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Home My WebLink AboutNovember 17, 1993 CITY OF COLUMBIA HEIGHTS PARK AND RECREATION COMMISSION NOVEMBER 17, 1993 The meeting was called to order by Chairman Bill Hollom at 6:30 p.m. ROLL CALL Members present: Also present: BiJl Hollom, Jerry Foss, Gary Peterson, Dick Petkoff, Pat Grady, John Murzyn, Bob Ruettimann, Mark Winson, Public Works Director/City Engineer, Mark Casey, Director of Recreation Carol Frey, Volunteer Coordinator, Mark Mattice, Michelle Murzyn, Karen Gutkas, Dave Mangen CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the October 27, 1993 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. LETTERS AND REQUESTS REQUEST MURZYN HALL/COLUMBIA HEIGHTS ATHLETIC BOOSTERS Move to approve the use of John P. Murzyn Hall on Friday, October 28, 1994 for the Columbia Heights Athletic Boosters annual fall fundraising dance. APPROVAL OF CONSENT AGENDA Motion by Ruettimann, second by Petkoff to approve the consent agenda. All ayes, motion carried. NEW BUSINESS With representatives present, information regarding the volunteer beautification program was presented to the Commission. COLUMBIA HEIGHTS PARK & RECREATION COMMISSION MINUTES NOVEMBER 17, 1993 PAGE TWO 1994 BEAUTIFICATION PRO~IECT PLANS Carol Frey stated that they intend to continue with the 1993 beautification plans and will add two new projects for 1994. 40th and Central - Add 2 large pots for upper end of block. Murzyn Hall - Rose arbor or small deck at west end of building. . Landscaping timbers to prevent washouts, west end building. - Steps from service door to stop people from wearing down a path. Huset Skating - Install landscaping timber to prevent washout and divide mound. - Build step at base of wall to assist people in weeding. . Install water near mound - hose is difficult because of weight. Library - Plants in rock area in front of building. Rainbow - Plant annuals on boulevard- Central Avenue side. Winson stated that they are currently running a cost figure for installing a service line to the mound. He also requested if something "nice" could be done with the rear entrance to the Library. He congratulated the group on their work and stated that it meant a great deal to the city and although it will mean more work the first few years for the Public Works Department however, in the long run it will reduce their time. Hollom stated that on behalf of the Commission he thanked the volunteers for their dedication and good work. MONTH OF CARING Month of Caring is a month long project and is a replacement for Bootstrap Days. A community pride event including - Arbor Day - City wide clean-up - Beautification Project - Stenciling - Older Americans Month - All planting of flowers on May 21st and possible a picnic that afternoon. It will be a joint city and chamber project beginning April 29 and continuing through the month of May. Frey stated that they wanted to complete this project by the time school is out and vacations start. Carol Frey as co-chairman of the event and is requesting a representative from the Park & Recreation Commission at the steering committee meeting at Community Credit Union on December 2nd. MARK MATTICE~ INTERN Casey introduced Mark Mattice to the Commission, Mark recently graduated from Mankato State College and is doing his internship for the Recreation Department. COLUMBIA HEIGHTS PARK & RECREATION COMMISSION MINUTES NOVEMBER 17, 1993 PAGE THREE Ol. J9 BUSINESS RENTAL RATES FOR JOHN P. MURZYN HA LL The attached memo indicating the approximate 3.5 increase in rental rates was given the members for their approval. Motion by Ruettimann, second by Peterson to approve the 1995 John P. Murzyn Hall rental rates as shown on Attachment B of the John P. Murzyn Hall Management Plan. All ayes, motion carried. It was requested that Casey inform the City Manager of the new rates. NEW BUSINESS (CONTINUED) RESIDENCE REQUIREMENT- 5 MAN BASKETBALL At the request of the Recreation Department the following motion was approved. Motion by Foss, second by Ruettimann to limit all 5-Man Full Court Basketball league teams to a minimum of 3 players who either work, live or alumni of School District #13. UPDATE ON PARK ACTIVITY AND EXPENDITURES Winson gave a hand out to the members stating: The Dutch Elm Diseased Tree removal has been completed with 290 trees removed. 