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HomeMy WebLinkAboutJune 27, 2001 CITY OF COLUMBIA HEIGHTS PARK & RECREATION COMMISSION AGENDA RAMSDELL PARK BUILDING WEDNESDAY, JUNE 27, 2001 6:30 P.M. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf only). 1. ROLL CAIJ. CONSENT AGENDA All items listed with asterisks (****) are considered to be routine by the Park & Recreation Commission and will be enacted as part of the consent agenda by one motion. 3.(****) APPROVAL OF APRIL 25, 2001 MINUTES 4.(****) APPROVAL PAYMENT OF BILLS LETTERS AND REQUESTS A. COLUMBIA HEIGHTS FOOTBAIJ. Columbia Heights Football alumni are requesting fees waived for Friday, September 21, 2001, for an alumni event that will follow a football game at Dick Borchardt Field. They would like to use the hall, kitchen, and LaBelle Lounge from 9:30 p.m. to 12:30 a.m. OLD BUSINESS A. REVIEW AND UPDATE PARKS FIVE-YEAR PLAN Public Works Director/City Engineer, Kevin Hansen, will discuss the Parks Five- Year Plan. B. REVIEW OF RAMSDELL PARK PLAN Public Works Director/City Engineer, Kevin Hansen, will review the Ramsdell Park Plan. PAGE TWO 7. o NEW BUSINESS A. FACILITIES PLAN FOR HUSET PARK PICNIC SHELTER Public Works Director/City Engineer, Kevin Hansen, will discuss the facilities plan for Huset Park picnic shelter. REPORTS A. Recreation Director B. Public Works Director/City Engineer C. Commission Members ADJOURNMENT P&RCOMM: AGENDA-JUNE01 THESE MINUTES HAVE NOT BEEN APPROVED City of Columbia Heights '~ Park and Recreation Commission April 25, 2001 The meeting was called to order by Eileen Evans at 6:33 p.m. ROI I. CAI J. Members present: Eileen Evans; Jerry Foss; Gary Mayer; Scott Niemeyer; Gary Peterson; Roger Peterson; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Members absent: Bruce Magnuson Also present: Bob Proft; Bob Soderholm APPROVAL CONSENT AGENDA Motion by Foss, second by Niemeyer to approve the consent agenda. All ayes, motion carried. I.FTFERS AND REQUESTS OLD TIMER'S Old Timer's affiliates, Bob Proft and Bob Soderholm, requested the fees be waived in 2002 for the annual Old Timer's Reunion. Commission Member, Eileen Evans, explained why the fee waive policy was put into place. Recreation Director, Keith Windschitl, explained that the policy is to offset the costs of staff time. Bob Soderholm gave the commission members a break down of the Old Timer's expenses. Bob Proft asked the commission to make an exception to the/PM policy. Motion by Mayer, second by Foss to grant fees to be waived in 2002. All ayes, motion carried. Mary Gilbertson of New Doggie, LLC submitted a letter requesting permission to conduct a group dog training class in the hockey rink at McKenna Park to start in June and run for six weeks. Commission Member, Eileen Evans, asked if New Doggie, LI. X2 has liability insurance and if any problems were to occur, would the city be held liable. Recreation Director, Keith Windschitl, will look into the liability insurance. Motion by Evans, second by Foss to let Mary Gilbertson conduct dog-training classes at McKenna Park provided she has the appropriate insurance. All ayes, motion carded. PAGE TWO OLD BUSINESS RETAINING WA!.I. FOR SOUTHEAST CORNER OF JPM Public Works Director/City Engineer, Kevin Hansen, explained to the commission members the plans for building the retaining wall for the southeast comer of JPM. Commission members went outside to look at where the retaining wall was going to be built and to select the block color they wanted for the retaining wall. The commission members voted on tan keystone modular blocks for the retaining wall. 2001 OUTDOOR RECREATION GRANT APPLICATION Public Works Director/City Engineer, Kevin Hansen, reviewed the 2001 Outdoor Recreation Grant application information with the commission members. He stated that Public Works redid Prestemon Park, completing the playground and walking trail for $100,000.00. The carryovers from the Outdoor Recreation Grant are the Silver Lake Boat Landing and Silver Lake Beach. Kevin Hansen also stated that Ramsdell Park will need a complete makeover with its' parks facilities. NEW BUSINF~S REVIEW AND UPDATE PARKS CAPITAL