Loading...
HomeMy WebLinkAboutFebruary 28, 1996 City of Columbia Heights Park and Recreation Commission February 28, 1996 The meeting was called to order by Pat Grady at 6:35 p.m. ROLL CALL Members present: Gary Peterson, Bob Reuttimann, Bruce Magnuson, Efleen Evans, Pat Grady, Mark Winson, Randy Quale. CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTF~ Move to approve the minutes of the December 14, 1995 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. LEFFERS AND REQUESTS REQUEST USE OF SENIOR/OSTRANDER ROOM/COLUMBIA HEIGHTS LIONS CLUB Move to approve use of the Senior/Ostrander Room by the Cob,mbia Heights Lions Club on Wednesday, March 27, 1996 from 5:30 to 10:00 p.m. for a defensive driving class, with fee waived. REQUEST USE OF HAI.I./COLUMBIA HEIGHTS FIRE DEPARTMENT LADIES AUXILIARY Move to approve use of the ball, LaBelle Lounge, and the kitchen by the Columbia Heights Fire Department Ladies Auxiliary on Sunday, December 1, 1996 12:00 noon to 5:00 p.m. for a family Christmas party, with the fee being waived. REQUEST USE OF HA~.I./COLUMBIA HEIGHTS FIRE DEPARTMENT LADIES AUXILIARY Move to approve use of the hall/LaBene Lounge and by the Columbia Heights Fire Department Ladies Auxiliary on Sunday, November 3, 1996 from 8:00 a.m. to 5:30 p.m., for a craft sale, with the fee being waived. PAGE TWO REQU~ USE OF HALL/COLUMBIA HEIGHTS FIRE FIGHTERS ASSOCIATION Move to approve use of the hall, LaBelle Lounge and kitchen for the Columbia Heights Fire Fighters Association for a pancake breakfast on Sunday, September 29, 1996 with fee being waived. REQUEST USE OF HALL/COLUMBIA HEIGHTS LIONS CLUB Move to approve use of the h~ll and LaBelle Lounge on Saturday, February 15, 1997 by the Columbia Heights Lions Club for the Sweetheart Dance, with the fee being waived. REQUEST USE OF HALL/COLUMBIA HEIGHTS HIGH SCHOOL OF TODAY Move to approve use of the hall and kitchen Columbia Heights High School for a spaghetti dinner on Thursday, March 28, 1996 from 12:00 noon to 9:00 p.m., with fee waived. REQUEST USE OF HALL & LABELLE LOUNGE/COLUMBIA HEIGHTS LIONS CLUB Move to approve use of the hall and LaBelle Lounge by the Columbia Heights Lions Club on Friday, March 29, 1996 from 12:00 noon to 1:00 a.m., With the fee being waived. APPROVAL OF CONSENT AGENDA Motion by Peterson, second by Magnuson to approve the Consent Agenda. All ayes, motion carried. ADDITIONAL LETTERS AND RF_,OUES'~ REQUEST USE OF HALL/IMMACULATE CONCEPTION CHURCH Mr. Michael Roith was present to go over request for the use of the hall by Immaculate Conception Church on Saturday, March 16, 1996 from 12:00 noon to 1:00 a.m. for a fund raiser, with fee waived and deposit refunded. Also to set the buffet tables on the carpeted area with protection from spillage. Motion by Ruettimann, second by Evans to approve use of the hall, with fee being waived and the damage deposit held until the event is complete. All ayes, motion carried. PAGE THREE BRUCE NAWROCKI PAVILION A representative for Mr. Bob Gross, Columbia Heights Block Builders, presented a proposal for the construction of the "Bruce Nawrocki Pavilion" located in McKenna Park. Pat Grady requested that Bonnie Morinville write a letter to Mr. Gross of the Columbia Heights Block Builder's giving them the endorsement of the Park and Recreation Commission for the construction of the Pavilion. Motion to by Evans with final approval from the Public Works Department. All ayes, motion carried. REQUEST USE OF THE HALL, KI'I~HEN AND KEYES ROOM/TRAIN COLLECTORS Mr. Sorum, president of the Train Collectors, spoke on the contract not being changed for a long time and would like to bring it up to date. They would like to come in under a non-profit group. Randy Quale explained that the rate they are now paying is 50% discount for two hour rental and also 35% for Columbia Heights residents. Randy proposed the rate to continue for 1996, but increase in 1997 by $20.00. Motion by Peterson to approve use of the hall, Keyes Room, and kitchen for rental of $165.00 for 1996 with the increase in 1997. Second by