HomeMy WebLinkAboutOctober 23, 1996 City of Columbia Heights
Park and Recreation Commission
October 23, 1996
The meeting was called to order by Commissioner Eileen Evans at 6:31 p.m.
ROLL CALL
Members present:
Members absent:
Also present:
Eileen Evans, Jerry Foss, Bruce Magnuson, Bob
Ruettimann, Gary Peterson (arrived at 6:58
p.m.), Mark Winson, Public Works Director/City
Engineer, Randy Quale, Recreation Director
Dick Petkoff
Matt Brinza, Public Works Intern; Ron Worden;
Nathan Downing; Veronica Yarbough; Tom
Ruen, Hilltop Neighborhood Assoc.
CONSENT AGENDA
The following items were on the consent agenda.
APPROVAL OF MINUTES
Move to approve the minutes of the September 25, 1996 meeting.
APPROVAL PAYMENT OF BILLS
Move to approve payment of bills as listed from the proper funds.
LETI'ERS AND REQUESTS
REQUEST USE OF MEETING ROOMS IN MURZYN HALL
Move to approve use of meeting rooms in Murzyn Hall by MN Youth Athletic
Services for meetings in 1997, with the fee being waived.
REQUEST USE OF SENIOR/OSTRANDER ROOM/ARTHRITIS FOUNDATION
Move to approve use of the Senior/Ostrander Room by the Arthritis
Foundation for monthly meetings on the third Wednesday of every month in
1997 from 7:00 to 8:30 p.m., with the fee being waived.
PAGE 'l%VO
APPROVAL CONSENT AGENDA
Motion by Foss, second by Magnuson to approve the consent agenda. All ayes,
motion carried.
ADDITIONAL LETI'ERS AND REQUESTS
REQUEST EARLY ENTRY FOR HALL RENTAL ON SEPTEMBER 12,
1997/SHELLEY & BOB O'LEARY
Members discussed the request from Shelley and Bob O'Leary for early entry at
10:00 a.m. prior to their rental of Murzyn Hall. Motion by Ruettimann, second
by Evans to approve early entry of 10:00 a.m. prior to their rental of Murzyn
Hall on Friday, September 12, 1997 with the appropriate fee being charged.
All ayes, motion carried.
REQUEST FOR INSTAI.IATION OF HAND RAIL NEXT TO STAIRS AT
STAGE/OI.D TIMER'S ORGANIZATION
Members discussed the request from Mrs. Grace Hunt for installation of a
hand rail next to the stairs to the stage. Members felt it was important that
the hand rail be very sturdy and well constructed. The Recreation Director
was directed to have a sturdy hand rail constructed at the stairs next to the
stage.
REQUEST EARLY ENTRY FOR HALL RENTAL ON NOVEMBER
1996/KIMBERLY MILLER-TSCHIDA
Members discussed the request from Kimberly Miller-Tschida requesting early
entry of 10:00 a.m. prior to her rental of Murzyn Hall with a reduction in the
early entry fee from $50.00 per hour to $25.00 per hour. Motion by
Magnuson, second by Foss to approve the request from Kimberly Miller
Tschida for early entry of 10:00 a.m. on November 2, 1996 with a reduced
early entry fee of $25.00 per hour. All ayes, motion carried.
REQUEST FOR 2-HOUR RENTAL OF MURZYN HALL ON FRIDAY, DECEMBER
25, 1997/LORI JENKINSON & JOHN LOWN
Members discussed the request from Lori Jenkinson and John Lown for a 2-
hour rental of Murzyn Hall on Friday, December 26, 1997 from 8:00 to 10:00
p.m. to decorate prior to their rental on Saturday, December 27, 1997. The
decorations would be left in place overnight in the main hall. Members
directed the Recreation Director to table the request until two months prior to
the rental date.
PAGE THREE
REQUEST FOR USE OF MAIN HALL/VERONICA YARBOUGH
A request was presented by Veronica Yarbough who suffers from heart disease
and asthma. She needs a heart transplant and is unable to live in her home in
Columbia Heights until it is remodeled to correct air flow deficiencies. Ms.
Yarbough read a letter from her aunt, Kay Reese, detailing the circumstances.
