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HomeMy WebLinkAboutAugust 28, 2002 CITY OF COLUMBIA HEIGHTS PARK & RECREATION COMMISSION AGENDA KEYES ROOM, JOHN P. MURZYN HALL WEDNESDAY, AUGUST 28, 2002 6:30 P.M. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706~3692 for deaf only). 1. ROI J. CALL CONSENT AGENDA All items listed with asterisks (****) are considered to be routine by the Park & Recreation Commission and will be enacted as part of the consent agenda by one motion. 3. (****) APPROVAL OF JULY 24, 2002 MINUTES 4.(****) APPROVAL PAYMENT OF BII J S o I.ETTERS AND REQUESTS There are no letters or requests at this time. 6. OLD BUSINESS A. UPDATE HUSET PARK MASTER PLAN Public Works Director/City Engineer, Kevin Hansen, will discuss with Commission Members the City Council's action and proposal award for the Huset Park Master Plan. NEW BUSINESS A. REVIEW AND DISCUSS HOLIDAY DECORATIONS AND BANNERS FOR CENTRAL AVENUE Public Works Director/City Engineer, Kevin Hansen, will review and discuss with Commission Members displays of holiday decorations and banners for Central Avenue available through a catalog. PAGE TWO o Bo JPM I.EASE AGREEMENT Recreation Director, Keith Windschitl, will discuss additional wording that needs to be added to the JPM lease agreement. Additional wording will require all licensed caterers to list the City as additional insured and provide the City with a copy of their insurance. Attached is the current lease agreement. REPORTS A. Recreation Director B. Public Works Director/City Engineer C. Commission Members ADJOURNMENT P&RCOMM: AGENDA-AUG02 City of Columbia Heights Park and Recreation Commission July 24, 2002 The meeting was called to order by Eileen Evans at 6:33 p.m. ROI J. CALL Members present: Eileen Evans; Jerry Foss; Tom Greenhalgh; Gary Mayer; Bill Peterson; Gary Peterson; Kevin Hansen, Public Works Director/City Engineer; Keith Windschitl, Recreation Director Members absent: None Also present: Kathy Hofstedt APPROVAL CONSENT AGENDA: Motion to approve consent agenda by Foss; second by Mayer. All ayes, motion carried. LETTERS AND REQUESTS: SISTER CITIES INTERNATIONAL REQUEST PERMISSION TO USE THE CITY VAN Commission Chairperson, Eileen Evans, reported to the Commission that the Sister Cities International have requested permission to use the city van for a two-night visit to Milwaukee, Wisconsin, in early November 2002 to attend the Milwaukee Art Museum. She asked the Commission if there is any restrictions on distance the city van is allowed to go. Mayor, Gary Peterson, asked what the longest trip the city van has been used for. Recreation Director, Keith Windschitl, stated that there has been no set distance requirement but to date, the longest trip with the city van has been to New Ulm and Duluth. Commission Member, Tom Greenhalgh, asked what benefit would the City have by this group going on the Milwaukee trip. Since it is not a city function, there would be no city benefit. Motion by Foss, second by Greenhalgh to amend the policy allowing the city van be used for city functions only and to stay within Minnesota. All ayes, motion carried. PAGE TWO OLD BUSINESS: THREE RIVERS PARK DISTRICT Recreation Director, Keith Windschitl, reported to the Commission that Three Rivers Park District has purchased the nearly seven acres of the old Salvation Army Camp located on Silver Lake. Three Rivers has hosted several open houses at the old Salvation Army Camp. They are also currently taking input from the community on the development of the park and are looking for input for the park master plan. The Recreation Director will be attending the park planning meetings. PROPERTY SOUTH OF LOMIANKI PARK Recreation Director, Keith Windschitl, addressed the Commission regarding the letter that was sent to the City Council concerning the sale of the property south of Lomianki Park. The letter indicated that the consensus of the Park and Recreation Commission was that they would like to see any money generated from the sale of this property to be put back into the parks. NEW BUSINESS: REVIEW OF PROPOSALS FOR THE HUSET PARK MASTER PLAN Public Works Director/City Engineer, Kevin Hansen, reported that the Public Works Department sent out 8 original RFP requests with only receiving 3 responses. Staff reviewed the proposals and ranked them. They felt that the least qualified was URS. Short Elliott Hendrickson Inc. was considered to be adequately qualified leaving Bonestroo Rosene Anderlik & Associates being the most qualified. Overall, Huset Park has storm problems and Bonestroo is willing to integrate storm water solutions within the overall comprehensive plan. Commission Chairperson, Eileen Evans, asked how much money is left over from the sale of parkland to Medtronic and the purchase of land where the railroad tracks are. Public Works Director/City Engineer, Kevin