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HomeMy WebLinkAboutFebruary 27, 2002 CITY OF COLUMBIA HEIGHTS PARK & RECREATION COMMISSION AGENDA KEYES ROOM, JOHN P. MURZYN HALL WEDNESDAY, FEBRUARY 27, 2002 6:30 P.M. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf only). 1. ROLL CALL CONSENT AGENDA 3. (****) 4.(****) 5. All items listed with asterisks (****) are considered to be routine by the Park & Recreation Commission and will be enacted as part of the consent agenda by one motion. APPROVAL OF JANUARY 23, 2002 MINUTES APPROVAL PAYMENT OF BILLS LETTERS AND REQUESTS A. REQUEST FEES WAIVED FOR 2ND ANNUAL TASTE OF COLUMBIA HEIGHTS Columbia Heights Human Services Commission along with School District 13 and Values First are requesting fees to be waived for the 2nd Annual Taste of Columbia Heights. This event features several recent immigrant families from around the world who now reside in Columbia Heights. Several Columbia Heights ethnic restaurants will be in attendance to share samples of their food. OLD BUSINESS A. REVIEW BDS FOR THE RESURFACING OF THE SUIJ.WAN LAKE PARK TENNIS COURTS Public Works Director/City Engineer, Kevin Hansen, will review with the Park and Recreation Commission Members the bids for resurfacing of the Sullivan Lake tennis courts. PAGE TWO FEDERAL GOVERNMENT'S URBAN PARK AND RECREATION RECOVERY MATCHING GRANT PROGRAM Public Works Director/City Engineer, Kevin Hansen, will discuss the Federal Government's Urban Park and Recreation Recovery Matching Grant Program possibilities and the basic ten step planning process that can be used as a Recovery Action Plan. NEW BUSINESS mo CONTRACT WITH COLUMBIA HEIGHTS LION'S CLUB FOR LIQUOR SERVICES The City of Columbia Heights' insurance company has requested that we have a legal agreement with various requirements to provide liquor services at Murzyn Hall. Attached is a draft of the contract that the Recreation Director, Keith Windschitl, and the City Attorney, Jim Hoeft, have put together. Recreation Director, Keith Windschitl, is seeking input from Park and Recreation Commission Members. o REPORTS A. Recreation Director B. Public Works Director/City Engineer C. Commission Members o ADJOURNMENT P&RCOMM: AGENDA-FEBRUARY02 THESE MINUTES HAVE NOT BEEN APPROVED City of Columbia Heights Park and Recreation Commission January 23, 2002 The meeting was called to order by Eileen Evans at 6:30 p.m. ROLL CALL Members present: Eileen Evans; Jerry Foss; Tom Greenhalgh; Gary Mayer; Scott Niemeyer; Bill Peterson; Gary Peterson; Roger Peterson; Kevin Hansen, Public Works Director/City Engineer; Keith Windschitl, Recreation Director Also present: Laura Zagaros; Austin Zagaros APPROVAL CONSENT AGENDA: Motion to approve consent agenda by Niemeyer; second by Foss. All ayes, motion carried. LETTERS AND REQUESTS: Recreation Director, Keith Windschitl, discussed the Columbia Youth Wrestling Club's request to hold a spaghetti dinner as a fundraiser at JPM on Sunday, February 17, 2002. Commission Member, Eileen Evans, asked if they were able to hold their fundraiser on a Wednesday night. Recreation Director, Keith Windschitl, stated that it would not be feasible due to several students having church obligations on Wednesday nights. He also stated that there is an event on Saturday, February 16, 2002 and there would be clean up the morning of the fundraiser in order for it to be held. Motion by Bill Peterson, second by Foss to enforce the $40 entry fee and $15 an hour, waiving all fees for clean up from the previous night. All ayes, motion carried. Recreation Director, Keith Windschitl, discussed the request for fees to be waived for Southern Anoka Community Assistance to hold a spaghetti dinner as a fundraiser to be held at JPM on Wednesday, March 6, 2002. The proceeds from the fundraiser will go to helping those in need within our community. Motion by Foss, second by B. Peterson to waive all fees. All ayes, motion carried. Recreation Director, Keith Windschitl, discussed the request for fees to be waived/reduced for Laura Zagaros to hold a fundraiser for her son at JPM. Laura Zagaros explained the nature of her request and some possible ideas on how she would run the fundraiser. Her son is one of three kids chosen from Columbia Heights to participate in the People to People trip leaving for Australia during the summer of 2002. She has no set fundraising date scheduled. Commission Member, Eileen Evans, expressed her concern with having a private fundraiser and suggested that ali of the PAGE TWO kids chosen from Columbia Heights should hold one public fundraiser together. Mayor, Gary Peterson, stated that alcohol is not conducive with the Murzyn Hall policy regarding holding a fundraiser to be held at JPM. Commission Members suggested Recreation Director, Keith Windschitl, suggest options for fundraising and indicate a weeknight rental would be fee waived and a weekend rental would follow the Murzyn Hall policy of $40 entry fee and $15/hr. to