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Home My WebLink AboutMarch 27, 1996 City of Columbia Heights Park and Recreation Commission March 27, 1996 The meeting was called to order by Dick Petkoff at 6:30 p.m. ROLL__~CALL Members present: Dick Petkoff, Bob Reuttimann, Bruce Magnuson, Eileen Evans, Pat Grady, Jerry Foss, Mark Winson, Randy Quale. CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the February 28, 1996 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. APPROVAL OF CONSENT AGENDA Motion by Foss, second by Evans to approve the Consent Agenda. All ayes, motion carried. LETTERS AND REQUESTS REQUEST USE OF HALL & KITCHEN/COLUMBIA HEIGHTS HIGH SCHOOL Move to deny request for use of the hall and kitchen by Columbia Heights High School for a pancake breakfast due to the fact that there are rentals the previous nights and staff would not have adequate time to clean up after those events. REQUEST USE OF MATHAIRE/MCKENNA ROOM/COLUMBIA HEIGHTS WOMEN OF TODAY Motion by Ruettimann, second by Magnuson to approve request for use of Mathaire/McKenna Room and use of the TV and VCR by the Columbia Heights Women of Today for a babysitting clinic on Saturday, April 20, 1996 from 8:00 a.m. to 4:00 p.m., with the fee being waived. All ayes, motion carried. PAGE TWO REQUEST USE OF EDGEMOOR ROOM/SPIRITUAL LIFE MINISTRIES Members authorized the Recreation Director to send a letter to Spiritual Life Ministries to explore other options, possibly in coordination with Community Education programs. OLD BUSINESS ICE ARENA CONCERNS Members discussed the information provided regarding Anoka County's proposal to sell Columbia Arena and the proposed construction of a four sheet ice arena at the National Sports Center in Blaine. PARK AND RECREATION SURVEY Members were updated on the data entry of survey results. Staff is entering the data, but it is a slow process because of other work responsibilities. Motion by Petkoff, second by Grady to approve contracting out approximately thirty hours of data entry of completed surveys at an estimated pay scale of $11.00 per hour. All ayes, motion carried. FUNDING REOUEST FOR CITY OF FRIDLEY'S "THE ZONE" TEEN DROP-IN CENTER The Recreation Director updated members on the funding request for "The Zone." City Council approved funding of $1,700.00 for an adult supervisor in 1996. Members discussed potential problems arising from safety issues with minors at "The Zone" and the City's responsibility. The program will be assessed and evaluated for next year. SHARED USAGE OF HUSET PARK FIELDS BY COLUMBIA HEIGHTS HIGH SCHOOL AND IMMACULATE CONCEPTION CHURCH Members were notified that John Herbert, Recreation Program Coordinator, has worked out a shared usage schedule for Huset Park athletic fields this spring. MURZYN HALL ANALYSIS UPDATE Members discussed information provided on projects that have been completed and those that need to be worked on at Murzyn Hall. Safety needs will be a priority. Members felt it was important to have custodial staff shovel snow off the sidewalks. MURZYN HALL MAINTENANCE AND FACILTY WISH LIST Members read and discussed items on the maintenance and facility wish list. City staff will be used whenever feasible to complete some of the work. PAGE THREE 1996 MURZYN HALL CAPITAL IMPROVEMENT PROJECTS Information was provided to members detailing the 1996 budget for capital improvements at Murzyn Hall. The carpet in the Senior/Ostrander Room will be replaced with 26 ounce nylon carpet. Bids are being received for this project. Members discussed other projects and possible solutions. MURZYN HALL BOILER INSPECTIONS Members discussed the issue of state requirements for boiler inspection licensure and the plan to have all Murzyn Hall staff obtain a Special Class license to legally perform daily inspections of the Murzyn Hall boiler. NEW BUSINESS MARCH 16, 1996 RENTAL CONCERNS Members were updated on a problem with the March 16, 1996 usage of Murzyn Hall by Immaculate Conception Church. Usage had been granted with the fee waived. Additionally, members had approved the request by Immaculate Conception Church to serve food from the main hall's carpeted area with the stipulation that they provide a floor covering to protect the carpeting. However, ICC did not provide a floor cover until one was requested by our staff. The floor covering that was provided was inadequate and food was spilled onto the carpet. Members requested that the Recreation Director communicate the problem to ICC regarding their lack of compliance and reluctance to cooperate with staff which resulted in stains on the carpeting. 