Ms. Yarbough requests use of the main hall for a fundraising benefit on Friday,
November 22, 1996. Motion by Ruettimann, second by Magnuson to approve
use of the main hall on Friday, November 22, 1996 from 12:00 noon to 1:00
a.m. for a fundraising benefit for Veronica Yarbough, with the fee being waived.
All ayes, motion carried.
REQUEST FOR INSTALLATION OF FAUCET ON HUSET PARK DRINKING
Nathan Downing, youth football coach, spoke to members and requested
installation of a faucet on the Huset Park drinking fountain to provide a
drinking station for the youth who play football at Huset Park. Members were
concerned with possible health code violations and liability issues for the city.
Mr. Downing explained that coaches will supply the hose and tube if the city
will install a spigot. Coaches will also maintain the apparatus. Public Works
Director Mark Winson was directed by members to have the spigot installed as
requested.
JEFFERSON BUll.DING GARAGE SALE CONCERNS
Nathan Downing spoke to members regarding the removal of items left in the
Jefferson Bldg. after a garage sale. His group had used the building on
September 28 and 29 for the garage sale and then left items which were to be
picked up within three days. No one from Mr. Downing's group came to pick
up the items until Wednesday, October 9, at which time they discovered that
the items had been discarded by Park Department personnel. Members
advised Mr. Downing that the building is only to be used for the time specified
and should not be used as a storage facility. The Public Works Director asked
Mr. Downing to compile a list of the missing items, and he will provide Mr.
Downing with an insurance claim form.
PRESENTATION BY TOM RUEN/HII.LTOP NEIGHBORHOOD ASSOCIATION
Mr. Tom Ruen, Hilltop Neighborhood Assoc. made a presentation to members
regarding his wish to have posting boards placed in the parks for citizens and
government agencies to post information. Members discussed the potential
problems with vandalism and litter. The Public Works Director will follow up
on the request and may consider installation of a posting board at Hilltop Park
on a trial basis.
PAGE FOUR
TRAVELING BASKETBALL CONCERNS/RON WORDEN
Ron Worden, youth traveling basketball coach, expressed the concerns of the
traveling basketball coaches regarding practice times. Mr. Worden stated that
John Herbert, Program Coordinator, has not yet given them practice schedules
and their season is beginning at this time. The Recreation Director explained
that the schools have not provided the Recreation Department with
information on availability, and the schedules cannot be prepared without that
information. A meeting will be held with Randy Quale, John Herbert, Al Ogdie,
and Bill Streff to schedule times and dates for basketball practice.
REQUEST FOR USE OF MAIN HAI.I./COLUMBIA HEIGHTS DAY CARE
PROVIDERS
Members were given a letter from Tammy Sperr of Columbia Heights Day Care
Providers requesting use of the main hall on Friday, December 20, 1996 for a
Christmas party. Motion by Magnuson, second by Peterson to approve use of
the main hall by Columbia Heights Day Care Providers from 8:30 a.m. until
12:00 noon on Friday, December 20, 1996 for a children's Christmas party,
with the fee being waived. All ayes, motion carried.
OLD BUSINESS
NEI GYMNASIUM LEASE AGREEMENT
Members were advised by the Recreation Director that the 1996-97 NEI
gymnasium lease agreement was approved at the October 14, 1996 City
Council meeting.
MURZYN HALL LEASE AGREEMENT REVISIONS
Members were advised by the Recreation Director that the revised Murzyn Hall
lease agreement was approved at the October 14, 1996 City Council meeting.
HUSET PARK RENOVATION
Public Works Intern Matt Brinza presented three design concepts for possible
future renovations of Huset Park. Members were asked to contact Matt Brinza
and the Public Works Director to discuss their input from park tours,
PAGE FIVE
MURZYN HALL ROOF PROBLEMS
Members were updated by the Public Works Director on the progress in
repairing the current roof problem and addressing the ice dam problem at
Murzyn Hall. TWo roofers have looked at the roof and will be giving quotes on
the repairs.
MURZYN I-I~I.I. USAGE, PROPOSED 1997 & 1998 MURZYN HALL RENTAL
RATES, PROPOSED MURZYN HALL MANAGEMENT PLAN REVISIONS
Members reviewed and discussed proposed rental rates for 1997 and 1998.
