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HomeMy WebLinkAboutSeptember 23, 1998 City of Columbia Heights Park and Recreation Commission September 23, 1998 The meeting was called to order at 6:30 p.m. by Chairwoman Eileen Evans. ROLL CALL Members present: Eileen Evans; Bruce Magnuson; Gary Mayer; Gary Peterson; Keith Windschitl, Recreation Director; Jerry Foss; Bob Ruettimann Members absent: James Nelson; Kevin Hansen, Public Works Director/City Engineer Also present: Mary Young CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the August 1998 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. APPROVAL CONSENT AGENDA Motion by Member Foss, second by Member Peterson to approve the consent agenda. All ayes, motion carried. LETTERS AND REQUESTS A. REQUEST MEMBER FOR CABLE TV INTERVIEW/JEAN KUEHN, SPECIAL PROJECTS COORDINATOR Member Foss agrees that a representative from the Commission should be selected. Members Foss and Ruettimann suggested that Chairperson Evans should be the representative. Recreation Director Keith Windschitl made a recommendation that an alternate should be appointed in of an absence of the Chairperson. OLD BUSINESS 1. UPDATE ON INSURANCE CLAIM FOR ROOF REPAIR/MURZYN HALL o It appears at this time that the insurance claim is resolved. There have been suggestions made on how to repair the roof with help from the insurance payment. PAGE TWO PARK & RECREATION COMMISSION MINUTES MEETING OF SEPTEMBER 23, 1998 UPDATE ON INSURANCE CLAIM FOR ROOF REPAIR/MURZYN HALL (cont.) Member Ruettimann recommended, before an ice dam build up is a problem the custodial staff should check daily and notify Public Works to clear the ice before it becomes a problem. NEW BUSINESS A. REVIEW BUDGET FOR RECREATION DEPARTMENT AND MURZYN HALL Member Ruettimann raised the question why the $20,000.00 cuts were requested and done. The budget should be actual and explain deductions. It was also pointed out for the Commission to better understand. The Recreation Director was asked about the purchase of a washer & dryer. The Director explained the savings difference from the rental of towels and mops, which is considerably more. The custodial staff would be doing the washing of the towels and mops. Also discussed was the replacement of computers for two staff members if the office. Member Evans suggested including CHASE in the budget for 1999 due to the possibility of losing the grant. Recreation Director, Keith Windschitl, gave a brief explanation on the Youth Athletics/Youth Enrichment were separated. The reason being there was to much confusion between the two areas. B. BUDGET MEETING WITH CITY COUNCIL The budget will be discussed in more detail at the October 28th meeting in the Gauvitte room at 6:30 p.m. with a brief meeting at 6:00 p.m. in the Keyes room. C. DATES FOR NOVEMBER AND DECEMBER MEETINGS The November meeting will be held on Thursday, November 12 in the Keyes room at Murzyn Hall. The December meeting will be held on Thursday, December 10 at 6:30 p.m. at Jax Restaurant. D. OTHER NEW BUSINESS Mary Young was present regarding the 35% discount to Fridley residents that pay school taxes in Columbia Heights do not receive the discount. Columbia Heights residents and the area in which some live. Her daughter will be getting married December 4, 1998. The question that arose was, if they produced the liability insurance and the grandmother signed the lease would this be possible? Member Ruettimann suggested doing this on a case by case method. PAGE THREE PARK & RECREATION COMMISSION MINUTES MEETING OF SEPTEMBER 23, 1998 D. OTHER NEW BUSINESS (cont) There will be a discussion at the next meeting regarding the hall rental and the 35% discount. Chairperson Evans felt that fee waived rental should be charged for the use of supplies in the kitchen. Member Ruettimann suggested charging the cost for the kitchen from the rental chart, should the renter use the kitchen. Eo A letter was sent to the Commission requesting the consumption of beer at the reunion to be held at Ostrander Park on Saturday, October 3, 1998. Motion by Member Foss to approve the consumption of beer, with a second by Member Peterson. All ayes: motion carried. 1. REPORTS Ao Karon Reaves East River Hockey had contacted the Recreation Director requesting a donation from the Recreation Department of $1,000.00. Member Ruettimann commented that the Boosters were the ones that donated and the City no longer does this. Bo Payment was received by Jeff Wood of $150.00 for the damage he had caused at the reception held on August 8, 1998. Kegs were given to the wrong party on a reception that was held on Friday, September 18, 1998 at which time they used the kegs of beer that were delivered. It should have been for the reception to be held on Saturday, September 19, 1998. The Recreation Director received payment for the cost of the kegs, which was $46.00. Barry Cole event approved by the City Council. Mr. Cole would need a $300.00 deposit and proof of liability insurance prior to the event to be held on September 27. Kevin Hansen, Public Works Director and the Recreation Director are working on the dispensing of the Medtronic funds. Member Ruettimann suggested that Member Peterson get a break down of the funds. Fo Member Ruettimann discussed roller blading finding one or two none paved parks and pave so that the children roller blade in the summer on the rinks. Boonestro is creating an ice rink that doesn't have a drain. Motion by Member Foss, second by Member Magnuson to adjourn. All ayes, motioned carried. Meeting adjourned at 8:00 p.m. Bonnie Morinville, Park and Recreation Commission Secretary