Laura Zagaros and will report any further developments as they become available. OLD BUSINESS: Recreation Director, Keith Windschitl, handed out a letter addressed to the City Manager, Walt Fehst, by the Senior Coordinator, Karen Moeller, following a meeting held on December 4, 2001 with the Recreation Director, Keith Windschitl; Director of Community Education, Judy Yantos; Superintendent of Schools, Nancy Kaldor; and School Board Chair, Jan Ostazeski. He indicated that ISD #13 would like to have 25% of senior activities held at the high school and learning center in order to justify paying 25% of the Senior Coordinator salary. In 1990~ a contract was drawn up between ISD #13 and the City of Columbia Heights agreeing that the City would pay 75% of the Senior Coordinator salary and ISD #13 would pay the remaining 25%. Currently, ISD #13 owes for 2001. The school district wishes to withdraw the 25% of funding. The City Council has recommended that the letter get forwarded to the district. NEW BUSINESS: Public Works Director/City Engineer, Kevin Hansen, discussed the National Park Service Urban Park Federal Grant possibilities. Unlike the state grant that matches the city 50/50, the National Park Service Urban Park Federal Grant matches the city 70/30. He also stated that out of 177 grants that applied for the DNR grant, only 32 were awarded. Columbia Heights was one of the 145 applicants not awarded the DNR grant. Motion by Greenhalgh second by Niemeyer to allow Public Works Director/City Engineer, Kevin Hansen, to proceed with inquiring information to be placed on the National Park Service Urban Park Federal Grant list of distressed cities that would qualify for the grant. All ayes, motion carded. Public Works Director/City Engineer, Kevin Hansen, informed the commission that Silver Lake Camp has been purchased by to Hennepin County. Commission Member, Jerry Foss, asked Kevin what the possible dollar amount would be if Columbia Heights were to sell Silver Lake Beach and boat landing and if that money would go back to the parks fund. Kevin stated that as long as there is no federal money tied to the original purchase of the beach and boat landing, all of it would go towards the parks fund. There is no exact dollar amount determined on the beach and boat landing. PAGE THREE Mayor, Gary Peterson, informed the Commission Members of the property that the City owns west of Main Street and 37th Ave. N.E. He has met with Bruce Nedegaard, developer, to discuss possible options that the City can do with the property. It has potential to be turned into a park or have 10 houses or 22 town homes built on the property. The property comes up as parkland but is zoned commercial. Gary is hopeful that a decision will be made to further develop this area. Commission Member, Eileen Evans, asked Public Works Director/City Engineer, Kevin Hansen, when the railroad was to be removed from behind Murzyn Hall. Kevin stated that a company in Calgary, Canada has the signed contract to remove the railroad, which is to be removed this spring. REPORTS: Recreation Director, Keith Windschitl, stated that the City Council has voted to go with web press for the 2002 City newsletter. Going web press will save the city approximately $1426.00/year. Recreation Director, Keith Windschitl, informed the Commission Members that Kelly Becket is the new Youth Enrichment Coordinator. Kelly started with the Recreation Department on January 22, 2002. Half of her salary will be paid out of the CHASE grant and the other half will be paid by the City. Recreation Director, Keith Windschitl, informed the Commission Members that he would be out of town for the February 2002 meeting. Public Works Director/City Engineer, Kevin Hansen, reported to the Commission that skating rinks have been open 15 days this skating season. Aside from a two-week period around Christmas, the skating rinks have been used lightly. Commission Member, Scott Niemeyer, asked if the purchase Sharky's by Walgreens is final. Public Works Director/City Engineer, Kevin Hansen, reported that Walgreens has signed the agreement with the City of Hilltop but no formal date has been established. Currently, Sharky's still has five years left out of their six-year lease. Commission Member, Eileen Evans, asked Commission Member, Jerry Foss, what amount of revenue pull tabs brings in a year for the Columbia Heights Athletic Boosters Association. Jerry stated that pull tabs generates approximately $110,000 yearly, of which most goes to the school district and the Recreation program. He also indicated that the Booster Association has indicated that they will continue to support the Recreation program and consider it a top priority. PAGE FOUR ADJOURNMENT Meeting adjourned at 7:49 p.m. Tina Foss, Park and Recreation Commission Secretary EXPENSES - MURZYN HALL - JANURARY, 2002 DATE VENDOR ITEM COST ACCOUNT 30-Jan Home Depot extension tube $9.98 2160 30-Jan Home Depot copper tube $28.47 