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HomeMy WebLinkAboutSeptember 26, 2001 CITY OF COLUMBIA HEIGHTS PARK & RECREATION COMMISSION AGENDA KEYES ROOM, JOHN P. MURZYN HALL WEDNESDAY, SEPTEMBER 26, 2001 6:30 P.M. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf only). 1. ROLL CALL CONSENT AGENDA 3.(****) 4.(****) 5. All items listed with asterisks (****) are considered to be routine by the Park & Recreation Commission and will be enacted as part of the consent agenda by one motion. APPROVAL OF July 25, 2001 MINUTES APPROVAL PAYMENT OF BIIJ.S LETTERS AND REQUESTS A. DONATION FROM COLUMBIA HEIGHTS WOMEN OF TODAY The Columbia Heights Women of Today have donated $150.00 to be used for any arising needs the Hall may have. OLD BUSINESS mo REVIEW BIDS FOR RE-SHINGLING OF SULLIVAN PARK BUILDING Public Works Director/City Engineer, Kevin Hansen, will have information on the bids for the re-shingling of Sullivan Park building. PARK AND RECREATION COMMISSION VICE CHAIR The Park and Recreation Commission needs to appoint a new Vice Chair. PARK ASSIGNMENTS FOR THE, PARK AND RECREATION COMMISSION City Parks will be assigned to various Park and Recreation Commission members so they may observe the parks and report back to the Commission. PAGE TWO D. RECREATION BUDGET MEETING SET FOR OCTOBER 24, 2001 Recreation Director, Keith Windschitl, will discuss 2002 proposed budget. E. N.E.I. GYM COST INCREASES FOR UPCOMING YEAR Recreation Director, Keith Windschitl, will discuss N.E.I. gym rental increases for the upcoming year. NEW BUSINESS REVIEW LANDSCAPING FOR J.P.M. Public Works Director/City Engineer, Kevin Hansen, will present information regarding the landscaping plan for Murzyn Hall. STATEMENT OF UNDERSTANDING BETWEEN CITY AND SCHOOl, DISTRICT Recreation Director, Keith Windschitl, will discuss the Statement of Understanding that was adopted between the City and the Columbia Heights School district. REPORTS Recreation Director Public Works Director/City Engineer Commission Members ADJOURNMENT P&RCOIVLM: AGENDA-JULY01 THESE MINUTES HAVE City of Columbia Heights~jOT E~EE'N APPROVED Park and Recreation Commission ~ July 25, 2001 The meeting was called to order by Eileen Evans at 6:30 p.m. ROLL CALL Members present: Eileen Evans; Tom Greenhalgh; Gary Mayer; Bill Peterson; Gary Peterson; Roger Peterson; Kevin Hansen, Public Works Director/City Engineer; Keith Windschitl, Recreation Director Members absent: Jerry Foss; Scott Niemeyer Also present: Karen Moeller, Senior Coordinator The new commission members, Tom Greenhalgh and Bill Peterson, were introduced. APPROVAL CONSENT AGENDA: Motion to approve consent agenda by Gary Mayer; second by Bill Peterson; motion carried LETTERS AND REQUESTS: A request for a discount on the hall was received from Connie and Terry Reyes who are residents of Fridley but active in the Columbia Heights Athletic Boosters. The commission felt it important to remain consistent in their policy as to only Columbia Heights residents being eligible for the discount. Motion by Roger Peterson to deny the request; second by Bill Peterson; motion carried. Gary Mayer abstained. OLD BUSINESS: No old business NEW BUSINESS: Kevin Hansen, Public Works Director presented information on the proposed Huset Park Picnic Shelter for the year 2002. The commission felt going ahead with this project was a good idea. Discussion was held as to what type of structure would be the best, ideas of where to locate the shelter, and the amenities that would be near the structure. Kevin recommended hiring an outside planner to develop this area. Bill Peterson moved to have Kevin get bids for a design plan for Huset Park taking into consideration the