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HomeMy WebLinkAboutMarch 26, 1997 City of Columbia Heights Park and Recreation Commission March 26, 1997 The meeting was called to order at 6:30 p.m. by Chairman Dick Petkoff. Members present: Eileen Evans, Brace Magnuson, Gary Peterson, Dick Petkoff, Bob Ruettimann, Randy Quale, Lauren McClanahan, James Nelson (6:39 p.m.). Members absent: Jerry Foss, Mark Winson Also present: Julie Dehmer CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the February 26, 1997 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. APPROVAL CONSENT AGENDA Motion by Evans, second by Magnuson to approve the consent agenda. All ayes, motion carried. LETTERS AND REQUESTS REQUEST TO HAVE LIVE GOLDFISH IN MURZYN HALL AS WEDDING RECEPTION DECORATION Mary Ochacki, who is reining the hall on Saturday, July 26, 1997, requests permission to have live goldfish in Murzyn Hall as a decoration. Motion by Ruettimann, second by Petkoff to allow live goldfish in Murzyn Hall on Saturday, July 26, 1997 during the Mary Ochacki weddin~ reception rental. All ayes, motion carried. ROLL CALL A PAGE TWO REQUEST TO RETURN RENTAL CHARGE FOR TOM HOSCH RETIREMENT Members reviewed the memo from the Public Works Director regarding the rental charge for the Tom Hosch retirement. Motion by Peterson, second by Magnuson to return the rental charge for the Tom Hosch retirement party on February 28, 1997. All ayes, motion carried. OLD BUSINESS WATER LEAKAGE & AIR 0UALITY CONCERNS AT MURZYN HALL Members reviewed a memo from the Recreation Director concerning water leakage and air quality concerns at Murzyn Hall. The city's workers compensation company representative made recommendations for improved general cleaning practices, repair of water damaged tiles, and cleaning of air vents. The air vents have not been cleaned for at least ten years. City staff would like to coordinate vent cleaning with Murzyn Hall, city hall, and the library. Honeywell will perform air flow and ventilation checks. The Recreation Director recommends a hold on $12,000 from the capital improvement fund to prepare for this expenditure. Members felt this matter should receive priority attention. Additionally, members felt that a better cleaning plan should be established with guidelines for regular cleaning of Murzyn Hall; perhaps a cleaning checklist for custodial staff would be helpful. The Recreation Director will address this matter. REQUEST FOR CONSULTING PROPOSALS - WADING POOLS Members reviewed a draft proposal from the Public Works Director to seek proposals for consulting engineering services in regard to the necessary improvements to the wading pools. The Public Works Superintendent reported on the wading pool situation, and members discussed the matter. Motion by Ruettimann, second by Evans to authorize staff to seek proposals for consulting engineering services in regard to the necessary improvements to the wading pools. All ayes, motion carried. HUSET #5 FIELD USAGE REOUEST FOR COLUMBIA HEIGHTS HIGH SCHOOL AND IMMACULATE CONCEPTION Members reviewed the letters sent to A10gdie and Dan Coulliard from John Herbert regarding field usage of Huset #5. Members discussed the issue and felt that the field usage dates and times are fair to both parties. OTHER OLD BUSINESS Julie Dehmer, Recreation Program Coordinator, updated members on the Chase Program. Recently a youth council was formed and will begin working on summer programs. The special event programs have been drawing 50 to 100 youth each. Julie has been spending much of her time on the Chase program and has been doing a wonderful job. PAGE THREE Randy Quale announced that he has accepted a position with the City of Bloomington and will be leaving his position at Columbia Heights as of April 18, 1997. The Columbia Heights Athletic Boosters have volunteered to construct a wall and door in the Youth Lounge to separate their office fi.om general use of the Youth Lounge. The construction will be done with no cost to the city. Motion by Ruettimann, second by Evans to allow the Columbia Heights Athletic Boosters to construct a wail and door in the youth lounge and to work with staff to achieve the goal of security for the Boosters office. All ayes, motion carried. NEW BUSINESS RESIGNATION OF JOHN HERBERT, RECREATION PROGRAM COORDINATOR Members were advised that John Herbert has resigned effective March 31, 1997. A recreation intern will be hired to assume his duties on a temporary basis. Members felt a special meeting should be held with Recreation Office staff to determine the volume of recreation programs and the work load of recreation staff. Perhaps a second intern would be hired to help with the staff shortage. A meeting date of April 8, 1997 at 6:00 p.m. was set. Members will be provided with an overview of staff hours spent on each program in advance of the meeting date. 1998 MURZYN HALL BUDGET & CAPITAL IMPROVEMENT PROJECTS The Recreation Director indicated that this issue will be addressed by the new or interim Recreation Director in the future. PRESTEMON PARK PLAYGROUND EQUIPMENT Members reviewed a memo from the Public Works Director concerning the replacement of playground equipment in Prestemon Park in 1997. Members felt perhaps a survey of neighbors in the area of Prestemon Park would provide input as to park usage. PARK AND RECREATION COMMISSION STRUCTURE & AUTHORITY Members reviewed the information provided by the Recreation Director. Members will examine the City codes and discuss the issue at a future meeting. OTHER NEW BUSINESS Members were provided with copies of a letter fi.om Mark Kowal of Kim's Tae Kwon Do in Fridley. Mr. Kowal would like to expand his current program at Murzyn Hall to two nights per week and have the class advertised in the city newsletter. Members and staff discussed the matter and felt that recreation programs must be given priority for building usage over outside programs. PAGE FOUR REPORTS RECREATION DIRECTOR The Recreation Director thanked members for their support. He will leave complete instructions for staff. PUBLIC WORKS DIRECTOR No report at this time. COMMISSION MEMBERS Members wished the Recreation Director good luck in his future endeavors and requested his input on recommendations for the department. ADJOURNMENT Motion to adjourn by Evans, second by Nelson. Meeting adjoumed at 8:11 p.m. Janice McGhee-Fetzer, Park and Recreation Commission Secretary