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HomeMy WebLinkAboutMay 26, 1999 City of Columbia Heights Park and Recreation Commission May 26, 1999 The meeting was called to order by Chairperson Eileen Evans at 6:36 p.m. ROLL CALL Members present: Eileen Evans; Jerry Foss; Bruce Magnuson; Gary Mayer; Scott Niemeyer; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Members absent: Gary Peterson; Bob Ruettimann APPROVAL CONSENT AGENDA Motion by Foss, second by Magnuson to approve the consent agenda. All ayes, motion carded. LETTERS AND REQUESTS THANK YOU LETTER TO JAMES "RED" NELSON Members reviewed the thank you letter to James "Red" Nelson. LETTER OF APPOINTMENT TO PARK & RECREATION COMMISSION / SCOTT NIEMEYER Members reviewed the letter to Scott Niemeyer and welcomed him to the Park & Recreation Commission. THANK YOU LETTER / GARY LARSON Members reviewed the thank you letter sent by Gary Larson. REVIEW OF PARKS MAINTENANCE 2000 PROPOSED BUDGET The Public Works Director/City Engineer reviewed the Parks Maintenance 2000 proposed budget with members. Levy limits have impacted the budget for the Parks Department. The City Council has asked staff to prioritize budget items. We have applied for DNR grants for 12 PAGE TWO projects this year. The State of Minnesota has mandated that we must replace or upgrade 13 bleachers. Our wading pools do not meet safety criteria for water treatment and filtration. Other capital outlay projects being planned for are as follows: Purchase new decorative trash containers, Prestemon backstop, hydrant installation at McKenna Park, construct a picnic shelter at Huset West, regrade Ramsdell Park ballfield, and reconstruct retaining wall area at the top of the steps by Circle Terrace playground. Several other projects are dependent on grant monies. New equipment requests are as follows: Fertilizer spreader, aerator for ball fields, and a sand sifter/beach cleaner. Capital equipment replacement fund purchases are as follows: Toro turfsweeper and a Toro groundsmaster with a 72" deck. Motion by Magnuson, second by Foss to recommend that the Parks Maintenance 2000 proposed budget be forwarded to the City Council for inclusion in the 2000 budget. All ayes, motion carried. OLD BUSINESS PROGRESS OF PROPOSED MULTI-USE CENTER The Recreation Director reported that he has been speaking to community groups on the proposed multi-use center. Surveys will be distributed at the Library. Most of the feedback has been positive. Last week the city met with two consultants regarding the referendum process. Ingram & Associates and Shandwick gave presentations to staff. Both proposals will be submitted to the city for consideration. A space needs study is also being dong for City Hall. Members thanked Keith for his commitment to the project. PARK PICNICS Members signed up to attend the park picnics sponsored by the police department: 2. 3. 4. 5. 6. June 8 - Hilltop Park - Gary Mayer and Bruce Magnuson June 15 - City of Hilltop - Jerry Foss and Bruce Magnuson June 16 - McKenna Park - Gary Peterson and Eileen Evans June 17 - Keyes Park - Scott Niemeyer and Eileen Evans June 22 - Prestemon Park - Gary Mayer and Bob Ruettimann June 23 - Gauvitte Park - Jerry Foss and Scott Niemeyer Surveys regarding the proposed multi-use center will be distributed at the picnics. REVIEW OF DRAFT PARKS CIP LISTINGS FOR 1999-2003 Members reviewed the summary by year and project. Included in the year 2000 is a multi-use building. The five year total for the CIP listings is $2.5 million. The City Council will review the draft document at the next work session. PAGE THREE FIREWORKS DONATIONS The Recreation Director reported that we have received $2,370 in donations for the 1999 fireworks display to be held on Saturday, June 26, 1999 during the Jamboree. Donations have been received from the following organizations/persons: 2. 3. 4. 5. 6. 7. Northeast State Bank $ 100 James "Red" Nelson 100 l~t Community Credit Union 100 Crest View Lutheran Home 50 Kordiak Company 20 VFW Post #230 1,000 Columbia Heights Boosters 1,000 Total $2,370 We need to receive an additional $1,630 in donations. NEW BUSINESS CARPETING FOR MAIN HALL AND RECREATION OFFICE Members viewed several carpet samples for the main hall and Recreation office. We have budgeted $3,000 for carpeting in the main hall and $1,800 for carpeting in the Recreation office. Members discussed the possibility of prohibiting smoking in all areas of Murzyn Hall in the future. This issue will be put on the next agenda for further discussion. PROPOSED PURCHASE OF PASSENGER VAN The Recreation Director reported that $20,000 has been budgeted for a van. There is an additional $7,500 available from the Medtronic grant. Staff would like to purchase a 15 passenger van that could be used by all city staff. Members advised that 3M has a van program where they give used vans away. Eileen Evans will check on the van program. The Anoka County Traveler also has an auction for their vans, which are handicap accessible. Motion by Foss, second by Niemeyer to authorize staff to seek bids for the purchase of a new passenger van, with $20,000 being appropriated under Fund 101-45050-5150 and $7,500 available under Fund 881-45002-5150 from the Medtronic grant. All ayes, motion carried. PROBLEMS WITH LION'S CLUB BARS AT JPM The Recreation Director advised members of several recent events at Murzyn Hall where the Lion's Club arrived late for the bar. He has already spoken with Roger Gillespie and Gary Lowe regarding the matter. Members felt that the Lion's need to have a Bar Chairman to set up the bar ahead of time and arrange for bar teams. Members recommended that a waming letter be sent to the Lion's Club advising them of the need to be on time for their bars and possibly set them up PAGE FOUR ahead of time. REPORTS RECREATION DIRECTOR The Recreation Director requested that members address the issue of retirement parties at Murzyn Hall for city staff. The matter will be put on the next agenda. PUBLIC WORKS DIRECTOR/CITY ENGINEER The Public Works Director/City Engineer distributed a handout from the League of MN Cities regarding bleacher safety. We currently have 13 or 14 sets of bleachers that need to either be retrofitted, and others need to be replaced. MEMBERS No report at this time. ADJOURNMENT Motion by Foss, second by Magnuson to adjourn. All ayes, motion carried. Meeting adjourned at 7:48 p.m. Janice McGhee-Fetzer, Park & Recreation Commission Secretary P&RCOMM~inutes-Ma~9