Reuttimann. All ayes, motion carried. REQUEST USE OF GAUVITrE ROOM/SENIOR ALL NIGHT PARTY COMMITrEE Reuttimann discussed that a fee, of $50.00, should be charged for use of the hall on Sunday evenings, March 3, March 31, April 28, May 19, and June 2, 1996 from 6:00 to 8:00 p.m., since the hall in not normally staffed on Sundays. He also stated that any other night Monday through Thursday could be accommodated with fee waived. Motion by Evans to deny the use of the hall on Sunday evenings with fee waived. Second by Magnuson. All ayes, motion carried. ~ PAGE FOUR REQUEST USE OF McKENNA/MATHAIRE ROOM/AMERICAN RED CROSS BLOOD DRIVES Reuttimann stated that the lease agreement is to be ours, as opposed to their agreement. Motion by Reuttimann to deny the use of their lease agreement. Second by Evans. All ayes, motion carried. REQUEST USE OF SENIOR/OSTRANDER ROOM/ARTHRITIS FOUNDATION SUPPORT GROUP Reuttimann questioned space availability. If fees are being waived for rental of the facility should stay in the current year. Motion by Peterson to approve rental. Second by Reutttmann. Motion by Peterson to amend prior motion that the rental is to read for 1996 only. Second by Reuttimann. All ayes, motion carried. REQUEST USE OF GAUVITFE ROOM/ADULT CHILDREN ANONYMOUS SUPPORT GROUP Similar to the Arthritis Foundation. Mark Winson explained what the group represents. Randy suggested that the 1997 rental be dropped with only 1996 rental having the fee waived. Motion by Peterson to approve 1996 rental with fee waived. Second by Evans. All Ayes, motion carried. REQUEST TO APPLY PREVIOUS DEPOSIT TO UPCOMING HALL RENTAL/PATRICIA REIS Discussion by Reuttimann as to whether the hall was rented or not. The rules applies that the deposit will be refunded should the hall be rented. If the hall was not rented then the deposit will not be refunded. Randy explained that they were coming back to our facility for rental. Evans questioned to transferring, are the renters penaliT~d for changing and the length of time prior to the rental that the cancellation occurred. Motion by Evans to deny request. Second by Magnuson. All Ayes, motion carried. PAGE FIVE OLD BUSINESS PARK AND RECREATION SURVEY Members were updated on the survey. A total of 272 were returned which is a 35% return. Bonnie is in the process of doing the data entry. TABLE AND CHAIR RENTALS The Recreation Director requested clarification from members as to who is allowed to rent tables and chairs. Members decided that tables and chairs would only be loaned to recognized Columbia Heights community organizations. EAST RIVER HOCKEY ASSOCIATION The Recreation Director reported on the letter received by East River Hockey Association. It was determined that the City will support the association, but no monetary contributions will be made at this t/me. "BACK TO THE PARKS" PROGRAM The "Back to the Parks" program was described to members as an expansion of the playground program. Staff will be at Huset, Keyes, Math~ire, McKenna, and Ostrander Parks from 10:00 a.m. until noon. This will be a free program. The Camp Heights program would be nm in the afternoons at Huset, Mathaire, and McKenna Parks from 1:00 to 4:30 p.m. with a fee being charged. The Jefferson B~ildirlg win be st-fled whenever programs are taking place. Additional programs, such as Safety Camp, Sports Camp, and Arts & Crafts Camp, will be offered. Special trips will be offered on Wednesday afternoons in conjunction with Fridley Park & Recreation. Concerts and evening events are being planned for the bandshell. NEW BUSINESS LIONS JAMBOREE Members discussed the Lions Jamboree scheduling concems,~ speciflc-l!y that they will need to find an altemative location this year for thc queen fashion show and junior royalty coronation. The Recreation Director will contact Pat Olynyk regarding possible options fDr the queen program. PAGE SIX ANIMAL POLICY Members discussed the Murzyn Hall animal policy and determined that animals will be allowed in the building for purposes of pre-school show and tell. ISD # 13 REQUEST FOR WALL PADS