Hansen, stated that of the initial $320,000 to $340,000, there is approximately $180,000 to $190,000 remaining. Motion by Bill Peterson, second by Foss to have City Council proceed forward this year by proposing Bonestroo for the RFP. All ayes, motion carried. REVIEW ST. TIMOTHY'S DEVELOPMENT PROPOSAL Public Works Director/City Engineer, Kevin Hansen, reviewed with the Commission the 25-unit Townhome Development that will be built on a 2.43 acres adjacent to Sullivan Lake Park and St. Timothy's Lutheran Church noting Park Dedication fees and a new trail connection. $750.00 per unit, approximately $19,000, will be going back to the parks stipulated towards Sullivan Lake Park only. Townhome Builder, Bruce Nedegaard, questioned if the monies going back into the park could be used for an aeration system of PAGE THREE Sullivan Lake. Public Works Director/City Engineer, Kevin Hansen, stated that Sullivan Lake functions as a storm water pond and would not be a good candidate for an aeration system. Another park related issue pertains to a bridge request to connect a trail that will surround the townhome project to the existing trail that surrounds Sullivan Lake. REQUEST FOR ADDITIONAL SIGNAGE AT SULLIVAN LAKE PARK Kathy Hofstedt, a Columbia Heights resident residing at 701-50 V2 Ave. NE, stated to the commission her reasons for requesting more signage at Sullivan Lake. She would like to see signage to designate bike/walking trails and for picking up after animals. Public Works Director/City Engineer, Kevin Hansen, reported to the Commission that Public Works has received two requests for signage to be put up at Sullivan Lake Park. The requests are to differentiate between the walking and bike trails and to pick up dog feces. In 1998, signage was taken down because it was ineffective and to took away from the park. Commission Members stated that if signs were put up to pick up after your dog, it would promote false expectations because of the potential for tickets that would not be enforced. It has been questioned if the entire trail around the lake could be widened to accommodate for both biking and walking but MN/Dot requires that a combination trail would need to be 10' in width and certain sections of Sullivan Lake would not allow for such width. Motion by Greenhalgh, second by B. Peterson to put up 4 "No Bike" signs in Sullivan Lake Park. All ayes, motion carried. NEI COLLEGE OF TECHNOLOGY LEASE AGREEMENT Recreation Director, Keith Windschitl, reviewed the attached proposed lease agreement for the use of the gymnasium at NEI College of Technology. NEI stated that the small gym is in poor shape and is not fit to be used for any activities due to safety and liability concerns. NEI is also requiring us to staff the building and to monitor the entrance due to some past problems. Commission Member, Jerry Foss, asked how much are we paying to upkeep the floor. Recreation Director, Keith Windschitl, stated that we work with the school district to defer costs. In the last year we have replaced some wood floorboards and we put a new backboard up. REPORTS PUBLIC WORKS DIRECTOR/CITY ENGINEER Public Works Director/City Engineer, Kevin Hansen, reported that the estimated cost incurred by Public Works for the 2002 Columbia Heights Jamboree was over $10,000. Public Works Director/City Engineer, Kevin Hansen, informed the Commission that one of Public Works seasonal workers sustained a substantial injury due to a lawn mower accident. PAGE FOUR RECREATION DIRECTOR Recreation Director, Keith Windschitl, reported that the 2002 Columbia Heights Jamboree went well and he has received several compliments on the fireworks. Recreation Director, Keith Windschitl, stated that on Friday, July 26, 2002, there is going to be a Police/Fire Department appreciation dance. This event has been considered to be a city sanctioned event and will be put on by Ran Productions. The public is welcome. Meeting adjourned at 7:50 p.m. Tina Foss, Park and Recreation Commission Secretary EXPENSES - MURZYN HALL - JULY, 2002 DATE VENDOR ITEM COST ACCOUNT 24-Jul Doyle security preschool lock $77.50 2160 24-Jul Floors northwest floor chemichals $212.50 2161 3-Jul Menards saw blade,hooks,battery $17.80 2171 3-Jul Menards green treat. Lumber $28.40 2171 3-Jul Menards return green treated -$11.94 2171 10-Jul Keith W bolts $3.95 2171 24-Jul G&K uniforms $19.60 2171 24-Jul Brin northwestem grey lami glass $17.51 2171 24-Jul Hanks reducer $22.35 2171 24-Jul Viking electric fuses $19.28 2171 24-Jul Aid electric permit fee $22.00 2171 24-Jul Clark cleaning supplies $332.60 2171 24-Jul Pepsi premix $465.00 2990 31-Jul Jerrys signs vinyl letters $175.00 3050 31-Jul Refrigeration services freezer repair $288.75 3050 17-Jul state of mn centrex line for 911 $48.95 i 3210 24-Jul Aid electric wire flag light $180.75 4000 31-Jul state of mn sales