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Home My WebLink AboutMarch 24, 1993 CITY OF COLUMBIA HEIGHTS PARK & RECREATION COMMISSION MARCH 24, 1993 The meeting was called to order by Chairman Bill Hollom at 7:00 p.m. ROLL CALL Members present: Also present: Bill Hollom, Jim Fowler, Pat Grady, Dick Petkoff, John Murzyn, Gary Peterson, Mark Casey, Director of Recreation, Mark Winson, Public Works Director/City Engineer Carol Frey, Volunteer Coordinator, Bill Antzaras, Sarah L. Bacon, Nikki Bacon and Mr. Bacon CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the February 24, 1993 meeting as presented in writing. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. REQUEST HUSET PARK BAND SHELL/E.C.F.E. Move to approve the use of the band shell for Childhood Family Education on June 11, 18 and 25 of 1993 with any fee being waived. REQUEST HALL/GIRL SCOUT TROOP #1450 Move to approve the use of the hall and kitchen on April 14, 1993 from 5:00 p.m. to 10:00 p.m. for a Father/Daughter dance for Girl Scout Troop #1450 with the fee being waived. CONSENT AGENDA Motion by Fowler, second by Peterson to approve the consent agenda. Ail ayes, motion carried. BACON'S BREACH OF CONTRACT LETTER The Bacon's attended the meeting to voice their complaint r~garding their wedding reception held at Murzyn Hall on February 13, 1993. They felt that the following information listed justifies a breach of contract: 1) Unable to enter hall until after 12:20 p.m. 2) People other than caters disturbed tables and delayed set-up time and consequently the caters could not attend the wedding. 3) Custodian informed kitchen crew that he was responsible for washing dishes. COLUMBIA HEIGHTS PARK & RECREATION COMMISSION MARCH 24, 1993 PAGE TWO 4) Ovens did not work correctly. 5) Not enough silverware for 350 place settings. 6) Steam tables which were contracted for were not available for use. 7) Bar was only open until 12:10 a.m., and the contract states 12:30 am. Custodian for Murzyn Hall, Bill Antzaras, attended the meeting to answer questions regarding the complaints. 1) Bill stated that he let the people in at 12:00 noon. 2) Board members could not understand how measuring the tables could result in a delay so caters could not attend the wedding. 3) Custodians at Murzyn Hall do not wash dishes, however, they do explain how to use the dishwashing machine and they do make coffee for the caters. 4) Bill stated that the ovens were calibrated by Minnegasco and they work perfectly. 5) The silverware count was not adequate for 350 people. 6) The cater had told Bill to remove the steam tables that they would not be using them. 7) The Lions Club have notices on the bar and on the ticket machine stating the closing time of the bar as 12 Midnight. Gary Townsley, President of the Lions, stated that all of the information regarding the bar was explained when they arranged for the Lions to tend the bar. Petkoff stated that it was unfortunate but nothing was grossly negliable, therefore, motion by Petkoff, second by Peterson to deny their Grounds for Breach of Contract. Ail ayes, motion carried. Hollom requested Casey to present to the City Attorney all the facts regarding the Bacon/Lane-Bacon/Gephart wedding reception for his opinion. REQUEST HALL/COLUMBIA HEIGHTS ATHLETIC BOOSTERS Motion by Petkoff, second by Fowler to approve the use of the hall for the First Annual Scholarship Dinner/Dance for the Columbia Heights Athletic Boosters on Friday, November 19, 1993 with the fee being waived. Ail ayes, motion carried. Motion by Petkoff, second by Peterson to approve the use of the hall for the Second Annual Scholarship Dinner/Dance for the Columbia Heights Athletic Boosters on Saturday, December 