possibility of still having a Community Center built in the future. Second by Roger Peterson. Motion carried. REPORTS: Keith Windschitl, Recreation Director, indicated that a Vice Chair would need to be selected at the next meeting. It was also decided that each commission member would select a park, perhaps in close proximity to where they live, to keep an eye on and report back to the Commission. Kevin Hansen, Public Works Director, reported that staff was asked to cut 10% of their 2002 budget which would be a definite challenge. He also pointed out that them is no source of revenue for park improvements. A $10,000 grant was received to upgrade the Silver Lake boat landing and retaining wall. A handout was passed out to show the high cost of playground equipment. Kevin informed the commission that the new equipment at Prestemon cost $48,000. Discussion on the tennis courts at Sullivan Park led to a motion by Tom Greenhalgh to resurface both courts for a cost of $4,300. Second by Gary Mayer. Kevin will take this motion before the City Council. ADJOURNMENT Motion by Greenhalgh, second by Peterson to adjourn. All ayes, motion carried. Meeting adjourned at 7:45 p.m. 4 (~' 0 O) 0 I~ ix..) '",,,m 0 00 0 ~ ~ ~ ~ ~ ~ 0 ~ ~ 0 0 0 ~ 0 ~ ~ 0 ~ 0 0 0 0 EXPENSES - MURZYN HALL - JULY, 2001 DATE VENDOR ITEM COST ACCOUNT 9-Jul HOME DEPOT PRESSURE WASHER & BOLTS $150.22 2010 9-Jul GLASS MASTERS DOOR GLASS $260.00 2160 9-Jul GLASS MASTERS WINDOW GLASS X 4 $446.00 2160 9-Jul PARK SUPPLY STOP CAPS $13.90 2160 23-Jul TWIN CITY HARDWARE KICK PLATES $69.39 2160 24-Jul HOME DEPOT SUMP PUMP $98.23 2160 25-Jul HOME DEPOT PUMP NOZZEL $9.97 2160 2~Jul HOME DEPOT CHECK VALVE $4.91 2160 30-Jul VOSS LIGHTING LIGHT BULBS $28.20 2171 30-Jul VOSS LIGHTING LIGHT BULBS $30.00 2171 30~Jul CENTRAL LOCK KEYS FOR SCORE BOARD $13.50 2171 3(~Jul HOME DEPOT WHIP, BELL WIRE $14.77 2171 3~Jul HOME DEPOT BATTERIES, TAPCON SCREWS $23.81 2171 3(~Jul HOME DEPOT WEED KILLER, SADDLE VALVE $23.71 2171 30-Jul HOME DEPOT PLUGS, PAINTING SUPPLIES $42.05 2171 3(~Jul HOME DEPOT VALVE $9.61 2171 3(~Jul HOME DEPOT BUSHING, WHIP, ELL $13.27 2171 3(~Jul MENARDS NIPPLE TEE UNION $4.76 2171 30-Jul MENARDS COVER, BUG KILLER,SQ. BOX $19.20 2171 30-Jul MENARDS TAPE, NUT DRIVER $19.14 2171 ,30-Jul MENARDS KEY $0.94 2171 30-Jul MENARDS CRACK REPAIR $23.96 2171 9-Jul PARK SUPPLY iPOP UP ASSY. $31.16 2171 9-Jul PARK SUPPLY SYMONS FAUCETS $133.06 2171 9-Jul PARK SUPPLY STOP CAPS $18.58 2171 9-Jul PARK SUPPLY SLOAN WRENCH $27.32 2171 9-Jul G & K UNIFORM EMBLEMS $4.70 2171 9-Jul GARDNER HARDWARE DOOR STOPS $10.31 2171 ~Jul HOME DEPOT DRAIN, FLEX CONNECTOR21.08 $21.08 2171 9-Jul CLARK FOODSERVICE DISPENSER, SOAP, SPONGES $25.00 2171 ~Jul CLARK FOODSERVICE DISPENSER, BAGS $15.00 2171 9-Jul CLARK FOODSERVICE PAPER TOWEL,FORKS,TP $115.03 2171 9-Jul OFFICE DEPOT INK CARTRIDGE $24.06 2171 9-Jul OFFICE DEPOT TIME CARDS $7.66 2171 23-Jul MENARDS 2X4S TARP TAPE $36.12 2171 23-Jul MENARDS STAPLER, TARP $41.28 2171 23-Jul G & K UNIFORMS $9.92 2171 23-Jul MENARDS PAINT, CEILING TILE $34.76 2171 23-Jul G & K UNIFORMS $9.92 2171 23-Jul HOME DEPOT CLAMPS, TUBING, BULBS $18.03 2171 23-Jul HOME DEPOT CLAMPS ELBOWS, NIPPLE $12.23 2171 23-Jul HOME DEPOT EPOXY GLUE, RAZOR BLADES $17.11 2171 23-Jul VOSS LIGHTING PAR FLOOD LAMPS $50.16 2171 23-Jul MENARDS HOSE NOZZLE, CASTERS $9.36 2171 23-Jul CLARK FOODSERVICE CUPS $26.95 2171 25-Jul ~UNIFORMS & MORE JPM STAFF SHIRTS $215.04 2172 l~Jul PEPSI PREMIX $136.00 2990 18-Jul PEPSI PREMIX $217.00 2990 ~30-jUl PEPSI PREMIX $102.00 2990 30-Jul PEPSI PREMIX $180.00 2990 3(~Jul PEPSI PREMIX $100.00 2990 30-Jul STATE OF MN SALES TAX $526.04 4395 TOTAL $3,494.42 EXPENSES - MURZYN HALL - AUGUST, 