tax $301.001 4395 TOTAL $2,221.00 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m ~ ~ = ~ · -- ~ ~ ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ ~ ~ ~ 0 ~ 0 0 0 0 0 ~ ~ 0 0 0 0 0 0 0 0 0 0 0 0 I-- F' r- I-- ooooo o 0880 o oo 99900 o o o 9 o o LEASE AGREEMENT THIS AGREEMENT made this day of, 2002, by and between the City of Columbia Heights, hereinafter called "lessor", and, of, MN, hereinafter called "lessee": ~'NESSETH, that the lessor, in consideration of rents and covenants hereinafter mentioned, does hereby demise, lease and let unto lessee, and said lessee does hereby hire and take from lessor that portion of John P. Murzyn Hall as is described as follows, to-wit: Hall, Kitchen, LaBelle Lounge The purpose of lessee's use will be as follows: Wedding Reception TO HAVE AND TO HOLD, the premises just as they are, without any liability or obligation on the part of said lessor of making any alterations, improvements or repairs of any kind on or above the said premises for the term off 12:00 noon on, 2003 to 1:00 a.m. on, 2003, yielding and paying the rent of Nine Hundred Fifty and 00/100 dollars ($950.00). The Lessee may not access the facility for deliveries, decorating, etc. before or after the time specified on the lease agreement. And the lessee has herewith agreed to make a damage/cleaning deposit of Two Hundred Fifty and 00/100 dollars ($250.00), which must be paid by, 2003 to assure that the premises are maintained in as good order and condition and state of repairs, reasonable wear in use excepted as the same now are or may be put into by said lessor. All deposits will be cashed by the lessor upon receipt. The damage/cleaning deposit shall be returned to the lessee provided the premises are maintained in good order, there are no damage/cleaning claims by the lessor, and the lessee has paid in full all rents and covenants herein mentioned. The lessee must abide by all the rules and regulations of the Park and Recreation Commission and has acknowledged receipt of the same by execution of this Agreement. This Agreement must be approved by the Park and Recreation Commission before the same is valid. Lessor acknowledges receipt of a down payment of Five Hundred and 00/100 dollars ($500.00) and the balance of Four Hundred Fifty and 00/100 dollars ($450.00) must be paid by, 2003. The lessee shall be charged additional dollars if pre-mix and Community Service Officer's charges exceed their respective $100.00 deposits. Charges for a Community Service Officer are $20.00/hour in 2003. Charges for pre-mix are $22.00/canister in 2003. ,a"mart of this lease, the lessee hereby fully releases and discharges the lessor, its servants, agents, employees, contractors or sub-contractors a any liability whatsoever in any way arising from any and all injuries, losses, and/or damages to person and/or property sustained or received on or about the said Murzyn Hall during the term of this lease. Additionally, the lessee agrees to save harmless and indemnify the said lessor from any and all expenses arising because of any claim which may hereafter be presented by anyone for loss or damage or personal injury as a result of use of John P. Murzyn Hall. Furthermore, the lessee shall provide a copy of their insurance policy by, 2003 indicating that they have Personal Liability coverage at a minimum of $100,000.00 per occurrence. If the balance of payments due under this Agreement are not paid by the date set forth herein, this Agreement shall become null and void, and the lessor shall keep the down payment as liquidated damages. There may be no open bar with an admission fee. An approved liquor license must be used if there is an admission charge for the rental. If deemed needed, at the sole discretion of the Columbia Heights Police Department, additional security may be added and charged to the lessee hereunder. For groups with 275 or less people, the Lessee may choose to bring in their own alcoholic beverages for an open bar or contract with the Columbia Heights Lion's Club to provide complete bartending services for their event. For groups with more than 275 people, the Lessee may contract with the Columbia Heights Lion's Club to provide complete bartending services for their event; however, open bars are not allowed with this size group. BYOB events are prohibited. Only licensed caterers are allowed to serve food at Murzyn Hall events. If any of the representations, including residence, made at the time entering into this agreement are no longer accurate within 20 days of the date of the event, the City of Columbia Heights shall have the sole discretion to declare this agreement null and void. IN TESTIMONY WHEREFORE, the lessee has hereunto set his/her hand(s) and seal(s) the day and year first written above. , Lessee droval of Park and Recreation Commission , Lessee Date: MUP. Z~: LEASE820