3, 1994 with the fee being waived. Ail ayes, motion carried. REQUEST REVAMPING VOLLEYBALL COURTS/DOUG SMITHf HIGH SCHOOL A late request was received from Doug Smith requesting help in revamping the volleyball courts. He stated that existing sand had to be removed, plastic spread down and the court refilled with a fine type of sand. COLUMBIA HEIGHTS PARK & RECREATION COMMISSION MARCH 24, 1993 PAGE THREE He also stated that the cost would be minimal with both groups assisting and would like the project finished by spring. Winson stated he was willing to assist with the labor if they could find someone to donate the sand. Winson also stated that although it was not in the budget he was willing to furnish the labor to excavate the sand and work with Doug Smith and the school. REQUEST BALL FIELDS/IMMACULATE CONCEPTION SCHOOL A late request was received from Daniel Couillard, Athletic Director of Immaculate Conception School, requesting the use of the ballfields beginning the first of April through the end of May. Casey requested the following exceptions to their request: Huset Field #5 would not be available because last year they distrupted adult softball, all games would have to end by 5:15 pm, return key from last year before another key would be issued and replace any bases that are lost or stolen. Motion by Peterson, second by Murzyn to grant permission to Immaculate Conception School the use of Huset #1, #2, #3 and #4 for the softball and baseball season to run from April to the end of May from 3:15 - 5:15 p.m. with the following stipulations: all games had to end by 5:15 p.m., replacement of any lost or stolen bases and return of key. Ail ayes, motion carried. OLD BUSINESS SUMMER COMMISSION MEETINGS The parks suggested for summer meetings are June, Keyes Park; July, Huset Park and August either Sullivan Park or Silver Lake Beach. The members agreed to Sullivan Park in August. TOUR THE PARKS Winson stated the budget information had to be in by April 23rd. Therefore, the date, time and place chosen for touring of the parks is Murzyn Hall on April 15 at 4:30 p.m. BEAUTIFICATION PROJECT Carol Frey showed the members the Beautification Poster that will be used to recruit volunteers for the Beautification Project. The plan selected for Huset Park skating rink included different ways to prevent the kids from using the hill as a bike path. The plan includes shrubs, rocks, drain tile and plant material and also pots next to the benches. The mound in the center will also be planted with flowers. Carol stated that $2,600 was received from the Columbia Heights Lions, $2,500 from the VFW Post #230 and a commitment from the City Council for $2,000. COLUMBIA HEIGHTS PARK & RECREATION COMMISSION MARCH 24, 1993 PAGE FOUR The Beautification Project have about one half of the volunteers needed. The time for planting has been set for May 22nd. An hour or two a week is needed to make sure the flowers are cared for and in the fall some time is needed to remove the plant material and clean up the area. NEW BUSINESS Because of the time element, members were encouraged to read over the "Bring Your Own Bottle" memo's and police reports and be ready to discuss it at the next meeting. MEN'S ACTIVITY NIGHT Casey requested the Commission members impose a School District #13 only rule at Northwestern Electronics Institute. After the rule had been in effect at "Open Sundays" at the high school there has been no problems and attendance has increased. Motion by Grady, second by Murzyn to limit attendance at Northwestern Electronics Institute to School District #13 residents only. All ayes, motion carried. REPORTS Recreation - The 2nd Annual Easter Egg Hunt is scheduled