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Home My WebLink AboutApril 24, 1996 City of Columbia Heights Park and Recreation Commission April 24, 1996 The meeting was called to order by Dick Petkoff at 6:30 p.m. ROLL CALL Members present: Members absent: Julie Dehmer was welcomed by members. CONSENT AGENDA Dick Petkoff, Bob Reuttimann, Bruce Magnuson, Eileen Evans, Pat Grady, Jerry Foss, Lauren McClanahan, Gary Peterson, Randy Quale, Julie Dehmer. Jerry Foss introduced as Monica Nybeck's replacement. She was The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the March 27, 1996 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. APPROVAL OF CONSENT AGENDA Motion by Evans, second by Peterson to approve the Consent Agenda. All ayes, motion carried. LETTERS AND REQUESTS REQUEST USE OF LABELI.F~ LOUNGE & KITCHEN/COLUMBIA HEIGHTS FRIENDS OF THE LIBRARY Motion by Evans, second by Magnuson to approve use of LaBelle Lounge and kitchen by the Columbia Heights Friends of the Library for a salad supper on May 15, 1996 from 4:00 to 10:00 p.m. All ayes, motion carried. PAGE W~VO REQUEST PERMISSION TO SERVE ALCOHOL DURING USAGE AT SULLIVAN PARK/CYNTHIA ALGER & ROBERT GREEN Motion by Ruettimann, second by Evans to approve use of alcohol with compliance to City ordinance and pending approval of City Council. All ayes, motion carried. OLD BUSINESS PARK AND RECREATION SURVEY The Recreation Director updated members on the status of the Park and Recreation Survey. The data has been compiled, and the Recreation Director hopes to provide the results to members at the next meeting. MARCH 16, 1996 RENTAL CONCERNS The Recreation Director reported that he spoke with Mr. Mike Roith of Immaculate Conception after sending him a letter regarding the March 16, 1996 rental concerns. Mr. Roith advised that he was not aware of any problems. He had also spoken with the caterer who stated that he had not had any confrontations and that he had indeed put the plastic covering down. The Recreation Director found no damages to the carpeted area after the rental. Mr. Roith wanted members to know how much they appreciated the usage of Murzyn Hall and was concerned over the allegations made by the Head Custodian. They felt that had complied fully and were very surprised at the allegations. The Recreation Director will work with Mr. Roith to work out logistics for future ICC rentals. 1996 SEASONAL/PART-TIME EMPLOYEE WAGE SCHEDULE Members were given copies of the wage schedule that was approved by City Council. FACII.ITY RESERVATION POLICY Members were given copies of the approved facility reservation policy. PAGE THREE ADOPT-A-PARK PROGRAM Nine groups are interested in adopting a park. There will be a limit of two groups per park. Members suggested allowing more than two groups for Huset Park. Public Works staffwill look at each park to determine if any particular tasks need special attention. Members discussed the need for developing a comprehensive park plan. A sub-committee was formed to research the matter further and report back to members at the next meeting. NEW BUSINESS MURZYN HAI.I. ROOM DIMENSIONS AND FIRE CODE MAXIMUM OCCUPANCIES Members reviewed the room dimensions and fire code maximum occupancies for Murzyn Hall. REDUCING CRIME THROUGH YOUTH RECREATION PROGRAMS Members were given information on research dealing with the positive impact youth recreation programs have on reducing crime. Members discussed the importance of parental involvement in youth programs. Julie Dehmer explained the function of The Zone and how many participants are from Columbia Heights. Members felt it was a good idea to have dances for youth at Murzyn Hall, perhaps either weekly or quarterly. ACCEPTANCE OF CREDIT CARD PAYMENTS The Recreation Director reported to members the information he has gathered regarding the acceptance of credit card payments. Members discussed the issue and determined that it was not cost effective. 