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Home My WebLink AboutAugust 28, 1996City of Col-mbia Heights ~0~ ~~ A~.~.0V~)~ Park and Recreation Commission August 28, 1996 The meeting was called to order by Dick Petkoff at 6:33 p.m. ROLL CALL Members present: Dick Petkoff, Eileen Evans, Jerry Foss, Gary Peterson, Randy Quale, Mark Winson Absent: Bob Ruettimann, Bruce Magnuson Also present: Public Works Intern Matt Brinza, City Manager Walt Fehst (7:12 p.m.) CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the July 24, 1996 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. LEITERS AND REQUESTS REQUEST USE OF MAIN HALL, LABF~LLE LOUNGE & KITCHEN, COLUMBIA HEIGHTS ATHLETIC BOOSTERS ..... ' Move to approve use of the m~in hall, LaBelle Lounge, and kitchen by the Columbia Heights Athletic Boosters on Friday, November 1, 1996 for a fundraising dance, with the fee being waived. REQUEST USE OF MAIN I-IA.I.L & KITCHEN/CUB SCOUT PACK #52 Move to approve use of the main hall and kitchen by Cub Scout Pack #52 on Sunday, February 23, 1997 for their annual Blue and Gold Banquet, with the fee being waived. PAGE 'IXVO REQUEST USE OF MAIN HALL & KITCHEN/AMERICAN RED CROSS Move to approve use of the main hall and kitchen by the American Red Cross for blood drives on Thursday, February 6; Wednesday, April 2; and Wednesday, June 11, 1997, with the fee being waived. APPROVAL OF CONSENT AGENDA Motion by Foss, second by Evans to approve the Consent Agenda. All ayes, motion carried. REQUEST WAIVING OF SECURITY FEES/JEAN ROWLES Commission Member Gary Peterson conducted a phone poll of Commission Members Evans, Magnuson, Petkoff, and Ruettimann who agreed to waive the rental fee and damage deposit for use of Murzyn Hall by Jean Rowles on Friday, September 20. A fundraiser for Melissa Reddin will be held at Murzyn H_~ll on that date. Jean Rowles is further requesting that the charges for security be waived during the event. Motion by Peterson to waive the security fees during the fundraiser for Melissa Reddin on September 20, 1996; second by Evans. All ayes, motion carried. REQUEST WAIVING OF DAMAGE DEPOSIT & USE OF TV/VCR & PRESTEMON ROOM/COLUMBIA HEIGHTS HIGH SCHOOL CLA~S OF 1946 Members discussed the request received from Marianne Soderholm. Motion by Evans, second by Foss to charge the standard rate for rental of TV/VCR and waive the damage deposit and rental fee for the Prestemon Room with the provision that if damages occur during the event, the renter will be billed for them. All'ayes, motion carried. -' ' · · REQUEST USE OF MAIN HAI.I. & KITCHEN/COLUMBIA HEIGHTS HIGH SCHOOL FOOTBALL TEAM Members were given a letter from Dave Gehrke, head football coach at Columbia Heights High School, requesting use of the main hall and kitchen on Tuesday, September 24, 1996 from 4:00 to 9:00 p.m. Motion by Peterson, second by Evans to approve use of the main hall and kitchen by the Columbia Heights High School football team for a fundraising dinner on Tuesday, September 24, 1996 from 4:00 to 9:00 p.m., with the fee being waived. All ayes, motion carried. PAGE THREE OLD BUSINESS PARK AND REClamATION SURVEY REPORT Members and City Council were provided with final copies of the Park and Recreation Survey. MURZYN HALL SECURITY SERVICES CRITERIA The Recreation Director reported that the Murzyn Hall security services criteria was approved by the City Council at their August 26, 1996 meeting. 1996-97 MURZYN I-IAI.I. HOLIDAY CLOSING DATES The Recreation Director reported that the City Council approved the 1996-97 Murzyn Hall holiday closing dates with the stipulation that any requests for rentals on a holiday be forwarded to the Park and Recreation Commission for a decision. CHASE PROGRAM The Recreation Director reported that the Chase Program is moving forward. Julie Dehmer is attending middle school and elementary school open houses to hand out flyers regarding the program. REPLACEMENT OF PADDED STACKING CHAIRS The Recreation Director reported that one padded chair has been ordered and will be tested for quality before purchasing a total of 100 chairs. WADING POOL OPERATIONS The Public Works Director reported that Mathaire and Huset wading pools will dose after Friday, August 30. McKenna's