for Saturday, April 3rd. Any Commission members that are available to help should be at Keyes Park at 8:00 am. Public Works - A skating rink attendance report from December 22nd through February 21, 1993 was given to each member. Winson stated that in the past there have been no rules or requirements for the carnival people. Winson and Casey will suggest guidelines and bring them to the Park & Recreation Commission for discussion. Jim Fowler - Fowler reported that the Boosters tabled the Park request for funds to improve Hilltop Park. As this was Jim Fowler's last meeting, Hollom thanked Jim for his 14 years of dedicated service to the Park & Recreation Commission. ADJOURNMENT Motion by Petkoff, second by Fowler to adjourn at 8:20 p.m. Nancy French, Park & Recreation Commission PARK EXPENSES - APRIL 1993 ACCOUNT # 2171 2171 2171 2171 2171 2171 2172 2171 2171 2171 2171 2160 2171 3410 5180 2171 2~?! 2171 2171 2171 2171 2171 2171 2171 4300 5180 VENDOR Brock White Co. Duo Chem Diamond Vogel Dave's Sport Shop Litter Gltter Newman Signs Aratex Ace Hardware Northern Handyman Diamond Vogel Holler' s Paint Soherer Brothers Ace Hardware ~q. Suburban Communication· Center ~Lt racla Recreation Bel·swenger' s Fastenal Menard' · Wheeler Lumber M/racle Recreation Menard' s Menard' · Menard' s Midwest Asphalt Comm. Center DESCRIPTION Vulken sealant Misc. supplie· for parks Pain~ Rollers Base· & nets Pickup sticks & ends 'NO GOLFING ALLOWED" end #DANGER THIN ICE" Uniforms Tarp 12' x 16' Pa£n~ & supplies Field marking pain~ Lu~r Key locks Ad for Sea·anal· Midland RacLto ~70-1340B Roplacemon~ par~s & ·wings Hitch pins Mi·¢. nutm & screw· Wrenches & ·crewdrlvers Loctite Wedge Double Rim Goals Ice ches~ & pack Level, ·craper, blades Rope & bungi cord Dump Charge Rad/o for groundsmasCer CHARGE $ 101.44 $1,664.50 $ 15.33 $2,584.00 $ 101.92 $ 222.90 $ 45.31 $ 4.95 $ 8.99 $2,215.49 $ 571.50 $ 549.08 $ 32.34 $ 67,50 $ 597.95 Sl,453.85 $ 11.38 $ 46.38 $ 30.24 $ 4.11 $ 269.60 $ 19.32 $ 25.21 $ 23.11 $ 22.66 $ 124.55 TOTAL EXPENSE $10,790.95 T~X $ 6,46 $108.20 $167.96 $ 6.63 S 14.49 $ .32 $ ,58 8144.14 $ 37.15 $ 35.69 $ 2.10 $ 33.99 $ 91.12 $ .74 $ 3.01 $ 1.97 $ .12 $ 16.12 $ 1.26 $ 1.64 $ 1.50 $678.41 TOTAL $ 108.90 Sl,772.70 $ 15.33 $2,751.96 $ 108.55 $ 237.39 $ 45.31 $ 5.27 $ 9.57 $2,359.63 $ 608.65 $ 584.77 $ 34.44 $ 67.50 $ 631.94 $1,544.97 $ 12.12 $ 49.39 $ 32.21 $ 4.23 $ 285.72 $ 20.58 ~ 26.85 $ 24.61 $ 22.66 $ 127.77 $11,469.36 APRIL, 1993 2171 00 ACE HARDWARE 2171 2171 2171 2171 2171 2171 2171 2171 2171 2171 O0 SUPERIOR PRODUCTS 00 NAT'L CAMERA EXCH. O0 ACE HARDWARE 00 ACE HARDWARE O0 ACE HARDWARE O0 ZEP MFG O0 NORTHERN SANITARY O0 ACE HARDWARE O0 MENARDS CASHWAY O0 ACE HARDWARE POLY SHEET, TAPE, MASK CUPS, 24 DOZ. 2 BULBS PAINT THINNER,ANCHORS,SCREWS SANDING BELTS/DISCS 4 3/1 CASTERS FLOOR POLISH BATHROON TISSUES TAPE, PAINT, CLEANER PAINT, ROLLER, MASK ELEC PLUG, 150'ROPE $27 46 $276 O0 $48 O0 $21 12 $21 82 $18 81 $689 92 $182 25 $14 06 $84 06 $24 69 $1,408.19 4000.00 MN ELEVATOR 4000.00 CENTRAL VACUUMS ELEVATOR SERVICE MOTORS, BAG $68.50 $179.85 $248.35 4100.00 AMERICAN LINEN 4100.00 ACE HARDWARE 4100.00 AMERICAN LINEN MOPS, TOWELS SANDING MACHINE/RESPIRATOR MOPS, TOWELS $31.69 $76.00 $33.08 $140.77 4395 00 ACE HARDWARE 4395 4395 4395 4395 4395 4395 4395 4395 4395 4395 4395 4395 4395 O0 SUPERIOR PRODUCTS O0 NAT'L CAMERA EXCH. O0 ACE HARDWARE O0 AMERICAN LINEN O0 ACE HARDWARE O0 ACE HARDWARE O0 ZEP MFG O0 CENTRAL VACUUMS O0 AMERICAN LINEN O0 NORTHERN SANITARY O0 ACE HARDWARE O0 MENARDS CASHWAY O0 ACE HARDWARE SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX SALES TAX $1.78 $17 94 $2 86 $1 37 $2 06 $6 36 $1 22 $44 84 $10 39 $z, 15 $11.85 $0.91 $5.46 $1.60 $110.79