2001 DATE VENDOR ITEM COST ACCOUNT 8-Aug HOSPITALITY SUPPLY GAS HOSE AND CONNECTOR $118.75 2160 13-Aug HOME DEPOT PIPE HANGERS, BOLTS $8.64 2160 13oAug HOME DEPOT PIPE NIPPLES, 6 VOLT BATTERY $11.54 2160 13-Aug HOME DEPOT NIPPLE, ACCESS PANEL $30.86 2160 27-Aug 'GOODIN CO DRAIN ASSY. $29.13 2160 8-Aug KEITH WlNDSCHITL LIGHT BULBS $11.76 2171 8-Aug MENARDS BOLTS, BITS, PUNCHED ANGLE $13.11 2171 13-Aug G&K UNIFORMS $4.70 2171 13-Aug -IOSPITALITY SUPPLY TRASH CAN $25.65 2171 13-Aug UNITED MAINTAINANCE FLOOR WAX $94.30 2171 13-Aug G&K UNIFORMS $4.70 2171 13-Aug MENARDS CEILING TILE $39.60 21711 13-Aug MENARDS PAINT, SCRUB BRUSH $39.61 2171 13-Aug MENARDS PAINTING LADDER $39.95 2171 i13-Aug VOSS FLOODLAMPS $48.07 2171! 13-Aug G&K UNIFORMS $4.70 2171 13-Aug PEPSI 40 GAL PREMIX $136.00 2990 13-Aug PEPSI 30 GAL PREMIX $117.00 2990 28-Aug STATE OF MN SALES TAX $349.87 4395 TOTAL $1,127.94 September 1,2001 Park & Recreation Department 530 N.E. Mill Street Columbia Heights, MN 55421 Attn: Director The Columbia Heights Women of Today, as a community based non-profit organization, is always in need of Murzyn Hall whether it be for meetings, fundraisers or a community service project. As our way of saying thank you, we would like to donate $150.00 to be used for any arising needs the Hall may have. Thank you for being part of our Community. We could not be an effective organization without you. Sincerely, Sheri Tarr, Treasurer Columbia Heights Women of Today 763-792-4184 ~en~ oy [ne ~ward W~nmng Cheyenne I~b~are September 19, 2001 Park and Recreation Dept. Cit3.' Of Colmnbia Hts. 590 40t~ Ave NE Columbia Hts. gLN.55421 .,tm: Keith Winclschitl Dear Keith; As per our conversation ,,~5th respect to Utility cos~t increases for gym use effective 9/'1/01. ' ' I. The East Gym Mill be $10.58 per hour 2. The West Gxm xxill be $19.05 per hour. As you know I am only passing on the increases mmv cost of operation. Despite reports to fl~e contrat3' I do not expect any decrease m cost dt;e to fact we could have a normal x~Snter with 8000 to 10.000 degree days. The most we can hope for is the same cost of operation as last year. If someone would like to verify the costs feel free to call me and I x~411 fax over the worksheets. Based on the schedule ~ou sent me. it will now cost $103.70 per evening using both the East & West Gy~ns for 31u-s. 'each. Respectfiflly Yom-x Harry R. Willcox NEI College of Technolo~, 825 41s~ Ave NE Columbia Hts MN 55421 rvoverr~er 13, 1990 STATEMENT OF UNDERSTANDING BETWEEN THE CITY OF COLUMBIA HEIGHTS AND INDEPENDENT SCHOOL DISTRICT 13 RELATING TO THE MUTUAL ENDING OF THE JOINT POWERS AGREEMENT AND THE ESTABLISHMENT OF A STATEMENT TO COOPERATE IN THE DELIVERY OF RECREATION AND COMMUNITY EDUCATION PROGRAMS AND SERVICES in the spirit of the Joint Powers Agreement, which since 1953 has promoted cooperation between the City of Columbia Heights and I.S.D. 13 in the delivery of Recreation Programs and as amended in 1978 to include Community Education Programs, the City and District agree to mutually end the Joint Powers Agreement as of December 31, 1990, and to enler into this new statement of cooperation which will become effective on January 1, 1991. This statement of cooperation shall not be limited in scope or purpose, but shall be intended to provide a forum for ways to continue to deliver both recreation and community education programs all inclusively, in a manner respectively consistent with the expectations and standards of the community. The following avenues to establish and foster cooperation are hereby identified: A Recreation and Community Education Commission will be an advisory body to serve as a vehicle for fostering cooperation