wading pool is being sandblasted and will not open this year. Consultants will be contacted regarding issues involving compliance with state regulations. The Public Works Director would like to see one pool brought up to full compliance for next year. Members felt that the pool at McKenna should be given priority. PAGE FOUR COMPREHENSIVE PARK SYSTEMS PLAN Intern Matt Brinza spoke to members regarding the Comprehensive Park Systems Plan that he has developed. He stated that his recommendations were based on input received from City staff, members of the community, and persons from other cities. He would like to finish the conceptual plans for Huset Park ff funding is available. Members were given copies of the report to review and comment on. Members will schedule park visits with Park Foreman Vern Rozmark and Matt Brinza in the near future. PARK AND RECI~F. ATION COMMISSION VACANCY The Recreation Director reported that the vacancy has not yet been filled. Applications are being taken and interviews will be conducted by the City Council. NEW BUSINESS APPROVAL OF 1996 FALL/tWINTER RECREATION ACq'IVrI~ FEES Members discussed the fall/winter recreation brochure and indicated that they felt it should be a quarterly publication. Motion by Foss, second by Evans to approve the fall/winter recreation activity fees. All ayes, motion carried. PROPOSAL FOR BOYS TRAVELING BASIi_EI'BALL TO SWITCH FROM METRO LF. AGUE TO MYAS LEAGUE FOR 1996/97 SEASON Members discussed the proposal to switch from Metro League to MYAS League. It was decided to switch to the MYAS League on a trial basis for the 1996/97 season, jerry Foss will act as the traveling director. PROPOSED CITY COMMISSION/VOLUNTEER RECOGNITION PARTY Members discussed the proposal to hold a recognition party for all City Commissions and other City volunteers on Thursday, October 3, 1996 at Murzyn Hall. City Manager Walt Fehst gave addition information to members regarding the proposal. The matter is still under discussion and updates will follow. ANNUAL jOINT BUDGET MEETING WITH crrY COUNCIL Members approved the scheduling of a joint budget meeting with City Council to be held on Wednesday, September 25, 1996 at 7:00 p.m. PAGE FIVE 1996 RECREATION DONATIONS Members reviewed the list of donations received by the Recreation Department this year. Thank you notes have been sent to all donors. MURZYN I-I~LL ROOF REPAIR CONCERNS The Recreation Director reported that a section of the roof has rotted boards and is in need of repair. He will attempt to contact the contractor who installed the roof in 1986 and check on the warranty. Professionals will be contacted to determine the exact nature of the problem and what repairs should be made. REPORTS RECREATION DIRECTOR The Recreation Director reported on the need to purchase more plates, cups, and silverware for Murzyn Hall. We currently have dishware for 320, but need 500 sets. The seasonal/temporary hiring policy is still being worked on. Members will receive information on the proposed 1998 rental rates at the next meeting. A new custodian has been hired to replace Don Barrett. Anoka County is conducting a park study. One of the issues being studied is wildlife control. Information on the MRPA State Conference in Duluth will be provided to members in the near future. PUBLIC WORKS DIRECTOR The Public Works Director reported that he will be meeting with staff from the Anoka County Park Program regarding drainage issues at Highland Lake. The new Toro lawn mower has arrived, and a two-hour training session will be held next week. Stairs were removed from LaBelle Park, and a park bench was installed. Residents of LaBelle Condos have requested that the pathway be completed. Staff will look at a path along the south side to eliminate the need for stairs. The seasonal employees will be leaving on Friday. New playground equipment will be installed at Gauvitte and Ostrander Parks this fall. COMMISSION MEMBERS Members reported on several upcoming golf tournaments that are available for those who are interested. PAGE SIX ADJOURNMENT Motion by Evans, second by Foss to adjourn. All ayes, motion carried. Meeting adjourned at 8:00 p.m. Janice McGhee-Fetzer, Park & Recreation Commission Secretary