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HomeMy WebLinkAboutMay 26, 1993 CITY OF COLUMBIA HEIGHTS PARK AND RECREATION COMMISSION MAY 26, 1993 The meeting was called to order by Chairman Bill Hollom at 6:30 p.m. ROLL CALL Members present: Bill Hollom, Pat Grady, Gary Peterson, Bob Ruettimann Mark Casey, Director of Recreation Members absent: John Murzyn, Dick Petkoff, Mark Winson, Public Works Director/ City Engineer Also present: Brad Harlan, Walt Doelz (Circle Terrace home owners) CONSENT AGENDA The following items were on the consent agenda. APPROVAL MINUTES Move to approve the minutes of the April 28, 1993 meeting as presented in writing. APPROVAL OF BILL PAYMENTS Move to approve payment of bills as listed from the proper funds. REQUEST HALL/MIDDLE SCHOOL PTA Move to ratify the action of the Recreation Director in approving the use of the hall for District #13 School Board on Wednesday, May $ from 3:00 p.m. to 10:00 p.m. with the fee being waived. REQUEST KITCHEN & GAUVITI'E ROOM/MN EXTENSION SERVICE Move to ratify the action of the Recreation Director in approving the use of the Gauvitte Room and kitchen for Minnesota Extension Service on July 13, 14, 20, 22 and August 18, 1993 from 8:30 a.m. to 12:00 noon with any fee being waived. REQUEST JEFFERSON BLDG/MINNESOTA CITIZF~NS CONCERNED FOR IJl:rE Move to approve the use of the Jefferson Building for the Minnesota Citizens Concerned For Life for a rummage sale from September 13 to September 18, 1993 and the use of 6 tables with any fee being waived. COLUMBIA HEIGHTS PARK & RECREATION COMMISSION MAY 26, 1993 PAGE TWO REQUEST MAIN HALL & KITCHEN/WOMEN OF TODAY Move to approve the use of the main hall and kitchen for a Women of Today meeting on July 29, 1993 from 4:00 p.m. to 11:00 p.m. with the fee being waived. REQUEST LIQUOR KEYES PARK/D~ M. WOODRICH A request was received from Ms. Woodrich requesting the use of a softball field at Keyes Park on Saturday, June 12 and a permit for consuming 3.2 beer. Ms. Woodrich contacted the Recreation Deparunent on May 26, 1993 and cancelled her request. REQUEST SERVING BEER SULLIVAN PARK/GLEN BAGGENSTOSS Move to recommend to the City Council that they approve the use of 3.2 beer for the Glen Baggenstoss family reunion on Sunday, June 27, 1993. REQUEST MURZYN HALL/OLD TIMERS REUNION Move to approve the use of the hall, LaBelle Lounge and kitchen for the Columbia Heights Old Timers Reunion on Sunday, April 24, 1994 from 2:00 - 6:00 p.m. with the fee being waived. REQUEST HALL/COLUMBIA HEIGHTS VFW POST #230 Move to approve the use of the hall and kitchen for the annual VFW Post #230 Childrens Christmas Party on December 5, 1993 from 12:00 noon to 5:00 p.m. with the fee being waived. REQUEST CLOSING STREETS-JEFFERSON BLDG/COLUMBIA HEIGHTS LIONS Move to approve the use of the Jefferson Building for the Columbia Heights Lions beer garden. The Columbia Heights Lions will be notified that the closing of Jefferson Street and any other related parade matters should be directed to the City Council. APPROVAL CONSENT AGENDA Motion by Grady, second by Peterson to approve the consem agenda. All ayes, motion carried, REQUEST SERVING BEER SULLIVAN PARK/PAT ROSENBERG A letter from Pat Rosenberg, St. Matthews Church, was received requesting permission to consume 3.2 beer at Sullivan Park on Tuesday, July 20, 1993. She also stated that about 30 people were expected to attend. COLUMBIA HEIGHTS PARK & RECREATION COMMISSION MAY 26, 1993 PAGE THREE Motion by Peterson, second by Grady to recommend to the City Council that they approve the consumption of 3.2 beer on Tuesday, July 20 at Sullivan Lake Park for St. Matthews Church. All ayes, motion carried. REQUEST MEETING ROOM/COLUMBIA HEIGHTS COMMUNITY EDUCATION A fax was received from Karen Schaub, Director of Community