1977 ARTICLE CONCERNING THE "NEW" COLUMBIA HEIGHTS RECREATION DEPARTMENT Members reviewed the article from 1977 regarding the Recreation Department. PURCHASE BUFFET TABLE PANS AND WARMING OVEN RACKS At this time we do not have buffet table pans or warming oven racks. Renters have occasionally requested them. Members felt that there was not enough usage to warrant the purchase. PAGE FOUR 1996 JAMBOREE/LIONS CLUB ACTIVITIES Members reviewed the list of items planned for the Jamboree that will impact the parks and Murzyn Hall. The activities are contingent upon the issuance of appropriate licenses from the City and approval of the City Council. SPRING PARK TOUR Members felt that the spring park tour should be a walking tour of Huset Park to identify problem areas and develop a comprehensive plan. ELECTION OF CHAIRMAN City ordinance states that a chairperson should be elected annually. The last election was held April 26, 1995. The Recreation Director called for nominations. Dick Petkoff was nominated. Pat Grady was nominated as sub-chairman. Pat Grady moved to close nominations, second by Evans. All ayes, motion carried. REPORTS RECREATION DIRECTOR The Recreation Director reported that the carpet and tile bid for the Senior/Ostrander Room was awarded to Hillard Carpet of Rochester, MN. The budget process for 1997 has begun. Possible improvements are installation of cabinets in the kitchen for plates, cups and utensils; a loading dock area at the south end of the building; repair of roof; and landscaping and photo area on the east side of Murzyn Hall. PUBLIC WORKS SUPERINTENDENT Lauren McClanahan reported that park signage is being installed at Keyes Park and by the tennis courts at Prestemon Park. Next years budget will include signage for Huset Park. Members discussed installing signage for Murzyn Hall near City Hall. LaBelle Park tree removal is close to completion. The path will also be widened on the south end. Members inquired as to the installation of aerators at LaBelle Pond. Vandalism at LaBelle Park is high. Park maintenance has been slow due to weather conditions. Pool maintenance personnel will have to be certified in the future. Tree planting is scheduled for Arbor Day on Friday, April 26. Tree trimming is planned for Hart Lake and Sullivan Lake. NSP has a program where they contribute to removing trees that are blocking power lines and replanting trees elsewhere. Motion by Peterson, second by Evans to adjourn at 8:15 p.m. Acct# 2171 3210 3050 2000 2171 2171 4100 299O 4100 2171 3430 4O00 2171 2171 344O 4100 2171 Vendor Voss Lighting U.S. West Office Team Office Depot Radio Shack Menard's American Linen Coca-Cola D.C. Hey D.C. Hey Rapid Graphics Anderson Carpet Frattelone's Jiffy Jr. Rapid Graphics American Linen Frattelone's RECBE&TION/JPM EYPENSES . MAY 1996 Description Cost Lamp bulbs $ 45.19 $ 2.94 Monthly invoice $ 2.70 $ .46 Data entry assistant $ 336.00 Misc supplies $ 232.77 $15.12 3inlURC $ 5.02 $ .32 Bullnos, anchors, brackets $ 62.19 $ 4.04 Towels/mops $ 34.05 $ 2.21 Pop for bar $ 114.75 Monthly charge $ 75.23 Toner $ 37.45 $ 2.31 Envelopes $ 126.50 $ 8.22 Repair cigarette burn $ 75.00 Plumbing supplies , $ 18.31 $1.19_ Urinal blocks $ 17.11 $~1.11 Envelopes $ 17.50 $1.13 Towels/mops $ 35.80 $ 2.33 Super glue/glass cleanser $ 28.25 $1.84 TOTAL $1~263.82 $43.22 Total $ 48.13 $ 3.16 $ 336.00 $ 247.89 $ 5.34 $ 66.23 $ 36.26 $ 114.75 $ 75.23 $ 39.76 $ 134.72 $ 75.00 $ 19.50 $ 18.22 $ 18.63 $ 38.13 $ 30.09 $1,307.04 PARK EXI:)ENSE- MAY 1996 ACCT. # 2171 2171 4300 2171 2171 2171 2160 2171 217~ 4000 §150 2160 217'1 217'1 217'1 40ex) 217'1 2160 2J.71 2160 217:) 2171 VENDOR Newman Sions Menords Midwest Asphali Metro Welding ~c upply Lange Tank Gralnger's Garellck Stee Froffelone's United Electric.' Trugreen Chernlgwn TruCk. Ufllltie:', Bryar, ROCk Menard's Rotocost Plastic Lang.e Tank Minneapolis Saw Minneopoti~.~ D-r~:k Frottelone' s Lange'Tank Shaw Lumb~r Shaw Lumber Continenta; ~af Menarcl's DESCRIPTION COST TAX "No climbing on structuFes" S 90.00 $ 5.85 Brushes/wheels/suppli,~s $ 40,06 $ 2,61 Dumping V V School ,ob $ 30.96 Paint rnarker/acetyle/oxy $ 42.59 $ 2,76 Bors $ 27,47 S .27 Socket set $ 99,07 $11.13 Aluminum $ 42.00 $ 2,7,3 Hardware $ 16,43 $ 1,07 Ballasts $ 75.47 $ 4.91 Tree/lawn care $ 325,00 $ 21,13 Lift gate/hitch/paint $2,064,00 $134;16 Agg lime $1,075.00 $ 69.88 Trash can $ 23,64 $ 1.54 Supplies for beach $ 453.59 $ 23.01 Fabdcate base box 8 128.10 $ 2,28 Sharpen chain S 4,50 Chains $ 40.00 $ 2,60 Concrete K~yes/Pres"emon $ 72.95 8 4,74 Anchors/bits/fasteners $ 19,48 $ 1.27 Drill/weld fitting $ 23,25 Treafed wood $2,314.00 $150,03 8" x 8" x 12' lumber $2.314.00 $15C].03 LaCrosse boots $ 83.63 $ 5.06 Bolts $ 7.78 $ ,$1 TOIAi TOTAL $9,412.97 $597.57 :~lO,OlC,~-M