AT CENTRAL MIDDLE SCHOOT. The request for wall pads will be referred to the Columbia Heights Boosters ISD # 13 REQUEST FOR PAVING OUTDOOR HOCKEY RINK AT MATHAIRE PARK Members discussed the request. Keyes, McKenna, and Ostrander Parks are already paved. The ground is unstable at Mathaire Park and that was the reason it was not paved. Members determined that ISD #13 use a different park as this request is not in the budget. ROUND TABLES AT MURZYN HALL Members discussed the use of the round tables in Murzyn Hall. The custodial staff feels they are cumbersome to move and take up more space than the rectangular tables. Members felt the round t_~bles should remain in use with a possible additional charge for moving them. FUNDING REQUEST FOR CITY OF FRIDLEY'S 'THE ZONE" TEEN DROP-IN CENTER Members discussed the request from the City of Fridley. Approximately 35% of the youth attending 'The Zone" are from Col,~mbia Heights. Nothing has been budgeted for such a program. 'The Zone" is nm by the Recreation Department with help from the Police Department. The Recreation Director suggested using the hall on a Friday or Saturday for a co-sponsored dance if the hall has not been rented. The Public Works Director recommended going to the City Council for funding requests. 1996 SPRING FIELD REQUEST FROM COLUMBIA HEIGHTS HIGH SCHOOL Members discussed the request from Columbia Heights High School for use of Gauvitte, Keyes, Mathaire, Prestemon, and Huset #5 for varsity softball during the months of March and April. It was determined that the fields will not be ready for use in March, but will be ready in April. PAGE SEVEN 1996 SPRING FIELD REQUEST FROM IMMACULATE CONCEPTION CHURCH Immaculate Conception Church has requested use of fields at Huset $$1 - $$5 during April and May. See Item G for related request. Members suggested the two school leaders should work out the field usage between themselves and let the Recreation Director mediate. SENIOR VOLUNTEER READING NIGHT AT McDONALD'S Members were advised of the program at McDonald's where senior volunteers read to children. RECREATION DIRF.,CTOR The Recreation Director reported that the Recreation Department has received $18,000 of a $23,000 pledge by the Boosters. The City newsletter/Recreation brochure will be marled on March 15. The Adopt-A-Park program proposal has been made to Values 1st Youth Committee. The wedding reception on April 6, 1996 is expecting 500 people and may require two Community Service Officers. Two caretakers will be scheduled for the event. The carpet was damaged in the main hall during the February 24, 1996 event. Police Captain Olson was contacted to t~Ik to the Community Service Officers and ask them to be more diligent in enforcing the no smoking policy. Staffwill also be advised to check for smoking violations. Other City departments have been contacted for used/unwanted storage shelves and filing cabinets. The Fire Department has offered us some of their storage units. The Recreation Director is working on rewriting/updating job descriptions for all full time staff (many have not been updated since 1988). Members were updated on JPM boiler inspections. MYAS and Columbia Heights Basketball Association are involved in a tournament the 2nd and 3rd weekends in March. Members were advised of a heating imbalance in the Recreation Office. On cold days the temperature has been 64 degrees; on hot days it averages 87 degrees. PUBLIC WORKS DIRECTOR The Public Works Director read a letter to members from Jim Kordiak regarding Anoka County Parks. Members inquired on tree branch pickup, and the procedure was detailed for them. Public Works has been seeking an intern for Huset Park Project, but has not found an intern yet. A program called the Governor's Design Team may be asked to visit the city next spring. The city is in the process of purchasing the Hillcrest property on the south side of Huset Park. There will be a statewide boys and girls grade school age basketball tournament on March 8-10 and March 15-17. Motion by Peterson to adjourn at 9:05 p.m.