Information will be discussed further at next month's meeting. Members
discussed several issues in need of clarification. In regard to the requirement
for proof of insurance for events displaying alcoholic beverages, members
advised that the requirement applies to all groups equally. A certificate of
insurance could be provided covering each year for groups/organizations that
are frequent users of Murzyn Hall. For groups who are vending food at
Murzyn Hall, the county and city licensing rules must be followed. The renter
should be advised of the licensing requirements and given a copy of the
application. The renter should then provide a copy of the license.
For renters who cancel their reservation of Murzyn Hall on a Sunday through
Thursday, members agreed that refunds can be issued. Rental fees may be
waived for political parties as outlined in the JPM Management Plan; however,
ff a candidate wishes to use Murzyn Hall to promote himself, a rental fee shall
be required. Members agreed that the Columbia Heights Lions Club should
provide a signed written agreement for each event that they have agreed to
provide bartending services. This form should originate from the Lions Club
with a copy provided to the Murzyn Hall office.
The Recreation Director will develop criteria for early entry on rentals of
Murzyn Hall and present it at the next meeting. Regarding a question on
requirement of security for groups serving alcohol for three hours or less
during a 12:00 noon to 1:00 a.m. rental of Murzyn Hall, members agreed that
security should be provided regardless of the length of time alcohol is present.
CITY VOLUNTEER RECOGNITION BANQUET
Members were asked for feedback regarding the City Volunteer Recognition
Banquet held on October 3, 1996. Members felt the event was expensive and
not as enjoyable as in the past.
PAGE SIX
1996 MURZYN HALL CAPITAL IMPROVEMENT PROJECTS
Members reviewed the information on capital improvement projects and agreed
that the matter will be discussed at a later time after roof repairs are
completed.
NEW BUSINESS
POTENTIAL ACQUISITION OF PROPERTY AT 3932 QUINCY ST.
Members discussed the issue and referred it to the Community Development
Director to obtain pricing information.
OCTOBER 9, 1996 MURZYN HALL BOILER INCIDENT
Members were advised that the incident is under investigation. The State of
MN will examine the boiler parts in question.
REQUEST TO CHANGE DATES FOR NOVEMBER 27 AND DECEMBER 25,
1996 COMMISSION MEETINGS
Members agreed to change the dates of the next two meetings to Tuesday,
November 26 and Thursday, December 19, 1996.
APPROVAL TO PURCHASE A NEW 27' TELEVISION
Members were advised of the need to purchase a new TV to replace the 19"
Sharp television donated to the City several years ago by the Columbia Heights
Boosters Club. The TV is no longer operational. Motion by Ruettimann,
second by Peterson to approve the purchase of a new television for use at
Murzyn Hall at a maximum cost of $400. All ayes, motion carried.
SAI.F.. OF PROPER'I~ AT SUI.IJVAN PARK TO MEDTRONICS
Members were given copies of a memo from Mark Winson, Public Works
Director/City Engineer, regarding the dedication of funds from sale of Sullivan
Lake Property. Motion by Magnuson, second by Evans to recommend to the
City Council that the proceeds from the sale of a portion of Sullivan Lake Park
be transferred to Fund 412-Parks Capital Improvement Fund for the purpose
of funding future improvements in the parks systems. Motion carried;
Ruettimann abstained.
PAGE SEVEN
REPORTS
RECREATION DIRECTOR
The Recreation Director reported that there were no problems resulting from
food being served from the carpeted area on October 3, 1996. The Lion's Club
wants to use Murzyn Hall for a meeting on November 11, 1996 (Veteran's Day).
The Recreation Director recommends they be allowed to meet on Veteran's Day
this year, but be advised of the JPM holiday usage policy for 1997 meetings.
The C.H.A.S.E. program is proceeding well. A C.H.A.S.E. pool party is
scheduled for October 24, 1996 at Columbia Heights High School.
PUBLIC WORKS DIRECTOR
No report at this time.
COMMISSION MEMBERS
No report at this time.
ADJOU~ENT
Motion by Ruettimann, second by Peterson to adjourn at 8:57 p.m. All ayes,
motion carried. Meeting adjourned.
Janice McGhee-Fetzer, Park and Recreation Commission Secretaxy