Education, requesting the use of a meeting room for the following Thursday evenings: October 14, December 9, February 10 and April 14th. After some discussion, it was agreed to table the request until further information is received. The Commission requested Casey to contact Ms. Schaub regarding the reason for holding meetings at Murzyn Hall rather than the High School. REQUEST HUSET #3/MCYO - MARK KENNEY Mark Kenney requested the use of Huset #3 on behalf of the Monsignor Coates Youth Organization for June 8 and June 10 from 5:00 - 9:00 p.m. The league is holding its City and Twin City Championships and is in need of a field. Motion by Peterson, second by Grady to approve the use of Huset #3 on June 8 and 10 from 5:00 p.m. to 9:00 p.m. with any fee being waived. All ayes, motion carried. REQUEST ROOM/JANE POLLEY Jane Polley requested a room for adult reading (one on one basis). She stated that the Columbia Heights Library has reserved her a room on Wednesdays, however, if it is not available she wanted a back up room. Motion by Peterson, second by Ruettimann to allow Ms. Polley the use of a room from 3:00 p.m. to 4:30 p.m. with the fee being waived. All ayes, motion carried. OLD BUSINESS Brad Harlan and Walt Doelz attended the meeting to express their concerns regarding the Circle Terrace Park adjacent to their homes. They stated that the noise from a basketball being dribbled late in the evening and children playing on their property and leaving bicycles in their driveways is getting to be a problem. Mr. Harlan and Mr. Doelz stated that the boys playing basketball were older and not from the Circle Terrace neighborhood. They also stated that if the light in the park was turned off it might deter the children from playing basketball after dark. Casey stated that the only light in the park was a security light the other light over the basketball court has been turned off. COLUMBIA HEIGHTS PARK & RECREATION COMMISSION MAY 26, 1993 PAGE FOUR Peterson stated that if the basketball hoop is being used it would be a shame to have it removed, however, if the problem can't be controlled it should be removed. After discussion it was decided to have the park crew remove the rim and backboard for a month and see who complains and record the names and addresses of the complaints and at that time a decision would be made. Mr. Harlan and Mr. Doelz also requested financial help in purchasing a fence (they would install the fence) to be placed at the edge of their property to designate it from the park property. The Commission members stated they should get a cost figure for the fence and it would be turned into the Council for their approval in the 1994 budget. It was requested that a phone survey be done to speed up the process. HUSET EAST TENNIS COURT Winson sent a memo to the Commission stating that the groundwater level was discovered which would make it difficult to build sand volleyball courts on the Huset east tennis courts. Winson suggested using the existing tennis courts to be overlayed with asphalt to provide a new full court basketball surface. The Commission stated that they would have no problem with installing a asphalt a basketball court, however, they would like a lighted volleyball court. It was requested that Winson check on installing lights and upgrade the present volleyball courts. TREE BOARD Winson reported that Don Jolly would be present at the June meeting to discuss current programs and grants. He also stated that he would be providing the Commission with updated reports on tree issues as they occur. NEW BUSINESS 4TH JULY UPDATE After a mailing to businesses and Chamber of Commerce members Casey reported that $3,975.00 had been received for the 4th of July fireworks. Baseball games for the children and bocce ball and horseshoes for the Seniors