103 boulevard trees were planted the first week of November. An expenditure report showing buildings and improvements $6,175.00, vehicles $44,671.00, equipment $11,891.00 less the Booster donation of $6,000. Grady asked what happens to money in the '93 budget if it is not expended. Ruettimann stated that it is "history" if the money is not re-budgeted. After discussion, motion by Grady, second by Petkoff to recommend the 1994 Park budget be amended to add $20,000 for replacement of park equipment for Edgemoor, Keyes and Ostrander Parks based on the 1993 savings. All ayes, motion carried. CHAMBER AFTER HOURS Casey requested permission from the Commission to waive the rule requiring security for one hour at the Chamber After Hours affair. Motion by Peterson, second by Ruettimann to waive the security rule for the Chamber After Hours event on Tuesday, December 21st from 5:00 p.m. to 7:00 p.m. All ayes, motion carried. COLUMBIA HEIGHTS PARK & RECREATION COMMISSION MINUTES NOVEMBER 17, 1993 PAGE FOUR Reports Recreation Old Fashioned Skating party will be held at Huset Park Skating Rink on Saturday, January 22, 1994 from 1:00 - 4:00 p.m. Some of the events planned are music, bonfire, hayride and refreshments. First Community Credit Union has donated $100.00 towards this event. A copy of a letter sent to Karen Schaub, Director of Community Education, informing her of the action taken by the Commission to limit all adult evening exercise classes to the Edgemoor Room only. This was for information only. The December meeting will be held at Nye's Restaurant on December 9th at 6:30 p.m. The Recreation winter brochure will be sent out December 1st. Casey is requesting a joint meeting with the City Council and the Park & Recreation Commission to go over the pre-engineered building plans. Parks Ice rinks will open December 18th. warminghouse. There will be skating rink at Hilltop Park but no Donald Jolly, Public Works Superintendent, is retiring November 30th. On Monday, there will be a related item to replace that position on the Council agenda. The amp and tuner were stolen from Huset Park skating rink - it is being replaced along with a tape player. A clean up at LaBelle Park east bank erosion meeting was attended by 6 people. LaBelle Park restoration project - we have a consultant working and have run into a problem with the DNR permit, without doing an environmental assessment work sheet we can only do a hydraulic excavation on one acre. We can do up to 3 acres which is what we intended with an EA W but that takes 3-4 months to get approved. The consultant is coming back Monday with some recommendation regarding alternatives. Commission Member Foss reported that he requested a donation from the Boosters, which was approved, of $1,000 to upgrade the PA system at Murzyn Hall. ADJOURNMENT Motion by Petkoff, second by Foss to adjourn at 7:30 p.m. All ayes, motion carried. Nancy French, Park & Recreation Commission Secretary PARK EXPENSES - DECEMBER 1993 ACCT# 2171 2171 2171 2171 2171 2171 2171 2171 2171 2171 2160 2171 5180 2160 2173 VENDOR Ace Hardware Menard's Williams Steel Van-O-Lite Menard's Killmer Electric Johnson First Aid Van-O-Lite Van-O-Lite Menard' s Ba~n Sand & Gravel Van-O-Lite Flanagan Sales, Inc. Wyatt Ready Mix Johnson First Aid DESCRIPTION COST TAX TOTAL Glass & labor $ 33.19 Retractable knife $ 13.70 Repair handle $ 51.74 Christmas lights for Wargo $ 44.56 Toggle bolls & gloves $ 4.11 Lens for Huset Park Skating $ 65.00 Supplies for first aid ldls $ 72.86 Lighting supplies for Wargo Ct. $ 322.80 Lighting for Wargo Court $ 23.02 Electrical tape & Quick link $ 6.62 Sand for playgrounds $ 119.95 Lights for Wargo Court $ 40.70 Picnic tables (aluminum) $2,896.00 Concrete for footings-Huset $ 212.07 Back supports $ 164.75 MONTHLY TOTAL $4,071.07 $ 1.75 $ 34.94 $ .89 $ 14.59 $ 3.10 $ 54.84 $ 2.89 $ 47.45 $ .16 $ 4.27 $ 4.22 $ 69.22 $ 4.73 $ 77.59 $ 20.99 $ 343.79 $ 1.50 $ 24.52 $ .43 $ 7.05 $ 4.44 $ 124.39 $ 2.65 $ 43.35 $174.33 $3,070.33 $ 8.09 $ 220.16 $10.70 $ 175.45 $240.87 $4,311.94 DECEMBER, 1993 2171 ACE HARDWARE 2171 ACE HARDWARE 2171 K-HART 2171 NORTHERN SANITARY 2171 MENARDS CASHWAY LUHBER 2171 NORTHERN SANITARY SUPPLY 2t72 ARATEX 2990 COCA-COLA BOTTLING 3050 AGATE ALARM & US SECURITIES 3430 YELLOW PAGES BIT SET, PLUGS-4 MISC HARDWARE XMAS DECORATIONS HAND SOAP CHRISTMAS 'FREE HAND TOWELS 2 StI[RTS (,JERRY) PRE-MIX ALARM MONITORING YELLOW PAGES NATIONWIDE $16 75 $21 48 $17 73 $41 50 $99 99 S187 O0 $384 ,45 $33 10 $33 10 $1.42 00 $142 O0 $198 00 $198 O0 $142 O0 $142.00 4000 MINNESOTA ELEVATOR 4100 AMERICAN LINEN SUPPLY 4100 AMERICAN LINEN SUPPLY ELEVATOR SERVICE MOPS, TOWELS MOPS, TOWELS $69.5O $69.50 $40.83 $33.86 $74.69 4395 ACE HARDWARE 4395 AMERICAN LINEN SUPPLY 4395 ACE HARDWARE 4395 K-MART 4395 NORTHERN SANITARY 4395 MENARDS CASHWAY LUMBER 4395 NORTHERN SANITARY SUPPLY 4395 AMERICAN LINEN SUPPLY SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX $2 $6 $12 $2 $1 09 S2 65 $1 40 $1 15 70 5O 16 20 $29.85