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HomeMy WebLinkAboutJuly 24, 1996 City of Columbia Heights Park and Recreation Commission July 24, 1996 The meeting was called to order by Dick Petkoff at 6:36 p.m. ROLL CALL Members present: Dick Petkoff, Bob Ruettimann, Eileen Evans, Jerry Foss, Gary Peterson, Randy Quale, Mark Winson Absent: Bruce Magnuson Also present: City Manager Walt Fehst (7:28 p.m.) CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the June 26, 1996 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. APPROVAL OF CONSENT AGENDA Motion by Foss, second by Evans to approve the Consent Agenda. All ayes, motion carried. LETYERS AND REQUESTS REQUEST USE OF SENIOR/OSTRANDER ROOM/COLUMBIA HEIGHTS LIONS CLUB Move to approve use of the Senior/Ostrander Room with TV/VCR on September 10 and October 16 and 17 from 5:30 to 10:00 p.m. for defensive driving classes given by Don French of Columbia Heights Lions Club, with the fee being waived. All ayes, motion carried. LETTER OF COMMENDATION TO BILL ANTZARAS Members received a letter of commendation sent to Bill Antzaras on behalf of the Commission for his fine work in refinishing Murzyn Hall's main hall wooden floor. PAGE 'IWO REQUEST PERMISSION TO SERVE ALCOHOL (BEER) AT SULLIVAN PARK/MARK KOWAL Move to approve request by Mark Kowal of 818 51st Ave. N.E., Columbia Heights, to serve alcohol (beer) at S,~llivan Park on Saturday, July 27, 1996 from 2:00 to 8:00 p.m. All ayes, motion carried. REQUEST PERMISSION TO SERVE BEER AT SULLIVAN PARK/KELLY BLAIS Move to approve request by Kelly Blais of 6060 Charles Rd., Saginaw, Michigan, requesting permission to serve beer during a class reunion at Sullivan Park on Saturday, August 3, 1996 from 1:30 to 8:00 p.m. All ayes, motion carried. REQUEST PERMISSION TO SERVE BEER AT SUI~I~IVAN PARK/CHERYL MARCH Members were given copies of a letter received from Cheryl March of 4852 Monroe St. N.E., Columbia Heights, requesting permission to serve beer at Sullivan Park on August 24, 1996. Motion by Evans, second by Foss giving permission to Cheryl March to serve beer in S,~llivan Park on August 24, 1996 from 3:00 to 9:30 p.m. All ayes, motion carried. REQUEST PERMISSION TO SERVE BEER AT SULLIVAN PARK/EVELYN ASP Members were given copies of a letter received from Evelyn Asp of 6220 D Magda Drive, Maple Grove, requesting permission to serve beer at Sullivan Park on August 25, 1996. Motion by Evans, second by Foss giving permission to Evelyn Asp to serve beer in Sullivan Park on August 25, 1996 from 11:00 a.m. to 5:00 p.m. All ayes, motion carried. REQUEST PERMISSION TO RENT GAUVITFE ROOM AT REDUCED RATE/HELEN THOMSON Members were given copies of a letter received from Helen Thomson of 807 Lowry Ave. N.E., Minneapolis, requesting permission to rent the Gauvitte Room at a reduced rate (50%) for use as a changing/dressing room during her rental on Friday, October 4, 1996. Motion by Peterson, second by Evans to approve the request by Helen Thomson to rent the Gauvitte Room at a reduced rate of 50% on Friday, October 4, 1996 from noon to 7:00 p.m. All ayes, motion carried. PAGE THREE REQUEST PERMISSION TO USE MURZYN HALL/COLUMBIA HEIGHTS 1997 ALL NIGHT PARTY COMMITrEE Members were given copies of a letter received from Kevin and Shelley Hanson, co-chairs for the 1997 All Night Party Committee, requesting use of Murzyn Hall from Monday, June 2 through Friday morning, June 6, 1997 for the senior party. Motion by Evans, second by Foss to allow use of Murzyn Hall for the 1997 Senior All Night Party from Tuesday, June 3 through Friday morning, June 6, 1997, with the fee being waived. All ayes, motion carried. REQUEST PARTIAL REFUND OF MURZYN HALL RENTAL FEE/KARI & STEVE TSCHIDA Members were given copies of a letter received from Kari and Steve Tschida of 2666 Sylvan St., Little Canada, requesting a refund of half the rental fee for their rental of Murzyn Hall on June 28, 1996. They felt that the activities of the Jamboree on the same date had caused several problems for them and their guests. Motion by Peterson, second by Foss to approve the request for refund of half the Murzyn Hall rental fee from June 28, 1996. All ayes, motion carried. OLD BUSINESS PARK AND RECRFATION SURVEY REPORT Members reviewed the Park and Recreation Survey. Members felt there was no need for a special public meeting at this time. MURZYN HAT.T. SECURITY SERVICES CRITERIA Members reviewed the memo detailing proposed criteria for the provision of security services at Murzyn Hall. The Recreation DirecWr advised that Capt. Olson had approved the criteria as detailed in the memo. Motion by Foss, second by Evans to amend the Murzyn Hall Management Plan to reflect the above stated criteria for provision of security services. 