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HomeMy WebLinkAboutOctober 28, 1998 City of Columbia Heights Park and Recreation Commission October 28, 1998 The meeting was called to order at 6:00 p.m. by Chairman Eileen Evans. ROLL CALL Members present: Eileen Evans; Jerry Foss; Bruce Magnuson; Gary Mayer; James Nelson; Gary Peterson; Bob Ruettimann; Keith Windschitl, Recreation Director; Also present: Karen Moeller, Senior Citizen Coordinator; Julie Dehmer, Recreation Program Coordinator; Marti Madsen, Recreation Program Coordinator Members absent: Kevin Hansen; Public Works Director/City Engineer CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the September 23, 1998 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. APPROVAL CONSENT AGENDA Motion by Foss, second by Peterson to approve the consent agenda. All ayes, motion carded. LETTERS AND REQUESTS THANK YOU NOTE/GIRL SCOUT TROOP #2146 Members noted the card from Girl Scout Troop #2146. OLD BUSINESS MENU SELECTION FOR DECEMBER PARK & RECREATION COMMISSION MEETING Members will advise staff of their menu selections at the November 12th meeting. NEW BUSINESS UNDERGROUND DOWN SPOUTS Members discussed the possible use of underground down spouts for Murzyn Hall. Members expressed some concern that the material could freeze under ground in the winter. Our present system is working well in keeping water out of the building; however, we are getting moisture PAGE TWO PARK & RECREATION COMMISSION MINUTES MEETING OF OCTOBER 28, 1998 inside the walls. The Recreation Director will check at a church in Fridley where these same down spouts are presently installed to see how they are working at that location. RECENT PROBLEMS WITH MURZYN HALL RENTALS Members reviewed the memo detailing some recent problems with very large groups renting Murzyn Hall and having an open bar. Staff feels we need to set some limits on group size for future rentals. Staff also feels that open bars should be only allowed for smaller groups in order to maintain better control. Staff felt that groups over 300 should be required to use the Lion's Club for bartending. Members also felt that we should develop a list of licensed caterers that renters could choose from for catering their events. The Recreation Director will develop a list of recommendations to be considered at the next meeting. Motion by Ruettimann, second by Nelson that a temporary JPM rental policy change be effective immediately to limit future rentals to 375 people and groups larger than 300 will be required to use the Lion's Club for bartending. All ayes, motion carded. REPORTS RECREATION DIRECTOR The Recreation Director reported that he is currently working on the state grant for a multi-use center. The grant application is due on Friday, October 30, 1998. Preliminary plans are to include two full size basketball courts/four volleyball courts, a ming/walking track, a youth enrichment center, locker rooms, and office space. The Recreation Director indicated that the pre-design plan is very basic and includes only the minimal features needed to apply for the grant. Additional amenities would be considered before the design is finalized. PUBLIC WORKS DIRECTOR/CITY ENGINEER No report at this time. COMMISSION MEMBERS No report at this time. ADJOURNMENT Motion by Nelson, second by Magnuson to adjourn. All ayes, motion carried. Meeting adjourned at 6:31 p.m. ~--- Janice McGhee-Fetzer, Park and Recreation Commission Secretary