2160 28-Jan Hospitality Supply vaccum $270.00 2171 30-Jan Home Depot punch, snips $42.51 2171 30-Jan 'Home Depot outlet strip $8.08 2171 30-Jan Home Depot washers, lamps $35.00 2171 30-Jan Home Depot meter, saw blade $47.99 2171 30-Jan Home Depot 4 foot lamps $38.70 2171 30-Jan Home Depot box cover, bushings $13.64 2171 30-Jan Home Depot flashlight, blades $28.96 2171 30-Jan Home Depot ~)aint, tile $45.21 2171 30-Jan Home Depot bits, screws $16.43 2171 30-Jan Menards anchors $6.36 2171 30-Jan Menards roller covers $15.36 2171 30-Jan Menards lav. Drain $19.98 2171 30-Jan Menards 3aint, tile $47.94 2171 30-Jan Menards flex connector $6.58 2171 30-Jan Menards 90 degree connector $0.99 2171 30-Jan State of Minnesota Sales tax $304.28 4395 TOTAL $986.461 .l~ -I~ 0 0 ~1 0 0 -~ I~ 0 00~ CYl PO 0 JULIENNE WYCKOFF Columbia Heights, MN 55421 Phone 763-788-3465 julienne cornpuserve.corn January 31, 2002 TO: The Park and Recreation Commission City of Columbia Heights Dear Commission Members, On behalf of the Human Services Commission, School District 13 and Values First I would like to request the use of Murzyn Hall on a fee-waived basis. We are planning the 2nd Annual Taste of Columbia Heights on Sunday, March 24, from 4-8 pm. Last year's Taste was an incredible success. Our restaurants reported an increase in local traffic, while people of all races and ages blended together to enjoy good food and getting to know one another. We had guests from all parts of the metro area come into our town. We pledged last year to make this an annual event to celebrate the growing diversity in our town, and with your help, we'll keep that promise! Either myself or Linda Magee will be able to answer any questions. We hope to see you at the 2~a ,annual Taste of Columbia Heights International Festival! Sincerely, '~~e 'Wyckoff, Councilmember T naF°Ss; SU !~ ~ake PaikiRePaii and ResUrfa~ingld~ ~age ! I MEMO CITY OF COLUMBIA HEIGHTS TO: Parks and Recreation Commission FROM: Kevin Hansen, Director of Public Works DATE: February 22, 2002 for Commission meeting of February 27, 2002. SUBJECT: Tennis Court Repair and Resurface of Sullivan Lake Park Sullivan Lake Park Tennis Court Repair and Resurfacing: On January 25th, the Public Works Department received bids for resurfacing the Sullivan Lake Park tennis court. The specifications for the resurfacing project include the following: 1. Clean courts of loose material, dirt, and debris using a high pressure wash; 2. Fill all cracks and blend to the existing surface; 3. Patch all low areas (birdbaths) and blend to existing surface; 4. Tack all necessary areas with an appropriate emulsion product; 5. Apply two coats of textured acrylic color coats, color to be dark green and red; 6. After recommended curing, apply two-inch regulation white playing lines; 7. Include a full one-year warranty on all materials and labor. An alternate bid was included which requested the following: Replace four (4) net posts: 1. Heavy-duty steel pipe, 3 Va" OD diameter; 2. High gloss epoxy finish; Color-dark green or black; 3. Supplied with ground sleeves; 4. Add two (2) external ratchet winders with grooved tops, for each net. The existing net posts are in marginal condition and do not have any type of winder system for fighting the nets. It is currently done by staff by hand on a complaint basis. It should be noted that accepting this alternate bid would change the low bidder from Dermco-Lavine to C & H Sport Surfaces. Bid Opening Overview: The City received five bids for the Sullivan Park resurfacing project. The bids submitted Tina Foss- sUlliVan Lake PaikiRepaii~and Resuda~i:n§.dOC ranged in price from $6,125.00 $8,080.00. A copy of the bid opening minutes is attached. GAPW~Public WorksXPark~Sullivan Lake Park-Repair and Resuffacing.doc CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Friday, January 25, 2002 City Project No. 0203 2002 Tennis Court Repair/Resurfacing - Sullivan Lake Park Pursuant to bid proposals being sent out to 10 companies, an administrative meeting was held on Friday, January 25, 2002, at 11:00 a.m. for the purpose of bid opening. Bids were opened and read aloud. Attending the meeting were: Kathyjean Young, Assistant City Engineer Joanne Baker, Public Works Secretary Bids were opened and read aloud as follows: Bidder Base Bid Addendum 1 Dermco-LaVine Construction C & H Sport Surfaces, Inc. Tennis Court Doctor A-1 Surfacing Blacktop Repair Service Inc. $4,176 $2,057 $4,325 $1,800 $4,444 $2,250 $4,5O0 $2,300 $6,480 $1,600 Respectfully submitted, Joanne Baker Public Works Secretary MEMO CITY OF COLUMBIA HEIGHTS TO: Parks and Recreation Commission FROM: Kevin Hansen, Director of Public Works Schawn Johnson, Public Works Administrative Assistant DATE: February 22, 2002 for Commission meeting of February 27, 2002. SUBJECT: Federal Government's Urban Park and Recreation Recovery Matching Grant Program Huset Park Grant Information: The Urban Park and Recreation Recovery Program (UPARR) is a federally funded matching grant program that is intended to assist metropolitan communities with the revitalization of urban park systems. Grants are being provided to communities for the following purposes: 1. Rehabilitation of existing park and recreation areas or facilities; 2. Innovation projects that improve urban recreation program and service or enhance management of recreation systems; 3. Promote Recovery Action Planning to facilitate park and recreation improvements for urban and/or blighted communities; 4. Assist communities that are experiencing physical or economic problems with their park and recreation facilities. Before we can proceed with the application for the grant program, the National Park Service requests that the City create a Recovery Action Plan for Huset Park. The Recovery Action Plan (RAP) would be a tool that the City could use to develop a community consensus on the overall value and needs of Huset Park, as well as the specific details of what improvements are necessary to make the park and recreation system better. The National Park System has provided the City with a basic ten step planning process that can be used as a Recovery Action Plan. The ten steps are listed on the next page. Attachments: UPARR Recovery Action Planning Handbook GAPWXPublic Works',I-Iuset Park Grant ApplicationXPark and Recreation Commission Memo.doc e e o Se 10. A BASIC TEN-STEP PLANNING PRocEss 1 Design/Organization Identify Work Items, Schedule, Resources Needed Relationships with Other Agencies Public Departments & Officals, City-wide Plans, Non-Profit Agencies Citizen Participation Who is to be consulted Mechanisms used How will citizen contributions be used in planning Inventory/Evaluation What facts are needed Existing databases Supply/Participation/Preferences/Needs How best to collect and use new data Planning for updates Arriving at Key Conclusions and Implications Specifying Issues/Problems for future action Goal and Objective Definition Establishing the targets that we want to reach Laying Out the Choices for Action Identifying various approaches to goals Choosing Options-Completing the Recreation R Specifying choices and strategies; making recomm Specifying Priorities and Schedules The Action Ranking Alternatives Priority listing of projects 3 or 5 year Implementation Schedule Publishing RAP and Starting New Cycle Adoption and Endorsement of Recovery Action PI: Marketing Plan Getting Feedback on Deficiencies Implementing Measuring Progress Evaluating and Updating dvisory Groups, and feedback ecovery Plan mdations Program m Publishing and CITY OF COLUMBIA HEIGHTS JOHN P. MURZYN HALL CONTRACT FOR SERVICES IT IS HEREBY AGREED THAT COLUMBIA HEIGHTS LIONS CLUB. (hereinafter refered to as "CONTRACTOR") will furnish services as herein stated for the CITY OF COLUMBIA HEIGHTS (hereinafter refered to as "CITY"). This agreement shall take effect upon its execution by both parties and shall remain in effect until December 31,2002 at which time it shall be automatically terminated. This agreement is subject to termination by the CITY upon 30 days written notice. LIQUOR SERVICES TO BE PERFORMED tINDER TERMS OF THIS AGREEMENT Provide dram shop and liability insurance with the City of Columbia Heights listed as additional insured and in amounts approved by the City. The Recreation Department must be provided with a certificate of insurance prior to providing any liquor services hereunder. Provide bar and liquor service by trained and competent people. There must be no alcohol consumed while providing services hereunder. Liquor is to be served at requested start time and bar close must be at 12:30 midnight unless requested earlier. Bartenders must clean bar and surrounding area after each and every event to the satisfaction of the City. This is to include helping caretaker empty trash containers in the bar area. Bar is to be left in the same condition as it was found. No Lion's members are to present at the bar unless working the event or attending the event. Not withstanding anything to the contrary herein, services will be provided in accordance with all state and federal laws. AGREED THIS 15th DAY OF February, 2002. It is agreed that said services are to be rendered as an independent contractor and not as an employee of the CITY. The CONTRACTOR understands that the performance of services as herein stated may involve some risk of injury or illness to the CONTRACTOR. The CITY will not be responsible for any injury or illness suffered by the CONTRACTOR, the CONTRACTOR'S employees, the CONTRACTOR'S agents during the time the CONTRACTOR performs the services herein stated. Furthermore, the CONTRACTOR agrees to defend, indemmfy and hold the CITY harmless from any claims, actions or other proceedings which may be brought against the CITY, their agents or employees arising from the CONTRACTOR'S performance of the services as herein stated. CONTRACTOR Date CITY OF COLUMBIA HEIGHTS Date