retired fire department members will be attending the annual banquet this year. Many years ago, the banquet used to be held at Murzyn Hall and more recently we haw; tried many different arenas for the ban- quet. This year we have decided to return to IVlurzyn Hall. Therefore, we would like to request the use of Murzyn Hall for our Annual [.~anquet on January 5, 2002, which will be held between the hours of 6 pm and Midnight, we would also respectfully request that any rental fees, etc. be waived or greatly reduced. Thank you fi:,r your time and consideration, Dan O'Bden Chair, Social Committee 763-706-3650 555 MILL STREET N.E., COLUMBIA HEIGHTS, MN 55421 · (612) 782-2830 John P. Murzyn Hall Rental Rates Rentals in 2002 will pay the 2002 rate, and rentals in 2003 will pay the 2003 rate. RENTAL INFORMATION 2002 RATES 2003 RATES (Sun- Thurs) (Saturday) (Sun- Thurs) (Saturday) Hall/Kitchen/LaBelle Lounge $820.00 $860.00 $900.00 $950.00 Hall $580.00 $610.00 $640.00 $670.00 Kitchen $100.00 $105.00 $110.00 $115.00 LaBelle Lounge $170.00 $180.00 $190.00 $200.00 Gauvitte Room $145.00 $150.00 $160.00 $165.00 Prestemon Room $145.00 $150.00 $160.00 $165.00 Edgemoor Room $145.00 $150.00 $160.00 $165.00 Keyes Room $145.00 $150.00 $160.00 $165.00 Youth Lounge $145.00 $150.00 $160.00 $165.00 Maithaire/McKenna Room $210.00 $220.00 $230.00 $240.00 Senior/Ostrander Room $210.00 $220.00 $230.00 $240.00 Down Payment {non-refundable) $100.00 $100.00 $500.00 $500.00 Damage Deposit $250.00 $250.00 $250.00 $250.00 Security Deposit $100.00 $100.00 $100.00 $100.00 CSO per hour $19.50 $19.50 $20.00 $20.00 Pre-Mix Deposit $100.00 $100.00 $100.00 $100.00 Pre-Mix per canister $21.00 $21.00 $22.00 $22.00 Early Entry Fee* $21.00 $21.00 $21.00 $21.00 Custodial Charge per hour $15.00 $15.00 $15.00 $15.00 CO2 System Usage Fee** $20.00 $20.00 $20.00 $20.00 Events Lasting 2 hours or less 50% 50% 50% 50% Events Lasting 4 hours or less 25% 25% 25% 25% Heights Resident Discount*** 35% 35% 25% 25% IAudioNisual equipment rental I $25.ool $25.00 I $25.00 I $25.00 * Subject to approval by Recreation Director and/or Park & Recreation Commission. ** For use of CO2 system to tap kegs of beer. Fee waived if renter purchases pre-mix from the City or the Lion's Club provides bartending services. *** Columbia Heights Resident discount is exclusively limited to the renter or their parents, providing one is a Columbia Heights resident.