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Home My WebLink AboutSeptember 25, 1996 City of Columbia Heights Park and Recreation Commission September 25, 1996 The meeting was called to order by Chairman Dick Petkoff at 6:00 p.m. ROLL CALL Members present: Dick Petkoff, Gary Peterson, Bruce Magnuson, Eileen Evans, Bob Ruettimann, Mark Winson, Public Works Director/City Engineer, Randy Quale, Recreation Director Also present: Karen Moeller, Senior Coordinator; John Herbert, Program Coordinator; Julie Dehmer, Program Coordinator; Bill Antzaras, Head Custodian CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the August 28, 1996 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. LETTERS AND REQUESTS REQUEST USE OF GAUVITrE ROOM/SOUTHERN ANOKA COMMUNITY ASSISTANCE Move to approve use of the Gauvitte Room by SACA from 6:30 to 9:00 p.m. on the second Thursday of each month from September, 1996 to June, 1997 for meetings, with the fee being waived. APPROVAL OF CONSENT AGENDA Motion by Evans, second by Peterson to approve the Consent Agenda. All ayes, motion carded. REQUEST TO LEAVE BEER KEGS OVERNIOHT IN MURZYN HALL Members discussed two requests to leave beer kegs overnight in Murzyn Hall after wedding receptions on Friday, September 27, 1996 (Adams-Latterell) and on Saturday, September 28, 1996 (Carlson-Pelarski). Motion by Evans to deny the request to leave beer kegs overnight in keeping with existing policy for Murzyn Hall; second by Peterson. All ayes, requests denied. PAGE THREE OLD BUSINESS JPM MANAGEMENT PLAN REVISIONS Members were given copies of the JPM Management Plan revisions which were approved by the City Council. Revisions pertain to JPM security services criteria and holiday closing dates. CITY VOLUNTEER RECOGNITION BANQUET Members have been requested to appoint a representative from the Park and Recreation Commission to speak on behalf of the group at the City volunteer recognition banquet on Thursday, October 3, 1996. It was decided that Commission Member Gary Peterson will speak at the banquet. Chairman Dick Petkoff will not be in attendance. PURCHASE OF FOLDING PADDED CHAIRS Members had the opportunity to examine one of the padded folding chairs that are proposed to be purchased for Murzyn Hall. Members agreed that the color of the chair pad did not match the color of the chair itself. Members requested that a different color chair pad be chosen by staff. 1997 PROPOSED RECREATION DEPARTMENT BUDGET Members were given copies of the City Manager's proposed 1997 Recreation Department budget for their review. Members discussed several items and will further discuss the budget at the joint City Council/Park and Recreation Commission meeting to be held immediately following tonight's meeting. 1997 PARK DEPARTMENT BUDGET Mark Winson, Public Works Director/City Engineer, updated members on several items related to the proposed 1997 Park Department budget. Further discussion will take place at the joint City Council/Park and Recreation Commission meeting to be held immediately following tonight's meeting. NEW BUSINESS NEI GYMNASIUM LEASE AGREEMENT. Members reviewed and discussed the 1996-97 NEI gymnasium lease agreement. Rental rates have doubled due to the cost of heating the gyms. The drop-in volleyball and basketball programs were cut because of rental costs. The lease agreement has been reviewed and approved by the City Attorney. Motion by Magnuson, second by Evans to approve the 1996-97 NEI gymnasium lease agreement. All ayes, motion carried. The lease agreement will be placed on the agenda for approval at the next City Council meeting. PAGE TWO REQUEST USE OF HALL AND/OR LABELLE LOUNGE/COLUMBIA HEIGHTS LIONS CLUB Members discussed a request received by Secretary Lion Steven Knoll of the Columbia Heights Lions Club requesting use of the hall and/or LaBelle Lounge for regular Monday meetings in 1996 and 1997 including holidays when Murzyn Hall would normally be closed. The specific holiday dates are November 11, 1996; January 20, and February 17, 1997. Motion by Ruettimann, second by Evans to table the request and ask the Lions Club to consider moving