IMPROVEMENT PLAN Public Works Director/City Engineer, Kevin Hansen, stated that he would hke to see the Capital Improvement Plan be updated and also stated that City Council only wants items over $10,000.00 to be indicated on the Capital Improvement Plan. City Council dedicated $400,000.00 of the sale of Medtronic towards parks funds. Mayor, Gary Peterson commented that the city is considering buying the house on Huset Park west. He also asked when the railroad tracks will be taken out from 39'h Avenue NE to 37'h Avenue NE. Public Works Director/City Engineer, Kevin Hansen, informed the commission that the railroad tracks are scheduled for removal in May 2001. SUIJ~WAN PARK HOUSE-RESHINGI.F. ROOF Public Works Director/City Engineer, Kevin Hansen, reviewed the project to re-shingle the Sullivan building. Commission Member, Eileen Evans, asked if it would be better to take down the picnic shelter in Sullivan Park due to vandalism. Kevin Hansen said that it would be better to leave the picnic shelter up. Motion by Foss, second by Niemeyer to ask City Council to authorize Public Works to seek bids on shingles. PAGE THREE MURZY I-IAI I. WOOD FLOOR REFINISHING Recreation Director, Keith Windschitl, discussed the options for refinishing the main hall wood floor. The oil-based urethane we currently have just doesn't hold up to the wear and tear the floor receives. $9000.00 has been budgeted for the 2001 floor refinishing. There are two options. One is a water-based chemical and the other is a moisture cure. Moisture cure is more expensive but should protect the floor better. Motion by Foss, second by Niemeyer to continue seeking bids with the final decision being up to the discretion of the Recreation Director, Keith Windschitl. All ayes, motion carded. REPORTS RECREATION DIRECTOR Recreation Director, Keith Windschitl, informed the commission members that the summer city newsletter would be the last one that Janice McGee-Fetzer will be doing. The city newsletter is due out in early May 2001. Recreation Director, Keith Windschitl, informed the commission members that a concerned citizen called in regards to loud football practices, which are taking place at Gauvette Park from 6:30 p.m. to 7:30 p.m. three times a week. Commission members felt that since Gauvette Park is a public park, they could do nothing about the practices. Recreation Director, Keith Windschitl, asked the commission members if they had suggestions on what to do with the Back To The Parks money. He would like to see the money used in the budget. This issue will be revisited at a later date. Recreation Director, Keith Windschitl, informed the commission members that JPM signage will be put in selected locations within Columbia Heights to direct people to JPM. PUBLIC WORKS DIRECTOR/CITY ENGINEER Public Works Director/City Engineer, Kevin Hansen, informed the commission members that the sidewalk will be put in Gateway Park June 2001. Mayor, Gary Peterson, informed the commission members that the American flag and the city flag will be put up in Gateway Park for people entering the city limits to view. Gateway Park is located at the intersection of Resevior and Central Avenue, just north of 37th Ave. NE, in Columbia Heights. COMMISSION MEMBERS Commission Member, Eileen Evans, asked the commission members if it would be possible to hold the next meeting at a park to better visualize the needs for the city parks. The next meeting will be held at 6:00 p.m. on Wednesday, May 23, 2001 at Huset Park. The commission will also be inviting the Huset group to join them in their meeting. Motion by Foss, second by Niemeyer to adjourn. All ayes, motion carried. Meeting adjourned at 8:41 p.m. Tina Foss, Park and Recreation Commission Secretary THESE MINUTES HAVE NOT BEEN APPROVED City of Columbia Heights Park and Recreation Commission May 23, 2001 The meeting was called to order by Eileen Evans at 6:00 p.m. ROLL CAIJ. Members present: Eileen Evans; Scott Niemeyer; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Members absent: Jerry Foss; Bruce Magnuson; Gary Mayer; Gary Peterson; Roger Peterson Also present: Karen Moeller, Huset Park Association members APPROVAL CONSENT AGENDA LETTERS AND REQUESTS OLD BUSINESS NEW BUSINESS REPORTS Public Works Director/City Engineer, Kevin Hansen, discussed Capital Improvements that would be made to Huset Park. Attached is the handout that was given to Huset Park Association Members. ADJOURNMENT Due to lack of quorum, the May 23, 2001 Park and Recreation Commission meeting was unable to be conducted. Meeting adjourned at 7:15 p.m. Tina Foss, Park and Recreation Commission Secretary CAPITAL IMPROVEMENT SUMMARY LISTING BY PARK .