HomeMy WebLinkAboutNovember 26, 1996 City of Columbia Heights
Park and Recreation Commission
November 26, 1996
The meeting was called to order by Chairman Dick Petkoff at 6:30 p.m.
ROLL CALL
Members present:
Dick Petkoff, Eileen Evans, Jerry Foss, Bruce
Magnuson, Bob Ruettimann (arrived at 6:40
p.m.), Mark Winson, Public Works Director/City
Engineer, Randy Quale, Recreation Director
Members absent:
Gary Peterson
CONSENT AGENDA
The following items were on the consent agenda.
APPROVAL OF MINUTES
Move to approve the minutes of the October 23, 1996 meeting.
APPROVAL PAYMENT OF BILLS
Move to approve payment of bills as listed from the proper funds.
APPROVAL CONSENT AGENDA
Motion by Foss, second by Evans to approve the consent agenda. All ayes,
motion carried.
LElq~RS AND REQUESTS
Letters of appreciation for fee-waived use of Murzyn Hall were received by the
Commission from the Melissa Reddin Benefit on September 20, 1996, and the
Helping Paws event on October 22, 1996.
OLD BUSINESS
MURZYN HALL ROOF REPAIRS
The Public Works Director submitted the bid for the roof repairs from JBE, Inc.
dba Milton Johnson Roofing in the mount of $1,275.00. Motion by Foss,
second by Evans to approve Milton Johnson Roofing to do the repairs.
PAGE 'I%VO
PARK TOURS
The Public Works Director requested that all reports be given to Matt Brinza.
Matt will be terminating his position at the end of 1996.
OCTOBER 9, 1996 MURZYN HALL BOILER INCIDENT
Honeywell service technicians have not yet posted their boiler's licenses. The
City Manager is working with the City Attorney regarding the Honeywell
contract. The Recreation Director commented on efforts to have the Custodial
II staff obtain Special Engineer's licenses and perform boiler checks under Bill
Antzaras' 2nd Class C borers license. However, Mr. Antzaras is uncomfortable
with the Custodial II staff performing the boiler checks under his license
unless the Custodial II staff receive additional boiler operation training. Since
Mr. Antzaras is the only current City employee who has a boiler's license and
the proper training, he is performing the boiler checks seven days a week (and
receiving over-time for the weekend checks). The Recreation Director is
exploring other options for the weekend boiler checks. Until all City and
Honeywell staff who work on the boilers post their licenses, Murzyn Hall and
City Hall will not be in compliance with state boiler requirements.
MURZYN HAI.L USAGE, PROPOSED 1997 & 1998 MURZYN HALL RENTAL
RATES, MURZYN HAI.L MANAGEMENT PLAN REVISIONS CLARIFICATIONS
Committee member Bob Ruettimann suggested soliciting donations from all
Columbia Heights community service/civic organizations that utilize Murzyn
Hall in an effort to recoup some of the utility costs for the upkeep of the
building. The Recreation Director will draft a letter to all the organizations
soliciting donations and explaining that the donations may forestall the
implementation of Murzyn Hall rental fees for community service/civic
organizations in 1998. Bruce Magnuson suggested charging a fiat rate for a
weekend evening rentals instead of listing a 50% rental fee addition (which
may be confusing to renters).
Motion by Magnuson, second by Ruettimann to approve items # 1 through #7
of the Recreation Director's memo regarding 1997-1998 JPM rental rates and
JPM Management Plan revisions/clarifications, and to charge a dollar amount
for weekend evening rentals instead of listing a 50% rental fee addition (for
rentals after 4:00 p.m. on Fridays, Saturdays and Sundays). All ayes, motion
carried.
PAGE THREE
1996 MURZYN H~IJ. CAPITAL IMPROVEMENT PROJECTS
The Murzyn Hall roof will be repaired before the end of 1996 by Milton
johnson Roofing Co. at a cost of $1,275.00. The Public Works Director is
soliciting price quotes regarding the installation of heat tape/cables for the roof
and the long term benefits were explained. Committee member Evans inquired
if anyone had looked into adding insulation to the attic instead of heat cables.
