Loading...
HomeMy WebLinkAboutNovember 26, 1996 City of Columbia Heights Park and Recreation Commission November 26, 1996 The meeting was called to order by Chairman Dick Petkoff at 6:30 p.m. ROLL CALL Members present: Dick Petkoff, Eileen Evans, Jerry Foss, Bruce Magnuson, Bob Ruettimann (arrived at 6:40 p.m.), Mark Winson, Public Works Director/City Engineer, Randy Quale, Recreation Director Members absent: Gary Peterson CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the October 23, 1996 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. APPROVAL CONSENT AGENDA Motion by Foss, second by Evans to approve the consent agenda. All ayes, motion carried. LElq~RS AND REQUESTS Letters of appreciation for fee-waived use of Murzyn Hall were received by the Commission from the Melissa Reddin Benefit on September 20, 1996, and the Helping Paws event on October 22, 1996. OLD BUSINESS MURZYN HALL ROOF REPAIRS The Public Works Director submitted the bid for the roof repairs from JBE, Inc. dba Milton Johnson Roofing in the mount of $1,275.00. Motion by Foss, second by Evans to approve Milton Johnson Roofing to do the repairs. PAGE 'I%VO PARK TOURS The Public Works Director requested that all reports be given to Matt Brinza. Matt will be terminating his position at the end of 1996. OCTOBER 9, 1996 MURZYN HALL BOILER INCIDENT Honeywell service technicians have not yet posted their boiler's licenses. The City Manager is working with the City Attorney regarding the Honeywell contract. The Recreation Director commented on efforts to have the Custodial II staff obtain Special Engineer's licenses and perform boiler checks under Bill Antzaras' 2nd Class C borers license. However, Mr. Antzaras is uncomfortable with the Custodial II staff performing the boiler checks under his license unless the Custodial II staff receive additional boiler operation training. Since Mr. Antzaras is the only current City employee who has a boiler's license and the proper training, he is performing the boiler checks seven days a week (and receiving over-time for the weekend checks). The Recreation Director is exploring other options for the weekend boiler checks. Until all City and Honeywell staff who work on the boilers post their licenses, Murzyn Hall and City Hall will not be in compliance with state boiler requirements. MURZYN HAI.L USAGE, PROPOSED 1997 & 1998 MURZYN HALL RENTAL RATES, MURZYN HAI.L MANAGEMENT PLAN REVISIONS CLARIFICATIONS Committee member Bob Ruettimann suggested soliciting donations from all Columbia Heights community service/civic organizations that utilize Murzyn Hall in an effort to recoup some of the utility costs for the upkeep of the building. The Recreation Director will draft a letter to all the organizations soliciting donations and explaining that the donations may forestall the implementation of Murzyn Hall rental fees for community service/civic organizations in 1998. Bruce Magnuson suggested charging a fiat rate for a weekend evening rentals instead of listing a 50% rental fee addition (which may be confusing to renters). Motion by Magnuson, second by Ruettimann to approve items # 1 through #7 of the Recreation Director's memo regarding 1997-1998 JPM rental rates and JPM Management Plan revisions/clarifications, and to charge a dollar amount for weekend evening rentals instead of listing a 50% rental fee addition (for rentals after 4:00 p.m. on Fridays, Saturdays and Sundays). All ayes, motion carried. PAGE THREE 1996 MURZYN H~IJ. CAPITAL IMPROVEMENT PROJECTS The Murzyn Hall roof will be repaired before the end of 1996 by Milton johnson Roofing Co. at a cost of $1,275.00. The Public Works Director is soliciting price quotes regarding the installation of heat tape/cables for the roof and the long term benefits were explained. Committee member Evans inquired if anyone had looked into adding insulation to the attic instead of heat cables. The Public Works Director stated that insulation options have been explored but they were cost prohibitive and are not be a viable option. The Recreation Director discussed better ut/lizing the balance of funds on more urgent matters, such as replacing all the stacking chairs with padded folding chairs, install lighting for the stage area and locking cabinets for the dinnerware. Motion by Evans, second by Magnuson to revise the 1996 Murzyn Hall Capital Improvement Plan as stated in the Recreation Director's November 20, 1996 memo. All ayes, motion carried. NEW BUSINESS 1997 RECREATION DEPAKIWIENT SEASONAL/TEMPORARY EMPLOYEE WAGE SCHEDULE Members discussed the issue and agreed to accept the wage schedule. Motion by Foss, second by Evans to approve the rates. All ayes, motion carried. COLUMBIA HEIGHTS LIONS CLUB MURZYN HALL CONCERNS The Recreation Director discussed that he had sent a letter to the Lions Club regarding holiday closing dates, also requesting that they provide a copy of their insurance. Committee member Magnuson stated that it would be discussed at the next board meeting of the Lions Club. DAMAGES DURING NOVEMBER 16, 1996 RENTAL A window on one of the front doors at Murzyn Hall was cracked during the November 16, 1996 rental. The Caretaker on duty discovered the cracked window at approximately 1:15 a.m. The Recreation Director stated that the window was not cracked when he entered the building at 10:30 p.m. in response to a false fire alarm. The renters will be charged for the cost of replacing the damaged window. Members were given a copy of the letter that was sent to the renters. PAGE FOUR JOINT CITY/ISD # 13 MEETING The Recreation Director informed the Commission that there was a joint meeting with the City Council and ISD # 13 School Board on November 6, 1996. A memo that the Recreation Director wrote to the City Manager regarding Recreation Department concerns with the School District was distributed at that meeting. Members were given a copy of the Recreation Director's memo. REPORTS RECREATION DIRECTOR The Recreation Director discussed the issue of Athletic Boosters meetings scheduled on holidays at Murzyn Hall (when the hall is normally closed). Committee member Foss stated that it shouldn't be a problem for the Boosters to reschedule their meetings off holidays. The Recreation Director also noted the difficulty in hiring part-time Custodial II staff. Only three applications were received for the latest job posting, with only one person being suitable. The requirement for Custodial II staff to obtain a Special Engineer's boilers license may be greatly limiting the number of applicants. Another Custodian II will hopefully be hired in December. The volunteer recognition dinner was well attended. For the December meeting a short discussion about the Multi-use Center should be presented. PUBLIC WORKS DIRECTOR The Public Works Director reported on several small park projects going on at the parks, Mathaire & Keyes warminghouses furnace replacements, Sullivan Lake retaining wall repairs are done, LaBelle Pond Erosion Control Project is completed except for one small portion which is will be completed in the spring. Rink repairs have been completed and flooding has started. Keyes sledding bill is being used. COMMISSION MEMBERS Commission member Foss commended the Public Works employees in regards to the superb job done with plowing. Commission members Foss and Petkoff expressed some concerns they had in the work performed by Recreation Department staff pertaining to the traveling basketball program. The Recreation Director stated that he would follow up on the Commission member's concerns. PAGE FIVE Commission member Evans inquired about the December meeting. All agreed it will be held on Thursday, December 19, 1996 at 6:30 p.m. at Commission member Evans home. ADJOURNMENT Motion by Magnuson, second by Foss to adjourn at 7:45 p.m. All ayes, motion carried. Bonnie Morinville, Park and Recreation Commission Secretary