by providing a forum for discussion of recreation and community education programs. The Commission will review areas of cooperation to avoid program duplicstion and promote the sharing of staff expertise to the mutual benefit of Community Education and Recreation Programs. The membership of the Commission shall include the following: Director of Community Education (1) School Board Member (1) At large member appointed by the School District (1) Director of Recreation (1) City Council Member (1) At large member appointed by the City (1) The Commission will develop its own operating procedures. . 2. o The City of Columbia Heights and Independent School District 13 shall each provide facilities for use by each other at no cost dudng normally staffed hours. Administrative procedures for implementing the scheduling and use of facilities will be developed by the Directors of Recreation and Community Education and will be presented for review by the City Manager and Superintendent of Schools. The School District and City agree to share staff expertise to the mutual benefit of the Community Education and Recreation Programs. When mutually beneficial, it is the intent of the City and the School District to jointly seek financial resources (grants and gifts) that will benefit the needs of the residents of the City and School District. Specific grant applications will be brought to the City Council and School Board for appropriate approval. Individual letters of agreement will be developed for specific grants (present and future) to identify the responsibility of each party in developing and implementing each grant in addition to identifying procedures for action at the conclusion of the grant. The parties agree to share the funding of the position of Senior Coordinator on a: percentage basis, with the City funding 75% and the School Distdct funding 25% of the salary and benefits of this position. The Senior Coordinator will direct the programs of the Senior Citizen Center and will also foster the involvement of seniors in school district programs and activities. On a quarterly basis, the Coordinator will present to the School Board a report of activities related to the School District and seek recommendations and suggestions for enhanced relations between the School District and seniors. In time of grave financial need, the parties agree to work toward an annual agreement that may vary from the above percentages to allow continued services to seniors. IN W,.J.TNESS WHEREOF, the parties hereto have set their hands this .-of ,-.J¢ ¢ ~.,-~ 6C/'-, 1990. day Independent School District 13 Columbia Heights A Public School Corporation s U~dstrom, Its Ohair ~ IRon Naegel~lts Olerk City of Columbia Heights A Municipal Corporation Edward Carlson, Its Mayor Stuart Anderson, Acting City Manager ?/', November 13, 1990 ADMINISTRATIVE AGREEMENT RELATING TO THE JOINT POWERS 1. The Recreation and Community Services Commission will be replaced by the newly organized Recreation and Community Education Commission. 2. The City Manager and Superintendent will agree on the equitable division of the resources and equipment. Fund balances will remain with the program that generated the revenue. Any general fund balances will be split on a 50/50 basis. 3. Personnel transfers will be completed in a manner consistent with current employee union agreements of both parties subject to the approval of the School Board or City Council. 4. Specific letters of agreement will be developed for the Way to Grow Grant and McKnight Grant. Independent School District 13 Columbia Heights A Public School CorP~r~ion , ,jJames Undst~m, Its Chair City of Columbia Heights A Municipal Corporation