1996 SEASONAL/PART-TIME EMPLOYEE WAGE SCHEDULE The Recreation Director explained to members the need for a wage schedule for seasonal/part-time staff. In the past there has not been a wage schedule in place, which has caused some confusion in hiring part-time/seasonal staff. Members reviewed the proposed wage schedule and made recommendations for revisions. Motion by Ruettimann to approve current positions with recommended wages for 1996 and add facility supervisor at entry level of $7.00 per hour with definition of responsibilities for 1996. Second by Grady. Discussion: The Recreation Director gave background on payroll options through the "Back to the Parks" program. All ayes, motion carried. CUSTODIAN II JOB DESCRIPTION REVISION Members discussed proposed revisions in the Custodian II job description. It is felt that the job description should be rewritten to reflect the need for stronger recreation and customer service skills. The Recreation Director will present a revision to members at a future meeting. PAGEFOUR JULY 19, 1997 RENTAL RATE REDUCTION Members discussed the proposed reduction in rental fees for the Darla Briese wedding reception on July 19, 1997. Ms. Briese agreed to move her rental to July 19, 1997 to accommodate the 1997 Lions Jamboree. Motion by Foss, second by Magnuson to give Darla Briese a 20% reduction in the rental rates. All ayes, motion carried. FACILITY RESERVATION POLICY Members reviewed the proposed facility reservation policy for use of parks and facilities. The policy is based on a priority system. Members felt that a fee structure is necessary for non-residents. They felt that shelters should be flee, but warming house reservations should involve a fee. The Recreation Director will revise the policy and present it to the City Council at their next meeting. PARKING RESTRICTION ADJACENT TO KEYES PARK Members received a Notice of Public Hearing from the Traffic Commission regarding the restriction of parking on Reservoir Blvd. adjacent to Keyes Park. The restricted area was explained by the Public Works Director. ADOPT-A-PARK PROGRAM Members reviewed information on the Adopt-A-Park program. Community groups and residents would be involved in the program. Each council member would represent two parks and bring back information from residents regarding their concerns and wishes for their parks. The kick-off will occur during Heights Pride week. REPORTS Members reviewed the 1995-96 Skating Rink Attendance Report. The Recreation Director reported that the Spring/Summer city brochure was completed and mailed to all Columbia Heights residents. Monica Nybeck has resigned her position as Recreation Program Coordinator to pursue another job. Two candidates will be interviewed to fill her position on Friday, March 29. The annual Easter Egg Hunt will be held on Saturday, March 30 at 9:00 a.m.H.B. Fuller is providing the candy and eggs. The Public Works Director asked members if they wished to go on a park tour this spring, possibly the end of May. The City of Columbia Heights has been designated as a Tree City USA this year. Motion by Foss, second by Evans to adjourn. All ayes, motion carried. Meeting was adjourned at 9:07 p.m. Acct # 2171 2171 2171 2171 2171 2171 2171 2171 4000 2171 2171 2171 2171 2171 PARK EXPENSE - MARCH 1996 Vendor Description Cost Menards Lumber & nails $ 8.17 Menards Sealer & lock $14.55 MN Playground "S" hook pliers $143.66 Hilltop Trailer SLS Propane $11.78 Menards Lumber $ 36.78 City Wide Locksmith Keys $15.00 Frattelone's Paint rollers $15.96 Menards Plumbing supplies $10.67 MN. Pollution Control Emission testing $ 32.00 Menards Paint, cable ties $ 28.54 Menards Paint $ 5.88 Menards Handles $11.99 William's Hardware Fasteners $ 36.19 Northern Sanitary Dustpan, sponge, degreaser $154.20 TOTAL FOR MARCH $525~7 Tax $ .53 $ .95 $ 9.04 $ .77 $ 2.39 $ .98 $1.04 $ .69 $1.86 $ .38 $ .78 $1.94 $1o.o2 $31.37 Total $ 8.70 $15.50 $152.70 $12.55 $ 39.17 $15.98 $17.00 $11.36 $ 32.00 $ 30.40 $ 6.26 $12.77 $ 38.13 $164.22 $556.74 299O 3210 2171 4100 4100 2171 2171 2171 2171 2171 Vendor Coca-Cola Bottling U.S. West Cellular Frattelone's American Linen D.C. Hey Menard's Apache Group D.C. Hey Cen-a-Vac Pro-Ex RECREATION/JPM EXPENSES - MARCH 1996 Description Cost Tax Total Pre-mix Monthly billing Hardware, tape, screws plugs & battery Towels & mop handles Monthly maintenance charge Putty, wrench, supplies Trash bags Developer, cleaning kit Brush, clip & fans Photo development TOTAL $140.25 $ 3.15 $ 30.07 $ 49.90 $ 62.40 $ 80.52 $169.60 $ 76.95 $ 34.85 $10.65 $658~4 $ .50 $1.95 $ 3.25 $ 5.23 $ 9.67 $ 4.88 $ 2.27 $ .69 $28.44 $140.25 $ 3.65 $ 32.02 $ 53.15 $ 62.40 $ 85.75 $179.27 $ 81.83 $ 37.12 $11.34 $686.78