is the afternoon entertainment planned. The band chosen for the evening entertainment is City Knights. COLUMBIA HEIGHTS PARK & RECREATION COMMISSION MAY 26, 1993 PAGE FIVE BALLFIELD LIGHTS POLICY A revised ballfield policy was given to the members. The only change was the $75.00 key deposit and a charge of $10.00 per night for the use of lights with the stipulation that the lights had to be turned off by 10:00 p.m. Motion by Ruettimann, second by Peterson to approve the amended Field Permit and Ballfield Light Permit. (See attached) All ayes, motion carded. JAMBOREE CARNIVAL GUIDELINES A Carnival Rules and Guidelines was handed out to each member. Motion by Ruettimann to approve the use of the Carnival Rules and Guidelines for 1993, second by Peterson. All ayes, motion carried. (See attached). REPORTS COMMISSION MEMBER -Grady requested a place to store approximately 350' feet of hose for the Beautification Project. It was suggested that Casey contact Vem Rozmark to check on a base box. -Peterson requested that a letter by sent to Michelle Murzyn from the Park Board stating what a great job she did on the planting of flowers in Columbia Heights. -Casey was commended on the great job he is doing by Councilman Peterson. RECREATION -Casey will bring a rough site plan and elevation for the proposed pm-engineered building (gymnasium) to the next meeting. -Approximately 75 kids turned out for the Free Baseball Clinic on May 22nd.-Silver Lake Beach will be opening on June 1 lth.-Staff is working with Highland Elementary School Community Education on a free drop-in program for the summer. This is paid for by a grant. -Tuesday, May 25 the Senior Center had an Open House to celebrate "Older American's Month".-Casey also gave the members a spring program update. In 1991 there was approximately 60 softball players and this year the number has grown to 150. -Columbia Heights Boosters have approved $1,000 towards the Hilltop Warming House. ADJOURNMENT Motion by Ruettimann, second by Peterson to adjourn at 8:10 pm. All ayes, motion carried. Nancy French, Park & Recreation Commission Secretary ACCT# VENDOR 5130 Heights Electric 2171 Miracle Rec. 2161 Howe Co. 2171 Ace Hardware 2171 Menard's 4100 Biff's, Inc. 2171 Menard's 8110 Menard's 2171 Diamond Vogel 2161 Fertimix 2161 H.B. Fuller PARK EXPENSE - JUNE 1993 DESCRIPTION Install new fixture/Huset Handrail for whirl Odor mask Key clip Garden tools Satelitte rental/Prestemon Nails, knife & caulk Shingles (vandalism) Covers Weed & Feed Kabon TOTAL COST $ 490.00 $ 34.87 $ 18.13 $ 20.93 $ 79.14 $ 55.00 $ 6.74 $ 10.98 $ 15.80 $1.463.81 $ 202.92 $2,398 .32 TAX $ 1. 82 TOTAL $ 490.00 $ 36.69 $ 1.17 $ 19.30 $ 1.36 $ 22.29 $ 4.49 $ 83.63 $ .26 $ 55.26 $ .43 $ 7.17 $ .72 $ 11.70 $ 1.03 $ 16.83 $ 95.06 $1,558.87 $ 13.18 $ 216.10 $119. 52 $2,517.84 JUNE, 1993 2171 ACE HARDWARE 2171 VIKING LAB. 2171 ACE HARDWARE 2171 ACE HARDWARE 2171 ALL CITY GLASS 2171 SUNBURST-LEE CHEMICALS 2171 ACE HARDWARE 2171 APACHE GROUP 2171 ACE HARDWARE 2990 MIDWEST COCA-COLA 2990 MIDWEST COCA-COLA 2990 MIDWEST COCA-COLA WOOD STAIN, DOOR STOP & MISC. 6 GAL COMPARE MISC HARDWARE STUCCO PATCHES PLEXI GLASS, 50 PC'S SUNSHINE RINSE,SHIELD + SHI $186 DOOR STOP, EDGE GUARD, ROPE $12 PLASTIC BAGS $155 CHANNEL, 3 $21 $29.89 $42.13 $14 11 $16 98 $35 O0 15 54 79 87 $514.46 PRE-MIX $62.50 PRE-MIX $87.50 PRE-MIX $137.50 $287.50 4000 MN ELEVATOR 4100 AMERICAN LINEN 4100 AMERICAN LINEN 4395 AMERICAN LINEN 4395 VIKING LAB 4395 ACE HARDWARE 4395 ACE HARDWARE 4395 AMERICAN LINEN 4395 ALL CITY GLASS 4395 SUNBURST-LEE CHEMICALS 4395 ACE HARDWARE 4395 APACHE GROUP 4395 ACE HARDWARE SERVICE $68.50 MOPS, TOWELS MOPS, TOWELS SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX $68.50 $38.87 $31.44 $70.31 $2.53 $2 49 $0 92 $1 10 $2 04 $2 28 $11 84 $0 82 $1o 21 $1 42 $35.65