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HomeMy WebLinkAboutMarch 27, 2002 CITY OF COLUMBIA HEIGHTS PARK & RECREATION COMMISSION AGENDA KEYES ROOM, JOHN P. MURZYN HALL WEDNESDAY, MARCH 27, 2002 6:30 P.M. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf only). 1. ROLL CALL CONSENT AGENDA All items listed with asterisks (****) are considered to be routine by the Park & Recreation Commission and will be enacted as part of the consent agenda by one motion. 3. (****) APPROVAL OF FEBRUARY 27, 2002 MINUTES 4.(****) APPROVAL PAYMENT OF BILLS LETTERS AND REQUESTS mo REQUEST COLUMBIA HEIGHTS RESIDENT DISCOUNT FOR CHRIS & ELSIE INGEMANSEN Columbia Heights residents, Chris & Elsie Ingemansen, are requesting permission to be named as renters and receive the Columbia Heights resident discount for their granddaughter's wedding to be held at JPM on Saturday, January 4, 2003. The couple has held their annual family reunion in the main hall at JPM the last three years. REQUEST FOR FEES WAIVED FOR POLICE AND FIRE DEPARTMENT APPRECIATION NIGHT Ran Rittmiller of 5159 University Ave., Columbia Heights is requesting fees to be waived for an upcoming Friday night. He is willing to donate his musical services to hold a recognition event for the outstanding service the police and fire department provides for the community. PAGE TWO 6. o OLD BUSINESS A. REVIEW BIDS FOR THE SULLIVAN LAKE PARK BUILDING RE-ROOFING PROJECT Public Works Director/City Engineer, Kevin Hansen, will review with the Park and Recreation Commission Members the bids for the Sullivan Lake building re- roofing project. The project was bid in 2001 but rejected because of costs. NEW BUSINESS A. SEVERAL ROOF LEAKS AT JPM Recreation Director, Keith Windschitl, will discuss the roof leaks occurring at JPM. We will need to look at some major roof repairs in the next year. B. RECREATION DEPARTMENT TAKING ON MIDDLE SCHOOL ATHLETICS Recreation Director, Keith Windschitl, will discuss middle school athletics that may be cut from the school district budget and the possibility of the recreation department taking over those programs. AUTHORIZE STAFF TO SEEK BIDS FOR THE PRESTEMON PARK BACKSTOP AND PLAYER BENCH AREA FENCING PROJECT Public Works Director/City Engineer, Kevin Hansen, will discuss the Prestemon Park backstop and player bench area fencing project. This work was budgeted for 2002 in the Parks Capital Overlay. REPORTS A. Recreation Director B. Public Works Director/City Engineer C. Commission Members ADJOURNMENT P&RCOMM: AGENDA-MARCH02 City of Columbia Heights Park and Recreation Commission February 27, 2002 The meeting was called to order by Eileen Evans at 6:36 p.m. ROLL CALL Members present: Eileen Evans; Jerry Foss; Tom Greenhalgh; Scott Niemeyer; Gary Peterson; Kevin Hansen, Public Works Director/City Engineer Members absent: Gary Mayer; Bill Peterson; Keith Windschitl, Recreation Director Also present: Karen Moeller APPROVAL CONSENT AGENDA: Motion to approve consent agenda by Foss; second by Niemeyer. All ayes, motion camed. LETTERS AND REQUESTS: Commission Chairperson, Eileen Evans, discussed the request for fees to be waived for the 2nd annual Taste of Columbia Heights to be held at JPM on Sunday, March 24, 2002. Mayor, Gary Peterson stated that the City Council has decided to make the Taste of Columbia Heights a city function. Motion by Greenhalgh, second by Evans to waive the hall rental fee of $580, the $40 entry fee and fee of $15 per hour. All ayes, motion carded. OLD BUSINESS: Public Works Director/City Engineer, Kevin Hansen, reviewed the bids for the resurfacing of the Sullivan Lake Park tennis courts with the Commission Members. He informed the Commission Members that the current tennis court has a dark green center with a red surround while many other communities have a light green/dark green color scheme. The Commission Members felt that changing the red surround to light green would be beneficial. Motion by Foss, second by Greenhalgh to present the low bid for the Sullivan Lake Park tennis courts to the City Council. All ayes, motion carded. Public Works Director/City Engineer, Kevin Hansen, discussed the Federal Government's Urban Park and Recreation Recovery Matching Grant Program possibilities to the Commission Members. He stated that the grant has been primarily awarded to inner cities. He will begin the basic ten step planning process to see if Columbia Heights will be eligible for this grant. PAGE TWO NEW BUSINESS: Commission Chairperson, Eileen Evans, discussed with the Commission the City of Columbia Heights insurance company's request to have a legal agreement with various requirements to provide liquor services at Murzyn Hall. Motion by Foss, second by Niemeyer to present to the City Council the Contract for Services between the Columbia Heights Lion's Club and the City of Columbia Heights. All ayes, motion carried. REPORTS: Commission Chairperson, Eileen Evans, informed the Commission Members that Laura Zagaros would be having a spaghetti fundraiser for her son on April 3, 2002. Laura Zagaros put in a letter of request at the January 23, 2002 Park & Recreation Commission Meeting asking fees to be waived/reduced for a spaghetti fundraiser. Commission Chairperson, Eileen Evans, stated that Laura Zagaros is holding this event with three other families whose children will be going to Australia this summer. Commission Chairperson, Eileen Evans, asked Commission Member, Tom Greenhalgh, if he's been contacted by Laura Zagaros to participate in this event. He