--~HUSET PARK ONLY Huset East & West 2001 Remove railroad tracks - $45,000 Develop overall Master Park Plan with phasing implementation plan. Estimated cost: $17,500. Huset East - 2001 Replace bleachers at Field #5 - 2 beachers have been replaced at this time. We are in the process of assembling 2 additional beacher units. We hope to have them in place for the Jamboree. Huset West - 2001 Replace bleachers at Field #3 - 2 bleacher units are being assembled at this time. We hope to have them in place for the Jamboree. Total cost of bleacher replacement of at Huset Park. $32,000 Huset West - 2001 Reconstruct the retaining wall on the east end of JPM. Install storm sewer on the north and east sides of JPM. Landscape are in front of JPM and the are by the new retaining wall. Unfunded at this time. Estimated cost $17,000. Huset West -2002 Remove tennis courts and construct a picnic shelter for 75 to 100 people. Estimated cost. $40,000 Huset West - 2003 Replace playground equipment. - estimated cost $65,000. Huset West - 2004 Reconstruct wading pool - Estimated cost - $115,000 Huset East - 2005 Reconstruct park house building. Estimated cost $85,000 Construct picnic shelter by playground - Estimated cost $35,000 Huset West - 2006 Develop pinwheel ballfield complex - including lighted ballfields. $750,000 _4' EXPENSES - MURZYN HALL - APRIL, 2001 DATE VENDOR ITEM COST ACCOUNT 25-Apr Home Depot Shelf/coat rack for Sr. Center $30.46 2171 !5-Apr Home Depot Pins, spray bottles $26.13 2171 25-Apr Home Depot Roller covers, tape $24.33 2171 25-Apr Home Depot Hose menders, couplings, spray gun $20.84 2171 25-Apr Home Depot Batteries $15.86 2171 25-Apr Home Depot Batteries, Pressure washer wand $40.95 2171 9-Apr Pepsi ,70 Gallons premix $238.00 2990 25-Apr Pepsi 135 Galllons premix $119.00 2990 25-Apr State of MN '.Sales tax $114.12 4395 TOTAL $629.69 EXPENSES - MURZYN HALL - MAY, 2001 'DATE VENDOR ITEM COST ACCOUNT 14-May MENARDS CASTERS $12.49 2171 14-May HOME DEPOT BA ~ ~ ERIES, SURGE STRIP $44.86 2171 14-May HOME DEPOT SUPPLY LINES, DRAIN WRENCH $29.87 2171 14-May MENARDS PU ~ ~ ¥, SUPPLY LINES $8.25 2171 14-May MENARDS FLASHLIGHT, CEMENT, DROPLIGHT $21.33 2171 14-May MENARDS SURGE PROTECTOR $11.96 2171 14-May MENARDS SAWBLADE, ADHESIVE REMOVER $9.74 2171 14-May MENARDS TANK SPRAYER $10.99 2171 14-May MENARDS 5/8 PLYWOOD, SOAP $33.48 2171 29-May PEPSI COLA 30 GALLONS PREMIX $102.00 2990 23-May RENEWED HARDWOO£ SAND & REFINISH MAIN HALL $5,775.00 4000 23-May STATE OF MN SALES TAX $138.02 4395 TOTAL $6,197.99 £ol mbia Heights Football 6/20/01 Columbia Heights Park and Recreation Commission 530 Mill Street Columbia Heights, MN 55421 Dear Columbia Heights Park and Recreation Commission, Columbia Heights Football is hosting Alumni Night on September 21~t, 2001. All past Hylander football players will be invited to our game versus Benilde. After the game, all Alumni are invited to attend social hour at Murzyn Hall. The coaching staffand other volunteers will handle setup and cleanup. The entire event will start at approximately 9:30PM (after the game) and last until 12:30PM. In order to keep the cost within our budget we request that you waive the $780.00 fee for the hall, kitchen, and LaBelle Lounge. It should be a fun evening and we hope this will become an annual event. Thank you for your consideration. We look forward to seeing you at Dick Borchardt Field this fall. With Respect, Matt Townsend Head Football Coach Columbia Heights High School 763-528-4476 1400 - 49th Avenue N.E. · Columbia Heights, MN 55421 · 763-528-4476 · Fax 763-571-9267 · e-mail: townsenm@colheights.k12.mn.us 'The Best Show in Town"