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HomeMy WebLinkAboutJanuary 22, 1997 City of Columbia Heights Park and Recreation Commission January 22, 1997 The meeting was called to order by Chairman Dick Petkoff at 6:30 p.m. ROLL CALL Members present: Also present: CONSENT AGENDA Eileen Evans, Jerry Foss, Bruce Magnuson, James Nelson, Gary Peterson, Dick Petkoff, Bob Ruettimann, Randy Quale, Mark Winson Walt Fehst, City Manager The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the December 19, 1996 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. APPROVAL CONSENT AGENDA Motion by Foss, second by Magnuson to approve the consent agenda. All ayes, motion carried. LETTERS AND REQUESTS REQUEST PLACEMENT OF PHOTOCOPIER IN YOUTH LOUNGE/WOMEN OF TODAY Members discussed the request by Audrey Coerper of the Columbia Heights Women of Today to place a photocopier in the Youth Lounge so it may be accessible for use by their members. Members expressed several concerns about the request. Motion by Ruettimann, second by Evans to table the request until more specific information can be obtained by the Recreation Director regarding the issue. All ayes, motion carried. REQUEST USE OF AUDIO-VISUAL EQUIPMENT/ARTHRITIS FOUNDATION Members discussed the request for use of audio/visual equipment during several meetings in 1997 with the fee waived. Members felt that the policy regarding use of equipment should be followed. Motion by Evans, second by Foss to deny the request of the Arthritis Foundation for fee-waived usage of audio/visual equipment. All ayes, motion carried. 'PAGE 'INVO OLD BUSINESS 1996 MURZYN HALL CAPITAL IMPROVEMENT PROJECTS The Recreation Director advised members that lighting for the stage area has been completed; padded chairs have been purchased; and locking kitchen cabinets will be installed tomorrow morning. The roof repairs have not been started as yet. A steamer has been purchased for ice problems on the roof, and heat cable will be installed after the roof is repaired. WATER LEAKAGE CONCERNS AT MURZYN HALL The Recreation Director advised members that water has been leaking in the lower level rear door of Murzyn Hall. Members discussed possible solutions to the leakage problem. Members were also advised that a complaint was filed with OSHA regarding air quality concerns at Murzyn Hall. An insurance carrier will check the air quality next week. MURZYN HALL BOILER CONCERNS The Recreation Director advised members that Honeywell has responded to concerns over the boiler. Honeywell states that they are not required to post a license as they are not operating the boiler. A letter will be sent to the state boiler inspector for verification. Members discussed problems related to daffy boiler checks and possible solutions. MURZYN HAT.I. 1997 & 1998 MURZYN HALL RENTAL RATES, MURZYN HALL MANAGEMENT PLAN REVISIONS Members reviewed the rental rates and management plan revisions. COLUMBIA HEIGHTS AFTER-SCHOOL ENRICHMENT (C.H.A.S.E.) PROGRAM UPDATE The Recreation Director reported that many new activities are taking place in the C.H.A.S.E. Program. Several teachers have applied for mini-grants to run programs. A meeting will take place with Karen Schaub, ISD # 13 Community Education Director, to encourage more C.H.A.S.E. programs at North Park. MULTI-USE CENTER PROJECT Members discussed the potential grant funding available from the State of Minnesota for the construction of recreation buildings to be used by youth. Members directed that a letter regarding the grant should be prepared and submitted to the City Council for discussion. PAGE THREE NEW BUSINESS CRIMINAL BACKGROUND CHECKS ON RECREATION DEPAKI~ENT EMPLOYEES AND VOLUNTEERS Members were advised on a new city policy that requires criminal background checks be completed on all new city employees and selected volunteers. This will impact Recreation Department programs and associations because of the large number of volunteer coaches. REMOVAL OF CHAIRS FROM LaBELLE LOUNGE FOR FEBRUARY 22, 1997 Members discussed the request for removal of chairs from La_Belle Lounge for the wedding reception on February 22, 1997. Members felt that for future rentals the chairs should remain in the LaBelle Lounge. REQUEST FOR POSTING BOARD IN HILLTOP PARK Tom Ruen of Hilltop Neighborhood Association arrived at the meeting to request that a posting board be installed at Hilltop Park. Members had concerns over possible problems with graffiti. The board would be maintained by Tom Ruen. Motion by Evans, second by Magnuson to install the posting board at Hilltop Park on a trial basis for one year. All ayes, motion carried. REPORTS RECREATION DIRECTOR The Recreation Director provided members with copies of a memo from John Herbert in which he reports that use of Highland Elementary School gym was cancelled on january 30 and February 13. Members requested that the specific dates and times of gym cancellations be reported at the school liaison meeting to be held on February 6, 1997. The Minnesota Youth Athletic Services and the Columbia Heights Basketball Association will have a shoe sale at Murzyn Hall in February. Members were provided with copies of a letter from Kaye Stickler in which she commends the City of Columbia Heights for their parks. Requests for spring baseball/softball field usage are coming in from several schools. PUBLIC WORKS DIRECTOR The Public Works Director provided members with copies of the rink attendants' report. Attendance is down because of the severe weather conditions. The Old Fashioned Skating Party was held on January 18, 1997. A parking ban has been declared for the even sides of streets. Members received copies of a letter of thanks from Matt Brinza, Park Intern. Members were given copies of the proposed plan for Huset Park prepared by Matt Brinza. The budget for plowing has been used, but is not exhausted. It is ~AGE' FOUR becoming difficult to get salt from local vendors. COMMISSION MEMBERS' REPORT Members requested that a policy and procedures manual with a mission statement be created for the Park and Recreation Commission. Several parents have shown interest in starting a football association with the Boosters as the umbrella organization. Members felt perhaps the parents and John Herbert should attend the next meeting to discuss the issue. Chairman Petkoff received a phone call from the parent of a 6th grade boy who requested that the Recreation Department run a house league basketball program in addition to the traveling league. The Recreation Director explained that the addition of a house league basketball program would depend on the availability of gym space and volunteer coaches. ADJOURNMENT Motion to adjourn by Evans, second by Petkoff. All ayes, motion carried. Meeting adjourned at 8:59 p.m. Janice McGhee-Fetzer, Park and Recreation Commission Secretary