has not been contacted but he would be interested in joining the other families for this event. Commission Chairperson, Eileen Evans, reported to the Commission that she was given information from Recreation Director, Keith Windschitl, pertaining to the national softball qualifier. Senior Coordinator, Karen Moeller, clarified the details regarding the national softball qualifier. The qualifier has been moved up one week due to the world qualifier being held at B-Bops in Blaine the weekend of the Columbia Heights Jamboree. That is traditionally the week Columbia Heights hosts the national qualifier. There will be a local softball tournament held the weekend of the Columbia Heights Jamboree. Commission Chairperson, Eileen Evans, stated that the Southern Anoka County Chamber would like to have a fundraiser in conjunction with the Columbia Heights Jamboree. Mayor, Gary Peterson, stated that the Southern Anoka County Chamber, along with Kuether Distributing, would be willing to bring in a national band to play during the Columbia Heights Jamboree on Saturday, June 29, 2002. Another option is to have three bands play throughout the day. There would be a need for additional security and trash bins. The Columbia Heights Lion's are in support of this event. The City of Columbia Heights would like to keep the attendance around 2000 people. The City of Fridley was to hold a similar event last summer but cancelled at the last minute. Details for this event are not finalized at the present time. PAGE THREE Public Works Director/City Engineer, Kevin Hansen, informed the Commission Members that the parade would have a new route for the 2002 Columbia Heights Jamboree. Central Avenue will be under construction from 37th Avenue to 43rd Avenue beginning in June. The project should be completed by November. The exact route of the parade is undetermined at this time. Public Works Director/City Engineer, Kevin Hansen, informed the Commission Members that the attendance for the skating rinks this year has been minimal due to the warm winter; however, during the two-week period of snowy weather, the skating rinks were used. Mayor, Gary Peterson, informed the Commission Members that Lomianki South is property of the City of Columbia Heights and the possibilities to market this property are under discussion. There is a proposal for 25 town homes for this property. No decision has been made at this time. ADJOURNMENT Meeting adjourned at 7:36 p.m. Tina Foss, Park and Recreation Commission Secretary 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r.o -r o o ~ ~ t.-- ~o N ~ ~. ~ .5' ro -. P :YN HALL FEBRUARY, 2002 :)ATE VENDOR ITEM COST ACCOUNT S-Feb G&K Uniforms $28.20 217' S-Feb Home Depot Screwdrivers $21.12 2171 6-Feb Home Depot Connector, tube cutter $22.30 2171 6-Feb Home Depot h2o level, tile bits $47.24 2171 11-Feb Doyle Security Cam lock $5.65 2171 11 -Feb Metro Welding Helium $9.00 2171 11 -Feb Viking electric Box leveler $2.20 2171 13-Feb 31ark Cleaning supplies $489.25 2171 ~7-Feb -Iome Depot Sloan diaphram $11.96 2171 ~8-Feb -tome Depot Extension tubes $23.92 2171 -Mar -Iome Depot Charger $16.01 2171 _~-Mar ~Home Depot Bulbs, surge strip $34.28 2171 :~-Mar Home Depot Urn cleaner, grout cleaner $23.94 2171 ~-Mar Home Depot Roto tool bits $11.98 2171 _~7-Feb Pepsi Premix $62.00 2990 ~-Feb MN Dept of Admin. 1-elephone $15.14 3210 3-Feb Aid electric Install lights in L L restrooms $148.50 4000 _~0-Feb Tabor Roofing Emergency roof repair $650.00 4000 ~-Feb State of Minnesota .~ales tax $~PP.60 4395 TOTAL $17845.29 Chris. Ingemansen 1114 40th Ave NE Columbia Heights MN 55421 Park and Recreation Commissioner 3-19-02 Dear Commissioner, My Wife And I respectfully ask permission to have our granddaughters (Courtney Borg) wedding reception at Myrzyn Hall, Jan. 4 2003 We have lived in Columbia Heights for 39 years. Her parents, Mike and jean Borg grew up in Columbia Heights. The owned a house on 6th St for seven years. We have rented the hall for our family reunion for the last 3 years and received our full damage deposit back each time. It will be a no drinking reception. We have always enjoyed using Murzyn Hall for our parties. We hope you will grant our wish. respectfully Chris and Elsie Ingemansen 763-788-0562 5159 Univ~rsiB, Av~. N.E. '~ Columbia Heights, MN 55421 (612) 574-0344 To Whom it may Concern Proposal: An appreciation night to honor our police and fire departments Facilitators: Ran Productions and IPC Printing Practical Experience: Ran had worked with many Park and Recreation Activi- ties and charitable organizations. He has organized a talent show for north side children that included judges from Grace Notes - Klm Wilson, KMOJ radio, Michael Welch, music editor City Pages, Travis Lee, KMOJ Radio, and ex Gopher and Viking Football players and other luminaries working within the northside community. His experience in organizing music for other events are the City of Eden Prairie (Relay for Life), Brooklyn Center (Relay for Life), United Way events, Fairview Park with Shareena Gibbs and others. Enclosed is a pro- motion sheet on the music services Ran would provide. Bruce Magnuson from IPC Printing is collaborating with Ran on this project. We would also like to have donations accepted at the door, and a few words from the members of our City Council. This would be on a Friday night. This would be a fun music filled evening for both departments, their families and other Columbia Heights residences that wish to attend and share their support.