1996-97 MURZYN HAT.T. HOLIDAY CLOSING DATES Members reviewed the memo prepared by the Recreation Director. Motion by Peterson, second by Evans to amend the Murzyn Hall Management Plan to reflect the dates that Murzyn Hall should be closed during 1996-97 in observance of holidays as listed in the memo, with the exception of the day after Thanksgiving. PAGE FOUR CHASE PROGRAM The Recreation Director updated members on the Chase Program. The contract for the state grant is being processed and sub-committees have been formed to oversee the program. A steering committee consisting of representatives from the City, County, school district, churches, and community will make decisions on the program. Members were advised of the possible purchase of a used van to be used for transportation to Chase activities in lieu of renting a bus or van. REPLACEMENT OF PADDED STACKING CHAIRS Members discussed option for replacing defective and unsafe chairs used in the Senior Center and the main hall. Members felt it was important to purchase new chairs to prevent further injuries from falls when the chairs collapse and possible law suits. Members suggested that chairs be purchased in groups of 100 per year with a total of 300 needed. Members directed the Recreation Director to purchase new chairs as a safety measure from the monies already in the budget. Members recommended that padded folding chairs be purchased for the Senior Center. WADING POOLS The Public Works Director reported to members that the wading pools at Huset and Mathaire Parks are now open. The wading pool at McKenna Park has a leak, and a ten foot section of pipe must be replaced. Repairs are in progress, and the McKenna pool should open in approximately 2-1/2 weeks. Staff is attempting to get bids for future work needed on the wading pools. Pools are schedule to close for the season by the end of August. INTRODUCTION OF CITY MANAGER The Public Works Director introduced the new City Manager, Walt Fehst, to members. Members welcomed the City Manager to the meeting. PARK STUDY The Public Works Director reported to members that the intem, Matt Brinza, has compiled a rough draft of the park study. The study will include an overall picture of our parks with a comparison rating to national standards. The study will give an image of what our parks could become with improvement~, Thc Park Foreman will schedule park tours with each of the members. PAGE FIVE RESTRICTING PARKING IN JPM SERVICE DRIVE The Public Works Director updated members on parking problems in the JPM service drive. The curb will be painted yellow as a deterrent to parking in that area. The service drive is a fire lane. NEW BUSINESS RECRF-ATION DEPARTMENT PROGRAM REGISTRATION POLICY Members reviewed the proposed program registration policy. The Recreation Director indicated there has not been a policy in place in the past. Members felt the Columbia Heights Boosters should be reminded of the policy restricting participation in the Open Sundays gym program at Columbia Heights High School to ISD # 13 residents only. RECREATION DEPARTMENT PROGRAM REFUND POLICY Members reviewed the proposed program refund policy prepared by the Recreation Director. REVISED CUSTODIAN I JOB DESCRIPTION Members reviewed the revised Custodian I job description prepared by the Recreation Director. ACCEPTANCE OF DONATION FROM COLUMBIA HEIGHTS WOMEN OF TODAY Motion by Petkoff, second by Peterson to send a letter to the City Council indicating that $100.00 of the donation be spent on hand tools and $100.00 be spent on folding chairs for Murzyn H_aJl. All ayes, motion carried. SIGNAGE AT SULLIVAN PARK Members were given a memo from the Public Works Director detailing a problem with the Sullivan Lake pathway. A woman walking on the pathway was struck in the back by a 9 year-old riding a bicycle along the same pathway. The path is a single lane with several blind comers. The Public Works Director recommended that the pathway be signed to prohibit bicycling on the path as it is not safe for mixed use. Motion by Evans, second by Foss to sign the path "No bikes allowed." All ayes, motion carried. PAGE SIX PLAZA AT LaBELLE PARK Members were given a memo from the Public Works Director advising them of the bad condition of the stairway down to the plaza area on LaBelle Pond. The existing timbers for the steps are rotted and warped. Motion by Ruettiman, second by Evans to remove the stairway. All ayes, motion carried. REPORTS RECREATION DIRECTOR The Recreation Director reported that staff is establishing hiring practices and policies for seasonal/part-time employees. The Recreation Department is considering the purchase of facility scheduling software for Murzyn Hall. The Polish flag sign was put up in front of Murzyn Hall. PUBLIC WORKS DIRECTOR The Public Works Director reported that the City Council approved the purchase of a new mower and new playground equipment. The playground equipment will be installed this fall. At the request of a member, the landscaping on the east side of Murzyn Hall will be tidied up by the Park Department. COMMISSION MEMBERS A member reported a problem with the satellite at Lomianki Park. A citizen had reported that kids are continually tipping over the satellite. The problem will be taken under advisement by the Public Works Director. Motion by Peterson, second by Evans to adjourn at 8:15 p.m.