their meetings on the above holidays to a different day. ADDITIONAL LETTERS AND REQUESTS REQUEST TO SERVE FOOD FROM CARPETED AREA Members were given copies of a memo from Randy Quale, Recreation Director requesting permission to serve food from the carpeted area in the main hall during the Volunteer Recognition Banquet on Thursday, October 3, 1996. Motion by Peterson, second by Evans to approve the request to serve food from carpeted area. All ayes, motion carried. REQUEST USE OF GAUVITrE ROOM/BROWNIE TROOP Members were given copies of a letter received from Brownie Troop Leader Denise Vincent requesting use of the Gauvitte Room for meetings every other Wednesday from November 6, 1996 through May 14, 1997 from 6:30 to 8:00 p.m. Members agreed that Randy Quale, Recreation Director may use his discretion in approving or disapproving this type of request for room usage Monday through Thursday evenings. Request will be approved. REQUEST USE OF MATHAIRE/MCKENNA ROOM/BROWNIE TROOP #1970 Members were given copies of a letter received from Brownie Troop Leader Wendy Ramirez requesting use of the Mathaire/McKenna Room for meetings every other Tuesday from October 1, 1996 through May 27, 1997 from 6:30 to 8:30 p.m. Members agreed that Randy Quale, Recreation Director may use his discretion in approving or disapproving this type of request for room usage Monday through Thursday evenings. Request will be approved. REQUEST USE OF SENIOR/OSTRANDER ROOM/COLUMBIA HEIGHTS ROYALTY Members were given copies of a letter received from Pat Olynyk, Royalty Coordinator, requesting use of the Senior/Ostrander Room on October 5, 1996. Motion by Peterson, second by Evans to approve use of the Senior/Ostrander Room on Saturday, October 5, 1996 from 12:00 noon to 5:00 p.m. for a "Christmas Around the World" fundraiser. PAGE FOUR MURZYN HALL LEASE AGREEMENT REVISIONS Members reviewed the proposed revisions to the Murzyn Hall lease agreement. Revisions are necessary so that all fees and rental requirements are specified in the lease agreement. The proposed revisions have been reviewed and approved by the City Attorney. Motion by Ruettimann, second by Evans to approve the proposed revisions to the Murzyn Hall lease agreement. All ayes, motion carried. ESTABLISH 1997 & 1998 MURZYN HALL RENTAL RATES Members reviewed the proposed 1997 and 1998 Murzyn Hall rental rates. The Recreation Director recommends a 25% reduction in rental rates for events lasting less than four hours. Members requested that information be compiled to show the number of rentals and rates paid in the past at Murzyn Hall. Members agreed that this item will be tabled until the next meeting. 1996 SCHOLARSHIP PROGRAM UPDATE Members reviewed information on 1996 scholarships which are provided by the Columbia Heights Athletic Boosters. BEAUTIFICATION COMMITrEE PROJECT PROPOSAL Members were informed of a planting project that the Beautification Committee is proposing for the east side of Murzyn Hall. Members indicated that they were in favor of the project provided that it would be well maintained. REPORTS RECREATION DIRECTOR The Recreation Director reported that the C.H.A.S.E. Program are moving ahead. A pool party is being planned for October 24, 1996 at the Columbia Heights High School. Applications for the C.H.A.S.E. Program proposals have been mailed out. PUBLIC WORKS DIRECTOR The Public Works Director/City Engineer reported that commission members have gone on park tours. Members will compile their recommendations and report back to the commission. The new lawn mower has arrived at the Park Department, and staff training has taken place. PAGE FIVE COMMISSION MEMBERS Members discussed the current vacancy on the Park and Recreation Commission. Motion by Evans, second by Magnuson to fill the Park and Recreation Commission vacancy with a Columbia Heights student, 1 lth grade or older, with final selection to be determined by the City Council. All ayes, motion carried. ADJOURNMENT Motion by Evans, second by Peterson to adjourn. Ail ayes, motion carried. Meeting adjourned at 7:03 p.m. Janice McGhee-Fetzer, Park & Recreation Commission Secretary