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HomeMy WebLinkAboutAugust 26, 1998 City of Columbia Heights Park and Recreation Commission August 26, 1998 The meeting was called to order at 6:45 p.m. by Chairwoman Eileen Evans. ROLL CALL Members present: Members absent: Also present: Eileen Evans; Bruce Magnuson; Gary Mayer; Gary Peterson; Keith Windschitl, Recreation Director; Kevin Hansen; Public Works Director/City Engineer Jerry Foss; Bob Ruettimann Barry Cole; Braven Music Network, Ltd. CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the July 1998 meeting (no meeting). APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. APPROVAL CONSENT AGENDA Motion by Member Magnuson, second by Member Mayer to approve the consent agenda. All ayes, motion carried. LETTERS AND REQUESTS PAYMENT FOR DAMAGE TO WOOD FLOOR/COLUMBIA HEIGHTS WOMEN OF TODAY. The Recreation Director gave a brief explanation on the amount of the checks that were paid by the Women of Today. Member Evans questioned why the payment was from Roseville, if they met here. The Director explained that the Roseville organization caused the damage. One third payment was from Roseville, one third from Columbia Heights and the other third is the responsibility of JPM. PAGE TWO PARK & RECREATION COMMISSION MINUTES MEETING OF AUGUST 26, 1998 OLD BUSINESS REQUEST USE OF MAIN HALL/CRESTVIEW FOUNDATION: The Recreation Director had spoken with Shirley Barnes again. He felt it should be put back on the agenda since there wasn't a quorum at the July meeting. Member Evans asked the Commission what their feelings were on the issue and it was the same as before, if the Gala was held on a week night the fee would be waived. On a weekend where a rental fee could be obtained, the members felt that there should be a charge. A motion by Member Magnuson to waive the fees this time with the understanding that it will have to be on a week night in the future. Second by Member Nelson. All ayes: motion carded. NEW DISHWASHER INSTALLED AT JPM The Recreation Director gave an update that the dishwasher was installed last week. He also stated that Hobart would remove the old one for an additional $200.00. The decision was made to be put in the City auction on September 12, instead. The old dishwasher had bleached ceiling tiles and carpet due to leaking. BACK TOTHEPARKS Member Ruettimann was not present and the Recreation Director felt that he would like to wait until he was present to look at Back to Parks, since this was Member Ruettimann's concept of Back To The Parks. ROOF REPAIRfMURZYN HALL The Recreation Director passed out an adjustment letter from the St. Paul Companies at a cost of $15,301.46 less the $1,000.00 deductible for a final figure of $14,301.46. He also talked with Finance Director and the Building Inspector with the option of installing it over the old roof having some kind of ventilation. The Commission members made a suggestion that the Director should check with the St. Paul Companies and inquire if the adjustment includes the ice and water shield. Motion by Member Peterson second by Member Magnuson to let the Director to use the check as a base price and handle the adjustments with the St. Paul Companies. All ayes: motion carried. NEW BUSINESS PARK BUILDING ROOF MAINTENANCE The Public Works Director explained that $4,000.00 had been budgeted to reroof each of the buildings at Ostrander, Silver Lake Beach and Keyes Park. It appears that it will mn closer to $6,000.00 for each building. The Director would like the have the Commission in concurrence before presenting it to the City Council. Motion by Member Johnson second by Member Magnuson. All ayes: motion carded PAGE THREE PARK & RECREATION COMMISSION MINUTES MEETING OF AUGUST 26, 1998 SALE OF LAND TO MEDTRONICS - DISPOSITION OF FUND PROCEEDS Member Peterson felt that more discussion was necessary. The Recreation Director stated the possibility of a grant from the State. The State would match two dollars for every one dollar of the City. Motion by Member Nelson with a second by Member Magnuson to direct the funds from the sale of the land to a Community Center and grant application. All ayes: Motion carded. USE OF HUSET BANDSHELL FOR FUND-RAISER - BARRY COLE Mr. Cole was present to discuss the use of the Huset bandshell for a fund-raiser, for the tornado victims in St. Peter, MN, on Saturday and Sunday September 26 and September 27. He also presented a letter to the Commission members explaining the request for usage. Member Peterson inquired if Mr. Cole was solid on the dates he had chosen. There are two large events at Murzyn Hall on that weekend, which could cause problems for parking. The Recreation Director explained there is a wedding on Saturday with 500-600 guests present and asked Mr. Cole how many he expected to attend the fund-raiser (500-1,000). On Sunday the Fire Department will be holding there Pancake Breakfast. Member Nelson inquired if he had the liability insurance for serving & selling alcohol, at this point he does not and a suggestion was made that it might be feasible for the Lions Club to provide and serve alcoholic beverages, since they have insurance. Member Nelson suggested going to the City Council at which time Member Peterson stated that the City Council was receptive to the idea. Discussion was held with the final approval made by the City Council. Motion by Member Nelson with a second by Member Magnuson for one day permit for September 27, with the Lions serving the beer and with final approval needed by the City Council. All ayes: Motion carded. REVIEW OF 1999 PARKS CAPITAL OUTLAY BUDGET The Public Works Director stated that the City Council has not yet seen the outlay, as it was drafted by the staff. DAMAGE TO STOVE AND INJURY TO CATERER AT AUGUST 8, 1998 WEDD1NG The Recreation Director explained what happened and that the Finance Director had heard from the attorney of the injured party. The approximate damage to the stove was $600.00. Precautions have been made to prevent this type of accident fi.om happening in the future. DAMAGE TO BUILDING AFTER WEDDING ON AUGUST g, 1998 The Recreation Director had pictures of the damage that occurred and gave them to the Commission to look at. The Commission members were also told that a report had been processed by the police department. The Recreation Director indicated that the wedding party had consumed a very large amount of alcohol and pre-mix, as the event was an "open bar". PAGE FOUR PARK & RECREATION COMMISSION MINUTES MEETING OF AUGUST 26, 1998 OTHER NEW BUSINESS The Public Works Director informed the Commission members that the fountain at LaBelle was not operational due to the electrical control which was damaged when the panel was flooded. The Public Works Department is working on the issue. REPORTS RECREATION DIRECTOR The Recreation Director reported to the Commission Members that Bill Antazaras is no longer employee of the City of Columbia Heights. The Head Custodian position is currently being advertised and should be filled soon. PUBLIC WORKS DIRECTOR/CITY ENGINEER The Director updated the commission on the status of Labelle pathway project. The Street Dept. has been working on the construction last week. The plan is to level the hockey rink at Keyes Park. It has a beehive slope in the center causing the ice to be uneven. COMMISSION MEMBERS No report ADJOURNMENT Motion by Nelson, second by Peterson to adjourn. All ayes, motion carried. Meeting adjourned at 8:30 p.m. Bonnie Morinville, Park and Recreation Commission Secretary