The Public Works Director stated that insulation options have been explored
but they were cost prohibitive and are not be a viable option. The Recreation
Director discussed better ut/lizing the balance of funds on more urgent
matters, such as replacing all the stacking chairs with padded folding chairs,
install lighting for the stage area and locking cabinets for the dinnerware.
Motion by Evans, second by Magnuson to revise the 1996 Murzyn Hall Capital
Improvement Plan as stated in the Recreation Director's November 20, 1996
memo. All ayes, motion carried.
NEW BUSINESS
1997 RECREATION DEPAKIWIENT SEASONAL/TEMPORARY EMPLOYEE
WAGE SCHEDULE
Members discussed the issue and agreed to accept the wage schedule.
Motion by Foss, second by Evans to approve the rates. All ayes, motion
carried.
COLUMBIA HEIGHTS LIONS CLUB MURZYN HALL CONCERNS
The Recreation Director discussed that he had sent a letter to the Lions Club
regarding holiday closing dates, also requesting that they provide a copy of
their insurance. Committee member Magnuson stated that it would be
discussed at the next board meeting of the Lions Club.
DAMAGES DURING NOVEMBER 16, 1996 RENTAL
A window on one of the front doors at Murzyn Hall was cracked during the
November 16, 1996 rental. The Caretaker on duty discovered the cracked
window at approximately 1:15 a.m. The Recreation Director stated that the
window was not cracked when he entered the building at 10:30 p.m. in
response to a false fire alarm. The renters will be charged for the cost of
replacing the damaged window. Members were given a copy of the letter that
was sent to the renters.
PAGE FOUR
JOINT CITY/ISD # 13 MEETING
The Recreation Director informed the Commission that there was a joint
meeting with the City Council and ISD # 13 School Board on November 6,
1996. A memo that the Recreation Director wrote to the City Manager
regarding Recreation Department concerns with the School District was
distributed at that meeting. Members were given a copy of the Recreation
Director's memo.
REPORTS
RECREATION DIRECTOR
The Recreation Director discussed the issue of Athletic Boosters meetings
scheduled on holidays at Murzyn Hall (when the hall is normally closed).
Committee member Foss stated that it shouldn't be a problem for the Boosters
to reschedule their meetings off holidays. The Recreation Director also noted
the difficulty in hiring part-time Custodial II staff. Only three applications
were received for the latest job posting, with only one person being suitable.
The requirement for Custodial II staff to obtain a Special Engineer's boilers
license may be greatly limiting the number of applicants. Another Custodian II
will hopefully be hired in December. The volunteer recognition dinner was well
attended. For the December meeting a short discussion about the Multi-use
Center should be presented.
PUBLIC WORKS DIRECTOR
The Public Works Director reported on several small park projects going on at
the parks, Mathaire & Keyes warminghouses furnace replacements, Sullivan
Lake retaining wall repairs are done, LaBelle Pond Erosion Control Project is
completed except for one small portion which is will be completed in the
spring. Rink repairs have been completed and flooding has started. Keyes
sledding bill is being used.
COMMISSION MEMBERS
Commission member Foss commended the Public Works employees in regards
to the superb job done with plowing.
Commission members Foss and Petkoff expressed some concerns they had in
the work performed by Recreation Department staff pertaining to the traveling
basketball program. The Recreation Director stated that he would follow up on
the Commission member's concerns.
PAGE FIVE
Commission member Evans inquired about the December meeting. All agreed
it will be held on Thursday, December 19, 1996 at 6:30 p.m. at Commission
member Evans home.
ADJOURNMENT
Motion by Magnuson, second by Foss to adjourn at 7:45 p.m. All ayes, motion
carried.
Bonnie Morinville, Park and Recreation Commission Secretary